09-17-2003 VC SPWS-MMINUTES OF THE SPECIAL WORKSHOP
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD WEDNESDAY, SEPTEMBER 17, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward M. Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Norris called the workshop to order at 8:05 p.m. All members of Council were
present. All members of staff were present.
CREDIT CARD POLICY
Discussion was held concerning establishing a credit card policy for Village
Departments. The consensus of Council was to prohibit the use of Village credit cards by
Village employees, so no policy was established. Any budgeted expense paid for by
Village employees with their own credit cards are reimbursed within the week that a copy
of the bill is submitted. No further action on this issue will betaken. The Council will
discuss centralized purchasing during a future agenda.
COMP TIME POLICY
The Council discussed a proposed change to Section 8-Overtime of the Village Personnel
Rules and Regulations. The Council agreed that Section 8.01 shall read: Overtime shall
be authorized by the Manager or Department Heads. Section 2 also will state "prior
approval of the Department Head or Village Manager.
Regarding Section 8.03, SALARIED EMPLOYEES, the Council agreed by consensus to
amend the policy to eliminate comp time for salaried employees. Comp time already
earned and approved prior to the policy amendment will be honored. Acting Village
Manager Doug Smith will bring back further information on how exempt employees are
treated regarding hours worked.
Section 8.04, COMPENSATORY TIME for hourly employees, will be changed to 60
hours to match what is allowed by the PBA contract.
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Minutes of Special Workshop
Held Wednesday, September 17, 2003
• Section 8.05 SALARIED EMPLOYEES PAID LEAVE, was deleted. This item will be
placed on the Regular agenda of October 9, 2003.
CELL PHONE POLICY
The Council discussed establishing a policy for the use of Village cell phones by Village
employees. Staff was directed to bring back a complete list of phones we have now.
The Council agreed that if cell are to be used, staff must present a list of employees who
need cell phones and the reasons they need the phones. The Council agreed further that if
phones are allowed, they should all be under the same plan with the same company, and
the plan shall be one of minimum minutes costing no more than $50 or $60, with the
Village paying the base price for the plan only. Employees shall pay for any minutes
over those included in the base plan, regardless of whether they are personal calls or
business calls. This item will be brought back to the Workshop agenda of October 9,
2003.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:41 p.m.
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K thleen F. Kelly, CMC, Village Clerk
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