04-08-2010 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
APRIL 8, 2010
•
Present: William Manuel, Mayor
Darryl Aubrey, Sc.D., Vice Mayor
David B. Norris, President Pro Tem
T.R. Hernacki, P.E., Councilman
Robert A. Gebbia, Councilman
Jimmy Knight, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Hernacki gave the invocation and Vice Mayor Aubrey led the public in the Pledge
of Allegiance to the Flag.
AWARDS AND RECOGNITION
On behalf of the Village Council, Mayor Manuel presented a certificate and check to Jorge Santos
in recognition of his 20 years of service to the Village in t$e Public Works Department.
APPROVAL OF MINUTES
The minutes of the Regular Session held 3/25/2010 were approved as written.
RESOLUTION 2010-19 ADOPTED -VILLAGE PURCHASING POLICY
Vice Mayor Aubrey moved to adopt Resolution 2010-19 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, REVISING THE VILLAGE'S PURCHASING PROCEDURES AS SET
FORTH IN THE VILLAGE'S ACCOUNTING POLICIES AND PROCEDURES MANUAL
FOR INTERNAL CONTROLS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Councilman Hernacki seconded the motion.
Discussion ensued on page 3, subsection d, Exceptions, item 6. Mr. Knight and Finance Director
Samia Janjua explained that the intent is to identify exceptions pertaining to costs or fees for services,
such as professional services provided by the Village Auditor or Village Engineer, job-related
training and travel costs, software renewal, or utility bills, for which the cost may exceed $1,000 but
• services are available only through a single provider; therefore three quotes cannot be obtained.
Council requested that subsection d.6 be revised to clarify that exceptions to the requirement for
three written quotes still require Manager approval for costs up to $10,000 and Council approval
for costs exceeding $10,000. Subsection d.6 will be revised and considered at another meeting.
Minutes of Village Council Regular Session held April 8, 2008 Page 2 of 3
RESOLUTION 2010-19 ADOPTED -VILLAGE PURCHASING POLICY continued
• Discussion ensued on approval of change orders. Mrs. Janjua referred to page 8, subsection a,
which stipulates "All proposed changes orders must be approved by the Village Engineer (if
involved in the project), the Department Head overseeing the project, and the Village Manager."
Vice Mayor Aubrey moved to amend the Accounting Policies and Procedures Manuel by
deleting subsection d6 on page 3 in its entirety. Councilman Hernacki seconded the motion,
which passed unanimously.
Thereafter, the motion to adopt Resolution 2010-19, as amended, passed unanimously.
RESOLUTION 2010-20 -FIRE RESCUE TURNOUT GEAR PURCHASE
President Pro Tem Norris moved to adopt Resolution 2010-20 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF TWENTY-
THREE SETS OF SPERIAN TURNOUT GEAR FROM SAFETY SOLUTIONS, INC.
UTILIZING THE PRICING ESTABLISHED IN SCHEDULE 84 OF THE GOVERNMENTAL
SERVICE ASSOCIATION'S COOPERATIVE PURCHASING PROGRAM; AND
PROVIDING FOR AN EFFECTIVE DATE.
Vice Mayor Aubrey seconded the motion.
Mr. Knight explained that the purchase is funded through the FEMA Assistance to Firefighters
Grant Award Program, which reimburses the Village 95% of the cost of personal protective
equipment. Mr. Knight stated that other safety equipment, including helmets, face masks,
gloves, and boots will be purchased through the grant. Mr. Knight advised that the total amount
of protective equipment to be purchased may be less than the total grant award, which will
reduce the amount of matching funds required.
Mr. Knight explained the GSA Cooperative Purchasing Program and corresponding FEMA
approval process.
Thereafter, the motion to adopt Resolution 2010-20 passed unanimously.
COUNCIL MATTERS
Mayor Manuel announced the Palm Beach County League of Cities Installation Luncheon to be
held May 28, 2010 at the West Palm Beach Marriott.
VILLAGE MANAGER MATTERS
Mr. Knight announced the dog park survey will be issued to residents in the May Village
Newsletter, and is to be returned by 5/31/10.
Mr. Knight noted a list of area special magistrate sessions was provided to Council at its request.
• Mr. Knight requested that Council allow current Code Enforcement Board members with terms
that are due to expire on 4/30/10 to continue to serve until Council completes its deliberations
regarding the code enforcement process. Mr. Knight anticipated further discussion on this issue
to beheld in Early May.
Minutes of Village Council Regular Session held Apri18, 2008 Page 3 of 3
Mr. Knight announced plans for a North Palm Beach Business Forum to beheld at the Country Club
and requested Council input on the date and moderator.
• Mr. Kni ht asked IT D' i h A
g erector M c ael pplegate to demonstrate the new Business Directory on
the Village website, which allows viewers to search for North Palm Beach businesses by
category or alphabetically by business name, and obtain contact information, including links to
websites. Mr. Applegate explained the NIXLE email notification system, whereby citizens may
sign-up online to receive updates on Village events or emergency alerts via email and/or text
message. Mr. Knight discussed other improvements and additions to the website. It was
suggested that information concerning NIXLE, as well as upgrades to the Village website, be
advertised in an upcoming edition of the Village Newsletter.
Mr. Knight reminded Council of the goal-setting meeting on Wednesday, April 14th at 7:00 p.m.
in the Conference Room.
Brief discussion took place concerning Council appointments to Village Boards. A meeting to
interview and appoint applicants will be scheduled for late April.
Mr. Knight stated the Country Club restaurant will be open under the new vendor beginning 4/15/10,
with an abridged menu for about two-weeks and a Grand Opening to follow at a date to be determined.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:55 p.m.
Melissa Teal, CMC, Village Clerk