05-22-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, MAY 22, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward M. Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 8:55 p.m. All members of Council were
present. All members of staff were present.
COUNCIL COMMENTS
It was agreed by consensus to ask the woodworking company to remove a section of the
top tier of the dais.
Request was made of staff to address the renting of dock space in an upcoming
newsletter.
INTERNAL AUDITOR -SCOPE OF SERVICES
Tony Grau of Grau & Company was present to discuss the Scope of Services with the
Village Council. Mr. Grau explained that there are two ways to go about conducting an
internal audit, one being to look at the entire Village operation to determine which areas
should be reviewed, or, if the Council has their own ideas as to what areas should be
covered, priorities should be established by the Council and put in writing. After each
Councilman stated his priorities for audit, the consensus was to have Grau & Company
begin with an audit of the payroll system, including compensatory time and overtime, for
the entire Village (including County Club). It was further agreed that the auditor's
contact person will be the Mayor. This will be placed on the Regular Session agenda of
June 12, 2003.
ADDITIONAL AUDIT FEES - RACHLIN. COHEN & HOLTZ
Discussion was held concerning additional services by RCH in the amount of $8,448.75
• to implement GASB 34. Due to the absence of the Finance Director, this item will be
brought back to the next workshop on June 12, 2003.
Minutes of Workshop Session
Held Thursday, May 22, 2003
• PALM BEACH HARVEST PROGRAM
Discussion was held concerning Village participation in the "Palm Beach Harvest"
program. Present to answer questions were Deborah Morgan and Jerry Behren. The
consensus of Council was to provide information to all employees by stuffing upcoming
paychecks outlining the volunteer program for any employee who may be interested in
donating their personal time. Additionally, the Council agreed that information will be
placed in the next Village Newsletter for residents who may be interested in participating
on an individual basis.
CREDIT CARD POLICY
Continued discussion took place concerning the draft credit card policy. Due to the
absence of the Finance Director, this item will be held over for further discussion at the
next workshop of June 12, 2003.
RELEASE AND SETTLEMENT AGREEMENT - AT&T
The Council discussed the proposed Release and Settlement Agreement with AT&T for
fraudulent calls made through the Village's voice mail system. This was forwarded to
the Regular Session of June 12, 2003.
GROUP HEALTH -ADDITIONAL FUNDING
Due to the absence of the Finance Director, this item was postponed until the workshop
of June 12, 2003.
BUDGET AMENDMENT -COMPUTER PURCHASE
The Council discussed amending the Country Club Fund Budget in the amount of $],625
for the purchase of a computer for the Country Club Administrative Office. This will be
placed on the Regular Session agenda of June 12, 2003.
TEMPORARY STAFFING -MANAGER'S OFFICE
Discussion was held concerning approval of temporary staffing in the Village Manager's
Office at a cost of $8,000 to $14,000 to assist with personnel tasks, researching and filing
in the Village Manager's Office up until transition period. This was forwarded to the
Regular Session agenda of June 12, 2003.
PALM BEACH COUNTY DRAFT AGREEMENT -PROSPERITY FARMS ROAD
• Staff currently is working on recommendations from the Prosperity Farms Road Ad Hoc
Committee regarding the draft agreement, and will be brought back to the Council as
soon as it is completed.
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Minutes of Workshop Session
Held Thursday, May 22, 2003
• AD70URNMENT
With no further business to come before the Council, the meeting adjourned at 10:55 p. m.
E Kelly, CMC, Village Clerk
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