04-26-2007 VC WS-MMINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
• APRIL 26, 2007
Present: William Manuel, Vice Mayor
David B. Norris, President Pro Tem
Darryl Aubrey, Councilman
T.R. Hernacki, Councilman
Jimmy Knight, Public Safety Director
Leonard Rubin, Village Attorney
Melissa Teal, CMC, Village Clerk
Absent: Dr. Edward M. Eissey, Mayor
ROLL CALL
Vice Mayor Manuel called the Workshop Session to order at 10:00 p.m. All members of Council
were present, except Mayor Eissey, who was out of town. All members of staff were present.
NICKLAUS DESIGN LLC CONSULTING AGREEMENT
Discussion was held concerning the proposed Consulting Agreement between the Village and
Nicklaus Design LLC.
• During discussion, Section 1.A of the Agreement was changed to substitute the word "including"
for "namely" and the phrase "and any changes that may hereafter be suggested by the Village"
was added to the end of the sentence. Section 2.A was modified to specify that the annual
Corporate Golf Club Membership is for three of the officers, and language is to be included that
"the actual individuals shall be designated each year."
Discussion took place on the Village Attorney's review ofthe original contract. Mr. Rubin noted
that original contract does not provide for ongoing consulting services after acceptance of the
golf course improvements by the Village. Mr. Rubin advised that the license agreement
continues in perpetuity, unless the golf course fails to meet the standards that allow use of the
Nicklaus name. Discussion ensued on obtaining a signed document that specifies that the golf
course is a Nicklaus Signature Golf Course.
After discussion on the issues of exchanging consulting services for family memberships, the
time frame for Nicklaus Design LLC to respond to questions or provide input to the Village,
paying for consulting services rather than providing golf memberships, and whether Village
employees are able to provide similar services, the Council determined that this item be placed
on the next Workshop agenda for further consideration.
ADMINISTRATIVE SERVICE FEES FOR COUNTRY CLUB
Discussion took place concerning assessment of administrative service fees to the Country Club
for services provided by General Fund Departments. Discussion ensued on the estimated
percentage of time spent on Country Club matters by General Fund Departments. It was noted
that the Country Club provides space to the Village for special events such as Heritage Day, July 4th,
MINUTES OF VILLAGE COUNCIL WORKSHOP SESSION HELD APRIL 26, 2007
and the boat parade. Council consensus was to consider this fee at the end of the fiscal year, if
funds are available, and to consider placing it in the fiscal year 2008 budget.
PROJECT CLOSE-OUT AND RETAINAGE POLICY
Discussion was held concerning approval of a policy establishing a standard contract payment
and retainage process for Village capital projects.
Village Manager Jimmy Knight noted that all contracts drafted by the Village Attorney provide
for payment retainages and inspection or close-out procedures.
Discussion ensued on creating a more defined policy, determining the staff person responsible
for the project close-out and an additional person who will validate it, change orders, and setting
a threshold above which final payment must be approved by the Council.
Council directed staff to prepare a policy and bring it back for Council consideration at an
upcoming Workshop Session.
VILLAGE HALL LIGHTING FIXTURES
Discussion took place regarding the lighting fixtures for Village Hall. By consensus, the Council
directed staffto use the same light fixtures as the ones that were installed at Mariner Court.
ADJOURNMENT
• With no further business to come before the Council, the meeting adjourned at 9:25 p.m.
Melissa Teal, CMC, Village Clerk
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