2004-026 Arcadis Agrmt. for Irrigation Study at CClub Golf CourseRESOLUTION 26-2004
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A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE
CLERK TO ENTER INTO AN AGREEMENT WITH ARCADIS G&M, INC., ATTACHED
AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE PURPOSE OF SECURING AN
IRRIGATION STUDY OF THE NORTH PALM BEACH COUNTRY CLUB GOLF COURSE;
AND, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA:
Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby
approve the Agreement with Arcadis G&M, Inc., attached as Exhibit "A", which agreement is for
the purpose of securing an irrigation study of the North Palm Beach Country Club golf course.
Section 2. The Mayor and Village Clerk are hereby authorized and directed to execute the
Agreement with Arcadis G&M, Inc., set forth in Exhibit "A" for and on behalf of the Village of
North Palm Beach.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS 8th DAY OF APRIL, 2004.
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VILLAGE CLERK
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~ ARCADIS
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PURCHASE ORDER FOR PROFESSIONAL SERVICES
PURCHASE ORDER between the Village of North Palm Beach ("Client") and ARCADIS G&M, Inc.
("ARCADIS") dated ~~~ , 2004.
Pursuant to the following terms and conditions on the back of, or attached to, this Purchase Order, which are
incorporated herein by reference, ARCADiS agrees to diligently and professionally perform professional
consulting services and produce all of the deliverables, described in this Agreement and all exhibits hereto for
the proper completion of the Scope of Work. ARCADIS shall faithfully perform the Services required under this
Agreement in accordance with standard of care, skill, training, diligence and judgment provided by competent
professionals who perform work of a similar nature to the work described in this Agreement and any Work
Authorization. Client agrees to pay for the Services performed by ARCADIS in accordance with this Agreement.
The Work shall commence on or about April 1, 2004 and be completed by June 1, 2004 for the not-to-exceed fee
of $14,500 for Tasks 1, 2 and 3.
SCOPE OF WORK
The Village of North Palm Beach intends to upgrade its existing golf course facility and is hiring an architect to
support the Village's efforts. The Village and the architect need to be assured of a reliable, available and
sufficient irrigation supply for the golf course and landscaped areas served from the golf course supply. The
current irrigation supply (permitted by South Florida Water Management District [SFWMD]) consists of a
surface-water intake and pumping station in the C-17 Basin upstream of the S-44 control structure adjacent to
State Road 811 (Alternate AlA), an 8-inch diameter pipeline (about 3 miles long) from the intake to the golf
course, and a holding pond near the 16`~ green at the golf course. The irrigation pumping facility at the golf
course is adjacent to the pond.
The Village has concerns about the long-term viability of the existing supply. Of particular concern are:
• Declines in the levels of the holding pond that appear to be greater than historical,
• Possible decrease in the volume of water being delivered to the holding pond due to pump inefficiency, head
losses or pipeline leaks,
• Adequacy of the existing water use permit to serve the golf course AND the landscaped areas,
• Assurance that the Village can modify and renew the water use permit, when necessary.
Task 1: REVIEW OF EXISTING SYSTEM THROUGH DATA COLLECTION AND ANALYSIS
ARCADIS will perform the following services to attempt to determine if there are "unaccounted for" losses in
the supply system and/or if there is additional seepage from the holding pond:
• Review the design, drawings, pumping records and water-level records of the system (to be provided by
Village),
•
• Visit and inspect the intake and walk the route of the pipeline (access to be provided by the Village, if
• needed). If possible, based on the visual inspection and design information, determine if the pump is
performing within its original design parameters,
• Prepare and provide to the Village a recent aerial with the approximate pipeline route superimposed (if not
available from the Village),
• Estimate the cross section and volume of the pond. Use a small boat, if needed, to measure the approximate
pond depth. Obtain rainfall records from the nearest station(s) and perform a preliminary water-budget
analysis of the holding pond using available rainfall, pumping and water-level records.
Task 2: REVIEW CURRENT AND FUTURE IRRIGATION DEMANDS
The Village will identify the limits, extent, acreage and crop irrigation requirements of the irrigated areas. Most
of the irrigation is for turfgrass; however, there may be some areas of landscaping that require larger volume
applications. ARCADIS will review the existing SFWMD Water Use Permit and Staff Report for this project
for consistency with current conditions, compliance and demand. Using SFWMD methods of calculating
irrigation demand, ARCADIS will compare the permitted allocation, demand and water use. Generally, the
SFWMD method of calculating irrigation demand justifies an allocation that exceeds the volumes calculated by
agronomists as being needed. One of the biggest obstacles to permit renewal is lack of compliance with the
existing permit conditions. ARCADIS will provide the Village with a summary of findings and opinion on the
adequacy of the existing permit and the potential for modifying or renewing that permit at the appropriate time.
For your information and consideration, Seacoast Utility Authority has applied for and anticipates receiving an
allocation from the SFWMD for an irrigation supply from the C-17 Basin. At this point in time, there does not
appear to be any resistance to issuance of that permit.
Task 3: IRRIGATION SUPPLY SYSTEM STATUS REPORT
ARCADIS will prepare an imgation supply system status report summary (the "Deliverable") describing the
findings of Tasks 1 and 2 and recommendations to establish and/or assure the long-term reliability of the
imgation supply. Recommendations may range from additional data collection (by the Village or others) and/or
testing if data available for Task 1 are not adequate, through system repair or possible activities to better respond
to existing permit conditions or requirements likely to be imposed on the issuance of a future permit renewal or
modification, to the design of additional facilities to increase the irrigation supply.
FEES FOR ARCADIS SERVICES
The project fee has been presented on anot-to-exceed basis. A task breakdown is provided for comparison
purposes.
Task 1: Review of Existing System
$ 7,000
Task 2: Review Current and Future Irrigation Demands $ 4,000
Task 3: Irrigation Supply System Status Report
$ 3,500
Actual charges for services will be based on hourly rates and reasonable out-of-pocket expenses. A fee
scheduled is attached to this Purchase Order. Receipts will be provided for out-of-pocket charges exceeding
$25. ARCADIS will charge for mileage for use of personal or company vehicles outside of North Palm Beach,
only if directly related to this project; there will be no mileage charge for work within North Palm Beach.
• However, ARCADIS will fully perform the Scope of Work described herein for a sum not to exceed $14,500.
ADDITIONAL SERVICES
•
The proposed study (Tasks 1, 2 and 3) may result in the need for additional services. These services may
include but not be limited to surveying, pump testing, TV survey of the pipeline, pressure testing, design of
facilities or instrumentation. Any additional services will be authorized by a separate purchase order executed
by both parties. Although it is not recommended at this time and is unlikely to be necessary, a fee for a TV
survey of the raw water pipeline has been estimated, in case the Village is specifically interested in its condition.
The estimated fee for professional services and subcontracted services for a TV survey is $2 per linear foot.
This would apply to the entire pipeline or portions thereof, assuming that the survey could be completed in one
mobilization and access is considered routine.
Attachement: Fee Schedule
Rev.3 3/17/04
CLIENT
By:
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ARCADIS G&M, Inc.
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PURCHASE ORDER TERMS AND CONDITIONS
• 1. Changes in the Work. At any time after execution of this Agreement, Client may order changes in ARCADIS Services consisting of
additions, deletions, and revisions within the general scope of services being performed by ARCADIS under this Agreement and/or any applicable
Work Authorizations. Whenever a change in the scope and/or time for performance of services occurs, or if Client has notified ARCADIS of a
change, ARCADIS shall submit to Client an estimate of the changes in cost and/or schedule, with supporting calculations and pricing. Pricing shall
be in accordance with the pricing of this Agreement.
2. Tem7ination of Agreement. Either Party may terminate this Agreement and any associated Work Authorizations without cause and/or for
convenience after giving five (5) days' written notice to the other Party. However, ARCADIS shall not have the right to terminate this Agreement,
without cause, prior to completion by ARCADIS of all Services required under the Agreement. In the event Client terminates ARCADIS services
without cause and/or for Client's CnPyrnignre Client shall be liable to promptly pay ARCADIS for all work performed through the date of
termination, all of ARCADIS expenses directly attributable to the termination, including fair and reasonable sums for overhead and profit for work
performed, and costs incurred by ARCADIS in [emanating any contracts entered into in connection with the performance of its Services.
3. Use of Documents. It is understood and agreed that all documents prepared pursuant to this Agreement are the product of professional
services intended for one-time use in the Project that is the subject of this Agreement. Such documents are and shall remain the property of
ARCADIS, and they are not intended or represented to be suitable for re-use by Client or others on extensions of the Project or on any other project.
With ARCADIS' consent, the Client may retain copies for information and reference in connection with the occupancy and use of the Project. In
the event Project documents provided to the Client in machine-readable form are so converted, or in the even[ of any re-use without written
verification or adaptation by ARCADIS for the specific purposes intended, the Client agrees to assume all risks associated therewith and to the
fullest extent permitted by law, to hold harmless and indemnify ARCADIS from and against all claims, liabilities, losses, damages and costs. Any
written verification or adaptation authorized or performed by ARCADIS will entitle ARCADIS to additional compensation at rates to be agreed
upon by ARCADIS and the Client.
The Parties shall at all times remain entirely responsible for the results and consequences of their sole negligence and agree to indemnify and hold
harmless the other Party from and against any and all claims, losses, damages, costs and expenses, including attorney's fees, which may arise or
result from such sole negligence. Notwithstanding anything contained within this agreement to the contrary, the Village of North Palm Beach does
not waive sovereign immunity, and liability is limited in accordance with Florida Statute 768.28. For any services provided by ARCADIS
involving or relating to hazardous waste elements or to the removal or encapsulation of asbestos, the Client agrees to indemnify and hold harmless
ARCADIS and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct and indirect, or
consequential damages, including but not limited to fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the
performance of the work by ARCADIS, or claims against ARCADIS arising from the work of others, related to hazardous waste or asbestos
activities.
4. Limitation of Liability. The total liability, in the aggregate, of ARCADIS and its directors, officers, or employees, and any of them, to Client
or anyone claiming by, under or through the Client for any and all injuries, claims, losses, expenses, and damages whatsoever arising out of or in
any way related to ARCADIS Services, shall be limited to the amount of applicable insurance that ARCADIS has procured for services under this
Agreement. ARCADIS shall provide a certificate of insurance to the Village for review and the Village of North Palm Beach shall be named as
Additional Insured. ARCADIS agrees to correct, at its own expense, any services provided that do not conform to the standard of care hereunder
for a period of one year following the completion of services. No other guarantee or warranty, express or implied, is intended by this Agreement.
The Client and ARCADIS waive incidental, indirect, or consequential damages, loss revenues or profits from claims, disputes or other matters in
question arising out of or relating to this Agreement, whether such claims arise from negligence, breach of contract, or strict liability.
5. Payment Terms. ARCADIS shall invoice Client for Services in accordance with ARCADIS standard invoicing practices. Invoices are due
and payable on receipt and should be remitted by check or wire transfer of immediately available funds. If Client fails to make any payment due
ARCADIS for services and expenses within thirty (30) days after receipt of invoice, the amounts due ARCADIS will be increased at the rate of
1.5% per month (or the maximum rate of interest permitted bylaw, if less) from accounts not paid within thirty (30) days.
If Client reasonably objects to any portion of an invoice, Client shall provide written notification to ARCADIS of Client's objection and the basis
for such objection within fifteen (15) days of the date of receipt of the invoice. Client shall not offset amounts due ARCADIS under a Work
Authorization for any credit or disputes arising under a different Work Authorization. Client shall waive any objections to ARCADIS invoice if it
fails to timely provide such written notice to ARCADIS.
In the event of litigation or other proceeding to enforce performance of this Agreement or any payment obligation under this Agreement, the
prevailing Party shall be entitled to recover from the other Party attorneys' fees and costs as may be reasonably incurred by reason of the litigation.
6. Special Conditions. The Client and ARCADIS agree that there are no SPECIAL AND TECHNICAL CONDITIONS made a part of this
Agreement.
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ARCADIS G&M, Inc.
FEE SCHEDULE FOR PROFESSIONAL SERVICES
•
Invoices for services provided by ARCADIS consist of (1) hourly rate professional
services fees; (2) material and equipment expenditures and usage; (3) subcontractor costs; (4)
travel, shipping, and communications charges; and (5) sales or gross receipt taxes, as
applicable.
Subject to periodic revisions, hourly raie fees for ARCADIS professional services are
indicated below:
STAFF CATEGORIES HOURLY RATES
•
ENGINEERS AND SCIENTISTS
Staff Scientist/Engineer 1 $62
Staff Scientist/Engineer 2 $75
Project Staff Scientist/Engineer 1 $85
Projcct Staff Scientist/Engineer 2 $110
Senior Project Staff Scientist/Engineer 1 $123
Senior Project Staff Scientist/Engineer 2 $135
Proj. Principal Sci./Eng./ Sr. Proj. Advisor $180
CONSTRUCTION SERVICES AND TECHNICIANS
Technician 1 $4'7
Technician 2 $62
Technician 3 $~1
Field Manager 1 $92
Field Manager 2 $105
OFFICE SUPPORT STAFF
ClericaUWord Processing $42
Drafting $56
Project AssistandSenior Drafting $62
Designer/Senior Designer $81
INVOICING AND PAYMENT: Progress invoices will be issued monthly and payment is due
within thirty (30) days of invoice date. Invoices for subcontractor charges are payable upon
presentation. Non-standard, client-requested invoice formats and supporting documentation
will be invoiced at $44.00 per hour plus expenses. A finance charge of 1.5% per month will be
payable on past due account balances.
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ARCADIS
FEE SCHEDULE FOR PROFESSIONAL ENVIRONMENTAL SERVICES
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ADDITIONAL TERMS
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PROJECT MATERIALS AND EQUIPMENT: All project-related expenses, materials, field
supplies, equipment charges; premiums for insurance, bonds, and letters of credit required by
the client in addition to normal coverage; project-required permits and licenses; etc. will be
invoiced at cost plus I S%.
PROJECT COMMUNICATION AND SHIPPING EXPENSES: Charges for long-
distance telephone, outside service photocopying and blueprints, express and regular shipping
and postage will be invoiced at cost plus 15%.
TRAVEL AND RELATED EXPENSES: Charges for rental vehicles, meals, travel and
lodging will be invoiced at actual cost. Company and personal vehicles will be charged at
$0.31 /mile.
SUBCONTRACTS: No subcontractors are anticipated as part of this (NPBCC} scope of
work.
LEGAL PROCEEDINGS: A surcharge of 50% will be added to the professional services
rates for actual sequestered preparation time and for actual time spent in depositions, public
testimony, court and/or hearings.
ARCADIS EQUIPMENT AND MATERIALS: ARCADIS -owned equipment, vehicles and
materials will be invoiced at fixed unit rates. A summary of these rates will be provided upon
request.
ARCADIS TREATABILITY LAB ANALYSES: Routine Treatability Laboratory analyses
will be invoiced at a fixed price per test. Rates will be available upon request.
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ARCADIS
EXPENDABLE ITEMS BILLING RATES
Unit
Expendables Unit Price
Field Items:
1.5" X 3' Disposable PE Bailer each $13.00
Disposable VUC Sampler each 3.00
QED Sample Pro Filters each 16.00
Nalgene Water Filters each 6.00
Nylon Rope (1/8") per/ft. 0.10
1/2" Vinyl Tubing per/ft. 0.40
1/2" Polyethylene Tubing per/ft. 0.80
1/2" Tygon Tubing per/ft. 2.00
1/2" SiliconTubing per/ft. 3.00
1 Liter Collapsible Bottle each 2.00
Soil Sample Brass Tube with Cap each 12.00
Deionized Water per/gal. 3.00
Lab Grade Detergent per/pt. 12.00
Surgical Gloves ($30/box) per/pair 0.40
Respirator Cartridges pair 18.00
Inorganic Water Test Ampule each 3.00
Lock each 15.00
2" Locking Well Cap each 18.00
4" Locking Well Cap each 32.00
Film each 6.00
Graphic Output Charges:
B&W Color
Blueline per sq. ft. 0.15 N/A
Paper Sepia per sq. ft. 0.50 N/A
Mylar Sepia per sq. ft. 1.50 N/A
Photocopy Bond per sq. ft. 1.00 2.00
Photo Copy Velum per sq. ft. 2.00 4.00
Photocopy Mylar per sq. ft. 2.50 5.00
CADD Plot Velum per sq. ft. 0.60 1.20
CADD Plot Mylar per sq: ft. 1.50 3.00
A-Size Scan each 15.00 15.00
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/-~RCADIS
• EXPENDABLE ITEMS BILLING RATES
Office Items:
Reproduction per page 0.15
Bindery:
Document MaterialsBindery original 10.00
Document MaterialsBindery copy 5.00
3-Ring Bindery Materials:
Up to and including 2" original 20.00
Up to and including 2" copy 10.00
2" to 4" original 25.00
2" to 4" copy 15.00
Fax per page 0.50
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ARCADIS
EQUIPMENT RENTAL RATES
•
Rental
D~a ~ Week
WATER MONITORING EQUIPMENT
W 1 Bailer (Stainless or Teflon) 8 24
W2 Conductivity, pH, Temperature ::'Teter 25 7S
W3 Dissolved Oxygen Meter 50 150
W4 Redox Meter 65 125
WS Turbidity Meter 35 100
W6 OiUWater Interface Probe 65 200
W7 Electric W.L. Indicator 25 50
W8 ISCO Stormwater Sampling System --- 525
WATER PUMPING EQUIPMENT
P1 Peristaltic Pump (N1-Flex) 35 100
P2 1" Centrifugal or Sump 20 60
P3 4" Submersible Pump (10 - 20 gpm) 70 230
P4 1" Pneumatic Diaphragm Pump 45 180
PS Bladder Pump and Controller 85 250
P6 2" Pneumatic Submersible w/Controller 95 285
P7 2" Redi-Flo Pump w/Converter, 100' 150 390
P8 2" Flowmeter 30 95
LOGGING EQUIPMENT
L1 Data Logger/Processor 135 400
L2 Transducer 80 240
L3 Barometer (recorder) 25 50
HEALTH AND SAFETY EQUIPMENT
H1 LEVEL D -Initial Equipment: Tyvek, Eye 28
Protection, Ear Protection, Hard Hat, Gloves
H2 LEVEL C -above plus Respirator and One Pair 58
of Cartridges
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ARCADIS
EQI,fIPMENT RENTAL RATES
Rental
H3 LEVEL A or B
H4 Scintillator
Week
(Price Quoted Upon Request)
35 100
FIELD VEHICLES
V 1 Field Truck $0.45/mile + $75/day
V2 Sampling Van $0.45/mile + $290/day
V3 Trailer (up to One Ton) $40/day
AIR MONITORING EQUIPMENT
AI LEL/OZ Meter 55 175
A2 COZ Meter 55 175
A_3 COz ,Methane, Oxygen Meter 115 320
A4 FID 125 375
AS PID 90 270
A6 Automatic Air Sampling Pump 50 80
A7 Manual Air Sampling Pump (Indicator Tubes 10 20
Extra)
A8 Air Flow Meter (pitot, anemometer) 45 105
A9 Portable GC (Prices Quoted Upon Request)
$25/use calibration charge applies to items A 1 to
AS
SOIL VAPOR EXTRACTION EQUIPMENT
E 1 Mobile SVE Pilot Test Unit 640 1,280
E2 SVE Vacuum Gauge w/Well Adapter (ea.) 18 36
E3 Mobile Soil Vapor Extraction Systems,Vapor (Prices Quoted Upon Request)
Treatment Systems, Vacuum-Enhanced
Remediation Systems
SOIL SAMPLING EQUIPMENT
S 1 Soil Sampler 35 100
S2 Power Auger 65 195
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ARCADIS
EQUIPMENT RENTAL RATES
S3 Hand Auger
S4 Hammer Drill
SS Metal Detector
Gl GEOPHYSICAL EQUIPMENT
OPERATIONS EQUIPMENT
O1 Air Compressor (up to 2 hp)
02 Generator (up to 5.0 KW)
03 Surveying Equipment (transit, rod and tape)
04 VCR Camcorder
OS Camera
06 Cellular Phone
07 2-Way Radio (pair)
COMPUTER EQUIPMENT
C 1 Computer Equipment for CARD, Modeling,
Plotting, or Analysis
CS Computer Animation, 3-D Graphics
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Rental
D~a ii Week
25 75
45 135
25 75
Provided Upon Request
35
60
40
20
9
8 (+ calls)
35
135
180
120
75
24
24 (+ calls)
60
$25/hr
$30/hr
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