05-08-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
.' OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY,MAY 8, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward M. Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 10 p.m. All members of Council were
present. All members of staff were present.
CREDIT CARD POLICY
Discussion was held concerning a draft credit card policy for use by Village departments.
Staff was directed to revise the draft to be compatible with Purchasing Rules and
Regulations already established by the Village Council The Council further agreed that
cards should only be used when the normal purchasing procedure cannot be utilized. The
policy should stipulate cards will only be issued to Department Heads.
Finance Director Shaukat Khan reiterated to the Village Council that he opposes the use
of credit cards by Village employees. He has submitted a list of his concerns in a memo
to Acting Village Manager Doug Smith. Mr. Khan asked the Council to read his
comments before they make any decision in this matter. He further requested that, if the
Council approves credit card use, to eliminate travel expenses from credit card use, as it
is the most problematic. A copy of Mr. Khan's memo will be provided to the Council.
Mr. Khan told the Council that reconciliation is very difficult for even one credit card.
This item will be brought back to the next workshop on May 22, 2003.
COUNTRY CLUB BUDGET - 6-MONTH FINANCIAL REVIEW
The Council discussed the first six months financial report for the North Palm Beach
Country Club For a more accurate analysis, we need to take a look at where we are today
and project it to the end of the year. Encumbrances are to be included on future reports.
It was noted that the auditor's recommendations as stated in the Annual Financial Report
• have not been successfully addressed. Country Club Director David Talley was asked to
Minutes of Workshop Session
Held Thursday, May 8, 2003
• report back to the Council on what steps were taken to comply with the audit report, with
his recommendations regarding further measures to be taken, if any
The remaining agenda items regarding Terms of Employment, Release and Settlement
with AT&T, Internal Auditor's Scope of Services, and Project Graduation Donation will
be carried over to the Workshop of May 22, 2003..
ADIOLJRNMENT
Having reached the 11 p.m. curfew, the meeting adjourned.
F. Kelly, CMC, Village Clerk
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