07-15-2002 VC SP-AVILLAGE OF NORTH PALM BEACH
AGENDA
SPECIAL SESSION
HERB WATT BUILDING
Edward Eissey [ ] Don Noel [ ]
Mayor Vice Mayor
Dennis Kelly [ ]
Village Manager
1
2.
15
ROLL CALL
MISCELLANEOUS BUSINESS
MONDAY, JULY 15, 2002
6:50 P.M.
Joseph Tringali [ ] Charles O'Meilia [ ] David Norris [ ]
President Pro Tem Councilman Councilman
George Baldwin [ ]
Village Attorney
Kathleen Kelly [ ]
Village Clerk
a. LIBRARY LIGHTING PROJECT -CONSTRUCTION DRAWINGS. Consider a motion to
authorize the Village Engineer to do construction drawings for the North Palm Beach Library
Lighting project, per~the lighting study. -_ __ ~ ~ ~~ ~~ ~ / ~, ~ ~ -, ,
~,,J ' ~r jam` ~ i. ~,~ ~ ~~
ADJOURNMENT ~~ 5~ ~
If a person decides to appeal any decision by the Village Council with respect to any matter considered
at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may
need to ensure that a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to
the nature of governmental duties and responsibilities, the Village Council reserves the right to make
additions to, or deletions from, the items contained in this agenda.
VILLAGE OF NORTH PALM BEACH
REQUEST FOR COUNCIL ACTION
SUBJECT: LIBRARY LIGHTING Date: July 15, 2002
MODIFICATION
SPECIAL
Attachments: Department: Public Services
Ordinance Subject: Community Planning
Resolution
X PBS&J Work Authorization
X PBS&J/Larry Smith Report
Prepared by: Kristine Frazell, P.E.
Type Action Requested: Approved by:
Ordinance
Resolution
X Formal Vote
Other Village Manager:
Orientation of Issue: The Village Engineer, PBS8~J, was authorized by the attached Work Order
# 6 to review and comment on the lighting study dated November 7, 2000 prepared by Gee 8~
Jenson Engineers, Inc. Also, the Village Engineer was to summarize the results of the review and
provide additional recommended alternatives, including cost estimates for the alternatives.
Additionally, the Village Engineer was authorized to prepare contract documents and assist the
Village in obtaining competitive bids for construction of the selected alternative. The Village
Engineer retained a specialized sub-consultant, Smith Engineering Consultants, Inc. to assist in
providing this work product. The work product was provided to the Library Advisory Board on June
25, 2002. The Library Advisory Board recommends Lighting Plan No. 3 of the attached Smith
Engineering Consultants, Inc. report, dated June 19, 2002. It is the desire of the Library Advisory
Board to complete the construction in August, prior to school beginning. Construction documents
can be completed in less than 30 days. Given approval is granted by the Village Council on July
25, 2002 for the Village Engineer to prepare construction documents, and by selecting a qualified
electrical and lighting contractor from the "pool" of contractors who have conducted similar
government work, construction can begin in late August. Construction is anticipated to take two to
three weeks. It is anticipated alternating portions of the library can remain open during
construction. A formal presentation by the Village Engineer and Smith Engineering Consultants,
Inc. is prepared for the Council for the July 25, 2002 Regular Agenda.
Programmatic or Policy Impact: The project is budgeted in the current fiscal year at
$110,000.00. PBS&J's fee to prepare the subject work product is $13,965.00. The proposed
construction cost for Lighting Plan No. 3 is estimated to cost $75,000.00. Therefore, sufficient
funding is available with a potential $21,035.00 surplus.
Fiscal Impact:
Issue Budgeted: yes
Funds Available: yes
Budget Transfer: na
Budget Appropriation: na
Alternatives (following the selection of the desired Lighting Plan alternative):
1. Publicly advertise a Request for Proposal for construction of the preferred Lighting Plan.
2. Select a qualified contractor from the °pool" of contractors who have conducted similar
government work so as to expedite the project.
Recommendation:
Staff recommends authorizing the Village Engineer to prepare construction documents as quickly
as possible and to assist the Village with selecting a qualified contractor from the °pool" of
contractors who have conducted similar government work so as to expedite the project.
Council Action
Workshop: Date:
( )Forward to Regular Agenda
( ) Continue to Workshop
( )Other
Regular:
( )Approved as recommended
( )Approved with changes
( )Disapproved
-~, )Other
~.
~4
`'~ ~ ~~ ~ Smith Engineering
y
~!
Consultants, Inc.
:~..::r::.:~~~
June 19, 2002
Mr. A. L. Har<~ey, Jr., P.E.
PBS & J
3230 Commerce Place, Suite A
West Palm Beach, FL 33407
Re: Village of North Palm Beach Library
Second Floor Lighting Modifications
Dear Skip:
Smith Engineering Consultants. Inc. (SEC) was requested to review the lighting study
prepared by Gee & Jenson dated November 7, 2000, atld to offer comments on their work
as well as to provide additional recommended lighting alternatives along with their
associated costs. Overall the Gee & Jenson report is very well done, however. in our
opinion their estimated costs for the work are too high. Also. their costs do not include
replacement of the existing drop ceiling (as they recommend) or repairs to the high
ceiliny~ in the main circulation area.
During our site investigation, we obtained similar existing illumination levels throughout
the various spaces. In the main circulation area we measured from »footcandles in the
opetl spaces to 5 footcandles between the bookshelves to«-ard the rear of the space. The
average illumination between the bookshelves was approximately 2~ footcandles. The
calculated average illumination in this area with the existing fixtures is ~~ footcandles.
Industry standards suggest illumination levels between ~0 and 7~ footcandles for this
area. Therefore, through proper maintenance of the existing fixtures. including replacing
burned out lamps and keeping the fixture lenses clean. illumination levels in the main
circulation area should be adequate. However, the perception of illumination levels is
very subjective so that if it is desired to brighten this area by approximately ~0 percent,
then the selection of a 75 footcandle design criteria is appropriate.
The illumination levels measured outside the perimeter of the main circulation area are
far below the industry standard. In these areas, as well as the office spaces, we agree
with the installation of parabolic lens, fluorescent fixtures as recommended in the
previous report for an illumination level of 75 footcandles. However. it is our opinion
that the existing drop ceiling system can remain following the installation of the new
recessed fixtures. The ceiling appears to be in good condition, and the tiles removed for
the installation of the new fixtures can be used to fill in the spaces where the existing
recessed fixtures are removed.
5114 Okeechobee Blvd., Suite 104
West Palm Beach, FL 33417
(561) 61 6-391 1 Fax (561) 616-3912
S C
For the main circulation area. we propose to have installed prismatic lens, fluorescent
fixtures as the least cost alternative. These are less expensive than parabolic lens fixtures,
and provide more even light distribution where glare is not a concern. As a second
alternative, the installation of pendant mounted, direct indirect, linear fluorescent fixtures
would present a more modern appearance to the space. However, we recommend six (6)
rows of fixtures instead of five (~) to provide approximately 75 footcandles of
illumination throughout this area.
We also explored a third option that was the installation of low bay, high intensity
discharge (H.LD.), metal halide fixtures. It initially appeared that with an 18 foot ceiling
the use of these type of fixtures might be more practical. However, upon further review,
the 'initial installation cost would be higher than for the fluorescent lighting, would
consume approximately twice the energy (and therefore not meet the requirements of the
Florida Energy Code), and would present an undesirable, industrial appearance to the
space.
In summary, Lighting Plan No.l is to keep the existing main circulation fixtures but to
replace the lenses, lamps, and ballasts for an estimated project cost of $4,000. Lighting
Plan No.2 replaces the existing main circulation fixtures with ne~ti- prismatic lens,
fluorescent fixtures (Type `B') at an estimated project cost of $60.000. Lighting Plan
No.3 replaces the existing main circulation fixtures with new direct/indirect, decorative.
tuorescent fixtures (Type 'C') at an estimated project cost of $7,000. Please note that
the estimated costs for all of the lighting plans include the new Type 'A' fixtures around
the perimeter and all ceiling repairs.
Thank you for allowing Smith Engineering Consultants to be of service to you in this
matter. If you have any questions, or if I may be of further assistance, please call me at
vo~:r convenience at 616-3911.
1%arry M.
President
Enclosures
Sincerely,
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SEC PROJECT BUDGET ESTIMATE
(Prepared By: Larry M. Smith, P.E. 6/18/02)
Vllage of North Palm Beach Library- Second Floor Lighting Modifications
Item No. Descri lion Unit Material Labor Quantit Total
Li htin Plan No.1 Existin Main Circulation Fixtures
1 Remove Existin Surface Fluorescent Fixtures Ea. 0.00 10.00 20 200.00
2
3 Remove Existin Recessed Fixtures
Re lace Lam sin Main Circulation Fixtures Ea.
Ea. 0.00
3.50 10.00
4.50 120
150 1,200.00
1,200.00
4
5
6
7
8 Re lace Ballasts in Main Circulation Fixtures
Re lace Pol carbonate Lenses in Main Circulation Fixtures
Install New Perimeter Recessed Fluorescent Parabolic Fixtures
Miscellaneous Conduit and Wirin
Miscellaneous Ceilin Re airs Ea.
Ea.
Ea.
LS
LS 50.00
100.00
150.00
5000.00
0.00 50.00
10.00
75.00
5000.00
5000.00 50
25
60
1
1 5,000.00
2,750.00
13,500.00
10,000.00
5,000.00
Total 38,850.00
10% Cont. 42,735.00
Bud et $45,000
Li htin Plan No.2 T e'B' Main Circulation Fixtures
1 Remove Existin Surface Fluorescent Fixtures Ea. 0.00 10.00 20 200.00
2
3 Remove Existin Recessed Fixtures
Remove Existin Main Circulation Fluorescent Fixtures Ea.
Ea. 0.00
0.00 10.00
25.00 120
25 1,200.00
625.00
4
5
6
7 Install New Main Circulation Surface Fluorescent Prismatic Fixtures
Install New Perimeter Recessed Fluorescent Parabolic Fixtures
Miscellaneous Conduit and Wirin
Miscellaneous Ceilin Re airs Ea.
Ea.
LS
LS 100.00
150.00
7500.00
2500.00 150.00
75.00
7500.00
7500.00 48
60
1
1 12,000.00
13,500.00
15,000.00
10,000.00
Total 52,525.00
10% Cont. 57,777.50
Bud et $60,000
Li htin Plan No.3 T e'C' Main Circulation Fixtures
1
2
3 Remove Existin Surface Fluorescent Fixtures
Remove Existin Recessed Fixtures
Remove Existin Main Circulation Fluorescent Fixtures Ea.
Ea.
Ea. 0.00
0.00
0.00 10.00
10.00
25.00 20
120
25 200.00
1,200.00
625.00
4
5
6
7 Install New Main Circulation Pendant Fluorescent DirecUlndirect Fixtures
Install New Perimeter Recessed Fluorescent Parabolic Fixtures
Miscellaneous Conduit and Wirin
Miscellaneous Ceilin Re airs Ea.
Ea.
LS
LS 250.00
150.00
7500.00
2500.00 150.00
75.00
7500.00
7500.00 66
60
1
1 26,400.00
13,500.00
15,000.00
10,000.00
Total 66,925.00
10% Cont. 73,617.50
Bud et $75,000
DIMENSIONS DESCRIPTION
~"7
I The Paralux III Series features
recessed aesthetics and the latest in
O O O
e energy efficient technology. The
luminaire incorporates a 3"
precision cell full aperture louver
into a nominal 5-1R" deep para-
I - A I contoured fixture housing. This
combination creates a total high
performance parabolic optical
NOMINAL SIZE A a assembly for optimum performance.
2' x 2' 23 3/4' 16o3mm1 6 IR" 1165mm1 The Series is compatible with
2' x !' 23314' (603mm1 5 1/2' (140mm1 today's popular ceiling grid systems
20'x48' 193/4' (SOlmml 51R'tl4omml ~ and is available with a number of
options and accessories for
application versatility. The Paralux III
Series is an excellent choice for
commercial office spaces, schools,
hospitals or retail merchandising
areas.
M ETALUX®
~i'.1'*,brse., .
~~
2P3GSERIES
9, 1 2 o r 1 8 C e l l
2' x 2', 2' z 4',
20" x 48" Parabolic
2 or 3 Lamp
Parabolic Louver
PARALUX III RECESSED
STATIC TROFFER
ORDERING INFORMATION
SAMPLE NUMBER: 2P3G-2U6T85331.120 V-E881-U
HR Heat Removal to
~ D Heat Removal
Control Damper
\
` Width
2'=2' width
Blank=1' width
or 20' width
Paralux Louver
Louver Depth
Trim Type
G=Grid/Lay-in -Standard
F=Flange Trim
2048
20' Width x B8' Length
Number of
Lamps-
2 or 3 (amps
INo[inrJudedl
Wattage ILengthl
U6-BOW 124'1
U6T8>31W 124'1
BO>40W 148'1
32-32W 78IB8'1
Louver Color
S-Silver
G-Gold
GII Configuration
33-3 Rows of 3, 9 Cell
26-2 Rows of 6, 12 Cell
36-3 Rows or 6, 18 Cell
Lowbr Finish
1-Semi-SpecularMaze
llow IridescenU Standard
MI-Spewlar/Mirrored
(Low Irideseant)
~ ~ TJ
Flange Vohage O1
Config. 120=120V
S=Single 277=277V
(cndividuau
E=End of 347=3B7V
Row
i A=In Row
Finish
N=Natural
W-White
-~
Ballast Type rn p ns
LE3= Energy ISee Oonons
Saving and
Accessories
Ballast Pagei
LEOCB=Energy
Saving
Ballast
R$ Lamp
Onlyl
EB _ Generic
j Electronic
L Ballast
No. of
Ballasts
~lor2
Lamp
Size
2=T72
8=TB
IFa specfic
electronic halos[
ap«ily Arend and
uubv numearl
PRODUCT INFORMATION
Gtaloq lamp Cea Nominal Shipping
Number Type fills Gtdigurbtion Sbe Wt.
2P3G-2UBTSS331 ~ 2FU32 9 3 x 3 2' x 2' 21 Ibs.19.5kg1
2P3G•2325261 ~ 2F32 12 2 x 6 2' z B' B2 lbs.118.9kg)
2P3G332S361 Ita 3F32 18 3 x 8 2' x B' B2 Iba.118.9kg)
P3G2046-232S281 ~ 2F32 12 2 x B 20'x48' 41 lbs. (18.5kg1
P3G2018.332S381 ~ 3F32 18 3 x B 20'x48' Bl Ibs.118.5kg1
~u
NOTES: to EO Orld CIIP V reoonanwdW tkr W MI6' ea61n0 yaoana m IetprM and Olaaa YNd bd krun nol avaWAN in elde fmrea A M1edueta Wo avWeAN In
eon•US voxabaa and haptwrsaa for kdarnatltuW marbe< w Fer oanWaa OroOtat day nNwo tM Ruaeaeetb SOerJbulbn AYNv. ~ Spadbeetlar ! Nmenalona
au4lact b eAatpa aMhout nouoa. A Catnrlt Your Coovar UpMtq bprertwatM ra ayabaebhy and ordwkq kdermador-
Equipped with energy
saving ballasts/complies
with federal energy
efficiency standards
Computer designed,
precision cell louver
technology
Balanced low brightness
illumination reduces glare,
increased VCP's
Cam action latches/
T hinges
Four auxiliary fixture end
suspension points
provided
Interlocking tabs and
screws secure end plates
End plates secured
by screws
Luminaire Efficacy Rating
LER=FP-68
Catalog Number.
2P3G-332S36
• U.L Listed, CSA Certified
and IBEW Labeled
COOPER LIGHTING
11IIETALUX®
•_~
rf~
SASERIES
4' or 8' Surface
2, 3 ar 4 lamp
SURFACE MODULAR WRAP
Equipped with energy
saving ballasUcomplies
with federal energy
efficiency standards
Architectural preferred
design
Full seam welded corners
Low profile flush optical
design
Full perimeter luminous
sides
• Low brightness/micro base
prisms/good lamp image
obscuration (acrylic lens)
• Low brightness/square
base male conical
prisms/precision light
control (injection molded
acrylic lens)
Injection molded end
caps/sonically welded
Mechanical attachment of
lens assembly
Surface or stem mounting
single or continuous
fOW Itl to
Also available in tandem 8'
lengths ~
Luminaire Efficacy Rating
I.ER=FW-75
Catalog Number:
SA-232A
• U.L Listed, CSA Certified
and IBEW Labeled
DESCRIPTION
The SA Series combines
arcltitecturallyprefeaed design
features such as low profile
housings and refractor optics into
a contemporarily styled modular
series. This energy efficient
luminaire is available with an
extruded acrylic refractor basket.
The refractor has been designed
to conceal lamp image and
effectively control brightness.
Product design and styling result
in a luminaire for either surface or
pendant mounting. Lighting
aesthetics and performance
required for applications such as
commercial environments,
classrooms, corridors, hospitals
and general office lighting makes
the SA Series the ideal luminaire
choice.
ORDERING INFORMA710N
DIMENSIONS 1 ~/ U ~ \ ~1
e
( A 1
NOMINAL LENGTH A g
•' 2 Lemp (AI 10.15/16' 3.15!16'
(27Bmm1 IS/mm1
t' 2 Lamp (IMA) 10.15/16' t-3l8'
1278mm1 (111mm1
i' 3/! lamp iAl 15-15/16' 3-15/16'
(405mm1 (8/mm)
t' 3/! Lamp (IMAI 15-15/16' !-3B'
(t05mm1 I81mm)
SAMPLE NUMBER: SA•232A•t20V•E881•U
Tandem Wide Body Number of Lamps Voltage 1B/
8T 8' length A 2 lamps 2, 3 or 4 Iambs 120=120V
Housing INOt Included! 277=277V
Only Uses t' 3a7=3<7V
s ~ Wattage Ilengthl
l0=40W (d8'1
SA=Series 32=32W T8 (38')
Lens
A=Acrylic Refractor Lens
IMA=Injection Molded
Acrylic Lens
~~- ~~i
Ballast Type ~ Optiot ns
1E3= Energy Saving 8allast~ t5ee Options and
LEOCB=Energy Saving Ballast Accessories Pagel
(T-8 Lamp Onlyl
EB Generic Electronic
Ballast
L (T$ Lamp Onlyl
No. of Ballarts
1 or 2
Lamp Size
2.T12
8=T8
IFOr specific elMronic ballast zpecity
Grand and wtabg number)
PRODUCT INFORMATION
GLlog Lamp Nominal Ship{wng
Number Typs Size WL
SA-232A to 2F32 - ~ - P -- ! 151bs. (6.Bkg1 -- -
SA-332A m 3F32 t' 21 lbs. (9.5kg)
SA-l3IA m 4F32 t' 221bs.19.9kg1
BTSA-232A m 4F32 8' 31 Ibs.113.9kg1
SA-2321MA m 4F32 4' /61bs.17.2kg 1
SA-3321MA m 3F32 a' 22 lbs. (9.9kg!
SA-1321MA m lF32 4' 221bs.19.9kg1
BTSA-2321MA to 4F32 8' 321bs. (14.l9kg)
NOTES: t~fer aerRYarers raw mouno,p 7A' KO'a hnnbnaa In ana W flatva, aparily EKG. ~ a?ainl auapanaion npufrW for ] aM a Yro ftrhrea 2•PtoMt a a-pout
wapnrbn for S lanq 6abaaa ItaWtaa auMrd KO'al. ~hr Oonlplara podua eau. ra<erara tdta Flwraaoara Spadflptlon bk~. pBpaaMtariara <• dlmarwbna
COOPER LIGHTING 6aow a~tor Pro°`uar°atr"4Walnn°".u5wpa°asan°b'°"'""a't°`""a"'a"°"r"'ati"`'AR""r,°'''e7""'p°"h'.mC°""'kvaor
.•.a.e~q. «.e o.aa~v Inrom.atien.
~ ~,\
r Direct/ Indirect ~''v p ~ / ~v l J
1 e ~ Parabolic Louver // j ~~j r~ . _ ~~ti~~n~
~. ~ . , t ~a:~~
_s~
Project:
Type:_
Fixture Lamp Shielding Mounting Linear Finish Voltage Options
Series Type Footage
Series Lamp Type Shielding Mounting Linear Finish Volta e
g 0 tions
p
Footage
ADI ~_
`J " ~ P SpecularMINICAV' C Cable Indicate Wti White 120 Ballast Options
Artec® 1 T8 F032T8
' nominal length EM Emergency Ballast (consult factory)
Direct/ .~
~ ~
' T Matte Silver MINICAV S Stem rounded to the B K Black 277 DM Dimming Ballast (consult factory)
Indirect 2T8 F032T8
v next highest
W White MINICAV•
3T8 F032T8 ~ =LJ' foot, using SV Silver 347 Wiring Options
S Specular Aluminum three digits, I.e. FS Single Fusing
012,128, etc. SP Specify TM Tandem Wiring
B40 F408X/RS
~_~ M Matte Aluminwn Factory will Color
i
C
~ (Multiple lamp Units only)
supply layout acn~ r
o
rea)
i v eQu
B50 F506X/RS R White Radial PApavEX" drawings. Suspension Options
D Acrylic OiHuser
E0 as° Earthquake Swivel (stems only)
Union Made
Affiliated with
IBEW Local 363
UL C U~
LISTED LISTED
SELUX Corp. ®1998
• PO Box 1060, 3 Lumen Lane
Highland, NY 12528-1060
TEL• (914) 691-7723
FAX: (914) 691.6749
Entail: seluxus~selux.com
Web Page: www.selux.txxn
ADI-0198-01
1. Construction - Two piece
6063-T5, extruded aluminum
profiles up to 16 feet long with
integral connectioN suspension/
socket bracket. Continuous runs
are joined with four steel bars to
assure a uniform appearance.
Approximate weight of assem-
bled fixture = 4 IbsJ tt.
2. Lamps - F032T8, F408X/RS,
or FSOBX/RS BiaxTM' fluorescent
lamps (by others). Other lamp
lengths and wattages available;
consun factory.
3. Parabolic Reflector - 0.025'
thick, dear specular aluminum.
• 81Ax"' 's a aeaamark d GE IAnarg
4. Ballast -Electronic ESB, high
power factor, class "P', type 'A'
sound rating. Specify 120v,
277v, or 347v. Ballast is factory
pre-wired with leads to one end
of fixture. Consult factory for
ballast options.
5. Shielding -Specify MINICAV®
parabolic louver in specular,
matte silver or white; parabolic
aluminum louver in specular or
matte finish; white radial PAR-
AVEX° louver; or acrylic diffuser.
6. Suspensions - (Not shown)
Choose from double aircraft
cable with straight 18-3 SVT cord
or single 5/8' O.D. stem. Cable
suspension is delivered with a
spring loaded, quids release grip-
per for easy vertical adjustment.
Suspensions are 2 n. from ceiling
to top of luminaire and are field
callable. Other lengths available
(consun factory). When using
dimming ballasts, stems must be
used at feed locations. Outlet
boxes by others.
h a cnrrbruirg effort b ofkr the hest podrxt
paasbb, •e reserve ttb ri¢d b atarga wits
oul ro6ca, speaTicatiora a mabriels tat if our
apiibn wi na arts rb luwtion d fb Product.
Jun-28-02 10:30; rage
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laauary 11, 2002
WORK ORDER €#6
LIBRARY LIGHTING IMPAOVENIIrNTS
C~EIYERAL/BACKGROII~Yll
This Work Order, when executed, shall.be iacvrponttd in and become.an intagraI pact of the
Agreement for Professional Services between the Village of North Palm.Bcach, Florida
(VILLAGE) and Post, Backley, Schuh & Jernigan, lac. (CONSULTANT} dated August 23,
2001, hercafta referred to as AGRbEMP'VT.
The VII,LAGE has s Iiglctiag study that was prepared by a previous cottsuitant and wishes to
have the study reviewed and cotnmeats prepared about the aAatysis and results contained in the
study, Subsequently, the VILLAGE wishes to proceed wild the lighting design and plan
preparation for implementing itrcproverrtettts to the library lighting.
The fo119wisig ScBpg of Services has been preparFd by ehe CO?~TSULTAI~T to address the desires
of the VILLAGE.
SCOPir OF SERVICF~S
TASK 1- LIGHTING STLDY REVIEW
CONSULTANT will visit the library and take tneasureruents of.the existing illumination levels
for comparison to the infa:zuatiot: contained in the existing lighting study.
CONSULTANT will review and common on the cxiating lighting study, dated Nwembgr ~,
2000. as prepared by Gee & Jenson for tha VILLAGE. A letter zepozt will br prepared by tha
CONSULTANT to summarize the results of the review and to provide additional recommended
alternatives. Cost estimates will be reviewed andJor prepared for the alternativcz.
COIr'SULTANT will attend two meetings to present the results 4f the revievr and to answer
questions about the project. C}ne tnccting wiU be the Library Board and oac meeting will be a
VILLAGE Council Workshop.
TASK 1-CONTRACT DOCUMENTS PRLPAItATiON
Hszsed upon the results of the lighting study review prepared by CONSULTANT, the VILLAGE
will select the desired altcmative for lighting improvements.
J
Jun-2a-ae ~.,.~..
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CONSULTANT shall then prepare the lighting and electrical design for.. the sciected alternative.
~, This includes constructionplsa: and spocifcatioas suitable foTpamitting. cotnpedtive bidding
and conatrucdom by the VILLAGE. Coristructian plans (bard copy of the existing building will
be provided to the CONSULTANT for use as base drawing iafcnntatioa.: An update construction
cost estimata wilt be prepared.
CONSULTANT' ws`tl submit the cwaplcced plans to the VILLAGE staff fot revi~v and
comment. The CONSULTANT will attend one Library Boazd totaling to prrser~t the plans and
aruwar questions.
Construction plans will be prepared in AutoCADD Version 14 fottnat. Standard VILLAGE
bidding docu:aeats will be provided to CONSULTANT for use ort tha pcojcct. They wiU be in
Word or WordPerfect format and will be modified by CONSULTANT for this projact_
TASK 3 -BIDDING
CONSULTANT wiA assist VILLAGE in obtaining competitive bids by preparing addendums,
responding to technical questions, rcviewin$ bids and providing a secommeadation of award.
~~~
LABOR COST
Task 1 -LIGHTING STUDY I2.fiVLEw S 4,400.00
Task Z - CGNTRACT DOCUMENT PR.IrPARATI(7N ~ 7,950.OQ
X0.04
Task 3 - BIDD~tG
Total Labor Co9t 513,300.00
E.X-PENSE COST
Internal direct expenses billed in accordance with the AGREEMENT 5°~ S~~
R,eimbunable expcnsrs billed in accordance Frith ilze AGR~:T:IKENT
Total Cost (Labor & Exp. 5l3T965.00
Jun-28-02 10:31; ma'y` "'
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:
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Tho duration of the work tasks are summuized betaw
tD.~YS_
?'ASK~AUTHORIZA'Y`ION
TASK 1-LIGHTING STUDY REVIEW
TASK 2 - CONTRACT DQCL'~NlENTS PREPARATION
TASK 3 - BIDDING
30 Days
30 Days
34 Days
~ZQ J't~L
Data
~~9--A-z
_______
raa~s
~t.~~. ~~~ ~~~~~~~ Smith Engineering
~~.
~-5 ~- Consultants, Inc.
•
June 19, 2002
Mr. A. L. Harvey, Jr., P.E.
PBS & J
3230 Commerce Place, Suite A
West Palm Beach, FL 33407
Re: Village of North Palm Beach Library
Second Floor Lighting Modifications
Dear Skip:
Smith Engineering Consultants, Inc. (SEC) was requested to review the lighting study
prepared by Gee & Jenson dated November 7, 2000, and to offer comments on their work
as well as to provide additional recommended lighting alternatives along with their
associated costs. Overall the Gee & Jenson report is very well done, however, in our
opinion their estimated costs for the work are too high. Also, their costs do not include
replacement of the existing drop ceiling (as they recommend) or repairs to the high
ceiling in the main circulation area.
During our site investigation, we obtained similar existing illumination levels throughout
the various spaces. In the main circulation area we measured from 55 footcandles in the
open spaces to 5 footcandles between the bookshelves toward the rear of the space. The
average illumination between the bookshelves was approximately 25 footcandles. The
calculated average illumination in this area with the existing fixtures is 55 footcandles.
Industry standards suggest illumination levels between 50 and 75 footcandles for this
area. Therefore, through proper maintenance of the existing fixtures, including replacing
burned out lamps and keeping the fixture lenses clean, illumination levels in the main
circulation area should be adequate. However, the perception of illumination levels is
very subjective so that if it is desired to brighten this area by approximately 50 percent,
then the selection of a 75 footcandle design criteria is appropriate.
The illumination levels measured outside the perimeter of the main circulation area are
far below the industry standard. In these areas, as well as the office spaces, we agree
with the installation of .parabolic lens, fluorescent fixtures as recommended in the
previous report for an illumination level of 75 footcandles. However, it is our opinion
that the existing drop ceiling system can remain following the installation of the new
recessed fixtures. The ceiling appears to be in good condition, and the tiles removed for
the installation of the new fixtures can be used to fill in the spaces where the existing
recessed fixtures are removed.
•
5114 Okeechobee Blvd., Suite 104
West Palm Beach, FL 33417
(561) 61 6-391 1 Fax (561) 61 6-3912
FY
u ~~'.
~~ r ..
For the main circulation area, we propose to have installed prismatic lens, fluorescent
fixtures as the least cost alternative. These are less expensive than parabolic lens fixtures,
and provide more even light distribution where glare is not a concern. As a second
alternative, the installation of pendant mounted, direct/indirect, linear fluorescent fixtures
would present a more modern appearance to the space. However, we recommend six (6)
rows of fixtures instead of five (5) to provide approximately 75 footcandles of
illumination throughout this area.
We also explored a third option that was the installation of low bay, high intensity
discharge (H.I.D.), metal halide fixtures. It initially appeared that with an 18 foot ceiling
the use of these type of fixtures might be more practical. However, upon further review,
the initial installation cost would be higher. than for the fluorescent lighting, would
consume approximately twice the energy (and therefore not meet the requirements of the
Florida Energy Code), and would present an undesirable, industrial appearance to the
space.
In summary, Lighting Plan No. l is to keep the existing ,main circulation fixtures but to
• replace the lenses, lamps, and ballasts for an estimated project cost of $45,000. Lighting
Plan No.2 replaces the existing main circulation fixtures with new prismatic lens,
fluorescent fixtures (Type `B') at an estimated project cost of $60,000. Lighting Plan
No.3 replaces the existing main circulation fixtures with new direct/indirect, decorative,
fluorescent fixtures (Type `C') at an estimated project cost of $75,000. Please note that
the estimated costs for all of the lighting plans include the new Type `A' fixtures around
the perimeter and all ceiling repairs.
M. Smith, P.E.
Enclosures
Thank you for allowing Smith Engineering Consultants to be of service to you in this
matter. If you have any questions, or if I may be of further assistance, please call me at
your convenience at 616-3911.
Sincerely,
•
President
-F~--
9CIIIE 1/id'•1'-0'
,.,
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~+ ~~ ~; ~„~ ~ NORTH PALM BEACH LIBRARY
~. ~. ~ ` °~ ^° SECOND FLOOR ~
~. a..~...... s.. ,a ~ ~ t aF t
"'~""~"' LIGHTING PLAN N0. 1
Sys ~ ~~
~a
9G1tE• 1/1d'~1'-0'
~ ~~ ,~: y„~ NORTH PALM BEACH LI6RARY
~ °~ ~° SECOND FLOOR ~`
eau a..dw.. ~ mill. ~a omaD: uB ~ ~ ~
(an) nwn~ ~ (xq ~~aao~: ~0° ~ a~~
""""~'"~"' LIGHTING PLAN N0. 2
,~C.dj
i
~. ~
1 -
r1 a' •.r•~~-~~ ~Y
` t'~`- C (TYPICAL ^F 66)
~. i _
1-
S--l-
t 1
~~ T'
t^ ~-t-f ~
tT~' ~
t
1-1- t-?-4 1- 1 .
_ _
~-r
t,
~ ~ ~„~ NORTH PALM BEACH LIBRARY ~
,~~, ~ ,~ SECOND FLOOR , ~ ,
a~u a..e~ ra, sr. ~a a~O~ Y6
-~ ^~ °-~ A ~~~ ~. ~ ~~ LIGHTING PLAN N0. 3
(aa~) atsan~ r (xq awnt
DIMENSIONS
O O O
B
I A (
NOMINAL SIZE A g
2' x 2' 23 3/4' (603mm) 61/2' (166mm)
2' x 4' 23 3/4' (603mm) 5 1!!' (140mm)
20'x48' 19 3/4' (502mm1 5 1R' (140mm)
`~~~~ '~'
DESCRIPTION
The Paralux III Series features
recessed aesthetics and the latest in
energy efficient technology. The
luminaire incorporates a 3"
precision cell full aperture louver
into anominal 5-112" deep para-
contouredfixture housing. This
combination creates a total high
performance parabolic optical
assembly for optimum performance.
The Series is compatible with
todays popular ceiling grid systems
and is available with a number of
options and accessories for
application versatility. The Paralux III
Series is an excellent choice for
commercial office spaces, schools,
hospitals or retail merchandising
areas.
METALUX®
~r
2P3GSERIES
9,12 or 18 Cell
2' x 2', 2' x 4',
20" x 48" Parabolic
2 or 3 Lamp
Parabolic Louver
PARALUX III RECESSED
STATIC TROFFER
ORDERING INFORMATION
SAMPLE NUMBER: 2P3G-2U6T8S331•t20V-E6a1-U
HR Hea[ Removal ~
D Heat Removal
Control Damper
want
2'=2' width
Blank=1' width
or 20' width
Paralux Lower
Louver Depth
Trim Type
G=GridlLay-in -Standard
F=Flange Trim
2048
zo• wdm x 48• Length
PRODUCTINFORMA
Number of
Lemps-
2 or 3 lamps
(Not inGuded)
Wattage (Length)
U6=40W (2d')
U6T8=31W (24'I
so=IOw 118.1
i 32=32W TB (18'1
Louver Glor
S=Silver
G=Gold
GII Configuration
33=3 Rows of 3, 9 Cell
26=2 Rows of 6, 12 Cell
36=3 Rows of 6, 16 Call
lower Knish
1=,Semi-Specu IarMaze
(Low Iridescent) Standard
MI=Speeular/Mirrored
(Low Iridescent)
Flange Vohage m
Config. 120=120V
S=Single 277=277V
(individual) 347=347 V
E=End of
Row
R=tn Row
Finish
N=Natural
W=White
Ballast Type pl Optl ions
LE3= Energy (See Options
Saving '~
Accessories
Ballast page)
LEOCB=Energy
Saving
Ballast
(T~ Lamp
Only)
EB Generic
Electronic
t Ballast
No. of
Ballasts
1or2
lamp
Sizs
2=T12
s=Te
(Fa rpacifie
elecvonie ballast
specify bond and
ratalop number)
Catalog Lamp GII Nominal Shipping
Number Typo Cells Gnfiguration Siu WL
2P3G-2U6TBS331 w 2FU32 9 3 x 3 2' x 2' 21 Ibs.19.5kg)
2P3G-232S261 to 2F32 12 2 x 8 2' z 4' 421bs.118.9kg)
2P3G.732S361 m 3F32 18 3 x 8 Z' z 4' 42 Iba. (189kg)
P3G20/8-232S281 m 2F32 12 2 x 8 20•x48' 41 Iba.118.5kg)
P3G2048-3325361 ro 3F32 18 3 x 8 20•x48• 41 Ibs.118.5kg)
NOTES: ttl EO Gdd Clip b reoonunandad /a as gnfi' aNNq ~vst~ma RI IntsprN end p4b Arid kx1 Nature oat wal4bN In atatfe 6xturaa m PmAleb abo milabN In
nort-l1S voftapaa and frapuerlelu for Imarnatlonal markau. wFar wmgata ptoduet data, nfantwa lice FluottNtaanl SpeaMkatlott binder. ~ SpaeMlaayana fd ~n»tulona
tub)aet to eMnpa without notla. ~ Comux Your Cooper U7hunp RapreasntatM for awaaWllty and ordarlnp Infpmatloa
Equipped with energy
saving ballastskomplies
with federal energy
efficiency standards
Computer designed,
precision cell louver
technology
Balanced low brightness
illumination reduces glare,
increased VCP's
Cam action latches/
T hinges
Four auxiliary fixture end
suspension points
provided
Interlocking tabs and
screws secure end plates
End plates secured
by screws
Luminaire Efficacy Rating
LER=FP~8
Catalog Number.
2P3G-332S36
• U.L Listed, CSA Certified
and IBEW Labeled
COOPER LIGHTING
METALl1X®
~'t~
SASERIES
4' or 8' Surface
2,3 or4Lamp
SURFACE MODULAR WRAP
Equipped with energy
saving ballastlcomplies
with federal energy
efficiency standards
Architectural preferred
design
Full seam welded corners
~ Low profile flush optical
' design
• Full perimeter luminous
sides
• Low brightness/micro base
prisms/good lamp image
obscuration (acrylic lens)
• Low brightness/square
base male conical
prisms/precision light
control (injection molded
acrylic lens)
• Injection molded end
- caps/sonically welded
= Mechanical attachment of
lens assembly
Surface or stem mounting
single or continuous
rOW Iota
• Also available in tandem 8'
- lengths ty
• Luminaire Efficacy Rating
LER=i1N-75
Catalog Number.
SA-232A
L. Listed, CSA Certified
nd IBEW Labeled
COOPER LIGHTING
DESCRIPTION DIMENSIONS
The SA Series combines
architecturally preferred design
_
B
features such as low profile ( '
housings and refractor optics into 1 -+
a contemporarily styled modular l A
series. This energy efficient
luminaire is available with an
extruded acrylic refractor basket. NOMINAL LENGTH A B
The refractor has been designed 4' 2 Lamp IA) to-15(18' 3-15116•
to conceal lamp image and (276mm1 (8dmm1
effeCtlVely COntCOI bflghtneSS. d' 2 Lamp pMA) 70-15/16' 4-3/8'
Product design and styling result (278mm)
' (711mm1
'
in a luminaire for either surface or 4' 3/d lamp (AI 15-15/16 3-15116
pendant mounting. Lighting (dosmm)
' (admen)
'
aesthetics and rformance
~ d' 314 Lamp {IMA) 15-15/16 4.3/8
8d
required for applications such as (405mm) (
mm)
commercial environments,
classrooms, corridors, hospitals
and general office lighting makes
the SA Series the ideal luminaire
choice.
ORDERING INFORMATION
SAMPL£ NUMBER: SA-232A-720V-£681-U
_~J ~
Tandem Wide Body Number of Lamps Vohage m Ballast Type nl Optio
6T=8' Length A=2 Lamps 2.3 or 4 lamps 720=120V LE3= Energy Saving Ballasts (See Options and
~SSOfI~ Page)
Housing (Not Included) 277=277V lFOCB=Energy Saving Ballast
Only Uses 4' 347=347V (T-8 lamp Onlyl
Ooor Frame
~
Wattage (Length) EB Generic Electronic
Sections
40=40W (48'1 Ballast
~
SA=Series 32=32W T8 (dti') ST-8 Lamp Onlyl
No. of Ballasts
7 or 2
Lens tamp Size
A=Acrylic Refractor Lens 2=T12
IMA=Injection Molded ffi=Tffi
Acrylic lens (For spedfic ekaronic aa11aR spedtY
brand and wtslog numAer)
PRODUCT INFORMATION '
Catalog Lamp Nominal Shipping
Number Type , _ Sizs Wt. _
SA-232A ~ 2F32 4' 151bs, l6.ekg1
SA-332A to 3F32 4' 21 lbs. {9.Skg)
SA-d3zA m 4F32 4' 221bs. (9.9kg)
HTSA-232A m dF32 6' 31 Ibs.113.9kg)
SA-2321MA °J 4F32 4' 161bs.17.2kg)
SA-332IMA ~ 3F32 4' 22 tbs. (9.9kg1
SA-4321MA ~ 4F32 4' 221bs. (9.9kg)
STSA-2321MA ~ 4F32 8' 32 Ibs.174.49kg)
NOTES: lufor oontinuara row rnourKing 7/B' KO'e tuml:had In and G 6ature, specify EKO. ~ 1?dM wapaneion reVUMed for 1 and 4 MmP fielutaa. 2-Poln1 or 4yWnt
wapemfon far 21emp rudvrp hrtll'u!p elenderd KO's). W For eornpleb product data, relennd tM FluoraetaMt Spadtleatlon bYWer. pSpadRutione 6 dlmaruloro
wblea to ohatgs without tgtiea. w ProducU eW available In non-US vohagas end IregwnrJes 1a imernetionel marker, W (R eveNafAe M 21smp tu+N• m Corqult ytwr
Coawr t;pnerq tlepresentatiye t« avaitebiGry aM atlarlnp inltwmation.
~ Direct/ Indirect "~`'y ~ ~ o
r e c Parabolic Louver / ~~i ,~j ~~ ~ lJ
a r
~ ? ~
{, F ,tia~° . t ~~.
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,4 ~~~
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s a
r .~E~ 3., ~w:i, -e k iyt!ar rti '~,~ ~, '~
Project:
Type:_
ADI - -
Fixture Lamp
Series Type
Shielding Mounting Linear Finish Voltage Options
Footage
Series Lamp Type Shielding Mounting oot
g Finish Voltage Options
. F
a
e
ADI ,, _.
`J '
~ P SpecularMINICAV°
~ C Cable Indicate WH White 120 Ballast Options
Artec® 1T8 F032T8
-
' nominal length EM Emergency Ballast (consult factory)
Direct!
~ ~ '~ T Mane Silver MINtCAV S Stem rounded to the BK Black 277 DM Dimming Ballast (consult factory)
Indirect 2T8 F032T8 next hi
hest
W White MINICAW g
3T8 F032T8 ~ ~ toot, using SV Silver 347 Wiring Options
S specular Aluminum three digits, i.e. FS Single Fusing
012,128, etc. SP Specfy TM Tandem Wiring
840 F408X/RS ~
~ M Mane Aluminum Factory will Color (Multiple Lamp Units only)
- supply layout l~ ~^~ ~~~~«al
B50 FSOBX/RS R White Radial PARAVEX° drawings. Suspension Options
D Acrylic Diffuser
EQ 45° Earthquake Swivel (stems only)
`~-~~,. .
,~
Union Made
Affiliated with
IBEW Loca1363
~L c ~L
LISTED LISTED
SELUX Corp. ®1998
~PO Box 1060, 3 Lumen Lane
Highland, NY 12528-1060
TEL: (914) 691-7723
FAX: (914) 691-6749
Entail: seluxus~selux.com
Web Page: www.seiux.com
ADI-0198-01
1. Construction -Two piece
6063-T5, extruded aluminum
profiles up to 16 feet long with
integral connection/ suspension/
socket bracket. Continuous runs
are joined with four steel bars to
assure a uniform appearance.
Approximate weight of assem-
bled fixture = 4 IbsJ ft.
2. Lamps - F032T8, F406X/RS,
or FSOBXlRS Biaxzh1 fluorescent
lamps (by others). Other lamp
lengths and wattages available;
consult factory.
3. Parabolic Reflector - 0.025'
thick, clear specular aluminum.
81AXTM is a trademark d GE Lir~ting
4. Ballast -Electronic ESB, high
power factor, class 'P', type 'A'
sound rating. Specify i20v,
277v, or 347v. Ballast is factory
pre-wired with leads to one end
of fixture. Consult factory for
ballast options.
5. Shielding -Specify MINICAV®
parabolic louver in specular,
matte silver or white; parabolic
aluminum louver in specular or
matte finish; white radial PAR-
AVEX® louver; or acrylic diffuser.
6. Suspensions - (Not shown)
Choose from double aircraft
cable with straight 18-3 SVT cord
or single 5/8' O.D. stem. Cable
suspension is delivered with a
spring loaded, quick release grip-
per for easy vertical adjustment.
Suspensions are 2 ft. from ceiling
to top of luminaire and are field
cuttable. Other lengths available
(consult factory). When using
dimming ballasts, stems must be
used at feed locations. Outtet
boxes by others.
In a canta>wg effort ro oAar the hest product
pass~le, we reserve ere rgld to charge, wlth-
out notice, speafiatias a materials that h ow
opinion wltl not after e>e function of the product.
. •
SEC PROJECT BUDGET ESTIMATE
(Prepared By: Larry M. Smith, P.E. 6/18/02)
Vllage of North Palm Beach Library- Second Floor Lighting Modifications
Item No. Descri tion Unit Material Labor Quanti Total
Li htin Plan No.1 Existin Main Circulation Fixtures
1 Remove Existin Surface Fluorescent Fixtures Ea. 0.00 10.00 20 200.00
2 Remove Existin Recessed Fixtures Ea. 0.00 10.00 120 1,200.00
3 Re lace Lam sin Main Circulation Fixtures Ea. 3.50 4.50 150 1,200.00
4 Re lace Ballasts in Main Circulation Fixtures Ea. 50.00 50.00 50 5,000.00
5 Re lace Pol carbonate Lenses in Main Circulation Fixtures Ea. 100.00 10.00 25 2,750.00
6 Install New Perimeter Recessed Fluorescent Parabolic Fixtures Ea. 150.00 75.00 60 13,500.00
7 Miscellaneous Conduit and Wirin LS 5000.00 5000.00 1 10,000.00
8 Miscellaneous Ceilin Re airs LS 0.00 5000.00 1 5,000.00
Total 38,850.00
10% Cont. 42,735.00
Bud et $45,000
Li htin Plan No.2 T e'B' Main Circulation Fixtures
1 Remove Existin Surface Fluorescent Fixtures Ea. 0.00 10.00 20 200.00
2 Remove Existin Recessed Fixtures Ea. 0.00 10.00 120 1,200.00
3 Remove Existin Main Circulation Fluorescent Fixtures Ea. 0.00 25.00 25 625.00
4 Install New Main Circulation Surface Fluorescent Prismatic Fixtures Ea. 100.00 150.00 48 12,000.00
5 Install New Perimeter Recessed Fluorescent Parabolic Fixtures, Ea. 150.00 75.00 60 13,500:00
6 Miscellaneous Conduit and Wirin LS 7500.00 7500.00 1 15,000.00
7 Miscellaneous Ceilin Re airs LS 2500.00 7500.00 1 10,000.00
Total 52,525.00
10% Cont. 57,777.50
Bud et $60,000
Li htin Plan No.3 T e'C' Main Circulation Fixtures
1 Remove Existin Surface Fluorescent Fixtures Ea. 0.00 10.00 20 200.00
2 Remove Existin Recessed Fixtures Ea. 0.00 10.00 120 1,200.00
3 Remove Existin Main Circulation Fluorescent Fixtures Ea. 0.00 25.00 25 625.00
4 Install New Main Circulation Pendant Fluorescent DirecUlndirect Fixtures Ea. 250.00 150.00 66 26,400.00
5 Install New Perimeter Recessed Fluorescent Parabolic Fixtures Ea. 150.00 75.00 60 13,500.00
6 Miscellaneous Conduit and Wirin LS 7500.00 7500.00 1 15,000.00
7 Miscellaneous Ceilin Re airs LS 2500.00 7500.00 1 10,000.00
Total 66,925.00
10% Cont. 73,617.50
Bud et $75,000
•
VILLAGE OF NORTH PALM BEACH
REQUEST FOR COUNCIL ACTION
w SUBJECT: LIBRARY LIGHTING
DESIGN SERVICES
Date: APRIL 11, 2002
WORKSHOP
Attachments: Department: Village Manager
Ordinance Subject: Library Lighting
Resolution '
Staff Report
Advisory Board Report
Finance Report Prepared by: DENNIS KELLY
Draft Agreement
Type Action Requested: Approved by:
Ordinance
X Resolution
Formal Vote
Other Village Manager;
Orientation of Issue: At Workshop meeting of January 24, 2002, Council directed Staff to prepare
an RFP solicitation for professional services. The advertisement was prepared and then published
on March 8, 2002.
One firm responded with a qualification package on March 27, 2002. The firm is Taskin and
Associates, Inc. and is located in Miami. The firm appears to be technically qualified, however,
they have limited experience with libraries and very few projects listed in Palm Beach County. Staff
is not familiar with the firm or their reputation.
The objective of the project is to complete all design, bidding and contract award work in order to
start construction during an extended Library shutdown in August.
Programmatic or Policy Impact: The project is budgeted this year at $110,000. The Village was
not required to seek the RFP since the project is below the threshold established by the State that
requires public advertisement and negotiation. Options at this point are:
1. Have the Village Engineer provide the services in accordance w, ith the work order previously
submitted.
2. Begin negotiations with Taskin and Associates, Inc.
3. Re-advertise for consultants in an effort to secure more responses.
Fiscal Impact:
Issue Budgeted: yes
Funds Available: yes
Budget Transfer: na
Budget Appropriation: na
Recommendation: Staff recommends using the services of the Village Engineer. The small size
of the project may be difficult to attract interested firms, and most likely is the reason only one firm
submitted.
:]
Council Action
Workshop: Date:
( )Forward to Regular Agenda
( )Continue to Workshop
( )Other
Regular:
( )Approved as recommended
( )Approved with changes
( )Disapproved
( )Other
.,
„/~ VILLAGE OF NORTH PALM BEACH
REQUEST FOR COUNCIL ACTION
:]
SUBJECT: LIBRARY LIGHTING
DESIGN FEES
Date: JANUARY 10, 2002
WORKSHOP
Attachments: Department: Public Services
Ordinance Subject: Library Lightin
Resolution /~
Staff Report /~ ~,`, j
Advisory Board Report
Finance Report Prepared by: Thomas ogarth, P.E.
Draft Agreement
Type Action Requested: Approved by:
Ordinance
X Resolution
Formal Vote
Other Village Manager:
Orientation of Issue: Staff seeks Council direction to solicit professional services to design
the interior Library Lighting renovation. The objective of the project is to complete all design,
bidding and contract award work in order to start construction during an extended Library
shutdown in August.
Programmatic or Policy Impact: The project is budgeted this year at $110,000. At that price
• range, the Village has the option of seeking outside design proposals pursuant to the Village
Purchasing Regulations or contracting with the Village Engineer. The project is below the
threshold established by the State that requires public advertisement and negotiation.
Fiscal Impact:
•
Issue Budgeted: yes
Funds Available: yes
Budget Transfer: na
Budget Appropriation: na
Recommendation: Staff recommends soliciting a proposal from the Village Engineer. The cost
of the design work should not justify the added cost and staff time to solicit outside services.
Council Action
Workshop: Date:
( )Forward to Regular Agenda
( )Continue to Workshop
( )Other
Regular:
( )Approved as recommended
( )Approved with changes
( )Disapproved
( )Other