07-14-2003 VC B WS-M~-
~~~ MEMORANDUM
yp~LMj~
Douglas E. Smith The Village of
Acting Village Manager NORTH PALM BEACH
(56]) 841-3380. FAX (561) 848-3344 501 U.S. Highway NI
E-MAIL: dsmith@village-npb.org North Palm Bcach, Florida 33408
TO: Mayor and Village Council
FROM: Doug Smith, Acting Village Manager
SUBJECT: Village Council Budget Workshop -Monday, July 14, 2003
DATE: July 15, 2003
The Village Council met in Workshop Session on Monday, July 14, 2003 at 7:00 PM to review the
proposed Country Club budget for FY 2003-2004. All Council Members were present. Country
Club Advisory Board member Jim Bender was present. Country Club staff present were: Country
Club Director David Talley, Golf Course Superintendent John Morsut, Head Golf Pro John Scott,
and Pool Manager Dick Cavanah. Other staff present were Acting Village Manager Doug Smith and
Finance Director Shaukat Khan.
The Council entered into budget Workshop discussions and made the following changes: see
attachment.
The meeting adjourned at approximately 10:00 PM during discussion on the Country Club
Administration budget. The Council will continue discussing the Country Club Administration
budget at the workshop session scheduled for Tuesday, Ju]y 15, 2003.
cc: Country Club Advisory
Shaukat Khan, Finance Director
Dave Talley, Country Club Director
John Morsut, Golf Course Maintenance Superintendent
John Scott, Head Golf Pro
•
• VILLAGE C •
OUNCIL BUDGET WORKSHOP CHANGES (7-14-03)
Account No. -0ept. Name
Revenues Remarks:' -
From:
On page 200, staff to review 2003 anticipated revenues
70.
for golf green fees, golf cart rentals, club resident
memberships, and club non-resident membership.
L8045 Golf Course Page 211 Seth Raynor Society annual meeting to be
Maintenance reviewed by council further.
Philip Cody of Lease Funding Services, Inc. was present
to discuss a lease purchase arrangement for golf course
equipment. Equipment can be purchased on a 3 or 4 year
true lease program in which new equipment can be
rotated in. Staff to report back on total equipment cost for
the golf course maintenance division including future
equipment that will need to be purchased, and savings
that can be expected in maintenance. In addition, staff is
to review the differences between the Capital equipment
request and the 5,10,15 year Capital budget plan and
make the two match.
Pension Increase in Pension Budget was discussed. Final
numbers will be available before the budget is finalized.
Certification Staff to incorporate list of certifications and amounts into
the entire budget document.
Health Insurance Staff to review charges for Dependent Health Insurance to
determine when they were established and why. Staff to
look into the possibility of establishing a task force to
review health insurance.
Cellular Phones Staff to develop a cell phone policy.
L8059-34655 Clubhouse/Grounds R&M Burglar/Fire Alarm Staff to report back on how monitoring fees were charged
last year. Staff to determine who the false alarms fees are
paid to, and review the phone line for the air conditioning
computer.
Page 1 of 3
L8059 Clubhouse/Grounds
L2246-02303 Golf Shop
L8046-66415 Golf Shop
L8056-66415 Administration
L8046 Golf Shop
L8046-66490 Golf Shop
L8053-34340 Food and Beverage
L8053-34410 Food and Beverage
L8053-66430 Food and Beverage
L8056 Administration
1°"'~ I Remarks
Air Conditioning Staff to have the air conditioning manufacturer determine
what is wrong with the system.
Lessons Addition of lesson fees for contract golf pro teaching.
Computer hardware/software Delete golf management software
Computer hardware/software Delete golf management software
Council encouraged staff to provide more merchandise
and vending and a promotional display of the club at the
driving range.
Machinery and equipment Staff to check on leasing the carry-all for driving range
picker as part of the previously discussed potential lease
program.
Solid Waste Disposal In the budget backup for this department on page 184 add
the figure of $2,000 in the department head request for
solid waste disposal.
Telephone Eliminate from the backup budget document on page 184
the following statement, "Village pays and is reimbursed
by lessee".
Furniture and Fixtures Staff to contact restaurant lessee to discuss replacement
of carpeting.
Under Goals, add a new bullet point with information from
memo written by Country Club director addressing audit
report concerns. Staff to bring this item to the next budget
workshop meeting for discussion with the Council.
Under Objectives, strike the words "Review/amend
membership structure to provide incentives to join" and
include wording from the Council's revised Goals and
Objectives.
o:
$0 $3,000
$5,000 $0
$5,000 $0
Page 2 of 3
AccountN~ D
L8056 Admin
I Name ~ R k
L8056-33220 Administration
L8056-33230 Administration
L8056-34910 Administration
- emar s
Under Mator Changes, strike both bullet points concerning
Golf ShoplAdministration computer software.
Administration-Village Increase Administration fee. Staff to investigate employee
leasing and employee administration services and report
back to Council.
Charge Card fee Staff to review number of memberships charged and
monthly fees.
Advertising Discussion began on marketing. Discussed possibility of
developing a professional marketing plan. Discussion on
this topic to be continued at the next budget workshop
session.
$35,000 $70,000
Page 3 of 3