07-10-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JULY 10, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Dr. Edward M. Eissey, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
Absent: Joseph A. Tringali, President Pro Tem
Don Noel, Councilman
ROLL CALL
Mayor Norris called the meeting to order at order at 8:25 p. m. All members of Council were
present, except President Pro Tem Tringali and Councilman Noel, who were out of town. All
members of staff were present.
CONTRACT RENEWAL - RACHLIN. COHEN & HOLTZ
Village Attorney George Baldwin told the Council that, after reviewing the existing contract with
Haas, Diaz & Co., he determined that a contract with Rachlin, Cohen & Holtz would be a brand-
new engagement, not a renewal of Haas, Diaz & Co., and there is no right to assign. Based on
that opinion, Mr. Baldwin suggested that Haas, Diaz & Co. send a letter stating that they do not
plan to renew their contract because it is no longer a functioning corporation. Additionally, he
suggested that the two-year renewal clause be used in the Rachlin, Cohen & Holtz agreement.
At this time, Mr. Baldwin has not received any reply on these issues. This item was postponed
until the next workshop of July 24, 2003.
PERSONNEL RULES & REGULATIONS -PAY FOR PERFORMANCE
Discussion was held concerning amending the Personnel Rules and Regulations to update
Section 12.00, Pay for Performance. This item was forwarded to the Regular Session of July 24,
2003.
GOLF COURSE MASTER PLAN STUDY
Discussion was held concerning approval of Request for Proposals developed for the approved
Golf Course Master Plan Study at the North Palm Beach Country Club. This item will be placed
on the Regular Session agenda of July 24, 2003.
• BUDGET TRANSFER - CONROY DRIVE WATER MAIN
Minutes of Workshop Session
Held Thursday, July ]0, 2003
• Discussion was held concerning a budget transfer in the amount of $8,800.00 from K5200-49930
(Canal Dredging Project) to K7400-66210 (Conroy Drive Water Main Project) to pay charges
incurred for completion of Conroy Drive water main project. This was forwarded to the Regular
Session agenda of July 24, 2003.
BUDGET TRANSFER -PUBLIC SAFETY
Discussion was held concerning a budget transfer in. the amount of $40,000 from A5711-11210
(Regular Pay) to A5 71 1-1 1400 (Overtime Pay) to cover a deficit in the overtime pay account.
This will be placed on the Regular Session agenda of July 24, 2003.
CREDIT CARD POLICY
This item was postponed until the next Workshop Session of July 24, 2003.
ROTATING ART PROGRAM
Discussion concerning establishing a program for display of artwork at Village Hall by local
artists. This was forwarded to the Regular Session of July 24, 2003.
VANPOOLPROGRA.M
Discussion was held concerning a vanpool program coordinated by South Florida Commuter
Services. Staff was directed to talk to Palm Beach Gardens and Lake Park to see if they have
any interest in participating. Additionally, Village employees will be surveyed to determine if
they have any interest. Acting Village Manager Doug Smith will report back to the Council on
this matter.
ELDER READY COMMUNITY
Brief discussion was held concerning Communities for a Lifetime initiative, which is a program
of the Florida Department of Elder Affairs. Staff will call to get information on how to set up
this program in the Village.
LAWSUIT SETTLEMENTS POLICY
Discussion was held concerning establishing a policy regarding settlements of lawsuits. Staff
will invite a representative from EMI, the Village's insurance administrator, to be present at the
next workshop of July 24, 2003 to discuss the feasibility of the proposed policy.
ADJOURNMENT
• Ther being no further busine o come before the Council the meeting adjourned at 10:40 p. m.
thleen F. Kelly, CMC, Village Clerk
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