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10-24-2002 VC REG-MMINUTES OF THE REGULAR SESSION • OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, OCTOBER 24, 2002 Present: Dr. Edward M. Eissey, Mayor Don Noel, Vice Mayor Charles R. O'Meilia, Councilman David B. Norris, Councilman Dennis W. Kelly, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, CMC, Village Clerk Absent: Joseph A. Tringali, President Pro Tem ROIL CALL Mayor Eissey called the meeting to order at 7:30 p.m. All members of the Council were present except President Pro Tem Tringali, who was out of town. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman O'Meilia gave the invocation, and Mayor Eissey led the public in the Pledge of Allegiance to the Flag. APPROVAL OF M[NUTES 7'he following Minutes were approved as written: Minutes of Regular Session held 9/26/02 Minutes of Regular Session held 10/10/02 REPORT OF THE MAYOR Mayor Eissey asked the Council for a consensus regarding suspending the November 28th and December 26th Council meetings for the purpose of observing Thanksgiving and Christrnas holidays. The consensus of the Council was to suspend the Council meetings scheduled for those two dates. Maya Eissey recognized the 100th anniversary of the Children's Home Society of Florida. On behalf of the Village Council, Mayor Eissey presented a plaque to Deanna Miles, in • appreciation of her years of service to the Village as a member of the Code Enforcement Board. Minutes of Regular Session Held October 24, 2002 • Mayor Eissey presented a 30-year Service Award to Henry Rudolph, employee at the North Palm Beach Country Club. Mayor Eissey presented a 25-year Service Award to Carlton Brown, employee at the North Palm Beach Country Club. Golf Course Superintendent John Morsut accepted on behalf of Carlton Brown. Edwin Jack, Palm Beach County Deputy County Engineer, and Omelio Fernandez, Palm Beach County Engineering/Public Works Operations Director, presented a status report to the Village Council on the extension of Congress Avenue to Alternate AlA at Richard Road. The design process will take a couple of years to do, with acquisition and construction taking 4 or 5 years. It was requested that the message be taken back to the County that the Village is opposed to what has been offered due to the impact that it will have on the businesses that will have buildings torn down as well as the individual impact on families that will be displaced. It was further stated that the more north the road goes, the better it will be for the Village, if it absolutely has to be done. Councilman O'Meilia requested that the consensus of the Council at a recent workshop relating to the evaluation criteria of the Village Manager be made a matter of record by a formal vote at a Regular Meeting. Attorney George Baldwin agreed that a formal vote should be taken. With the This will be done when President Pro Tem Tringali returns so that a full Council is present. S7 ATEMENTS FROM THE PUBLIC Robin Walker, 2640 Honey Road, presented to the Council a petition signed by other residents of I laiey Road who are requesting that the Village barricade Honey Road at the west end between the commercial properties facing Alternate AlA and the residential properties on Honey Road. Village Manager Dennis Kelly reported that a Work Order for a conceptual plan has already been issued to the Consulting Engineer for Honey, Lorraine and Conroy. After further discussion on this issue, staff was directed to talk to West Palm Beach and Lake Park regarding problems, if any, and bring this to the next Regular Agenda of November 14, 2002 with a recommendation. Lou Emerson of Robalo Court, addressed the Council regarding a drainage problem on Robalo Court Mr. Emerson stated that he has been cited by Code Enforcement for driveway repair and intends to repair it, but asks if there are any plans to put in a storm drain. Village Manager Dennis Kelly said he would call Mr. Emerson to assess the problem. CONSENT AGENDA APPROVED Vice Mayor Noel moved to approved the Consent Agenda. Councilman Norris seconded the motion, and all present voted aye. The following items were approved: • Received for file the Mim~tes of the Recreation Advisory Board meeting held ] 0/8/02 2 Minutes of Regular Session }]eld October 24, 2002 • REPORTS OF SPECIAL COMMITTEES Vice Mayor Noel reported that he had met with Finance Director Shaukat Khan and a third party administrator regarding employee benefits, with another meeting planned for October 25, 2002 with the current administrator to solicit ideas and prices for making changes to the employee benefit plan. Councilman Norris reported that the Village Manager had made contact with the Monastery's attorney, and the attorney is willing to meet next week. Councilman Norris will meet with him and then schedule another committee meeting for the purpose of making a recommendation to the Council. A brief discussion took place regarding the internal auditor program that was put into the budget. Councilman Norris moved to direct staff to take the steps necessary to seek applicatiars from people to serve as the part-time internal auditor. Vice Mayor Noel seconded the motion. 7'he Council directed staff to invite Haas, Diaz & Co. to the next Regular Session of Council to clarify whether they would be able to provide internal auditing services in addition to the contractual auditing services they now provide. Village Attorney George Baldwin will check the statutes governing auditing services to see if the Village could just hire a person or if it would have to put out RFP's. RESOLUTION 53-2002 ADOPTED -GOLF BALL RETRIEVAL CONTRACT Councilman O'Meilia moved that Resolution 53-2002 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO ENTER INTO A CONCESSION AGREEMENT WITH K. C. WHEF,LER ENTERPRISES, INC., ATTACHED AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE PURPOSE OF SECURING SERVICES FOR RECOVERY OF GOLF BALLS FROM ALL WATER HAZARDS ON THE VILLAGE GOLF COURSE; AND, PROVIDING FOR AN EFFECTIVE DATE 13e adopted. Councilman Norris seconded the motion, and all present voted aye. RESOLUTION 54-2002 ADOPTED -DONATION POLICY Councilman O'Meilia moved that Resolution 54-2002 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ESTABLISHING A POLICY FOR THE DONATION AND ALLOCATION OF VILLAGE FUNDS TO QUALIFIED APPLICANTS WHO DEMONSTRATE THAT THE FUNDS SHALL BE UTILIZED FOR SUPPORT OI~ • V11,I,AGE-BASED ACTIVITIES, EVENTS OR PROGRAMS AND SERVES A PUBLIC I'URI'OSE, WHICH POLICY IS SET FORTH IN EXHIBIT "A" ATTACHED AND MADE PART OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE Minutes of Regular Session Held October 24, 2002 • 13e adopted. Councilman Norris seconded the motion, and all present voted aye. GOLF MEMBER BENEFITS APPROVED Councilman Norris moved to approve benefits to enhance golf memberships, per the revised recommendations of the ad hoc committee and the Country Club Advisory Board. Vice Mayor Noel seconded the motion, and all present voted aye. GOLF MEMBERSHIP APPROVED FOR EDWARD AND JOY D'AMBRA Councilman Norris moved to approve a golf membership for Edward D'Ambra and Joy D'Ambra in their capacity as President and Vice President, respectively of J. E. D. L., Inc. Vice Mayor Noel seconded the motion. The motion passed 3-1, with Councilman Norris, Vice Mayor Noel and Mayor Eissey voting aye, and Councilman O'Meilia voting nay. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:45 p.m. a1~ thleen F. Kelly, CMC, Village Cl • MEMORANDUM Office of the Country Club Director North Palm Beach Mr. David H. Talley Country Club (561) 691-3420 Fax: (561) 626-9570 951 U.S. Highway 1 E-mail: director@village-npb.org North Palm Beach, FI 33408 To: Ms. Kitty Kelly, Village Clerk From: David H. Talley, Country Club Director Re: Golf Member Increased lienefits~Revised Date: 10/25/02 Below are listed the golf member increased benefits approved by the ~Ilage Council on October 24, 2002; they are: © 7 day advanced tee times © 15% off soft goods in pro shop (exdudes golf balls anddubs). © Personalized NPBCC golf bag tags © Charge account availability at driving range ~ Car window logo decals Establishment of "Member Day", November through April, one Thursday per month, where member's guests (up to 3 people) can play for only the prevailing cart rate. © Country Club Director to work on a reciprocity , if negotiated, on an annual basis with local municipal courses, i.e. Abacoa, West Palm Beach and Palm Beach Gardens. © MGANVGA availability. An annual golf calendar, set up monthly, showing dates of various golf events, including, but not limited to: + Club Championship + Member/guest toumament + Toys for Tots tournament + Diabetes toumament + Heritage Day tournament + Pro-Am toumament + Santa Claus toumament + Firecracker Open (4~' of July) + Father/child tournament + Member/member tournament + Twilight golf-9 holes, tie in with pool party function DHT/ms