06-05-2003 VC SPWS-MMINUTES OF THE SPECIAL WORKSHOP
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JUNE 5, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Don Noel, Councilman
Doug Smith, Acting Village Manager
Kathleen F. Kelly, Village Clerk
Absent: Dr. Edward M. Eissey, Councilman
Mayor Norris called the meeting to order at 7:50 p.m. All members of Council were present
except Councilman Eissey, who was out of town. All members of staff were present except the
Village Attorney.
The purpose of the Special Workshop was to discuss the Compensation, Classification and
Benefits Study prepared by HR Management Partners.
Lori Barefoot was present on behalf of HR Management Partners. Acting Village Manager
Doug Smith gave an overview of the Classification, Compensation and Benefits Study with
implementation options, recommended changes and estimated cost of the Pay for Performance
Program, analysis of the classification date issue and potential benefit changes.
During discussion, it was noted that the last paragraph of page 30 of the Study and the first
paragraph of page 31, which contains a recommendation regarding a promotional increases for
new classifications will necessitate a revision to Section 4.02 of the Village's Personnel Rules
and Regulations if the pay plan is implemented.
The consensus of Council was to accept the HRMP recommendation for five employees who
experienced reclassification in 1999 with no appreciable change to job duties by giving full
credit up to new market value.
The Council agreed to accept the Pay Plan, as revised, with a total adjustment of $454,000.
During discussion of benefits, it was agreed to offer a dual option for the employees' health plan,
which would include an EPO plan, assuming participation by one-third of the Village's
employees. This will be implemented through the current provider by 10/1/03. Requests for
Proposals will be issued before the next contract year in July 2004. A voluntary Vision Plan,
• paid for by the employee, will be made available through EMI.
Minutes of Special Workshop
Held Thursday, June 5, 2003
• It was requested that EMI develop a variety of family out-of-pocket maximums and come back
Discussion took place concerning the recommended changes to the Pay for Performance
program, including new evaluation categories. It was agreed that the competitive table of the
CPI should be used to calculate the COLA. A six-level scoring system and the use of half points
was discussed and agreed to by consensus. Table 2 -New System A with a more competitive
CPI increase was agreed to by consensus.
The pay plan will be implemented retroactively to 10/01/02.
The recommendation of HRMP is to implement the plan and then calculate the pay for
performance accordingly.
The meeting recessed at 9:43 p.m. and reconvened at 9:53 p.m.
During discussion on how to fund the increased salaries and added benefits, Department Heads
were directed to cut as many capital expenditures as possible from their budgets and bring the
reductions back to the Council by the next workshop on June 12`". Acting Village Manager
Doug Smith was directed that the unappropriated fund balance not be used in these reductions.
A Special Meeting will be scheduled to take official action as soon after the June 12`" Workshop
as possible.
With no further business to come before the Council, the meeting adjourned at 10:05 p.m
•
with cost estimates to the Village by budget time.
Requests for proposals will be issued for STD (short-term disability)
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