07-13-2006 VC REG-MMINUTES OF THE REGULAR SESSION
• VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 13, 2006
Present: David B. Norris, Mayor
Dr. Edward M. Eissey, Vice Mayor
William Manuel, President Pro Tem
Charles R. O'Meilia, Councilman
Mark Bates, Village Manager
George W. Baldwin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present,
except Councilman Grinn, who passed away suddenly on June 28, 2006 All members of staff
were present.
INVOCATION AND- FLEDGE-OF-ALLEGIANCE- __-_ ---_
Vice Mayor Eissey gave the invocation, and Councilman O'Meilia led the public in the Pledge of
Allegiance to the Flag.
AWARDS AND RECOGNITION
Mayor Norris noted that, prior to the Council meeting, a ceremony was held dedicating and
naming the Public Safety Facility for former Chief John S. Atwater.
APPROVAL OF MINUTES
Upon motion of Vice Mayor Eissey, second by Councilman O'Meilia, with all present voting aye,
the Minutes of the Regular Session held 6/22/06 were approved as written.
STATEMENTS FROM THE PUBLIC
Bob Brandner addressed the Council concerning the Accounting Policies and Procedures. The
Village Manager was directed to report back on the issues of bonds and those authorized to sign
Village checks.
RESOLUTION 2006-46 ADOPTED -JUDY PIERMAN APPOINTED TO FILL COUNCIL
VACANCY IN GROUP 3
Item 6.E.5. was moved forward on the agenda at this time. Mayor Norris asked that each
Councilman write down names of candidates who are willing to serve. The Village Attorney and
Village Clerk compiled a list of the suggested candidates, as follows:
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Tom Magill, Judy Pierman, Bob DiGloria, Kris Garrison, Emery Newell, and Dianna Craven.
MINUTES OF REGULAR SESSION HELD JULY 13, 2006
Whereupon, each Councilman circled two names from the list of candidates, with Tom Magill,
• Judy Pierman, and Emery Newell receiving 2 votes each
Thereafter, each Councilman circled one name, resulting in a 2 - 2 tie vote for Tom Magill and
Judy Pierman.
The fourth round of voting also produced a tie vote, whereupon Councilman O'Meilia nominated
Tom Magill and Vice Mayor Eissey nominated Judy Pierman. Vice Mayor Eissey moved to
appoint Judy Pierman. Mayor Norris passed the gavel to Vice Mayor Eissey and seconded the
motion, which failed 2 - 2, with Vice Mayor Eissey and Mayor Norris voting aye and President
Pro Tem Manuel and Councilman O'Meilia voting nay. President Pro Tem Manuel moved to
appoint Tom Magill. Councilman O'Meilia seconded the motion, which failed 2 - 2, with
President Pro Tem Manuel and Councilman O'Meilia voting aye, and Vice Mayor Eissey and
Mayor Norris voting nay. Discussion ensued on selecting another individual. At this time,
Mr. Magill withdrew his name from consideration.
Vice Mayor Eissey moved that Resolution 2006-46 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, FILLING THE VACANCY IN THE_VILLAGE COUNCIL IN GROUP 3
CREATED BY THE UNTIMELY DEATH OF M:ANNY GRINN ON JUNE 28, 2006; AND,
PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman O'Meilia seconded the motion, and all present voted aye.
BILL 1204 -GENERAL FUND AND CAPITAL PROJECTS FUND BUDGET AMENDMENT -
ENACTED AS ORDINANCE 2006-10
Councilman O'Meilia moved that Bi111204 entitled:
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING
THE NORTH PALM BEACH GENERAL FUND AND CAPITAL PROJECTS FUND
BUDGET ORDINANCE 20-2005 FOR THE FISCAL YEAR 2005-2006 TO TRANSFER
FUNDS FROM UNRESERVED UNDESIGNATED FUND BALANCE IN THE AMOUNT OF
$700,000 TO THE CAPITAL PROJECTS FUND AND TRANSFERRING $15,000 FROM
GENERAL EMPLOYEES PENSION - SANITATION ACCOUNT A7020-12210 TO
SPECIAL LEGAL SERVICES ACCOUNT A5105-33112
be placed on second reading and read by title alone. President Pro Tem Manuel seconded the
motion, which passed unanimously. Councilman O'Meilia moved to enact Bill 1204 as
Ordinance 2006-10. Vice Mayor Eissey seconded the motion, which passed unanimously.
BILL 1205 -COUNTRY CLUB BUDGET AMENDMENT -ENACTED AS ORDINANCE 2006-11
Vice Mayor Eissey moved that Bill 1205 entitled:
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MINUTES OF REGULAR SESSION HELD JULY 13, 2006
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING
• THE NORTH PALM COUNTRY CLUB BUDGET ORDINANCE 20-2005 FOR THE FISCAL
YEAR 2005-2006 AND CREATING A CAPITAL PROJECTS BUDGET FOR USE OF BANK
LOAN PROCEEDS IN THE AMOUNT OF $4,893,673 FOR CAPITAL PROJECT GOLF
COURSE RENOVATION INCLUDING TRANSFERS IN THE AMOUNT OF $150,000 TO
COUNTRY CLUB FUND FOR COURSE CLOSURE EXPENDITURES
be placed on second reading and read by title alone. President Pro Tem Manuel seconded the
motion, which passed unanimously. Vice Mayor Eissey moved to enact Bill 1205 as Ordinance
2006-11. President Pro Tem Manuel seconded the motion, and all present voted aye.
BILL 1206 -COUNTRY CLUB RATES FOR GOLF PLAY AND MEMBERSHIP -PLACED
ON FIRST READING
Village Clerk Melissa Teal distributed revised copies of the proposed ordinance. Village Attorney
George Baldwin noted that the caption and Section 1 of the ordinance were revised subsequent to
its inclusion in the Council agenda packet to make it clear that the rates commence 10/1/06.
Vice Mayor Eissey moved that Bill 1206 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA,
ESTABLISHING THE 2006-2007 NORTH PALM BEACH COUNTRY CLUB RATES FOR
GOLF PLAY AND MEMBERSHIP COMMENCING FY 2006-2007; AND PROVIDING FOR
AN EFFECTIVE DATE
be placed on first reading and read by title alone. Councilman O'Meilia seconded the motion.
Councilman O'Meilia moved to reduce the walking fee from $12.00 to $10.00 for 18 holes and
from $10.00 to $8.00 for 9 holes, per Council consensus at its 7/12/06 Budget Workshop
Session. President Pro Tem Manuel seconded the motion, which passed unanimously.
Discussion took place on greens fees and cart fees. Thereafter, the original motion, as amended,
passed unanimously.
Discussion was held on priority for memberships. Council consensus was that first right of
refusal on memberships should be in order as follows: resident members, residents, non-resident
members, non-residents.
RESOLUTION 2006-47 ADOPTED -COMPREHENSIVE PAY PLAN AMENDMENT
Vice Mayor Eissey moved that Resolution 2006-47 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA,
AMENDING THE FY 2005-2006 COMPREHENSIVE PAY PLAN TO ADD ONE (1)
"COURSE MANAGER" POSITION AT THE COUNTRY CLUB, IN PAY GRADE 28; AND,
PROVIDING FOR AN EFFECTIVE DATE
• be adopted. Councilman O'Meilia seconded the motion. Councilman O'Meilia moved to amend
the resolution to specify that the position be titled "Deputy Superintendent." Vice Mayor Eissey
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MINUTES OF REGULAR SESSION HELD JULY 13, 2006
seconded the motion. Discussion ensued on pay grades for the Golf Course Superintendent,
• Deputy Superintendent, and Country Club Director. Thereafter the motion to amend passed
unanimously, and the original motion, as amended, passed unanimously.
RESOLUTION 2006-48 ADOPTED -FERTILIZER BID AWARD
Councilman O'Meilia moved that Resolution 2006-43 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ACCEPTING THE BID OF HELENA CHEMICAL COMPANY AS SET
FORTH ON THE FERTILIZER TABULATION SHEET ATTACHED AS EXHIBIT "A"
WHICH BID IS FOR THE FURNISHING OF FERTILIZER FOR THE GRASSING PHASE
OF THE NORTH PALM BEACH COUNTRY CLUB GOLF COURSE RENOVATION; AND,
PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Eissey seconded the motion, and all present voted aye.
RECESS
The meeting recessed at 9:12 p.m. and reconvened at 9:25 p.m.
RESOLUTION 2006-49 -NORTH SUBSTATION AGREEMENT
Councilman O'Meilia moved that Resolution 2006-49 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE
CLERK TO ENTER INTO AN AGREEMENT WITH STEPHEN L. BORUFF, AIA,
ARCHITECTS + PLANNERS, INC., ATTACHED AS EXHIBIT "A", WHICH AGREEMENT
PROVIDES FOR DESIGN, PREPARATION OF CONSTRUCTION DOCUMENTS,
PERMITTING, BIDDING ASSISTANCE AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE NORTH PALM BEACH PUBLIC SAFETY NORTH SUBSTATION;
AND, PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Eissey seconded the motion. Discussion ensued on Articles 1.5.3,
1.5.4, and 1.5.5 on page 1-11 of the Agreement. Vice Mayor Eissey moved to amend the
Agreement to delete Articles 1.5.3 and 1.5.4, and with regard to Article 1.5.5, that if the
Architect does not incur $4,000 in expenses, the difference is to be deducted from the total
compensation. President Pro Tem Manuel seconded the motion to amend, which passed 3 - 1,
with Vice Mayor Eissey, President Pro Tem Manuel, and Mayor Norris voting aye, and
Councilman O'Meilia opposed. Thereafter, the original motion, as amended, passed unanimously.
FINANCIAL ADVISORY SERVICES FOR NORTH SUBSTATION LOAN FINANCING
Vice Mayor Eissey moved to engage Spectrum Municipal Services as Financial Advisor to
solicit loan proposals for financing of the Public Safety North Substation. Councilman O'Meilia
• seconded the motion, and all present voted aye.
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MINUTES OF REGULAR SESSION HELD JULY 13, 2006
RESOLUTION 2006-50 ADOPTED - SFRN PROPOSAL - RFP FOR LIGHTHOUSE AND
• MONET BRIDGE REPAIRS
Councilman O'Meilia moved that Resolution 2006-50 entitled;
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AND AUTHORIZING THE PROPOSAL OF SFRN, INC.,
ATTACHED AS EXHIBIT "A", WHICH PROPOSAL PROVIDES FOR THE PREPARATION
OF OUR VILLAGE RFP FOR THE REPAIR BID OF THE LIGHTHOUSE BRIDGE AND
MONET BRIDGE AS SPECIFIED IN AN INSPECTION REPORT SUBMITTED BY THE
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); AND PROVIDING FOR AN
EFFECTIVE DATE
be adopted. Vice Mayor Eissey seconded the motion, which passed unanimously.
RESOLUTION 2006-51 ADOPTED - NORTHLAKE BOULEVARD STREETSCAPE
PROJECT CHANGE ORDERS
Councilman O'Meilia moved that Resolution 2006-51 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ON BEHALF OF THE VILLAGE OF NORTH PALM BEACH AND AS
AGENT FOR TIE NORTHLAKE BOULEVARD TASK FORCE, AUTHORIZING CHANGE
ORDERS WITH TAYCON CONSTRUCTION MANAGEMENT, INC., FOR PHASE I
STREETSCAPE PROJECT FOR THE NORTHLAKE BOULEVARD CORRIDOR
ATTACHED AS EXHIBIT "A"; AND, PROVIDING FOR AN EFFECTIVE DATE
be adopted. President Pro Tem Manuel seconded the motion, and all present voted aye.
MAYOR AND COUNCIL MATTERS/REPORTS
Discussion took place on the use of a Special Master to handle certain Code Enforcement cases.
Village Attorney George Baldwin noted that Florida Statutes allow for use of a Code
Enforcement Board or Special Master or both. Council consensus was to keep the Code
Enforcement Board. The Village Clerk will research which cities use both a Special Master and
Code Enforcement~Board, and the criteria used to determine when each is used.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Bates reported on the status of hiring a new Library Director.
Mr. Bates gave an update on the lease amendment with Nextel. Council directed that further
negotiations be held.
Mr. Bates briefly reviewed the proposed budget with regard to the General Fund operating
highlights. Mr. Bates recommended setting the tentative millage rate at 6.6 mills. The Clerk was
directed to poll the Council to set a date for a Budget Workshop in the next week.
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MINUTES OF REGULAR SESSION HELD JULY 13, 2006
Discussion took place on the purchasing policy with regard to increasing the level of purchase
~• requiring quotations from purchases exceeding $500 to purchases exceeding $1,000. Council
consensus favored increasing the threshold for purchases requiring quotations to those purchases
exceeding $1,000.
REPORTS OF SPECIAL COMMITTEES AND ADVISORY BOARDS
Mayor Norris acknowledged receipt by the Council of the following Board minutes:
Minutes of 50th Anniversary Committee meeting held 4/26/06
Minutes of General Employees Pension Board meeting held 6/7/06
Minutes of Country Club Advisory Board meeting held 6/12/06
Minutes of 50th Anniversary Committee meeting held 6/26/06
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:06 p.m.
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Melissa Teal, CMC, Village Clerk
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OATH OF OFFICE
State of Florida )
County of Palm Beach )
Village of North Palm Beach )
ss.
I, Judy M. Pierman, do solemnly swear or affirm that I will support the
Constitution of the United States, the Constitution of the State of Florida, and the
Charter and Code of the Village of North Palm Beach; and that I will faithfully,
honestly and impartially discharge my duties as Councilman during my
continuance therein, so help me God.
Subscribed and sworn to before me this 14th day of July, 2006.
~`r °IY %,, MELISSA A. TEAL Notary Public
~~','(~~', ~`~'-: p:qY COMMISSIOti # OD 437560
-`: y~,~i :x EXPIRES. Duly 13, 2009
Netar Public undenvrtten
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