10-23-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
. OF THE VILLAGE COUNCILOF NORTH PALM BEACH
HELD OCTOBER 23, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
Mayor Norris called the meeting to order at 8:55 p.m. All members of Council were present.
All members of staff were present.
COUNCIL COMMENTS
Vice Mayor O'Meilia announced that the County Commissioners will be addressing the issue of
Fire/Rescue Level of Service on Tuesday, October 28, 2003 at 2 p.m., and urged all interested
parties to attend.
GENERAL EMPLOYEES PENSION PLAN -CHANGE OF BENEFIT
Discussion was held concerning a change in benefits to raise the multiplier from 2.25% to
2.50%, with 2% voluntary contribution from employees. Additionally, the change of benefit
would include the option of allowing an employee's beneficiary to choose the pension payout,
should the employee die while still actively employed. Staff was directed to look into the option
of making this benefit retroactive to help out two employees who passed away last year. Further,
staff was directed to get an answer from Actuary Steve Palmquist about why there should be a
cost involved in changing the death benefit, since an employee is already able to choose the
pension payout option. This item will be placed on the Regular Agenda of November 13, 2003.
CONTRACT RENEWAL -LABOR ATTORNEY
Discussion was held concerning renewing the contract between the Village of North Palm Beach
and James Cherof for special legal services. Staff was directed to insert the standard language
requiring liability insurance. Staff will also clarify by next meeting what the charges for
paralegal would cover. This item was forwarded to the Workshop Agenda of November 13,
2003.
JOB DESCRIPTIONS
• Discussion took place concerning the job descriptions for Lieutenants and EMS Manager in the
Department of Public Safety. Under "Minimum Qualifications" on Page 2 of each job
description, the language "Florida law enforcement certification required" will be inserted
Minutes of Workshop Session
Held Thursday, October 23, 2003
• preceding the last sentence (maintaining a valid Florida class "D" driver's license). This will be
placed on the Regular Session agenda of November 13, 2003.
CONTRACT -BILL BEEBE. ARCHITECT - OSBORNE PARK
The Council discussed authorizing Mayor and Village Clerk to enter into a contract with Bill
Beebe, Architect, to prepare plans and perform construction site supervision for the Osborne
Park recreation building in the amount of $11,500. This was forwarded to the Regular Session
agenda of November 13, 2003.
LANDSCAPE MAINTENANCE BID
Discussion was held concerning awarding the bid to Generation Green for landscape
maintenance at the North Palm Beach Country Club along U. S. Highway 1 and clubhouse
grounds. This will be placed on the Regular Session agenda of November 13, 2003.
CONTRACT RENEWAL -PRINTING SERVICES
Discussion was held concerning renewal of contract between the Village of North Palm Beach
and William Bell for printing services for the Village Newsletter. Staff will bring back
clarification of the hours worked per month and the minimum hours required.
SAFETY PATROL TRIP -DONATION
Discussion took place concerning a request from the North Palm Beach Elementary School for a
donation for the safety patrol trip to Washington, D. C. Due to budget constraints this year, the
Council took no action on this item.
GOLF BALL RETRIEVAL SERVICES -CONTRACT
Discussion was held concerning a contract with East Coast Ball Company for golf ball retrieval
at the North Palm Beach Country club golf course. This was forwarded to the Regular Session
agenda of November 13, 2003.
EVALUATION POLICY -POOL MANAGER AND TENNIS PROFESSIONAL
Discussion was held concerning establishing a policy for annual evaluations of the Pool Manager
and Tennis Professional at the North Palm Beach Country Club. The Council directed that
language be inserted in the policy which will provide input from the Country Club Advisory
Board.
CELL PHONE POLICY
• Continued discussion was held concerning a proposed cell phone policy. C.2 of the policy is to
remain; C.3 was deleted; the maximum amount of $60.00 (all-inclusive) is to be inserted in D.2.
Any amount over the $60.00 will be paid by the employee. Various methods of determining who
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Minutes of Workshop Session
Held Thursday, October 23, 2003
• should use a cell phone was discussed. This item will return to the next workshop on November
13, 2003 with the corrections, additions and/or deletions made.
INSTALLATION AND MAINTENANCE OF T-1 LINE
Discussion took place concerning the installation of the T-1 line and the hiring of a consultant to
review the computer and telephone systems. The Council directed that copies of the mandated
federal and state security policies associated with the T-1 line be submitted by the next meeting,
as well as an explanation in layman's terms of everything connected with the T-1 line, its
unauthorized installation, and the current status of the line and who is connected to it. Further,
staff was instructed to show the Council what action is being taken to correct the violations to the
purchasing policy in that Department and how to prevent it in the future. Similarly, an analysis of
the current telephone system is to be submitted for the next meeting. The required information
can be brought back by memo. Pending those explanations, determination will then be made if
an outside consultant is necessary to study the Village's computer system. This item will be
brought back to the next workshop on November 13, 2003. Additionally, by consensus the
Council reiterated that the Finance Director is authorized to take care of the bills incurred so far
in the amount of $14,727.13 by paying $10,000 from the bank loan and the remainder from last
year's Public Safety budget.
By consensus, the Council agreed to send a letter under the Mayor's signature to the County
Commissioners stating its position on the issue of EMS/Fire Rescue Level of Service prior to the
County's meeting on Monday.
ADJOLIRNMENT
Having reached the 11 p.m. curfew, the meeting adjourned.
CJ
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