R2024-96 Toshibia Copier LeaseRESOLUTION 2024-96
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, ACCEPTING A PROPOSAL FROM TOSHIBA
AMERICA BUSINESS SOLUTIONS FOR THE LEASE OF MULTI -FUNCTION
COPIERS FOR VARIOUS VILLAGE DEPARTMENTS UTILIZING PRICING
ESTABLISHED IN A STATE OF FLORIDA CONTRACT FOR COPIERS AND
MANAGED PRINT SERVICES; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village's current lease agreements for multi -function copiers to expired on
September 30, 2024, and Village Staff is recommending accepting a new proposal from Toshiba
American Business Solutions to lease fourteen (14) new multi -function copiers utilizing the terms
and pricing set forth in a State of Florida Contract for Copiers and Managed Print Services (Contract
No. 44100000-24-NASPO-I9-ACS); and
WHEREAS, the lease payments for the multi -function copiers over the three-year term exceed
$25,000 and therefore require Village Council approval on the consent agenda; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests
of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves a proposal from Toshiba America Business
Solutions for the lease of fourteen multi -function copiers for Village departments utilizing the terms
and pricing set forth in a State of Florida Contract for Copiers and Managed Print Services (Contract
No. 44100000-24-NASPO- I 9 -ACS). The total annual lease payments (exclusive of usage fees) total
$38,550.72, with funds allocated as follows:
Department
Account #
Monthly
Lease
Annual
Lease
Building
A6019-34422
$336.02
$4,032.24
Country Club
L8046-34422
214.90
2,578.80
Public Works
A6018-34422
214.90
2,578.80
Recreation
A8028-34422
406.88
4,882.56
Police
A5711-34422
666.83
8,001.96
Fire
A5812-34422
222.57
2,670.84
Finance
A5003-34422
214.90
2,578.80
Village Hall
A5509-34422
336.02
4,032.24
Library
A7927-34422
384.64
4,615.68
Village Clerk
A4904-34422
214.90
2,578.80
Total
$3,212.56
$38,550.72
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Usage fees are estimated to cost an additional $13,744.00 annually and shall be allocated by
department.
Section 3. The Village Council further authorizes the Village Manager to execute agreements
with Toshiba America Business Solutions in accordance with the proposal submitted pursuant to the
State Contract, subject to review for form and legal sufficiency by the Village Attorney.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby
repealed to the extent of such conflict.
Section 5. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS 7TH DAY OF NOVEMBER, 2024.
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MAYOR