04-14-2005 VC REG-MMINUTES OF THE REGULAR SESSION
• VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
APRIL 14, 2005
Present: Dr. Edward M. Eissey, Mayor
David B. Norris, Vice Mayor
Robert F. Rennebaum, President Pro Tem
Charles R. O'Meilia, Councilman
Donald G. Noel, Councilman
Mark Bates, Village Manager
George W. Baldwin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Eissey called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman O'Meilia gave the invocation, and Mayor Eissey led the public in the Pledge of
Allegiance to the Flag.
APPROVAL OF MINUTES
The Minutes of the Regular Session held 3/24/05 and Minutes of the Special Session held
3/31/05 were approved.
BILL 1167 -BUDGET AMENDMENT -PROSPERITY FARMS ROAD PROJECT -
PLACED ON SECOND READING -ADOPTION FAILED
Mr. Bates noted that Palm Beach County executed an amendment to the Interlocal Agreement to
award an additional $130,000 to fully fund all costs of the project.
Village Attorney George Baldwin advised that Council should address the issue, and
recommended that he read the ordinance. Mr. Baldwin suggested that the Mayor call for a
motion to adopt, and if there is no motion and second, that ends it, or it could be addressed by a
motion and second, and then voted down.
President Pro Tem Rennebaum moved that Bill 1167 entitled
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING
• THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR
MINUTES OF REGULAR SESSION HELD APRIL 14, 2005
2004-2005 TO APPROPRIATE FUNDS IN THE AMOUNT OF $130,000.00 FOR DESIGN,
• PERMITTING, CONSTRUCTION AND MONITORING OF PROSPERITY FARMS ROAD
be placed on second reading and read by title alone. Vice Mayor Noms seconded the motion,
which passed 4 - 1, with Councilman Noel, President Pro Tem Rennebaum, Vice Mayor Norris,
and Mayor Eissey in favor, and Councilman O'Meilia opposed.
This item died, due to lack of a motion to enact.
RESOLUTION 31-2005 ADOPTED- PROSPERITY FARMS ROAD BEAUTIFICATION
PROJECT BID AWARD
Councilman Noel moved to take from the table a proposed resolution awarding a bid for
construction of roadway improvements for the Prosperity Farms Road Beautification Project.
Vice Mayor Noms seconded the motion, which passed unanimously.
Councilman Noel moved to adopt Resolution 31-2005 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ACCEPTING AND AWARDING THE BID OF FLORIDA BLACKTOP,
INC., IN THE AMOUNT OF $826,540.32 FOR CONSTRUCTION OF ROADWAY
IIVIPROVEMENTS FOR THE PROSPERITY FARMS ROAD BEAUTIFICATION PROJECT
FROM NORTHLAKE BOULEVARD TO BURNS ROAD; AUTHORIZING AND DIRECTING
THE MAYOR AND VILLAGE CLERK TO TAKE ALL STEPS NECESSARY TO ENTER
INTO AND EXECUTE AN AGREEMENT WITH FLORIDA BLACKTOP, INC., IN AN
AMOUNT-NOT TO EXCEED $826,540.32; AND, PROVIDING-FOR AN EFFECTIVE DATE
President Pro Tem Rennebaum seconded the motion.
Dennis Thomas of Miller, Legg & Associates was present to answer questions. Discussion took
place concerning the construction schedule, median islands, traffic studies, and contingency
funds for the project.
Councilman O'Meilia moved to delete medians A, D, and F from the contract. The motion died
for lack of a second.
Thereafter, the motion passed unanimously.
CONSTRUCTION MONITORING -PROSPERITY FARMS RD. BEAUTIFICATION PROJECT
Keith Jackson of SFRN, Inc., and Dennis Thomas of Miller, Legg & Associates were present to
discuss their respective proposals to provide construction monitoring services for the Prosperity
Farms Road Beautification Project.
Councilman O'Meilia moved to authorize and direct the Village Administration to engage
• Miller, Legg & Associates for construction monitoring of the Prosperity Farms Road
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MINUTES OF REGULAR SESSION HELD APRIL 14, 2005
Beautification project in an amount not to exceed $36,740.00. President Pro Tem Rennebaum
• seconded the motion and all present voted aye.
Councilman O'Meilia asked that it be made a matter of record that the Council has been informed
by staff and the engineer that construction monitoring fees are coming out of the grant award.
BILL 1168 -BUDGET AMENDMENT -GRANT AWARD FOR DRUG INTERDICTION -
PLACED ON FIRST READING
Councilman O'Meilia moved that Bill 1168 entitled:
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING
THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2004-
2005 TO APPROPRIATE FUNDS IN THE AMOUNT OF $4,996.00 TO PAY FOR DRUG
INTERDICTION OVERTIME, FUNDED BY THE FLORIDA DEPARTMENT OF LAW
ENFORCEMENT, LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM
be placed on first reading and read by title alone. Vice Mayor Norris seconded the motion,
which passed unanimously.
CONSENT AGENDA APPROVED
Items 6.D.a and 6.D.c. were removed from the Consent Agenda and placed under item 6.E.3. and
6.E.4 respectively. Thereafter, Vice Mayor Norris moved to accept the Consent Agenda as
amended. Councilman O'Meilia seconded the motion, and all present voted aye. The following
items were approved:
Resolution 32-2005 authorizing an agreement with D.S. Eakins Construction Corporation
for the repair and improvement of Village storm water lines at Anchorage Drive and
Privateer Road within the Village in an amount not to exceed $40,000.00 dollars; funding
to come from General Fund Account No. A7321-34684
Resolution 33-2005 appointing Robert DiGloria to the Police & Fire Pension Board
GOLF COURSE CONCEPTUAL MASTER PLAN DESIGN SERVICES -TABLED
Vice Mayor Norris moved to adopt a resolution entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ACCEPTING THE PROPOSAL OF NICKLAUS DESIGN, LLC,
ATTACHED AS EXHIBIT "A", WHICH PROPOSAL IS FOR THE PURPOSE OF THE
VILLAGE SECURING DESIGN SERVICES FOR A GOLF COURSE CONCEPTUAL
MASTER PLAN AT THE NORTH PALM BEACH COUNTRY CLUB; FUNDS TO BE
EXPENDED FROM ACCOUNT L8070-49910 (COUNTRY CLUB RESERVE-CONTINGENCY);
AND, PROVIDING FOR AN EFFECTIVE DATE
• Councilman Noel seconded the motion.
MINUTES OF REGULAR SESSION HELD APRIL 14, 2005
During discussion, Council consensus was to delete the master plan third concept listed in the
• proposal. Council consensus was that a contract document be prepared for Council approval, to
include the first two master plan concepts, as listed in the proposal, as well as a timeline, and
cost estimates for the project.
President Pro Tem Rennebaum moved to table this item to the next meeting. Vice Mayor Norris
seconded the motion, which passed unanimously.
RESOLUTION 34-2005 ADOPTED - APPROVING MOLE CRICKET PESTICIDE
PURCHASE FOR NORTH PALM BEACH COUNTRY CLUB GOLF COURSE
President Pro Tem Rennebaum moved to adopt Resolution 34-2005 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA,
APPROVING, AUTHORIZING, AND DIRECTING THE VILLAGE MANAGER TO
PURCHASE NECESSARY PESTICIDES FOR MOLE CRICKET INJECTION, IN THE
AMOUNT OF $13,640, FROM BAYER ENVIRONMENTAL SCIENCE, MONVALE, N.J.,
FUNDS TO BE EXPENDED FROM ACCOUNT L8045-34683 - R&M GOLF COURSE
Vice Mayor Noms seconded the motion, which passed unanimously.
RESOLUTION 35-2005 ADOPTED -ACCEPTING PROPOSAL OF SNER INSURANCE
CONSULTANTS FOR AUDIT OF MEDICAL CLAIMS PAYMENTS
Councilman Noel moved to_adopt Resolution 35-2005 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ACCEPTING THE PROPOSAL OF SNER INSURANCE
CONSULTANTS, ATTACHED AS EXHIBIT "A", TO AUDIT VILLAGE MEDICAL CLAIM
PAYMENTS FOR A TWELVE-MONTH PERIOD ENDING JANUARY 31, 2005;
AUTHORIZING AND DIRECTING THE VILLAGE MANAGER TO NEGOTIATE A
CLAIMS AUDIT AGREEMENT WITH SNER INSURANCE CONSULTANTS FOR
PRESENTATION TO AND APPROVAL BY THE VILLAGE COUNCIL; AND, PROVIDING
FOR AN EFFECTIVE DATE
Vice Mayor Noms seconded the motion. Councilman O'Meilia moved to amend the resolution
by specifying that the scope of services include 400 claims covering a 12 month period. Vice
Mayor Norris seconded the motion. During discussion it was noted that an agreement will be
brought back for Council approval. Councilman O'Meilia withdrew the motion. Thereafter, the
motion to adopt Resolution 35-2005 passed unanimously.
RESOLUTION 36-2005 ADOPTED -AUTHORIZING PURCHASE AND INSTALLATION
OF TIKI HUTS AT THE NORTH PALM BEACH COUNTRY CLUB POOL
• Councilman Noel moved to adopt Resolution 36-2005 entitled:
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MINUTES OF REGULAR SESSION HELD APRIL 14, 2005
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA,
APPROVING AND AUTHORIZING THE PURCHASE AND INSTALLATION OF TIKI
HUTS AT THE NORTH PALM BEACH COUNTRY CLUB POOL, IN THE AMOUNT OF
$22,400.00, FROM FLORIDA TIKI HUTS, CORAL SPRINGS, FL., FUNDS TO BE
EXPENDED FROM ACCOUNT A5540-49950 HURRICANE EXPENSES
The motion was seconded by President Pro Tem Rennebaum, and passed 4 - 1, with Councilman
Noel, President Fro Tem Rennebaum, Vice Mayor Norris, and Mayor Eissey voting aye, and
Councilman O'Meilia opposed.
MAYOR AND COUNCIL MATTERS/REPORTS
Councilman O'Meilia reported that the Board of Directors of the Palm Beach County League of
Cities requested that Council consider adoption of the "road reduction" resolution. Councilman
O'Meilia asked that this be placed on the next Workshop agenda. It was requested that reports by
the Country Club staffto the Country Club Advisory Board be copied to the Village Council also.
VILLAGE MANAGER MATTERSlREPORTS
Mr. Bates discussed the actuarial report on the Police & Fire Pension payroll, including an
increase from 15% to 20% and its impact to the budget.
Mr. Bates discussed possible enhancements and alterations to the health insurance coverage.
Mr. Bates advised that First Unitarian Church has requested to enter into a parking agreement
with the Village, concerning parking of Dept. of Public Services employee vehicles in the church
arkin lot. This issue will be brow t forward at an u comin meetin
P g ~ p g g•
REPORTS OF SPECIAL COMMITTEES AND ADVISORY BOARDS
Mayor Eissey left the meeting at 9:42 p.m. and returned at 9:43 p.m.
Vice Mayor Norris acknowledged receipt by the Council of the following Board minutes:
Minutes of Zoning Board of Adjustment meeting held 9/24/03
Minutes of Library Advisory Board meeting held 2/22/05
Minutes of Code Enforcement Board meeting held 3/7/05
Minutes of Recreation Advisory Board meeting held 3/8/05
Minutes of Country Club Advisory Board meeting held 3/14/05
Minutes of General Employees Pension Board meeting held 3/15/05
The Council directed that Board minutes be promptly submitted to the Council for its review.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:45 p.m.
Melissa Teal, CMC
Village Clerk
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