04-24-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, APRIL 24, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
Absent: Dr. Edward M. Eissey, Councilman
ROLL CALL
Mayor Norris called the meeting to order at 9:30 p.m. All members of Council were
present except Councilman Eissey, who was out of town. All members of staff were
present.
GOLF COURSE RENOVATION
Discussion was held concerning capital expenditure projections, including golf course
renovation for the North Palm Beach Country Club, with accompanying budget transfer
in the amount of $15,000 for the purpose of funding a golf course master plan study.
During discussion, the Council stated that staff would be directed to advertise Requests
for Proposals for the Master Plan Study after funding is approved, and that the Country
Club Advisory Board review the Request for Proposals and the Scope of Services prior to
it being advertised. Further, staff was directed to investigate the water source and its
sufficiency prior to recommended an irrigation system. Staff also was directed to consult
with the Village Attorney regazding the requirements for RFP's for a service in the
amount of $15,000. This was forwarded to the Regular Session of May 8, 2003.
TERMS OF EMPLOYMENT
Public Safety Director Duke Johnson told the Council that he is preparing the necessary
backup to this item and will have it ready for the May 8th meeting. This will be brought
back to the Workshop Session of May 8, 2003.
BUDGET TRANSFER -SANITATION-AUTO PARTS SUPPLIES
• Discussion took place concerning a budget transfer of $10,000 from A5540-49911
(Council Contingency) to A7020-35218 (Sanitation-Auto Parts Supplies) to replenish
Minutes of Workshop Session
Held Thursday, Apri124 2003
• account depleted by unexpected major repairs to sanitation vehicles. Staff was directed
to take the funds from the Regular Pay account or elsewhere. Staff was also asked to
look at using an old cab and chassis, if possible. This will be placed on the Regular
Session agenda of May 8, 2003.
OSBORNE PARK BUILDING -PRELIMINARY COSTS
Discussion was held concerning preliminary costs for construction and design services
for the Osborne Park Recreation Building renovation. Acting Village Manager Doug
Smith told the Council that the Consultant's fee is within what the state allows and would
not have to go out for RFP's. He also reported that the Recreation Advisory Board also
has reviewed it. Staff was directed to also consider the pre-fab alternative for the outside
bathrooms, which would require Public Services labor. Concern was expressed regarding
sewage disposal for the building. Seacoast will need to be contacted prior to design being
completed. This was forwarded to the Regular Session agenda of May 8, 2003.
MOLE CRICKET INJECTION -SOLE SOURCE PURCHASE
The Council discussed a sole source purchase from Adventis Corporation for Chipco
Choice insecticide for mole crickets at the North Palm Beach Country Club Golf Course
in the amount of $11,700.00; funds to be expended from L8045-34683 (R&M-Golf
Course). This was forwarded to the Regular Session agenda of May 8, 2003.
PROSPERITY FARMS ROAD -MAINTENANCE.
Discussion was held concerning the Village taking jurisdiction of Prosperity Farms Road
and the associated costs of maintaining it. Public Services Director Kristine Frazell
reported cost estimates based on the completed beautification project, and also what the
costs would be without doing the project. Ms. Frazell recommended that the Council
obtain the services of a Consultant to prepare a study on the probable costs of
maintaining the road. This item will be placed on the Regular Session agenda of May 8,
2003.
DONATION REQUEST FOR NPB ELEMENTARY SCHOOL TEACHERS
CONVENTION
Discussion took place concerning a request fora $500 donation for teachers from North
Palm Beach Elementary School to purchase materials at a convention in Orlando. This
was forwarded to the Regular Session of May 8, 2003, with direction to staff to check the
Village policy regarding donations.
GRANT APPLICATION -PALM BEACH COUNTY THOROUGHFARE
• BEAUTIFICATION GRANT
Minutes of Workshop Session
Held Thursday, Apri124 2003
• The Council discussed an application fora 50% matching grant to assist the Northlake
Blvd. Task Force in landscaping the Northlake Overlay Zoning District (NBOZ) in an
amount up to $75,000. Staff was directed to bring this item back only if there are any
other projects in the Village that could qualify for this grant.
RELEASE AND SETTLEMENT AGREEMENT - AT&T
Discussion was held concerning a Release and Settlement Agreement with AT&T for
fraudulent calls made through the Village's voice mail system in the amount of $3,893,
half of the total charges. Staff was directed to negotiate further with AT&T, since the
Village was the victim, and the consensus of Council is that the Village should not be
chazged for any of the calls. This will be brought back to the Workshop of May 8, 2003.
EMERGENCY PURCHASES -NORTH PALM BEACH COUNTRY CLUB
The Council discussed emergency purchases totaling $3,334.33 for repair of the ball
picker at the driving range and the air-conditioning repair in the lounge at the North Palm
Beach Country Club. Staff was directed to bring back a more detailed invoice. The
Council if the air-conditioning repair was our responsibility or was it the responsibility of
the Lessee. This item will be placed on the Regular Session agenda of May 8, 2003.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 11:00 p.m.
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