02-09-2006 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
• FEBRUARY 9, 2006
Present: Dr. Edward M. Eissey, Mayor
David B. Norris, Vice Mayor
Charles R. O'Meilia, Councilman
Robert F. Rennebaum, President Pro Tem
Donald G. Noel, Councilman
Mark Bates, Village Manager
George W. Baldwin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Eissey called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staffwere present.
INVOCATION AND PLEDGE OF ALLEGIANCE
.Mayor Eissey gave the invocation, and - Councilman Noel led the pubiie in the Pledge of
Allegiance to the Flag.
AWARDS AND RECOGNITION
On behalf of the Village Council, Mayor Eissey presented a plaque to Dr. Mark Mays, in
recognition of his service on the Recreation Advisory Board.
APPROVAL OF MINUTES
The following Minutes were approved:
Minutes of Regular Session held 1/26/06
RESOLUTION 2006-08 ADOPTED - FIRST AMENDMENT AND EXTENSION TO
CONTRACT FOR MARKETING AND PUBLIC RELATIONS CONSULTING SERVICES
President Pro Tem Rennebaum moved that Resolution 2006-08 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND VILLAGE CLERK TO ENTER
INTO A FIRST AMENDMENT AND EXTENSION TO CONTRACT FOR MARKETING
AND PUBLIC RELATIONS CONSULTING SERVICES WITH AMBIT, INC., D/B/A AMBIT
MARKETING COMMUNICATIONS, ACORPORATION, ATTACHED AS EXHIBIT "A",
WHICH CONTRACT PROVIDES TO THE VILLAGE PROFESSIONAL AND
CONSULTATION SERVICES TO ACHIEVE VILLAGE ANNEXATION GOALS; AND,
PROVIDING FOR AN EFFECTIVE DATE
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be adopted. Councilman Noel seconded the motion.
MINUTES OF REGULAR SESSION HELD FEBRUARY 9, 2006
• Stan Brown of Ambit, Inc. was present to review the contract. During discussion, Village
Manager Mark Bates clarified that annexation efforts include Marshall Morton Estates and St.
Paul of the Cross Church. Discussion ensued on Exhibit A, Scope of Services and Deliverables,
and it was confirmed that performance of specific tasks will be subject to Council authorization.
Discussion took place regarding monthly reports to the Council by Ambit. By consensus,
Council authorized Mr. Brown to proceed with the following tasks: State of the Village Report,
Question and Answer Brochure, Public Relations (monthly retainer x 7 months), and Planning,
attendance and presentation assistance.
Discussion took place concerning funding. Mr. Bates advised that there is $35,000 in the current
budget, with additional funds available from Council or Village Manager contingency.
Discussion was held on the Village website and a timeline for implementation of the updated
website. Further discussion will be held concerning the website at an upcoming meeting.
Councilman Noel moved to amend the contract by inserting language stipulating that
"Consultant shall only perform that portion of Scope of Services as directed from time to time by
the Village Council" and "Consultant shall keep the Village Council informed and report to the
Council not less frequently than monthly" and to direct transfer funds in the amount of $25,000
from Village Manager contingency to the annexation account. President Pro Tern Rennebaum
seconded the motion, which passed unanimously. Thereafter, the original motion, as amended,
passed unanimously.
OSBORNE PARK RECREATION BUILDING EMERGENCY ROOF REPAIR
Councilman O'Meilia moved to authorize an emergency purchase for re-roofing of Osborne Park
Recreation Building in an amount not to exceed $26,300. During discussion, Council directed
that the purchase order include flashing and stipulate afive-year warranty. Thereafter, the
motion passed unanimously.
MAYOR AND COUNCIL MATTERS/REPORTS
Mayor Eissey asked Council to consider naming the North Palm Beach Library the Nancy Moore
Library. Council consensus was to move forward on this issue, and staff was directed to prepare
a resolution for the next meeting.
Brief discussion took place concerning underground power lines. Mr. Bates will inquire as to the
details of FPL's offer to pay 25% toward the cost of putting power lines underground.
Brief discussion was held on the letter concerning HB 431, which Council authorized at the last
meeting. Staff was directed to forward the letter to the Legislative Delegation.
VILLAGE MANAGER MATTERS/REPORTS
Finance Director Trey Sizemore presented the Village Quarterly Financial Report.
• Brief discussion took lace concernin roceedin with an irate
p S p g rnal audit. This item will be
placed on an upcoming Workshop.
By consensus, the Council approved a fireworks display at the Heritage Festival.
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MINUTES OF REGULAR SESSION HELD FEBRUARY 9, 2006
• Brief discussion took place concerning a golf tournament at discounted rates for Village
residents. Mr. Bates advised the Country Club Advisory Board will discuss this item Monday.
Mr. Bates reported on a special cover for the March newsletter with information on the Heritage
Festival. Mr. Bates advised that it is estimated to cost an additional $1,100. Council consensus
was to approve this expenditure.
Discussion took place concerning the sale of 50th Anniversary commemorative medallions. The
Council asked that the 50th Anniversary Committee be given the opportunity to discuss the matter.
Mr. Bates gave a short update on sidewalk repairs and street overlay.
Mr. Bates reviewed the policy on group play and special events for non-profit organizations.
This item will come back to the Village Council after review by the. Country Club Advisory
Board at its meeting on Monday.
Discussion took place concerning the engagement of LRM, Inc. to prepare the Village's
Evaluation and Appraisal Report (EAR). Jim Fleischmann of LRM, Inc. was present to review
his proposal to prepare the report. Mr. Fleischmann explained that the EAR is a state mandated
assessment of the comprehensive. plan,. which is due 10/1 /06. Council consensus was to approve
the proposal to prepare the EAR at a rate of $95 per hour, not to exceed $15,000. A renewed
agreement for Mr. Fleischman's consulting services will be placed on an upcoming agenda.
Mr. Bates reported on the Prosperity Farms Road project. Mr. Bates advised that the date of
substantial completion of the project was 12/27/05, therefore, the project was to be entirely
completed within 30 days. By Council consensus, the Village Attorney was directed to send a
letter to Florida Blacktop informing them that they are subject to liquidated damages, as the
project is not yet completed.
REPORTS OF SPECIAL COMMITTEES AND ADVISORY BOARDS
Mayor Eissey acknowledged receipt by the Council of the following Board minutes:
Minutes of Library Advisory Board meeting held 1/24/06
Minutes of Audit Committee meeting held 1/25/06
Minutes of Planning Commission Public Hearing held 1/3/06
Minutes ofPlanning Commission meeting held 1/3/06
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:25 p.m.
Melissa Teal, CMC, Village Clerk
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