07-15-2003 VC B WS-M,~
~~~~ MEMORANDUM
~~~~~~
'y1nLM`D
Douglas E. Smith The Village of
Acting Village Manager NORTH PALM BEACH
(561) 841-3380. FAX (56]) 848-3344 501 U.S. Highway #1
E-MAIL: dsmi[h@village-npb.org Nonh Palm Beach, Florida 33408
TO: Mayor and Village Council 1
FROM: Doug Smith, Acting Village Manager
SUBJECT: Village Council Budget Workshop -Tuesday, July 15, 2003
DATE: July 16, 2003
The Village Council met in Workshop Session on Tuesday, July 15, 2003 at 7:00 PM to review the
proposed Country Club budget for FY 2003-2004. All Council Members were present. Country
Club Advisory Board member Jim Bender was present. Country Club staff present were: Country
Club Director Dave Talley, Golf Course Superintendent John Morsut, Head Golf Pro John Scott,
Pool Manager Dick Cavanah and Tennis Director Marcel Agnolin. Other staff present were Acting
Village Manager Doug Smith and Finance Director Shaukat Khan.
The Council entered into budget Workshop discussions and made the following changes: see
attachment.
The meeting adjourned at approximately 10:00 PM during discussion on Country Club revenues.
The Council will continue discussing Country Club revenues at the workshop session scheduled for
Wednesday, July 16, 2003.
cc: Country Club Advisory
Shaukat Khan, Finance Director
Dave Talley, Country Club Director
John Morsut, Golf Course Superintendent
John Scott, Head Golf Pro
Marcel Agnolin, Tennis Director
J
• VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-15-03) •
Account No, ~ Dept. Name o ~
L8056 Administration rrom
Staff reported on use of credit cards by members. Council
did not make any changes to the current system of credit
card charging.
L8059-34655 Clubhouse/Grounds R8M Burglar/Fire Alarm
To:
Staff reported that monitoring fees have been charged to
this account and false alarms fees have not been charged.
Staff to bring back additional detail on the difference
between last year's budget and this year's budget.
L8056 Administration On page 241, under Goals, add the following bullets to the
current list of goals. First bullet -Continue to review the
revenue structure to ensure stability, equity, efficiency and
capacity to finance Country Club Operations. Next bullet -
Review Country Club budgets quarterly with the Village
Council to be abreast of the financial status of the facility.
Under Objectives, first bullet point will now read "Review
membership system."
L8056-34910 Administration Advertising Funds for marketing assigned to a new account. $25,000 $1,OOD
L8056-? Administration Marketing New account created for marketin
9-
$0 $39,000
L8053-66430 Food and Beverage Furniture and Fixtures Addition of funding far carpeting replacement with
$0
$5,000
corresponding revenues to be budgeted.
L3700-? Miscellaneous Due from JDEL (Carpeting) See above
$0 $5,000
L8056 Administration Travel/Training/Conference One of three conferences under CCMA to be removed
with the amount to be determined.
L8050 Tennis Discussion took place concerning junior tennis programs
and revenues. Council directed staff to investigate means
for Village to participate in tennis revenues.
Page 1 of 3
Account N~ Dept. Name - Ra,„ ~ ~~
L8050 34110 Tennis Telephone Reduce the budget. $1,100 $750
L8050-34310 Tennis Electricity Change the 2003 Anticipated column from $5,500 to
$7,700.
L8050-34640 Tennis R8M Irrigation System Reduce the budget. $1,300 $500
L8050-35270 Tennis Custodial Supplies Under the 2003 Anticipated column, change the amount
from $650 to $1,200
L8050-66490 Tennis Machinery and Equipment $0
$2,000
Addition of an ice machine, and the word "new" is stricken
under the Machinery and Equipment description.
L8045-66490 Golf Course Machinery and Equipment Utility Vehicle $5
500 TDB
Maintenance ,
Walking Greensmower $11,500 TDB
Fairway mowers $60,000 TDB
Council's final budget for L8045-66490 is $77,000. Staff
directed to investigate leasing options.
L8070 Reserves 2003 Salary Adjustment Adjusted amount based on updated performance raise $72,000 $56,000
information.
L8070-49915 Reserves Reserves-Raises and $36,000 $27
600
Benefits Cost of living increase changed from 3% to 2.3%. ,
Country Club Organization Chart On page 197, change Grounds organizational chart box
from 2 full-time and 1 part-time to 1 full-time and 2 part-
time.
Change solid line from Country Club Director to Country
Club Advisory Board to a dashed line.
Strike 4 full-time from the Village Manager box
Country Club Highlights Budget year 2003 On page 198, add a new third bullet under "price
2004 increases' as follows: "Increase 18 hole walking fee -
$1.00". This is added pending discussion of revenues by
the Village Council.
Page 2 of 3
Account N_ Dept: Name Rama ~ -~
vm
Country Club Rate and Fee Schedule On page 204, change the non-resident family membership
for 2003-2004 from $2,768 to $2,868. Change the non-
residentsingle membership for 2003-2004 from $1,616 to
$1,716. These changes are made pending discussion of
revenues by the Village Council.
Page 3 of 3