Loading...
11-20-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION • OF THE VILLAGE COUNCIL OF NORTH PALM BEACH HELD ON THURSDAY, NOVEMBER 13, 2003 RECONVENED NOVEMBER 20, 2003 Present: David B. Norris, Mayor Charles R. O'Meilia, Vice Mayor Joseph A. Tringali, President Pro Tem Dr. Edward Eissey, Councilman Don Noel, Councilman Doug Smith, Acting Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, Village Clerk CALL TO ORDER Mayor Norris reconvened the Workshop of November 13, 2003 at 7:00 p.m. All members of Council were present. All members of staff were present. COUNCIL COMMENTS Brief discussion was held concerning an issue discussed at the last meeting regarding going out to bid for a registered land surveyor as well as a Village Engineer. Clarification was made by Village Attorney George Baldwin that although he has opined in the past that a bid would be in order if the Village needs a Surveyor, a separate bid is not required if the firm that is awarded the bid for Engineering Services has a Certified Land Surveyor on staff, or if they subcontract with a surveyor, as has been done in the past. It was pointed out that the Village Code only requires review by the Village Engineer. It was agreed that bids will be requested for Engineering Services only at this time. The need for a Certified Land Surveyor can be ascertained on a case- by-case basis, or if the Village takes on bigger projects in the future. INSTALLATION AND MAINTENANCE OF T-1 LINE Continued discussion was held concerning the installation of the T-1 line and hiring of a consultant to review the Village computer and telephone systems. Village Manager Dennis Redmond reported to the Council that there are actually two T-1 lines already installed, neither of which are operational. His recommendation is that one is necessary for immediate access to information via Suncom and the Sophia Two network. In Mr. Redmond's opinion, the second T-1 line is not justified, nor affordable, at this time. Mr. Redmond reports that there are conflicting opinions from the I.S. Specialists on this matter. Captain Wiborg of the Public Safety Department told the Council that if they are limited to just one T-1 line, anyone on the old network would lose access to the Internet unless further money is • spent to provide for it. Because all information requested by Council was not received, which included a time line of how this happened, a copy of the specific state or federal law which requires the Village to have Minutes of 11/13/03 Workshop Session Reconvened Thursday, November 20, 2003 • a T-1 line, as well as an explanation of how or why the purchasing policies were adhered to or not adhered to, this item will return to the next Workshop of December 11, 2003. Village Manager Dennis Redmond told the Council that he would ask that they authorize the use of one T-1 line and mandate that staff and I. T. personnel come forward with an agreed upon complete recommendation. Request was also made that one of the Village's I.S. specialists explain the situation to the Council instead of the Captain. This issue is to be brought back to the next Workshop, "in a direct, concise, to-the-point" format, as well as alternatives on how to solve this. Additionally, the purchasing rules and regulations are to be included in the discussion so that this doesn't happen again in the future. Assistant Village Manager Doug Smith told the Council that he would be distributing a memo prepared by Scott White regarding the telephone system, which operates with trunk lines coming on another T-1 line, which is totally separate from the two T-1 lines that are currently being discussed. This will be discussed in conjunction with the T-1 lines. VILLAGE CLERK'S SALARY Discussion was held concerning an analysis of the Village Clerk's salary. Assistant Village Manager Doug Smith was asked to bring back the fiscal impact of the potential pay adjustment using the HRMP study adjustment criteria that was used for all other Village employees, as well as checking with several other cities, such as Greenacres, Lantana, Palm Springs and Tequesta. This item was forwarded to the Regular Session of December 11, 2003. PAY ADJUSTMENT - I. T. COORDINATOR Discussion was held concerning determination of salary for 1. T. Coordinator for the Public Safety Department. This item was forwarded to the Regular Session agenda of December 11, 2003 at the Village Manager's recommended salary of $49,000, with no retroactive pay. BID AWARD -HYDRAULIC EXTRICATION EQUIPMENT Discussion took place concerning accepting the bid of Team Equipment, Inc., New Port Richey, Florida, in the amount of $41,790.53 to be paid from the bank loan, when approved. This was forwarded to the Regular Session agenda of December 11, 2003, as recommended. BANK PROPOSALS -EQUIPMENT PURCHASE AND RE-ROOFING Discussion took place concerning loan proposals from various banks for the purpose of funding • the purchase of hydraulic extrication equipment, EMS vehicle, ambulance and the re-roofing of the vehicle maintenance building in the amount of $230,000 fora 5-year term. The proposal from Wachovia Bank will be placed on the Regular Session agenda of December 11, 2003 for approval. 2 Minutes of 11/13/03 Workshop Session Reconvened Thursday, November 20, 2003 • ADELPHIA CABLE COMPANY The Council discussed the rate increase by Adelphia Cable Company, as well as a request for a bulk rate for the Village. Staff was instructed to get a response from the new representative at Adelphia regarding the request for a bulk rate. Further, a letter to Adelphia Cable is to be sent under the Mayor's signature objecting to the recent rate increase. VILLAGE NEWSLETTER ADVERTISING Discussion was held concerning allowing Village businesses to advertise in the Village Newsletter. The Council agreed by consensus that this will not be feasible, and no action was taken at this time. EVALUATION POLICY - POOL MANAGER. TENNIS PROFESSIONAL AND RESTAURANT LESSEE Discussion was held concerning a proposed draft evaluation policy for evaluation of the Pool Manager, Tennis Professional and Restaurant Lessee at the North Palm Beach Country Club. The Council agreed that the evaluations shall be conducted in February. A resolution will be prepared for the next Regular Session agenda on December 11, 2003, and will also be placed in the policy book. SPONSORSHIP OF "PALM BEACH COUNTY DAY" -TALLAHASSEE Discussion was held concerning Village sponsorship of "Palm Beach County Day" in Tallahassee. No action was taken on this item for the current budget year. Consideration will be given to the Village Manager attending the event in Tallahassee next year. SOLE SOURCE PURCHASE - SCBA EQUIPMENT Discussion took place concerning a sole source purchase in the amount of $10,099 from A5812- 66490 (Machinery and Equipment) for the purchase of Survivair SCBA cylinders and a Rapid Intervention Team Kit from Porche Fire Equipment. This was forwarded to the Regular Session agenda of December 11, 2003. GOALS AND OBJECTIVES -STATUS REPORT The Council directed that the Goals and Objectives be updated for a Special Workshop to be scheduled in January. Additionally, budgeting for capital projects will also be discussed at that time. VILLAGE MANAGER'S REPORT • Assistant Village Manager Doug Smith told the Council that the Village had committed to sponsoring the annual Boat Parade to be held on December 6, 2003. The cost of sponsorship is 3 Minutes of 11/13/03 Workshop Session Reconvened Thursday, November 20, 2003 • $1,500, and had not been paid in the past budget, nor had it been encumbered for payment after 10/1/03. The Council directed that staff find the money in Special Events, since it had already been committed. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:40 p. m. O ~//~ { thleen F. Kelly, CMC, Village Clerk ~ •