R2024-55 Approving Change Order No. 1 Grant Agreement with the FDEPRESOLUTION 2024-55
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING CHANGE ORDER NO. 1 TO THE GRANT
AGREEMENT WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION FOR THE RECEIPT OF GRANT FUNDS FOR PREPARATION OF A
VULNERABILITY ASSESSMENT AND AUTHORIZING EXECUTION OF THE
CHANGE ORDER; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, through the adoption of Resolution No. 2024-38 on May 9, 2024, the Village Council
approved a Grant Agreement with the Florida Department of Environmental Protection ("FDEP") to
accept funding for the development of a comprehensive Vulnerability Assessment pursuant to Section
380.093, Florida Statutes; and
WHEREAS, at the Village's request, FDEP has prepared Change Order No. 1 to the Agreement to extend
the deadlines for completion of the Assessment; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests
of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing "whereas" clauses are hereby adopted and incorporated herein.
Section 2. The Village Council hereby approves Change Order No. 1 to the Grant Agreement with
the State of Florida Department of Environmental Protection for the receipt of grant funds for the
development of a comprehensive Vulnerability Assessment, a copy of which is attached hereto and
incorporated herein, and authorizes the Mayor to execute the Change Order on behalf of the Village.
Section 3. All resolutions or parts of resolution in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 4. This Resolution shall be effective immediately upon adoption.
PAS ADOPTED THIS 18TH DAY OF JULY, 2024.
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VILLAGE LERK
DEP Agreement No. 24PLN29, Change Order No. 1, Page 1 of 1
CHANGE ORDER No. 1
DEP AGREEMENT No. 24PLN29
VILLAGE OF NORTH PALM BEACH COMPREHENSIVE VULNERABILITY ASSESSMENT
GRANTEE:
Village of North Palm Beach
501 US Highway One
North Palm Beach, Florida 33408
This agreement, between the Department of Environmental Protection (DEPARTMENT) and Village of
North Palm Beach (GRANTEE), entered into on May 24, 2024, is hereby revised as follows:
WHEREAS, the GRANTEE has requested a change in task timelines within the Agreement period;
WHEREAS, the GRANTEE has requested an update to the Grant Work Plan;
NOW THEREFORE, the DEPARTMENT and the GRANTEE hereby agree as follows:
1. Attachment 3, Grant Work Plan is hereby deleted in its entirety and replaced with Attachment 3-A, Revised
Grant Work Plan, attached hereto and made a part of the Agreement. All references in the Agreement to
Attachment 3 shall hereinafter refer to Attachment 3-A, Revised Grant Work Plan.
2. All other terms and conditions of the Agreement remain in effect.
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IN WITNESS WHEREOF, the parties have caused these presents to be duly executed, the day and year, last
written below.
VILLAGE OF NORTH PALM BEACH FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By: By:
Susan Bickel, Mayor Hanna Tillotson, Program Administrator
Print Name and Title Print Name and Title
Date: Date:
FEID No.
If someone other than the mayor signs this Agreement, a resolution, statement, or other documentation authorizing
that person to sign the Agreement on behalf of the Village must accompany the Agreement.
List of Attachments/Exhibits included as part of this Agreement:
Specify Type Letter/ Number Description (include number of pages)
Attachment 3-A Revised Grant Work Plan (5 pages)
59-6017984
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Susan Bickel, Mayor
July 18, 2024
DEP Agreement No.: 24PLN29
Page 1 of 5
Rev. 3.6.24
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
REVISED GRANT WORK PLAN
AGREEMENT NO. 24PLN29
ATTACHMENT 3-A
PROJECT TITLE: Village of North Palm Beach Comprehensive Vulnerability Assessment
PROJECT LOCATION: The Project is located in the Village of North Palm Beach within Palm Beach
County, Florida.
PROJECT DESCRIPTION:
The Village of North Palm Beach (Grantee) will complete the Village of North Palm Beach Comprehensive
Vulnerability Assessment Project (Project) to include a comprehensive Vulnerability Assessment (VA)
pursuant to Section 380.093, Florida Statutes (F.S.).
TASKS AND DELIVERABLES:
Task 1: Identify Vulnerability Assessment Data Standards
Description: The Grantee will identify the data standards, to include the sea level rise scenarios and
planning horizons, needed to perform the VA based on the requirements as defined in Section 380.093, F.S.
The data standards must be pursuant to the requirements that are defined in s. 380.093, F.S., as of the date
of beginning data collection efforts.
Deliverables: Prior to conducting the work for the Project, the Grantee will provide the following:
1.1: The proposed data standards (sea level rise scenarios and planning horizons) to be
used in the VA. This is a no cost deliverable.
Task 2: Kick Off Meeting
Description: The Grantee will develop an overall project management plan and address initial actions and
then conduct a kick-off meeting for the project. Meeting attendees will discuss the project scope, project
goals, schedule, key milestones, and deliverables in order to develop a consistent project approach.
Deliverables: The Grantee will provide the following:
2.1: Meeting agenda to include location, date, and time of meeting;
2.2: Meeting sign-in sheets or attendance records with attendee names and affiliation;
2.3: A copy of the presentation(s) and any materials created for distribution at the meeting, as
applicable; and
2.4: Kick-off meeting minutes, which documents all decisions and agreed upon outcomes of the
meeting.
Task 3: Acquire Background Data
Description: The Grantee will research and compile the data needed to perform the VA based on the
requirements as defined in Section 380.093, F.S. Three main categories of data are required to perform a
VA: 1) critical and regionally significant asset inventory, 2) topographic data, and 3) flood scenario-related
data. GIS metadata should incorporate a layer for each of the four asset classes as defined in paragraphs
380.093(2)(a)1-4, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program’s
GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata. Sea
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level rise projection data shall include the 2017 National Oceanic and Atmospheric Administration (NOAA)
intermediate-high and intermediate-low projections (or the projection(s) required by Section 380.093, F.S.)
for 2040 and 2070 (or the planning horizons selected in consultation with the Department in the “Identify
Vulnerability Assessment Data Standards” task) at a minimum. Other projections can be used at the
Grantees discretion so long as additional scenarios do not require additional funds. Storm surge data used
must be equal to or exceed the 100-year return period (1% annual chance) flood event. In the process of
researching background data, the Grantee shall identify data gaps, where missing data or low-quality
information may limit the VA’s extent or reduce the accuracy of the results. The Grantee shall rectify any
gaps of necessary data.
Deliverables: The Grantee will provide the following:
3.1: A technical report to outline the data compiled and findings of the gap analysis;
3.2: A summary report to include recommendations to address the identified data gaps and actions
taken to rectify them, if applicable; and
3.3: GIS files with appropriate metadata of the data compiled, to include locations of critical assets
owned or maintained by the Grantee as well as regionally significant assets that are classified and
as defined in paragraphs 380.093(2)(a)1-4, F.S.
Task 4: Exposure Analysis
Description: The Grantee will perform an exposure analysis to identify the depth of water caused by each
sea level rise, storm surge, and/or flood scenario. The water surface depths (i.e. flood scenarios) used to
evaluate assets shall include the following data: tidal flooding, current and future storm surge flooding,
rainfall-induced flooding, and compound flooding, all as applicable, as well as the scenarios and standards
used for the exposure analysis shall be pursuant to s. 380.093, F.S. GIS files and associated metadata must
adhere to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be
defined within the associated metadata.
Deliverables: The Grantee will provide the following:
4.1: A draft VA report that provides details on the modeling process, type of models utilized, and
resulting tables and maps illustrating flood depths for each flood scenario; and
4.2: GIS files with results of the exposure analysis for each flood scenario as well as the appropriate
metadata that identifies the methods used to create the flood layers.
Task 5: Sensitivity Analysis
Description: The Grantee will perform the sensitivity analysis to measure the impact of flooding on assets
and to apply the data from the exposure analysis to the inventory of critical assets created in the Acquire
Background Data Task. The sensitivity analysis should include an evaluation of the impact of flood severity
on each asset class and at each flood scenario and assign a risk level based on percentages of land area
inundated and number of critical assets affected.
Deliverables: The Grantee will provide the following:
5.1: An updated draft VA report that provides details on the findings of the exposure analysis and
the sensitivity analysis, and includes visual presentation of the data via maps and tables, based on
the statutorily-required scenarios and standards; and
5.2: An initial list of critical and regionally significant assets that are impacted by flooding. The
list of critical and regionally significant assets must be prioritized by area or immediate need and
must identify which flood scenario(s) impacts each asset.
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Task 6: Identify Focus Areas
Description: The Grantee will identify focus areas following the guidelines in Chapter 2 of the Florida
Adaptation Planning Guidebook. Based on the exposure and sensitivity analyses, the Grantee may assign
focus areas to locations or assets that are particularly vulnerable and require the development of adaptation
strategies. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data
Standards (Exhibit I), and raw data sources shall be defined within the associated metadata.
Deliverables: The Grantee will provide the following:
6.1: A report summarizing the areas identified as focus areas, with justification for choosing each
area;
6.2: Tables listing each focus area with any critical assets that are contained inside the focus area;
6.3: Maps illustrating the location of each focus area compared to the location of all critical assets
within the geographic extent of the study; and
6.4: GIS files and associated metadata illustrating geographic boundaries of the identified focus
areas.
Task 7: Final Vulnerability Assessment Report, Maps, and Tables
Description: The Grantee will finalize the VA report pursuant to the requirements in s. 380.093, F.S. The
final VA must include all results from the exposure and sensitivity analyses, as well as a summary of
identified risks and assigned focus areas. It should contain a list of critical and regionally significant assets
that are impacted by flooding and sea-level rise, specifying for each asset the flood scenario(s) impacting
the asset. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data
Standards (Exhibit I), and raw data sources shall be defined within the associated metadata.
Deliverables: The Grantee will provide the following:
7.1: Final VA Report that provides details on the results and conclusions, including illustrations
via maps and tables, based on the statutorily-required scenarios and standards in s. 380.093, F.S.;
7.2: A final list of critical and regionally significant assets that are impacted by flooding. The list
of critical and regionally significant assets must be prioritized by area or immediate need and must
identify which flood scenario(s) impacts each asset;
7.3: All electronic mapping data used to illustrate flooding and sea level rise impacts identified in
the VA, to include the geospatial data in an electronic file format and GIS metadata; and
7.4 A signed Vulnerability Assessment Compliance Checklist Certification.
Task 8: Public Presentation
Description: The Grantee will present the final VA results to local governing boards, technical committees,
or other appropriate officers and elected officials. The purpose of the presentation is to share the findings
from the final VA and provide recommendations of actions for adaptation strategies and future project
funding. The presentation will also inform the public of the results and the future risk of sea level rise and
increased flooding and encourage community participation when identifying mitigation strategies to
address the flooding vulnerabilities. The Grantee will prepare all social media notifications, meeting
invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable.
Deliverables: The Grantee will provide the following:
8.1: Meeting agendas to include location, date, and time of meeting;
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8.2: Meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholder, resident,
steering committee member, local government staff);
8.3: A copy of the presentation(s) and any materials created in preparation of or for distribution at
the meeting (i.e. social media posts, public announcements, graphics), as applicable;
8.4: A copy of the file or weblink of the video or audio recording from the meeting, if applicable;
and
8.5: A summary report including attendee input and meeting outcomes.
PERFORMANCE MEASURES: The Grantee will submit all deliverables for each task to the
Department’s Grant Manager on or before the Task Due Date listed in the Project Timeline. The
deliverables for each task must be submitted in chronological order, with the exception of the “Conduct
Steering Committee Meetings” and “Peril of Flood Compliance” tasks, if included. Grantees must have
received a Deliverable Acceptance Letter from the Department’s Grant Manager prior to submitting any
subsequent deliverables. The Department’s Grant Manager will review the deliverable(s) to verify that they
meet the specifications in the Grant Work Plan and the task description, to include any work being
performed by any subcontractor(s), and will provide written acceptance or denial of the deliverable(s) to
the Grantee within thirty (30) calendar days. Tasks may include multiple deliverables to be completed. The
Department will accept partial and full deliverables. Incomplete deliverables will not be accepted. A “partial
deliverable” is defined as a deliverable consisting of one (1) or more (but not all) subcomponents listed in
the deliverable list for a single task, where such subcomponent(s) are delivered to the Department at one
hundred percent (100%) completion. A “full deliverable” is defined as a deliverable comprising all
subcomponents listed in the deliverable list for a single task, all delivered to the Department at one hundred
percent (100%) completion. An “incomplete deliverable” is defined as a deliverable for which one hundred
percent (100%) completion has not been achieved for any of the subcomponents listed in the deliverable
list for a single task. A task is considered one hundred percent (100%) complete upon the Department’s
receipt and approval of all deliverable(s) listed within the task and the Department’s approval provided by
the Deliverable Acceptance Letter.
CONSEQUENCES FOR NON-PERFORMANCE: For each task deliverable not received by the
Department at one hundred percent (100%) completion and by the specified due date listed in the
Agreement’s most recent Project Timeline, the Department will reduce the relevant Task Funding
Amount(s) paid to Grantee in proportion to the percentage of the deliverable(s) not fully completed and/or
submitted to the Department in a timely manner.
PAYMENT REQUEST SCHEDULE: Following the Grantee’s full or partial completion of a task’s
deliverable(s) and acceptance by the Department’s Grant Manager, the Grantee may submit a payment
request for cost reimbursement using the Exhibit C, Payment Request Summary Form. All payment
requests must be accompanied by the Deliverable Acceptance Letter; the Exhibit A, Progress Report Form,
detailing all progress made in the invoice period; and supporting fiscal documentation including match, if
applicable. Interim payments will not be accepted. Payment requests will not be accepted until all required
Exhibit A, Progress Report Forms, have been submitted to the Department’s Grant Manager for all reporting
periods dating back to the Agreement Begin Date. Upon the Department’s receipt of the aforementioned
documents and supporting fiscal documentation, the Department’s Grant Manager will have ten (10)
working days to review and approve or deny the payment request.
PROJECT TIMELINE AND BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by, the corresponding task due date listed in the table below. Cost-reimbursable grant funding
must not exceed the budget amounts indicated below. Requests for any change(s) must be submitted prior
to the current task due date listed in the Project Timeline. Requests are to be sent via email to the
Department’s Grant Manager, with the details of the request and the reason for the request made clear.
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Task
No. Task Title Budget
Category
DEP
Amount
Match
Amount
Total
Amount
Task Start
Date
Task Due
Date
1
Identify Vulnerability
Assessment Data
Standards
No-Cost
Deliverable $0 $0 $0 7/1/2023
Prior to
Initiating
Task 2
2 Kick Off Meeting Contractual
Services $4,400 $0 $4,400 7/1/2023 9/30/2024
3 Acquire Background
Data
Contractual
Services $9,900 $0 $9,900 7/1/2023 3/1/2025
4 Exposure Analysis Contractual
Services $10,000 $0 $10,000 7/1/2023 3/1/2025
5 Sensitivity Analysis Contractual
Services $10,000 $0 $10,000 7/1/2023 3/1/2025
6 Identify Focus Areas Contractual
Services $8,950 $0 $8,950 7/1/2023 3/31/2026
7
Final Vulnerability
Assessment Report,
Maps, and Tables
Contractual
Services $8,000 $0 $8,000 7/1/2023 3/31/2026
8 Public Presentation Contractual
Services $8,000 $0 $8,000 7/1/2023 3/31/2026
Total: $59,250 $0 $59,250
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