07-22-2003 VC B WS-M
~~'°E°~ MEMORANDUM
~_
~h PnLMe~
Douglas E. Smith
Acting Village Manager
(561) 841-3380. FAX (561) 848-3344
E-MAIL: dsmith@village-npb.org
The Village of
NORTH PALM BEACH
SOl U.S. Highway k I
North Palm Beach, Florida 33408
TO: Mayor and Village Council
FROM: Doug Smith, Acting Village Manager
SUBJECT: Village Council Budget Workshop -Tuesday, July 22, 2003
DATE: July 9, 2004
The Village Council met in Workshop Session on Tuesday, July 22, 2003 at 7:00 PM to review the
proposed General Fund budget for FY 2003-2004. All Council Members were present. Acting
Village Manager Doug Smith and Finance Director Shaukat Khan were present. Other staff present
were: Public Safety Director Duke Johnson, Captain George Warren, Captain Gordon Wiborg, Fire
Chief J.D. Armstrong, and Lieutenant Jack Watrous.
The Council entered into budget Workshop discussions and made the following changes: see
attachment.
The meeting adjourned at approximately 10:00 PM. The Council completed the discussion with the
EMS Division. The Council will re-enter budget workshop discussions at the workshop session
scheduled for Wednesday, July 23, 2003.
cc: Shaukat Khan, Finance Director
Duke Johnson, Public Safety Director
J
• VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-22-03) •
Staff reported that the increase in revenue for assessed
value is $47,000 rather than $110,000 based on 6.8 mils.
Staff is to keep track of budget changes based on the
reduction list to give the bottom line.
A5711-33130 Law Enforcement Physical Exams Reduced the budget. $7,500 $2,850
A5711-34010 Law Enforcement Travel Reduced the budget. $25,000
$20,000
A5711-34420 Law Enforcement Rental Equipment Reduced the budget. $10,158
$8,658
A5711-34710 Law Enforcement Printing 8 Binding Cut Annual Report and Officer Trading Cards. $10,000
$5,700
A5711-34720 Law Enforcement Photographic Reduced the budget. $4,000
$3,500
A5711-34811 Law Enforcement Employee Relations Eliminate this line item. $1,500
$0
A5711-34985 Law Enforcement Special Investigations Reduced the budget. $3,500
$2,000
A5711-34922 Law Enforcement Appreciation Banquet Eliminate Appreciation Banquet. $4,500
$0
A5711-35111 Law Enforcement Office Supplies Reduced the budget. $10,000
$8,000
A5711-35293 Law Enforcement Refreshments 8 Supplies Eliminate various items. $1,500
$0
A5711-35294 Law Enforcement Uniforms & Shoes Reduced the budget. $35,000
$32,000
A5711-35430 Law Enforcement Conference & Seminars Reduced the budget.
$7,400
$5,000
A5711-35440 Law Enforcement Training & Education Reduced the budget. $20,000
$15, 000
A571 1-6641 5 Law Enforcement Computer Hardware &
Software Eliminate Identasketch
$4,000
$0
A5711-66440 Law Enforcement AudioNisual
Communications Systems Eliminate In-car video, 35 mm camera and nightvision. $16,795
$0
A5711-66490 Law Enforcement Machinery 8 Equipment Eliminate stop sticks, K-9 suit, tactical vests, rifles and
radar units. $22,400
$4,400
Page 1 of 4
• VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-22-03) •
Account No. De t: Name Remarks From: To:
All three Public Safety Divisions are to have an objective
for cross training police officers for fire and paramedic
certification. -
A5711-11500 Law Enforcement Outside Services Pay Budgeted this expense item to match corresponding $0 $4,000
revenue.
Staff to have actuary report on pension increases at a
council meeting.
A5711-34940 Law Enforcement Licenses & Fees Account marked for review. Staff to review number of
other cities participating in truancy program and juvenile
assessment center.
In the Law Enforcement backup pages, account is
corrected on pages 31 and 35. Account changed from
K1500-12190 to A1200-12190.
Staff to review gas increase with Public Services
department.
A5711-66410 Law Enforcement Automotive Two police cars to be added. Council to review buying vs.
leasing. Staff to investigate smaller size car on state
contract.
On page 79, add the word dispatchers to the statement
"Authorized to fill the PSO float positions."
A6711-11300 Law Enforcement Part-time pay Part-time hours for office assistants changed from 20 to TBD TBD
13. Corresponding benefit numbers will be changed also.
Law Enforcement Staff to check on revenue from Department of
Transportation for extra school crossing guards being
funded by the Department of Transportation.
Law Enforcement Information Systems Specialist position will be reviewed
later.
Page 2 of 4
• VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-22-03)
Law Enforcement Council's direction is to not have more than 10 days taken
for conference time. Certifications and required training
can go above this number.
A5812-33130 Fire Prevention Physical Exams Reduced the budget. $2,880 $1,440
A5812-34010 Fire Prevention Travel Eliminate Fire Chief conference, arson seminar and $2,296 $p
volunteer week.
A5812-34940 Fire Prevention Licenses & Fees Eliminate fingerprinf/exam fee for Fire Standards training. $661 $285
A5812-34991 Fire Prevention Volunteer Dinner Eliminate Volunteer Dinner. Attempt to get sponsored by $4,450 $0
local businesses.
A5812-35410 Fire Prevention Book Publications & Reduced the budget. $7,261 $1
011
Subscriptions ,
A5812-35430 Fire Prevention Conferences & Seminars Eliminate Fire Chief conference and arson seminar. $1,210 $410
A5812-35440 Fire Prevention Training & Education Removed Fire Standards training for PSO's. Staff to $10,000 $3,980
examine how Greenacres and Palm Springs are getting
their employees cross certified.
A5812-66490 Fire Prevention Machinery & Equipment Eliminate one nozzle, two 60 minute air cylinders, 1 smoke $19,309 $12,914
ejector and a training mannequin.
A5812-11400 Fire Prevention Over-time Pay Moving required FLSA overtime to a new account. $42,000 $17,670
A5812-? Fire Prevention Over-time -Mandatory New account for mandatory FLSA overtime. $0 $24,330
A5812-11510 Fire Prevention Special Pay Reduced the budget. $26,420 $25,360
A5812-11210 Fire Prevention Regular Pay Two additional fire fighters held for review.
A6416-33130 EMS Physical Exams Reduced the budget. $2,700 $150
Page 3 of 4
• VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-22-03) •
A6416-34010 EMS
Travel
Eliminate ACEP Conference and International Disaster „V"~
$2,727 $387
conference.
A6416-34110 EMS Telephone Remove new cell phones and service and north substation $12,435 $3,900
computer line.
A641635111 EMS Computer Supplies Reduced the budget. $2,500 $1,000
A6416-35245 EMS Disaster Supplies Reduced the budget. $2,500 $1,500
A6416-35293 EMS Refreshments & Supplies Eliminate the line item. $250 $0
A6416-35410 EMS Books, Publications & Reduced the budget. $625 $360
Subscriptions
A6416-35430 EMS Conferences & Seminars Eliminate ACEP Conference and International Disaster $1,720 $p
conference.
A6416-35440 EMS Training & Education Eliminate computer training. $5,216 $4,386
A6416-66000 EMS Capital Eliminate two Extendo beds $5,800 $0
A6416-66410 EMS Automotive Ambulance and suburban to be added back as financed
items.
A6416-11400 EMS Over-time Pay Mandatory over-time separated to new account. $60,000 $22,000
A6416-? EMS Over-time Mandatory Mandatory FLSA overtime moved to new account $D
. $38,000
Staff directed to bring back additional cuts in the budget.
Page 4 of 4