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05-13-2004 VC REG-MMINUTES OF THE REGULAR SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, MAY 13, 2004 • Present: Donald G. Noel, Mayor Dr. Edward M. Eissey, Vice Mayor Charles R. O'Meilia, President Pro Tem David B. Norris, Councilman Robert F. Rennebaum, Councilman Dennis D. Redmond, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, CMC, Village Clerk ROLL CALL • a. b Mayor Noel called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman Norris gave the invocation, and President Pro Tem O'Meilia led the public in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES The following Minutes were approved: Minutes of Regular Session held 4/22/04 The Minutes of Special Session held 4/22/04 were approved with a correction to the Roll Call which should have read that Councilman Rennebaum and Village Manager Dennis Redmond arrived at 6:47 p.m. REPORT OF THE MAYOR Mayor Noel proclaimed the week of May 13, 2004 National Police Week in the Village. Captain George Warren of the North Palm Beach Public Safety Department was present to accept the proclamation. Mayor Noel acknowledged Finance Director Shaukat Khan for his Certificate of Recognition for Early Implementation of GASB 34. CONSENT AGENDA Item 7.e. was removed from the Consent Agenda and became 14.a. of the Regular Agenda. Thereafter, Vice Mayor Eissey moved to approve the Consent Agenda, as amended. President Pro Tem O'Meilia seconded the motion, and all present voted aye. The following items were approved: c. Received for file the Minutes of the Country Club Advisory Board meeting held 4/5/04 Received for file the Minutes of the Code Enforcement Board meeting held 4/5/04 Received for file the Minutes of the Recreation Advisory Board meeting held 4/13/04 Minutes of Regular Session Held Thursday, May 13, 2004 d. Adopted Resolution 29-2004 approving final plat of Northlake Promenade Shoppes e. Adopted Resolution 30-2004 authorizing the Mayor and Village Clerk to enter into a continuing contract with SFRN, Inc. for the purpose of securing professional engineering consultant services for the Village REPORTS OF SPECIAL COMMITTEES AND ADVISORY BOARDS It was reported that a charter amendment being proposed for the November vote concerning annexation which says that any area that is in the county is subject to the County determining what city or what agency can annex that area. This could have a significant impact on the Village. Staff was asked to track that very closely, as will the League of Cities. Additionally, it was noted that, although the Village responded with its objections to the resolution which was recently passed by the County regarding fire/rescue level of service, the League further requests comments from the Village on the resolution itself. President Pro Tem O'Meilia reported that 13 cities had responded on this issue, and the majority of the respondents indicated that they would "tweak" the resolution. This item will be placed on the Regular Session agenda of May 27, 2004. Village Manager Dennis Redmond reported on his meeting with the Palm Beach County Fire Chief, wherein three options were made available to the Village: 1) be a stand-alone department, which would require the hiring of approximately 22 additional people, staffing 11 people on a 24-hour shift 7 days per week. This would require actually 14-15 people per shift, to cover vacancies. Volunteers would not be allowed as initial responders. 2) A partnering with Palm Beach Gardens and Palm Beach County as an entity, and that would require a minimum staffing of 5 per shift, 24/7. Palm Beach Gardens or Palm Beach County would be responding with us, and we would also be responding to calls with them. This would require a common dispatch, which would prevent us from functioning as a Public Safety Department, as police and fire would be dispatched from 2 separate locations. 3) We could partner with Riviera Beach, which means our only bordering point would be on Singer Island. In order to do that, our units would have to pass through the Town of Lake Park, so the response time would become unacceptable. Mr. Redmond further reported that North Palm Beach has athird-class fire rating, while some cities in the county have a 9t~' class fire rating. This allows North Palm Beach residents to buy insurance 40% cheaper than some other cities. VILLAGE MANAGER' S REPORT Assistant Village Manager Doug Smith updated the Council on the issue of Seacoast Utility Authority providing service to the Scripps project. A certain portion of the property will be serviced by Seacoast, but the Mecca parcel is in contention. Seacoast stands to lose $54 million dollars in revenue over a 20- year period if they do not provide service to the Mecca parcel. A compromise was offered to the County • whereby the County would provide wholesale service to Seacoast, and Seacoast would resell in that parcel. The County has rejected this proposal. A resolution supporting Seacoast's provision of service to the Scripps project will be placed on the Regular Session agenda of May 27, 2004. Mr. Smith will research the question of whether the bond issue will be affected in this matter. 2 Minutes of Regular Session Held Thursday, May 13, 2004 • Financial reporting procedures for outside groups that utilize Village facilities will be discussed on the next Workshop agenda on May 27, 2004. Brief discussion took place concerning the Manatee Program which was funded several years ago, and which is being revamped. The merging of the Manatee Board with a Marine and Waterways Board will be discussed at the Workshop Session on May 27, 2004. BILL 1131 ENACTED AS ORD. 07-2004 -AMENDING BUDGET FOR LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM President Pro Tem O'Meilia moved that Bill 1131 entitled: AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO APPROPRIATE FUNDS IN THE AMOUNT OF $11,118.00 TO VARIOUS ACCOUNTS, $10,000 WILL BE FUNDED BY LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM be placed on second reading and read by title alone. Councilman Norris seconded the motion, and all present voted aye. President Pro Tem O'Meilia moved to enact Bill 1131 as Ordinance 07-2004. Councilman Norris seconded the motion, and all present voted aye. BILL 1132 ENACTED AS ORD. 08-2004 -AMENDING BUDGET FOR THE EMPLOYEES SUGGESTION PROGRAM Vice Mayor Eissey moved that Bill 1132 entitled: AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO APPROPRIATE FUNDS IN THE AMOUNT OF $1,300 FOR EMPLOYEES SUGGESTION PROGRAM Be placed on second reading and read by title alone. President Pro Tem O'Meilia seconded the motion, and all present voted aye. President Pro Tem O'Meilia moved to enacted Bill 1132 as Ordinance 08-2004. Councilman Rennebaum seconded the motion, and all present voted aye. BILL 1133 -BUDGET AMENDMENT FOR RADIO CONSOLES -PUBLIC SAFETY DEPT. -PLACED ON FIRST READING Councilman Rennebaum moved that Bill 1133 entitled: • AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, Florida, AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO APPROPRIATE FUNDS IN THE AMOUNT OF $40,000 TO PURCHASE NEW RADIO CONSOLES FOR DISPATCH IN Minutes of Regular Session Held Thursday, May 13, 2004 • PUBLIC SAFETY DEPARTMENT; FUNDS WILL BE REIMBURSED BY PBC UNDER 911 INTERLOCAL AGREEMENT Be placed on first reading and read by title alone. Vice Mayor Eissey seconded the motion, and all present voted aye. BILL 1138 -BUDGET AMENDMENT -APPROPRIATING FUNDS FOR VOLUNTEER FIRE DEPT. APPRECIATION DINNER - PLACD ON FIRST READING Councilman Norris moved that Bill 1138 entitled: AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO APPROPRIATE FUNDS IN THE AMOUNT OF $ 1,300 FOR VOLUNTEER APPRECIATION DINNER Be placed on first reading and read by title alone. Vice Mayor Eissey seconded the motion. During discussion, staff was directed to look for another source from which to take the funds. Thereafter, the motion passed 5-0. BILL 1139 -BUDGET AMENDMENT -APPROPRIATING $15.000 FOR CONCEPTUAL DESIGN STUDY - NPBCC GOLF COURSE -PLACED ON FIRST READING President Pro Tem O'Meilia moved that Bill 1139 entitled: AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE NORTH PALM BEACH COUNTRY CLUB FUND BUDGET FOR THE FISCAL YEAR 2003-2004 TO APPROPRIATE FUNDS IN THE AMOUNT OF $15,000 FOR PROFESSIONAL SERVICES FOR THE CONCEPTUAL DESIGN STUDY Be placed on first reading and read by title alone. Councilman Norris seconded the motion. During discussion, staff was asked to look at other account from which to take the funding, such as the Country Club Contingency or possibly the Capital Improvement account, instead of taking from so many operating accounts. Further, staff was asked to provide a copy of the final Scope of Services to the Council. Thereafter, the motion passed 5-0. RESOLUTION 31-2004 ADOPTED - CREATING A 50TH ANNIVERSARY COMMITTEE President Pro Tem O'Meilia moved that Resolution 31-2004 entitled: • A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, CREATING A FIFTIETH ANNIVERSARY COMMITTEE; PROVIDING FOR ITS COMPOSITION AND ORGANIZATION; SETTING FORTH THE DUTIES OF THE 4 Minutes of Regular Session Held Thursday, May 13, 2004 • COMMITTEE; PROVIDING FOR DISSOLUTION OF THE COMMITTEE; AND, PROVIDING FOR AN EFFECTIVE DATE Be adopted. Vice Mayor Eissey seconded the motion. By consensus, the Council agreed that the committee shall be dissolved on December 31, 2006. Thereafter, the motion passed 5-0. RESOLUTION 32-2004 ADOPTED - EMI PROPOSAL FOR THIRD PARTY ADMINISTRATOR OF VILLAGE HEALTH PLANS Councilman Norris moved that Resolution 32-2004 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING THE PROPOSAL OF EMPLOYERS MUTUAL, INC., (EMI) TO PROVIDE THE VILLAGE WITH THIItD-PARTY ADMINISTRATIVE SERVICES FOR THE VII.,LAGE'S SELF-FUNDED MEDICAL, DENTAL AND FSA PLANS ESTABLISHED FOR VILLAGE EMPLOYEES, WHICH PROPOSAL IS ATTACHED TO THIS RESOLUTION AND ~ MADE PART HEREOF; AND, PROVIDING FOR AN EFFECTIVE DATE Be adopted. Councilman Rennebaum seconded the motion. During discussion, the Council agreed by consensus to approve the recommended "Dimension Plus" plan. A contract with EMI will be forthcoming. Thereafter, the motion passed 5-0. BUDGET TRANSFER APPROVED FOR TRAINEE POSITION IN FINANCE DEPT. Councilman Norris moved to approve a budget transfer in the amount of $5,120 from various accounts to fund one month of training for the position of Accounting Systems Manager in the Finance Department. Vice Mayor Eissey seconded the motion. The motion passed 4-1, with Councilman Norris, Councilman Rennebaum, Vice Mayor Eissey and Mayor Noel voting aye, and President Pro Tem O'Meilia voting nay. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:07 p.m. r."il n <. ~ ~~i/~ // • athleen F. Kelly, CMC Village Clerk