04-08-2004 VC REG-M• ~ MINUTES OF THE REGULAR SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, APRIL 8, 2004
Present: Donald G. Noel, Mayor
Dr. Edward M. Eissey, Vice Mayor
Charles R. O'Meilia, President Pro Tem
David B. Norris, Councilman
Robert F. Rennebaum, Councilman
Dennis D. Redmond, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Noel called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
President Pro Tem O'Meilia gave the invocation, and Vice Mayor Eissey led the public in the Pledge of
Allegiance to the Flag.
APPROVAL OF MINUTES
The following Minutes were approved as written:
Minutes of Regular Session held 3/25/04
REPORT OF THE MAYOR
Mayor Noel proclaimed April 8, 2004 to be Earlana Larkins Day in the Village of North Palm Beach,
and recognized Miss Larkins as one of McDonald's choices for All-American basketball player. Ms.
Larkins attends the Benjamin School in North Palm Beach.
STATEMENTS FROM THE PUBLIC
Manny Grinn, 536 Greenway Drive, asked the Council why there is a $100,000 discrepancy between
Public Services' memo of April 1 regarding the cost of renovating the Village Hall and the Finance
Department's accounting of the renovation. Staff was directed to reconcile this as soon as possible.
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Minutes of Regular Session
Held Thursday, April 8, 2004
• Lucia Trau ott of Golfview Drive reviewed a list of uestions osed in the ast and asked the Council
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when she was going to get the answers. Village Manager Dennis Redmond told the Council he will
respond to Mrs. Traugott's questions as soon as possible.
CONSENT AGENDA APPROVED
Item 7.i. of the Consent Agenda was removed and placed under 14.b. of the Regular Agenda. Vice
Mayor Eissey moved to approve the Consent Agenda as amended. President Pro Tem O'Meilia
seconded the motion, and all present voted aye. The following items were approved:
a. Received for file the Minutes of the Code Enforcement Board meeting held 3/1/04
b. Received for file the Minutes of the Country Club Advisory Board meeting held 3/1/04
c. Received for file the Minutes of the Library Advisory Board meeting held 3/23/04
d. Received for file the recommendation of the Country Club Advisory Board (Minutes of
3/1/04) that Council "approve reimbursement of lost revenues at the Country Club
driving range due to closure for the Heritage Day Festival in the amount of $2,500 based
on lost revenue of $1,000/day"
Received for file the recommendation of the Country Club Advisory Board (Minutes of
3/1/04) that Council "approve sending out RFP's for the reconstruction of the golf course,
including design fees, as outlined by John Morsut"
f. Adopted Resolution 26-2004 authorizing the Mayor and Village Clerk to enter into a
contract with Arcadis to conduct an irrigation study for the North Palm Beach Golf
Course
g. Approved extension of fencing at interim dog park in Anchorage Park for $750; and
installation of a water supply for pets at same location for an estimated cost of $350
h. Declared vacancy on the Library Advisory Board for position held by Roberta Weber,
and directed staff to include the vacancy for application with other annual appointments
It was noted that in the Country Club Administrative Board minutes of 3/1/04, Bob Below was listed as
absent, but then shown as the motion maker during the meeting. Country Club Administrator Dave
Talley will have the Minutes corrected.
REPORTS OF SPECIAL COMMITTEES AND RECOMMENDATIONS OF ADVISORY BOARDS
President Pro Tem O'Meilia reported on the Fire Rescue Level of Service issue, saying that the Palm
• Beach County Commission did adopt a Level of Service with athree-year period in which cities can
voluntarily initiate that level of service. The County also adopted a resolution at its March 30th meeting
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Minutes of Regular Session
Held Thursday, April 8, 2004
• which the League of Cities has not reviewed or approved. The League of Cities is asking that all cities
comment on the resolution passed by the County and get the comments back to the League by May 15`h
Chief Armstrong stated that if the Village were to implement the level of service to its fullest, it would
cost $1,250,000 per year. If partnered with Palm Beach Gardens and had 5 people per shift, the estimate
is in the $600,000. Chief Armstrong reported that the subcommittee on which he sits has been charged
with coming up with a timeline and an action plan for implementing the standard as outlined in the
County's resolution. Further, every municipality is being asked to do aself-evaluation by January 2005
to show where each city stands in meeting the new standard. The evaluations are expected to be on file
with the County Commission by June 2005, with final date of compliance by January 2007. Further
discussion on this matter will take place during the workshop of Apri122, 2004.
VILLAGE MANAGER' S REPORT
Village Manager Dennis Redmond reported on the popularity of the new dog park. He asked approval
from the Council to accept the donations that residents are volunteering to make for the upkeep of the
dog park. He recommended that a special account in the General Fund be set up for donations with a
quarterly report to Bill Wadsworth.
Vice Mayor Eissey moved to approve the special account for dog park donations. Councilman
Rennebaum seconded the motion, and all present voted aye.
Discussion was held concerning the upcoming vacancy in the Finance Department. Mr. Redmond asked
approval to spend the funds in this fiscal year to train a person for that vacancy. Mr.
- training can be accomplish in less than three months, but not to exceed three months.
placed on the next workshop.
Redmond feels the
This item will be
Mr. Redmond reported to the Village Council that less than 70% of Village residents are using cable
services now, and therefore he would not be making a recommendation to move forward with any plans
for the Village to going into the cable TV business.
Councilman Norris agreed to make contact with the Grau & Co. regarding the status of the internal audit
after staff provides them with the requested records. Assistant Village Manager Doug Smith was
directed to notify Councilman Norris when he submits all the records required by the auditor.
Assistant Village Manager Doug Smith was directed to bring back a status report on the updating of the
Personnel Rules and Regulations, as well as the job descriptions.
BILL 1128 -BUDGET AMENDMENT -SALARY ADJUSTMENTS AND RAISES -GENERAL
FUND -ENACTED AS ORD. 04-2004
Councilman Norris moved that Bill 1128 entitled:
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE
• NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO
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Minutes of Regular Session
Held Thursday, April 8, 2004
• APPROPRIATE FUNDS 1N THE AMOUNT OF $1,097,687 FOR SALARY ADJUSTMENTS AND
RAISES
Be placed on second reading and read by title alone. Vice Mayor Eissey seconded the motion, and all
present voted aye.
President Pro Tem O'Meilia moved that Bill 1128 be enacted as Ordinance 04-2004. Councilman
Norris seconded the motion, and all present voted aye.
BILL 1129 -BUDGET AMENDMENT -EMS GRANT -ENACTED AS ORD. OS-2004
Vice Mayor Eissey moved that Bill 1129 entitled:
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE
NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO
APPROPRIATE FUNDS 1N THE AMOUNT OF $ 18,735.00 TO PURCHASE CERTAIN
EQUIPMENT FOR EMS, FUNDED BY PALM BEACH COUNTY EMS GRANT
Be placed on second reading and read by title alone. Councilman Norris seconded the motion, and all
present voted aye.
Vice Mayor Eissey moved that Bill 1129 be enacted as Ordinance OS-2004. Councilman Norris
seconded the motion, and all present voted aye.
BILL 1130 -ESTABLISHING AUDIT COMMITTEE -ENACTED AS ORD. 06-2004
President Pro Tem O'Meilia moved that Bill 1130 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, CREATING AN AUDIT COMMITTEE; PROVIDING FOR ITS COMPOSITION,
TERMS AND VACANCIES; PROVIDING FOR ORGANIZATION; SETTING FORTH THE
DUTIES AND RESPONSIBILITIES OF THE BOARD; PROVIDING FOR REMOVAL; PROVIDING
FOR ACCESS TO RECORDS AND ADMINISTRATIVE SERVICES; PROVIDING FOR
SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF
ORDINANCES 1N CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIVE DATE
Be placed on second reading and read by title alone. Councilman Norris seconded the motion, and all
present voted aye.
President Pro Tem O'Meilia moved that Bill 1130 be enacted as Ordinance 06-2004. Councilman
Norris seconded the motion, and all present voted aye.
BILL 1131 -LOCAL LAW ENFORCEMENT BLOCK GRANT -PLACED ON FIRST READING
• Councilman Norris moved that Bill 1131 entitled:
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Minutes of Regular Session
Held Thursday, April 8, 2004
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH FLORID AMENDING THE
A,
NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO
APPROPRIATE FUNDS IN THE AMOUNT OF $11,118.00 TO VARIOUS ACCOUNTS, $10,000
WILL BE FUNDED BY LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM
Be placed on first reading and read by title alone. Councilman Rennebaum seconded the motion, and all
present voted aye.
BILL 1132 -BUDGET AMENDMENT FOR EMPLOYEE SUGGESTION PROGRAM -PLACED
ON FIRST READING
Vice Mayor Eissey moved that Bill 1132 entitled:
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE
NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO
APPROPRIATE FUNDS IN THE AMOUNT OF $1,300 FOR EMPLOYEES SUGGESTION
PROGRAM
Be placed on first reading and read by title alone. Councilman Norris seconded the motion. The motion
passed 3-2, with Vice Mayor Eissey, Councilman Rennebaum and Mayor Noel voting aye, and
Councilman Norris and President Pro Tem O'Meilia voting nay.
RESOLUTION 27-2004 ADOPTED - FDOT EASEMENT FOR MAST ARM
Vice Mayor Eissey moved that Resolution 27-2004 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AND DELIVER
A PERPETUAL EASEMENT TO STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
(DOT), WHICH EASEMENT IS ATTACHED AS EXHIBIT "A" AND IS FOR THE PURPOSE OF
GRANTING TO DOT THE RIGHT TO CONSTRUCT AND MAINTAIN A MAST ARM AND
CONTROL BOX ON THE LAND DESCRIBED IN SAID EASEMENT; AND, PROVIDING FOR AN
EFFECTIVE DATE
Be adopted. President Pro Tem O'Meilia seconded the motion, and all present voted aye.
Staff was directed to contact the DOT and request additional palm trees in the median on U. S. 1.
HERITAGE DAY REIMBURSEMENT DENIED -DRIVING RANGE
Councilman Norris moved to approve the request for reimbursement of $2,500 to the driving range at
the North Palm Beach Country Club for its closing during the Heritage Day Festival weekend. Vice
• Mayor Eissey seconded the motion. After discussion, the motion failed 0-5.
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Minutes of Regular Session
Held Thursday, April 8, 2004
LAKESIDE PARK PICNIC FOR VOLUNTEERS APPROVED
Vice Mayor Eissey moved to approve a picnic at Lakeside Park for village volunteers and their children
for an approximate cost of $1,000. Councilman Norris seconded the motion.
During discussion, staff was directed to rent port-O-lets for the event, which would add another $300 to
the cost. Councilman Norris reported that there has been an offer for a sponsor.
Thereafter, the motion passed 4-1, with Vice Mayor Eissey, Councilman Norris, Councilman
Rennebaum and Mayor Noel voting aye, and President Pro Tem O'Meilia voting nay.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:00 p.m.
Kathleen F. Kelly, CMC, Village
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