PPMR 09-01 Section 10, Safety-Final Revision Number: 09-01
Subject: Village Safety
Village of North Palm Beach Policy
Date: May 26, 2009
Revised: Village Policy
Manual Section 10.0
POLICY AND PROCEDURES MANUAL REVISION
10.0 SAFETY POLICY
10.1 Purpose:
A. State and federal laws, as well as the Village of North Palm Beach's policy, make the
safety and health of our employees its top priority. Safety and health considerations must
be a part of every operation, and every employee's responsibility at all levels. It is the
intent of Village of North Palm Beach to comply with all laws concerning the operation
of Village functions and the health and safety of our employees and the public.
B. The safety program is organized in a committee system. The Village Manager shall
appoint one appropriate individual to serve as Safety Coordinator over all safety efforts.
The Safety Coordinator, however, is not responsible for line functions that are normally
the responsibility of Department Heads. It is expected that Department Heads will
compliment the efforts of the Safety Coordinator assuring realistic efforts will betaken to
reduce accidents, injuries and liability losses and to provide for the safety of the public.
These efforts should be continuous and equal in importance to all other operational
considerations.
C. It is the objective of the Village of North Palm Beach to promote and operate a safety and
health program that will reduce the number of injuries and illnesses to an absolute
minimum, not merely in keeping with, but surpassing the best experience of similar
operations by others. Our goal is to always strive to have zero accidents and injuries
reported.
10.2 Policy:
A. The Village of North Palm Beach is committed to providing employees with a safe and
healthful workplace. It is the policy of this organization that employees report unsafe
conditions and not perform work tasks if the work is considered unsafe. Employees must
report all accidents, injuries, and unsafe conditions to their supervisors in writing.
Failure to report an unsafe condition shall result in disciplinary action.
B. Employee recommendations to improve safety and health conditions will be considered
by the Safety Committee. Recommendations for safety improvements from the Safety
Committee will be given top priority, as the correction of unsafe conditions is essential in
maintaining a healthy work environment.
C. Any employee who willfully or repeatedly violates workplace safety rules shall be
subject to disciplinary action. This action may include verbal or written reprimands and
may ultimately result in termination of employment.
D. The primary responsibility for the coordination, implementation, and maintenance of our
workplace safety program has been assigned to Village Safety Coordinator:
Name: Mary Kay McGann Telephone: (561) 841-3358
Title: Human Resources Director Email: marykay@village-npb.org
E. Employees must notify their direct supervisor in writing of any unsafe conditions.
Supervisors will be actively involved with employees in establishing and maintaining an
effective Safety Program. Our Safety Committee, the Village Manager, or other
members of our management team will participate with employees in ongoing safety and
health program activities, which include:
1. Providing safety and health education and training; and
2. Reviewing and updating workplace safety policies and procedures.
F. This policy statement serves to express management's commitment to and involvement in
providing our employees a safe and healthful workplace. This workplace safety program
will be incorporated as the standard of practice for this organization. Compliance with
the safety rules will be required of all employees as a condition of employment.
10.3 Responsibilities:
A. Department Head: The department head shall be primarily responsible for the safe
operation of his or her department. The department head has regular contact with both
first line supervisors and employees in general. The department head must ensure the
safety of each employee and the efficient operation of the departmental functions.
B. First Line Supervisor:
1. The first line supervisor has the primary responsibility for the implementation of
definite safety policies established by the Village's management.
2. See that the employee receives appropriate care as rapidly as possible.
3. Notify HR Department immediately that an injury occurred.
4. Complete an Employee Injury Field Report and Accident Investigation Report
immediately or as soon as possible following completion of Steps 2 and 3. Report
forms are available in Human Resources.
5. Route the completed Employee Injury Field Report and Accident Investigation
Report forms to the Safety Coordinator (HR Department) within twenty-four (24)
hours of the accident (or at the start of the next business day if the accident occurs
over a weekend or holiday).
6. Ensure that corrective measures are taken to prevent a recurrence of the
accident/injury.
C. Employees: Employees are expected to follow all safety procedures. This cooperation is
needed to ensure the protection of all employees, Village equipment, Village buildings,
and the general public. Employees are encouraged to detect and report to supervisors,
any hazardous conditions, practices, and behaviors, and to make suggestions for their
correction in writing. Should an injury occur the employee should:
1. Take immediate appropriate action to care for the injury, any injury.
2. Advise your supervisor immediately of any injury.
3. If medical attention by a physician is required, you must provide a signed release
form from the physician prior to reporting back to work.
4. The release to return to duty form should be forwarded to the HR Department.
5. It is your responsibility to keep your supervisor aware of pending follow-up doctor
visits/treatments and the progress of your recovery.
D. If you are injured on the job, take the following actions:
1. If it IS a life threatening emergency, dial 911.
2. If it IS NOT a life threatening emergency, report the injury to your supervisor.
3. In either situation, call 24 hours a day, 365 day a year 1-877-676-3890:
a. To report the injury
b. To receive first aid information
c. To receive authorization for treatment
4. For injuries sustained during normal business hours, seek care at CONCENTRA,
4455 Medical Center Way, West Palm Beach, Fl 33407, Phone: 561-881-0066,
FAX: 561-881-5533
5. For after-hours and emergency care, an approved 24-hour-a-day provider is:
PALM BEACH GARDENS MEDICAL CENTER, 3360 Burns Road, Palm
Beach Gardens, Fl 33410, Phone: 561-622-1411, FAX: 561-694-7236
10.4 Safety Committee:
A. Safety Committee Organization: A safety committee has been established to recommend
improvements to our Safety Program and to identify corrective measures needed to
eliminate or control recognized safety and health hazards. The safety committee consists
of the Safety Coordinator; at least one (1) representative appointed by the Department
Head from each of the following departments:
1. Parks and Recreation
2. Public Safety, and
3. Public Works;
and up to two (2) alternates from the remaining departments:
4. Community Development
5. Country Club
6. Finance
7. Library, and
8. Village Clerk
as recommended by the Safety Coordinator and approved by the Village Manager.
B. Responsibilities:
1. The Safety Committee shall determine the schedule for evaluating the effectiveness
of control measures used to protect employees from safety and health hazards in the
workplace.
2. The Safety Committee will be responsible for reviewing and updating workplace
safety policies and procedures based on accident investigation findings, any
inspection findings, employee reports of unsafe conditions or work practices, and
accepting and addressing complaints and suggestions from employees.
3. The Safety Committee will be responsible for assisting management in updating the
workplace safety program by evaluating employee injury and accident records,
identifying trends and patterns, and formulating corrective measures to prevent
recurrence.
4. The Safety Committee will be responsible for assisting management in evaluating
employee accident and illness prevention programs, and promoting safety and
health awareness and coworker participation through continuous improvements to
the Safety Program.
C. Communication: Within five (5) working days after each Safety Committee meeting, the
Safety Coordinator shall communicate to the Village Manager in writing those issues
determined by the Safety Committee to need further action. (A sample memo is located
at the end of this document).
D. Meetings: Safety Committee meetings shall be held at least quarterly. Meetings may be
called as needed at the discretion of the Safety Coordinator. The Safety Coordinator will
distribute the minutes of each meeting within one (1) week after the meeting.
E. Response: The Village Manager's response to any recommendation of the Safety
Committee will be routed to the appropriate Department Head(s) for response/action.
The Department Head shall note his/her actions taken and route the form to the Safety
Coordinator for the appropriate record-keeping.
10.5 Safety and Health Training:
A. Safety and Health Orientation: Workplace safety and health orientation begins on the first
day of initial employment or j ob transfer.
1. Upon initial employment or job transfer, employees are required to acknowledge by
signature that they have received a copy of this policy and are bound by its contents
as a condition of employment.
2. Each employee has access to a copy of this policy through his or her supervisor, for
review and future reference.
3. A personal copy of the safety policies and procedures pertaining to his or her job
will be provided if requested. Supervisors will make themselves available to
answer questions of employees and ensure knowledge and understanding of safety
policies and job specific procedures described in this policy.
4. Supervisors will inform all employees that compliance with the safety policies and
procedures described in this policy is required for continued employment with the
Village.
B. Job-Specific Training:
1. Supervisors will carefully review with each employee the specific safety policies
and procedures that are applicable and that are described in this Policy.
2. Supervisors will give employees verbal instructions and specific directions on how
to perform the work safely.
3. Supervisors will observe employees performing the work. If necessary, the
supervisor will provide a demonstration using safe work practices, or remedial
instruction to correct training deficiencies before an employee is permitted to do the
work without supervision.
4. All employees will receive safe operating instructions on seldom-used or new
equipment before using the equipment.
5. Supervisors will review safe work practices with employees before permitting the
performance of new, non-routine, or specialized procedures.
C. Periodic Retraining of Employees: All employees will be retrained periodically on safety
policies and procedures and when changes are made to the workplace safety manual.
Individual employees will be retrained after the occurrence of awork-related injury
caused by an unsafe act or work practice and when a supervisor observes an employee
displaying unsafe acts, practices, or behaviors.
10.6 Procedures:
10.6.1 First-Aid Procedures:
A. Emergency Phone Numbers:
Police /Fire /Rescue 911 Emergency
(561) 848-2525 Non-emergency
Poison Control 1-800-222-1222 (national toll-free
or (561) 650-6333 (local center)
Safety Coordinator (561) 841-3358
HR Department (561) 882-1155
B. Minor First-Aid Treatment: First-aid kits are kept in every Village facility building (see
your supervisor for specific locations) and in every Village vehicle and vessel. If you
sustain an injury or are involved in an accident requiring minor first-aid treatment:
1. Inform your supervisor.
2. Administer first-aid treatment to the injury or wound.
3. Access to a first-aid kit is not intended to be a substitute for medical attention.
4. Provide details for the completion of the Employee Injury Field Report.
C. Non-Emergency Medical Treatment: For non-emergency work-related injuries requiring
professional medical assistance, management must first authorize treatment. If you
sustain an injury requiring treatment other than first-aid:
1. Inform your supervisor immediately.
2. Proceed to the medical facility designated by the Village. Your supervisor will
arrange transportation if necessary.
3. Provide details for the completion of the Employee Injury Field Report and
Accident Investigation Report.
D. Emergency Medical Treatment: If you sustain a severe injury requiring emergency
treatment:
1. Call for help (911-Fire Rescue) and seek assistance from a co-worker.
2. Use the emergency telephone numbers and instructions posted in your work area or
in section 10.3 D above to request assistance and transportation to the local hospital
emergency room.
3. Provide details for the completion of the Employee Injury Field Report and
Accident Investigation Report.
E. First-Aid and CPR Training: Each employee will receive training and instructions on
first-aid procedures. Re-certification is required periodically.
F. First-Aid Instructions: In all cases requiring emergency medical treatment, immediately
call, or have a co-worker call, to request emergency medical assistance.
1. Wounds:
a. Minor: (cuts, lacerations, abrasions, or punctures) Wash the wound using soap
and water; rinse it well. Cover the wound using clean dressing.
b. Major: (large, deep and bleeding) Stop the bleeding by pressing directly on the
wound, using a bandage or cloth. Keep pressure on the wound until medical
help arrives.
2. Broken Bones: Do not move the victim unless it is absolutely necessary. If the
victim must be moved, "splint' the injured area. Use a board, cardboard, or rolled
newspaper as a splint.
3. Burns:
a. Thermal: (Heat) Rinse the burned area without scrubbing it, and immerse it in
cold water for a maximum of one (1) minute; do not use ice water. Blot the
area dry and cover it using sterile gauze or a clean cloth.
b. Chemical: If the chemical is a dry substance, brush the chemical from skin
surface prior to flushing; flush the exposed area with cool water for 15 to 20
minutes.
4. Eye Injury:
a. Small particles: Do not rub eyes. Use the corner of a soft clean cloth to draw
particles out or hold eyelids open and flush the eyes continuously with water
using an eye wash station.
b. Large or stuck particles: If a particle is stuck in the eye, do not attempt to
remove it. Cover both eyes with bandage.
c. Chemical: Immediately irrigate the eyes and under the eyelids with water for 30
minutes.
5. Neck and Spine Injury: If the victim appears to have injured his or her neck or spine
or is unable to move his or her arm or leg, do not attempt to move the victim unless
it is absolutely necessary.
6. Heat Exhaustion: Loosen the victim's tight clothing. Give the victim sips of cool
water. Make the victim lie down in a cooler place with the feet raised.
10.6.2 Accident Investigation Procedures: The supervisor at the location where the accident
occurred will perform an accident investigation. The Department Head is responsible for
seeing that the accident investigation reports are being filled out completely, and that the
form(s) is routed to the Safety Coordinator (HR Department) within twenty-four (24) hours
of the accident. Supervisors will investigate all accidents, injuries and occupational diseases
in their division using the following investigation procedures:
A. Implement temporary control measures to prevent any further injuries to employees.
B. Review the equipment, operations and processes to gain an understanding of the accident
situation.
C. Identify and interview each witness and any other person who might provide clues to the
accident's cause.
D. Investigate causal conditions and unsafe acts; make conclusions based on existing facts.
E. Complete the Accident Investigation Report.
F. Provide recommendations for corrective actions.
G. Indicate the need for additional or remedial safety training. An accident investigation is
not designed to find fault or place blame, but is an analysis of the accident to determine
causes that can be controlled or eliminated.
10.6.3 Record-Keeping Procedures: The Safety Coordinator will control and maintain all
employee accident/injury records and Safety Committee records. All safety-related records
are to be maintained as appropriate under Florida Statutes and include:
A. Safety committee agendas, minutes, and correspondence
B. Supervisor's Accident Investigation Reports and supplements
C. Workers' Compensation Notice of Injury Reports DWC 1, and
D. Bi-Weekly Log ofWork-Related Injuries and Illnesses.
10.7 Work Place Safety Policy and Procedures: The safety policies and procedures contained
on these pages have been prepared to protect you in your daily work. Employees are to
follow these rules, review them often and use good common sense in carrying out assigned
duties.
10.7.1 Office Safety:
A. Keep an eye open for loose or rough floor covering and report it to your supervisor.
B. Exercise caution when approaching a door that can be pushed open towards you.
C. Gently push doors open and slow down when coming to a blind corner.
D. Walking hastily between desks will result in bruises and falls. Slow down and pay
attention to your movements.
E. Electrical cords should not be placed near foot traffic; however, if this is necessary, an
approved cord cover must be utilized to minimize tripping hazards.
F. All file, desk, and table drawers shall be kept closed when not in use. Close drawers
immediately after each use. Never open more than one file drawer at a time.
G. Overloading the top drawer of unsecured file cabinets is dangerous. If unfamiliar with
the file cabinet, test the drawers and be careful not to pull them out too far if there is no
locking device on them.
H. Furniture such as tables, desks, and chairs must be maintained in good condition and free
of sharp corners, projected edges, wobbly legs, etc. Notify your supervisor immediately
of any deficiencies.
I. It is a hazard to tilt chairs or use them improperly. Avoid using chairs as a stepping stool
as they may fall over. Be sure the chair is behind you before you sit down.
J. Never use chairs, desks, or other furniture as a makeshift ladder. Always use a step
ladder or safety step stool.
K. Message spindles should not be used unless a suitable blunt cover protects the point
and/or the point is bent at a horizontal angle.
L. Keep the blades of paper cutters closed when not in use. Keep fingers and hands clear of
blades when operating the paper cutter.
M Pencils are safest when carried point down in pockets.
N. Scissors, paper cutters, glass, and razor blades can cause painful injuries. Report such
accidents at once to your supervisor and protect yourself from infection.
O. Keep paper clips, thumbtacks, and pins in a secure place so as not to cause any
unnecessary wounds. Keep razor blades covered. Even a little scratch can get infected.
P. Be sure equipment is grounded and that the cord is in good condition. If a machine gives
you a shock or starts smoking, UNPLUG IT, and immediately report it to your
supervisor.
10.7.2 Computers:
A. In order to prevent repetitive eyestrain injuries make sure your monitor is directly in front
of you, with the top of the screen at eye level.
B. Make sure your keyboard and mouse are low enough to allow you to relax your
shoulders.
C. Never rest your wrists on the desk, wrist pad or armrests while you are typing or using a
mouse to avoid strain on your wrist.
D. To avoid eyestrain or computer vision syndrome, experts advise that you take a 1-minute
break every half-hour when working on a computer. During the break, you should look
away from the computer and focus on an object that is 15 feet or more away.
10.7.3 Housekeeping:
A. All work areas and storage facilities must be kept clean, neat and orderly. All aisles,
stairways, passageways, exits, and access ways to buildings shall be kept free from
obstructions at all times. All grease and water spills shall be removed from traffic areas
at once.
B. Do not place supplies on top of lockers, hampers, boxes or other moveable containers at a
height where they are not visible from the floor. Store heavy items below shoulder level.
C. When piling materials for storage, make sure the base is firm and level. Cross tie each
layer. Keep piles level and not stacked too high. Keep isles clean and with adequate
space to work in them.
D. When storing materials suspended from racks or hooks, secure them from falling. Route
any walk ways a safe distance from beneath the suspended materials.
E. When storing materials overhead on balconies, provide adequate toe boards to prevent
objects from rolling over the edge.
F. Tools, equipment, machinery, and work areas are to be maintained in a clean and safe
manner. Defects and unsafe conditions shall be reported to your supervisor immediately.
G. Return tools and equipment to their proper storage place when not in use.
H. Lay out extension cords, air hoses, water hoses, ladders, pipes, tools, etc. in such a way
as to minimize tripping hazards or obstruction to traffic.
I. Clean up spills immediately to avoid slipping hazards. In the event the removal cannot
be done immediately, the area must be appropriately guarded, signed, or roped off.
J. Nail points and tie wires must not be left exposed when packing and unpacking boxes,
crates, and other storage packages. Nails are to be removed as soon as lumber is
disassembled.
K. Sharp or pointed objects should be stored as to prevent persons from coming in contact
with the sharp edges or points. Place sharp objects into a sealed, labeled, sturdy
container (i.e. cardboard box) prior to disposal.
L. All packing materials should be properly disposed of to prevent fires.
M Wastebaskets are to be emptied into approved containers.
N. Oil and greasy rags shall be put into a designated metal container for that purpose.
O. Adequate lighting in obscure areas shall be secured for the protection of both employees
and public. Notify your supervisor of areas with inadequate lighting.
10.7.4 Fire Prevention:
A. Fire equipment shall be prominently displayed, labeled for usage and kept clear for easy
access at all times.
B. All employees should know the location and type of fire extinguishers and how to use
them. After using an extinguisher, report its use immediately to your supervisor and or
the facility engineer, so a replacement maybe obtained or the extinguisher recharged.
C. Different types of fires require different types of extinguishers. The following describes
extinguisher ratings and how they should be used:
1. "A" rating -fires involving wood, rubber, paper, cloth and plastics
2. "B" rating -fires involving flammable liquids, gases and greases such as motor oil,
paint thinner, gasoline, propane or natural gas.
3. "C" rating -fires involving live electrical equipment; prevents possible severe
electrical shock.
4. "D" rating -fires involving metals such as sodium and magnesium.
D. Oily rags and other flammable wastes shall be kept in covered, metal containers. Such
debris shall be removed as soon as possible and, in no case, shall be left unattended in a
building overnight.
E. Cleaning solvents that have flammable properties shall be kept in approved safety
containers. Each container shall be labeled as to its contents. Use of gasoline is
prohibited for cleaning floors or any parts of buildings.
F. Gasoline used in small quantities in shops for fueling engines under repairs, being tested
or adjusted, shall be handled and dispersed in the smaller (one gallon) approved metal
safety containers. Containers must be labeled as to their contents.
G. The fueling of any type of motorized equipment while the engine is running is prohibited.
When transferring flammable liquids, make sure the filler nozzle touches the equipment
or can be filled in order to guard against the build-up of static electrical charge.
H. Never fill a tank to its full capacity to allow room for expansion of the liquid.
I. No artificial light, except UL approved flashlights will be used near escaping gasoline or
other flammable vapors, or when entering an enclosure suspected of containing gas.
J. Exits shall not be locked (chained or otherwise) from the inside.
K. All City vehicles shall have a 2A513C, 2-1/2 lb. fire extinguisher securely mounted in a
convenient location.
L. All fire extinguishers must be inspected and certified annually by an extinguisher
company licensed by the State of Florida. Each department shall have a designated
person to inspect fire extinguishers on a monthly basis. Discrepancies shall be reported
to the supervisor who shall be responsible for obtaining a replacement unit.
10.7.5 Material Handling: Accidents can be avoided by taking time to plan ahead, using
mechanical equipment whenever possible, and thinking about the proper way to do the task
and the proper tools to use while performing it.
4-STEP MANUAL LIFTING PROCESS
STEP I -Getting Ready
• Size up the load. If it is too heavy or bulky, play it safe -get help.
• Check the load over and remove any protruding materials such as nails, splinters, sharp
edges, or anything that could cause you to loose your grip such as oil or grease.
• Wear gloves if surface is rough.
• Be sure the path you take is clear from any obstacles.
STEP 2 -Picking it up
• Ensure firm footing and balance, and try to stand with feet about shoulder width apart,
grip load firmly.
• If load is below waist, bend knees to get into position, keep your back straight, stomach
muscles tight and lift slowly with your legs.
• Lift object or load close to the body.
STEP 3 -Carrying it carefully
• Be sure you can see where you are going; turn your body in the direction of your feet.
• Use extra care in tight places as not to smash hands and fingers.
STEP 4 -Putting it down
• If receiving surface is about waist high, use the surface edge to take part of the load, and
then push it forward.
• If you must lower the load to the floor or ground, bend your knees, keep back straight,
stomach muscles tight, and again use your legs.
Employees who are issued a back belt should be sure to use it properly. Your supervisor will
provide initial training at time of issuance and periodic retraining when necessary.
10.7.6 Personal Protective Equipment (PPE): The variety of work operations performed by
municipal employees involves potential industrial hazards. The tasks performed range from
custodial services to heavy construction activities. Care should be taken by each employee
to protect themselves and others from injury by following these general rules:
A. Clothing:
1. The wearing of loose, flowing, or ragged clothing on or near moving machinery or
equipment is prohibited (i.e. long sleeves, shirt tails, etc.)
2. To avoid injuries, footwear should be in good condition. Wear appropriate
footwear required for the work being done. If you have any doubts about the
appropriate type of footwear necessary ask your supervisor.
3. Hair should be pulled back and secured on the head, so as not to get in the way,
especially around moving equipment.
4. Gas and oil soaked clothes are a serious hazard. Keep clothes oil free.
5. Safety vests shall be worn at all times when working on the right-of--way, roadways,
and areas of reduced visibility.
B. Head Protection: Hard hats shall be worn in the following situations:
1. All personnel working on a site involving construction.
2. All personnel working with high voltage electrical equipment.
3. All personnel engaged in tree trimming or cutting operations.
4. All personnel engaged in inspections or supervision of the above activities.
5. Supervisors may designate additional areas where hardhat usage is required, as the
need arises.
C. Face and Eye Protection: Hazards involving the possibility of injuries to the face and
eyes exist with both indoor and outdoor tasks. They range from dust, particles of steel,
concrete, sand, and splashes from corrosives and liquid chemicals. Safety glasses,
goggles, or face shields made of plastic or glass offer a vital protection when used
properly. Dirty or scratched lenses may provide another hazard from reduced visibility
and should be cleaned or replaced immediately.
D. All Village employees are expected to follow the below safety procedures regarding
face and eye protection:
1. Safety goggles or safety glasses should be worn when:
a. Grinding, cutting, milling, or drilling with power tools.
b. Using impact wrenches, compressed air tools and pressure washers.
c. Chipping, scraping, or scaling paint, rust, carbon, or other materials.
d. Using punches, chisels, or other impact tools.
e. Cutting or breaking glass.
f. Chipping or breaking concrete.
g. Soldering.
h. Cleaning dirt from vehicles, machinery, etc.
i. Sand blasting or air cleaning operations.
j. Using power woodworking machinery, both fixed and portable.
k Tree trimming, brush cutting or stump removal.
1. Using any lawn mowing equipment (mowers, blowers, edgers, etc). A full
plastic face shield shall be worn when handling acids, caustics, and other
harmful dusts, liquids, or gases.
2 A proper face shield with lens or welders' lens shall be worn at all times during
metal cutting and welding operations. Warning signs shall be posted to warn others
prior to any welding operations. Additionally, welding screens shall be used if
available.
3. A face shield should always be used with other eye protection such as goggles or
glasses.
E. Finger, Palm and Hand Protection:
1. Do not wear rings, metal, bracelets, and other jewelry when working around
machinery. Jewelry increases the danger of electrical shock and can cause fingers
or hands to be badly injured.
2. Gloves should be worn when handling hot, cold, abrasive, caustic, infectious, or
any other hard to handle materials. Several types of gloves are available to
employees; be sure to choose gloves appropriate for the task at hand.
3. Any allergic reactions or rashes thought to have been caused by gloves shall be
reported at once.
F. Hand Tools: All employees are required to follow the safety procedures detailed below:
1. Employees that are inexperienced in the use of a hand or power tool shall not use
the tool unless properly trained and supervised.
2. Select the right tool for the j ob.
3. Sharpen and carry all cutting tools with the sharp edge down.
4. Check the handles of all tools for tightness and splinters prior to use.
5. Check the head of each tool, such as hammers, chisels, punches, etc. If the tool
needs to be dressed, repair it prior to use or do not use it.
6. Wear shatterproof glasses or goggles when using chisels, punches, and wedges.
7. Use only properly insulated tools when working around electrical circuits or
equipment.
8. Avoid using metal measuring tapes, fabric containing woven metal strands, rope
with wire cord, or other tools and equipment that have conductive properties while
around energized electrical circuits or equipment.
9. Return all tools to their proper place.
G. Power Tools and Equipment: Potential serious injuries can occur from the operation of
both portable and stationary power tools. All employees who use power tools or
equipment must first be trained and display adequate knowledge of safety operating
procedures.
• General Safety Rules
o All power tools should be visibly inspected for damage, prior to each use (i.e.
cords, housings, blades, etc,).
o Make sure all machine guards are in proper place prior to operation.
o Install or repair equipment only if you are qualified. Unplug equipment prior to
repairing or making adjustments.
o Be sure equipment is properly grounded. Check all ground connections regularly
for tightness.
o Wear all proper protective equipment required for the job.
o Unplug power cords by pulling on the plug, not the cord.
o Work area should be clean, well lit, and dry.
o Do not carry tools by the cord.
Always be aware of your surroundings. Stay alert and safe!
1. Portable Power Tools:
a. Saws:
1) Do not use dull or loose blades.
2) Do not overload the motor by pushing too hard or cutting material that is too
heavy.
3) Before cutting, inspect the material to be cut for nails or foreign objects.
4) Be sure you have firm footing and balance.
b. Drills:
1) Select the correct drill bit for j ob and be sure that it is sharp.
2) Make sure the material being drilled is secured or clamped firmly.
3) Hold the drill firmly and at the correct angle. Don't force with all your
strength.
4) Always remove the bit from the drill when work is complete.
c. Routers:
1) Never start the router when the cutting edge of the bit is in contact with the
work.
2) Hold the router firmly, especially when starting.
3) When the cut is complete, turn off the motor. Do not lift the machine from
the work until the motor has come to a complete stop.
4) Always keep router base flat on work surface.
d. Grinding Wheels:
1) Before use, make sure that wheels are firmly held on spindles and work
rests are tight.
2) Stand to one side while starting motor, until operating speed is reached.
This prevents injury if a defective wheel breaks apart.
3) Use light pressure when you start grinding, too much on a cold wheel may
cause failure.
e. Portable Sanders:
1) Arrange cord so that it will not be damaged by the abrasive belt.
2) Keep both hands on the tool to ensure good control.
3) Hold onto sander when you plug it in.
4) Clean dust and debris from motor and lubricate regularly.
2. Stationary Power Tools
a. Table Saw:
1) Never reach over the saw to push stock that has been sawed.
2) Stand slightly to one side, never in line with the saw.
3) To avoid'kickback' (the greatest hazard of running a table saw):
? Never use a dull blade.
? Do not cut'freehand" or attempt to rip badly warped wood.
? Use splinter guard.
? Do not drop wood on an unguarded saw.
b. Radial-Arm Saw:
1) The saw and motor should always be returned to the rear of the table against
the column after a cut is made.
2) If the motor slows while cutting, it means it is overloaded. It can also mean
low voltage; bad blades or the material is being fed too fast.
3) Keep machine in good alignment and adjustment to prevent excessive
vibration.
c. Jig Saw:
1) Be sure blade is secured tightly.
2) Handle material being cut with both hands and keep fingers away from
blade.
3) When making curved cuts, do not push stock into blade. Turn stock on the
table until curve has been cut.
d. Compressed Air:
1) The use of compressed air for cleaning purposes is prohibited.
2) Eye protection is required.
3) Be sure that the discharge end of air hose is securely fastened prior to
turning compressed air into the hose.
4) Always maintain a secure hold on any air-powered tool to prevent injury to
the operator or anyone nearby.
3. Grounds Maintenance Equipment
a. Mowers:
1) Wear employer prescribed Personal Protective Equipment (PPE), such as
eye/face protection, gloves, and hearing protection during mowing
operations.
2) Make sure all equipment is in good operating condition prior to use.
3) No mowing equipment will be left unattended with the motor running.
4) Visually inspect the area to be mowed. Remove or allow around hazards.
5) If a cutting unit strikes a solid object or vibrates abnormally, stop
immediately, turn off the engine, wait for all motion to stop and inspect
for damage. Raise the cutting decks when driving from one area to
another.
6) Do not run the engine in a confined area without adequate ventilation.
7) Bystanders should be warned by the operator of the danger of flying
objects. Do not direct discharge towards bystanders.
8) Become familiar with the controls and know how to stop the engine
quickly.
9) Keep all safety devices and decals in place, replace as needed.
10) Operator must keep feet and hands away from the undercarriage of the
mower.
11) Check safety switches daily.
12) No mowing equipment shall be operated without the manufactured safety
guards in place.
13) Do not touch engine, muffler, or exhaust pipe while engine is running.
14) Never refuel with engine running.
15) Use only approved gasoline containers.
16) Do not smoke while handling gasoline.
17) Do not use mowers in rainy weather.
b. Chain Saws:
1) When transporting a chain saw in a vehicle, keep the chain and the bar
covered with a guard. Secure the chain saw to prevent fuel spillage and
damage.
2) When transporting a chain saw by hand, stop the engine, grip the saw
handle, place the muffler at the side away from your body and position the
guide bar to the rear.
3) Always start a chain saw with a 10-inch or larger bar on the ground.
4) Do not place a chain saw on your knee when starting it.
5) Always use both hands to maintain control of the chain saw using only
those grip locations specified by the manufacturer.
6) When moving from tree to tree or cut to cut, activate the chain brake,
remove your finger from the trigger and keep the bar away from your
body.
7) Do not operate a chain saw above your shoulder height.
8) Do not set a saw down while the blade is engaged.
9) Stop the engine and turn the switch to 'OFF' when the chain saw is to be
left unattended or refueled. Do not overfill the fuel tank.
10) Place cones and barricades in the area where you are performing chain
saw operations.
11) Choose an area for cut branches to fall before beginning work. Alert
coworkers by yelling 'timber' to notify them of falling branches
12) Disengage spark plug wire before attempting to remove jammed material
from blade.
c. Edgers:
1) Do not start an edger if the blade is touching the ground.
2) Operate the edger at full blade speed.
3) When edging along roads, stay as close to the curb as possible.
4) Wear your employer prescribed Personal Protective Equipment (PPE), such
as eye/face protection, gloves, breathing filters, and hearing protection.
5) Do not use the edger in rainy weather.
6) Do not use the edger if it has loose or worn blades, belts, or other parts. If
these conditions exist, tag the edger out of service and do not use it.
7) Visually inspect the area to be edged for possible hazards.
8) When working in close proximity to roadways, always wear a safety vest.
d. Line Trimming /Weed Eater /Brush Cutter:
1) Before refueling the trimmer, remove it from your harness, place it on the
ground, and allow the engine to cool.
2) Wear employer prescribed Personal Protection Equipment (PPE), such as
eye/face protection, gloves, breathing filters, long pants and hearing
protection.
3) Only use grip locations as specified by the manufacturer as a handhold
when operating the unit; keep both hands on the unit during operations.
4) Visually inspect for and trim around hazards.
5) Do not perform trimming operations above 10 feet in height alone; a co-
worker must assist you.
6) When working in close proximity to roadways, always wear a safety vest.
e. Backpack Blowers:
1) Do not use the blower to clean yourself.
2) Do not direct the blower toward bystanders.
H. Electrical Hazards:
L In case of contact with live wires, do not touch the victim. Call 911
immediately.
2. Where electrical equipment must be used in damp or wet locations, use low voltage
equipment and wear rubber boots and gloves.
3. Proper lockout/tagout procedures shall be followed when performing installation,
repair, maintenance, modification, or any other adjustments to power equipment
where unexpected energy surges or start-up of the equipment could harm
employees.
4. Never attempt work in or near overhead lines, underground power lines or gas lines.
Contact the appropriate personnel prior to any work being performed.
5. In the event of a downed power line, stay away from the danger area, keep others
away and contact emergency services or the appropriate personnel equipped to do
the repair work.
6 Control or fuse boxes should be kept closed at all times and should be labeled to
indicate the areas or machinery they operate.
7. Extension cords should not be run across aisles or through oil or water. Extension
cords should not be bound tightly as they become damaged and dangerous. Cords
should be inspected for kinks, worn insulation and exposed strands or wire before
use. Dispose of and replace any cords exhibiting wear.
8. When fuses blow continually, it is an indication of an overload or short. This
condition should be reported to your supervisor immediately.
9. Keep electrical equipment properly oiled and free of grease and dirt.
I. Public Utility Services: Line Locations:
1. Public utilities are often installed in or near work sites. Because of this, good
coordination between the utility companies and the Village is imperative. Contact
with or damage to other utilities may affect the safety of the workers on the j ob, the
safety of the general public, or may cause interruption of essential utility services.
To avoid these problems, line locations are required rp
for to any digging, trenching,
overhead or underground operations. Whenever possible, the utility companies
should be notified in time to schedule a walk through of the work site to locate any
utility at least 24-48 hours in advance.
2. Employees should be knowledgeable of the Uniform Color Code, as published by
the Utility Location and Coordination Council. Do not proceed until clarification is
received if any doubt exists as to the location of a utility.
3. A supervisor must follow the safety procedures detailed below BEFORE
WORK IS STARTED:
a. Check plans to see if any utility services are located in or adjacent to the work.
b. Contact other utility agencies and coordinate line locations.
c. Make a personal inspection of the j ob site to identify what signs, post markers,
overhead electrical lines, etc., may be seen and make this information known to
all affected employees.
d. Have all utility agencies' emergency phone numbers at the job site area, so that
an immediate report can be made if accidental contact is made.
4. IF ACCIDENTAL CONTACT IS MADE:
a. Call 911 for emergency medical/fire/rescue services.
b. Report incident to the affected utility service and to your supervisor.
c. Secure the area and re-route traffic, if necessary, until situation is cleared or
until relieved by the proper authorities.
J. Ladders and Scaffolding: The following procedures will prevent accidents and possible
injury relating to ladders and scaffolding:
1. Ladders:
a.Metal ladders shall not be used in the vicinity of electrical circuits.
b. Inspect for defects before using. Keep rungs clean and free of grease and oil.
c. Ladders should not be placed against a window sash.
d. Straight ladders form a triangle when placed against a wall or object for
climbing. When properly placed, the bottom side of the triangle should be
about one fourth as long as the vertical, (i.e. if the ladder is leaned against the
wall eight feet high, the feet should be set two feet from the wall.)
e. When using a straight ladder, it should be long enough to extend at least three
rungs above the level to which the user is climbing. Step-ladders are not
designed to be used as straight ladders.
£ If the bottom of a ladder is placed on an insecure surface, secure the ladder in a
position by the use of hooks, ropes, spikes, cleats or other anti-slip devices, or
by stationing an employee at the ladder base to hold it in position during use.
g. Never stand on the top step of a ladder to work.
h. Only one person should be on a ladder at a time.
i. If it is necessary to place a ladder near a door or where there is potential traffic,
set up warning signals, or take other precautions to prevent accidental contacts
which might upset the ladder.
2. Scaffolding:
a. Planks and other materials used in building scaffolding must be sound and free
from knots. Keep planks in good condition with a spar varnish (never use paint
on planks).
b. Planking should be adequately cleated; the scaffolding over ten feet high should
have toe boards, mid-rails and handrails.
c.Be sure staging is on a sound base.
d. Loose tools on top of scaffolding are liable to fall and injure someone. Keep
tools in a bucket or box secured on the scaffolding.
K. Working in Confined Spaces:
1. The Occupational Safety and Health Administration (OSHA) confined space
standard defines a confined space as a space that is large enough for an employee to
enter, has restricted means of entry or exit, and is not designed for continuous
employee occupancy. Examples of confined spaces are storage tanks and bins,
ducts, tunnels, sewers, manholes and wet wells. The most common confined space
areas for Village employees will be sewers, manholes and wet wells.
2. Specific confined space hazards include physical hazards (mechanical equipment,
temperature, sound, collapse, entrapment, etc.), oxygen deficiency (identified as the
primary hazard), combustibility (fire and explosion), and toxic air contaminants.
The presence of any one or combination of these hazards constitutes a Permit
Required Confined Space (PRCS). Before entry into a PRCS, a written permit must
be obtained according to the Confined Space Operating and Rescue Procedures
Plan.
3. General Safety Procedures:
a. Before entering confined spaces, test for oxygen and explosive/toxic vapors and
gases.
b. Venting of hazardous atmospheres shall be accomplished before entering,
whenever possible.
c. Maintain adequate ventilation while working.
d. When using portable blowers to ventilate, make sure the air intake will not pick
up carbon monoxide fumes from the engine.
e. Adequate respiratory equipment shall be available for use, if necessary, and all
potential users shall be instructed in the proper use of such equipment.
f. No employees shall enter a manhole sewer, tank, or other underground confined
space without a safety belt or harness and an attached lifeline, tended by another
employee at the point of entry.
g. Use barricades and warning signs to protect pedestrian traffic and to alert
vehicle traffic to the hazard when opening manholes in streets.
h. Never allow exits to be blocked.
i. Ladders shall be used when entering manholes, when there is any doubt about
the safety of manhole steps.
j. Only lights approved and provided by the Village shall be used in manholes on
areas where explosive vapors or gases may exist.
L. Motor Vehicle and Mobile Equipment:
1. Village vehicles are easily identified and, therefore, constitute a traveling
advertisement seen by many citizens. We exercise an important influence upon
good or bad public relations through our relationship with other motorists. By
utilizing courteous, considerate, and safe driving habits, we shall build good public
relations as well as avoid needless accidents.
2. General Safety Procedures (Motor Vehicles):
a. Employees will not ride in the back of a truck; they shall sit in seats constructed
for that purpose.
b. All employees shall be responsible for a safety check EACH DAY of any
vehicle or mobile equipment he/she is assigned to drive. Safety checks shall be
documented on the appropriate form provided by the department.
c. Supervisors shall be notified immediately of any necessary repairs needed.
d. Position all adjustments for safe driving before starting vehicle (i.e., seat,
mirrors, etc.).
e. Drivers of Village vehicles must possess a valid Florida driver's license and
they must be thoroughly familiar with state and local regulations governing
motor vehicle operation.
f. All slow moving equipment operated in public right-of--ways shall be equipped
with a triangular shaped reflecting sign and flashing lights in accordance with
Florida Motor Vehicle Code.
g. Be sure all loads are secured prior to movement of vehicle.
h. Never take drugs or strong medication before operating ~ vehicle. Remember
that drugs, illnesses or extreme fatigue may affect your ability to judge
distances, speed, and driving conditions.
i. Supervisors are responsible for ensuring that employees are utilizing seat belts.
Failure to utilize the seat belts may result in disciplinary action.
j. No more than three (3) persons shall be permitted to ride in the front seat of any
vehicle at one time.
k Never leave the vehicle unattended with the motor running.
1. Stay within posted speed limits. Slow down when conditions warrant.
m. Be particularly cautious and alert while driving around children.
n. Do not assume the right-of--way.
o. Avoid tailgating. Keep a safe distance behind other vehicles and slow down or
stop to let tailgaters pass.
p. Turn on low beam headlights during rainstorms and fog.
q. When refueling, shut off motor and do not smoke.
3. Motor Vehicle Accident Procedures:
a. Obtain first aid or medical treatment, if required.
b. Notify the Police Department of the jurisdiction where accident occurred
immediately, and request an investigation at the scene. Notify Supervisor as
soon as practical.
c. Exchange names, driver's license numbers and vehicle numbers with the other
persons involved. Offer no information regarding the responsibility for the
accident or what should have been done to avoid the accident.
4. Aerial Platforms and Baskets:
a. Exercise extreme care when operating this type of equipment near overhead
power lines.
b. Only those employees who are trained and well versed in this type of equipment
operation shall be allowed to perform these operations.
c. Vehicle must remain parked while platform or basket is raised.
d. When outriggers are part of the vehicle's equipment, use them.
e. Strategically place appropriate warning devices to warn on-coming traffic while
working in or near roadways.
M. Working in the Public Right-of--Ways: Municipal employees are often required to work
in or along public roads and right-of--ways, normally used for vehicle or pedestrian traffic
to repair utility services, or perform tree trimming, or landscaping tasks, and other
maintenance activities. It is desirable that, whenever possible, some continued flow of
traffic be maintained with the least possible interference with normal traffic patterns. The
following are general guidelines to be followed when working in these situations:
1. Notify all appropriate agencies prior to partial or full closure of a road as necessary.
2. Wear employer prescribed Personal Protective Equipment (PPE) such as a safety
vest, hard hat, safety shoes, gloves, etc.
3. Individuals working in roadways and right-of--ways must be properly trained in
current traffic control practices and
4. The Traffic Control and Work Zone Safety Plan shall serve as the standard for all
related activities and should be referred to often.
N. Chemical Hazards:
1. General Safety Policies:
a. Never eat, drink, or smoke around chemicals in the work area.
b. Keep flammable and explosive material away from any heat sources.
c. Make sure there is enough ventilation in the work area. If you feel the slightest
amount of dizziness or nausea, report the incident immediately to your
supervisor.
d. Use the proper personal protective equipment. This may include gloves, safety
glasses, masks, respirators, and work clothes depending on the type of
chemicals you are using.
e. Know how to properly dispose of all contaminated materials.
f. Always use established procedures for handling, storing or transporting
hazardous chemicals.
2. Special care should be taken when mixing chemicals or loading chemical
application devices as most injuries occur at that time.
APPROVED
Jimmy Knight
Village Manager