2004-066 Approves Comprehensive Emergency Management PlanRESOLUTION 66-2004
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A
RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AND ADOPTING T ACOHEDTHE
AS EXHIBIT "A"CWHICH IIENSIVE
S MADE
EMERGENCY MANAGEMENT PLAN, A
PART HEREOF; AND, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA:
Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby
approve and adopt the Comprehensive Emergency Management Plan attached as Exhibit "A" and
made part hereof as though fully set forth herein.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS 14th DAY OF OCTOBER, 2004.
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(Village
ATTEST:
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VILLAGE CLE
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP)
FOR VILLAGE OF NORTH PALM BEACH
STATEMENT OF CONSISTENCY WITH STATE OF FLORIDA
AND PALM BEACH COUNTY COMPREHENSIVE EMERGENCY
MANAGEMENT PLANS
Florida Statutes Chapter 252 authorizes and encourages each locally
constituted municipality to establish an emergency management program.
Municipal Comprehensive Emergency Management Plans are the
municipal counterparts of the State Plan and must be consistent with and
subject to the applicable County Comprehensive Emergency
Management Plan (CEMP).
The Village of North Palm Beach has adopted the Palm Beach County
Comprehensive Emergency Management Plan by reference. The
Palm Beach County Comprehensive Emergency Management Plan
provides the general emergency management structure and guidance
under which the Village of North Palm Beach Comprehensive
Emergency Management Plan was formulated. The Village CEMP,
while intended to be consistent with and coordinated with the County
CEMP is strategic to the particular needs of its citizens and organization
of its government. In those situations which are not specifically
addressed or modified by the Village CEMP, or those situations where
the Village does not have the resources or organization required, the
County CEMP provides the guidance for the Village.
BASIC PLAN
I. INTRODUCTION
This plan provides:
• Guidance in mitigating preparing for, responding to, and
recovering from emergencies and disasters threatening life or
property within the Village of North Palm Beach.
• A framework that will guide organizational behavior (response)
during emergency (ies) or disaster (s).
• A framework of interagency and community -wide cooperation to
enhance disaster mitigation, preparedness, response and recovery.
Each department and participating agency is to become familiar with
this plan to ensure efficient and effective execution of emergency
responsibilities. Each department and participating agency must develop
and maintain Standard Operating Procedures (SOPs). By being prepared we
can better serve the citizens of the Village of North Palm Beach.
This is a strategic document that will continue to be evaluated,
updated and refined to meet our changing needs. Village departments have
contributed to this plan. The Department of Public Safety will continue to
coordinate input and updates to this plan and to work with departments and
agencies in the continuing emergency planning process.
A. PURPOSE (MISSION)
1. The Village of North Palm Beach Department of Public Safety, in
cooperation with Village Administration; Departments and other
members of our community and in an effort to maximize the efficiency
and effectiveness of available resources, endeavors to mitigate, prepare
for, respond to, and recover from natural and man made disasters which
threaten the lives, safety, or property of the citizens of the Village of
North Palm Beach by:
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• Identifying major natural and man made hazards, threats to life, property
and/or the environment that are known or thought to exist.
• Assigning emergency management responsibilities and tasks.
• Describing predetermined actions (responsibilities, tasks) to be taken by
Village agencies and other cooperating organizations and institutions to
eliminate or mitigate the effects of these threats and to respond
effectively and recover from an emergency or disaster.
• Providing for effective assignment and utilization of Village employees.
• Documenting the current capabilities and existing resources of Village
agencies and other cooperating organizations and institutions which must
be maintained to enable accomplishment of these pre -determined actions.
• Providing for the continuity of Village government during and after an
emergency or disaster.
• Enhance cooperation (mutual aid agreements and memorandums of
understanding) and coordination with cooperating community agencies,
neighboring jurisdictions and county, state and federal agencies.
• Providing for a Village emergency planning team comprised of
representatives from all departments as identified and utilized through
this plan development for: continuing review and revision of the plan;
exercise planning and evaluation; reviewing and offering
recommendations on North Palm Beach emergency management
initiatives.
2. To Provide Guidance for:
• Mitigation, preparedness, response and recovery policy and procedures.
• Disaster and emergency responsibilities.
• Training and public education activities.
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B. SCOPE
1. This plan is "operation and task" oriented, and addresses:
• Coordinated regional and inter -regional evacuation, shelter and post
disaster response and recovery;
• Rapid deployment and pre -deployment of resources;
• Communications and warning systems;
• Annual exercises to determine the ability to respond to emergencies;
• Clearly defined responsibilities for Village departments to an Emergency
Support Function (ESF) approach to planning and operations.
2. This plan describes the basic strategies, assumptions and mechanisms
through which the Village will mobilize resources and conduct activities
to guide and support local emergency management efforts through
response and recovery. To facilitate effective inter -governmental
operations, this plan adopts a functional approach that groups the type of
assistance to be provided under ESFs to address functional needs at the
state, county and village level. Each ESF is headed by either a North
Palm Beach or a Palm Beach County lead agency, which has been
selected, based on its authorities, resources, and capabilities in the
functional area. The ESFs serve as the primary mechanism through
which assistance is managed in an affected area.
3. Definitions.
• The term "Emergency" as used in this plan means a set of circumstances
which demand immediate action to protect life, preserve public safety,
health and essential services, or protect property and the environment.
• "Disaster" means the situation requires all available village resources
and/or augmentation, and is beyond the capabilities of the Village of
North Palm Beach. A state of "emergency" or "disaster" can be
proclaimed by the Mayor.
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C. METHODOLOGY
1. Describe planning process.
Z. Promulgated by Mayor, see letter, page
3. Departmental letters of acknowledgement accepting this planning process
and the plan responsibilities are on file in the Village Manager's Office.
4. Distribution list containing the names of the Department/Agency and the
number of copies of the Comprehensive Emergency Management Plan
(CEMP) they were given is on file in the Office of Village Manager.
5. Plan maintenance and record of changes.
• The Office of the Village Manager ensures that necessary changes and
revisions to the Plan are prepared, coordinated, published and distributed.
• The plan will undergo revisions whenever:
- It fails during emergency.
- Exercises, drills, reveal deficiencies or "shortfall (s)"
- Village government structure changes.
- Community situations change.
- State requirements change.
- Any other condition occurs that causes conditions to change.
• The Office of the Village Manager will maintain a list of individuals and
organizations which have control copies of the plan. Only those with
control copies will automatically be provided updates and revisions. Plan
holders are expected to post and record these changes. Revised copies
will be dated and marked to show where changes have been made.
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BASIC PLAN
II. SITUATION.
A. HAZARD ANALYSIS
1. A County comprehensive "Hazard Vulnerability Analysis (HVA)" has
been completed and it reflects the potential threat to the Village of North
Palm Beach. The HVA is published separately and is on file in the Palm
Beach County (PBC) Emergency Operations Center (EOC).
2. Hazard Overview:
Due to its location and geological features, the Village of North Palm
Beach is vulnerable to the damaging effects of certain hazards. A list of
these hazards are found on the following pages.
3. Disaster response efforts are often hampered by equipment and facility
damage, communication failures, inclement weather, responder injury
and death, and many other limiting factors. In the event of an emergency
or disaster that exceeds the available resources, the public should expect
and be prepared for a minimum of a 72 -hour delay for emergency
response services.
HAZARDS AFFECTING NORTH PALM BEACH
NATURAL HAZARDS
Droughts and freezes: North Palm Beach is vulnerable to the adverse
effects of severe water shortage caused by drought. During periods of
drought, the Village participates in a countywide, uniform, forceful
contingency plan to effectively restrict the use of water. The Village is
also subject to "quick freezes" which primarily effects homeless
indigents. Palm Beach County opens shelters for the homeless when
temperatures are predicted to drop below 35 degrees F. overnight.
Floods: During extended periods of heavy rainfall, certain low-lying
neighborhoods (coastal property and lands) within the Village are subject
to flood damage caused by the inability of natural and mechanical
drainage systems. All coastal property and inhabitants are subject to
severe damage and loss of life resulting from floods caused by hurricane
associated tidal surge.
Hurricane: The Village has a history of hurricanes which have
produced significant property damage.
Tornadoes: The State of Florida ranks among the highest in the nation
and Palm Beach County is the second highest county experiencing
tornado incidents in the State. Tornadoes are capable of producing mass
casualties.
TECHNOLOGICAL HAZARDS
Accidental Release of Hazardous Materials: North Palm Beach
provides ground transportation routes for the transporting of hazardous
materials. A large volume of hazardous materials are routinely
transported through the Village on a daily basis. The accidental sudden
release of hazardous materials is capable of creating a substantial number
of casualties during a relatively brief period of time.
Aircraft Crash: Palm Beach County International Airport is located
within a densely populated area of the County. Airport traffic presents
the possibility of a large number of on board casualties in the event of a
crash anywhere in North Palm Beach. Particularly vulnerable are the
populated ground areas within the approach patterns to airport runways.
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Conflagration: Mass Casualties resulting from extensive structural fire,
both as a result of burns and from injuries sustained by victims
attempting to exit buildings on fire, is an ever present possibility in North
Palm Beach.
Structural Failure: North Palm Beach is the home of a number of
medium and high rise buildings. Structural failures of buildings under
construction are capable of producing mass casualties.
Surface Transportation Accidents:
Highway: U.S. 1 is a heavily traveled major highway which passes
through the Village. Accidents involving a large number of vehicles to
include fully loaded commercial carriers are capable of producing mass
casualties.
Railroads: The Village has railroad traffic passing along its western
boundary. Railroad accidents are a potential source of accidents, which
may produce mass casualties.
Watercraft Accidents: North Palm Beach has approximately five miles
of Intercoastal Waterway and canals. Accidents involving boats carrying
a large number of people can produce mass casualties.
CIVIL/POLITICAL
Civil Disturbance: The destructive and lawless acts of groups of people
within a civil disturbance environment may produce mass casualties.
Terrorism: Increasing acts of terrorism by agents whose interest are
alien to those of the United States are capable of threatening the safety of
North Palm Beach's citizens and of producing mass casualties.
Undocumented Aliens: The Atlantic shores adjacent to North Palm
Beach are the frequent scene of the arrival of undocumented aliens. Any
unannounced arrival of a large number of aliens is capable of disrupting
the normal delivery of government services. Until relieved of the
responsibility by Palm Beach County, State, or the Federal government,
North Palm Beach must be capable of providing mass refugee care to
include shelter, food, water, transportation, medical, police protection,
and other social services.
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BASIC PLAN
III. CONCEPT OF OPERATIONS
A. GENERAL
1. The primary objective for emergency management in the Village of
North Palm Beach is to provide a coordinated effort from all supporting
Village departments in the preparation for, response to, and relief from
injury, damage and suffering resulting from either a localized or wide
spread disaster. The Department of Public Safety is the focal point for
Village emergency management activities. However, emergency
management responsibilities extend beyond this department to all
Village government departments and ultimately, to each individual
citizen.
2. Citizen and Government Roles. Basic responsibility for emergency
planning and response lies with individuals and heads of households.
When a situation exceeds the capabilities of individuals, families and
volunteer organizations, a Village emergency exists. Village officials
will implement their jurisdiction's and/or agency's standard emergency
policies, procedures and instructions (PPI) to alleviate the emergency
and relieve suffering and protect lives, property and resources. Pre-
existing mutual aid agreements between the various government
jurisdictions within and adjacent to Village boundaries may be invoked
as appropriate. The Village Mayor may declare a civil emergency to
expedite access to local resources needed to cope with the incident. If
the needed response exceeds these local capabilities, a disaster situation
exists. The Village Mayor may declare a disaster emergency under
Florida Statues Chapter 252.38(2). He/she may further ask for county
assistance or a gubernatorial declaration and state assistance through the
county. The Governor, in turn, has the option of asking for federal aid
when it appears that the combined resources of the Village, other local,
county and state agencies will be inadequate.
3. Relationship Between Emergency and Daily Operational Functions. In
addition to the Department of Public Safety, emergency management is
the day to day function of certain village agencies, such as the
Department of Public Services. While the routine functions of most
village agencies are not of an emergency nature, pursuant to this plan, all
officers and employees of the village will plan to meet emergencies.
threatening life and property. This entails a day to day obligation to
assess and report the impact of an emergency or disaster event. It
requires monitoring conditions and analyzing information that could
signal the onset of one of these events. Disasters will require village
departments to perform extraordinary functions (as per 252.38(3). In
these situations, every attempt will be made to preserve organizational
integrity and assign tasks which parallel the norm. However, it may be
necessary to draw on people's basic capacities and use them in areas of
greatest need. Day to day functions that do not contribute directly to the
emergency operation may be suspended for the duration of any
emergency. Efforts that would normally be required to perform those
functions may be redirected to accomplish emergency tasks.
a. The Village Manager through the Village Council is responsible for
the direction, control and coordination of emergency management
activities in the Village of North Palm Beach.
B. EMERGENCY MANAGEMENT PHASES:
The village will meet its responsibility for protecting life and property
from the effects of hazardous events by acting within each of the four
phases of emergency management.
1. Mitigation.
Actions accomplished before an event to prevent it from causing a
disaster, or to reduce its effects if it does, save the most lives,
prevent the most damage and are the most cost effective. Village
departments will enforce all public safety mandates of the Village
of North Palm Beach Code of Ordinances to include land use
management and building codes; and to recommend to the Village
Council, legislation required to improve the emergency readiness
of the community. The Village Council will solicit advice from
the Village Manager and the public and enact legislation necessary
to improve the emergency readiness of the community.
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2. Preparedness.
Village departments will remain vigilant to crises within their areas
of responsibility. Village emergency service departments will
prepare for emergencies by maintaining existing or developing
detailed standing emergency PPI's to enable first responders to
accomplish the tasks normally expected of them. All village
departments will prepare for disasters by developing detailed
standing disaster Policies, Procedures, and Instructions (PPI) to
accomplish the extraordinary tasks necessary to integrate the
departments total capabilities into a Village disaster response.
Disaster Policies, Procedures, and Instructions (PPI) must
complement this plan. Village departments will ensure that their
employees are trained to implement emergency and disaster
procedures and instructions. Departments will validate their level
of emergency readiness through internal drills and participation in
exercises selected by the Village. Other governmental
jurisdictions within and outside Village boundaries will also be
encouraged to participate in these exercises. Exercise results will
be documented and used in a continuous planning effort to
improve the Village's emergency readiness posture. This joint,
continuous planning endeavor will culminate in revisions to this
plan in the constant attempt to achieve a higher state of readiness
for an emergency or disaster response.
Preparedness consists of almost any pre -disaster action which is
assured to improve the safety or effectiveness of disaster response.
Preparedness consists of those activities that have the potential to
save lives, lessen property damage, and increase individual and
community control over the subsequent disaster response.
3. Response.
The active use of resources to address the immediate
and short term effects of an emergency or disaster constitutes the
response phase and is a focus of department emergency and
disaster standing operating procedures and instructions, mutual aid
agreements, and this plan. Emergency and disaster incident
responses are designed to minimize suffering, loss of life, and
property damage, and to speed recovery. They include initial
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damage assessment, emergency and short-term medical care, and
the return of vital life support systems to minimum operating
standards. When any Village department receives information
about a potential emergency or disaster, it will conduct an initial
assessment, determine a need to alert others, and set in motion
appropriate actions to reduce risk and potential impacts.
Emergency response activities will be as described in agency
Policies, Procedures, and Instructions (PPI) and may involve
activating the Emergency Operation Center (EOC) for
coordination of support. Village departments will support first
responders by providing warnings and emergency public
information and helping to save lives and property, supply basic
human needs, maintain or restore essential services, and protect
vital resources and the environment. Responses to declared
emergencies and disasters will be guided by this plan.
4. Recovery.
Emergency and disaster recovery efforts aim at returning to pre -
disaster community life. They involve detailed damage
assessments, complete restoration of vital life support systems,
financial assistance and long term medical care. There is no
definite point at which response ends and recovery begins.
However, generally speaking, most recovery efforts will occur
after the emergency organization is deactivated and Village
departments have returned to pre -disaster operation, and will be
integrated with day to day functions.
C. ORGANIZATION.
1. Daily Operations (Pre -disaster).
The Village .is governed by an elected Village Council. A Village
Manager administers the daily routine business of the Village
government in a manner consistent with policies established by
the Village Council. The Village government is organized into
functional departments and divisions created for the delivery of
essential government services. (See the Village of North Palm
Beach Organizational Chart)
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2. Emergency Organization.
a. The Village Manager shall perform the function of Director of
Emergency Management, and shall implement, manage and
report on all actions authorized and taken pertinent to any
emergency action.
b. The Village Manager shall assign duties to include the on-
going planning for and coordination of those actions necessary
for the creation and maintenance of an effective emergency
response capability to prepare for and manage emergency
conditions.
c. The Village Manager may order special, temporary personnel
assignments that require individuals to work outside their
regular department or job classifications.
d. In the event the Village of North Palm Beach is involved in a
disaster, the chain of authority shall be as follows:
(1) Mayor and Village Council
(2) Village Manager
(3) Director of Public Safety or designated department head.
e. All appointments and work assignments in an emergency
situation shall be documented. Department Heads will submit
a complete emergency operational plan as to staffing
allocation, equipment distribution and other emergency related
needs as requested by the Village Manager.
f. This plan establishes the Village emergency management
program. All officers and employees of the Village are part of
the emergency organization.
3. Incident Command System.
This plan formalizes the Incident Command organization and
structure.
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4. Village Emergency Planning Team.
A Village Emergency Planning Team is hereby established
through promulgations of this plan. The team shall be composed
of representatives or alternates from selected Village
departments, plus other agencies as may be necessary. The team
shall formulate emergency management policy recommendations
to the Village Council. This includes development and
maintenance of this plan, exercise planning and evaluation, and
related initiatives. Each department appointed to this team will:
designate a primary representative and alternates; document
these appointments to include telephone numbers ; and provide a
copy to the Village Manager. The Village Manager will chair the
team and will schedule periodic meetings as needed.
A CONTINUITY OF GOVERNMENT.
1. Mayoral succession. The line of succession to the Mayor is prescribed by
the Village of North Paha Beach Code of Ordinances.
2. Line of succession to the position of Emergency Manager.
• The line of succession to the position, of Emergency Manager shall be as
follows: Director of the Department of Public Safety, Director of the
Department of Public Services, Fire Chief.
• The line of succession to all other departments within the Village shall be
specified in each departments Policies, Procedures and Instructions (PPI).
Each North Palm Beach department is directed to assign three alternates
for each key emergency position.
3. Preservation of Records. All Village departments will develop Policies,
Procedures, and Instructions (PPI) to guarantee the preservation of vital
public records, to include their reconstitution if necessary, during and after
emergencies. In general, vital public records include those considered
absolutely essential to the continued operation of Village
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4. Village Emergency Planning Team.
A Village Emergency Planning Team is hereby established through
promulgation of this plan. The team shall be composed of
representatives or alternates from selected Village departments,
plus other agencies, as may be necessary. The team shall
formulate emergency management policy recommendations to the
Village Council. This includes development and maintenance of
this plan, exercise planning and evaluation, and related initiatives.
Each department appointed to this team will: designate a primary
representative and alternates; document these appointments to
include telephone numbers; and provide a copy to the Village
Manager. The Village Manager will chair the team and will
schedule periodic meetings as needed.
D. CONTINUINITY OF GOVERNMENT.
1. Mayoral succession. The line of succession to the Mayor is prescribed
by the Village of North Palm Beach Code of Ordinances.
2. Line of succession to the position of Emergency Manager.
• The line of succession to the position of Emergency Manager shall be
as follows: Director of the Department of Public Safety, Director of
the Department of Public Services, Fire Chief.
• The line of succession to all other Departments within the Village
shall be specified in that Department's Policies, Procedures and
Instructions (PPI). Each North Palm Beach Department is directed to
assign three or more alternates for each team emergency position.
3. Preservation of Records. All Village Departments will develop Policies,
Procedures, and Instructions (PPI) to guarantee the preservation of vital
public records, to include their reconstitution if necessary, during and
after emergencies. In general, vital public records include those:
considered absolutely essential to the continued operation of village
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government; considered absolutely essential to the village's ability to
fulfill its responsibilities to the public; required to protect the rights of
individuals and the village; and, essential to restoration of life support
services. Documentation of actions taken during an emergency or
disaster is a legal requirement.
E. LEVELS OF DISASTER
1. Localized Disaster.
The principal of graduated response will be used in responding to
localized disasters. The initial response will be from emergency
personnel dispatched by normal procedures. Their assessment of the
situation will determine if additional resources are needed. Village
departments may be called upon to provide additional resources.
Mutual aid and the Palm Beach County EOC may provide additional
support if resource needs are beyond existing Village of North Palm
Beach capability. Activation of the Village EOC may not be
necessary during a "localized" disaster.
2. Widespread Disaster.
Hurricanes are considered the most probable widespread disaster
which could impact the entire Village and adjacent areas. It is
anticipated that a full activation of the EOC will be required to
coordinate the Village's response.
3. Graduated Response.
Most disasters will require a graduated response involving only those
persons necessary to handle the situation. For this purpose, four
levels of response will be used:
a. Level One Emer encu.
A "Level One" Emergency is a common emergency situation that
occurs on a frequent basis. Responsibility for control of the
incident rests with the responding department. The Emergency
Operation Center is at normal operating condition.
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b. Level Two EmergencX.
Should an incident remain unresolved, the emergency status will
rise to a "Level Two" Emergency. Level Two incidents involve
routine assistance from internal and/or external agencies, including
mutual aid. Command and control are still the responsibility of the
primary response department. Notification of the Village Manager
will be at the discretion of the coordinating department head.
c. Level Three Emergency.
Should the incident begin or escalate to a situation where non-
routine assistance is required or anticipated, a "Level Three"
Emergency will be declared. The Village EOC will activate at full
staffing level. This level of emergency will be used for all
hurricanes, for some tropical storms and for any major
technological disasters. The Palm Beach County EOC is notified,
communication and coordination is maintained.
d. Level Four Emergency
A situation requires full activation of the Village EOC to include
representatives from outside agencies. State and Federal agencies
are typically activated at this level to augment the Village of North
Palm Beach and Palm Beach County response efforts.
F. EMERGENCY SUPPORT FUNCTIONS (ESF's)
1. ESF's represent groupings or types of assistance activities that
citizens are likely to need in times of emergency or disaster.
County and State comprehensive emergency management plans,
and the Federal Response Plan, are organized by related
emergency functions, commonly known as "Emergency Support
Functions". During emergencies, municipal, County and State
EOC's determine which ESF's are activated to meet the disaster
response needs.
2. The County, State, and Federal governments will respond to the
Village of North Palm Beach requests for assistance through the
ESF structure. Within the County and State EOC's, requests for
assistance will be tasked to the particular ESF's for completion. A
lead agency for each ESF is indicated, and will be responsible for
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coordinating the delivery of that ESF to the emergency area. The
lead agency will be responsible for identifying the resources within
the ESF that will accomplish the mission, and will coordinate the
resource delivery.
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G: DIRECTION AND CONTROL.
1. General.
a. The emergency management organization of the Village of
North Palm Beach is the responsibility of the Village
Manager. All Village of North Palm Beach departments and
their applicable volunteer and private resources are part of the
Village Emergency management organization as outlined in
this plan. This plan will be utilized to guide response to
emergencies/disasters or the imminent threat thereof, and to
guide Crisis Action Team (CAT) support to field operations.
b. The Village Council may declare a "state of local emergency"
under Florida State Statute Chapter 252.38(3) or a "state of
emergency" under Florida Statutes Chapter 870.043 to
expedite access to local resources needed to cope with an
incident. If the needed response exceeds these local
capabilities, a disaster has occurred.
c. The Village Council may, by emergency proclamation, use
Village resources and employees as necessary, and alter
functions of departments and personnel as necessary.
d. If the situation is beyond local capability, a request for
County, State, and/or Federal assistance may be in the
original proclamation or included in the second proclamation
presented to the Governor through the Florida Division of
Emergency Management.
e. The Palm Beach County EOC serves as the liaison and
coordinating agency between the Village and State
government.
f. If County, State and/or Federal resources are made available
to the Village of North Palm Beach, they will be under the
operational control of the Village Manager.
2. Crisis Monitoring, Crisis Action Team (CAT).
a. The Department of Public Safety is the Village of North
Palm Beach 24-hour "Crisis monitor". The Department of
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Public Safety provides an on-going independent analysis of
incoming information. As emergency situations threaten or
occur, the Department of Public Safety may convene a "Crisis
Action Team (CAT") to facilitate the process of evaluation
and incident planning, and possible activation and
implementation of emergency functions and resources. The
CAT will also be used to support "Incident Commanders" in
field situations.
b. The Crisis Action Team "CAT is a flexible,
supporting/coordinating service that could be: one person at
home facilitating the coordination of personnel and resources
to an incidence scene; several people convening in the
Emergency Operation Center (EOC) or on -scene to assist the
"Incident Commander" as needed.
c. Core members of the Crisis Action Team (CAT) include:
Village Manager, Director of Public Safety, Chief of the Fire
Division, Public Services Director, Paramedic Supervisor and
the Recreation Director. Exactly who is called and ultimately
how many people will serve on the Crisis Action Team (CAT)
is dependent upon the situation and the functions that will be
activated.
d. Instantaneous events may trigger immediate full Village EOC
activation through first responder divisions, such as the fire
division or law enforcement division of the Department of
Public Safety.
3. On -scene Management Incident Command System (ICS)
a. On -scene response to emergencies follows the concept of the
Incident Command System (ICS)
b. The person in charge at the incident is the on -scene Incident
Commander who is responsible for ensuring each agency on -
scene can carry out its responsibilities.
c. Upon arriving at an incident scene, the Incident Commander
should:
• Assess the situation and identify hazards.
• Develop objectives (tasks to be done).
• Ensure appropriate safety and personnel protective
measures.
• Develop an action plan and priorities.
• In coordination with the Village EOC, contact appropriate
agencies and personnel with expertise and capability to
• carry out the incident action plan.
• Coordinate as appropriate, with other first responders.
d. When more than one agency is involved in an incident scene,
the agency having jurisdiction and other responding agencies
should work together to ensure that each agency's objectives
are identified and coordinated.
e. Team problem solving should facilitate effective response.
Other agency personnel working in support of the Incident
Command System will maintain their normal chain of
command but will be under control of the on -scene Incident
Commander.
f. The on -scene Incident Commander may designate an
Information Officer to work with the news media in an
incident. This may include coordinating agency media
releases and arranging contacts between the media and
response agencies. If additional support is needed, a Crisis
Action Team (CAT) and/or the Village Emergency Operation
Center may be activated.
4. Emergency Operation Center — Activation.
a. The Emergency Operation Center (EOC) is the key to
successful response and recovery operations. With decision
and policy makers located together, personnel and resources
can be used efficiently. Coordination of activities will ensure
that all tasks are accomplished, minimizing duplication of
efforts.
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b. Depending upon the severity and magnitude of the disaster,
activation of the Village EOC may not be necessary, may
only be partially required, or may require full activation.
Partial activation would be dictated by the characteristics of
the disaster and would involve only those persons needing to
interact in providing the Village's coordinated response.
c. The Village EOC may be fully activated by a decision of the
Crisis Action Team (CAT); the Fire Chief, the Director of
Public Safety, the Director of Public Services, the Village
Council or the Village Manager. When the decision is made
to activate the Village EOC, the Village Manager will notify
the appropriate staff members to report to the EOC. The EOC
management staff will take action to notify and mobilize the
appropriate organizations and operation centers which they
are responsible for coordinating.
5. Emergency Operations Center (EOC) — Operations and Staffing.
a. Overview.
• The Village of North Palm Beach Emergency Operation
Center (EOC) is organized and will function according to the
"National Interagency Incident Management Systems"
(NIIMS) "Incident Command System" (ICS) principles.
• The Incident Command System (ICS) is intended to be
flexible and should be tailored by the "EOC Manager" and the
"Section Chiefs" to meet the demands of any particular
situation.
• In this system, the Village Manager exercises his/her
authority and responsibility in consultation with the
policy/executive group, which will provide overall policy and
guidance for developing the strategic objectives in dealing
with any emergency/disaster.
III -13
• The EOC Manager is responsible to the Village Manager and
the policy/executive group and will implement policy
directives, and will have overall management responsibility
for the incident.
NOTE: The term ``EOC Manager" is used instead of
Incident Commander (per Incident Command System), to
avoid confusion with the "Incident Commanders" in the
field.
• The Village of North Palm Beach Department Head most
heavily impacted will normally serve as the Emergency
Operation Center (EOC) Manager.
b. The Village Manager.
• The Village Manager directs response actions to save lives
and to protect property and recommends/instigates population
protective actions. Within the framework of the Crisis Action
Team (CAT) and the Emergency Operation Center (EOC), all
available resources are identified and mobilized as necessary.
Tasks are prioritized and resources used within this priority
framework.
c. Policy/Executive Group.
• This group is chaired by the Village Manager and consists of
the Village Manager, the Village Attorney, the Director of
Public Safety, the Fire Chief, the Finance Director, Public
Services Director and other members that the Village
Manager may designate. This group will develop policy and
strategy, provide interface to the media and public, and liaison
with State and Federal officials as required.
• The Village Manager and his/her policy/executive group will
disseminate policy guidance and direction through the EOC
Manager, who will be located in the EOC.
III -14
d. EOC Manager and Staff.
• The EOC Manager reports to the Village Manager and the
policy/executive group, is in charge of EOC, and is
responsible for making decisions necessary to meet the
emergency/disaster to include the management of incident
activities, development and implementation of strategic
decisions, and approving the ordering and releasing of
resources. This element may include such staff as required
to perform or support the management function, and
includes the Information Officer, Safety Officer, Emergency
Management Coordinator/Liaison Officer, and EOC Support
Officer.
• The EOC Manager function is staffed by the Police, Fire, or
Public Services Department or the Village Manager.
• The "Information Officer" will serve on the EOC Manager's
staff as well as advise the policy/executive group and is in
charge of implementing ESF 14: Public Information.
• The "Safety Officer" will advise EOC Manager on EOC and
operational safety issues. The Safety Officer function is
staffed by the Paramedic Division Head.
• The "Emergency Management Coordinator/Liaison Officer"
will facilitate efficient EOC operations, and `trouble shoot'
for the EOC Manager and maintain contact with Palm Beach
County EOC. As the EOC "Liaison Officer", the
Emergency Management coordinator will be the point of
contact with other agencies.
• The "EOC Support Officer" maintains EOC readiness and
provides/coordinates EOC administrative and logistical
support required during EOC operations.
III -15
e. EOC Section Chiefs.
• Using the basic premise of an optimum span of control,
there normally will be three of four sections: Operations,
Planning, Logistics and Administration/Finance.
• Each of these sections will have branches or units that
will generally be functionally oriented. The size and
functions within this organization will be dictated by the
magnitude and nature of the emergency.
f. EOC Operations Section
• EOC Operations Section is responsible for all tactical
command and coordination of incident response
assets.
• The Operations Chief position is staffed by either the
Fire Chief, Paramedic Supervisor or Law
Enforcement or Public Services Department
personnel.
• The Operations Section consists of the following
branches:
- The "Law Enforcement Branch" staffed by Law
Enforcement personnel is in charge . of
implementing ESF 16 Law Enforcement and
Security and ESF 2 Communications.
- The "Fire Operations Branch" staffed by Fire
Department personnel is in charge of
implementing ESF 4 Fire Fighting, ESF 8
Health and Medical, ESF 9 Search and Rescue,
and ESF 10 Hazardous Materials.
- The "Public Utilities Branch" staffed by Public
Services personnel is in charge of implementing
ESF 3 Public Utilities and Damage Assessment.
g. EOC Plans Section.
• The EOC Plans Section collects, evaluates, disseminates,
and documents information about the incident, status of
resources and develops the Incident Action Plans.
e. EOC Section Chiefs.
• Using the basic premise of an optimum span of control, there
normally will be three or four sections; Operations, Plans,
Logistics, and Administration/Finance.
• Each of these sections will have branches or units that will
generally be functionally oriented. The size and functions
within this organization will be dictated by the magnitude and
nature of the emergency.
f. EOC Operations Section.
• EOC Operations Section is responsible for all tactical
command and coordination of incident response assets.
• The Operations Chief position is staffed by either the Fire
Chief, Paramedic Supervisor or Law Enforcement or Public
Services Department.
• The Operation section consists of the following branches:
- The "Law Enforcement Branch", staffed by the Public
Safety Department who is in charge of implementing ESF
16 Law Enforcement and Security.
- The "Fire Operations Branch" is staffed by the Fire
Department who is in charge of implementing ESF 4 Fire
Fighting ESF S, Health and Medical ESF 9, Search and
Rescue ESF 10 Hazardous Materials.
- The "Public Utilities Branch" is staffed by the Public
Services Department who is in charge of implementing ESF
3, Public Utilities and Damage Assessment.
g. EOC Plans Section.
• The EOC Plan Section collects, evaluates, disseminates, and
documents information about the incident, status of resources
and develops the Incident Action Plans.
III -16
• The Plans Chief position is staffed by either Fire, Police,
or Public Services department personnel and is in charge
of implementing ESF 5 Information and Planning.
• The Plans Section consists of the following units:
- "Incident Information Unit" is staffed by either Fire,
Police or Public Services Department personnel.
- "Damage Assessment Unit" is staffed by Public
Services Department personnel.
- "Incident Planning Unit" is staffed by either Fire,
Police or Public Services Department personnel.
h. EOC Logistics Section.
• The EOC Logistics Section is responsible for providing
all support needs to emergency incident sites, and will
order all resources, and provide facilities, supplies and
services
• The Logistics Chief is staffed by a member of the
Department of Recreation.
• The Logistics Section consists of the following branches:
- ESF 1 Transportation
- ESF 6 Mass Care
- ESF 7 Resource Support
- ESF 11 Food and Water
- ESF 12 Energy
- ESF 13 Military Support
- ESF 25 Volunteers and Donations
- ESF 17 Animal Protection
III -17
i. EOC Finance Section.
• EOC Finance Section is responsible for monetary, financial,
and related administrative functions.
• The Finance Section is staffed by the Finance Department.
6. Controls, Continuity of Operations.
a. During emergencies, decision-making authority and control of
the emergency is retained by the Village of North Palm
Beach. The Field Incident Commanders are Village officials,
usually fire or police officers. The local coordination and
commitment authority for local resources is retained by the
Village of North Palm Beach elected officials and delegated
as appropriate.
b. The Village of North Palm Beach EOC, once activated,
directs and controls a response to an emergency or disaster. It
is organized will function according to the National
Interagency Incident Management Systems (NIIMS) Incident
Command System (ICS) principles.
c. EOC Incident Command (EOC Manager Position) will
normally be vested in the Department deciding to activate the
EOC to support their emergency response activities, unless
otherwise specified by the Village Manager, who will be
notified and briefed by the EOC Manager as soon as possible.
Consistent with the modular component of National
Interagency Incident Management Systems (NIIMS) Incident
Command System (ICS), the EOC may be activated to
coordinate support for an on -scene incident commander,
without activating the full Village of North Palm Beach
emergency organization.
III -18
d. During the effective period of any declared emergency, the
EOC Manager directs and controls all emergency response
activities and employs all necessary emergency resources
according to the provisions of this plan.
e. Continuity of operations.
• The EOC may be required to operate on a 24-hour basis for
the duration of an incident or disaster.
• During 24-hour operation, shifts will normally be 12 hours in
length.
• Each position in the EOC should have a total of at least two,
preferably three people designated for manning during 24-
hour operations.
7. Facilities.
a. Emergency Operations Center.
• The EOC is located within the Department of Public Safety
building located at 560 U.S. 1, North Palm Beach.
• The Department of Public Safety is responsible for the
readiness and support of the EOC.
• Secondary of alternate EOC location is the Department of
Public services building located on Prosperity Farms Road,
North Palm Beach.
b. Department Operating Locations.
• Each Village of North Palm Beach department is directed to
establish a primary location and alternate location from which
to establish direction and control of its respective activities in
an emergency or disaster. This may be from the EOC, or
other location, depending on circumstances.
III -19
c. Communications.
• Most departments involved in disaster operations will
maintain operations of dispatch centers that will control the
operations of the emergency forces under their control.
• Any department operating from another location will maintain
contact with EOC through direct communication, such as
telephone and radio.
• All departments are responsible to ensure their
communication systems are in place between EOC
representatives and their department.
• Each department will bring to the EOC their own portable
radio, charger, spare batteries, and cellular telephones.
Additional communications equipment will be provided at the
EOC.
• Communications to the general public will be through the
media. The Emergency Alert System (EAS) is accessed
through the Palm Beach County Emergency Operation
Center.
H. NOTIFICATION AND WARNING
1. Notification.
a. The Village of North Palm Beach may receive initial warning
of a disaster or pending disaster from the State EOC, Palm
Beach County EOC, neighboring jurisdictions, the National
Weather Service, the news media, or the general public.
2. Watch, Standby Procedures.
a. The Village Manager or his designee will issue a standby order
if a pending disaster has the potential of affecting the Village
III -20
of North Palm Beach
heading for the Palm
following actions:
• Review this document.
• Notify employees.
(i.e. a hurricane in the Atlantic Ocean
Beaches). Departments will take the
• Review department emergency plans.
• Ensure that department vehicles and equipment are serviced
and ready.
• Inventory existing communication equipment. Be prepared to
collect and re -distribute radios, portable telephones, chargers,
batteries, etc.
• Obtain maps, drawings and other emergency work job aids.
• Continue to provide routine service to the public, but plan to
change to emergency procedures upon warning notification.
b. During an emergency alert, all Village of North Palm Beach
employees are on standby. Recall procedures vary by
department, and each department has the responsibility to
inform employees of proper recall procedures. Employees
who are recalled are expected to secure their families and
homes, and report promptly to their assigned positions.
c. Employees who are recalled should realize that the emergency
may be several days or longer in duration. Each employee
should report to his/her emergency assignment with personal
items necessary for 72 hours. (e.g. personal articles, toiletries,
change of clothing, medications, special non -refrigerated
dietary foods, blanket/sleeping bag, etc.).
3. Warning.
a. Upon notification of a warning (eminent or spontaneous
event), each department will initiate internal notification
actions to:
• Alert employees assigned to emergency duties.
III -21
• As appropriate to the situation:
- Suspend or curtail normal business activities.
- Recall essential off duty employees.
- Send non-critical employees home.
- Evacuate the department's facilities as necessary.
- If requested, augment the Village's effort to warn the public
through the use of vehicles equipped with public address
systems, sirens, employees going door to door, etc.
4. Emergency Public Information.
a. Rapid dissemination of information is essential and vital for
health and safety protection during and after emergencies and
disasters. The primary means to do this is by direct contact with
the media and by use of the Emergency Alert System (EAS)
activated through the Palm Beach County Emergency Operations
III -21 A
I. RESPONSE ACTIONS.
1. General.
a. Activation of Village CEMP.
• When an emergency/disaster has occurred or is
imminent, the Village Mayor may declare a state
of emergency, activating the emergency response,
recovery, and mitigation aspects of the Village of
North Palm Beach CEMP that apply to the affected
area.
• Portions of the CEMP (certain ESF's) may be
activated in support of a field incident commander
for smaller, single site emergency events, without
a formal declaration by the Village Council.
b. EOC Activation.
• EOC may be fully activated by the decision of the
Crisis Action Team, the Fire Chief, the Director of
Public Safety, the Village Manager, or the Director
of Public Services or on order of the Village
Council.
• As a practical matter, any "Incident Commander"
can request a Crisis Action Team (CAT) or EOC
activation.
• When a decision is made to activate the EOC , the
Village Manager will notify the appropriate staff
members to report to the EOC. The EOC
management staff will take action to notify and
mobilize appropriate organizations and operations
centers, which they are responsible for coordinating.
III -21 B
• Departments assigned to an EOC function, when
notified will: (See pages III -20 through III -21 Q
- Call up and dispatch their personnel to the
Emergency Operations Center (EOC) as per
their Policy, Procedure, and Instruction
(PPI's) or standard operating procedures.
- Activate and ensure their emergency
communications systems are functioning,
especially internally to their key personnel
(as per their S OP's) and from their key
personnel to the Village EOC.
- Activate their Policy, Procedure, and
Instructions (PPI's) and be prepared to carry
out their responsibilities as indicated in this
plan. Specific "how to" actions and tasking
to perform indicated responsibilities are
found within each department's PPI's.
III -21 C
DEPARTMENTAL INITIAL RESPONSE TACTICAL GUIDANCE AND
POLICY.
It is the policy of the Village of North Palm Beach that all departments and
agencies maintain policies, procedures, and instructions (PPI) as set forth in
section IV of this Basic Plan, and will ensure their emergency activation
procedures conform to the following: Village of North Palm Beach
Departmental Initial Response Tactical Guidance and Policy.
Tactical (Departmental) operations are expected to be managed by the
various Village departments and divisions controlling their personnel and
resources in accordance with their Departmental Policies, Procedures, and
Instructions (PPI) or Standard Operating Procedure (SOP). Village
departments, divisions, and/or agencies are directed to include the following
in their "standing orders" to their personnel.
1. General information to be reported from the field (or incident sites)
should include:
• What has happened.
• What can be done about it.
• What is needed.
• Should Emergency Operation Center (EOC) be activated partial or
full activation.
Note: Recommendation should be made to Emergency Manager, Fire
Department, or Police Department.
2. Additionally, immediate, specific information should include the status
of (name of department):
• Personnel
• Equipment
• Vehicles
• Communications capabilities
• Facilities
North Palm Beach managers, supervisors are expected to report this
information (above) and information on damages, and tasks to be done (if
applicable) to Emergency Management, Fire Department, Police Department
and/or to the EOC by whatever means possible.
III -22
3. As soon as possible, North Palm Beach Departments will do a "roll call"
r of field units to determine status.
4. On duty personnel in the field shall evaluate their own condition and
situation, and if possible, evaluate their surroundings by making a quick
"windshield survey" of their area and communicate this information to
(who and how).
5. If a unit is unable to communicate with their command or dispatch, they
should:
• Attempt to contact other mobile units (state how).
• Contact emergency operation center (EOC), (state how).
• Contact (list who).
• OR report to
(list location or location),
6. If required, off duty personnel will be recalled to duty through normal
methods or by (give detail and/or list how). If it
is apparent that a major disaster has occurred, disrupting normal
communications channels, off duty personnel are instructed to make
contact with (name of primary agency) for
instructions (state how). OR who (tell
which other agency they could report to).
NOTE: Village employees living in areas impacted by a disaster, will first
attend to personal family needs, and then report to work locations pre -
designated in their department's standard operating procedures for disaster
emergency incidents. Further, employees are encouraged to make
provisions ahead of time for the safety and well being of their family.
7. Further detailed response instructions and action checklists will be
found within each North Palm Beach department's response
plans/procedures.
8. Mutual Aid — External. (with entities outside of the Village). It is the
policy of North Palm Beach that Village personnel sent to assist other
jurisdictions will maintain their own supervision and chain of command.
They will accept mission assignments through a supervisor who will
coordinate with the command structure of the requesting agency. It is
anticipated that other jurisdiction's personnel who respond to requests for
assistance from North Palm Beach will operate the same way.
III -22A
9. Public information. The various North Palm Beach information
i- officers may act as spokespersons for their agency, but will take
direction and coordinate with emergency operations center (E0Q
public information section (ESF 14).
10. Other issues.
a. The incident command system (ICS), as described in this basic plan
(section III.C.3.), will be used to manage incident sites. The person
in charge of an incident site is identified as the "incident
commander". The ICS structure also will be used to manage the
emergency operation center (EOC) operations. The person in charge
of the EOC is identified as the "EOC Manager."
b. At the incident site if the "command" function is transferred, there
must be both a formal declaration that the "command" is being
transferred, and a formal acceptance by the person/agency assuming
"command".
c. All North Palm Beach departments, divisions will track, compile
documentation of their disaster costs for potential reimbursement
from State or Federal disaster assistance.
d. List/detail any operational policies specific to your department.
I. RESPONSE ACTIONS.
2. General.
c. Activation of Village CEMP.
• When an emergency/disaster has occurred or is imminent, the
Village Mayor may declare a state of emergency, activating the
emergency response, recovery, and mitigation aspects of the
Village of North Palm Beach CEMP that apply to the affected
area.
III -22B
• Portions of the CEMP (certain ESF's) may be activated in
�^ support of a field incident commander for smaller, single site,
emergency events, without a formal emergency declaration
by the Village Council.
c. EOC Activation
• EOC may be fully activated by decision of the Crisis Action
Team (CAT), the Fire Chief, the Director of Public Safety, the
Village Manager, or the Director of Public Services or on
order of the Village Council
• As a practical matter, an "Incident Commander" can request
a Crisis Action Team (CAT) or EOC activation.
• when a decision is made to activate the EOC, the Village
Manager will notify appropriate staff members to report to
the EOC. The EOC management staff will take action to
notify and mobilize the appropriate organizations and
operations centers, which they are responsible for
coordinating.
• Departments assigned to the EOC function, when notified,
will: (Refer to Departmental Initial Response Tactical
Guidance and Policy Page III -22 to III -22B).
- Call-up and dispatch their personnel to the Emergency
Operations Center (EOC) as per their Policy, Procedure, and
Instructions (PPI's) or standard operating procedures
(SOP's).
- Activate and ensure their emergency communications systems
are functioning, especially internally to their key personnel (as
per their PPI's or SOP's) and from their key operating
locations to the Village EOC.
III -22-C
Activate their Policy, Procedure, and Instructions (PPI's) and
be prepared to carry out their responsibilities as indicated in this
plan. Specific how to actions and tasking to perform
indicated responsibilities are found within each department's
PPI's.
d. Emergency Proclamation: Declaring a State of Emergency.
• Local emergency proclamation is the legal method which
authorizes extraordinary measures to meet emergencies and/or
solve disaster problems. A proclamation allows for the
emergency use of resources (Village personnel, supplies,
equipment, materials, and facilities) the bypassing of time
consuming requirements such as hearings and the competitive
bid process, and activates extraordinary measures as outlined in
this plan. A proclamation is usually a prerequisite for State
and/or Federal assistance and made at the onset of a disaster to
allow the Village to do as much as possible to help itself.
• In preparing a proclamation, a description of the event and the
necessary emergency authorizations need to be documented.
The Palm Beach County EOC should be informed, and a news
release made as soon as possible when an Emergency
Proclamation is signed.
• The Mayor may declare a civil emergency to expedite access to
local resources needed to cope with the incident. If the needed
response exceeds these local capabilities, a disaster has
occurred. The Mayor may further ask for a Gubernatorial
Declaration and State and Federal assistance.
e. Request for Assistance.
• If the situation is beyond local capability a request for State
assistance and/or Federal assistance may be in the original
proclamation or included in the second proclamation presented
to the Governor through the Palm Beach County EOC and the
State EOC. The "local proclamation" and the "request for
III -22D
assistance" are two separate actions, although they may be combined.
�'- Part of this proclamation includes the Village Council proclaiming the Village
'Ca disaster area."
• The Palm Beach County EOC serves as the liaison and
coordinating agency between the Village of North Palm Beach
and State government.
• At the State level, decision making authority and commitment of
State resources is retained at the State EOC (SEDC) or by the
State Emergency Response Team (SERT) leader. The SERT
leader may issue mission assignments to State agencies (State
ESF's) in support of local response needs. Mission assignments
and mutual aid agreements coordinated by the State, are tracked
in the SEOC by staff reporting to the SERT leader.
• Should Federal assistance be granted, a State Coordinating
Officer (SCO) will be appointed to interface with the Federal
government and to coordinate Federal ESF's mobilized to
support local emergency operations.
3. Evacuation.
a. In the event of a local or regional evacuation, Village of North
Pahn Beach operations will be coordinated from the EOC.
Initial actions include:
• Coordinating the mechanics of the evacuation, i.e. identification
of areas to be evacuated, identification of evacuation routes,
traffic control, lock down of bridges, etc. (See Evacuation: III -
26)
• Regional evacuations will be coordinated by the Palm Beach
County EOC.
4. Sheltering.
a. In the event of a local or regional evacuation, North Palm
III -23
Beach operations will be coordinated from the EOC. Initial
actions include:
• Coordination of sheltering for a small local evacuation, i.e.,
identification of shelters, communications, medical care,
food, security, etc.
• Notification of the Palm Beach County Chapter of the
American Red Cross if their designed shelter facilities are to
be used. The opening of shelters is a coordinated effort
between Palm County EOC and the Red Cross. The Village
of North Palm Beach will make requests to either group.
J. RECOVERY ACTIONS
1. The recovery phase will begin during the response phase, and
will focus on:
• Damage assessment.
• Administration of programs to mitigate the consequences of future
disasters.
2. Initial actions that may be taken include:
• Assemble, brief, and deploy damage assessment teams.
• Compile, analyze disaster impact.
• Work with County, State, Federal representatives to identify
locations for the disaster field office (DFO) and disaster recovery
centers (DRC's).
• Obtain information on current recovery program, eligibility
requirements, etc.
• Identify recovery support departments, personnel.
• Maintain liaison with the Palm Beach County Emergency
Operation Center.
3. Continuing Actions may include:
• Coordination with County, State, and Federal recovery staff.
III -24
• Support and Staff DFQ and DRC's.
• Monitoring of post disaster conditions.
• Coordinate requests for State and Federal disaster assistance
programs.
• Support and Staff Relief Supply Distribution site.
III -25
EVACUATION.
A. VILLAGE WIDE EVACUATIONS.
Should it be necessary to evacuate North Palm Beach for Village/County
wide events (i.e. hurricane or hazardous materials accident), the Village
of North Palm Beach EOC will coordinate its efforts with Palm Beach
County EOC using the strategies/tactics contained in the Palm Beach
County CENT.
B. NPB BEIGHBORHOOD OR AREA EVACUATION.
Certain events can occur with little or no warning (i.e. hazardous
materials event, large fire, hostage/terrorism event) requiring immediate
public protection efforts. A "time and circumstances" evacuation plan will
be implemented by the Incident Commander at the scene, with support by
the North Palm Beach EOC as requested and time allows. The following
planning factors should be considered in preparing an evacuation plan:
• Consider the characteristics of the hazard/threat: magnitude, intensity,
speed of onset, duration, impact.
• Determine area to be evacuated.
• Establish a perimeter. Consider special equipment: barricades with
flashing lights, barricade tape, evacuation route signs.
III -26
• Determine the number of people to be evacuated, time available in
area.
Legal consequences for re-entering the area.
Identification of a specific area (s) to be evacuated.
List of items that an evacuee should take with him (such as food,
water, medicines, portable radio, fresh batteries, clothing, sleeping
bags).
Departure times.
Pickup points for people requiring transportation assistance.
III -27
which to effect the evacuation, and the time and distance necessary
to ensure safety.
•
Establish entry and exit control points.
•
Identify special populations:
-
schools
-
daycare centers
-
handicap persons, (hearing, sight, mentally, mobility impaired)
-
non English speaking persons
-
health care facility
-
transient populations (street people, motel/hotel guests)
-
people without transportation
-
animals: kennels, veterinary hospitals, pet stores, animal shelters.
•
Identify assembly areas for people without transportation.
•
Estimate numbers of people requiring transportation. Remember
special populations.
•
Identify evacuation routes. Consider: traffic capacity, risk areas.
•
Identify mass care facilities, safe areas.
•
Consider need for animal control, care, evacuation.
•
Plan for "what ifs", i.e. vehicle breakdowns, bridge/road damages,
secondary hazards along evacuation routes, etc.
•
Plan for security: Perimeter control, property protection, etc.
•
Minimize family separation. Consider how to reunite families.
•
Is an "evacuation order" from the Mayor needed?
•
Determine re-entry procedures.
•
Issue specific evacuation instructions to include:
Situation:
-
emphasize hazard/threat/risk.
-
The life/death consequences for not evacuating.
-
Services that will be discontinued or interrupted within the evacuation
area.
Legal consequences for re-entering the area.
Identification of a specific area (s) to be evacuated.
List of items that an evacuee should take with him (such as food,
water, medicines, portable radio, fresh batteries, clothing, sleeping
bags).
Departure times.
Pickup points for people requiring transportation assistance.
III -27
Evacuation routes (give easy to understand instructions using major
roads, streets, highways, rivers, etc.)
- Location of mass care facilities outside of the evacuation area.
Where family members go to be united.
How special populations are being assisted.
What to do with animals.
Keep animals secured, on leash, etc.
• Remember to keep evacuees and the general public informed on
evacuation activities and specific actions they should take.
III -28
BASIC PLAN
II. RESPONSIBILITIES
A. General Preparedness Responsibilities (All NPB
Departments).
The following common responsibilities are assigned to each
department listed in this plan.
1. Create an emergency management organization within
their' department and develop Policy, Procedure, and
Instructions (PPI) or Standard Operating Procedures
(SOP) in accordance with the provisions of this plan.
Preparation activities include:
• Establishing departmental and individual responsibilities (as
indicated in this plan); identify emergency tasks.
• Working with other Village Departments to enhance
cooperation and coordination and eliminate redundancy.
Departments having shared responsibility should work to
complement each other.
• Establishing education and training programs so that each
division, section and employee will know exactly where, when
and how to respond.
• Developing site specific plans for department facilities as
necessary.
• Ensuring that employee job descriptions reflect their
emergency duties.
• Training staff and volunteer augmentees to perform emergency
duties and tasks.
• Identifying, categorizing and inventorying all available
departmental resources.
• Ensuring communication capabilities with the Village EOC.
• Filling positions in the emergency organization as requested by
the Village Manager acting in accordance with this plan.
• Preparing to provide internal logistical support to department
operations during the emergency response phase.
IV -1
B. General Responsibilities (All NPB Departments)
The following common responsibilities are assigned to each
department listed in this plan:
• Upon receipt of an alert or warning, initiate notification actions to
alert employees and volunteer augmentees assigned response
duties.
• As appropriate:
- Suspend or curtail normal business activities.
- Recall essential off duty employees
- Send non-critical employees home.
- Evacuate departmental facilities.
• As requested, augment the Village EOC's effort to warn the public
through the use of vehicles equipped with public address systems,
sirens, employees going from door to door, etc.
• Keep the Village EOC informed of field activities and maintain a
communications link to the Village EOC.
• Activate a control center to support and facilitate department
response activities, maintain events log, and report information to
the Village EOC.
• Report damages and status of critical facilities to the Village EOC.
• If appropriate or requested, send a representative to the Village
EOC.
Ensure staff members tasked to work in the EOC have the
authority to commit resources and set policies.
• Coordinate with the Village EOC to establish protocols for
interfacing with County, State and Federal responders.
• Coordinate with the Village EOC information officer before
releasing information to the media.
• Submit reportg to the Village EOC detailing departmental
emergency expenditures and obligations.
C. SPECIFIC RESPONSIBILITIES BY DEPARTMENT.
1. Village Manager.
• Will serve as Emergency Management Coordinator for the Village
of North Palm Beach.
IV -2
• Member of the EOC "Policy/Executive Group".
• ESF support duties include ESF 5 Information and Planning, ESF
7 Resource Support, ESF 13 Military Support and ESF 14 Public
Information.
• Advisor to the Village Council during emergencies/disaster.
• Ensures that the Village continues to function administratively.
• Recommend a Declaration of Emergency pursuant to the Village
Code and State Statutes. Informs the Village Council of the
reasons for the status of events requiring the Declaration.
• Coordinates requests for emergency assistance.
• Ensures maintenance and update of the Village of North Palm
Beach Comprehensive Emergency Management Plan (CEMP).
• Provides coordination among local, State, Federal, private and
volunteer organizations.
2. Village Attorney
• Member of the EOC "Policy/Executive Group".
• Advise the Village Council on legal options for emergency
operations.
• Prepares emergency proclamations for the Council.
• Prepare emergency ordinances, resolutions and executive orders.
• Reviews . emergency proclamations, agreements, contracts, and
disaster -related documents.
• Advise the Village Manager.
• Provide legal advice assistance as required to the Village
Departments.
3. Village Clerk
• Provide for the security of Village records.
IV -3
4. Village Council
• Provide for the continuance of effective and orderly governmental
control required for emergency operations in the event of an
impending actual disaster.
• Make emergency policy decisions and issue necessary
proclamations and executive orders related to an in progress
emergency operation.
• In coordination and cooperation with the Palm Beach County
Division of Emergency Management, direct and compel when
necessary the timely evacuation of citizens from any stricken or
threatened area within the Village for the preservation of life or
other disaster mitigation response or recovery.
• When necessitated by localized disaster, authorize evacuation of
sections of the Village to protect the lives of citizens.
• Execute agreements with the County, State and Federal disaster
relief agencies as required.
• Provides overall direction and control and for continuance of
effective and orderly governmental control required for
emergency operations.
• Proclaims a State of Emergency when necessary.
• Declares the Village a disaster area and requests State and Federal
assistance.
• Executes agreements with the County, State and Federal disaster
relief agencies as required.
5. County, Palm Beach
• Provide support to all North Palm Beach ESF's.
6. Finance Department
• EOC duties:
- A member of the "Policy/Executive Group":
- Staffs the Administration/Finance section chief position.
IV -4
• ESF support duties include ESF 5 Information and Planning and
ESF 7 Resource Support.
• Establishes and maintains a single cost center system whereby
emergency/disaster costs are identified and accumulated for State
and Federal reimbursements.
• Assists Village Departments with impending emergency
purchasing procedures and maintaining records.
• Establishes and maintains a system to meet finance, payroll, and
other payment obligations during emergency/disasters.
• Provides for security and protection of records and equipment.
• Coordinates financial relief efforts with County, State and Federal
agencies.
• Coordinates reimbursement efforts with County, State and Federal
agencies.
• Assists Village Departments with expediting emergency
purchasing procedures and maintaining records.
• Processes orders and facilitates emergency purchases.
• Facilitates emergency contracting of goods and services.
7. Fire Division of the Department of Public Safety.
• EOC duties:
- A member of the "Policy/Executive Group".
- The Fire Chief may serve as the EOC Manager.
- The Fire Chief may serve , as the "Operations Section
Chief'.
- Staffs the fire branch in the operations section.
- The Fire Chief may serve as the Plan Section Chief.
• Lead agency for ESF 4 Firefighting, ESF 9 Search and Rescue,
ESF 10 Hazardous Materials. ESF support duties include ESF
1 Transportation, ESF 5 Information and Planning, ESF 6 Mass
Care, and ESF 8 Health and Medical.
• Provides fire, search, rescue, recovery, -emergency medical and
hazardous material response services.
• Assists with transportation, damage assessment, information
and planning and mass care.
• Assists with evacuation operations.
IV -5
8. Fleet Management Division of the Department of Public
Services
• Responsible for the operation of the fleet repair facility.
• Responsible for the availability of motor fuel for all Village
vehicles and fuel driven equipment.
• Stores equipment and vehicles in a safe place.
9. Assistant Village Manager
• ESF support duties include ESF 15 Volunteers and Donations.
• Provides for security and protection of records and equipment.
• Establishes and staffs a personnel recruiting center for
temporary labor after the emergency.
• Maintains a list of employee volunteers to assist in disaster
recovery efforts.
• Provides information and assistance to Village supervisors
regarding the North Palm Beach personnel policies during
emergencies.
• Assist Village departments by soliciting the appropriate human
resources (volunteers) to meet the needs identified by those
departments.
• Assists Village departments to accomplish their mission during
an emergency by maintaining a roster of available Village
employees in non-essential positions who can be assigned to
perform tasks required in other departments.
10. Library
• Responsible for the security and protection of the library
facility and it's contents.
• Responsible for the assessment of damage to library assets.
11. Information System Specialist
• ESF Support duties include ESF 2 Communications.
• Provides for security and protection of current and historical
computer records and equipment.
I
• Confirms access to offsite computer and backup files to run
critical applications if necessary.
• Advises all Village Departments of actions to be taken to
secure computer equipment.
• Provides computer support during and after an
emergency/disaster.
• Assures priority restoration of communication functions and
systems.
12. Public Services Department/Building Department
• EOC duties: staffs the "Plans Section"
• ESF support duties include ESF 3 Public Utilities and Damage
Assessment.
• Survey construction sites for control of debris hazards.
• Provide for protection of records and equipment.
• Provide personnel for damage assessment teams.
• Provides damage assessments, e.g. determines the
geographical and monetary extent of damage to public and
private property.
• Make available building plans and records.
• During the recovery phase provide land use and policy
planning services.
• Responsible for the continued/resumption of trash and garbage
collections throughout the Village.
• Responsible for debris clearance, restoration of facilities and
areas as needed and maintenance of Village streets and
signage.
• Establish and direct damage assessment teams (DATS) to
determine extent of damage from a disaster. Teams should
have the following objectives:
- Determination of residential damage.
- Determination of public damage.
- Determination of business damage.
- Complete all damage assessment forms and submit them to
the Palm Beach County Emergency Management through
the Village EOC.
IV -7
Specific Responsibilities — Other
1. American Red Cross.
• Lead agency for ESF 6 Mass Care.
• Provides emergency shelter.
• Provides food, clothing, housing, household furnishings,
medical bedding and linens, occupational and educational
supplies and other necessities to disaster victims.
• Provides health and welfare inquiry services.
• Provides mobile canteen service to both victims and
emergency service workers.
• Provides disaster damage assessment/information.
2. Chamber, of Commerce
• Encourages member businesses and organizations to
prepare for emergency response.
• Utilizes Chamber communications if feasible to work with
Chamber member businesses and organizations
IV -9
BASIC PLAN
V. FINANCIAL MANAGEMENT
A. GENERAL.
During and after emergency/disaster events, normal
fiscal and administrative functions and regulations may
need to be temporarily modified or suspended in order
to support emergency operations in a timely manner.
Additionally, if certain emergency costs can be
documented, certain reimbursements from State and
Federal sources may be possible.
B. POLICIES.
1. All departments will make every effort possible to
assure the safety of cash, checks, accounts receivable
and assist in the protection of other valuable
documents/records.
2. Departments will designate personnel to be
responsible for documentation of disaster operations
and expenditures. Emergency expenditures will be
incurred in accordance with existing Village of North
Palm Beach emergency purchasing procedures.
3. During the emergency operations non-essential
administrative activities may be suspended. and
personnel not assigned to essential duties may be
assigned to other departments to provide emergency
support.
4. Each department will keep an updated inventory of its
personnel, facilities, and equipment resources as part
of their Policies, Procedures, and Instructions. (PPI).
V-1
C. ADMINISTRATION.
I. During an emergency or disaster, administrative
procedures may have to be suspended, relaxed or
made optional in the interest of protecting life and
property. Departments are authorized to take
necessary and prudent actions in response to disaster
emergency incidents. Fire and police officers have
independent authority to react to emergency
situations.
2. Normal procedures which do not interfere with timely
accomplishment of emergency tasks will continue to
be used. Those emergency administrative procedures
which depart from "business as usual" will be
described in detail in department emergency and
disaster Policies Procedures and Instructions. (PPI).
3. Departments are responsible for keeping records of
the name, arrival time, duration of utilization,
departure time and other information relative to the
service of emergency workers as well as
documentation of the injuries, lost or damaged
equipment and any extraordinary costs.
D. FISCAL.
1. Purchasing personnel shall facilitate the acquisition
of all supplies, equipment, and services necessary to
support the emergency response actions of the
Village of North Palm Beach Departments.
2. When circumstances dictate, emergency response
field personnel may be given purchasing authority
after coordination with the Finance Director. A
record of all purchases shall be reported to the
Finance Department within 48 hours. A complete
and accurate record of all purchases, a complete
V-2
record of all properties commandeered to save lives
and property and an inventory of all supplies and
equipment purchased in support of the emergency
response shall be maintained.
3. Though certain formal procedures may be waived,
this in no way lessens the requirement for sound
financial management and accountability.
Departments will identify personnel to be
responsible for documentation of disaster costs and
utilize existing administrative methods to keep
accurate records separating disaster operational
expenditures from day to day expenditures.
Documentation will include: logs, formal records
and file copies of all expenditures, receipts,
personnel timesheets.
4. North Palm Beach may qualify for reimbursement
of certain emergency costs from State and Federal
disaster recovery programs. North Palm Beach may
also collect damages from its insurance carriers.
Successful documentation of expenditures will
maximize the reimbursements and assistance that
North Palm Beach and its citizens will receive. All
North Palm Beach Departments and agencies are
expected to include requirements for emergency
fiscal record keeping in their Policy Procedure, and
Instructions (PPI's).
D. LOGISTICS.
1. Departments responding to emergencies and disasters
will first use their available resources. When this plan
is implemented the EOC Logistics Section becomes
the focal point for procurement, distribution and
replacement of personnel, equipment and supplies.
V-3
The Logistics Section will also provide services and
equipment maintenance beyond the integral
capabilities of elements of the emergency
organization. Scarce resources will be allocated
according to established priorities and objectives of
the Incident Commander(s).
2. Logistics will be needed to support the field
operations, the EOC operations and disaster victims.
3. All Departments are expected to maintain an
inventory of all non -consumable items to include
their disposition after the conclusion of the
emergency proclamation. Items that are not
accounted for or that are placed in Village inventory
as an asset will not be eligible for reimbursement.
E. INSURANCE
The Village of North Palm Beach is self-insured.
Insurance coverage will be required by the Federal
government in the post disaster phase as per 44CFR
"subpart i." Information on insurance needs to be
available following a disaster.
V-4
BASIC PLAN
VI. REFERENCES AND AUTHORITIES
VI. REFERENCES AND AUTHORITIES.
A. STATUTES, AUTHORITIES
1. ` riUage of North Palm Beach.
a. Code of Ordinances, Village of North Palm Beach.
2.
3.
4.
Palm Beach County.
a. Resolution No. R-89-2127, Board of County Commis-
Sioners
b. Palm Beach County Comprehensive Emergency Man-
agement Plan, 1995.
State of Florida.
a. Chapter 14, Governor.
b. Chapter 23, as amended by Chapter 93-211, Laws of
Florida.
C. Chapter 125, County Government; Chapter 162,
County or Municipal Code Enforcement; Chapter 166,
Municipalities; and Chapter 553, Building Construct-
ion Standards.
d. Chapter 161, Beach and Shore Preservation; Part III,
Coastal Zone Preservation.
e. Chapter 163, Intergovernmental Programs; Part I, Mis-
cellaneous Programs..
f. Chapter 187, State Comprehensive Plan.
g. Chapter 252, Emergency Management.
h. Chapter 380, Land and Water Management.
i. Chapter 870, Affrays, Riots, Routs, Unlawful Assem-
blies.
Federal
a. Public Law 100-707, the Robert T. Stafford Disaster
Relief and Emergency Assistance Act of 1988, allows
for federal assistance through a Presidential Disaster
Declaration.
b. Public Law 93-288, as amended, which provides au-
thority for response assistance under the Federal Re-
sponse Plan, and which empowers the President to
direct any federal agency to utilize its authorities
and resources in support of state and local assistance ef-
forts.
C. Public Law 81-920, the federal Civil Defense Act of
1950, as amended, provides a system of joint capa-
bility -building at the federal, state and local levels for
all hazards.
d. Public Law 93-234, Flood Disaster Protection Act of
1973, as amended, provides insurance coverage for
all types of buildings.
e. Public Law 99-499, Superfund Amendments and Re-
authorization Act of 1986 (SARA), which governs haz-
ardous materials planning and right -to -know.
E Public Law 101-615, Hazardous Materials Transpor-
tation Uniform Safety Act (HMTUSA), which provides
funding to improve capability to respond to hazard-
ous materials incidents.
g. Public Law 95-510, Comprehensive Environmental Re-
sponse, Compensation, and Liability Act of 1980
(CERCLA) as amended, which requires facilities to no-
tify authorities of accidental releases of hazardous ma-
terials.
h. Public Law 101-549, Clean Air Amendments of 1990
which provides for reductions in air pollutants.
i. Public Law 85-256, Price -Anderson Act, which pro-
vides for a system of compensating the public for harm
caused by a nuclear accident.
j. Public Law 84-99 (33 UCS 701n), Flood Emergen-
cies, authorizing an emergency fund for flood emer-
gency preparation, flood fighting and rescue opera-
tions, or repair and restoration of flood control works
threatened or destroyed by flood.
k. Public Law 91-671, Food Stamp Act of 1964, in con-
junction with Section 412 of the Stafford Act, relat-
ing to food stamp distributions after a major disas-
ter.
1. Public Law 89-665, (16USC 470 et seq), National His-
toric Preservation Act, relating to the preservation of
Historic resources damaged as a result of disasters.
in. Stewart B. McKinney Homeless Assistance Act, 42
USC 11331-11352, Federal Emergency Management
Food and Shelter Program.
n. National Flood Insurance Act of 1968, 42 USC 4001
Et seq.
B. ADMINSTRATIVE RULES.
1. State of Florida.
a. Florida Department of Community Affairs Adminis-
trative Rules 9G-2, 6, 7, 11, 12, 14, 16, and 17.
b. Florida Department of Community Affairs Adminis-
trative Rules 9J-2 and 5.
2. Federal
a. 44 CFR Parts 59-76. National Flood Insurance Pro-
gram and related programs.
b. 44 CFR Part 13 (The Common Rule), Uniform Admin-
istrative Requirements for Grants and Cooperative
agreements.
c. 44 CFR Part 206, federal Disaster Assistance for Di-
asters declared after November 23, 1988.
d. 44 CFR Part 10, Environmental Considerations.
e. 44 CFR Part 14, Audits of State and Local Govern-
Ments.
C. EXECUTIVE ORDERS.
1. State of Florida.
a. Executive Order 80-29 (Disaster Preparedness), dated
April 14, 1980.
b. Executive Order 87-57 (State Emergency Response
Commission, dated April 17, 1987; as updated by
Executive Order 093-242
2. Federal
a. Executive Order 11988, Floodplain Management.
b. Executive Order 11990, Protection of Wetlands.
VI -1
D. GLOSSARY OF TERMS AND ACRONYMS
COMPREHENSIVE EMERGENCY MANAGEMENT
An integrated approach to the management of emergency programs
and activities for all four emergency phases (mitigation, preparedness,
response, and recovery), for all types of emergencies and disasters
(natural, man made, and attack) and for all levels of government
(local, State, and Federal) and the private sector.
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
CEMP :
Contains policies, authorities, concept of operations, legal constraints,
responsibilities, and emergency functions to be performed. Agency
response plans, responder SOPs, and specific incident action plans are
developed from this strategic document.
CRISIS ACTION TEAM (CAT):
A flexible, supporting/coordinating service that could be: one person
at home facilitating the coordination of personnel and resources to an
incident scene; several people convening in the emergency operation
center (EOC) or on the scene to assist the "incident manager" as
needed.
DAMAGE ASSESSMENT:
Estimation of damages made after a disaster has occurred which
serves as the basis of the Governor's request to the President for a
declaration of emergency or major disaster.
DISASTER:
Any occurrence or imminent threat of wide -spread or severe damage,
injury, or loss of . life or property resulting from a natural,
technological, and/or national security incident, including but not
VII -1
limited to earthquake, explosion, fire, flood, high water, hostile
military actions, hurricanes, landslide, mudslide, storms, tidal wave,
tornado, wind driven water, or other disasters.
DISASTER, CATASTROPHIC:
Although there is no commonly accepted definition of catastrophic
disaster, the term implies an event or incident which produces severe
and widespread damages of such a magnitude as to result in the
requirement for significant resources from outside the affected area to
provide the necessary response. A catastrophic disaster is defined as
an event that results in large number of deaths and injuries; causes
extensive damage or destruction of facilities that provide and sustain
human needs; produces an overwhelming demand on State and local
response resources and mechanisms; causes a severe long-term effect
on general economic activity; and severely affects State, local, and
private sector capabilities to begin and sustain response activities.
DISASTER, MAJOR:
As defined under P.L.93-288, any natural catastrophe, (including any
hurricane, tornado, storm, flood, high water, wind driven water, tidal
wave, tsunami, earthquake, volcanic eruption, landslide, mudslide,
snowstorm, or drought), or regardless of cause, any fire, flood, or
explosion, in any part of the United States, which in the determination
of the President causes damage of sufficient severity and magnitude to
warrant major disaster assistance under this Act to supplement the
efforts and available resources of States, local governments, and
disaster relief organizations in alleviating the damage, loss, hardship,
or suffering caused thereby.
DISASTER ANALYSIS:
The collection, reporting and analysis of disaster related damages to
determine the impact of the damage and to facilitate emergency
management of resources and services to the stricken area.
VII -2
DISASTER RECOVERY CENTER (DRC):
A center set up in the disaster area where individual disaster victims
may receive information concerning available assistance, and apply
for the programs for which they are eligible. Disaster recovery
centers will house representatives of the Federal, State, and local
agencies to deal directly with the needs of the individual victim.
D&C:
Direction and control.
DISASTER FIELD OFFICE (DFO�:
An office established jointly by the Federal coordinating officer and
State coordinating officer within the effected area for Federal and
State officials to coordinate disaster assistance in recovery efforts.
The DFO houses the FCO and emergency response team (ERT), and
where possible, the State coordinating officer (SCO) and support staff.
EMERGENCY:
"Any hurricane, tornado, storm, flood, high water, wind driven water,
tidal wave, tsunami, earthquake, volcanic eruption, landslide,
mudslide, snowstorm, drought, fire, explosion, or other catastrophe
which requires emergency assistance to save lives and protect public
health and safety or to avert or lessen the threat of a major disaster."
(PL 93-288); any occasion or instance for which, in the determination
of the Governor, State assistance is needed to supplement local efforts
and capabilities to save lives and protect property and public health
and safety, or to lessen or avert the threat of a catastrophe in any part
of the State.
VII -3
EMERGENCY ALERT SYSTEM (EAS):
Formally the emergency broadcast system. Consists of broadcasting
stations and interconnecting facilities that have been authorized by the
Federal Communications Commission to operate in a controlled
manner during emergencies.
EMERGENCY MANAGEMENT:
The preparation for and the carrying out of all emergency functions,
other than functions for which the military forces are primarily
responsible, to minimize injury and repair damage resulting from
disasters caused by enemy attack, sabotage, or other hostile action or
by fire, flood, storm, earthquake, or other natural causes, and to
provide support for search and rescue operations for persons and
property in distress; organized analysis, planning, decision making,
assignment, and coordination of available resources to the mitigation
of, preparedness for, response to, or recovery from major community
wide emergencies. Refer to local and State emergency legislation.
EMERGENCY MANAGEMENT PLANS:
Those plans prepared by Federal, State and local governments in
advance and in anticipation of disasters for the purposes of ensuring
effective management and delivery of aid to disaster victims, and
providing for disaster prevention, warning, emergency response, and
recovery.
EMERGENCY OPERATION CENTER (EOC, :
A protected site from which public officials issue warnings and
exercise direction and control during an emergency/disaster. It is
equipped and staffed to provide support in coordinating and guiding
emergency/disaster operations.
VII -4
EMERGENCY PROTECTIVE MEASURES:
Those efforts to protect life and property against anticipated and
occurring effects of the disaster. These activities generally take place
after the disaster warning (if any) and throughout the incidents.
EMERGENCY PUBLIC INFORMATION:
Information disseminated. primarily in anticipation of an emergency,
or at the actual time of an emergency; in addition to providing
information as such, frequently directs actions, instructs, and transmits
direct orders. Includes rumor control processes.
EMERGENCY REPSONSE TEAM
An inter -agency team consisting of the lead representative from each
Federal department or agency assigned primary responsibility for an
ESF and key members of the FCO's staff, formed to assist the FCO in
carrying out his/her coordination responsibilities. The ERT provides a
forum for coordinating the overall Federal response, reporting on the
conduct of specific operations, exchanging information, and resolving
issues related to ESF and other response requirements. ERT members
respond to and meet as requested by the FCO. The ERT may be
expanded by the FCO to include designated representatives of other
Federal departments and agencies as needed.
EMERGENCY SUPPORT FUNCTION (ESF):
A functional area of response activities established to facilitate the
delivery of Federal assistance required during the immediate response
phases of a disaster to save lives, protect property and public health,
and to maintain public safety. ESFs represent those types of Federal
assistance which the State will most likely need because of the
overwhelming impact of a catastrophic or significant disaster on its
own resources and response capabilities, or because of the specialized
or unique nature of the assistance required. ESF missions are
designed to supplement State and local response efforts.
VII -5
EMERGENCY SUPPORT TEAM
An inter -agency group operating from the Federal Emergency
Management Agency (FEMA) headquarters. The EST oversees the
national level response support effort and coordinates activities with
the ESF primary and support agencies and supporting Federal
response requirements in the field.
EXERCISE:
Maneuver or simulated emergency condition involving planning,
preparation and execution; carried out for the purpose of testing,
evaluating, planning, developing, training, and/or demonstrating
emergency management systems and individual components and
capabilities, to identify areas of strength and weaknesses for
improvement of emergency plan (EOP).
FEDERAL ASSISTANCE:
Aid to disaster victims or State or local governments by Federal
agencies authorized to provide assistance under Federal statutes.
FEDERAL COORDINATING OFFICER
The person appointed by the President to coordinate Federal
assistance in an emergency or a major disaster.
FEDERAL HAZARD MITIGATION OFFICER (FHMO):
The person appointed by the FCO responsible for managing Federal
hazard mitigation programs and activities.
VII -6
FEDERAL INTER -AGENCY HAZARD MITIGATION TEAM
(I -TEAM)::
Activated by the FHMO immediately following a presidential disaster
declaration, and made up of appropriate Federal, State, and local
government representatives to identify opportunities for hazard
mitigation.
FEDERAL/STATE AGREEMENT:
The agreement signed by the Governor and the regional director of the
Federal Emergency Management Agency, specifying the manner in
which Federal assistance will be made available for a presidential
declaration of emergency,. fire suppression, or major disaster, and
containing terms and conditions consistent with the applicable laws,
executive orders, and regulations as the administrator of FEMA may
require.
FEMA:
The Federal Emergency Management Agency.
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
FDEM :
A division of the State Department of Community Affairs. FDEM is
responsible for the direction and control of the State response and
recovery organization.
FUJITA — PEARSON TORNADO SCALE:
Measures tornado strength (See special subjects:' Appendix F).
GOVERNOR'S AUTHORIZED REPRESENTATIVE (GAR).-
That
GAR):
That person named by the Governor in the Federal/State agreement to
execute on behalf of the State, all necessary documents for disaster
VII -7
assistance following the declaration of an emergency or a maj or
disaster, including certification of applications for public assistance.
GRANTEE:
The State agency (DCA) that is eligible to receive Federal dollars in a
presidential disaster.
uA7,ARn-
Any situation that has the potential for causing damage to life,
property, and/or the environment.
HAZARD MITIGATION GRANT PROGRAM:
The Federal government may contribute up to 75% of the cost of
hazard mitigation measures which the President has determined are
cost effective and would substantially reduce the risk of future
damage, hardship, loss, or suffering in any area affected by major
disaster (Stafford Act, Sec. 404).
HAZARD MITIGATION PLAN:
Section 409 of the Stafford Act requires the State and affected local
governments to prepare a hazard mitigation plan that evaluates the
natural hazards within the disaster area(s) and recommends
appropriate measures to reduce the risk from future disasters.
INCIDENTS:
For emergencies or major disasters declared pursuant to PL 93-288,
those days or parts thereof officially designated by the President or
representative as the dates upon which damages occurred.
INCIDENT COMMAND SYSTEM (ICS):
A combination of facilities, equipment, personnel, procedures, and
communications operating within a common organizational structure
VII -8
with responsibility for management of assigned resources to
effectively direct and control the response to an incident. Intended to
expand as situation requires larger resource, without requiring new,
reorganized command structure.
INDIVIDUAL ASSISTANCE:
Financial or other aid provided to private citizens to help alleviate
hardship and suffering, and intended to facilitate resumption of their
normal way of life prior to disaster.
INDIVIDUAL ASSISTANCE OFFICER:
The State's Human Services officer designated to coordinate
individual assistance programs.
JOINT INFORMATION CENTER (JIQ:
The primary field location for the coordination of Federal and State
media relations, located in or near the DFO.
LEPC: LOCAL EMERGENCY PLANNING COMMITTEE:
A committee appointed by the State Emergency Response
Commission (SERC), as required by Title II of SARA, to formulate a
comprehensive emergency plan to deal with hazardous materials for
its district. (See SARA).
LOCAL EMERGENCY:
The duly proclaimed existence of conditions of a disaster or of
extreme peril to the safety or health of persons and property within
local jurisdictional boundaries. The emergency may be declared by
Mayor and/or his/her designee and would normally be issued
concurrent with a County Declaration by the Board of County
Commissioners prior to requesting State and/or Federal assistance.
VII -9
LOCAL GOVERNMENT:
Any County, City, Village, Town, District or other political sub
divisions of the State, any Indian tribe or authorized tribal
organization, and including any rural community or unincorporated
Town or Village or any other public entity for which an application
for assistance is made by the State or political sub division thereof.
MITIGATION:
Any action "determined to be cost effective which substantially
reduces the risk of future damage, hardship, loss, or suffering in any
area affected by a major disaster (Stafford Act, P.L. 93-288, as
amended, Sec. 404).
NATIONAL HURRICANE CENTER (NHC):
Located in Miami, the NHC maintains a continuous watch on tropical
cyclones over the Atlantic, Caribbean, Gulf of Mexico, and the .
Eastern Pacific from May 15th through November 30th. The center
prepares and distributes hurricane watches and warnings, and marine
advisories for the general public.
PALM BEACH COUNTY DIVISON OF EMERGENCY
MANAGEMENT:
A division of the Palm Beach County Public Safety Department, the
Division of Emergency Management is authorized by the Board of
County Commissioners to declare watches and warnings and to issue
an evacuation order for Palm Beach County.
PUBLIC ASSISTANCE:
Financial or other aid provided to political sub divisions and Indian
tribes to facilitate restoration of public facilities to pre -disaster
functions and capabilities.
VII_ 10
PUBLIC ASSISTANCE OFFICER:
The State infrastructure officer designed to facilitate, manage
restoration of public facilities to pre -disaster functions and
capabilities.
PUBLIC FACILITY:
Any flood control, navigation, irrigation reclamation, public power,
sewage treatment and collection, water supply and distribution, water
shed development, airport facility, non federal aid street, road or
highway, and any other public building structure or system including
those used exclusively for recreation purposes.
RAPID REPONSE TEAMS (RRT):
Teams comprised of trained individuals in specific fields (law
enforcement, fire, public works, building officials, etc.). RRT's are
organized from local governments when activated, operates under the
State as an operating unit of the State Emergency Response Team.
RECOVERY:
Activities . traditionally associated with providing Federal
supplemental disaster recovery assistance under the Presidential
Major Disaster Declaration. These activities usually begin within
days after the event and continue after the response activities cease.
Recovery includes individual and public assistance programs, and
mitigation.
REGIONAL DIRECTOR:
The Director of a regional office of the Federal Emergency
Management Agency (FEMA).
VII -11
j'.., RESPONSE:
The efforts to minimize the risk created in an emergency by protecting
the people, the environment, and property, and the efforts to return the
scene to normal pre -emergency conditions.
SAFFIR-SIMPSON HURRICANE SCALE:
Measures hurricane strength. (See special subjects: Appendix F.)
SARA:
The Super Fund Amendments and Reauthorization Act of 1986 (PL
99-499). Extends and revises super fund authority (in Title I & II).
Title III of SARA includes detailed provisions for community
planning and right to know systems.
SERC:
The State Emergency Response Commission,
Governor, responsible for establishing hazardou
sdesignated
material
dlSMCtS and appointing/overseeing local emergency
committees. (See SARA)
SITUATION REPORT:
Initial impact, damage assessment report.
STAFFORD ACT:
by the
planning
planning
("Robert T. Stafford Disaster Relief and Emer2encv Assistance Act"
P.L. 933-288, as amended): provides authority for response assistance
from the Federal Response Plan, and which empowers the President to
direct any Federal agency to utilize its authorities and resources in
support of State and local assistance efforts.
VII -12
STATE COORDINATING OFFICER (SCO):
The person appointed by the Governor for the purpose of coordinating
State and local disaster assistance efforts with those of the Federal
government.
STATE OF EMERGENCY:
An emergency proclaimed as such by the Governor pursuant to State
Law.
STATE EMERGENCY PLAN:
As used in section 201(b) of PL 93-288; that State plan which is
designed specifically for State level response to emergencies or major
disasters and which sets forth actions to be taken by the State and
local governments including those for implementing Federal disaster
assistance (known as the Comprehensive Emergency Management
Plan or State Emergency Operations Plan). Execution of the State
Comprehensive Emergency Management Plan is a prerequisite to the
provision of Federal assistance authorized by PL 93-288.
STATE HAZARD MITIGATION OFFICER (SHMO):
The State official responsible for coordinating the preparation and
implementation of the State Hazard Mitigation Plan (pursuant to
section 409 of the Stafford Act) and implementation of the Hazard
Mitigation Grant Program (pursuant to section 404 of the Stafford
Act).
STATE HAZARD MITIGATION AND RECOVERY TEAM
(SHMART):
Representatives from key State agencies, local governments, and other
public and private sector organizations that influence development
and hazard management policies within the State.
VII -13
STATE MUTUAL AID AGREEMENT:
Document, that when executed, provides political sub divisions of the
State of Florida who become a party to the agreement are authorized
under Chapter 252, Florida Statutes, to request, offer or provide
assistance to any other signatory to the agreement if authorized by the
SERC.
STANDARD OPERATING PROCEDURE (SOP):
A ready and continuous reference to those roles, relationships and
procedures within an organization which are used to the
accomplishment of broad or specialized functions which augment the
Comprehensive Emergency Management Plan; set of instructions
having the force of a directive, covering features of operations that
lend themselves to definite or standardized procedures without loss of
effectiveness, and implemented without a specific direct order from
higher authority.
TITLE III (OR S.A.R.A):
The "Emergency Planning and Community Right to Know Act of
1986". Specifies requirements for organizing the planning process of
the State and local levels for specified extremely hazardous
substances; minimum plan content; requirements for fixed facility
owners and operators to inform officials about extremely hazardous
substances present at the facilities; and mechanisms for making
information about extremely hazardous substances available for
citizens. (42 USC annot., sec. 11001, et. Seq. — 1986).
VII -14
This Page
Intentionally Blank
ANNEX II.
PREPAREDNESS PROGRAMS
ANNEX II: PREPAREDNESS/TRAINING, EXERCISE
AND PUBLIC AWARENESS AND
EDUCATION.
A. GENERAL
The Village of North Palm Beach Comprehensive
Emergency Management Plan (CEMP) contains
departmental emergency responsibilities and tasks which
translate to actions found within the ESF schedule and
within each department/agency's Policy, Procedure, and
Instruction (PPI's). North Palm Beach departments
having emergency/disaster responsibilities will need to
educate, train and equip their personnel to ensure that
plan responsibilities become reality. Further, emergency
preparedness education programs for the general public
will reduce disaster demands. An informed general
public will also be more self-reliant.
B. POLICIES
Each department will budget for adequate training on
such topics as necessary to ensure that they and their
personnel are prepared to carry . out their stated
responsibilities and tasks.
C. TRAINING
1. State and Federal agencies offer a variety of training and
education programs available for local government.
Training opportunities are provided, coordinated by the
Florida Division of Emergency Management and the
ANNEX 11-1
Federal Emergency Management Agency (FEMA) and include:
• Emergency management training and education programs for first
responders, emergency workers, emergency managers,
public/private officials and others.
• Preparedness information/programs for the general public.
2. The Village Manager will:
• Encourage departments to provide personnel training in specific
emergency management skills and related professional
development.
• Ensure training for Crisis Action Team (CAT)/Emergency
Operations Center (EOC) staff.
• Encourage public education efforts for school, community groups,
businesses, Village employees and the general public.
• Coordinate drills and exercises.
3. North Palm Beach Departments are expected to:
• Ensure that their employees are trained in the concept of the
Village's Comprehensive Emergency Management Plan (CEMP)
and in their particular department/agency Policy, Procedure and
Instructions (PPI).
• Encourage their employees to develop personal preparedness plans
and supplies.
• Encourage Department public education programs to include
emergency preparedness and emergency management information.
ANNEX II -2
4. Other:
• The Chamber of Commerce promotes community
emergency preparedness and planning.
• The American Red Cross provides public information
on first aid, cardio pulmonary resuscitation (CPR),
emergency prevention and disaster preparedness.
D. EXERCISE
The Village Manager will coordinate involvement of the
North Palm Beach administration, department heads and
key staff in annual and situational drills, table top or
functional exercises to test the Comprehensive
Emergency Management Plan (CEMP) and the Village's
capability to respond to emergencies.
E. PUBLIC AWARENESS AND EDUCATION
Public education programs and materials will be made
available upon request as time and resources permit to all
segments of the community. Program goals are to
increase awareness of hazards, explain how best to safely
respond, and promote self -preparedness. Efforts are
focused on schools, community groups, businesses and
North Palm Beach employees.
ANNEX II -3
VILLAGE OF NORTH PALM BEACH
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
ANNEX III
RESPONSE FUNCTIONS
ANNEX III: RESPONSE FUNCTIONS.
A. GENERAL
Disaster response requires improvisational problem solving. North Palm
Beach departments are expected to carry out their responsibilities outlined in
this plan on their own judgment and in a coordinated manner.
B. EMERGENCY SUPPORT FUNCTIONS (ESFs)
The following ESFs can be found in this section:
ESF-1 Transportation
ESF-2 Communications
ESF-3 Public Utilities and Damage Assessment
ESF-4 Fire Fighting
ESF-5 Information and Planning
ESF-6 Mass Care
ESF-7 Resource Support
ESF-8 Health and Medical
ESF-9 Search and Rescue
ESF-10 Hazardous Materials
ESF-11 Food and Water
ESF-12 Energy
ESF-13 Military Support
ESF-14 Public Information
ESF-15 Volunteers and Donations
ESF-16 Law Enforcement and Security
ESF-17 Animal Protection
ANNEX III -1
C. OVERVIEW OF LOCAL, STATE, AND FEDERAL RESPONSE
TO DISASTER.
1. Local government is the primary (first provider) of emergency response
services. If the disaster causes extra ordinary work for the protection of
lives and property, local government activates their Emergency
Operation Center (EOC) and their Comprehensive Emergency
Management Plan, and coordinates response of public and private
organizations and agencies to alleviate or eliminate problems that occur.
The local office of emergency management will usually notify the State
Emergency Management Agency of the situation by submitted situation
reports (SITREPS). If local government capabilities to meet the need for
emergency response are likely to be exceeded:
• The local government may call up the assistance of any or all local
governments and organizations who are signatory to mutual aid
compacts.
• Any response agreements with Federal and State Departments or -
agencies may be executed.
• The local elected official(s) may also make a local proclamation of
emergency to authorize use of local resources, the expenditure of
local funds, and to waive the usual bidding process for goods and
services.
• The local elected official(s) may make a request to state emergency
management agency for State. and/or Federal emergency assistance.
2. On notification of disaster response from local government, the State
Emergency Management Agency monitors the situation, and reviews and
evaluates the local situation reports, local response efforts and requests
for assistance. If necessary, the State EOC is activated to coordinate
available state assistance. If warranted, the Governor proclaims a state of
emergency that activates the state disaster preparedness plan, provides for
the use of State assistance or resources, and begins the process for
possible provision of Federal assistance and resources. After the
immediate threat has passed, and State and/or Federal assistance for
repair or recovery may be needed, the comprehensive damage assessment
process begins.
ANNEX III - 2
3. The Federal Response plan (FRP) contains the Federal concept of
operation for how resources of 26 Federal agencies and the American
Red Cross will coordinate their efforts to provide immediate response
assistance to the State in the event of a catastrophic disaster. Resources
of the 27 partners are grouped into 12 emergency support functions
(ESFs), including transportation, fire fighting, mass care, health and
medical services, public works and urban search and rescue. Each ESF is
headed by a lead agency.
a. FEMA works closely with States to monitor potential and actual
disasters, and to identify requirements for assistance. National
emergency personnel, supplies and equipment are pre -positioned. An
Emergency Response Team — Advanced Element (ERT -A) is
dispatched to the potential disaster area, ready to: establish
communications, help the State assess damages and identify needs,
direct response activities and handle State requests for assistance.
b. Federal assistance is coordinated by the FCO appointed by the
President and the Emergency Response Team (ERT) which operates
in coordination with State coordinating officer (SCO) from a disaster
field office (DFO) near the disaster scene.
c. Major Federal policy issues are resolved by a catastrophic disaster
group (CDRG), chaired by FEMA in Washington, D.C., consisting of
all 27 FRP partners.
d. Field operations are supported by an Emergency Support Team (EST)
at FEMA headquarters.
e. State and local emergency managers should work with FEMA to
ensure that all three parties can work effectively together when joint
operations are required.
f. Section 403. Stafford Act Assistance. Federal agencies may on
direction of the President provide assistance to meet immediate threats
to life and property resulting from a major disaster to include urban
search and rescue, fire suppression, debris clearance and other
resources that may be required.
ANNEX III - 3
VILLAGE OF NORTH PALM BEACH
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
ANNEX IV
RECOVERY, AND REQUIRED RECOVERY MITIGATION
ACTIONS
A. OVERVIEW: GENERAL RECOVERY FUNCTIONS.
1. Damage assessment. Two different types of joint local, State and
Federal preliminary damage assessment occur: assessment of damage to
homes and businesses; assessment of damage to public infrastructure,
special districts and private non-profit organizations. Engineers with the
public assessment team are able to provide information on preventive
(mitigation) work to do during repair. Damage assessment is performed
for management purposes; to obtain a disaster declaration, and to inform
the public.
2. Requesting Federal assistance.
a. Based on a joint Federal and State preliminary damage assessment
(PDA) that the ability to recover is beyond local and State capability,
the Governor may request Federal assistance through a Presidential
Declaration. Request packages are prepared by the Florida Division
of Emergency Management from the damage assessment data.
b. Other requests may be made to Federal agencies under their own
authority from existing or emergency programs, such as the U.S.
Small Business Administration (SBA) or the U.S. Department of
Agriculture (USDA). The Governor's request for assistance from
Federal agencies under their own authorities from existing or
emergency programs is transmitted directly to the agency or agency
administrator involved. This specific assistance, if declared, is then
provided directly from the Federal agency.
c. The request made to the President through the Federal Emergency
Management Agency (FEMA) for assistance under the authority of
public law (PL) 93-288, as amended by PL 100-707, the Robert P.
Stafford Disaster Relief and Emergency Assistance Act of 1988, as
amended will be from emergency or major disaster declaration.
ANNEX IV -1
• If the President denies Federal assistance, the cost of recovery
would be borne by local and State governments.
• If the cost is approved by the President and emergency declaration
is made, limited assistance will be provided per PL 93-288 as
amended. See Section C, page 5 this section.
• If the request is approved by the President and a "major disaster"
declaration is made, a Federal — State agreement on commitment
and assistance is agreed upon, and various assistance programs are
provided. See Sections C, D, and E, pages 5 to 10.
3. Recovery Facilities.
a. A Disaster Field Office (DFO) is established to facilitate Federal -
State coordination of private and public disaster assistance. The
Governor appoints (or has previously appointed) a "Governor's
authorized representative (GAR)" to work in partnership with Federal
officials and to represent the State's interest. The President appoints
a Federal Coordinating Officer (FCO) to coordinate Federal
assistance and request the Governor to designate a State Coordinating
Officer (SCO). The SCO coordinates State and local efforts, working
closely with the FCO.
b. Disaster recovery centers (DRC's) may be established to manage the
cooperative efforts between local, State and Federal government for
the benefit of disaster victims (individuals, families and small
businesses). Agencies and organizations offering assistance provide
representatives to the DRC where disaster victims, through an
"entrance/exit interview" process, may receive information and
referral to the specific agency/organizations that can best meet their
needs. Application for assistance should initially be made through
the National Tele -Registration Hotline (1-800-462-9029 or TDD 1-
800-462-7585). FEMA, State and local emergency management will
jointly determine the locations, dates and times for the operation of
DRC's.
ANNEX IV - 2
B. DAMAGE ASSESSMENT FUNCTIONS.
1. Phase I: Situation Reports, "a quick overview of what happened."
a. During the first few hours following the occurrence of disaster, the
Crisis Action Team (CAT)/Emergency Operation Center (EOC) will
be the focal point for initial situation/damage reports provided by
North Palm Beach employees, dispatch centers, the media, and the
general public. These initial reports form the basis for the Village
Council's emergency proclamations, and requests for assistance from
the State and Federal government. This particular information
includes: locations of injuries, deaths, damages; types and extent of
damages; impact on people; local resources available; assistance
needed. This information will be communicated and filed with the
PBC EOC.
2. Phase II. Trained Damage Assessment Teams, "a closer look at what the
needs and priorities are."
a. Key planning for damage assessment
Procedures and teams must be in place
occurs. Successful damage assessment
continues through the recovery phase.
conducted separately from life saving
operations.
is an on-going process.
before the disaster event
begins immediately and
Damage assessment is
and property protection
b. The damage assessment function is located within the "plans section"
of the Emergency Operation Center (EOC) and will be activated as
soon as practical. Immediate analysis will include:
• A description of the disaster.
• Where the disaster struck.
• Approximate number of people problems.
• Demographics of the affected area.
• Whether the disaster is still occurring or other current conditions.
ANNEX IV - 3
• Any conditions that could affect the ability to carry out relief
coordination.
• Extent of the disaster impact on the community and the dollar
amount of damages (necessary for State, Federal assistance
application).
c. Methods of damage assessment include:
• Spot reporting, initial reports:
Key information as to the nature and extent of the disaster and a
description of the affected area allows the EOC to map, record and
direct response to critical areas. Information may be obtained by
radio and telephone from emergency personnel on the scene
(rescue, law, fire, public works), homeowner's, businesses, etc.
• Aerial inspection (Fly over)
Weather permitting, aircraft are utilized for initial damage
assessments ("spot reporting"), and later for more detailed
assessments. Input can be written, observer logs, photos, or video.
• Windshield assessment/survey:
Disaster assessment teams drive through all affected areas visually
gathering data on the number of individual homes, apartments,
mobile homes, businesses, public buildings, public infrastructure,
critical facilities, etc. that have been damaged or destroyed.
• Detailed survey of areas:
A more detailed assessment of the damaged areas through the
telephone, mail or personal interviews.
3. Phase III: Local/State/Federal damage assessment teams, "validation of
damages, defining repairs, and cost".
ANNEX IV - 4
a. Because Federal funding may be involved, and as part of the public
assistance application process, State and Federal damage assessment
teams will want to identify and validate damaged property in public
infrastructure, define the scope of repairs, and determine repair
replacement costs. A timely and well run and NPB damage
assessment will demonstrate NPB leadership, and will enable the
State/Federal assessment teams to do their job faster, maximizing
public assistance benefits.
C. TWO TYPES OF FEDERAL ASSISTANCE.
1. ASSISTANCE UNDER A DECLARATION OF "EMERGENCY".
A specialized assistance to meet a specific need and is generally limited
to those actions which may be required to save lives and protect property,
public health, safety, or to lessen the threat of a more severe disaster.
(Note: Under 44CFR, subpart E, a five (5) million dollar caR for debris
removal and emergency management measures.). Examples of
emergency assistance are:
• Emergency mass care, such as emergency shelter, emergency
provision of food, water, medicine, and emergency medical care.
• Clearance of debris to save lives and protect property and public
health and safety.
• Emergency protective measures, including: search and rescue;
demolition of unsafe structures; warning of further risks and hazards;
public information on health and safety measures; other actions
necessary to remove or reduce immediate threats to public health and
safety, to public property, or to private property when in the public
interest.
• Emergency communications.
• Emergency transportation.
• Emergency repairs to essential utilities and facilities.
ANNEX IV - 5
2. ASSISTANCE UNDER A DECLARATION OF "MAJOR DISASTER"
provides a wide range of assistance to individuals/and or to local and
State governments and certain non-profit organizations. See Sections D
and E below and next page.
D. HUMAN SERVICES - INDIVIDUAL ASSISTANCE.
1. Individual Assistance Programs.
• Temporary Housing, until alternative housing is available, for
disaster victims whose homes are uninhabitable. Home repair funds
for uninsured losses may be given to owner -occupants in lieu of
other forms of temporary housing assistance, so that families can
quickly return to their damaged homes. Other forms of assistance
include rental assistance up to 18 months and/or the use of mobile
homes.
• Disaster unemployment assistance and job placement assistance
for those unemployed as a result of a major disaster and who have
used up their regular unemployment benefits.
• Individual and family grants of up to $13,100.00 (this amount is
adjusted for inflation annually) to help meet disaster — related
necessary expenses or serious needs when those affected are unable
to meet such expenses or needs through other programs or other
means.
• Legal services to low income families and individuals.
• Crisis Counseling and referrals to appropriate mental health
agencies to relieve disaster caused mental health problems.
• Loans to individuals, businesses, and farmers for repair,
rehabilitation or replacement of damaged real and personal property
and some production losses not fully covered by insurance.
ANNEX IV - 6
i,._ • Agricultural Assistance, including technical assistance; payments
covering a major portion of the cost to eligible farmers who perform
emergency conservation actions on farm land damaged by the
disaster; and provision of federally owned feed grain for livestock
and herd preservation.
• Veteran's assistance, such as death benefits, pensions, insurance
settlements, and adjustments to home mortgages held by the
Department of Veteran's Affairs (VA) if a VA insured home has
been damaged.
• Tax Relief, including help from the Internal Revenue Service in
claiming casualty losses resulting from the disaster, and State tax
assistance.
• Waiver of Penalties for early withdrawal of funds from certain time
deposits.
• The Cora Brown fund, to assist victims of natural disasters for
those disaster related needs that have not been or will not be met by
other programs.
2. Other programs can include:
• Low interest deferred payment loan program, available to
homeowners and rental property owners for repair or reconstruction
of real property damaged or destroyed in a natural disaster.
Applicants must first exhaust insurance or all other Federal and State
disaster assistance in order to qualify.
• Housing and urban development program, offered to low income
applicants. The program will pay a percentage of rental costs for a
maximum of 18 months.
• Social Security assistance, help in expediting delivery of checks
delayed by the disaster, and applying for social security disability
and survival benefits.
• Emergency individual and family needs, emergency food,
clothing, shelter, and medical assistance may be provided to
individuals, families having such needs as a result of a disaster.
ANNEX IV - 7
• Contractor's Licensing, guidance in obtaining licensed contractors
to assist homeowners in repair or restoration of damaged property.
• Insurance information, advise the persons on insurance
requirements, claims, and problems with settlement.
• Consumer fraud prevention, a program to obtain consumer advice
and to report consumer fraud and price gouging.
E. INFRASTRUCTURE — PUBLIC ASSISTANCE.
1. The Public Assistance Program is intended to help repair or replace
damaged/destroyed public property and infrastructure. After a
Presidential Disaster Declaration, the Florida Division of Emergency
Management and Federal Emergency Management Agency (FEMA) will
join NPB in determining the extent of damages and will conduct
"applicant's briefings" to clarify public assistance requirements,
procedures, and eligible projects. Federal government can provide a
minimum of 75% of the funding for the recovery work that FEMA rule
says eligible.
2. Other eligible projects can be found in the Florida Department of
Community Affairs: Handbook for Disaster Assistance, section V.A.
3. Project applications. The Project application is the document which
summarizes total dollar cost of all public assistance, and incorporates the
required assurances and agreements between NPB, the Florida Division
of Emergency Management and the Federal Emergency Management
Agency. Details on eligible projects are found in the Florida DgRartment
of Community Affairs: Handbook for Disaster Assistance, section V.A.
4. Damage survey reports. The basis for project application are the damage
survey reports (DSR) which identify the damaged property, define the
scope of work, and establish the cost of repair or replacement. These are
prepared by a NPB/State/Federal team. The DSR's may be supported by
engineer or contractor estimates, photographs, maps, and other
appropriate data. The scope of work as outlined on the DSR is the
guideline for determining eligibility.
ANNEX IV - 8
r'-
5. NPB responsibilities will include:
• Compiling a list of all sites where damage occurred.
• Documenting all the damage.
• Coordinating the damage survey team(s).
• Reviewing and signing all damage survey reports (DSRs).
• Selecting project funding options
• Project management
• Preparing reports and documentation
• Participating in final inspections
• Participating in audits
• Providing insurance for approved projects
6. Other forms of Public Assistance which may be made available under a
Presidential Declaration of a major disaster include:
• Use of Federal equipment, supplies, facilities, personnel and other
resources (other than the extension of credit) from various Federal
agencies.
• Community disaster loans, payment of school operating expenses,
and repairs to Federal Aid system roads, repairs to projects.
7. Federal requirements tied to financial assistance:
• The Disaster Relief Act of 1974 requires that an applicant, for
assistance for either repair or restoration of damaged public or
private non-profit facilities, shall purchase and maintain such
insurance as may be reasonably available, adequate and necessary
to protect such facilities against future loss.
• In addition, the applicant must comply with appropriate hazard
mitigation, environmental protection, flood claim management
and flood insurance regulations as a condition for receiving
Federal disaster assistance.
ANNEX IV - 9
F. NATIONAL FLOOD INSURANCE PROGRAM (NFIP).
The NFIP is a Federal program enabling property owners to purchase
insurance protection against losses from flooding. This insurance is
designed to provide an insurance alternative to disaster assistance to meet
the escalating cost of repairing damaged buildings and their contents caused
by floods. Until recently, such coverage was generally unavailable from
private sector insurance companies. Participation in the NFIP is based on an
agreement between local communities and the Federal government which
states that if a community will implement and enforce measures to reduce
future flood risk to new construction in special flood hazard areas, the
Federal government will make flood insurance available within the
community as a financial protection against flood losses which do occur.
No assistance for any facility will be available in future disasters, unless the
required insurance has been obtained and maintained.
G. HAZARD MITIGATION PROGRAM.
Should NPB receive public disaster assistance, it will be required to pursue
mitigation measures to help ensure against similar damage in the future.
(CDRG)
Comprehensive mgmt plan 3 & 4
5/29/01
ff
ANNEX IV -10
ESF 1
TRANSPORTATION
THIS FUNCTION PROVIDES FOR THE COORDINATION OF ALL
VILLAGE TRANSPORTATION RESOURCES AVAILABLE AND
REQUIRED FOR THE RESPONSE TO AND RECOVERY FROM
ANY MINOR, MAJOR OR CATASTROPHIC DISASTER EVENT
WHICH THREATENS OR IMPACTS NORTH PALM BEACH.
RESPONSIBLE DEPARTMENT/AGENCY:
RE CREA TION DEPA R TMENT
SUPPORT
• Palm Beach County
• Public Services
• The Fire Division Department of Public Safety
• Law Enforcement Division Department of Public Safety
ESF 1 —1
EMERGENCY SUPPORT FUNCTION (ESF) #1
TRANSPORTATION
POLICY
All North Palm (NPB) Village Transportation resources will be utilized on a
priority basis to .save lives and property.
Primary Responsibilities/Tasks
Recreation
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF.
- Develop, maintain, NPB transportation inventories.
- Develop emergency action checklist.
Emergency:
• When notified of an emergency situation, Director of Recreation reports
to NPB EOC.
• Coordinate transportation activities with the appropriate tasked
organization.
Emergency Operations Center (EOQ:
• Staffs the ESF 1 Function position within the NPB EOC "Logistics
Section."
• Determine condition, status of NPB transportation routes.
• Determine present and future need for transportation resources.
• Obtain, coordinate transportation resources that are requested by field
• incident commanders.
ESF 1-2
• Sources can include:
Village Departments
PBC EOC
Private companies: bus, taxi, trucking, car/truck rentals.
- Volunteer organizations.
Commercial carriers.
Ambulance companies
- Air: airlines, private pilots.
• Coordinate needs with NPB EOC as necessary.
Support Responsibilities/Tasks
Palm Beach County
• Use of all available County transportation resources in support of
emergency operations to include:
- Evacuation.
Fire Rescue Division of Department of Public Safety
• Provide medical transport.
• If possible, provide mutual aid as requested by State/County EOC.
Public Services
• Operate fleet repair facility
• Provide for availability of motor fuel for all Village vehicles, Red Cross
vehicles and field driven equipment.
• Provide for storage of equipment and vehicles in a safe place.
• Provide for security of Village facilities.
• Provide comprehensive list of Village vehicles and equipment to NPB
EOC.
ESF 1-3
` Law Enforcement Division of Department of Public Safety
• Coordinate evacuation within Village limits.
• Assist with critical transport.
• If possible, provide mutual aid as requested by State/County EOC.
• Coordinate as necessary with PBC EOC/NPB EOC.
ESF 1-4
ESF #2
COMMUNICATIONS
PURPOSE
COMMUNICATIONS ARE ESSENTIAL FOR ADEQUATE RESPONSE
TO EMERGENCY SIT UA TIONS. THIS FUNCTION DESCRIBES THE
COMMUNICA TION S YS TEMS THAT ARE AVAILABLE FOR THE
UNINTERRR UP TED FLOW OF INFORMATION D URING THE
RESPONSE AND RECO VER Y PHASES OF A DISASTER.
RESPONSIBLE DEPARTMENTS/AGENCY:
PRIMARY
COMMUNICATIONS DIVISION OF THE DEPARTMENT OF PUBLIC
SAFETY
• Palm Beach County
• Information systems
• Public Services
SUPPORT
ESF 2-1
EMERGENCY SUPPORT FUNCTION (ESF) #2
COMMUNICATIONS
POLICY
1. Each department and/or division will ensure the ability to communicate
between the North Palm Beach Emergency Operations Center (EOC)
representative and the department/divisions operations center, or with
their operational units.
2. Emergency response activities will be given priority use of all NPB
communication systems and resources.
Primary Responsibility/Tasks.
The Communications Division of the Department of Public Safety
Pre -Emergency:
• Will work with the Village Manager to:
- Maintain this ESF.
- Ensure that the Emergency Communication Section of the EOC is
equipped with the appropriate communications gear.
- Arrange for repair and/or maintenance of communications equipment.
Maintain inventories of equipment.
Ensure necessary backup power generation.
Maintain list of radio frequencies.
Schedule tests, exercises.
Develop emergency action checklists.
Emergency:
• When notified, communications supervisor reports to NPB EOC.
• Manage emergency communication section of EOC to include radio,
telephone, repair, amateur radio, backup resources, etc.
ESF 2-2
Emergency Operation Center (EOQ:
• Staffs the ESF #2 function within the NPBEOC "Logistics Section."
• Determine conditions/status of NPB communication systems.
• Ensure EOC internal communications are adequate.
• Establish communication with operational units and field incident
commanders.
• Obtain/coordinate communications resources as requested by field
incident commanders.
• Sources of resources can include:
- All NPB Departments.
- Palm Beach County EOC.
- Amateur radio.
- Commercial vendors.
• Establish/maintain contact with PBC EOC.
- Provide information on status of NPB communication systems.
- Request additional communications resources as needed.
• Prioritize/coordinate restoration of Communication Systems.
• Ensure communications links to/from shelters within the Village.
Support Responsibilities and Tasks
Palm Beach County
• Coordinate all available County, State, Federal communication
systems/equipment.
• Establish/coordinate communications to:
- Shelters.
- Special care units.
- Supply distribution points.
- Hospitals.
• Assess/reconstruct communication systems.
• Use of EAS to communicate the public.
Information Systems
Provide computer support to disaster operations and recovery.
ESF 2-3
Department of Public Services
• Maintain department communication system as backup for NPB EOC to
be used as needed.
ESF 2-4
ESF #3
PUBLIC UTILITIES AND DAMAGE ASSESSMENT
PURPOSE
THE PURPOSE OF THIS FUNCTION IS TO DEFINE THE ROLE
OF THE DEPARTMENT OF PUBLIC SERVICES IN PROVIDING
RESOURCES RELATED TO THE PROTECTION OF NORTH
PALM BEACH CITIZENS AND THEIR PROPERTY WHEN THE
VILLAGE IS THREATENED OR IMPACTED BY A MAJOR OR
CATASTROPHIC DISASTER EVENT.
PUBLIC SERVICES SUPPORT INCLUDES TECHNICAL ADVICE
AND EVALUATIONS, ENGINEERING SERVICES,
CONSTRUCTION MANAGEMENT AND INSPECTIONS,
EMERGENCY CONTRACTING AND COORDINATING WITH
SEACOAST UTILITIES FOR THE EMERGENCY REPAIR OF
WATER AND WASTE WATER TREATMENT FACILITIES.
THIS FUNCTION ALSO DEFINES THE ROLE OF THE
DEPARTMENT OF PUBLIC SERVICES IN ESTABLISHING A
VILLAGE WIDE SYSTEM (CONSISTENT WITH COUNTY
PROCEDURES) FOR DAMAGE ASSESSMENT AND, REPORTING
WHICH IS INTENDED TO COMPLY WITH THE REQUIREMENTS
IMPOSED BY THE FLORIDA DIVISION OF EMERGENCY
MANAGEMENT FOR THE RECEIPT OF STATE ASSISTANCE
AND WHICH MAY BE PREFATORY TO THE GOVERNOR'S
REQUEST FOR FEDERAL DISASTER ASSISTANCE.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
DEPARTMENT OF PUBLIC SERVICES
ESF 3-1
SUPPORT
Palm Beach County
Seacoast Utility Authority
Emergency Manager (Village Manager)
ESF 3-2
EMERGENCY SUPPORT FUNCTION (ESF) #3
PUBLIC UTILITIES AND DAMAGE ASSESSMENT
POLICY
1. The first priority of public utilities will be to assist the Department of
Public Safety personnel in the saving of life.
2. Damage assessment will begin immediately upon notification or
occurrence of an emergency/disaster. All affected North Palm Beach
(NPB) Departments will provide preliminary damage assessment reports
to the NPB Emergency Operation Center (EOC), and recovery detailed
damage assessments as required.
Primary Responsibilities/Tasks
Department of Public Services
Pre -Emergency:
• Work with the Village Manager to:
- Maintain the ESF.
- Maintain inventory of resources and equipment.
- Maintain pre -disaster maps, photos, videos and other documents.
- Participate in tests/exercises.
- Develop emergency action checklist.
- Maintain mutual aid agreements.
Emergency:
• When notified of an emergency situation, send response team/personnel,
equipment and vehicles to the emergency scene, staging area or other
location, as appropriate.
• Identify Incident Command (IC) and establish Incident Command Post
(ICP) as appropriate, assign personnel to IC staff.
• Perform IC duties at the emergency scene as required.
ESF 3-3
• Notify NPB EOC of the situation if the original notification did not come
from the EOC.
• Director of Public Services will respond to the EOC, when the EOC is
• activated during an emergency.
• Manage Public Services resources and direct operations. Duties may
include:
- Performing debris removal operations.
- Assisting in search and rescue efforts.
- Conducting damage assessment activities (through use of vehicles,
video equipment, etc).
- Providing emergency generators, fuel, lighting, sanitation to support
emergency responders at the emergency scene and the EOC.
- Assisting in the evacuation of people at risk in and around the
emergency scene.
- Coordinating with utility companies to restore power and water
service to disaster victims.
Emergency Operation Center (EOQ:
• Staff the ESF #3 function within NPB EOC "Operation Section."
• Identify incident sites requiring Department of Public Services.
• Determine condition/status of NPB Public Services resources.
• Certify structural integrity of government buildings prior to any re-entry.
• Determine present and future need for public services resources to
include:
- Search and rescue.
- Heavy rescue.
- Damage assessment.
- Roadibridge repair.
- Debris clearance.
- Road clearance.
- Traffic control.
- Utility system repairs.
• Obtain and coordinate public utilities resources as needed.
• If possible, provide mutual aid as requested by State/County EOC.
• Sources for resources can include:
- Mutual aid.
- PBC EOC.
ESF 3-4
Support Responsibility/Tasks
Palm Beach County
• Damage assessment.
• Debris clearance.
• Demolition or stabilization of damaged structures.
• Flood warning and response:
- Alleviation and mitigation of flood problems.
• Managing of mutual aid resources.
• Restoration of critical public services and facilities.
• Road/bridge repair.
Seacoast Utilities
• Restoration of water supply/flow systems.
• Restoration of water and sewage treatment facilities.
Emergency Manager (Village Manager)
• Train and deploy personnel for damage assessment.
• Provide liaison to PBCEOC/State.
• Coordinate damage assessment reports for submission to County.
ESF 3-5
ESF #4
FIREFIGHTING
PURPOSE
THIS FUNCTION DEALS WITH FIRES THAT ARE A RESULT OF
A DISASTER OR FIRES THAT COULD BECOME A DISASTER
WITHIN THEMSELVES. LOCAL RESOURCES SHOULD BE USED
TO THEIR MAXIMUM CAPABILITY IN SUPPRESSION EFFORTS.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
THE FIRE DIVISION OF THE DEPARTMENT OF PUBLIC
SAFETY
Namac Agencies
Palm Beach County
SUPPORT
ESF 4-1
EMERGENCY SUPPORT FUNCTION (ESF) #4
FIREFIGHTING
POLICY
The Fire Division of the North Palm Beach (NPB) Department of Public
Safety will exercise broad local authority to provide fire protection and other
emergency services to include command at fire scenes, ordering evacuations
in vicinities of fires and other life threatening emergencies, and taking
necessary actions to extinguish or prevent the spread of fires.
PRIMARY RESPONSIBILTY/TASKS
The Fire Division of the Department of Public Safety.
Pre -emergency:
• Work with Village Manager to:
- Maintain this ESF.
- Maintain inventories of resources and equipment.
- Participate in drills/exercises.
- Develop emergency action checklists.
- Maintain mutual aid agreements.
Emergency:
• When notified of an emergency situation, send response team/personnel,
equipment, and vehicles to the emergency scene, staging areas, or other
locations as appropriate.
• Identify Incident Commander (IC) and establish Incident Command Post
(ICP). Assign appropriate personnel to IC staff.
• Perform IC duties at the emergency scene.
• When requested, the Fire Chief will respond to the EOC when it has been
activated during an emergency.
• Notify the EOC of the situation if the original notification did not come
from the EOC.
• Manage fire/rescue resources, direct fire operations, rescue injured
people during emergency operations, and determine the need as
appropriate for evacuation in and around the emergency scene.
ESF 4-2
• Assist, as appropriate, in the evacuation of people at risk in the
immediate area in and around the emergency scene.
• Alert all emergency response organizations of the dangers associated
with technological hazards and fire during emergency operations.
Emergency Operation Center (EOQ:
• Staffs the ESF#4 function within the NPB EOC "Operations Section."
• Identify incident sites requiring fire fighting services.
• Determine condition/status of NPB fire fighting resources. .
• Ensure operation of fire dispatching and reporting systems.
- Provide alternate communication links if necessary.
• Determine present and future need for fire fighting and other on scene
resources:
- Communications.
- Search and rescue.
- Emergency medical.
- Heavy rescue.
Evacuation.
l
- Mass casualty transportation.
- Mobile shelter.
- Transport of emergency responders and resources.
- Other logistics: food, water, emergency power, lighting, etc.
• Obtain/coordinate fire fighting resources as requested by Field Incident
Commanders.
• Sources for resources can include:
- NAMAC mutual aid.
- PBC EOC
-. "Florida Fire Chiefs, State Disaster Response Plan."
ESF 4-3
ESF #5
INFORMATION AND PLANNING
PURPOSE
THIS FUNCTION DESCRIBES THE OVERALL PLANNING AND
INFORMATION ACTIVITIES WITHIN THE VILLAGE EOC
ASSOCIATED WITH A POTENTIAL OR REAL DISASTER
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
DEPARTMENT OF PUBLIC SERVICES
SUPPORT
• Palm Beach County
• Village Council
• Village Manager
• Village Attorney
• Village Clerk
• Finance Department
• Fire Division of Department of Public Safety
• Law Enforcement Division of Department of Public Safety
ESF 5-1
EMERGENCY SUPPORT FUNCTION (ESF) #5
INFORMATION AND PLANNING
POLICY
North Palm Beach (NPB) Emergency Operation Center (EOC) will:
- Collect, process, disseminate information.
- Compile damage assessments.
- Preserve documentation.
- Plan for future emergency operational periods.
PRIMARY RESPONSIBILITIES/TASKS
Department of Public Services
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF.
- Maintain EOC supplies, and data displays.
- Participate in drills, exercises.
Develop emergency action checklists.
Emergency:
• Survey construction sites for control of debris hazards.
• Provide for protection of records and equipment.
• Provide personnel for damage assessment teams.
• Provide damage assessments, e.g. determine the geographical and
monetary extent of damage to public and private property.
• Make available building plans and records.
• Director to serve as Village's Disaster Assistance Coordinator.
• During recovery phase, provides land use and policy planning services.
• Assists with establishing Village of North Palm Beach mitigation
programs.
ESF 5-2
Emergency Operation Center (EOQ:
• Staffs the ESF #5 function within the NPB EOC Plans Section.
• "Incident Information:"
- Establish, maintain EOC message center.
- Monitor flow of information to/from EOC and field forces.
- Provide situation reports. .
- Maintain EOC status boards.
- Maintain documentation.
• "Damage Assessment:"
Compile damage assessment reports with the emergency
management coordinator.
- Maintain damage maps and displays.
• "Incident Planning:"
- Plan for future operational periods.
- Determine present and future resource needs.
• Establish/maintain contact with PBC EOC:
- Provide situation status and damage information.
- Receive County and State situation information.
Support Responsibilities/Tasks
Palm Beach County
• Collect, process essential information.
• Disseminate to:
- Responding agencies.
- Municipalities.
- State EOC.
- Media and general public.
• Within EOC:
- Establish message center and information flow.
- Conduct frequent briefings.
- Maintain status boards.
- Compile reports. ,
• Develop, maintain action plans.
ESF 5-3
Village Council
r
• Provide overall direction and control and for the continuance of effective
and orderly governmental control required for emergency operations.
• Proclaim a "State of Emergency" when necessary.
• Declare the Village a disaster area and request State and Federal
assistance.
• Issue emergency rules and resolutions that have the force of law during
the proclaimed emergency period.
• Support the documenting of incident information and damage
assessment.
• Participate in any incident planning process as required.
Village Manager
• Advisor to Village Council during emergency/disasters.
• Ensure the Village continues to function administratively.
• Provide support to EOC manager and staff.
• Provide support to Village departments as required.
• Liaison to NPB, County, State, and Federal agencies.
• Support the documenting of incident information and damage
assessment.
• Participate in the incident planning process as required.
Village Attorney
• Prepare emergency ordinances, resolutions and executive orders.
• Provide legal assistance as required to Village Departments.
• Support the documenting of incident information and damage
assessment.
• Participate in the incident planning process as required.
Village Clerk
• Provide for security of Village records and assistance to law
enforcement.
• Support the documenting of incident information and damage
assessment.
• Participate in the incident planning process as required.
ESF 5-4
Finance Department
• Assist NPB departments with emergency fiscal and administration
procedures and records.
• Support the documenting of incident information and damage
assessment.
• Participate in the incident planning process as required.
Fire Division of Department of Public Safety
• Support the documenting of incident information and damage
assessment.
• Participate in the incident planning process as required.
Law Enforcement Division of Department of Public Safety
• Support the documenting of incident information and damage
assessment.
• Participate in the incident planning process as required.
• Disseminate accurate and timely information to the public.
• Maintain list of media contacts.
• Compile print documentation of event from all media sources.
ESF 5-5
i
ESF #6
MASS CARE
PURPOSE
THIS FUNCTION DESCRIBES THE SERVICES WHICH WILL BE
MADE AVAILABLE TO DISASTER VICTIMS DURING AND
AFTER AN EMERGENCY, INCLUDING SHELTERS, AVAILABLE
FOOD AND CLOTHING. IT ALSO OUTLINES PROCEDURES FOR
COORDINATION OF GOVERNMENTAL AND NON
GOVERNMENTAL ASSISTANCE TO VICTIMS.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
AMERICAN RED CROSS, PALM BEACH COUNTY CHAPTER.
SUPPORT
• Fire/Rescue Division of the Department of Public Safety.
• Law Enforcement Division of the Department of Public Safety.
• Recreation department
• NPB Country Club staff
ESF 6-1
EMERGENCY SUPPORT FUNCTION (ESF) #6
MASS CARE
POLICY
UNDER FEDERAL LAW, THE AMERICAN RED CROSS IS
RESPONSIBLE FOR MASS CARE. NORTH PALM BEACH (NPB)
WILL ASSIST THE AMERICAN RED CROSS AS REQUESTED
AND IF FEASIBLE.
Primary Responsibilities/Tasks
Palm Beach County Chapter, American Red Cross
• Open, manage shelters
• Provide:
- Feeding
- First aid
- Registration
- Security
• Establish fixed site feeding facility.
• Provide mobile feeding.
• Provide disaster welfare information:
- Establish inquiry system
- Reunify family members.
• Receive and disburse bulk items.
Support Responsibilities/Tasks
Fire Rescue Division Department of Public Safety
• Provide EMS personnel to mass care facilities if requested and available.
Law Enforcement Division Department of Public Safety
• Provide traffic control during evacuee movement to mass care facility.
• If necessary, provide an alternate communications link between mass
care facility and EOC through mobile radio unit and police vehicle.
ESF 6-2
Recreation Department
Pre -Emergency:
• Work with Village Manager to:
- Maintain this ESF
- Analyze mass care requirements
- Identify and maintain current mass care inventories.
- Establish mass care inventory control and delivery systems
- Develop agreements with mass care providers, as necessary
- Identify mass care locations and resources needed
- Participate in drills, exercises
- Develop emergency action checklists.
Emergency:
• When notified of an emergency situation, Director will report to EOC, if
appropriate.
• Coordinate requests from the American Red Cross with appropriate
Village departments.
Emergency Operation Center (EOQ:
• Staffs the ESF #6 function within the NPB EOC "Logistics Section."
• Identify incident sites requiring mass care services.
• Determine present and future needs for mass care resources:
- Communications
- Feeding facilities
- Feeding for victims and disaster workers
- Medical/nursing aid.
- Potable water
- Temporary sanitation facilities
- Clothing commodities
- Fixed shelter
- Mobile shelter
• Obtain/coordinate mass care resources as requested by Field Incident
Commanders.
• Sources for resources can include:
ESF 6-3
- Palm Beach County (PBC) Emergency Operation Center (EOC).
- American Red Cross
- Salvation Army
• Establish/maintain contact with PBC EOC.
- Provide information on mass care needs.
- Coordinate receipt, distribution of bulk items and donated goods.
• Establish, staff and maintain supply distribution points in the Village.
North Palm Beach Country Club Staff
• Assist recreation department in obtaining mass care resources.
• Deliver mass care supplies to incident sites as directed.
• Provide staff support at supply distribution centers.
ESF 6-4
ESF #7
RESOURCE SUPPORT
PURPOSE
PROVIDING LOGISTICAL AND RESOURCE SUPPORT TO
RESPONSE AGENCIES IS CRITICAL IN THEIR EFFORTS TO
RESPOND AND RECOVER FROM NATURAL OR MAN MADE
DISASTERS. THE PURPOSE OF THIS SUPPORT FUNCTION IS
TO PROVIDE LOGISTICAL AND ADMINISTRATIVE SUPPORT
TO OPERATING DEPARTMENTS AND DIVISIONS OF THE
VILLAGE INVOLVED IN THE RESPONSE TO AND RECOVERY
FROM A MAJOR OR CATASTROPHIC DISASTER WHICH
THREATENS OR IMPACTS NORTH PALM BEACH.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
DEPARTMENT OF PUBLIC SERVICES
• Palm Beach County
• Village Manager
• Finance Department
• Recreation Department
SUPPORT
ESF 7-1
EMERGENCY SUPPORT FUNCTION (ESF) #7
RESOURCE SUPPORT
POLICY
1. Resources will be inventoried, prioritized and utilized in the most
efficient manner possible, and will be applied to functions and areas of
greatest need.
2. Disaster victims will take precedence in the allocation of resources.
3. Additional resources will be requested from Palm Beach County (PBC)
Emergency Operation Center (EOC) after all available North Palm Beach
(NPB) resources have been utilized.
4. The Village Manager may invoke temporary controls on local resources
and establish priorities for use.
PRIMARY RESPONSIBILITY/TASKS
Department of Public Services
Pre -Emergency:
• Work with Village Manager to:
- Maintain this ESF.
- Analyze resource requirements.
- Identify and maintain current resource inventories.
- Establish inventory, control and delivery systems.
- Develop agreements with resource providers as necessary.
- Identify staging locations and resources needed.
- Participate in drills, exercises.
- Develop emergency action checklists
Emergency:
• When notified of an emergency situation, report to the EOC, if
appropriate.
• Coordinate implementation of resource management activities with the
appropriate tasked organizations.
ESF 7-2
Emergency Operations Center (EOQ:
• Staffs the ESF #7 function within the NPB Emergency Operation Center
(EOC) "Logistics Section".
• Coordinate with the Emergency Manager and/or "Plans Section Chief' to
determine resource needs.
• Essential information includes:
- WHAT is needed and WHY?
- HOW MUCH is needed?
- WHO needs it?
- WHERE is it needed?
- WHEN is it needed?
• Advise, assist the "Policy/Executive Group" with determining priorities.
• In general:
- Receive, document, prioritize, and track requests for assistance.
- Use resource inventory list to match and meet needs.
- Coordinate with ESF #1 (Transportation) as necessary.
- Coordinate supply distribution points, reception, storage, and
deployment.
- Coordinate with other ESF's within the EOC "Logistics Section."
- Maintain financial and legal accountability.
• Sources for resources can include:
- All NPB personnel, equipment, supplies.
- PBC EOC
- Volunteer organizations.
- General public.
- Businesses
• Establish, maintain contact with PBC EOC.
- Coordinate additional resource needs.
Support Responsibility/Tasks
Palm Beach County
• Locate, procure, issue:
- Communications
- Contracting service
- Fuel
ESF 7-3
- Heavy equipment
Manpower
Office equipment
Office space
Supplies
Village Manager
• Assist with finding, obtaining, allocating, and distributing resources.
Finance Department
• . Assist with finding, obtaining, allocating, and distributing resources.
Recreation Department
• . Assist with finding, obtaining, allocating, and distributing resources.
ESF 7-4
ESF #8
HEALTH AND MEDICAL
PURPOSE
A VARIETY OF HEALTH AND MEDICAL CONDITIONS MAY
BECOME EMERGENCIES WITHIN THEMSELVES FOLLOWING
A DISASTER. MEDICAL AND HEALTH FUNCTIONS INCLUDE
PROTECTING THE SAFETY OF WATER SUPPLIES, ASSURING
ADEQUATE SANITATION IS MAINTAINED, ASSURING THE
SAFETY OF FOOD SUPPLIES, PROVIDING MEDICAL AND
MORTUARY SERVICES AND PREVENTING OR CONTROLLING
EPIDEMICS. THIS FUNCTION OUTLINES PROCEDURES FOR
PROVIDING HEALTH AND MEDICAL SERVICES.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
FIRE/RESCUE DIVISION DEPARTMENT OF PUBLIC SAFETY
SUPPORT
• NAMAC
• Palm Beach County
• Palm Beach County Environmental Health and Engineering
ESF 8-1
EMERGENCY SUPPORT FUNCTION (ESF) #8
HEALTH AND MEDICAL
POLICY
North Palm Beach (NPB) will endeavor to provide the highest level of
quality of care, however, emergency measures to protect life and health
during disasters in all likelihood will be exclusively dependent upon local
and area resources. Austere conditions may limit the amount and quality of
care.
PRIMARY RESPONSIBILITY/TASKS
Fire/Rescue Division Department of Public Safety
Pre -Emergency:
• Work with the Village Manager to:
- Maintain the ESF
- Maintain inventories of resources and equipment
- Participate in drills, exercises
- Develop emergency action checklists
- Maintain mutual aid agreements.
Emergency:
Medical Services:
• Respond to the disaster scene with emergency medical personnel and
equipment.
• Upon arrival at scene, assume appropriate role in the Incident Command
System (ICS). If ICS has not been established, initiate in accordance
with established procedures and report implementation to EOC.
• Triage, stabilize, treat, transport the injured. Coordinate with MEDCOM
to ensure casualties are transported to the appropriate facilities.
• Establish and maintain field communications and coordinate with other
responding emergency teams (Medical, Fire, Police, Public Services,
ESF S-2
etc.) and radio or telephone communications with hospitals, as
appropriate.
• Direct the activities of private, volunteer, and other emergency medical
units, and of bystander volunteers as needed.
• Transport at risk patients to specialized care units prior to hurricane
landfall.
Emergency Operation Center (EOQ:
• Staffs the ESF #8 function within the NPB EOC "Operations Section."
• Determine condition, status of NPB health, medical resources.
• Determine present and future need for health and medical resources.
• In general, responsibilities include:
- Establish medical command post at the disaster site(s).
- Coordinating health and medical response team efforts.
- Triage of the injured, if appropriate.
- Medical care and transport for the injured.
- Holding and treatment areas for the injured.
- Isolating, decontaminating and treating victims of hazardous chemical
or infectious diseases, as needed.
- Identifying hazardous chemicals or infectious diseases, controlling
their spread, and reporting their presence to appropriate State and
Federal health or environmental authorities.
• Obtain, coordinate health and medical resources as requested by field
incident commanders.
• Sources for resources can include:
- Mutual aid.
Palm Beach County (PBC) Emergency Operation Center (EOC)
American Red Cross
• Establish and maintain contact with PBC EOC:
Provide information on damages, status of North Palm Beach (NPB)
health and medical systems.
Request additional health and medical resources as needed.
Support Responsibility/Tasks
NAMAC
• Provide medical personnel and equipment, upon request, if possible
ESF 8-3
Palm Beach County
• Coordination of health and medical support to include:
- Assessment of needs
- Critical incident stress debriefing
- Disease control
- Emergency medical services
- Hospital care
- Medical command and control
- Patient evacuation
- Personnel, equipment, supplies
- Special care units
• Monitoring of:
- Emergency responder health and safety
- Food/drug safety
- Mental health
- Potability of water, waste water, and solid waste disposal
- Radiological, chemical, biological hazards
Palm Beach County Environmental Health and Engineering
• Provide for monitoring and evaluation of environmental health risks or
hazards as needed and ensures the appropriate actions are taken to protect
the health and safety of disaster victims, responders, and general public.
• Detects and inspects sources of contamination.
• Acts as liaison between Village of NPB and regulatory agencies such as
Florida Department of Environmental Protection (FDEP), resource
management (ERM), EPA, HRS, etc.
• Coordinates field evaluations of incident scene and reports to EOC as
required.
ESF 8-4
ESF #9
SEARCH AND RESCUE
PURPOSE
SEARCH AND RESCUE OPERATIONS REQUIRE A
COORDINATED EFFORT, PREFERABLY BY TRAINED
SEARCH AND RESCUE UNITS. THIS FUNCTION ADDRESSES
THE PROCEDURES FOR CONDUCTING AND COORDINATING
THESE ACTIONS WITHIN THE VILLAGE FOLLOWING A
DISASTER.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
FIRE/RESCUE DIVISION OF DEPARTMENT OF PUBLIC SAFETY
• NAMAC
• Palm Beach County
SUPPORT
ESF 9-1
EMERGENCY SUPPORT FUNCTION (ESF) #9
SEARCH AND RESCUE
POLICY
Heavy rescue operations will be a team effort of law enforcement, fire
service, public services, volunteers, and the private sector.
PRIMARY RESPONSIBILITIES/TASKS
FIRE/RESCUE DIVISION DEPARTMENT OF PUBLIC SAFETY
Pre -emergency:
• Work with the Village Manager to:
Maintain this ESF.
- Identify occupancy structures susceptible to structural failure and
collapse.
- Maintain inventories of resources and equipment.
- Participate in drills, exercises.
- Develop emergency action checklists.
- Maintain mutual aid agreements.
Emergency:
• When notified of an emergency situation, Director will report to NPB
EOC.
• Coordinate search and rescue activities with the appropriate tasked
organizations.
Emergency Operation Center (EOQ:
• Staffs the ESF #9 function within NPB EOC "Operations Section."
• Identify incident sites requiring search and rescue services.
• Ensure operation of fire dispatch and reporting systems.
- Provide an alternate communication link, if necessary.
• Determine condition, status of NPB search and rescue resources.
ESF 9-2
• Determine present and future need for search and rescue and other on -
scene resources.
• Obtain, coordinate search and rescue resources as requested by field
incident commanders.
• Sources for resources can include:
- Mutual aid
- Palm Beach County (PBC) EOC
- "Federal, Urban, Search and Rescue Response Teams"
• Establish, maintain contact with NPB and PBC EOC's as appropriate:
- Provide information on damages, status of NPB search and rescue
systems
- Request additional search and rescue resources as needed.
• Provide mutual aid to other jurisdictions if requested:
- Do not dispatch mutual aid until it is determined that no threat exists
in NPB.
NAMAC
• Provide manpower and equipment, when requested, if available.
PALM BEACH COUNTY
• Identify, locate, recover trapped victims.
• Triage damaged structures
• Direct volunteer efforts
• Coordinate Federal/State urban SAR task forces.
ESF 9-3
ESF #10
HAZARARDOUS MATERIALS
PURPOSE
A NATURAL OR OTHER CATASTROPHIC DISASTER COULD
RESULT IN A SITUATION WHERE HAZARDOUS MATERIALS
ARE RELEASED INTO THE ENVIRONMENT. THE PURPOSE OF
THIS FUNCTION IS TO OUTLINE LOCAL PROCEDURES FOR
RESPONDING TO A HAZARDOUS MATERIAL EVENT.
RESPONSIBLE DEPARTMENT/AGENCY
ii _"
U, IVA
FIRE/RESCUE DIVISION DEPARTMENT OF PUBLIC SAFETY
SUPPORT
• NAMAC
• Palm Beach County
• Environmental health and engineering
• Law enforcement division Department of Public Safety
• Public Services Department
ESF 10-1
EMERGENCY SUPPORT FUNCTION (ESF) #10
HAZARDOUS MATERIALS
POLICY
1. North Palm Beach (NPB) fire/rescue division of the Department of
Public Safety will exercise broad lawful authority, within existing
capabilities, to protect life and property threatened by hazardous
materials incidents, to include ordering evacuations, in place sheltering,
and necessary actions to contain the spill or release. For the purpose of
this plan, a hazardous material is defined as "any substance or material,
including radioactive materials, which, when uncontrolled, can be
harmful to people, animals, property, or the environment."
2. NPB fire/rescue division of the Department of Public Safety will retain
the role of incident commander (IC) until the immediate threat to public
safety is abated. Thereupon, the on scene IC will normally be turned over
to the Responsible Party (spiller) who has primary responsibility for
cleanup of the spill/release.
Primary Responsibility/Tasks
Fire/Rescue Division Department of Public Safety
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF
- Schedule drills, exercises
- Develop emergency action checklists.
- Maintain a community right to know database of information on
facilities with hazardous substances
- Maintain an operations level of hazardous materials response
capability.
Emergency:
• When notified of an emergency situation, the Fire Chief reports to the
NPB EOC, if needed.
ESF 10-2
• Coordinate hazardous materials cleanup activities with the appropriate
tasked organizations.
Emergency Operations Center (EOQ:
• Receive notice of hazardous material incident(s).
• Identify, locate hazardous materials incident site(s).
• Activate essential emergency functions/services.
• Activate NPB Emergency Operations Center (EOC), if appropriate.
• Establish contact/coordinate with appropriate County, State and Federal
agencies.
• On -scene response activities:
- Request hazardous materials response team.
- Establish on -scene command post.
- Determine impacts and site boundaries.
- Apply "counter measures," i.e. control ignition sources, contain spills.
- Perform emergency rescue if proper protective equipment is available.
- Fight fires.
- Ensure safety of responders.
- Determine and implement public safety measures, i.e. warning,
evacuation, shelter in place.
• Coordinate activities of private cleanup companies.
• On -scene recovery activities:
- Supervise transfer of product.
- Clear wreckage.
- Clean up environment.
- Decontaminate response equipment.
- Provide medical monitoring of personnel.
• Request mutual aid.
Support Responsibility/Tasks
NAMAC
• Provide equipment/personnel as requested, if available.
Palm Beach County
• Receive notifications of spills/releases.
ESF 10-3
• Alert response agencies.
• Alert cleanup contractors.
• Coordinate local response resources.
• Coordinate activation of State, Federal response plans and resources.
Environmental Health and Engineering
• Provide support to incident commander for monitoring and protective
measures for sanitation, food, water supplies, air quality, chemical
pollution, and safe re-entry by the public in to the affected areas.
• Through public information officer (PIO), keep the people informed of
the health risk created by hazardous materials release.
• Ensure provisions are in place for on scene safety and decontamination.
Law Enforcement Division Department of Public Safety
• Provide support to incident commander as required:
- Security of the scene.
- Traffic control.
- Assist in evaluating as required.
Public Services Department
• Support on -scene operations with personnel, equipment, supplies, as
requested.
ESF 10-4
ESF #11
FOOD AND WATER
PURPOSE
THIS FUNCTION ADDRESSES THE PROCEDURES AND PLANS
FOR PROVIDING FOOD, WATER AND ICE TO VICTIMS
FOLLOWING A DISASTER. THE PLAN IDENTIFIES HOW FOOD
AND WATER SUPPLIES WILL BE OBTAINED AND
DISTRIBUTED BY THE RESPONSIBLE AGENCY.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
RECREATION DEPARTMENT
SUPPORT
• Palm Beach County
• Law enforcement division Department of Public Safety
ESF 11-1
EMERGENCY SUPPORT FUNCTION (ESF) #11
FOOD AND WATER
POLICY
1. Citizens are advised to prepare their emergency water and food supply to
meet family needs for a minimum of 72 hours.
2. North Palm Beach (NPB) will coordinate with PBC EOC to establish an
emergency distribution system if a disaster disrupts the normal
distribution process.
Primary Responsibility/Tasks
Recreation Department
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF.
- Identify and establish agreements with local suppliers.
- Participate in drills, exercises.
- Develop emergency action checklists.
Emergency:
• When notified of an emergency situation, director will report to NPB
EOC.
• Coordinate food and water supply activities with the appropriate tasked
organizations.
Emergency Operations Center (EOQ:
• Staffs the ESF #11 function within the NPB EOC "Logistics Section."
• Determine present and future need for food and water resources.
• Obtain and/or coordinate food and water resources as requested by field
incident commanders.
• Sources for resources can include:
ESF 11-2
Local suppliers.
Palm Beach County (PBC) EOC.
• Establish, maintain contact with Palm Beach County (PBC)EOC:
• Coordinate delivery of food and water to NPB affected areas.
Palm Beach County
• Coordinate with ESF's 6, 8, and 15 to provide:
- Food
- Ice
- Water
• Determine distribution priorities.
• Coordinate needs with the State regional relief center.
• Coordinate with State ESF #11 to authorize, issue food stamps.
Law Enforcement Division Department of Public Safety
• Provide security for food, water distribution.
ESF 11-3
ESF #12
ENERGY
PURPOSE
THE PURPOSE OF THIS FUNCTION IS TO DEVELOP POLICIES
AND PROCEDURES TO BE USED IN RESPONSE TO
AUTOMOTIVE TRANSPORTATION FUEL SHORTAGE,
ELECTRIC POWER OUTAGES AND CAPACITY SHORTAGES
RESULTING FROM A DISASTER.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
DEPARTMENT OF PUBLIC SERVICES
Palm Beach County
SUPPORT
ESF 12-1
EMERGENCY SUPPORT FUNCTION (ESF) #12
ENERGY
POLICY
1. The Village Council may establish energy allocation and use priorities.
2. The Village Council may establish and order energy conservation
measures.
Primary Responsibility/Tasks
Department of Public Services
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF
- Identify local energy systems and providers.
- Establish, maintain resource inventories.
- Develop system to assess energy system damages.
- Participate in drills, exercises.
- Develop emergency action checklists.
Emergency:
• When notified of an emergency situation, Director will report to the NPB
EOC.
• Coordinate energy activities with appropriate tasked organizations.
Emergency Operations Center (EOQ:
• Staffs the ESF #12 function within the North Palm Beach Emergency
Operations Center (EOC) "Logistics Section."
• Determine condition, status of NPB energy systems.
• Determine present and future need for energy resources.
• Obtain, coordinate energy resources as requested by field incident
commanders.
ESF 12-2
• Sources for resources can include:
- PBC EOC.
- Other governmental jurisdictions.
- Private industry.
• Establish, maintain contact with Palm Beach County (PBC)EOC:
- Coordinate delivery of energy resources to NPB affected areas.
Palm Beach County
• Assess energy:
- System damages.
- Supply and demand.
• Obtain, provide fuel for transportation and emergency operations.
• Prioritize energy allocations.
• Coordinate repair, restoration efforts with State, Federal agencies.
• Mandate, enforce emergency conservation measures.
ESF 12-3
ESF #13
MILITARY SUPPORT
PURPOSE
A MAJOR OR CATASTROPHIC DISASTER MAY NECESSITATE
THE USE OF THE MILITARY RESOURCES OF THE FLORIDA
NATIONAL GUARD (FLNG). THE USE OF THESE RESOURCES
MUST BE REQUESTED THROUGH THE STATE EMERGENCY
OPERATION CENTER (EOC).
RESPONSIBLE DEPARTMENT/AGENCY
VILLAGE COUNCIL
PRIMARY
SUPPORT
• Palm Beach County
• Village Manager
• Law enforcement division Department of Public Safety
ESF 13-1
EMERGENCY SUPPORT FUNCTION (ESF) #13
MILITARY SUPPORT
POLICY
1. Military (National Guard) support to civil authority is supplemental to
local efforts, and is primarily available after activation by the Governor.
2. North Palm Beach (NPB) will request military support through the Palm
Beach County (PBC) Emergency Operations Center (EOC) only when the
situation is so severe and so widespread that effective response is beyond
the capability of NPB resources. (Reference PBC Comprehensive
Emergency Management Plan) (CEMP), Emergency Support Function
(ESF) #13.
3. A military liaison will be established in the NPB EOC to facilitate
coordination with responding military units.
Primary Responsibility/Tasks
Village Council
• Declare "state of emergency".
• Request County, State assistance (to include use of National Guard).
• Issue emergency orders, resolutions.
Support Responsibility/Tasks
Palm Beach County
• Assess need for military support.
• Request assistance through the State EOC.
• Ensure property utilization as per Federal and State policies.
Village Manager
• Perform Village Councils responsibilities in their absence.
ESF 13-2
Law Enforcement Division Department of Public Safety
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF.
- Develop checklist.
Emergency:
• When notified of an emergency situation, Director reports to the
NPBEOC.
• Coordinate military activities with the appropriate tasked organizations.
Emergency Operations Center (EOQ:
• Staffs the ESF #13 function within the NPBEOC "Logistics Section."
• Determine need for military support.
• Make request to PBC EOC.
• Identify specific tasks to be performed.
• Prepare written "mission assignments" to be given to the on scene
military commander. (See PBC CEMP; ESF #13, Tab A, for format,
content).
• Maintain direction and control of emergency operations.
• If military units are deployed within NPB:
- Provide liaison to the on -scene military commander.
- Request their assistance in writing using "mission oriented
objectives."
- The on -scene military commander will determine if the
"mission/tasks" are within his/her capability, and will deploy
personnel, resources accordingly.
- Remember:
- *civil agencies exercise no command authority over military forces.
- *The role of military forces is to support, not supplant civil authority.
ESF 13-3
ESF #14
PUBLIC INFORMATION
PURPOSE
PROVIDING ACCURATE INFORMATION IMMEDIATELY
BEFORE, DURING AND AFTER A DISASTER IS VERY
IMPORTANT FOR SAVING LIVES, MINIMIZING DAMAGE, AND
INFORMING PEOPLE WHERE TO GO FOR ASSISTANCE. THIS
FUNCTION DESCRIBES THE LOCAL ORGANIZATION AND
PROCEDURES FOR PROVIDING ACCURATE INFORMATION TO
THE PUBLIC.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
VILLAGE COUNCIL
SUPPORT
• Palm Beach County
• Village Manager
• Public Information Officers
ESF 14-1
EMERGENCY SUPPORT FUNCTION (ESF) #14
PUBLIC INFORMATION
POLICY
1. North Palm Beach (NPB) will endeavor to release timely and accurate
emergency information to the public in a cooperative manner with the
media.
2. NPB will coordinate emergency information releases with Palm Beach
County (PBC) Emergency Operations Center (EOC).
PRIMARY RESPONSIBILITY/TASKS
Village Council
Through the public information officer (PIO):
• Manages all aspects of emergency public information.
• Coordinates emergency information/instructions and media releases with
PBC EOC.
Palm Beach County
• Through the media issue:
- Life saving instructions.
- Emergency information.
• Establish, maintain immediate joint information center.
• Dispel rumors.
Village Manager
• Village Council's representative.
• Advise Village Council on when to disseminate emergency
information/instructions to public.
• Assist PIO with news releases and rumor control.
• Liaison with PBC emergency management.
ESF 14-2
Public Information Officer (PIO)
Pre -emergency:
• Work with Village Manager to:
- Maintain this ESF.
- Develop, maintain systems to release timely emergency information
and instructions.
- Participate in drills, exercises.
- Develop emergency action checklists.
Emergency:
• When notified, report to EOC or incident scene, as appropriate.
• Handle inquiries and inform the public about disaster damage, restricted
areas, available emergency assistance and recovery process.
Emergency Operations Center (EOQ:
• Staffs the ESF #14 "Information Officer" position within the NPB EOC
"Command Staff' section.
• Provide emergency public information.
- Gather information.
- Verify information for accuracy.
- Monitor media reports.
- Respond to media inquiries.
- Coordinate releases to the public.
• Disseminate warning and emergency instructions.
• Establish communication links with local media.
• Establish, maintain contact with the Palm Beach County (PBC) EOC:
- Coordinate emergency information efforts.
- Participate in, coordinate with PBC joint information center/joint
information system.
- Clip articles, log, and maintain list of releases sent.
ESF 14-3
ESF #15
VOLUNTEERS AND DONATIONS
PURPOSE
THE PURPOSE OF THIS FUNCTION IS TO DEFINE THE LOCAL
PROCEDURES FOR RECEIPT AND DELIVERY OF VOLUNTEER
GOODS, PERSONNEL AND SERVICES.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
ASSISTANT VILLAGE MANAGER
• Palm Beach County
• Recreation Department
SUPPORT
ESF 15-1
EMERGENCY SUPPORT FUNCTION (ESF) #5
VOLUNTEERS AND DONATIONS
POLICY
1. Volunteers will be used as required in disaster response actions necessary
to relieve human suffering.
2. North Palm Beach (NPB) will coordinate with the Palm Beach County
(PBC) Emergency Operations Center (EOC) and the State of Florida
Relief Center to assure the expeditious delivery of donated goods to the
affected area(s) and individuals.
PRIMARY RESPONSIBILITY/TASKS
Assistant Village Manager
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF.
- Develop a system to receive/distribute donations.
- Develop systems to identify and register volunteers.
- Participate in drills, exercises.
- Develop emergency action checklists.
Emergency:
• When notified of an emergency situation, report to the EOC, if
appropriate.
• Coordinate implementation of volunteers and donations with the
appropriate tasked organization.
Emergency Operations Center (EOQ:
• Staffs the ESF #15 function within the NPB Emergency Operations
Center (EOC) "Logistics Section."
• Implement procedures to solicit, register, screen, receive, deploy local
volunteers.
ESF 15-2
• Determine present and future need for volunteer resources.
• Obtain and coordinate volunteer resources as requested by field incident
commanders.
• Sources for resources can include:
- American Red Cross.
- Salvation Army.
- United Way.
- PBC EOC.
- General public.
- Pre-existing volunteer organizations.
• Determine type and approximate numbers of needed donated goods.
• Implement system to receive and distribute donated goods.
• Establish, maintain contact with Palm Beach County (PBC) Emergency
Operations Center (EOC) and Florida Regional Relief Center:
- Coordinate delivery of donated goods to NPB affected areas.
SUPPORT RESPONSIBILITY/TASKS
Palm Beach County
Volunteers:
• Identify and prioritize need for volunteer resources.
• Coordinate with, and task, organized groups.
• Establish recruitment programs.
- Donations:
• Coordinate with State in establishing and managing a Regional Relief
Center to receive, store, control, distribute donated goods.
Recreation Department
• Assist with the recruitment and organization of volunteer resources.
• Staff donated goods receiving/distribution sites.
• Assist with delivery of donated goods.
ESF 15-3
ESF #16
LAW ENFORCEMENT AND SECURITY
• ' ' IA-"
PROTECTION OF THE PUBLIC REQUIRES THE TIMELY AND
COORDINATED EFFORTS OF LAW ENFORCEMENT
PERSONNEL. THIS FUNCTION PROVIDES FOR SPECIAL LAW
ENFORCEMENT CONSIDERATIONS UNDER A DECLARATION
OF DISASTER BY THE VILLAGE COUNCIL AND/OR THE
GOVERNOR. ACTIVITIES INCLUDE THOSE WHICH RELATE
TO CURFEW, TRAFFIC CONTROL, SECURITY AND OTHER
EXTRAORDINARY LAW ENFORCEMENT FUNCTIONS
NECESSARY TO PROVIDE FOR THE PUBLIC'S SAFETY AND
WELFARE WITHIN A DISASTER ENVIRONMENT.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
LAW ENFORCEMENT DIVISION DEPARTMENT OF PUBLIC
SAFETY
Palm Beach County
SUPPORT
ESF 16-1
EMERGENCY SUPPORT FUNCTION (ESF) #16
LAW ENFORCEMENT AND SECURITY
POLICY
North Palm Beach (NPB) Law Enforcement Division of the Department of
Public Safety will exercise lawful authority to save lives and property, and
enforce emergency orders and regulations during emergency/disasters.
PRIMARY RESPONSIBILITY/TASKS
Law Enforcement Division Department of Public Safety
Pre -Emergency:
• Work with the Village Manager to:
- Maintain this ESF.
- Maintain inventory of resources and equipment.
- Participate in drills, exercises.
- Develop emergency action checklists.
- Maintain mutual aid agreements.
Emergency:
• When notified of an emergency situation, send response team/personnel,
equipment, and vehicles to the emergency scene or other location, as
appropriate.
• Identify an incident commander (IC) and establish an incident command
post (ICP), if appropriate; assign appropriate personnel to IC staff.
• Perform IC duties at the emergency scene, if appropriate.
• Notify the EOC of the situation if the original notification did not come
from the EOC.
• Send a senior representative to the EOC, when the EOC has been
activated during an emergency.
• Manage law enforcement resources and direct law enforcement
operations. Duties may include:
- Direct and control traffic during emergency operations.
ESF 16-2
- - Assist in the evacuation of people at risk in and around the emergency
scene.
Control access to the scene of the emergency or the area that has been
evacuated.
Provide security in the area affected by the emergency to protect
public and private property.
Conduct damage assessment activity (through the use of vehicles, as
appropriate).
Emergency Operations Center (EOQ:
• Staff the ESF #16 function in the NPB EOC "Operation Section."
• Identify incident sites requiring law enforcement, security services.
• Ensure operation of police dispatch and reporting systems.
• Provide alternate communications links, if necessary.
• Determine condition, status of NPB law enforcement resources.
• Determine present and future need for law enforcement, security and
other on -scene resources.
• Organize and direct law enforcement activities.
• Enforce emergency orders.
• Ensure public safety and welfare through such actions as:
- Evacuation.
- Crowd control.
- Traffic control.
- Property protection.
- Security at designated facilities.
- Incident perimeter control.
• Damage assessment.
• Provide security for Village facilities.
• Provide security for evacuated areas.
• Provide security for supply distribution points.
• Stage and deploy local or mutual aid resources.
• Respond to mutual aid request of other jurisdictions if requested:
- Do not dispatch mutual aid until it is determined no threat exists in
North Palm Beach.
ESF 16-3
-- SUPPORT RESPONSIBILITY/TASKS
Palm Beach County
• Organize, direct law enforcement activities.
• Stage and deploy local and mutual aid resources.
• Enforce emergency orders.
• Ensure public safety through such actions as:
- Evacuation.
- Crowd control.
- Traffic control.
- Property protection.
- Security at designated facilities.
Incident perimeter control.
• Damage assessment.
ESF 16-4
ESF #17
ANIMAL PROTECTION
PURPOSE
THE PURPOSE OF THIS FUNCTION IS TO IDENTIFY, MANAGE,
AND ORGANIZE THE RESPONSE OF RESOURCES NEEDED FOR
THE CARE OF DOMESTIC PETS; WILDLIFE, AND EXOTIC
ANIMALS FOLLOWNG A SIGNIFICANT EMERGENCY, AND TO
COORDINATE EMERGENCY RESPONSE AND RELIEF
ASSISTANCE WITH COUNTY, STATE AND FEDERAL
AGENCIES.
RESPONSIBLE DEPARTMENT/AGENCY
PRIMARY
DEPARTMENT OF PUBLIC SAFETY
Palm Beach County
SUPPORT
ESF 17-1
EMERGENCY SUPPORT FUNCTION (ESF) #17
ANIMAL PROTECTION
POLICY
1. In the interest of public health and safety, NPB will identify and attempt
to meet the care and emergency needs of animals following emergencies,
disasters.
2. Priorities will be directed toward animal care functions after human
needs are met.
PRIMARY RESPONSIBILTY/TASKS
Public Safety Department
Pre -Emergency:
• Works with the Village Manager to:
- Maintain this ESF.
- Maintain inventories of resources and facilities.
- Participate in drills, exercises.
- Develop emergency action checklists
Emergency:
• When notified of an emergency situation, send a representative to EOC,
if appropriate.
• Manage public and private sector efforts to meet the animal service needs
that arise including:
- Rescue and capture of animals that have escaped confinement and
displaced wildlife.
- Evacuation.
- Sheltering.
- Care of injured, sick, and stray.
- Disposal of dead animals.
• Activate emergency teams (evacuation, shelter, medical treatment, search
and rescue, etc.), as needed.
ESF 17-2
• Prepare a resource list that identifies the agency/organizations that are
responsible for providing the supplies (medical, food, and other
necessary items) needed to treat and care for injured and sick animals
during large scale emergencies and disasters.
• Coordinate response activities with the appropriate representative in the
EOC (incident manager, mass care coordinator, public information
officer, (PIO) health and medical coordinator, etc.).
• Coordinate rescue of injured or endangered animals with Fish and Game
departments, wildlife organizations, county cooperative extension
offices, veterinarians, etc.
Emergency Operations Center (EOQ:
• Staffs the ESF #17 function within the NPB EOC "Operations Section."
• Assesses and prioritizes emergency needs.
• Develop plan for collection and the disposal of dead animals.
• Coordinate with PBC EOC for securing, identifying lost and stray
animals.
• Coordinate animal related advisories with health department.
• Establish, maintain contact with PBC EOC:
- Provide information on need for animal care services, facilities.
- Request animal care resources, as needed.
SUPPORT RESPONSIBILITY/TASKS
Palm Beach County
• Assess emergency needs.
• Conduct veterinary care and disease control.
• Identify, organize, coordinate animal:
- Equipment, supplies.
- Food.
- Hospitals.
- Medicine.
• Coordinate release of advisories and information.
• Secure and identify lost stray animals.
• Collect, dispose of dead animals.
ESF 17-3