Res 2023-109 Participation Agreement with Palm Beach County for Publication of Legal NoticesR202312.69sepuwAGREEMENTBETWEENPALMBEACHCOUNTYANDCIVfCPLUS,LLC,FORCOUNTYDESIGNATEDPUBLICLYACCESSIBLEWEBSITEFORPUBLICATIONOFLEGALNOTICESThisAgreement("Agreement")ismadeandenteredbyandbetweenPalmBeachCounty,apoliticalsubdivisionoftheStateofFloridabyandthroughitsBoardofCountyCommissioners("County"),andCivicPIus,LLC,aKansaslimitedliabilitycompany("Contractor")(eacha"Party"andcollectivelyreferredtoasthe"Parties").RECITALSA.Duringthe2022legislativesession,theFloridaLegislatureenactedHouseBill7049,whichcreatedSection50.0311,FloridaStatutes.B.EffectiveJanuary1,2023,Section50.0311,FloridaStatutes,authorizesalocalgovernmentalagencytopublishlegalnoticesunderspecifiedconditionsonapubliclyaccessiblewebsite,ownedordesignatedbytheapplicablecounty,insteadofinaprintnewspaper.C.PursuanttoSection50.0311,FloridaStatutes,CountyhasdesignatedCivicPIus,LLC,asCounty’spubliclyaccessiblewebsite("Website")forpublicationofnoticesandadvertisements("Publications"),subjecttothetermsandconditionssetforthherein.Now,therefore,forgoodandvaluableconsideration,thereceiptandsufficiencyofwhichareherebyacknowledged,thePartiesagreeasfollows:ARTICLE1.DEFINITIONS1.1.ApplicableLawmeansallapplicablelaws,codes,advisorycirculars,rules,regulations,orordinancesofanyfederal,state,county,municipal,orothergovernmentalentity,asmaybeamended.1.2.BoardmeanstheBoardofCountyCommissionersofPalmBeachCounty,Florida.1.3.CodemeansthePalmBeachCountyCodeofOrdinances.1.4.ContractAdministratormeanstheDirectorofRecords,Tax,&Treasury,theAssistantDirectorofRecords,Tax,&Treasury,orsuchotherpersondesignatedbytheDirectorofRecords,Tax,&Treasuryinwriting.1.5.GovernmentalAgency(ies)hasthemeaningascribedinSection50.0311,FloridaStatutes.1.6.NoticesmeansthepublicationoftextorotherinformationpursuanttoanOrderissuedbyaGovernmentalAgencyunderthisAgreement.1.7.PurchasingDirectormeansCounty’sDirectorofPurchasing.1.8.ServicesmeansallworkrequiredofCivicPIus,LLC,underthisAgreement,includingwithoutlimitationalldeliverables,consulting,training,projectmanagement,otherservicesCivicPIusPubliclyAccessibleWebsiteAgreementPage1of41
specifiedintheScopeofServicesattachedasExhibitA,andanyServicesprocuredunderthisAgreementpursuanttoanOrder.1.9.SubcontractormeansanentityorindividualprovidingServicestoCountythroughCivicPIus,LLC.Theterm"Subcontractor"includesallsubconsultants.ARTICLE2.EXHIBITSExhibitAScopeofServicesExhibitBRatesExhibitCMinimumInsuranceCoveragesExhibitDOrderFormExhibitEFormParticipationAgreementExhibitFETSSecurityRequirementsExhibitGFormProofofPublicationARTICLES.SCOPEOFSERVICES,TRAINING,ANDMETHODOFORDERING3.1.ServicesDescription.CivicPIus,LLC,willprovideapubliclyaccessiblewebsite("Website")thatcomplieswiththerequirementsofExhibitAandsuchadditionalServicesasPalmBeachCountymayorderthroughanappropriateOrder(asdefinedherein).TheWebsitewillprovideon-demandaccesstoanunlimitednumberofusers,andconcurrentusers,supportanunlimitednumberofsubmittedNotices,andoffer24/7access.CivicPIus,LLC,shallprovideallnecessarysoftware,licensing,maintenance,andtrainingrequiredtodeliveraccesstotheWebsiteforeachGovernmentalAgencythatissuesanOrder,andtoprovidepublicaccesstoallNoticespostedontheWebsite.CivicPIus,LLC,willensurethattheWebsitecomplieswithallapplicableFloridaandfederallaws,includingwithoutlimitation,therelevantprovisionsofChapter50,FloridaStatutes,andtheAmericanswithDisabilitiesAct,42U.S.C.§12101.Notwithstandingtheforegoing,CivicPIus,LLC,shallnotbeliableforanynon-compliantcontentofNotices,providedbyCounty,publishedontheWebsitebyorattherequestofanyGovernmentalAgencies.3.2.MethodofOrderingServices.AGovernmentalAgencymayselectthetype,amount,andtimingofServicespursuanttoanorder("Order")insubstantiallytheformattachedasExhibitDexecutedbyPalmBeachCounty.PriortoacceptinganOrder,CivicPIus,LLC,shallensuretheapplicablePalmBeachCountyhasaParticipationAgreement(sampleformattachedasExhibitE)executedbyCountyandGovernmentalAgency.IfaGovernmentalAgencyhasaParticipationAgreementexecutedbyCounty,CivicPIus,LLC,shallacceptallOrdersissuedbythatGovernmentalAgency.CivicPIus,LLC,shallnotprovideanyServicestoaGovernmentalAgencypursuanttothisAgreementuntilaParticipationAgreementisonfileexecutedbyCountyandthatGovernmentalAgency.ForeachOrderacceptedbyCivicPIus,LLC,pursuanttothisSection3.3,CivicPIus,LLC,shallperformallServicesspecifiedtherein;eachOrderisdeemedtoincludepreliminaryconsiderationsandprerequisites,andalllabor,materials,equipment,andtasksthataresuchaninseparablepartoftheworkdescribedthatexclusionwouldrenderperformancebyCivicPIus,LLC,impractical,illogical,illegal,orunconscionable.CivicPIusPubliclyAccessibleWebsiteAgreementPage2of41
3.3.CivicPIus,LLC,maycontinuallydevelop,alter,deliver,andprovidetotheGovernmentalAgenciesongoinginnovationtotheServices,intheformofnewfeaturesandfunctionalities.CivicPIus,LLC,reservestherighttomodifytheServicesfromtimetotime,providedtheServicescontinuetoprovideatleasttheminimumfunctionalitystatedinExhibitA.AnymodificationsorimprovementstotheServiceswillbeprovidedtotheGovernmentalAgenciesatnoadditionalcharge.ARTICLE4.TERMANDTIMEOFPERFORMANCE4.1.Term.ThisAgreementbeginsonthedateitisfullyexecutedbytheParties("EffectiveDate")andcontinuesforaperiodoftwo(2)years("InitialTerm"),unlessotherwiseterminatedorextendedasprovidedinthisAgreement.TheInitialTerm,ExtensionTerm(s),andanyAdditionalExtensionasdefinedinthisarticlearecollectivelyreferredtoasthe"Term.”4.2.Extensions.CountymayextendthisAgreementforuptothree(3)additionaltwelve(12)monthterms(eachan"ExtensionTerm")onthesamerates,terms,andconditionsstatedinthisAgreementbysendingnoticetoCivicPIus,LLC,atleastthirty(30)dayspriortotheexpirationofthethen-currentterm.ThePurchasingDirectorisauthorizedtoexerciseanyExtensionTerm(s),andnoticeofsametoCivicPIus,LLC,onlybyelectronicmailshallbeeffectiveandsufficient.4.3.AdditionalExtension.Ifunusualorexceptionalcircumstances,asdeterminedinthesolediscretionofthePurchasingDirector,rendertheexerciseofanExtensionTermnotpracticable,orifnoExtensionTermremainsavailableandexpirationofthisAgreementwould,asdeterminedbythePurchasingDirector,resultinagapinServicesdeemednecessarybyCounty,thenthePurchasingDirectormayextendthisAgreementforperiod(s)nottoexceedthree(3)monthsintheaggregate("AdditionalExtension")onthesamerates,terms,andconditionsasexistedattheendofthethen-currentterm.ThePurchasingDirectormayexercisetheAdditionalExtensionbywrittennoticetoCivicPIus,LLC,atleastthirty(30)dayspriortotheendofthethen-currenttermstatingthedurationoftheAdditionalExtension.TheAdditionalExtensionmustbewithintheauthorityofthePurchasingDirectororotherwiseauthorizedbytheBoard.4.4.FiscalYear.ThecontinuationofthisAgreementbeyondtheendofanyCountyfiscalyearissubjecttoboththeappropriationandtheavailabilityoffundspursuanttoChapter129and,ifapplicable.Chapter212,FloridaStatutes.4.5.TimeoftheEssence.TimeisoftheessenceforCivicPIus,LLC,'sperformanceoftheduties,obligations,andresponsibilitiesrequiredbythisAgreement.Notwithstandingtheforegoing,CivicPIus,LLC,shallonlybeliableorresponsiblefordelaysorfailuresofperformancescausedbytheactionorinactionofCivicPIus,LLC.ARTICLES.RATESANDCOMPENSATION5.1.Rates.TheratesfortheServicestobeprovidedtoGovernmentalAgenciespursuanttoexecutedOrdersunderthisAgreementaresetforthinExhibitB(Rates).CivicPIusPubliclyAccessibleWebsiteAgreementPage3of41
5.2.MethodofBillingandPayment.PaymentshallbemadebytheGovernmentalAgencyissuingtheOrder,andonlyforServicesactuallypurchasedpursuanttothatOrder,whichamountshallbeacceptedbyCivicPIus,LLC,asfullcompensationforallsuchServices.5.2.1.UnlessotherwisestatedinExhibitB,CivicPIus,LLC,mustsubmitinvoicesnomoreoftenthanonceannually,nomorethanninety(90)dayspriortoendofthecurrentOrderterm.InvoicesshallidentifytheOrderforwhichServicesarebeinginvoiced,invoicesshallrequirepaymentinforty-five(45)days.5.2.2.CivicPIus,LLC,mustpaySubcontractorsandsupplierswithinfifteen(15)daysafterreceiptofpaymentforsuchsubcontractedworkorsupplies.CivicPIus,LLC,agreesthatifitwithholdsanamountasretainagefromSubcontractorsorsuppliers,itwillreleasesuchretainageandpaysamewithinfifteen(15)daysafterreceiptofpaymentofretainedamounts.FailuretopayaSubcontractororsupplierinaccordancewiththissubsectionshallbeamaterialbreachofthisAgreement,unlessCivicPIus,LLC,demonstratestoContractAdministrator'ssatisfactionthatsuchfailuretopayresultsfromabonafidedisputewiththeSubcontractororsupplierand,further,CivicPIus,LLC,promptlypaystheapplicableamount(s)totheSubcontractororsupplieruponresolutionofthedispute.CivicPIus,LLC,shallincluderequirementssubstantiallysimilartothosesetforthinthissubsectioninitscontractswithSubcontractorsandsuppliers.5.2.3.CivicPIus,LLC,willbesolelyresponsibleforinvoicingeachGovernmentalAgencydirectlyfortheServices.Countywillnothaveanyobligation,financialorotherwise,toeitherpayCivicPIus,LLC,forservicesprovidedtoanyGovernmentalAgencyortoassistCivicPIus,LLC,inobtainingpaymentfromaGovernmentalAgencyprocuringServicesfromCivicPIus,LLC,pursuanttothisAgreement.5.3.ReimbursableExpenses.CivicPIus,LLC,shallnotbereimbursedforanyexpensesitincursunlessexpresslyprovidedforinthisAgreement.5.4.Subcontractors.CivicPIus,LLC,shallinvoiceSubcontractorfeesonlyintheactualamountpaidbyCivicPIus,LLC,,withoutmarkuporotheradjustment.5.5.Overcharges.IfanauditrevealsoverchargesofanynaturebyCivicPIus,LLC,inexcessoffivepercent(5%)ofthetotalamountbilledintheinvoicewheretheoverchargeoccurred,CivicPIus,LLC,mustrefundtheoverbilledamountwithinforty-five(45)daysafterdemand.ARTICLE6.REPRESENTATIONSANDWARRANTIES6.1.RepresentationofAuthority.CivicPIus,LLC,representsandwarrantsthatthisAgreementconstitutesthelegal,valid,binding,andenforceableobligationofCivicPIus,LLC,andthatneithertheexecutionnorperformanceofthisAgreementconstitutesabreachofanyagreementthatCivicPIus,LLC,haswithanythirdpartyorviolatesApplicableLaw.CivicPIus,LLC,furtherrepresentsandwarrantsthatexecutionofthisAgreementiswithinCivicPIus,LLC,'slegalpowers,andeachCivicPIusPubliclyAccessibleWebsiteAgreementPage4of41
individualexecutingthisAgreementonbehalfofCivicPIus,LLC,isdulyauthorizedbyallnecessaryandappropriateactiontodosoonbehalfofCivicPIus,LLC,anddoessowithfulllegalauthority.6.2.SolicitationRepresentations.CivicPIus,LLC,representsandwarrantsthatallstatementsandrepresentationsmadeinCivicPIus,LLC,’sproposal,bid,orothersupportingdocumentssubmittedtoCountyinconnectionwiththesolicitation,negotiation,orawardofthisAgreement,includingduringtheprocurementorevaluationprocess,weretrueandcorrectwhenmadeandaretrueandcorrectasofthedateCivicPIus,LLC,executesthisAgreement,unlessotherwiseexpresslydisclosedinwritingbyCivicPIus,LLC.6.3.ContingencyFee.CivicPIus,LLC,representsthatithasnotpaidoragreedtopayanypersonorentity,otherthanabonafideemployeeworkingsolelyforCivicPIus,LLC,anyfee,commission,percentage,gift,orotherconsiderationcontingentuponorresultingfromtheawardormakingofthisAgreement.6.4.Truth-ln-NegotiationRepresentation.CivicPIus,LLC,'scompensationunderthisAgreementisbaseduponitsrepresentationstoCounty,andCivicPIus,LLC,certifiesthatthewagerates,factualunitcosts,andotherinformationsuppliedtosubstantiateCivicPIus,LLC,'scompensation,includingwithoutlimitationthosemadebyCivicPIus,LLC,duringthenegotiationofthisAgreement,areaccurate,complete,andcurrentasofthedateCivicPIus,LLC,executesthisAgreement.CivicPIus,LLC,'scompensationmaybereducedbyCounty,initssolediscretion,tocorrectanyinaccurate,incomplete,ornoncurrentinformationprovidedtoCountyasthebasisforCivicPIus,LLC,'scompensationinthisAgreement.6.5.PublicEntityCrimeAct.CivicPIus,LLC,representsthatitisfamiliarwiththerequirementsandprohibitionsunderthePublicEntityCrimeAct,Section287.133,FloridaStatutes,andrepresentsthatitsentryintothisAgreementwillnotviolatethatAct.CivicPIus,LLC,furtherrepresentsthattherehasbeennodeterminationthatitcommitteda"publicentitycrime"asdefinedbySection287.133,FloridaStatutes,andthatithasnotbeenformallychargedwithcommittinganactdefinedasa"publicentitycrime"regardlessoftheamountofmoneyinvolvedorwhetherCivicPIus,LLC,hasbeenplacedontheconvictedvendorlist.6-6.DiscriminatoryVendorandScrutinizedCompaniesLists:CountriesofConcern.CivicPIus,LLC,representsthatithasnotbeenplacedonthe"discriminatoryvendorlist"asprovidedinSection287.134,FloridaStatutes,andthatitisnota"scrutinizedcompany"pursuanttoSections215.473or215.4725,FloridaStatutes.CivicPIus,LLC,representsandcertifiesthatitisnot,andforthedurationoftheTermwillnotbe,ineligibletocontractwithCountyonanyofthegroundsstatedinSection287.135,FloridaStatutes.CivicPIus,LLC,representsthatitis,andforthedurationoftheTermwillremain,incompliancewithSection286.101,FloridaStatutes.6.7.ClaimsAgainstContractor.CivicPIus,LLC,representsandwarrantsthatthereisnoactionorproceeding,atlaworinequity,beforeanycourt,mediator,arbitrator,governmentalorotherboardorofficial,pendingor,totheknowledgeofCivicPIus,LLC,threatenedagainstoraffectingCivicPIus,LLC,,theoutcomeofwhichmay(a)affectthevalidityorenforceabilityofthisAgreement,CivicPIusPubliclyAccessibleWebsiteAgreementPage5of41
(b)materiallyandadverselyaffecttheauthorityorabilityofCivicPIus,LLC,toperformitsobligationsunderthisAgreement,or(c)haveamaterialandadverseeffectontheconsolidatedfinancialconditionorresultsofoperationsofCivicPIus,LLC,orontheabilityofCivicPIus,LLC,toconductitsbusinessaspresentlyconductedorasproposedorcontemplatedtobeconducted.6.8.VerificationofEmploymentEligibility.CivicPIus,LLC,representsthatCivicPIus,LLC,andeachSubcontractorhaveregisteredwithandusetheE-VerifysystemmaintainedbytheUnitedStatesDepartmentofHomelandSecuritytoverifytheworkauthorizationstatusofallnewlyhiredemployeesincompliancewiththerequirementsofSection448.095,FloridaStatutes,andthatentryintothisAgreementwillnotviolatethatstatute.IfCivicPIus,LLC,violatesthissection.CountymayimmediatelyterminatethisAgreementforcauseandCivicPIus,LLC,shallbeliableforallcostsincurredbyCountyduetothetermination.6.9.WarrantyofPerformance.CivicPIus,LLC,representsandwarrantsthatitpossessestheknowledge,skill,experience,andfinancialcapabilityrequiredtoperformandprovideallServicesandthateachpersonandentitythatwillprovideServicesisdulyqualifiedtoperformsuchServicesbyallappropriategovernmentalauthorities,whererequired,andissufficientlyexperiencedandskilledinthearea(s)forwhichsuchpersonorentitywillrenderServices.CivicPIus,LLC,representsandwarrantsthattheServicesshallbeperformedinaskillfulandrespectfulmanner,andthatthequalityofailServicesshallequalorexceedprevailingindustrystandardsfortheprovisionofsuchservices.6.10.ProhibitedTelecommunicationsEquipment.CivicPIus,LLC,representsandcertifiesthatCivicPIus,LLC,andallSubcontractorsdonotuseanyequipment,system,orservicethatusescoveredtelecommunicationsequipmentorservicesasasubstantialoressentialcomponentofanysystem,orascriticaltechnologyaspartofanysystem,assuchtermsareusedin48CFR§§52.204-24through52.204-26.CivicPIus,LLC,representsandcertifiesthatCivicPIus,LLC,andallSubcontractorsshallnotprovideorusesuchcoveredtelecommunicationsequipment,system,orservicesduringtheTerm.6.11.BreachofRepresentations.CivicPIus,LLC,acknowledgesthatCountyismateriallyrelyingontherepresentations,warranties,andcertificationsofCivicPIus,LLC,statedinthisarticle,andCountyshallbeentitledtoexerciseanyorallofthefollowingremediesifanysuchrepresentation,warranty,orcertificationisuntrue:(a)recoveryofdamagesincurred;(b)terminationofthisAgreementwithoutanyfurtherliabilitytoCivicPIus,LLC,;(c)setofffromanyamountsdueCivicPIus,LLC,thefullamountofanydamageincurred;and(d)debarmentofCivicPIus,LLC.ARTICLE7.INDEMNIFICATIONCivicPIus,LLC,shallindemnify,holdharmless,anddefendCounty,eachGovernmentalAgency,andallofCounty'sandeachGovernmentalAgency'scurrent,past,andfutureofficers,agents,andemployees(collectively,"IndemnifiedParty")fromandagainstanyandallthird-partycausesofaction,demands,claims,losses,liabilities,andexpendituresofanykind,includingattorneys'fees,courtcosts,andexpenses,includingthroughtheconclusionofanyappellateproceedings,raisedorassertedbyanypersonorentitynotapartytothisAgreement,andcausedorallegedtobecaused,inwholeorinpartbyanybreachofthisAgreementbyCivicPIus,LLC,oranyCivicPIusPubliclyAccessibleWebsiteAgreementPage6of41
intentional,reckless,ornegligentactoromissionofCivicPIus,LLC,itsofficers,employees,oragents,arisingfrom,relatingto,orinconnectionwiththisAgreement(collectively,a"Claim").IfanyClaimisbroughtagainstanIndemnifiedParty,CivicPIus,LLC,shall,uponwrittennoticefromCounty,defendeachIndemnifiedPartywithcounselsatisfactorytoCounty.TheobligationsofthissectionshallsurvivetheexpirationorearlierterminationofthisAgreement.ARTICLES.INSURANCE8.1.ThroughouttheTerm,CivicPIus,LLC,shall,atitssoleexpense,maintaintheminimuminsurancecoveragesstatedinExhibitCinaccordancewiththetermsandconditionsofthisarticle.CivicPIus,LLC,shallmaintaininsurancecoverageagainstclaimsrelatingtoanyactoromissionbyCivicPIus,LLC,itsagents,representatives,employees,orSubcontractorsinconnectionwiththisAgreement.PalmBeachCountyreservestherightatanytimetoreviewandadjustthelimitsandtypesofcoveragerequiredunderthisarticle.8.2.CivicPIus,LLC,shallensurethat"PalmBeachCounty"andeachGovernmentalAgencythatissuesanOrderislistedandendorsedasanadditionalinsuredasstatedinExhibitConallpoliciesrequiredunderthisarticle.8.3.Nomorethanfifteen(15)daysfollowingcommencementofServices,asmayberequestedbyCounty,CivicPIus,LLC,shallprovideCountywithacopyofallCertificatesofInsuranceorotherdocumentationsufficienttodemonstratetheinsurancecoveragerequiredinthisarticle.IfandtotheextentrequestedbyCounty,CivicPIus,LLC,shallprovidecomplete,certifiedcopiesofallrequiredinsurancepoliciesandallrequiredendorsementswithinthirty(30)daysafterCounty'srequest.8.4.CivicPIus,LLC,shallensurethatallinsurancecoveragesrequiredbythisarticleremaininfullforceandeffectwithoutanylapseincoveragethroughouttheTermanduntilallperformancerequiredbyCivicPIus,LLC,hasbeencompleted,asdeterminedbyContractAdministrator.CivicPIus,LLC,oritsinsurershallprovidenoticetoCountyofanycancellationormodificationofanyrequiredpolicyatleastthirty(30)dayspriortotheeffectivedateofcancellationormodification,andatleastten(10)dayspriortotheeffectivedateofanycancellationduetononpayment,andshallconcurrentlyprovideCountywithacopyofitsupdatedCertificatesofInsuranceevidencingcontinuationoftherequiredcoverage(s).8.5.AllrequiredinsurancepoliciesmustbeplacedwithinsurersorsurpluslinecarriersauthorizedtoconductbusinessintheStateofFloridawithanA.M.BestratingofA-orbetterandafinancialsizecategoryclassVIIorgreater,unlessotherwiseapprovedbyCounty'sRiskManagementDivisioninwriting.8.6.IfCivicPIus,LLC,maintainsbroadercoverageorhigherlimitsthantheinsurancerequirementsstatedinExhibitC,Countyshallbeentitledtoallsuchbroadercoveragesandhigherlimits.ANrequiredinsurancecoveragesshallprovideprimarycoverageandnotrequirecontributionfromanyCountyinsurance,self-insurance,orotherwise,whichshallbeinexcessofandshallnotcontributetotherequiredinsuranceprovidedbyCivicPIus,LLC.CivicPIusPubliclyAccessibleWebsiteAgreementPage7of41
9.1.CivicPIus,LLC,shalldeclareinwritinganyself-insuredretentionsordeductiblesovertheiimit(s)prescribedinExhibitCandsubmittoCountyforapprovalatleastfifteen(15)dayspriortotheEffectiveDateorcommencementofServices.CivicPIus,LLC,shallbesolelyresponsibleforandshallpayanydeductibleorself-insuredretentionapplicabletoanyclaimagainstCounty.Countymay,atanytime,requireCivicPIus,LLC,topurchasecoveragewithalowerretentionorprovideproofofabilitytopaylossesandrelatedinvestigations,claimadministration,anddefenseexpenseswithintheretention.CivicPIus,LLC,agreesthatanydeductibleorself-insuredretentionmaybesatisfiedbyeitherthenamedinsuredorCounty,ifsoelectedbyCounty,andCivicPIus,LLC,agreestoobtainsameinendorsementstotherequiredpolicies.8.8.Unlessprohibitedbytheapplicablepolicy,CivicPIus,LLC,waivesanyrighttosubrogationthatanyofCivicPIus,LLC,'sinsurersmayacquireagainstCounty,andagreestoobtainsameinanendorsementofCivicPIus,LLC,'sinsurancepolicies.8.9.CivicPIus,LLC,shallrequirethateachSubcontractormaintainsinsurancecoveragethatadequatelycoverstheServicesprovidedbythatSubcontractoronsubstantiallythesameinsurancetermsandconditionsrequiredofCivicPIus,LLC,underthisarticle.CivicPIus,LLC,shallensurethatallsuchSubcontractorscomplywiththeserequirementsandthat“PalmBeachCounty"isnamedasanadditionalinsuredundertheSubcontractors'applicableinsurancepolicies.CivicPIus,LLC,shallnotpermitanySubcontractortoprovideServicesunlessanduntilallapplicablerequirementsofthisarticlearesatisfied.8.10.Ifany.ofthepoliciesrequiredunderthisarticleprovidedaims-madecoverage:(1)anyretroactivedatemustbepriortotheEffectiveDate;(2)therequiredcoveragemustbemaintainedafterterminationorexpirationoftheAgreementforatleastthedurationstatedinExhibitC;and(3)ifcoverageiscanceledornonrenewedandisnotreplacedwithanotherclaims-madepolicyformwitharetroactivedatepriortotheEffectiveDate,CivicPIus,LLC,mustobtainandmaintain"extendedreporting"coveragethatappliesafterterminationorexpirationoftheAgreementforatleastthedurationstatedinExhibitC.ARTICLE9.TERMINATION9.1.TerminationforCause.ThisAgreementmaybeterminatedforcausebytheaggrievedPartyifthePartyinbreachhasnotcorrectedthebreachwithinten(10)businessdaysafterreceiptofwrittennoticefromtheaggrievedPartyidentifyingthebreach.ThisAgreementmaybeterminatedforcausebyCountyforreasonsincluding,butnotlimitedto,CivicPIus,LLC,'sfailuretosuitablyorcontinuouslyperformtheServicesinamannercalculatedtomeetoraccomplishtheobjectivesinthisAgreement,orrepeatedsubmission(whethernegligentorintentional)forpaymentoffalseorincorrectbillsorinvoices.UnlessotherwisestatedinthisAgreement,terminationforcausemaybebytheCountyAdministrator,theCountyrepresentativeexpresslyauthorizedunderthisAgreement,ortheCountyrepresentative(includinganysuccessor)whoexecutedtheAgreementonbehalfofCounty.IfCountyerroneously,improperly,orunjustifiablyterminatesthisAgreementforcause,suchterminationshallbedeemedaterminationforconveniencepursuanttoSection9.2CivicPIusPubliclyAccessibleWebsiteAgreementPage8of41
effectivethirty(30)daysaftersuchnoticewasprovidedandCivicPlus,LLC,shalfbeeligibleforthecompensationprovidedinSection9.2asitssoleremedy.9.2.TerminationforConvenience;OtherTermination.ThisAgreementmayalsobeterminatedforconveniencebytheCountywithatleastthirty(30)daysadvancewrittennoticetoCivicPlus,LLC.CivicPlus,LLC,acknowledgesthatithasreceivedgood,valuable,andsufficientconsiderationforCounty'srighttoterminatethisAgreementforconvenienceincludingintheformofCounty'sobligationtoprovideadvancenoticetoCivicPlus,LLC,ofsuchterminationinaccordancewiththissection.ThisAgreementmayalsobeterminatedbytheCountyAdministratoruponsuchnoticeastheCountyAdministratordeemsappropriateunderthecircumstancesiftheCountyAdministratordeterminesthatterminationisnecessarytoprotectthepublichealth,safety,orwelfare.IfthisAgreementisterminatedbyCountypursuanttothissection,CivicPlus,LLC,shallbepaidforanyServicesperformedthroughtheterminationdatespecifiedinthewrittennoticeoftermination,andCountyshallhavenofurtherobligationtopayCivicPlus,LLC,forServicesunderthisAgreement.9.3.Noticeofterminationshallbeprovidedinaccordancewiththe"Notices"sectionofthisAgreementexceptthatnoticeofterminationbytheCountyAdministratortoprotectthepublichealth,safety,orwelfaremaybeoralnoticethatshallbepromptlyconfirmedinwriting.9.4.InadditiontoanyterminationrightsstatedinthisAgreement,Countyshallbeentitledtoseekanyandallavailablecontractualorotherremediesavailableatlaworinequity.9.5.TerminationofOrders.9.5.1.TerminationofOrdersforCause.AnOrdermaybeterminatedforcausebyCivicPlus,LLC,orbytheapplicableGovernmentalAgencyifthepartyinbreachhasnotcorrectedthebreachwithinten(10)daysafterreceiptofwrittennoticefromtheaggrievedpartyidentifyingthebreach.AnOrdermaybeterminatedforcausebyGovernmentalAgencyforreasonsincluding,butnotlimitedto,CivicPlus,LLC,'sfailuretosuitablyorcontinuouslyperformtheServicesinamannercalculatedtomeetoraccomplishtheobjectivesinanOrder,orrepeatedsubmission(whethernegligentorintentional)forpaymentoffalseorincorrectbillsorinvoices.9.5.2.TerminationofOrdersforReasonsOtherthanCause.AnOrdermayalsobeterminatedbyCivicPlus,LLC,orbytheapplicableGovernmentalAgencywithatleastsixty(60)daysadvancewrittennoticetotheotherparty.Theterminatingpartyacknowledgesthatithasreceivedgood,valuable,andsufficientconsiderationfortheotherparty'srighttoterminateanOrderforconvenienceincludingintheformoftheotherparty'sobligationtoprovideadvancenoticeofsuchterminationinaccordancewiththissection.IfanOrderisterminatedbyGovernmentalAgencypursuanttothissection,CivicPlus,LLC,shallbep,aidforanyServicesperformedthroughtheterminationdatespecifiedinthewrittennoticeoftermination,CivicPlus,LLC,willprovideaproratarefundofanyprepaidannualfeesfortheterminatedServicesthatwerenotprovided,excludinganyCivicPlusPubliclyAccessibleWebsiteAgreementPage9of41
ImplementationFeewhichisnon-refundable,andGovernmentalAgencyshallhavenofurtherobligationtopayCivicPius,LLC,forServicesunderthatOrder.9.5.3.NoticeofterminationofanOrdershallbeprovidedinaccordancewiththe"Notices"sectionofthisAgreementtotheaddresseslistedontheOrder.ARTICLE10.EQUALEMPLOYMENTOPPORTUNITY10.1.NoPartymaydiscriminateonthebasisofrace,color,sex,religion,nationalorigin,disability,age,maritalstatus,politicalaffiliation,sexualorientation,pregnancy,orgenderidentityandexpressionintheperformanceofthisAgreement.CivicPius,LLC,shallincludetheforegoingorsimilarlanguageinitscontractswithallSubcontractors,exceptthatanyprojectassistedbytheU.S.DepartmentofTransportationfundsshallcomplywiththenondiscriminationrequirementsin49C.F.R.Parts23and26.10.2.ByJanuary1ofeachyear,CivicPius,LLC,mustsubmit,andcauseeachSubcontractortosubmit,anOwnershipDisclosureForm(orsuchotherformorinformationdesignatedbyCounty),availablehttp://www.pbcgov.org/oebo,identifyingtheownershipoftheentityandindicatingwhethertheentityismajority-ownedbypersonsfittingspecifiedclassifications.ARTICLE11.MISCELLANEOUS11.1.ContractAdministratorAuthority.11.1.1.CountyContractAdministrator.TheContractAdministratorisauthorizedtocoordinateandcommunicatewithCivicPius,LLC,tomanageandsupervisetheperformanceofthisAgreement.CivicPius,LLC,acknowledgesthattheContractAdministratorhasnoauthoritytomakechangesthatwouldincrease,decrease,orotherwisemateriallymodifytheScopeofServicesexceptasexpresslysetforthinthisAgreementor,totheextentapplicable,inthePalmBeachCountyProcurementCode.UnlessexpresslystatedotherwiseinthisAgreementorotherwisesetforthintheCodeorthePalmBeachCountyAdministrativeCode,theContractAdministratormayexerciseministerialauthorityinconnectionwiththeday-to-daymanagementofthisAgreement.TheContractAdministratormayalsoapproveinwritingminormodificationstotheScopeofServicesthatdonotincreasethetotalcosttoCountyorwaiveanyrightsofCounty.11.1.2.GovernmentalAgencyContractManager.GovernmentalAgencymayappointaContractManagerthatisauthorizedtocoordinateandcommunicatewithCivicPius,LLC,tomanageandsupervisetheperformanceofitsOrder(s).CivicPius,LLC,acknowledgesthattheGovernmentalAgencyContractManagerhasnoauthoritytomodifythisAgreement,andonlyhasauthorityoverOrderjs)issuedbythatGovernmentalAgencyandnotoverOrder(s)issuedbyanyotherGovernmentalAgency.CivicPiusPubliclyAccessibleWebsiteAgreementPage10of41
11.2.PublicRecords.NotwithstandinganythingelseinthisAgreement,anyactiontakenbyCountyincompliancewith,orinagoodfaithattempttocomplywith,therequirementsofChapter119,FloridaStatutes,shallnotconstituteabreachofthisAgreement.IfCivicPIus,LLC,isactingonbehalfofCountyasstatedinSection119.0701,FloridaStatutes,CivicPIus,LLC.shall:11.2.1.KeepandmaintainpublicrecordsrequiredbyCountytoperformtheServices;11.2.2.UponrequestfromCounty,provideCountywithacopyoftherequestedrecordsorallowtherecordstobeinspectedorcopiedwithinareasonabletimeandatacostthatdoesnotexceedthatprovidedinChapter119,FloridaStatutes,orasotherwiseprovidedbyApplicableLaw;11.2.3.EnsurethatpublicrecordsthatareexemptorconfidentialandexemptfrompublicrecordrequirementsarenotdisclosedexceptasauthorizedbyApplicableLawforthedurationofthisAgreementandaftercompletionorterminationofthisAgreementiftherecordsarenottransferredtoCounty;and11.2.4.UponexpirationoftheTermorterminationofthisAgreement,transfertoCounty,atnocost,allpublicrecordsinpossessionofCivicPIus,LLC,orkeepandmaintainpublicrecordsrequiredbyCountytoperformtheservices.IfCivicPIus,LLC,transferstherecordstoCounty,CivicPIus,LLC,shalldestroyanyduplicatepublicrecordsthatareexemptorconfidentialandexempt.IfCivicPIus,LLC,keepsandmaintainsthepublicrecords,CivicPIus,LLC,shallmeetallrequirementsofApplicableLawforretainingpublicrecords.AllrecordsstoredelectronicallymustbeprovidedtoCountyuponrequestinaformatthatiscompatiblewiththeinformationtechnologysystemsofCounty.IfCivicPIus,LLC,receivesarequestforpublicrecordsregardingthisAgreementortheServices,CivicPIus,LLC,mustimmediatelynotifytheContractAdministratorinwritingandprovideallrequestedrecordstoCountytoenableCountytotimelyrespondtothepublicrecordsrequest.Countywillrespondtoallsuchpublicrecordsrequests.CivicPIus,LLC,mustseparatelysubmitandconspicuouslylabelas"RESTRICTEDMATERIAL-DONOTPRODUCE"anymaterial(a)thatCivicPIus,LLC,contendsconstitutesorcontainsitstradesecretsunderChapter688,FloridaStatutes,or(b)forwhichCivicPIus,LLC,assertsarighttowithholdfrompublicdisclosureasconfidentialorotherwiseexemptfromproductionunderFloridapublicrecordslaws(includingChapter119,FloridaStatutes)(collectively,"RestrictedMaterial").Inaddition,CivicPIus,LLC,must,simultaneouswiththesubmissionofanyRestrictedMaterial,provideaswornaffidavitfromapersonwithpersonalknowledgeattestingthattheRestrictedMaterialconstitutestradesecretsorisotherwiseexemptorconfidentialunderFloridapublicrecordslaws,includingcitingtheapplicableFloridastatuteandspecifyingthefactualbasisforeachsuchclaim.UponrequestbyCounty,CivicPIus,LLC,mustpromptlyidentifythespecificapplicablestatutorysectionthatprotectsanyparticulardocument.IfathirdpartysubmitsarequesttoCountyforrecordsdesignatedbyCivicPIus,LLC,asRestrictedMaterial,Countyshallrefrainfromdisclosingsuchmaterialunlessotherwiseorderedbyacourtofcompetentjurisdiction,authorizedinwritingbyCivicPIus,LLC,,ortheclaimedexemptioniswaived.AnyfailurebyCivicPIus,LLC,tostrictlycomplywithCivicPIusPubliclyAccessibleWebsiteAgreementPage11of41
therequirementsofthissectionshallconstituteCivicPIus,LLC,'swaiverofCounty'sobligationtotreattherecordsasRestrictedMaterial.CivicPIus,LLC,mustindemnifyanddefendCountyanditsemployeesandagentsfromanyandallclaims,causesofaction,losses,fines,penalties,damages,judgments,andliabilitiesofanykind,includingattorneys'fees,litigationexpenses,andcourtcosts,relatingtonondisclosureofRestrictedMaterialinresponsetoathird-partyrequest.IFCIVICPLUS,LLCHASQUESTIONSREGARDINGTHEAPPLICATIONOFCHAPTER119,FLORIDASTATUTES,TOCIVICPLUSLLC/SDUTYTOPROVIDEPUBLICRECORDSRELATINGTOTHISAGREEMENT,CONTACTTHEPUBLICAFFAIRSDEPARTMENTAT561-355-6680,recordsrequest@pbcgov.org,301N.OLIVEAVENUE,WESTPARMBEACHFL,33401.11.3.AuditRightsandRetentionofRecords.CountyandGovernmentalAgencyshallhavetherighttoauditthebooks,records,andaccountsofCivicPIus,LLC,andallSubcontractorsthatarerelatedtothisAgreement.CivicPIus,LLC,andallSubcontractorsshallkeepsuchbooks,records,andaccountsasmaybenecessarytorecordcompleteandcorrectentriesrelatedtothisAgreementandperformanceunderthisAgreement.Allsuchbooks,records,andaccountsshallbekeptinwrittenform,orinaformcapableofconversionintowrittenformwithinareasonabletime,anduponrequesttodoso,CivicPIus,LLC,andallSubcontractorsshallmakesameavailableinwrittenformatnocosttoCountyorGovernmentalAgency.CivicPIus,LLC,shallprovideCountyandGovernmentalAgencywithreasonableaccesstoCivicPIus,LLC’s,facilities,andCountyorGovernmentalAgencyshallbeallowedtointerviewallcurrentorformeremployeestodiscussmatterspertinenttotheperformanceofthisAgreement.CivicPIus,LLC,andallSubcontractorsshallpreserveandmakeavailable,atreasonabletimeswithinPalmBeachCounty,Florida,forexaminationandaudit,allfinancialrecords,supportingdocuments,statisticalrecords,andanyotherdocumentspertinenttothisAgreementforatleastthree(3)yearsafterexpirationorterminationofthisAgreementoruntilresolutionofanyauditfindings,whicheverislonger.ThisarticleshallsurviveanydisputeorlitigationbetweentheParties,andCivicPIus,LLC,expresslyacknowledgesandagreestobeboundbythisarticlethroughoutthecourseofanydisputeorlitigationwithCounty.AnyauditorinspectionpursuanttothissectionmaybeperformedbyanyCountyrepresentative(includinganyoutsiderepresentativeengagedbyCounty).CivicPIus,LLC,herebygrantsCountytherighttoconductsuchauditorreviewatCivicPIus,LLC,'splaceofbusiness,ifdeemedappropriatebyCounty,withseventy-two(72)hours'advancenotice.CivicPIus,LLC,shallmakeallsuchrecordsanddocumentsavailableelectronicallyincommonfileformatsorviaremoteaccessif,andtotheextent,requestedbyCounty.Anyincompleteorincorrectentryinsuchbooks,records,andaccountsshallbeabasisforCounty’sdisallowanceandrecoveryofanypaymentuponsuchentry.IfanauditorinspectioninaccordancewiththissectionrevealsoverpricingoroverchargestoCountyofanynaturebyCivicPIus,LLC,inexcessoffivepercent(5%)ofthetotalcontractbillingsreviewedbyCounty,inadditiontomakingadjustmentsfortheovercharges,CivicPIus,LLC,shallpaythereasonablecostofCounty'saudit.Anyadjustmentsorpaymentsdueasaresultofsuchauditorinspectionshallbemadewithinthirty(30)daysafterpresentationofCounty'sfindingstoCivicPIus,LLC.CivicPIusPubliclyAccessibleWebsiteAgreementPage12of41
CivicPlus,LLC,shallensurethattherequirementsofthissectionareincludedinallagreementswithallSubcontractor(s).11.4.IndependentContractor.CivicPlus,LLC,isanindependentcontractorofCounty,andnothinginthisAgreementshallconstituteorcreateapartnership,jointventure,oranyotherrelationshipbetweentheParties.InprovidingServices,neitherCivicPlus,LLC,noritsagentsshallactasofficers,employees,oragentsofCounty.CivicPlus,LLC,shallnothavetherighttobindCountytoanyobligationnotexpresslyundertakenbyCountyunderthisAgreement.11.5.RegulatoryCapacity.NotwithstandingthefactthatCountyisapoliticalsubdivisionwithcertainregulatoryauthority.County'sperformanceunderthisAgreementisasaPartytothisAgreementandnotinitsregulatorycapacity.IfCountyexercisesitsregulatoryauthority,theexerciseofsuchauthorityandtheenforcementofApplicableLawshallhaveoccurredpursuanttoCounty'sregulatoryauthorityasagovernmentalbodyseparateandapartfromthisAgreement,andshallnotbeattributableinanymannertoCountyasaPartytothisAgreement.11.6.SovereignImmunity.ExcepttotheextentsovereignimmunitymaybedeemedwaivedbyenteringintothisAgreementoranOrder,nothinghereinisintendedtoserveasawaiverofsovereignimmunitybyCountyoraGovernmentalAgencynorshallanythingincludedhereinbeconstruedasconsentbyCountyoraGovernmentalAgencytobesuedbythirdpartiesinanymatterarisingoutofthisAgreement.11.7.Third-PartyBeneficiaries.AnyGovernmentalAgencythathasexecutedaParticipationAgreementandanOrderisexpresslymadeathird-partybeneficiaryofthisAgreementwithfullpowerandauthoritytoenforcethisAgreementtothesameeffectasifithadexpresslybeenmadeapartyhereto.OtherthanaGovernmentalAgencywithanexecutedParticipationAgreementandatleastoneOrder,neitherCivicPlus,LLC,norCountyintendstodirectlyorsubstantiallybenefitathirdpartybythisAgreement.Therefore,thePartiesacknowledgethattherearenothird-partybeneficiariestothisAgreementandthatnothirdpartyshallbeentitledtoassertarightorclaimagainsteitherofthembaseduponthisAgreement.11.8.NoticeandPaymentAddress.Unlessotherwisestatedherein,fornoticetoaPartytobeeffectiveunderthisAgreement,noticemustbesentviaU.S.first-classmail,handdelivery,orcommercialovernightdelivery,eachwithacontemporaneouscopyviaemail,totheaddresseslistedbelowandshallbeeffectiveuponmailingorhanddelivery(providedthecontemporaneousemailisalsosent).PaymentsshallbemadetothenoticedaddressforCivicPlus,LLC.AddressesmaybechangedbytheapplicablePartygivingnoticeofsuchchangeinaccordancewiththissection.FORCOUNTY:SoardofCountyCommissionersPalmBeachCountyFinanceDept.P.O.Box4036WestPalmBeach,FL33402-4036Emailaddress:payablesgamypalmbeachclerk.comCivicPlusPubliclyAccessibleWebsiteAgreementPage13of41
FORCONTRACTOR:CivicPIus,LLCAttn:ContractManager3025.4,bStreet,Ste500Manhattan,KS66502Emailaddress:contracts@civicplus.com11.9.Assignment.AllSubcontractorsmustbeexpresslyidentifiedinthisAgreementorotherwiseapprovedinadvanceandinwritingbyCounty'sContractAdministrator.Exceptforapprovedsubcontracting,neitherthisAgreementnoranyrightorinterestinitmaybeassigned,transferred,subcontracted,orencumberedbyCivicPIus,LLC,withoutthepriorwrittenconsentoftheCounty.Anyassignment,transfer,encumbrance,orsubcontractinviolationofthissectionshallbevoidandineffective,constituteabreachofthisAgreement,andpermitCountytoimmediatelyterminatethisAgreement,inadditiontoanyotherremediesavailabletoCountyatlaworinequity.Thecountyreservestherighttoconditionitsapprovalofanyassignment,transfer,encumbrance,orsubcontractuponfurtherduediligenceandanadditionalfeepaidtotheCountytoreasonablycompensateitfortheperformanceofanysuchduediligence.11.10.Conflicts.NeitherCivicPIus,LLC,noritsemployeesshallhaveorholdanycontinuingorfrequentlyrecurringemploymentorcontractualrelationshipthatissubstantiallyantagonisticorincompatiblewithCivicPIus,LLC's,loyalandconscientiousexerciseofjudgmentandcarerelatedtoitsperformanceunderthisAgreement.DuringtheTerm,noneoftheCivicPIus,LLC'sofficersoremployeesshallserveasanexpertwitnessagainstCountyinanylegaloradministrativeproceedinginwhichtheyorCivicPIus,LLC,isnotapartyunlesscompelledbylegalprocess.Further,suchpersonsshallnotgivesworntestimonyorissueareportorwritingasanexpressionofsuchperson'sexpertopinionthatisadverseorprejudicialtotheinterestsoftheCountyinconnectionwithanysuchpendingorthreatenedlegaloradministrativeproceedingunlesscompelledbylegalprocess.ThelimitationsofthissectionshallnotprecludetheCivicPIus,LLC,oranypersonsinanywayfromrepresentingthemselves,includinggivingexperttestimonyinsupportofsuchrepresentationinanyactionorinanyadministrativeorlegalproceeding.IftheCivicPIus,LLC,ispermittedpursuanttothisAgreementtoutilizeSubcontractorstoperformanyServicesrequiredbythisAgreement,CivicPIus,LLC,shallrequiresuchSubcontractors,bywrittencontract,tocomplywiththeprovisionsofthissectiontothesameextentasCivicPIus,LLC.11.11.MaterialityandWaiverofBreach.Eachrequirement,duty,andobligationsetforthinthisAgreementwasbargainedforatarm's-lengthandisagreedtobytheParties.Eachrequirement,duty,andobligationsetforthinthisAgreementissubstantialandimportanttotheformationofthisAgreement,andeachis,therefore,amaterialterm.County'sfailuretoenforceanyprovisionofthisAgreementshallnotbedeemedawaiverofsuchprovisionormodificationofthisAgreement.AwaiverofanybreachshallnotbedeemedawaiverofanysubsequentbreachandshallnotbeconstruedtobeamodificationofthisAgreement.Tobeeffective,anywaivermustbeinwritingsignedbyanauthorizedsignatoryofthePartygrantingthewaiver.CivicPIusPubliclyAccessibleWebsiteAgreementPage14of41
11-12.CompliancewithLaws.CivicPlus,LLC,andtheServicesmustcomplywithallApplicableLaws,including,withoutlimitation,theAmericanswithDisabilitiesAct,42U.S.C.§12101,Section504oftheRehabilitationActof1973,andtherequirementsofanyapplicablegrantagreements.11.13.Severability.IfanypartofthisAgreementisfoundtobeunenforceablebyanycourtofcompetentjurisdiction,thatpartshallbedeemedseveredfromthisAgreement,andthebalanceofthisAgreementshallremaininfullforceandeffect.11.14.JointPreparation.ThisAgreementhasbeenjointlypreparedbytheParties,andshallnotbeconstruedmorestrictlyagainsteitherParty.11.15.interpretation.ThetitlesandheadingscontainedinthisAgreementareforreferencepurposesonlyandshallnotinanywayaffectthemeaningorinterpretationofthisAgreement.AllpersonalpronounsusedinthisAgreementshallincludeanyothergender,andthesingularshallincludetheplural,andviceversa,unlessthecontextotherwiserequires.Termssuchas"herein"refertothisAgreementasawholeandnottoanyparticularsentence,paragraph,orsectionwheretheyappear,unlessthecontextotherwiserequires.WheneverreferenceismadetoasectionorarticleofthisAgreement,suchreferenceistothesectionorarticleasawhole,includingallsubsectionsthereof,unlessthereferenceismadetoaparticularsubsectionorsubparagraphofsuchsectionorarticle.Anyreferenceto"days"meanscalendardaysunlessotherwiseexpresslystated.AnyreferencetoapprovalbyCountyshallrequireapprovalinwritingunlessotherwiseexpresslystated.11.16.PriorityofProvisions.Ifthereisaconflictorinconsistencybetweenanyterm,statement,requirement,orprovisionofanydocumentorexhibitattachedto,referencedby,orincorporatedinthisAgreement,oranyOrder,andanyprovisionwithinanarticleorsectionofthisAgreement,thearticleorsectionshallprevailandbegiveneffect.11.17.Law,Jurisdiction,Venue,WaiverofJuryTrial.ThisAgreementshallbeinterpretedandconstruedinaccordancewithandgovernedbythelawsoftheStateofFlorida.Theexclusivevenueforanylawsuitarisingfrom,relatedto,orinconnectionwiththisAgreementshallbeinthestatecourtsoftheFifteenthJudicialCircuitinandforPalmBeachCounty,Florida.Ifanyclaimarisingfrom,relatedto,orinconnectionwiththisAgreementmustbelitigatedinfederalcourt,theexclusivevenueforanysuchlawsuitshallbeintheUnitedStatesDistrictCourtorUnitedStatesBankruptcyCourtfortheSouthernDistrictofFlorida.EACHPARTYHEREBYEXPRESSLYWAIVESANYRIGHTSITMAYHAVETOATRIALBYJURYOFANYCIVILLITIGATIONRELATEDTOTHISAGREEMENT.11.18.Amendments.Unlessexpresslyauthorizedherein,nomodification,amendment,oralterationofanyportionofthisAgreementiseffectiveunlesscontainedinawrittendocumentexecutedwiththesameorsimilarformalityasthisAgreementandbydulyauthorizedrepresentativesofCountyandCivicPlus,LLC.11.19.PriorAgreements.ThisAgreementrepresentsthefinalandcompleteunderstandingofthePartiesregardingthesubjectmatterofthisAgreementandsupersedesallpriorandCivicPlusPubliclyAccessibleWebsiteAgreementPage15of41
contemporaneousnegotiationsanddiscussionsregardingsame.Allcommitments,agreements,andunderstandingsofthePartiesconcerningthesubjectmatterofthisAgreementarecontainedherein.11.20.PayableInterest.11.20.1.Paymentofinterest.UnlessprohibitedbyApplicableLaw,GovernmentalAgencyshallnotbeliableforinteresttoCivicPIus,LLC,foranyreason,whetherasprejudgmentinterestorforanyotherpurpose,andCivicPIus,LLC,waives,rejects,disclaims,andsurrendersanyandallentitlementtointerestinconnectionwithadisputeorclaimarisingfrom,relatedto,orinconnectionwiththisAgreement.11.20.2.RateofInterest.Iftheprecedingsubsectionisinapplicableorisdeterminedtobeinvalidorunenforceablebyacourtofcompetentjurisdiction,theannualrateofinterestpayablebyGovernmentalAgencyunderthisAgreement,whetherasprejudgmentinterestorforanyotherpurpose,shallbe,tothefullextentpermissibleunderApplicableLaw,onequarterofonepercent(0.25%)simpleinterest(uncompounded).11.21.IncorporationbyReference.AnyandallRecitalclausesstatedabovearetrueandcorrectandareincorporatedinthisAgreementbyreference.TheattachedExhibitsareincorporatedintoandmadeapartofthisAgreement.11.22.CounterpartsandMultipleOriginals.ThisAgreementmaybeexecutedinmultipleoriginals,andmaybeexecutedincounterparts,whethersignedphysicallyorelectronically,eachofwhichshallbedeemedtobeanoriginal,butallofwhich,takentogether,shallconstituteoneandthesameagreement.11.23.UseofCountyNameorLogo,CivicPIus,LLC,shalinotuseCounty'snameorlogoinmarketingorpublicitymaterialswithoutpriorwrittenconsentfromtheContractAdministrator.11.24.Drug-FreeWorkplace.IfrequiredunderSection21.23(f),PalmBeachCountyAdministrativeCode,orSection287.087,FloridaStatutes,CivicPIus,LLC,certifiesthatithasandwillmaintainadrug-freeworkplaceprogramthroughouttheTerm.11.25.PolystyreneFoodServiceArticles.CivicPIus,LLC,shallnotsellorprovideforuseonCountypropertyexpandedpolystyreneproductsorfoodservicearticles(e.g..Styrofoam),unencapsulatedexpandedpolystyreneproducts,orsingle-useplasticstrawsorstirrers,assetforthinmoredetailinSection27.173,PalmBeachCountyAdministrativeCode.11.26.AdditionalSecurityRequirements.CivicPIus,LLC,shallcomplywiththeETSSecurityRequirementsattachedheretoasExhibitF,whichshallbeapplicabletotheWebsiteandallServicesprovidedpursuanttoOrdersissuedunderthisAgreement.CivicPIusPubliclyAccessibleWebsiteAgreementPage16of41
11.27.PALMBEACHCOUNTYOFFICEOFTHEINSPECTORGENERALAUDITREQUIREMENTS.PursuanttoPalmBeachCountyCode,Section2-421-2-440,asamended,PalmBeachCounty'sOfficeofInspectorGeneralisauthorizedtoreviewpast,presentandproposedCOUNTYcontracts,transactions,accounts,andrecords.TheInspectorGeneral'sauthorityincludes,butisnotlimitedto,thepowertoaudit,investigate,monitor,andinspecttheactivitiesofentitiescontractingwiththeCOUNTY,oranyoneactingontheirbehalf,inordertoensurecompliancewithcontractrequirementsandtodetectcorruptionandfraud.FailuretocooperatewiththeInspectorGeneralorinterferingwithorimpedinganyinvestigationshallbeaviolationofPalmBeachCountyCode,Section2-421-2-440,andpunishedpursuanttoSection125.69,F.S.,inthesamemannerasaseconddegreemisdemeanor.11.28.CRIMINALHISTORYRECORDSCHECKORDINANCCRIMINALHISTORYRECORDSCHECKORDINANCECivicPIus,LLC,CivicPIus,LLC'semployees,subcontractorsofCivicPIus,LLCandemployeesofsubcontractorsshallcomplywithPalmBeachCountyCode,Section2-371-2-377,thePalmBeachCountyCriminalHistoryRecordsCheckOrdinance("Ordinance"),forunescortedaccesstocriticalfacilities("CriticalFacilities")orcriminaljusticeinformationfacilities("CJIFacilities”)asidentifiedinResolutionsR2013-1470andR2015-0572,asamended.CivicPIus,LLCissolelyresponsibleforthefinancial,schedule,and/orstaffingimplicationsofthisOrdinance.Further,CivicPIus,LLCacknowledgesthatitsAgreementpriceincludesanyandalldirectorindirectcostsassociatedwithcompliancewiththisOrdinance,exceptfortheapplicableFDLE/FBIfeesthatshallbepaidbytheCOUNTY.INWITNESSWHEREOF,thePartiesheretohavemadeandexecutedthisAgreement:PALMBEACHCOUNTY,throughitsBOARDOFCOUNTYCOMMISSIONERS,signingbvandthroughitsCountyMayorauthorizedtoexecutesamebyBoardactiononthedayofSEP112023,2023,andCivicPIus,LLC,signingbyandthroughitsdulyauthorizedtoexecutesame.R20231269COUNTYPALMBEACHCOUNTY,byandAnneHelfantSeniorAssistantCountyAttorneyLegalSufficiencyArchieSatchellChiefInformationOfficer(Date)TermsandConditionsCivicPIusPubliclyAccessibleWebsiteAgreementPage17of41
AGREEMENTBETWEENPALMBEACHCOUNTYANDCIVICPLUS,LLC,FORCOUNTYDESIGNATEDPUBLICLYACCESSIBLEWEBSITEFORPUBLICATIONOFLEGALNOTICESCONTRACTORCIVICPLUS,LLCBy:tlt'A।fAuthorizedSignerAmyVikander,SeniorVPofCustomerSuccessPrintNameandTitle28dayofJune2023WITNESS:By:SignaturePhillipDevinePrintNameofWitnessCivicPIusPubliclyAccessibleWebsiteAgreementPage18of41
ExhibitAScopeofServicesCivicPIus,LLC,shallprovideaWebsiteutilizingitsCivicPIusOptimizeProduct,whichshallincludethefollowing:QuantityProductNameDescriptionProductType1.00ProcessAutomationPremiumPackageProcessAutomationPremiumPackageRenewable1.00Forms&AppsForms&AppsRenewable1.00DataManagerModuleDataManagerModuleRenewable1.00OBConnectors,PAOBConnectors,PARenewable1.00Workflow&ApprovalsModuleWorkflow&ApprovalsModuleRenewable1.00ProcessAutomationCivicPIus,LLC,'steamwilldocumentprocessworkflowandworkwithGovernmentalAgenciestobuild,configure,andstyletheWebsite.One-timeCivicPIus,LLC,shallsubmitfinalWebsitedesignandlayouttoCounty'sContractAdministratorforapproval.Websiteshallnot"go-live"tothepublicorbeuseablebyGovernmentalAgenciesforpublicationofNoticesuntilCounty’sContractAdministratorhasissuedwrittenapprovalofthefinalWebsitedesignandlayout.CivicPIus,LLC,shallbethesoleowneroftheURL,domain,andWebsite,andthePartiesagreethatCountyissimplydesignatingWebsiteasitspubliclyaccessiblewebsitepursuanttothisAgreement.WebsiteRequirements.TheWebsitemustprovideatleastthefollowingfunctionality:a.Ailtextmustbemachine-readable.b.Noticesmustbesearchablebyanyavailablecriteria,includingbutnotlimitedto,agency,dateofpublication,keyword,title,andcategory{e.g.,procurement,landuse,etc.).c.NoticesmustindicatethedatetheNoticewasfirstpublishedontheWebsite.d.TheWebsitemustofferGovernmentalAgenciestheabilitytolinkprocurementnoticestoexternalwebsites.e.TheWebsitemustbecapableofgeneratinganaffidavitofproofofpublicationformconsistentwithSection50.041,FloridaStatutes,inaformsubstantiallysimilartoExhibitG.f.TheWebsitemustprovidetheabilitytoattachaPDF(orotherdocumentformat)aspartoftheNotice.CivicPIusPubliclyAccessibleWebsiteAgreementPage19of41
g.TheWebsitemustprovidetheabilitytocreatetemplatestofacilitatethecreationanddistributionofspecificNotices.h.TheWebsitemustprovidethepublictheabilitytorequestmailore-mailnotificationoftheapplicableGovernmentalAgencyofany/ailNoticespublishedbythatGovernmentalAgencytotheWebsiteprovidenoticetoeachapplicableGovernmentalAgencyofallsuchrequests,andprovidetheabilityfortheapplicableGovernmentalAgencytodownloadaregistryofthenames,addresses,ande-mailaddressesofpersonswhohavesubmittedsuchrequests.i.ForNoticesbye-mail,theWebsitewillautogenerateandsendtheNoticesoncepublishedbyGovernmentalAgency.ForNoticesbyfirst-classmail,theparticipatingGovernmentalAgencywillberesponsibleformailingapplicableNotices.j.TheWebsitemustberesponsiveindesignandabletofunctionondesktops,tablets,andmobilewebbrowsersandplatforms,includingcompatibilitywithEdge,Chrome,Safari,Firefox,andallcurrentbrowsersonMicrosoft(Windows),Google(Chrome,Android),andAppleoperatingsystems,andfuturewebbrowsersandplatformsthatmaybecomeavailable.TrainingRequirements.CivicPIus,LLC,shallprovideaquarterlytrainingsessionopentoailGovernmentalAgenciesthathaveissuedexecutedaParticipationAgreement.Aspartofthistraining,CivicPIus,LLC,shallprovideupdatesregardingCivicPIus,LLC,'sproductroadmap,newfeatures,andfunctionalities.Thequarterlytrainingdateshallbeannouncednolessthanthirty(30)daysbeforethetrainingdate.Thetraining(s)maybeheldatalocationwithinPalmBeachCountyoronline,asdesignatedbyCivicPIus,LLC,subjecttoCountyapprovalProjectSchedule;Go-LiveDate.CivicPIus,LLC,shallcompleteallWebsitedesign,configuration,testing,andotherrequiredpreparatoryactivitytoenableGovernmentalAgenciesaccesstotheWebsiteforthepublicationofNoticesnolaterthan60daysaftertheexecutionofthefirstParticipationAgreementunderthisAgreement.ContractorSupport.a.CivicPIus,LLC,willusecommerciallyreasonableeffortstoperformtheServicesinamannerconsistentwithapplicableindustrystandards,includingmaintainingServicesavailability24hoursaday,7daysaweek.GovernmentalAgencywillhave24/7accesstotheonlineCivicPIusHelpCenter(civicplus.help)toreviewusearticles,softwarebestpractices,receivemaintenancereleasenotes,aswellassubmitandmonitoromni-channelsupportticketsandaccesssolutionspecificsupportcontactmethods(https://www.civicplus.help/hc/en-us/requests/new).b.CivicPIus,LLC,provideslivesupportengineersbasedinthedomesticUnitedStatestorespondtobasicquestionsconcerninguseandconfiguration,todiagnosesoftwarecode¬relatederrors,andproactivelyidentifypotentialsystemsissues.CivicPIus,LLC,‘ssupportengineersserveapreliminaryfunctionintheagiledevelopmentprocessandescalatedefectstosoftwaredevelopersorarchitectsforremediation.Forsecuritypurposes,CivicPIusPubliclyAccessibleWebsiteAgreementPage20of41
CivicPIus,LLC,'ssupportengineersarenotpermittedtomodifyuseraccounts,andpermissionsnordistributeaccessoutsideofaccountsestablishedbymeansofasupportinteractionfortesting.GovernmentalAgencydelegatedUsersmayreceivetutorialsandguidanceonaccountmodificationsbutwillperformtheactionthemselves.c.CivicPIus,LLC,'ssupporthoursspanbetweenthehoursof7amto7pmCST,butmayvarybyproduct.GovernmentalAgencywillhave24/7accesstotheonlineCivicPIusHelpCenter(civicplus.help)toobtaineachproduct'ssupporthours,reviewusearticles,softwarebestpractices,receivemaintenancereleasenotes,aswellassubmitandmonitoromni-channelsupportticketsandaccesssolutionspecificsupportcontactmethods(https://www.civicplus.help/hc/en-us/requests/new).After-hourssupportisavailablebytoll-freephonecallonly.Non-emergencysupportrequestedoutsideofsupporthourswillbesubjecttoadditionalfees,suchfeeswillbequotedtoGovernmentalAgencyatthetimeoftherequestandwillbesubjecttoGovernmentalAgencyacceptanceandinvoicedthenextbusinessdayfollowingthenon-emergencysupport.CivicPIus,LLC,shallhavethesolediscretiontodeterminewhethersupportrequestsqualifyasanemergency,exceedreasonableuseorareoutsidethescopeofservicesoutlinedinanyOrder.d.Ifareportedproblemcannotbesolvedduringthefirstsupportinteraction,GovernmentalAgencywillbeprovidedaticketnumberthatwillbeusedascommunicationmethodthroughoutticketescalationuntilasolutionisprovided.SupportservicedoesnotincludesupportforerrorscausedbythirdpartyproductsorapplicationsforwhichCivicPIus,LLC,isnotresponsible.Warranty.CivicPIus,LLC,warrantsthattheServicesandWebsitewillperformsubstantiallyinaccordancewithCivicPIus,LLC,'sdocumentationandmarketingproposals,andfreeofanymaterialdefect.CivicPIus,LLC,warrantstotheGovernmentalAgencythat,uponnoticegiventoCivicPIus,LLC,ofanydefectindesignorfaultorimproperworkmanship,CivicPIus,LLC,willremedyanysuchdefectCivicPIus,LLC,makesnowarrantyregarding,andwillhavenoresponsibilityfor,anyclaimarisingoutof:(i)amodificationoftheServicesmadebyanyoneotherthanCivicPIus,LLC,,eveninasituationwhereCivicPIus,LLC,approvesofsuchmodificationinwriting;or(ii)useoftheServicesincombinationwithathird-partyservice,webhostingservice,orservernotauthorizedbyCivicPIus,LLC.CivicPIusPubliclyAccessibleWebsiteAgreementPage21of41
ExhibitBRatesThefollowingratesapplytoallOrdersissuedpursuanttothisAgreement:One-TimeimplementationAnnual-Year1TOTAL-Year1Tier5:PalmBeachCounty$2,000$18,000$20,000Tier4:MunicipalitywithPopulation=90,000orgreater$2,000$8,000$10,000Tier3:MunicipalitywithPopulation=40,000$2,000$7,000$9,00089,999Tier2:MunicipalitywithPopulation=10,00039,999$2,000$6,000$8,000Tier1:MunicipalitywithPopulation=9,999orfewer$2,000$5,000$7,000Tier0:SpecialOistrict/Non-Municipal/ConstitutionalOfficer$2,000$5,000$7,000EarlyAdopterIncentive.GovernmentalAgenciesthatexecuteaParticipationAgreementandanOrderpriortoDecember31,2023,willreceivea100%waiverofone-timeimplementationfees.Annua!PriceAdjustment.TheAnnualRatesshowninthisExhibitBwillincreaseby3%annually,beginningonthefirstanniversaryoftheEffectiveDateofthisAgreementandeachanniversarythereafter.*Year1meansthetimeperiodfromtheEffectiveDateofthisAgreementandcontinuingforaperiodoftwelvemonths.GovernmentalAgencieswillbechargedthethen-currentAnnualRateeffectiveasofthedateoftheirOrderandeachanniversarythereof.CivicPIusPubliclyAccessibleWebsiteAgreementPage22of41
ExhibitCMinimumInsuranceRequirementsARTICLE-INSURANCEREQUIREMENTSTheCONTRACTORshallmaintainatitssoleexpense,inforceandeffect,atalltimesduringthetermofthisContract,atleasttheinsurancecoverageandlimits(includingendorsements)asdescribedherein.FailuretomaintaintherequiredinsuranceshallbeconsidereddefaultoftheContract.Therequirementscontainedherein,aswellasCOUNTY'SrevieworacceptanceofinsurancemaintainedbytheCONTRACTOR,arenotintendedto,andshallnotinanymannerlimitorqualifytheliabilitiesandobligationsassumedbytheCONTRACT0RundertheContract.TheCONTRACTORagreestonotifytheCOUNTYatleastten(10)dayspriortocancellation,non-renewalormaterialchangetotherequiredinsurancecoverage.Wherethepolicyallows,coverageandendorsementsshallapplyonaprimarybasisandnon-contributorybasis.A.CommercialGeneralLiability:TheCONTRACTORshallmaintainCommercialGeneralLiabilityinsuranceatalimitofliabilitynotlessthan$1,000,000combinedsinglelimitforpropertydamageandbodilyinjuryeachoccurrence.Coverageshallnotcontainanyendorsement(s)excludingContractualLiabilityorCrossliability.AdditionalInsuredEndorsement:TheCommercialGeneralLiabilitypolicyshallbeendorsedtoinclude"PalmBeachCountyBoardofCountyCommissioners,aPoliticalSubdivisionoftheStateofFlorida,itsOfficers,Employees,andAgents"asanAdditionalInsured.AcopyoftheendorsementshallbeprovidedtoCOUNTYuponrequest.B.BusinessAutoLiability:TheCONTRACTORshallmaintainBusinessAutoLiabilityinsuranceatalimitofliabilitynotlessthan$500,000combinedsinglelimitforpropertydamageandbodilyinjuryeachaccident.ThisrequirementmaybesatisfiedbyamendmenttotheCommercialGeneralLiabilitypolicy.C.Workers’CompensationInsurance&Employer’sLiability:TheCONTRACTORshallmaintainWorkers’Compensation&Employer’sLiabilityinaccordancewithChapter440oftheFloridaStatutes.D.CyberLiabitity/TechnologyErrors&Omissions:CONTRACTORshallmaintainTechnologyErrors&Omissions,orequivalentinsurancewithcoverageforcyberliabilityandsecuritybreachwithalimitofliabilitynotlessthan$1,000,000peroccurrence,and$2,000,000peraggregate.ThePartiesherebyacknkolwedgeandagreeCONTRACTORshallnotbeswitchedtoa"Claims-made”basisduringthetermofthisAgreement.TheCertificateofInsuranceprovidingevidenceofthepurchaseofthiscoverageshallclearlyindicatewhethercoverageisprovidedonan“occurrence”or“claims-made”formE.WaiverofSubrogation;Exceptwhereprohibitedbylaw.theCONTRACTORherebywaivesanyandallrightsofSubrogationagainsttheCOUNTY,itsofficers,employeesandagentsforeachrequiredCivicPIusPubliclyAccessibleWebsiteAgreementPage23of41
policy.Whenrequiredbytheinsurer,orshouldapolicyconditionnotpermitaninsuredtoenterintoapre-lossagreementtowaivesubrogationwithoutanendorsement,thentheCONTRACTORshallnotifytheinsurerandrequestthepolicybeendorsedwithaWaiverofTransferofRightsofRecoveryAgainstOthers,oritsequivalent.ThisWaiverofSubrogationrequirementshallnotapplytoanypolicythatincludesaconditiontothepolicyspecificallyprohibitingsuchanendorsementorvoidscoverageshouldtheCONTRACTORenterintosuchanagreementonapre-lossbasis.F.Certificatefs)ofInsurance:Onexecutionofthiscontract,renewal,withinforty-eight(48)hoursofarequestbyCOUNTY,andpriortotheexpirationofanyoftherequiredcoveragethroughoutthetermofthisContract,theCONTRACTORshalldelivertoCOUNTY,asignedCertificate(s)ofInsuranceevidencingatleasttheinsurancecoveragerequiredbythisContract.TheCertificateshallbeissuedto:PalmBeachCountyBoardofCountyCommissioners,Andmaybeaddressed:c/oDepartmentUsingtheaddressasindicatedinthe"Notices"articleoranotheraddressonagreementoftheparties.G.RighttoReviseorReject:COUNTY,byandthroughitsRiskManagementDepartment,reservestherighttoreject,review,and,ormodifyanyrequiredinsurance,includinglimits,coverage,orendorsements,throughoutthetermofthisContract.CivicPIusPubliclyAccessibleWebsiteAgreementPage24of41
Senior VP of Customer Service
Amy Vikander
IN WITNESS WHEREOF,the Parties hereto have made and executed this
Participation Agreement:PALM BEACH COUNTY through its BOARD OF
COUNTY COMMISSIONERS,signing by and through its County
Administrator,authorized to execute same by Board action on the
of ,20 and local Government,signing by and through its
,duly authorized to execute same.
COUNTY
PALM BEACH COUNTY,by and
Through its Board of County Commissioners
By:'
day of 20
Approved as to form by
Palm Beach County Attorney
301 North Olive Avenue,Suite 601
West Palm Beach,Florida 33401
561.355.2225
By:
(Date)
By:/!__
Archie Satchell
Chief Information Officer
(Date)
SRW
Notice Website Form Participation Agreement
Form Participation Agreement for Website Publications Page I 6
ExhibitFETSSecurityRequirements-LowRisk|SolicitationTitle:|CivicOptimizePubliclyAccessWebsiteDesignationDefinitions."Equipment"meansthehardwarebeingprovidedbyCivicPIus,LLC,undertheAgreement."Software"meanssoftwareprovidedorlicensedbyCivicPIus,LLC,pursuanttotheAgreementoranOrder,includingsoftware-as-a-service("SaaS")products."CivicPIus,LLC,Platform"meanstheweb-basedplatformonwhichCivicPIus,LLC,providesanySaaSorhostingServicesundertheAgreementoranOrder,includinganysystemorothersolutionthatstores,hosts,ortransmitsCountyorGovernmentalAgencydata.AllothercapitalizedtermsnotexpresslydefinedwithinthisexhibitshallretainthemeaningascribedtosuchtermsintheAgreement(andifnotsodefined,thentheplainlanguagemeaningappropriatetothecontextinwhichitisused).SoftwareInstalledinCounty'sNetwork.TotheextentCivicPIus,LLC,providesanySoftwaretobeinstalledinCounty'snetwork,CivicPIus,LLC,must:(a)adviseCountyofallversionsofanythird-partysoftware(e.g.,Java,AdobeReader/Flash,Silverlight)tobeinstalledandsupportupdatesforcriticalvulnerabilitiesdiscoveredinapplicablethird-partyoropensourcesoftware;(b)ensurethattheSoftwareisdevelopedbasedonindustrystandardsandbestpractices,includingfollowingsecureprogrammingtechniquesandincorporatingsecuritythroughouttheSoftware-developmentlifecycle;(c)developandmaintaintheSoftwaretooperateonCounty-supportedandapprovedoperatingsystemsandfirmwareversions;(d)mitigatecriticalorhighriskvulnerabilities(asdefinedbyCommonVulnerabilityandExposures(CVE)scoringsystem)totheSoftwareorCivicPIus,LLC,platformwithin30daysafterpatchrelease,notifyingCountyofproposedmitigationstepstobetakenandtimelineforresolutionifCivicPIus,LLC,isunabletoapplyapatchtoremedythevulnerability;(e)ensuretheSoftwareprovidesforrole-basedaccesscontrolsandrunswithleastprivilegeaccess,enablesauditingbydefaultforanyprivilegedaccessorchanges,andsupportselectronicdeliveryofdigitallysignedupgradesfromCivicPIus,LLC,'sorthethird-partylicensor'swebsite;(f)ensuretheSoftwareisnotwithinthree(3)yearsfromitsendoflifedateandprovideCountywithend-of-life-schedulesforallapplicableSoftware;(g)supportencryptionusingataminimumAdvancedEncryptionStandard256-bitencryptionkeys("AES-256")orcurrentindustrysecuritystandards,whicheverishigher,forconfidentialdataatrestandusetransportlayersecurity(TLS)1.2orFormParticipationAgreementforWebsitePublicationsPage39of41
currentindustrystandards,whicheverishigher,fordatainmotion;and(h)uponrequestbyCountyorGovernmentalAgency,provideanattestationletteridentifyingdateofthemostrecentsecurityvulnerabilitytestingperformedandanyvulnerabilitiesidentifiedandmitigated(mustbedatedwithinsix(6)monthsafteranymajorrelease).EquipmentLeasedorPurchasedfromContractor.TotheextentCivicPIus,LLC,istheOriginalEquipmentManufacturer(OEM)oranauthorizedresellerfortheOEMforanyEquipmentprovidedunderthisAgreementoranOrder,CivicPIus,LLC,must:(a)ensurethatphysicalsecurityfeaturestopreventtamperingareincludedinanyEquipmentprovidedtoCountyorGovernmentalAgencyandensure,ataminimum,industry-standardsecuritymeasuresarefollowedduringthemanufactureoftheEquipment;(b)ensureanyEquipmentprovideddoesnotcontainanyembeddedremote-controlfeaturesunlessapprovedinwritingbyCounty’sContractAdministratororGovernmentalAgency'sContractManager,asapplicable,anddiscloseanydefaultaccountsorbackdoorsthatexistforaccesstoCountyorGovernmentalAgency'snetwork;(c)shallsupplyapatch,firmwareupdate,orworkaroundapprovedinwritingbyCounty'sContractAdministratororGovernmentalAgency'sContractManager,asapplicable,withinthirty(30)daysafteridentificationofanewcriticalorhighsecurityvulnerabilityandnotifyCountyorGovernmentalAgencyofproposedmitigationstepstaken;(d)developandmaintainEquipmenttointerfacewithCounty-supportedorGovernmentalAgency-supportedandapprovedoperatingsystemsandfirmwareversions;(e)uponrequestbyCountyorGovernmentalAgency,makeavailableanyrequiredcertificationsasmaybeapplicablepercomplianceandregulatoryrequirements(e.g.,CommonCriteria,FederalInformationProcessingStandard140);(f)ensuretheEquipmentisnotwithinthree(3)yearsfromitsend-of-lifedateatthetimeofdeliveryandprovideCountywithend-of-life-schedulesforallapplicableEquipment;(g)(forOEMsonly)supportelectronicdeliveryofdigitallysignedupgradesofanyapplicableEquipmentfirmwarefromCivicPIus,LLC,'sortheoriginalEquipmentmanufacturer'swebsite;and(h)(forOEMsonly)uponrequestbyCountyorGovernmentalAgency,provideanattestationletteridentifyingdateofthemostrecentsecurityvulnerabilitytestingperformedandanyvulnerabilitiesidentifiedandmitigated(mustbedatedwithinsix(6)monthsafteranymajorrelease).SaaSorHostingServices.CivicPIus,LLC,mustusereasonableeffortstoimmediatelynotifyCountyandtheapplicableGovernmentalAgencyofanyinformationsecuritybreachorunauthorizedaccessormodificationofCountyorGovernmentalAgencydata.FormParticipationAgreementforWebsitePublicationsPage40of41
ExhibitGFormProofofPublicationSTATEOFFLORIDACOUNTYOFPALMBEACHBeforetheundersignedauthoritypersonallyappeared(name),whoonoathstatesthatheorsheisofPalmBeachCounty,Florida;thattheattachedcopyofadvertisementbeinga(insertdescription)inthematterof(insertcaption)inthe(insertcourt)Court,waspublishedonthepubliclyaccessiblewebsiteofPalmBeachCounty,Florida,orinanewspaperbyprintintheissuesof(insertinfo)on(insertdate).AffiantfurthersaysthatthewebsiteornewspapercomplieswithalllegalrequirementsforpublicationinChapter50,FloridaStatutes.Sworntoandsubscribedbeforemebymeansofphysicalpresenceoronlinenotarization,thisdayof,202_.(SEAL)NotaryPublic,StateofFloridaCommissionExpires:(dateorapplystamp)PersonallyKnownORProducedIdentificationTypeofIdentificationProduced:FormParticipationAgreementforWebsitePublicationsPage41of41