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2006-031 Urban Forestry Grant- Memo of AgreementRESOLUTION 2006-31 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING THE URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT AND THE URBAN AND COMMUNITY FORESTRY GRANT MAINTENANCE MEMORANDUM OF AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES AND THE VILLAGE OF NORTH PALM BEACH ATTACHED AS COMPOSITE EXHIBIT "A", WHICH AGREEMENTS PROVIDE FOR REMOVAL OF DAMAGED TREES AND PURCHASE, INSTALLATION AND MAINTENANCE OF REPLACEMENT TREES AT ANCHORAGE PARK, NORTH PALM BEACH; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO EXECUTE BOTH THE URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT AND URBAN AND COMMUNITY FORESTRY GRANT MAINTENANCE MEMORANDUM OF AGREEMENT FOR AND ON BEHALF OF THE VILLAGE OF NORTH PALM BEACH; AND, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA: Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby approve the Urban and Community Forestry Grant Memorandum of Agreement and the Urban and Community Forestry Grant Maintenance Memorandum of Agreement between the State of Florida Department of Agriculture and Consumer Services and the Village of North Palm Beach attached as composite Exhibit "A", which agreements provide for removal of damaged trees and purchase, installation and maintenance of replacement trees at Anchorage Park, North Palm Beach. Section 2. The Mayor and Village Clerk are hereby authorized and directed to execute the Urban and Community Forestry Grant Memorandum of Agreement and the Urban and Community Forestry Grant Maintenance Memorandum of Agreement set forth in Exhibit "A" for and on behalf of the Village of North Palm Beach. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS 27TH DAY OF A""" """` (Vi~lage Seal) ATTEST: //J~ _______ (/"J VILLAGE CLE K (Page-1 0( 28) ~a~~ ©~Z~~- EXH IBIT 1 URBAN AND COMMUNITY FORESTRY (U&CF) GRANT MEMORANDUM OF AGREEMENT This agreement, made and entered into this the day of , 20 ~ by and between the STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, an agency of the State of Florida, hereinafter called the "Department" and the Village of North Palm Beach, hereinafter called the Entity (Subrecipient). WITNESSETH WHEREAS, the Department desires to increase the application of the principles of urban and community forestry by granting funds to the Entity (Subrecipient) for the purpose as outlined in grant application Number 05H-105, included herein as Exhibit A and by reference made a part hereof: WHEREAS, the Catalog of Federal Domestic Assistance (CFDA) number is 10.664; WHEREAS, the Department and the Entity (Subrecipient) are of the opinion that the citizens of the state would benefit from the implementation of urban and community forestry projects that improve our communities through the proper care of trees and related plant materials; WHEREAS, the Department has awarded the Entity (Subrecipient) an urban forestry grant for the specific project set forth in the U&CF Grant Application Number 05H-105, hereinafter the "project"; WHEREAS, the Entity (Subrecipient) by Resolution No. 65-2005, dated August 11.2005, has indicated its support of the grant application and authorized its officers to execute this Agreement on its behalf; WHEREAS, the parties hereto mutually recognize the benefits of such a project as described in the U&CF Grant application and the need for entering into an agreement designating and setting forth the responsibilities of each party; NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other, the parties covenant and agree as follows: A. Failure by the Entity (Subrecipient) to sign and return this agreement, within 60 days upon receipt of the agreement, shall constitute forfeiture of the award. B. The effective date of this agreement is , 20 C. The Entity (Subrecipient) shall complete the project by September 30, 2007 as set forth in the Urban and Community Forestry Grant Application Number 05H-105 approved by the Department on September 2, 2005, during which time the grant shall continue in effect. Criteria for the project is set forth therein. The final date by which such criteria must be met for completion of this agreement is September 30, 2007. The project to be performed by the Entity (Subrecipient) shall be subject to periodic inspections by the Department. The Entity (Subrecipient) shall not change or deviate from the project without written approval by the Department. D. The Entity (Subrecipient) has estimated the project cost to be $60.600 as shown on the grant application budget sheet attached as Exhibit B. The Department agrees to reimburse to the Entity (Subrecipient) the total sum of $45.450 or seventy five percent (Page.2 of 28) (75%) of the final approved project costs, whichever is less (the "Grant Amount"). The Grant Amount is limited to only those items which are directly related to this project as described in Exhibits "A" and "B". Project costs incurred as of October 13, 2004, are eligible for reimbursement. Project costs for which the applicant has already received reimbursement from any other source are not eligible for funding under this grant. FEMA or other federal funds can not be used to match funding received under this grant. To assist the Entity (Subrecipient) with the initial three (3) months of implementation, the Department may make an advance of no more than 25 percent of the grant award. The Entity (Subrecipient) must request the advance payment in writing using forms provided by the Department. Funds provided as an advance payment must be placed in a non- interest bearing account. Only one advance payment will be made; thereafter, disbursements will be made on a reimbursement basis. No more than 75 percent of the Grant Amount will be paid to the Entity (Subrecipient) prior to Certification of Acceptance by the Department. The final payment shall not be made until Certification of Acceptance is received from the Department. For installed plant materials, a sixty (60) day grow-in-period will be required after project completion. Certification of Acceptance by the Department may be requested sixty (60) days after project completion. Upon receipt of the Certification of Acceptance, the Entity (Subrecipient) may submit an invoice for final payment. The Entity (Subrecipient) must submit the final claim for reimbursement to the Department on or before November 15, 2007. (1) Purchases of $2,500 to $25,000 shall be carried out documenting two or more written quotations or written record of telephone quotations or informal bids to be opened upon receipt, whenever practical. Competitive sealed bidding is required for all purchases exceeding $25,000. Justification must be provided for a sole source award or for an award to a vendor other than the vendor submitting the lowest bid or quote. (2) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof, and bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with the rates specified in Section 112.061, Florida Statutes. (3) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include all records of the costs of the Entity (Subrecipient) and subcontractors considered necessary by the Department for a proper audit of the project. (4) A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida (Page-3 of 28) Statutes, for CATEGORY TWO, for a period of 36 months from the date of being placed on the convicted vendor list. (5) The CONTRACTOR is informed that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or a public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. E. The Entity (Subrecipient) agrees to maintain plant materials established as a part of the project for a period of three years and enter into an agreement which designates and sets forth the duties and responsibilities of the parties in maintaining the project. F. The Entity (Subrecipient) agrees to submit to the Department an interim report on project accomplishments quarterly (December 31, 2005, March 31, 2006, June 30, 2006 and September 30, 2006) and a final report summarizing project accomplishments as a prerequisite to final acceptance by the Department. Failure to submit a required report or submission of an unsatisfactory report is sufficient grounds for termination of this agreement according to the provisions of Section 7(b). The Entity (Subrecipient) upon project completion shall submit a news release to local newspaper media highlighting the successes of the project. G. This Agreement may be terminated under any one of the following conditions: (1) The Department of Agriculture and Consumer Services shall have the right of unilateral cancellation for refusal by the Entity (Subrecipient) to allow public access to all documents, papers, letters or other material made or received by the Contractor in conjunction with the contract, unless the records are exempt from s. 24(a) of Article I of the State Constitution and s. 119.07(1), Florida Statutes. (2) By the Department, if the Entity (Subrecipient) fails to perform its duties under this Agreement, following thirty (30) calendar days written notice by the Department. (3) By either party following sixty (60) calendar days written notice. (4) By both parties following the complete execution by both parties of an agreement to terminate this Agreement. (5) Notice to Entity (Subrecipient): The Department shall consider the employment by any Entity (Subrecipient) of unauthorized aliens a violation of section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this agreement. H. Notwithstanding any provision of this Agreement to the contrary but. subject to Subparagraph 7(b), in the event this Agreement is terminated before the Department has paid the Entity (Subrecipient) the entire Grant Amount, then the Department agrees to pay the Entity (Subrecipient) the entire Grant amount, if the project has been completed. If the project has not been completed, the Department shall pay to the Entity (Page-4 of 28) (Subrecipient) a percentage of the Grant amount equal to the percentage of the project's completion. Extension of a contract for contractual services shall be in writing for a single period only not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the control of the Contractor. If initially competitively procured, contracts for contractual services may be renewed on a yearly basis for no more than three {3) years, or for a period no longer than the original contract, whichever period is longer. Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract. Renewals shall be contingent upon satisfactory performance evaluations by the Department. As applicable under Florida Statute 768.28, each party will be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the negligence of such party or any of its officers, agents or employees. K. The Entity (Subrecipient) certifies that neither it or its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for participation in this grant program by any Federal department or agency. L. This Agreement, together with any Maintenance Agreement, if executed, embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby. M. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in whole or in part without the expressed written consent of the Department. N. This Agreement, regardless of where executed, shall be governed by and construed in accordance with the laws of the State of Florida. O. All notices, demands, requests or other instruments shall be given by depositing the same in the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or telegram: (1) If to the Department, address to Program Coordinator, 3125 Conner Boulevard, Suite R-8, Forest Management Bureau, Tallahassee, Florida 32399-1650 or at such other address the Department may from time to time designate by written notice to the Entity (Subrecipient); (2} If to the Entity (Subrecipient) addressed to: Ms. Nancy Hensler Village of North Palm Beach 501 U.S. Highway 1 Village of North Palm Beach, Florida 33408 or at such other address as the Entity (Subrecipient) from time to time designates by written notice to the Department. All time limits provided hereunder shall run 4 (Page-5 of 28) from the date of receipt of all mailed notices, demands, requests and other instruments, or from the date telexed or faxed. P. Time is of the essence of this agreement. It is mutually understood and agreed that if this contract disburses grants and aids appropriations, it is: Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a water management district, or the judicial branch may not authorize or make any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. The following provisions of A through G are not applicable to procurement contracts used to buy goods or services from vendors, but are only applicable to a contractor subject to the Florida Single Audit Act. A. There are uniform state audit requirements for state financial assistance provided by state agencies to Nonstate entities to carry out state projects in accordance with and subject to requirements of Section 215.97, Florida Statutes (F.S.), which may be applicable to and binding upon Recipient. Nonstate entity means a local governmental entity, nonprofit organization, or for-profit organization that receives state resources. Recipient means a Nonstate entity that receives state financial assistance directly from a state awarding agency. B. In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Recipient, the Recipient must have a state single or project-specific audit conducted for such fiscal year in accordance with Section 215.97, F.S., applicable rules of the Executive Office of the Governor, rules of the Chief Financial Officer, and Chapter 10.600, rules of the Auditor General. In determining the state financial assistance expended in its fiscal year, the Recipient shall consider all sources of state financial assistance, including state funds received from this Department resource, except that state financial assistance received by a Nonstate entity for federal financial assistance and state matching requirements shall be excluded from consideration. C. Audits conducted pursuant to Section 215.97, F.S., shall be: (1) performed annually, and (2) conducted by an independent auditor in accordance with auditing standards as stated in rules of the Auditor General. D. Regardless of the amount of the state financial assistance, the provisions of Section 215.97, F.S., do not exempt a Nonstate entity from compliance with provisions of law relating to maintaining records concerning state financial assistance to such Nonstate entity or allowing access and examination of those records by the state awarding agency, the Chief Financial Officer, or the Auditor General. E. If the Nonstate entity does not meet the threshold requiring the state single audit, such Nonstate entity must meet terms and conditions specified in this written agreement with the state awarding agency. F. Each state awarding agency shall: (Page-6 of lti) (1) Provide to a Recipient, information needed by the Recipient to comply with the requirements of Section 215.97, F.S. (2) Require the Recipient, as a condition of receiving state financial assistance, to allow the state awarding agency, the Chief Financial Officer, and the Auditor General access to the Recipient's records and the Recipient's independent auditor's working papers as necessary for complying with the requirements of Section 215.97, F.S. The Recipient is required to retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued, and shall allow the department of Agriculture and Consumer Services or its designee, access to such records upon request. (3) Notify the Recipient that Section 215.97, F.S., does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency Inspector General, the Auditor General, or any other state official. (4) Be provided by Recipient one copy of each financial reporting package prepared in accordance with the requirements of Section 215.97, F.S. The financial reporting package means the non-state entities financial reports, management letter, auditee's written responses or corrective action plan, correspondence on the follow-up of prior years corrective actions taken, and such other information determined by the Auditor General to be necessary and consistent with the purposes of Section 215.97, F.S. Copies of the financial reporting package required by this agreement shall be submitted by or on behalf of the Recipient directly to each of the following: (a) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee, FL 32399-0800 {b) The Auditor General's Office at the following address: State of Florida Auditor General Room 574, Claude Pepper Building 111 West Madison Street Tallahassee, FL 32302-1450 G. The Recipient is hereby notified of and bound by the requirements of F., above. If this agreement contains federal funding in excess of $100,000, the Entity (Subrecipient) must, prior to agreement execution, complete the Certification Regarding Lobbying form. If a Disclosure of Lobbying Activities, Standard Form LLL, is required, it may be obtained from the Department. All disclosure forms as required by the Certification are attached. The Lobbying form must be completed and returned to the Department. The undersigned Entity (Subrecipient) receiving federal financial assistance under this agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the latest version of Office and Management Budget Circular No. A-133 -Revised June 27, 2003 (Audits of States, Local Governments, and Non-profit Organizations). Copies of the latest version of the above 6 (Page 7 of 28) which would relate to the undersigned Entity (Subrecipient) are available for review at the following address: Department of Agriculture and Consumer Services Division of Administration, Contract Administrator Room 509, Mayo Building Tallahassee, FL 32399-0800 If the undersigned Entity (Subrecipient) expends $500,000 or more in federal financial assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit made in accordance with the Office of Management and Budget Circular No. A-133 (Audits of State, Local Governments, and Non-profit Organizations). The $500,000 threshold specified above shall be from all federal sources, not just the amount provided by this agreement. The undersigned Entity (Subrecipient) receiving funds under this agreement hereby agrees that it will allow the Department of Agriculture and Consumer Services and any federal agency to audit the Entity's (Subrecipient's)hooks for compliance with the above applicable circulars. The Entity (Subrecipient) acknowledges and agrees that public use of all reports or other printed material, videos, audio recordings, films and photographs produced as part of this project shall not be restricted under the copyright laws of the United States of America. All products (brochures, signs, videos, etc.) funded by the Urban and Community Forestry Grant must display a statement that the material has been prepared using Urban and Community Forestry grant funds received through the Division of Forestry. Entities (Subrecipients) providing goods and services to the Department should be aware of the following time frames. Section 215.422, Florida Statutes, provides that agencies have five (5) working days to inspect and approve goods and services, unless bid specifications or the purchase order specifies otherwise. With the exception of payments to health care providers for hospital, medical, or other health care services, if payment is not available within 40 days, measured from the latter of the date the invoice was received or the goods or services are received, inspected and approved, a separate interest penalty set by the Chief Financial Officer pursuant to Section 55.03, Florida Statutes, will be due and payable in addition to the invoice amount. To obtain the applicable interest rate, please contact the Agency's Fiscal Section at (850)488-2020 or Purchasing Office at (850) 488-7552. Invoices which have to be returned to an Entity (Subrecipient) because of Entity (Subrecipient) preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Entities (Subrecipients) who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-7269 or by calling the Department of Financial Services' Hotline, 1-850-410-9724. The Entity (Subrecipient) is informed that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. (PagzB of ZS) The Entity (Subrecipient) is informed that the Department shall consider the employment by an Entity (Subrecipient) of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this agreement. The contractor is informed that an entity or affiliate who has been placed in the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on teases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES ~.eC~a, vi/-~yE C/~~~ BY: Director Division of Administration VILLAGE OF NORTH PALM BEACH Name nti r i ~ent) B Y: i TITLE: ,~(/Ol~ ' g gays a ui cod URBAN AND COMMUNITY FORESTRY GRANT MAINTENANCE MEMORANDUM OF AGREEMENT This agreement, made and entered into this the day of 20 , by and between the STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, an agency of the State of Florida, hereinafter called the Department and the Village of North Palm Beach, hereinafter called the Entity (Subrecipient). WITNESSETH WHEREAS, the Department desires to increase the general level of knowledge of the principles of urban and community forestry by granting funds to the Entity (Subrecipient) for the establishment of a demonstration tree planting project as outlined in the Urban and Community Forestry grant application Number OSH-105 and Grant Memorandum of Agreement (the Grant Agreement) attached hereto as Exhibit "1"and by reference made a part hereof; WHEREAS, the Department has awarded the Entity (Subrecipient) an urban and community forestry grant for the improvements to the project property more particularly set forth in the Grant Agreement; WHEREAS, the Entity (Subrecipient) agreed in the Grant Agreement to maintain the project (as described in the Grant Application); WHEREAS, the parties hereto recognize the need for entering into an agreement designating and setting forth the responsibilities of each party in maintaining the project; and WHEREAS, the Entity (Subrecipient) by Resolution desires to enter into this Agreement and authorizes its officers to do so. NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other herein and in Exhibit "1", the Grant Memorandum of Agreement, the parties covenant and agree as follows: A. The Entity (Subrecipient) shall maintain the project in a responsible manner and with due care in accordance with the below listed Project Standards for the property at the following location: Anchorage Park, North Palm Beach Specifically, the Entity (Subrecipient) accepts the below listed responsibilities and duties: (1) All planting stock or replacement must be Florida Grade #1 or better. (2) Proper watering and proper fertilization of all trees/plants. (3) Keeping trees/plants as free as practicable from disease and harmful insects; (4) Proper mulching of trees and/or planting beds; (5) Keeping the premises free of weeds; (6) Mowing and/or cutting grasses to the proper length; (7) Proper pruning of all trees which includes; (i) removing dead or disease parts of trees or (ii) pruning such parts thereof which present a hazard; (8) Removing and replacing dead or diseased trees/plants in their entirety, or removing and replacing those that fall below original Project Standards. (9) Following the Planting and Maintenance Guidelines as included herein as Exhibit C. The Entity (Subrecipient) agrees to repair, or remove and replace at its own expense all or part of the project that falls below Project Standards. In the event any part or parts of the project, including all plants, must be removed and replaced for whatever reason, then they shall be replaced with the same grade, size and specification as provided in the original (Page~10 of 28) plans for the project. Furthermore, the Entity (Subrecipient) shall keep litter removed from the project area. The above named functions to be performed by the Entity (Subrecipient) shall be subject to periodic inspections by the Department. It is the intent of the parties hereto that except as otherwise provided in paragraphs 2 and 4 hereof, the Entity (Subrecipient) shall be the owner of the planting and other installations included and stipulated in the grant application comprising the project. B. This Agreement may be terminated under any one of the following conditions: (1) By the Department, if the Entity (Subrecipient) fails to perform its duties under this Agreement or for refusal by the Entity (Subrecipient) to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes and made or secured by the Entity (Subrecipient) in conjunction with this Agreement following reasonable written notice. (2) By either party following sixty (60) calendar days written notice. (3) By both parties following the complete execution by both parties of an agreement to terminate this agreement. C. The terms of this Agreement commence on the date of Certification of Acceptance and continue for a period of three (3) years. D. In the event this Agreement is terminated in accordance with subparagraph 2(a) then the Entity (Subrecipient) shall refund to the Department apro-rated portion of the grant award based upon the following schedule: (1) If this agreement is terminated within one year of the date in Paragraph 3, 75 percent of the grant award. (2) If this agreement is terminated during the second year of this agreement, 50 percent of the grant award. (3) If this agreement is terminated during the third year of this agreement, 25 percent of the grant award. E. As applicable under Florida Statute 768.28, the Entity (Subrecipient) Covenants and agrees that it shall indemnify and hold harmless the Department and all of the Department's officers, agents and employees from any claim, action, neglect or omission by the Entity (Subrecipient) during the performance of the Agreements, whether direct or indirect, and whether any person or property to which the Department or said parties may be subject, except that neither the Entity (Subrecipient) nor any of its sub-contractors shall be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Department or any of its officers, agents or employees. F. This Agreement, together with the Urban and Community Forestry Grant Memorandum of Agreement, embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby. G. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in whole or in part without the expressed written consent of the Department. gage ~i or zap H. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. All notices, demands, requests or other instruments shall be given by depositing the same in the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or telegram: If to the Department, addressed to Urban Forestry Program Coordinator, Forest Management Bureau, 3125 Conner Boulevard, Suite R, Tallahassee, Florida 32399-1650 or at such other address the Department may from time to time designate by written notice to the Entity (Subrecipient); and If to the Entity (Subrecipient) addressed to: Ms. Nancy Hensler Village of North Palm Beach 501 U.S. Highway 1 Village of North Palm Beach, Florida 33408 or at such other address as the Entity (Subrecipient) from time to time designates by written notice to the Department. All time limits provided hereunder shall run from the date of receipt of all mailed notices, demands, requests and other instruments, or from the date telexed or faxed. Time is of the essence of this agreement. It is mutually understood and agreed that if this contract disburses grants and aids appropriations, it is: Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a water management district, or the judicial branch may not authorize or make any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. The following provisions of A through G are not applicable to procurement contracts used to buy goods or services from vendors, but are only applicable to a contractor subject to the Florida Single Audit Act. A. There are uniform state audit requirements for state financial assistance provided by state agencies to Nonstate entities to carry out state projects in accordance with and subject to requirements of Section 215.97, Florida Statutes (F.S.), which may be applicable to and binding upon Recipient. Nonstate entity means a local governmental entity, nonprofit organization, or for-profit organization that receives state resources. Recipient means a Nonstate entity that receives state financial assistance directly from a state awarding agency. B. In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Recipient, the Recipient must have a state single or project-specific audit conducted for such fiscal year in accordance with Section 215.97, F.S., applicable rules of the Executive Office of the Governor, rules of the Chief Financial Officer, and Chapter 10.600, rules of the Auditor General. In determining the state financial assistance expended in its fiscal year, the Recipient shall consider all sources of state financial assistance, including state funds received from this Department resource, (rage tL of ~u) except that state financial assistance received by a Nonstate entity for federal financial assistance and state matching requirements shall be excluded from consideration. C. Audits conducted pursuant to Section 215.97, F.S., shall be: (1) performed annually, and (2) conducted by an independent auditor in accordance with auditing standards as stated in rules of the Auditor General. D. Regardless of the amount of the state financial assistance, the provisions of Section 215.97, F.S., do not exempt a Nonstate entity from compliance with provisions of law relating to maintaining records concerning state financial assistance to such Nonstate entity or allowing access and examination of those records by the state awarding agency, the Chief Financial Officer, or the Auditor General. E. If the Nonstate entity does not meet the threshold requiring the state single audit, such Nonstate entity must meet terms and conditions specified in this written agreement with the state awarding agency. F. Each state awarding agency shall: (1) Provide to a Recipient, information needed by the Recipient to comply with the requirements of Section 215.97, F. S. (2) Require the Recipient, as a condition of receiving state financial assistance, to allow the state awarding agency, the Chief Financial Officer, and the Auditor General access to the Recipient's records and the Recipient's independent auditor's working papers as necessary for complying with the requirements of Section 215.97, F.S. The Recipient is required to retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued, and shall allow the department of Agriculture and Consumer Services or its designee, access to such records upon request. (3) Notify the Recipient that Section 215.97, F.S., does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency Inspector General, the Auditor Generai, or any other state official. (4) Be provided by Recipient one copy of each financial reporting package prepared in accordance with the requirements of Section 215.97, F.S. The financial reporting package means the non-state entities financial statements, Schedule of State Financial Assistance, auditor's reports, management letter, auditee's written responses or corrective action plan, correspondence on the follow-up of prior years corrective actions taken, and such other information determined by the Auditor General to be necessary and consistent with the purposes of Section 215.97, F. S. Copies of the financial reporting package required by this agreement shall be submitted by or on behalf of the Recipient directly to each of the following: (a) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee, FL 32399-0800 (b) The Auditor Generals Office at the following address: (Page'13 of 28) State of Florida Auditor General Room 574, Claude Pepper Building 111 West Madison Street Tallahassee, FL 32302-1450 G. The Recipient is hereby notified of and bound by the requirements of F., above. The undersigned Entity (Subrecipient) receiving federal financial assistance under this agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the latest version of Office and Management Budget Circular No. A-133 -Revised June 27, 2003 (Audits of States, Local Governments, and Non-profit Organizations). Copies of the latest version of the above which would relate to the undersigned Entity (Subrecipient) are available for review at the following address: Department of Agriculture and Consumer Services Division of Administration, Contract Administrator Room 509, Mayo Building Tallahassee, FL 32399-0800 If the undersigned Entity (Subrecipient) expends $500,000 or more in federal financial assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit made in accordance with the Office of Management and Budget Circular No. A-133 (Audits of State, Local Governments, and Non-profit Organizations). The $500,000 threshold specified above shall be from all federal sources, not just the amount provided by this agreement. The undersigned Entity (Subrecipient) receiving funds under this agreement hereby agrees that it will allow the Department of Agriculture and Consumer Services and any federal agency to audit the Entity's (Subrecipients) books for compliance with the above applicable circulars. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES BY: Director, Division of Administration VILLAGE OF NORTH P M BEACH Name ntity i ien Title: ~L'Y/~!./O/Z_ (Page 14 of 28) EXHIBIT C PLANTING AND MAINTENANCE GUIDELINES A. Planting Site factors which influence long-term survivability should be considered: overhead and underground utilities, sidewalks, sign conflicts, traffic visibility, light poles, right-of-way or site improvements, size of planting space/site, etc. All planting stock or replacement stock must be Florida Grade #1 or better. All synthetic or non-biodegradable material such as nylon rope, synthetic wrap, treated burlap, etc. must be removed from the root ball before planting. All biodegradable material should be removed from the upper 1/3 of the root ball. Precautions should be taken to eliminate any material from extending above the soil surface where it can act as a wick and dry the surrounding soil. If trees are planted with wire baskets around the root ball, it is recommended that the top two tiers of wire be cut and removed after the root ball is set in the planting hole. The planting hole should be at least 3-5 times the diameter of the root ball (where possible) and the same depth as the root ball. Position the tree or palm in the center of the planting hole with the top of the root ball even with the surrounding soil surface. Backfill with soil from the planting site, if it is not contaminated. All large rocks should be removed. When the hole is half full, slowly water to saturate the soil and remove air pockets, then continue to fill the hole with soil. It is not recommended that large amounts of organic matter be incorporated into the backfill. Rake the soil evenly around the entire planting area. Water thoroughly to remove air pockets, secure the soil around the roots, and provide nourishment. B. Mulching Mulch an area at least three times the diameter of the root ball to a depth of 2-4" with wood chips, bark mulch, shredded mulch, leaves or pine needles. Keep the mulch several inches away from the tree or palm trunk. Replenish mulch as it decomposes maintaining a 2-4" layer over the life of the project. C. Staking Stake only if necessary; for example, if the tree or palm will not stand on its own due to potential vandalism or strong winds. Use flexible materials such as strapping or commercially available ties that give as the tree diameter increases and as the tree moves. Biodegradable material is recommended. Do not use wire even if the wire is inside rubber hosing. Stakes and ties should remain on the trees no longer that one year to avoid girdling. 6 (Pag215 of 28) D. Pruning At the time of planting, only dead, damaged, rubbing or cross braches or fronds should be removed. Remove sucker sprouts from the base of the tree after planting. Corrective/structural pruning can begin approximately one year after planting. Do not remove more than 1/3 of the live crown during one growing season. E. Watering Establish a regular watering schedule and follow it. Slow deep watering is recommended. Additional water may be needed during hot or dry periods. As tree or palm growth progresses, be sure to water outward (away from the trunk) to the surrounding soil area. This will promote the outward growth and spread of roots. Various species of trees or palms and/or soil types may require varied degrees of watering. Soil moisture and tree health should be monitored and irrigation adjusted accordingly. Non-irrigated sites need to be monitored more closely. F. Fertilizing Begin a fertilization program within the first year of planting. Broadcast fertilizing or fertilizer plugs/stakes are recommended. Fertilize lightly after the first year using a balanced fertilizer (rates should be based on the size of the tree or palm and any special nutrient requirements). If micronutrient deficiencies are suspected, have a soil test completed and supplement the fertilization program accordingly. 7 (Page'16 of 28) BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. ATTACHMENT C CERTIF1CATgNS REGARDING L0981'fNG: DE84RIMENT, sIJSPENSgN AND OTHER RE9PQNSIBIUTYriAATTERS; AND pRUC+.F7tEEU1GE REpUIREifENTS RyriurA~ alraiW iriw lr lIN rr~ar, alW fr[rF.~ h~ !lsfrrrrrnrlll[/ ~w1Al~rlrxi lv.irdr IAK wr rar~wJ N_• ttllroL AF1A~nb .rrlail Aul!e~ti[wrhr ir,[urytrra F.r lrrifori>,~ ir3rlr.l it Iw rs'~Mlis'r bdr•e nugA[/Irq IIAI~ inn SilfrWw illhia imr f.W)[701C V1r OOflt•7Ri 11CY i/tfl trRJir[i~Y?rl -iQllsYrrNrlli IRK1N 3~ (~Ft I'rrt 92 T11'A~ It4r7rWOrlc Orl LrJ00}tYj: ArsO ]i t~H 1'fr! >~, L~:ArJlTrrwlll YrcdC W iorfnenl Jf10 bl!}{tifl31Cf1 ~IVLr1aLQJ1Clr'/`rA:• JrW txf+~rnrlat 1is00 r6'..'llRrNrh~lt! t~Y UttJp 1 NC : iJrk~GC •Y.lillfrl. I fti axtf-ADcctr r7YAfi Di 1f8Aiti0 8G a ntsitsrllN raririiantrrCfl •71 tract tlpln Vhl[rt f~iflCY iA tX DN Dtl1 '.+1sin f1r 1 1.~4'Yr111[Mw R 1 Cl -`afxrrr A.y.: rrAKf hl a.'/aRl n1.: m•Licr1 rrafE4n 7-ln. ffM. /y .]-I.IYK71r•C~ afT1[frfar~ 1. IOBB~rOdO Ar rr:}rwJ h; SrCj°JII 17,1. 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D~O~At{ftOT, .lUtaP~1/SpM, AMO Ol'M ER RESPONSf8lliTr YyITTERS Rr rcrgarc:l br Fswalhc t?nfnl 1954N fkt:rrrctiA arsl :a~nnrrin, ants .n f~lrnxnrarl ar sa [ ~ 1 t w.1rt an, rx pn»flna 11.71 fcxliJlsrlAr Rt IRircyv[1r.rynr k:scrkftxls.:rrk.•Ocral al :13 rX'R Darr fh, !S~.Tirrtr QS f AS :aad l!i f i D rl Ttw rgrflltrrll ~'rrl/its trrf k [rrJ rv pYryrl- ~.Yti. Arv rnl ywevnfly •Jwlwr-1, w-{.wrrJrf, Pr'-S•>~'J kw rlrrwirlrrA.!Irr4rwlirri))rb-!n >.71arArrO- rmAulw.li!rn ^_L'[.7fYJ tiMKi~'Xlr by •Irl Fi!1GfYl UYfrrrlrp rA M agorrar; •;[; Hari rlut xKhsi st Uracycor f.x-l0 ['ricW ro tfls app-al- IY~I [w.+On l1YT:7.TlAI f! .1r narl a rTn1 flC1~:Ar;rY rnt1.~~7 ]yl~r1K 1<lilll F.! J:rit1'trtl[fl Q T~I10 Cf i Clti*191.7trirlSi n .xm.+.rin ~r 0, ~%niwMJ 1n nboin rw fwfr~rrwJ a fx/ir:tFleMrrA 41aar it iwak kwrrcJkn [r ~xrrralf lrria s. pufrlir. rrarr4a.•{lror~ r[~I,»irn rJ' f c 1cra1 n Rrde arAi-!rc1 ~Irlurr.!r cnntvn6arrArnbrw•r1HIIwrA.IFw~.F.rlfewr 6!ircry f:!>.ifi.r~liaicriic~wYuitn:9rvfa~..rlukiicif:Ns.:~ aWwrrwdo,c7 r•lari.ril4 cYiwl friT~rrly. (_) r4r rw+tiaYm~wAF ir3r~J F.r [~ uDwrviw viriwFu ~,Oy dargrsl irX r IEr•cr!rnlrnAal tRroy {Fw1Rrx11 Slsrlr [r kr~crj :-illr vwrrrr»irr ~~ avry li Ow lAwrwr rrrrrrraAW rl yrlq~ra}fr fT{Dl •7f dw~ •~rt1•~K>tl: ifq (a, 1 lOvO r1a wleln a t1r„o euY PdM7J (xaalcirlp uRa ~pfiC.7R~x1 nrJ crw or rrrJn FtrnYwrwiaam f,F WM>ll, StKa, or VJC>ff) tcm>nlacw lu.;aurr u ucrouR and I I ti.'hllr iM :af1~1lf7Y Ix /IM1'1Di[~ M, NRff 1.1 arT( lA1M n1.71a morlb. i 11 M s 1:,r1 i[ai rl, f n! r r rsh 0 sf GN all adr as l mq'JanairrlR',fflfx af~,ir.~lin ORI1C}fRE>: WORK'Pt.JLCE !GRANTEE! OTHER TRAM INDMDUAL9} iti r~ursd D; 11• tiy0-KiY 4'XYl~pbto 14Ct!Y 1988. RM irgiwrrnlrJ rt 3i CFR f'wl 85. Sat~rrt F. fct ,yrrrArw, raa •~arxa 1r 3i l:H{ rrartrta, ~aa0ct» 8a.+1~ slrcltL~.61e- A. 1 ni app-:~nt oirtAlit tlut [ ~atii <r 111 O)r1(R1lw f0 pFxiOO a rnL: ~rt13~ ar (~; Pltlelrinj a ~rarrxn•,rA mYf~irsg ar~l-,t~cax frlf rtw~ urbyefld mQlwrlklJro, olxtftilu:n, ctapanlry, p:ssosea:n, a lno ca i nvArr/rwl xllfveyt,v k pr, JrfflrM ti trc (f rrrr v F vn-tlq~-o mr1 IywNyYgf ^w r.1kRr[ tlrrli mill bar Irkrrl r(frial [rIQA:ryarw it ~iJ:rUrrr llf rift ft:Ai~tn, (e j F!.I:rdl kl liq f a•I 1 a 1 t~ i q I [Lrg r~ r w a and a nuc I n IDra ra k r i(«Ilr wrFi~ywrr elwall. (1} 1Ir Wwyr-s1 <truy rlbralrr n Orr rrrlQ;iacr, (r 1 M prArAw~c pq,Icy.Y rnr ntllRUlp A cfrup-ray ;w.np,yMo ni nrM a.:rlt:rl:lr. rYyl Ixrwrrt+ligf, ralrabilalixl alrl ~ritxcx, aw><trxkr ~rrnrrrrw; :atti7 (.!~ Tf>.++. p:+1.~fS;.•s 1mr m71r Dc ir{xua111pvr nnplryc.c~ tr'~ rQac.r ~i>arlirol [rSrrrky it Ilw .crkfArra. (r.) Idsrkilif k A reR.fuie!rteA Oar aacdr eirgri>.er Y i Iw, rlgirgrl n llw yYrta u w r_r N O rr y l and N ynrN I r v Zr: ii Uw ~falwrwl rrglrrrJ ti ftrR+r,frnlAr rn; (?,• f•/:.tlfrro irrc tnrplc~ct• n Tw atatcntml n~µrW o1' Pura Jf1~1 (Y) DZ,1C ax p 07r10Ogf1 •X lilt/-tiJYr->att 1A17iir t)a •Yitll, M Ly7f]~Wrla Ly' t1~ h6t4. M~1An rarrry rJ'ik d.~ioeracnr nrrl (9} N-NW rAa y7tfit-i,eer in xti4yf rd frM n Ivrr a-rr•ir7irn 7<Y n .t AFri[n ~ t r irililrl d!yl sfMUr c.onigf it tln rr.slgiV[r n!i I:nn ^m i+,:.,dr.~rlar rk>,7r aww rr!![ranil:fkn. 30 ~ragE I r ~~ col BID NUMBER: RFP/DF-04/05-99 (e) Ndldymg the agency. in writing, within 70 calendar days after recervmg noliw under subparagraph (d)(2) from an erfglvyee d dherwfse receiving actual rntice d such mnvrdion. ErTpbyers d mrrvided enpbyaes nusl provide noboe. indtdmg position We. toy Oiredor, Grants Policy and Oversight Staff. U.S. Depart- maM d Educ~UOn, d00 Maryland Avenue, S W. (ROdrrt 3652. GSA Regional Ortico Balding No 3), WasNrgton, OC 20202- 6248. Ndroe shall indude the derAifintion number(s) d eadr alleded grad. (f) Taking one d Ilia fdlowrng actions, within 30 ralandar days d receiving rquce under subparagraph (d)(2). with reaped to any errpbyae whn is so oxmded (t) Tatorg appropnale personnel aaron against suds an am ptoyea, up d and inducting lermnatim, mnsisleM with the raQuiremenls d the RehaD6dation Add 1973. as amended; or (2) Requiring such enployae to parudpala saustadonry in a drug abuse assistance or renabililatron program approved for sudr purposes Dy a Federal, Stale, Or IOCaI health, law enforcement, or dher appropriate agency; (g) Magrg a good tent eROn to continue to malnlain a tlrug-lies worf~laoa through implementa0on d paragraphs (a). (b). (c). (d). (e). and (f) B The grantee may clean in the space provided bebw the srte(s) to ilia perforrnanre d work done in oonnectidi wf0i Ina specfic grant: Place d Performance (Sheet address aY, manly, stale. xip code) Village of North Palm Beach Florida 33408 Check [ j fl there are worf~taces on file that are not denti(ed here. OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. DRUG-FREE WORKPLACE (i3RANTEE8 WHO ARE INDIYIDUAL3) As required by Ne Drug-Free Wdf~leoe Add 1988, and intperrented al 34 CFR Part 85, Subpart F, for grantees, as dennad al 34 CFR Part 85. Sections 85.605 erxl 85.610- A As a oondMion d the grant, t certify Otet I will rai engage m tna unlawNl rrrenufadure, distribution, dispensing, posse scion, a< use d a conhdled substance in cordudrng any adMty with the grant; and B. a moulded d a Uinllnal drug dtense resulting hom a vidalan ocnrMng dunng the oxdud d arty gran) activity, 1 will report the mnNdion, m wnUrg, within 10 r~terdar days d the oomndion, lo: Director. Grants Policy and OversrgM Slafl, Oepartrnerrt d Education, 400 Maryland Averwe. S.W. (Room 3652, GSA Regional Office Building No. 3). WasMrgton, DC 20202-d2d8. Notice shall indude the denlifica0on number(s) d eadi affected grant. As the duly atAnortred represenlaWe d the appR<anl, I hereby cartRy Ihal the applicant will maply with the above wrlifiraliorts. NAME OF APPLICANT PR/AWARD NUMBER AND / OR PROJECT NAME Village of North Palm Beach Anchorage Park PRfNTED NAME ANO TRLE OF AUTFIORIZED REPRESENTATIVE Mark Hodgkins, Director of Parks and Recreation SIGNATURE, ~ DATE ~~ ''jj ED 80-0013 12198 30 (Page 18 of 28) EXHIBIT A ATTACHMENT D 2005 EMERGENCY HURRICANE SUPPLEMENTAL URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM GENERAL INSTRUCTIONS: Please complete all items pertaining to the Category Grant for which you are applying. The proposal packet must not exceed forty (40) one sided pages, including attachments. All attachments must be 8 1/2" X 11", except any attached sketches, plans and maps which must be no larger than 2' X 3' and folded into 8 1/2" X 11". Six (6) copies (one copy with original signatures and (5) five copies) of the proposal packet including the proposal form, the project description and all attachments must be received no later than 2:00 p.m., June 30, 2005 at: Department of Agriculture and Consumer Services Purchasing Office - UBCF - 2005 HURRICANE SUPPLEMENTAL PROPOSAL Mayo Building -Room SB-8 Tallahassee, FL 32399-0800 Telephone (850) 488-7552 If you have any questions, please see ATTACHMENT J, "Division of Forestry District/Center Contacts" PROPOSER INFORMATION (Please Print or Type) Project Title: Anchorage Park Proposer Name: Village of North Palm Beach Name and Title of Contact Person: Nancy Hensler, Recreation Supervisor Address: 501 U.S Hwy 1#, Village of North Palm Beach Florida Zip: 33408 Phone:( 5611841-3384 Is your organization a Nonprofit corporation pursuant to Chapter 617, Florida Statutes? Yes x No FEID Number 5~~ to011q$~ As the duly authorized representative of the Proposer named above, I hereby certify that all parts of the proposal and required grant information have been read and understood and that all information submitted herein is true and correct. Authorized Executive Officer: Mark Hodgkins Title: Recreation Director j !ice _ Signature: '~!~ <« ~ ='-~ Date: f !~ ~-f1 [rage is or ~rs~ BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. ATTACHMENT D (CONTINUED) PROJECT DESCRIPTION (Two page limit, #12 font, single-space) 2005 EMERGENCY HURRICANE SUPPLEMENTAL URBAN AND COMMUNITY FORESTRY GRANT PROGRAM (include information that will support the evaluation criteria listed on page 12-13 of this RFP) The Village of North Palm Beach is requesting $45,450.OOfor the removal of damaged trees and the purchase and installation of replacement trees at Anchorage Park. The grant project will also include the planting of new trees that will enhance the tree canopy and mitigate damage during future storms. The Village has already incurred [he costs for tree removal. These cost occurred after October 13, 2004. Demonstrated Need: The Village of North Palm Beach suffered heavy damage during both Hurricane Frances and Jeanne. The Villages 12,000 residents experienced Category III winds that buffeted trees, destroying some and damaging many others. The Village's parks were hit extremely hard, especially Anchorage Park. Located on the water, the park lost trees that had survived all the previous hurricanes during the last decade. The Village has included photographs of the damage that occurred on the site. A site plan showing the renovations occurring at the park and a location map are also included. The Village has also passed a resolution committing to meeting the matching requirements and guidelines set forth by the grant program. Well-Defined Goals and Obiectives• The successful completion of the project will replace trees lost during the hurricanes of 2004. The Village has recently begun the planning process on a several million dollar renovation of Anchorage Park The loss of so many of the site's trees has only complicated this process. While the toss of trees and the need to replace them will only increase cost, the City is now able to incorporate the replacement and addition all trees into the site's master plan. The design will place trees throughout the site more effectively and will help mitigate losses. The project is part of the Village's continuing effort at protecting its urban forest. As one of the oldest municipalities in 1`!orthern Palm Beach County, North Palm Beach has a large and well-established tree population. The project will managed as part of the communities tree program which has been designated a Tree City for the past 12 years Technical Correctness: The Village will plant species that match those that were lost. Non-invasive plantings not only benefit the areas natural communities but reduce the amount of maintenance needed. The project site has an extensive irrigation system that will only be improved as part of the parks renovation. W ith a controlled water system new trees are assured to receive the proper amounts of water year round. The design of the project and the placement of the trees will be done according to the park's site plan. A plan is being developed by an experienced landscape architecture firm that will also supervise the construction of the project including tree installation. All work will be done according to accepted standards. Cost-Effectiveness: The removal of trees from the park was accomplished using staff and equipment from the Department of Public Works. Using in- house staff, while still costly is acost-effective alterttative from contracting with a private landscape company. Costs will also be reduced by including the project as part of the larger renovation efforts taking place at the park. Completing many of the elements at once will save money on the overall cost of the project. Instead of several landscaping projects over a period of time, all the necessary planting can be accomplished using the same contractor, which should decrease the cost. The Village is funding this project through its Capital Improvement Program. Costs associated with this project were obtained through quotes from a local landscape company. The project is the sole responsibility of the Village of North Palm Beach. 33 gage [u ui [off BID NUMBER: RFPlDF-04105-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. Tree City USA Certification (current as of 20031: certified since 1982 Tree City USA Growth Award (current as of 20031: Other Information to Support Approval of this Proiect• NOTE: This format will also serve as the Proposal Evaluation Sheet 34 gage n or tn~ BID NUMBER: RFPlDF-0105-99 Activity: Specific Description: SUMMARY OF COSTS Contractual costs Personnel costs Travel costs Equipment costs Supplies costs Operating costs Tree costs Overhead costs Total Requested Grant (1) $ Total Matching Costs (II) $ Total Program Costs (III) $ OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. ATTACHMENT E BUDGET EXHIBIT B (A 75/25 match on behalf of the proposer is required). Requested Grant $ Local Match $ I Il 10, 500.00 3, 500.00 34, 950.00 45 450.00 11,650.00 $ _ 15,150.00 60, 600.00 100% Add columns I and II for total III (100%) 75 % Grant request 25 %Local match A budget, detailing all costs identified above must be attached PROJECT LOCATION INFORMATION (Please Print or Type) (Complete where applicable) County Palm Beach County Describe the Specific Location of the Project: Anchoraqe Park North Palm Beach (Project location map included) Who has Responsibility for Overseeing Project Implementation (name and title)? Nancv Hensler Recreation Suc~erintendent Who has Maintenance Responsibility for the Project after Completion? Village of North Palm Beach Is the Land Ownership Public or Private?: Public Name of Landowner: Village of North Palm Beach Project Title:_ Anchoraqe Park Applicant Name: Village of North Palm Beach 35 (t'age Z2 of Ztt) BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. ATTACHMENT E (CONTINUED) BUDGET Please note: All proposals must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Proposals for site specific demonstration tree planting projects must list the quantity, species, and approximate size (container size, or caliper and height) of trees to be planted. IMPORTANT: THIS FORM MUST BE USED. PROPOSERS NOT USING THIS FORM WILL BE RULED INELIGIBLE 36 (Page 23 of 28) 37 (PagO 24 of 28) ~In ~~~ ~un~e~_ ewe-....... ...-- -- 38 (Page 25 of 28) BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 2:00 P M Operating Costs . . (list) Trees (list species and size) Live Oak 40 GAL 15 350/each 3,937.50 1,312.50 Live Oak 50 GAL 75 350/each 19,687.50 6,562.50 Live Oak 45 GAL 20 350/each x,250.00 1,750.00 Saw Palmetto Palms 20 30/each 450.00 150.00 Robelenni Triple Trunk Palms 4' 10 300/each 2,250.00 750.00 Crape Myrtle 15 30 GAL 150/each 3,375.00 1,125.00 Overhead" Total 45,450.00 15,150.00 39 \~ Olaf p' LV UI GVf Directions Distance Time Start: Depart Interstate 9S onto I~iorthlake Blvd Exit SR-850 [Northlake Btvd] (East) 3.1 O:OS 1: Turn LEFT (North} onto US-1 [SR-5] < 0.2 0:01 2: Turn LEFT (West) onto Anchorage Dr. 0.1 0:01 3: Turn Blight into parking lot < 0.01 0:0 End: Arrive S01 US-1, North Palm Beach, FL. 33408 Total Route 3.3 mi 6 wins pRet[cT sib (rage Z/ of Ztl) l .. ..- .. .... .... .. .....~.. r.- epuo~i •y~sag wtad qvo~ ~ - „®^ ' ~aed a~eaoyaud .,,.`~ ;: ~~ _ ~~,i ._ - ~ _ _. _ - ~ . •~ , ~ / ~ _ ~ ~O J' O 4 t 3 !~1 1 1 1 ~ 1 i:. 6:: i! 1. ~ -y~ 1 ., ..ti ~~ ~l ' ' << ~, ,....,.,, ~. ~,..,.»„ 1 J ri ~~ ./ t ,t` i ~ / 1 _ ":. - ' ~~ i '~ ' .; ~+ l ;, ?~ C «i CL L a~ ~a y Q 6~ u C 0 V ~rdye co ui co7 09/21/2085 10:09 5618817469 N HALM BEACH PAGE 01/01 RESOLUTION 68__ 2005 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA AUTHORIZING THE VILLAGE ADMINISTRATION TO APPLY TO THE STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, DNISION OF FORESTRY FOR AN URBAN AND COMMUNITY FORESTRY GRANT ATTACHED AS EXHIBIT "A,° WHICH GRANT iS FOR THE PURPOSE OF FUNDING A CfT12EN FORESTER PROGRAM, AND FOR OTHER PURPOSES; AND, PROVIDING FOR AN EFFECTNE DATE. WHEREAS, trees are an important part of our community; and WI~TtEAS, the Village of North Palm Beach desires to apply for an Urban and Community Forestry Grant which would provide monies to help fund the citizen forester program, and for other Purposes; and BE 1T RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA; d 1. The Village Council supports the development of a citizen forester program to allow continuation of the Village's tree planting program. ~~~.. The Village Council of the Village of North Palm Beach, Florida, does hereby authorize the Village Administration to apply to the State of Florida Department of Agriculture and Consumer Services, Division of Forestry for an Urban and Community Forestry Grant set forth in Exhibit "A" for and on behalf of the Village of North palm Beach, Florida. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS ~ DAY OF (Village Seal) ATTEST': VII.LAGE CLERK