11-30-2006 VC SP-M•
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MINUTES OF THE SPECIAL SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
NOVEMBER 30, 2006
Present:
David B. Norris, Mayor
Dr. Edward M. Eissey, Vice Mayor
William Manuel, President Pro Tem
Charles R. O'Meilia, Councilman
Darryl Aubrey, Councilman
Mark Bates, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m All members of Council were present.
All members of staffwere present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Aubrey gave the invocation and President Pro Tem Manuel led the public in the
Pledge of Allegiance to the Flag.
AWARDS AND RECOGNITION
Greg Woodhouse, Design Coordinator for the golf course renovation project, on behalf of
-Nicklaus-Design, announced a-donation of $2U;34U to the- Village's Junior-Goifpro-gram - - -
APPROVAL OF MINUTES
Minutes of the Regular Session held 11 /09/06 were approved as written.
RESOLUTION 2006-98 -EVALUATION AND APPRAISAL REPORT ADOPTED
Councilman O'Meilia moved that Resolution 2006-98 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ADOPTING THE EVALUATION AND APPRAISAL REPORT FOR
THE COMPREHENSIVE PLAN OF THE VILLAGE OF NORTH PALM BEACH AND
DECLARING THE VILLAGE'S INTENTION TO AMEND THE COMPREHENSIVE PLAN
BASED ON THE RECOMMENDATIONS CONTAINED THEREIN; APPROVING
TRANSMITTAL OF THE REPORT TO THE DEPARTMENT OF COMMUNITY AFFAIRS;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Eissey seconded the motion.
Jim Fleischmann, LRM, Inc., the Village's Planning Consultant, addressed the Council
concerning the Evaluation and Appraisal Report.
Mayor Norris opened the public hearing. There being no comments from the public, Mayor
Norris closed the public hearing.
Thereafter, the motion passed unanimously.
MINUTES OF SPECIAL SESSION HELD NOVEMBER 30, 2006
RESOLUTION 2006-99 -POOL DECKING BID AND AGREEMENT APPROVED
• Vice Mayor Eissey moved that Resolution 2006-99 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING THE BID SUBMITTED BY PRECISE PAVING, INC. FOR
DECKING WORK TO BE PERFORMED AT THE VILLAGE POOL FACILITY AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT
RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. President Pro Tem Manuel seconded the motion.
Mr. Bates distributed a memo concerning funding for improvement projects at the Country Club.
Discussion took place concerning bid summary items F4 and F7, for pavers in entertainment
areas. Mr. Bates advised that paving in the entertainment areas adjacent to the clubhouse has
been scaled back, therefore the price for that item has been reduced to $27,217, and it will be
brought back for Council consideration and action at the next meeting. Discussion ensued on the
funds appropriated for pool improvements, and expenditures for pool bathrooms and pool
fencing. Brief discussion was held concerning the required 5% bid bond. Vice Mayor Eissey
moved to amend the resolution by authorizing the decking work, provided that it not exceed the
budget or it will be brought back to Council. Councilman O'Meilia seconded the motion, which
passed unanimously. Discussion ensued on pavers for the entertainment areas next to the
Clubhouse. Mr. Bates advised that this item will be discussed with the Country Club Advisory
Board on 12/11/06, with a recommendation coming forward to Council at its 12/14/06 meeting.
• Thereafter, the original motion, as amended, passed unanimously.
RESOLUTION 2006-100 - NORTHLAKE BLVD. STREETSCAPE PROJECT PHASE 2
AGREEMENT APPROVED
Councilman O'Meilia moved that Resolution 2006-100 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
MICHAEL REDD AND ASSOCIATES FOR CONSTRUCTION ADMINISTRATION
RELATING TO PHASE TWO OF THE NORTHLAKE BOULEVARD STREETSCAPE
PROJECT AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
SAME; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Eissey seconded the motion and all present voted aye.
TERMINATION OF CONTRACT APPROVED
Councilman O'Meilia moved to authorize the Village Manager to send Notice of Termination of
the contract for Northlake Boulevard Streetscape Project to Taycon Construction Management.
President Pro Tem Manuel seconded the motion, which passed unanimously.
• RESOLUTION 2006-101 -BUDGET TRANSFER FOR VILLAGE ATTORNEY LABOR
SERVICES APPROVED
Vice Mayor Eissey moved that Resolution 2006-101 entitled
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MINUTES OF SPECIAL SESSION HELD NOVEMBER 30, 2006
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE
• CLERK TO AMEND THE 2005-06 BUDGET FOR THE PURPOSE OF TRANSFERRING
MONEY TO THE VILLAGE ATTORNEY DEPARTMENT; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman O'Meilia seconded the motion and all present voted aye.
MAYOR AND COUNCIL MATTERS
President Pro Tem Manuel reported on the Florida League of Cities Home Rule Legislative
Council meeting held 11/16/06. President Pro Tem Manuel advised that legislative priorities
include insurance reform, transportation issues, workers compensation for first responders, and
cable television franchise fees.
President Pro Tem Manuel thanked the Clerk's office staff and Village volunteers for their
efforts in supporting our adopted military unit, and noted that a special account for cash
donations has been set up at Riverside Bank. President Pro Tem Manuel challenged the Council
and Village residents to support this effort by matching his $100 contribution. Each councilman
graciously accepted President Pro Tem Manuel's challenge and agreed to match his donation.
Discussion was held concerning the Village Manager performance evaluation for FY 2005.
President Pro Tem Manuel moved not to consider the performance evaluation for FY 2005. Vice
Mayor Eissey seconded the motion. Mr. Bates requested that the Council look at his evaluation
• for whatever time period it wished to consider, whether it be one year or two years, and look at it
from this point forward. Mr. Bates recommended against considering 2005 and 2006 separately,
and asked Council to consider his annual performance evaluation for the past year. Thereafter,
the motion passed unanimously.
Vice Mayor Eissey recommended discussion of the zero to four evaluation scores given by
Council to the Village Manager and how it relates to an increase, and additional
recommendations with regard to items such as an increase in vacation time from three weeks to
four weeks.
Vice Mayor Eissey moved to increase the Manager's salary based upon the evaluation by the
Council, as determined tonight, effective on the anniversary date, and to add one week to his
vacation. Discussion ensued on the methodology used to determine the percentage increase.
The motion died for lack of a second.
President Pro Tem Manuel moved to table this item to the next meeting following the 12/14/06
Regular Session. Councilman O'Meilia seconded the motion, which passed 4 - 1, with President
Pro Tem Manuel, Councilman O'Meilia, Councilman Aubrey, and Mayor Norris voting aye, and
Vice Mayor Eissey opposed.
Discussion took place on the zero to four ranking with regard to its equivalent performance level,
with four being perfect. It was suggested that the Council use the following system: 4 =
• outstanding, 3 =above average, 2 =average, 1 =below average, and zero is unacceptable.
It was determined that Council will consider other matters, such as vacation, in addition to a
salary increase, at the next meeting following the 12/14/06 Regular Session.
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MINUTES OF SPECIAL SESSION HELD NOVEMBER 30, 2006
Discussion ensued on the status of Department Head evaluations. Mr. Bates advised that two
department heads were just promoted to their new positions effective 10/1/06, and have received
pay increases commensurate with their new duties, therefore there would be no pay adjustment,
and the evaluations would be for their positions last year. Mr. Bates reported on other pending
department head evaluations, and expressed his intention to conduct these evaluations after the
Council completes discussion of the manager's evaluation. Mr. Bates advised that the maximum
raise this year is 5%, with 3.5% budgeted.
VILLAGE MANAGER MATTERS
Mr. Bates gave a report on the preliminary unaudited figures for the 9/30/06 fiscal year financial
summary. Mr. Bates advised that the Country Club had a surplus of approximately $115,000 for
the fiscal year ending 9/30/06. Mr. Bates noted that after setting aside matching funds for grants
and cash for capital projects, there is a projected surplus of $1.1 million in the General Fund.
Mr. Bates urged the Council to determine the amount to be set aside as a permanent reservation,
whether a percentage or dollar amount, and to consider designating the remainder for items such
as tax reduction in the next year, benefit increases, or capital projects throughout the Village.
Mr. Bates reported total unreserved, undesignated funds of approximately $6.7 million, or 33%
to 35% of the annual budget.
It was requested that Mr. Bates provide a detailed report on the surplus account from 10/1/OS to date.
Discussion ensued on issuing this report on a quarterly basis.
Mr. Bates distributed a report on Country Club operations from 11/17/06 through 11/29/06.
• Brief discussion ensued on plans for the 1/19/06 Nicklaus inauguration of the golf course.
Mr. Bates gave a status report on the following items: Monet Road Bridge repairs, installation of
driving range lights, Osborne Park building design and bid documents, North Substation plans,
Lakeside Park tree removal, and installation of gas tanks at Public Works.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:12 p.m.
Melissa Teal, CMC, Village Clerk ~
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