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07-18-2024 VC SP-A VILLAGE OF NORTH PALM BEACH SPECIAL SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, JULY 18, 2024 501 U.S. HIGHWAY 1 6:00 PM Susan Bickel Deborah Searcy Lisa Interlandi Kristin Garrison Orlando Puyol Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/CivicAlerts.aspx?AID=496 ROLL CALL PLEDGE OF ALLEGIANCE ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. Special Session Agenda, July 18, 2024 Page 2 of 4 CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 1. RESOLUTION – Accepting a proposal from All Pro Striping, Inc. for the striping of recently milled and resurfaced roadways at a total cost of $31,752.49; and authorizing execution of the Contract. 2. RESOLUTION – Accepting a proposal from Atlantic Smart Technologies, Inc. for Audio-Visual upgrades to the Library's Obert Room at a total cost of $25,665.86; and authorizing execution of the Contract. 3. RESOLUTION – Approving Change Order No. 1 to the Grant Agreement with the Florida Department of Environmental Protection for the Receipt of Grant Funds for preparation of a Vulnerability Assessment; and authorizing execution of the Change Order. 4. RESOLUTION – Approving an increase of $10,000 in the Blanket Purchase Order issued to Commercial Energy Specialists, Inc. for the purchase of pool chemicals utilized at the Country Club. 5. Receive for file Minutes of the Library Advisory Board meeting held on 5/28/24. 6. Receive for file Minutes of the Golf Advisory Board meeting held 6/10/24. 7. Receive for file Minutes of the Recreation Advisory Board meeting held 6/11/24. DECLARATION OF EX PARTE COMMUNICATIONS PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 8. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2024-09 – CODE AMENDMENT – COUNCIL COMPENSATION Consider a motion to adopt and enact on second reading Ordinance 2024-09 amending Division 1 "Generally," of Article II, "Council," of Chapter 2, "Administration," of the Village Code or Ordinances by amending Section 2-16, "Compensation," to increase the compensation for the Mayor and members of the Village Council. 9. 1ST READING OF ORDINANCE 2024-10 – CODE AMENDMENT – COUNCIL MEETINGS CANCELLATION PROCEDURE AND ADJOURNMENT Consider a motion to adopt on first reading Ordinance 2024-10 amending Division 1, "Generally," of Article II, "Council," of Chapter 2, "Administration," of the Village Code of Ordinances by amending Section 2-17, "Regular Meetings - When Held," to provide a procedure to cancel Regular Village Council Meetings and amending Section 2-19, "Adjournment of All Meetings," to move up the mandatory adjournment time by one hour. 10. 1ST READING OF ORDINANCE 2024-11 – CODE AMENDMENT – PROHIBIT OVERNIGHT PARKING IN SWALES Consider a motion to adopt on first reading Ordinance 2024-11 amending Article III, "Stopping, Standing, and Parking," of Chapter 18, "Motor Vehicles and Traffic," of the Village Code of Ordinances by amending Section 18-33, "Definitions," and Section 18-34, "Parking Restricted," to regulate overnight parking in swales. 11. 1ST READING OF ORDINANCE 2024-12 – CODE AMENDMENT– LIVE ABOARD VESSELS Consider a motion to adopt Ordinance 2024-12 amending Article I, "In General, of Chapter 5, "Boats, Docks and Waterways," of the Village Code of Ordinances by amending Section 5-1 to adopt the statutory definition for Live Aboard Vessels. OTHER VILLAGE BUSINESS MATTERS 12. RESOLUTION – ESTABLISHING A TENTATIVE MILLAGE RATE FOR FY 2024-2025 AND SETTING THE 1ST PUBLIC HEARING Consider a motion to adopt a resolution adopting a tentative millage rate of 7.490 mils for Fiscal Year 2025; establishing a date, time, and place for the first reading on the Tentative Budget and Proposed Millage Rate; and authorizing the Village Manager to submit the required forms to the Palm Beach County Property Appraiser. Special Session Agenda, July 18, 2024 Page 3 of 4 13. MOTION TO DENY OR APPROVE a final payment in the amount of $108,745.42 to Ranger Construction Industries, Inc. for the 2024 Milling and Resurfacing of various roadways throughout the Village of North Palm Beach. 14. RESOLUTION – AMENDMENT TO CONTRACT FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR CONSTRUCTION OF NEW WATER RECLAMATION BUILDING Consider a motion to adopt a resolution accepting an Amendment to the continuing Contract for Professional Architectural Services with CPZ Architects, Inc. to accept a proposal for the construction of a new Water Reclamation Building at the North Palm Beach Country Club in the amount of $169,314.40 and to increase the total compensation for Fiscal Years 2024 and 2025 to $200,000; and authorizing the Village Manager to execute the Amendment. 15. RESOLUTION – SCHOOL CROSSING GUARD SERVICES CONTRACT Consider a motion to adopt a resolution approving a Contract with Butler Group of South Florida, LLC d/b/a Nextaff to provide School Crossing Guard Services at an estimated cost per school year of $97,156.80; and authorizing execution of the Contract. 16. RESOLUTION – SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT Consider a motion to adopt a resolution approving a Second Amendment to the Professional Services Agreement with Chen Moore & Associates, Inc. to increase the total amount of compensation for Fiscal Year 2024 to $125,000; and authorizing execution of the Second Amendment. 17. RESOLUTION – CONVERSION OF TRANSPORT VAN TO MOBILE COMMAND CENTER Consider a motion to approve a resolution accepting a sole source proposal from Emergency Vehicles, Inc. for the conversion of an existing transport van to a Mobile Command Center for use by the Police Department at a total cost of $67,288; and authorizing execution of the Contract. 18. RESOLUTION – ATHLETIC FIELD TURF MAINTENANCE SERVICES AMOUNT INCREASE Consider a motion to adopt a resolution increasing the amount payable to Haverland AG Innovations for Athletic Field Turf Maintenance Services for the current fiscal year by $40,000 to a total of $239,673. 19. RESOLUTION – FIRST AMENDMENT TO INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY FOR ACCESS TO COMMON TALK GROUPS Consider a motion to adopt a resolution approving a First Amendment to the Interlocal Agreement with Palm Beach County for access to Common Talk Groups. 20. RESOLUTION – LIBRARY RESTROOMS RENOVATION CONTRACT Consider a motion to adopt a resolution accepting a proposal from Mueller Construction and Management Company d/b/a Mueller Construction Company for the renovation of the ground floor Library restrooms at a cost not to exceed $128,348; and authorizing execution of the Contract. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS 21. DISCUSSION (TABLED 6/27/24) – Business Advisory Board REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) STATEMENTS FROM THE PUBLIC Special Session Agenda, July 18, 2024 Page 4 of 4 ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.