2006-033 Accepts Proposal of Stephen Boruff, A1A for N. SubstatiRESOLUTION 2006-33
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE
CLERK TO ACCEPT THE PROPOSAL OF STEPHEN BORUFF, AIA, ARCHITECTS +
PLANNERS, INC., ATTACHED AS EXHIBIT "A", WHICH PROPOSAL PROVIDES FOR
DESIGN, PREPARATION OF CONSTRUCTION DOCUMENTS, PERMITTING, BIDDING
ASSISTANCE AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE NORTH
PALM BEACH PUBLIC SAFETY NORTH SUBSTATION; AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO ACCEPT THE PROPOSAL; AND, PROVIDING FOR AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA:
Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby
accept the proposal of Stephen Borui~ AIA, Architects + Planners, Inc., attached as Exhibit
"A", which proposal provides for design, preparation of construction documents, permitting,
bidding assistance and construction administration services for the North Palm Beach Public
Safety North Substation;
Section 2. The Mayor and Village Clerk are hereby authorized and directed to accept the
proposal of Stephen Boruff, AIA, Architects + Planners, Inc., set forth in Exhibit "A" for and on
behalf of the Village of North Palm Beach.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS 25th DAY OF MAY, 2006.
(Village Seal)
ATTEST:
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Village Clerk
^
17 Apri12006
Charles Cangianelli
Chief Building Official
North Palm Beach Department of Public Services
64b Prosperity Farms Road
North Palm Beach, Florida 33408
Re: Proposal for Professional ArchitecturallEngineering Services
Village of North Palm Beach
Carolinda Lane Fire-Rescue Station
Proposal Number P06-018 (Revised)
Dear Mr. Cangianelli:
We are pleased to submit the following proposal for providing professional architectural
and engineering services relative to the design, preparation of construction documents,
permitting, bidding assistance and construction administration services for a proposed
5,500 square foot, single story, two-bay fire-rescue station located on a 0.4 acre site on
Carolinda Lane in North Palm Beach, Florida. This station will be designed utilizing the
prototypical station design for Palm Beach County Fire-Rescue with major mod cations
including but not limited to the floor plan, exterior building elevations, structure and
mechanical systems. It is also our understanding that this design package will be publicly
advertised and bid by Qualified General Contractors where the basis of payment will be a
Stipulated sum. The estimated budget for this project is One Million Six Hundred
Thousand Dollars ($1,600,000.00). We would be ready to start on this project immediately
based upon your approval.
Our scope of services for this project will include the following:
1.0 SCOPE OF WORK:
1,1 Visit the site to determine the existing conditions and verify site dimensions for the
proposed fire station.
STEPHEN BORUff, AIA
ARCHITECTS + PLANNERS, INC.
901 NORTHPOINT PARKWAY, SUITE 101
WEST PALM BEACH
FLORIDA 33407
PHONE 561-471-8540
FAx 561-471-8539
AA 0004446
17 Apri12006
Charles Cangianelli
Page Two
1.2 Prepare the required documentation and attend the appropriate meetings with
governmental officials related to Site Plan Approval with the Village of North Palm
Beach Planning Commission. These documents will include the following:
A. Prepare the application for Cert~cate of Appropriateness review.
B. Prepare and coordinate the submission of a Final Site Plan to meet all Village of
North Palm Beach planning and zoning requirements.
C. Assemble all documents, including those items prepared by other professionals
including landscape design and civil engineering, and submit a complete application
to the Village of North Palm Beach.
D. Obtain all staff comments from Village of North Palm Beach Zoning staff prior to the
Planning Commission meeting and adjust the Site Plan and application as required.
E. Attend each of the necessary meetings and public hearings and provide
representation on your behalf.
1.3 Provide required geo-technical services for a subsurface investigation.
1.4 Preparation of Preliminary Design (Design Development) documents illustrating the
architectural, civil, structural, mechanical, fire protection, electrical engineering and
preliminary landscape design aspects of the project.
1.5 Prepare applicable permit applications for submission to required governing
agencies, including but not limited to site, civil and building permitting with
Seacoast Utility Authority, Florida Department of Transportation, South Florida
Water Management District, the Village of North Palm Beach.
1.6 Preparation of Final Construction Documents (Drawings and Specifications)
illustrating the architectural, civil, structural, mechanical and electrical engineering
landscape and irrigation design aspects of the project based on the approved design
development documents.
1.7 Assist in the Village of North Palm Beach in obtaining bids/negotiating a contract for
construction from the selected General Contractors.
1.8 Perform construction administration services during the construction of this project
Including but not limited to:
a. Response to General Contractor questions submitted in writing to the Architect.
b. Review of shop drawing submittals.
c. Response to Owner questions.
d. Review of Change Order Proposal requests for comment on price and
justification prior to issuance of Change Orders.
17 April 2006
Charles Cangianelli
Page Three
e. Attend Two (2) scheduled on-site project meeting per month to review General
Contractors Application and Certificate for Payment and review progress of
project.
2.0 MISCELLANEOUS PROVISIONS
This proposal is based on the Village of North Palm Beach providing this office with
the following:
2.1 An updated and current boundary and topographic survey of the site as prepared by
SFRN, Engineers, Surveyors and Mappers.
3.0 COMPENSATION
3.1 The services described in Section 1.0 and 2.0 shall be performed in accordance with
our continuing contract agreement on a Fixed Fee Basis of Ninety-Nine
Thousand Dollars (~ 99 000.00). Fee shall be paid on the following schedule:
Site Plan Approval thru North Palm Beach & Permitting $ 12,000.00
Completion of Design Development Documents $ 21,275.00
Completion of 95% Construction Documents $ 40,000.00
Completion of 100% Construction Documents $ 3,700.00
Bidding/Negotiation $ 4,425.00
Construction Administration (Monthly) $ 17,600.00
Total Compensation $ 99,000.00
3.2 All invoices for professional services shall be billed on a monthly basis for the
services rendered during the preceding month.
3.3 Stephen Boruff, AIA Architects + Planners shall prepare a contract for professional
services using the American Institute of Architects Document B141 "Standard Form
of Agreement Between Owner and Architect"
3.4 Reimbursable expenses such as printing, telephone, mileage and postage are
included in Basic Compensation at a cost of $ 4,000.00.
17 Apri12006
Charles Cangianelli
Page Four
4.0 ADDITIONAL SERVICES
4.1 Any service not specifically written in this proposal, any changes requested after
approval of the floor plans and elevations, any changes in the scope of work and any
revisions to the drawings when such revisions are inconsistent with written
approval or instructions previously given shall be considered additional services.
4.2 Additional services shall be compensated on a time and material basis in accordance
with our contract for continuing services with hourly rates as follows:
Principal (Stephen L. Borufl', AIA) $165 per hour
Project Architect $145 per hour
Project Manager $110 per hour
Drafting Technician $ 95 per hour
Clerical $ 80 per hour
4.3 All additional services shall have written approval from the client before the work
commences.
If you have any questions regarding the contents of this proposal, please call my office. We
look forward to working with the Village of North Palm Beach and towards the successful
completion of this project.
M:\ARCHITECTUR.AI. JOBS\2006 Joba\Yroposale\NPB Fire Station\06018psl.doc
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