07-24-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JULY 24, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
Mayor Norris called the meeting to order at 10:53 p.m. All members of Council were present.
All members of staff' were present.
CONTRACT FOR SALE AND PURCHASE OF PROPERTY -NORTH SUBSTATION
Due to to the lateness of the hour, no discussion was held on this issue. The item was forwarded
to the Regular Session of August 14, 2003.
CONTRACT RENEWAL - RACHLIN. COHEN & HOLTZ
This item was forwarded to the Regular Session of August 14, 2003.
LAWSUIT SETTLEMENT POLICY
Mark Spano was present on behalf of Employer Mutual, Inc. The council questioned whether
the public hearing could be held for payment of lawsuits where settlements would be in excess of
$5,000. Mr. Spano told the Council that there was no reason why the Council could not make
that part of its policy. This item was forwarded to the Regular Session of August 14, 2003.
ADJOURNMENT
Having reached the curfew of 11 p.m., the meeting adjourned.
C J
~~~°F°~ MEMORANDUM
0
9~PpIM~~~
Douglas E. Smith
Acting Village Manager
(561) 841-3380. FAX (561) 848-3344
E-MAIL: dsmith@village-npb.org
The Village of
NORTH PALM BEACH
501 U.S. Highway kl
North Palm Bcach, Florida 33408
TO: Mayor and Village Council
FROM: Doug Smith, Acting Village Manager
SUBJECT: Village Council Budget Workshop - ednesday, July 23, 2003
DATE: July 9, 2004
The Village Council met in Workshop Session on Wednesday, July 23, 2003 at 7:00 PM to continue
review of the proposed General Fund budget for FY 2003-2004. All Council Members were present.
Acting Village Manager Doug Smith and Finance Director Shaukat Khan were present. Other staff
present were: Public Safety Director Duke Johnson, Captain George Warren, Captain Gordon
Wiborg, Village Clerk Kitty Kelly, Library Director Nancy Moore and Recreation Director Mark
Hodgkins.
The Counci] entered into budget Workshop discussions and made the following changes: see
attachment.
The meeting adjourned at approximately 10:00 PM. The Council completed the discussion with the
Village Attorney department. The Council will continue budget workshop sessions on Monday, July
23, 2003, to be held from 6:00 PM to 11:00 PM.
cc: Shaukat Khan, Finance Director
Duke Johnson, Public Safety Director
Kitty Kelly, Village Clerk
Nancy Moore, Library Director
Mark Hodgkins, Recreation Director
C
• VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-23-03)
No. Dent.: u~.,.,,
Staff reported on what othertunsdictions are doing for
Juvenile Assessment center funding. Council agreed to
leave the funding for this program for the next fiscal year
but to put on an agenda to discuss the memorandum of
understanding. Staff also presented spreadsheet on
certifications. Staff also reported on alternative vehicles to
the Crown Victoria. Staff reported on Greenacres Fire
Training.
A5510-35215 General Services - Furniture 8 Fixture Supplies Reduced the budget.
Public Satety
A5510-35217 General Services -
Public Safety
A5510-35293 General Services -
Public Safety
A5510-66210 General Services -
Public Safety
A5510-66415 General Services -
Public Safety
A8535-49150
Debt Services
A8535-
Debt Services
Machinery & Equipment Reduced the budget.
Supplies
Refreshments & Supplies Reduced the budget.
Construction 8 Major
Renovation
Computer Hardware &
Software
Fidelity Federal
Eliminate sign.
Eliminate video capture equipment.
Will payoff during fiscal year 03-04
New Loan - 3-year financing Eliminate year 2 of computer financing.
Staff will report back on monthly charges for network and
computer upgrades to come from the $10,000 included on
the reduction sheet.
A8535-
Debt Services
New Loan - 20-year Payment for North Substation property loan for this fiscal
financing year to be taken from the Capital project fund.
$5,000
$1,000
$4,200
$1,000
$1,500
$134, 000
$29,000
$58,000
•
To:
$1,500
$800
$4,000
$0
$0
$7,200
$0
$0
Page 1 of 7
Account N De t Name Remarks
A8535- Debt Services New Loan - 5-year financing The Tool Cat Loader is removed from the loan. Two From: .
police cars, two jitneys and the extraction equipment will
remain in the budget but will be discussed to determine
financing vs. purchase during this year's budget.
Various Village Clerk Part-time Salary 8 Benefits Revised bill from March election
TBD
TBD
A4904-34630 Village Clerk R&M Furniture R Office
Equipment Eliminate typewriter service contract.
$1,445
$1,380
All typewriter maintenance contracts in the Village to be
eliminated.
A4904-34710 Village Clerk Printing & Binding Reduced the budget.
$1,450
$1,15D
A4904-34811 Village Clerk Employee Relations Suspend for this fiscal year.
$500
$0
A4904-34960 Village Clerk Trophies & Awards Reduced the budget miscellaneous plaques. $910
$160
A4904-35110 Village Clerk Office Supplies Reduced the budget.
$2,500
$2,300
A4904-35160 Village Clerk Records Retention Supplies Eliminate line item.
$100
$0
A4904-35298 Village Clerk Flower Expense Eliminate line item.
$800
$p
A4904-35410 Village Clerk Books, Publications 8
Subscriptions Eliminate cross-referenced directoris and bound Florida
statutes. Eliminate attorney general publications.
$780
$176
A4904-35440 Village Clerk Training 8 Education Eliminated hosting PBC Clerk Association.
$1,500
$500
A4904-66415 Village Clerk Computer Hardware 8,
Software Removed printer.
$700
$0
A4904-66430 Village Clerk Furniture 8 Fixtures Eliminate credenza and tape cabinet.
$1,550
$500
A4801-33160 Village Council Donations Suspending project graduation and miscellaneous
donations for this fiscal year.
$3,000
$0
Page 2 of 7
I Account N De t.
A4801-3401 Village Council
A4801-34811 Village Council
A4801-34990 Village Council
A4801-35410 Village Council
A4801-35430 Village Council
A4801-35440 Village Council
Various Library
A7927-34010 Library
A7927-34621 Library
A7927-34630 Libra ry
A7927-34710
A7927-34811
A7927-35110
Library
Library
Library
"°11O f Remarks-
Removed all travel
Employee Relations Reduced budgeted amount from Employee Service
awards.
Advisory Board Dinner Suspend for this fiscal year.
Books, Publications & Reduced subscriptions to Quality Cities
Subscriptions
Conferences & Seminars Removed conferences.
Training & Education Removed miscellaneous training.
Staff to check into whether Council could waive Worker's
Comp. Insurance far themselves.
Part-time Salary & Benefits Reduced part-time hours, salary and benefits by $9,252
Travel Eliminate Florida Library Association conference.
R&M Windows Remove window cleaning.
R&M Furniture & Office Reduced the budget.
equipment
Maintenance contract for typewriters stays in the Library
budget.
Printing 8 Binding Reduced the budget for book binding.
Employee Relations Eliminate the line item.
Office Supplies Reduced the budget.
$4,435
$3,000
$6,500
$75
$3,125
$500
$2,000
$0
$15
$0
$0
TBD TBD
$1,118 $200
$500 $0
$560 $360
$4,000
$800
$5,000
$3,000
$D
$4,500
Page 3 of 7
I iaccoun[ rv~ uept. ~ Name ~ Remarks From•
A7927-35111 Library Computer Supplies Reduced the budget. $2,000 $1,400
A7927-35215 Library Furniture & Fixtures Reduced the budget. $2,OOD $1,500
A7927-35293 Library Refreshments & Supplies Reduced the budget. $70D $500
A7927-35420 Library Membership & Dues Reduced the budget. $595 $350
A7927-35430 Library Conferences 8 Seminars Remove Seminars $300 $0
A7927-35440 Library Training & Education Removed staff training. $600 $0
A7927-66210 Library Construction & Major Removed air-duct cleaning. $16,000 $0
Renovation
A7927-34340 Library Solid Waste B Disposal Staff to review solid waste disposal account in the Library.
A7927 Library Personnel Worksheet On page 168, Annual Salary and Hourly Rate columns to
be deleted for the part-time employees. Total dollar
amount for annual salary will be reduced by $8,000 in the
Salary line item with associated benefits accounts
adjusted also.
Library Staff to work on developing paver program to sell to
pavers for the front entrance to the library.
A8028-34620 Recreation R&M Building & Grounds Eliminate painting inside of Anchorage Activities building. $10,000 $6,500
A8028-34811 Recreation Employee Relations Eliminate the line item. $900 $0
A8D28-35214 Recreation Building Maintenance Eliminate Hitting Backboard Scores booth and renovating $11,000 $5,000
Supplies community center bathroom.
A8028-66422 Recreation Playground & Outside Eliminate player benches and playground equipment. $17,500 $0
equipment
A8028-66430 Recreation Furniture 8 Fixtures Eliminate desk, art table and basketball poll guards. $4,420 $0
A8028-66490 Recreation Machinery & Equipment Eliminate N, DVD and Lightning warning system $18,750 $0
Page 4 of 7
Hccount N ~ Dept. ~ Name Remarks c ~
Staff to investigate electricity conservation technology
A8028-34010 Recreation Travel Eliminate NRPA &FRPA conferences. $2,700 $1,000
A8028-35430 Recreation Conferences & Seminars Eliminate NRPA 8 FRPA conferences. $2,750 $1,200
A8028-35440 Recreation Training & Education Remove training costs for FRPA conference. $1,000 $700
A8229-33460 Special Events Music & Talent Reduced the budget. $12,000 $10,000
A8229-34420 Special Events Rental Equipment No portalettes for July 4th. $6,000 $4,000
A8229-34932 Special Events Public Events Eliminate boat parade contribution and eliminate project $51,500 $45,000
graduationlmiscellaneous events.
A8229-34933 Special Events Employees' Summer Spring outing eliminated and picnic funding eliminated. $6,000 $0
Outings Council will determine at a later time how to create a
substitute.
A8229-35293 Special Events Refreshments 8 Supplies Reduced the budget. $1,800 $1,500
A4902-33113 Village Manager Contract Labor Removed funds for contract labor. $3,000 $0
A4902-11230 Village Manager Certification Pay Certification pay eliminated; already budgeted in salary. $2,000 $0
A4902-33491 Village Manager Contractual Services Reduced the budget. $900 $200
A4902-34010 Village Manager Travel Afl travel removed with the exception of the following: $5,150 $550
PBCCMA monthly meetings, PBCLC monthly meetings,
Village NPB Mileage and miscellaneous computer
training.
A4902-34630 Village Manager R&M Furniture & Office Increase $300 for outside computer repair. $200 $500
Equipment
A4902-34710 Village Manager Printing & Binding Reduced the budget. $500 $250
A4902-34811 Village Manager Employee Relations Eliminate this line item. $3,000 $0
A4902-34910 Village Manager Advertising Reduced the budget. $500 $100
A4902-35110 Village Manager Office Supplies Reduced the budget. $1,200 f~a~e05 of 7
A4902-35111 Village Manager Computer Supplies Reduced the budget. $4,000 $3,000
A4902-35215 Village Manager Furniture & Fixture Supplies Reduced the budget. $250 $50
A4902-35410 Village Manager Books, Publications &
Subscriptions The funding for this line item is approved as follows: Fair
Labor standards monthly updates $300, various computer
publications $300, miscellaneous publications $200. $4,800 $800
A4902-35420 Village Manager Membership & Dues Removed PBC info systems membership. $3,615
$3,540
A4902-35430 Village Manager Conferences & Seminars All conferences removed with the exception of FCCMA
Annual conference. $2,660 $750
A4902-35440 Village Manager Training & Education All training and education removed with the exception of
PBCCMA monthly meeting and miscellaneous computer
training. $3,525 $1,150
A5003-11400 Finance Overtime (with fringe
benefits) Budget reduced by $6,003 including fringe benefits.
A5003-33491 Finance Contractual Services Reduce microfilming. $13,000
$11,000
A5003-34010 Finance Travel Eliminate AICPA conference and local meetings travel and
trips reduced. $5,060
$3,660
A5003-34811 Finance Employee Relations Eliminate the line item. $1,000
$0
A5003-35420 Finance Membership & Dues Eliminate miscellaneous organizations $650
$500
A5003-35430 Finance Conferences & Seminars Eliminate AICPA conference.
$1,600
$1,300
Finance Uniforms & Shoes Remove amount for employee shirts. $500 $p
A5003-66415 Finance Computer Hardware &
Software Eliminate server. $3,000
$0
A5003-66430 Finance Furniture & Fixtures Reduced the budget.
$1,000
$50
Page 6 of 7
Village Attorney Labor Services Reduced the budget. $15,000 $12,000
Page 7 of 7