2001-091 PBS&J Agreement - Conroy Drive Water ProjectRESOLUTION 91-2001
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A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACI 1, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK
7'O IiNTIiR INTO A SCOPE OF SERVICES AND FEE PROPOSAL AGREEMENT WITH POST,
13UCKLEY, SCHUH & JERNIGAN, INC., DBA PBS&J, ATTACHED AS EXHIBIT "A", WHICI I
AGRF,IiMF,NT PROVIDES FOR COMPLETION OF ENGINEERING WORK FOR THF.
PROJECT OF PROVIDING POTABLE WATER SERVICE TO RESIDENTS OF CONROY
DRIVIi WITHIN THE VILLAGE; AND, PROVIDING FOR AN EFFECTIVE DATE.
I31; IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA:
Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby approve
the Scope of Services and Fee Proposal Agreement with Post, Buckley, Schuh & Jernigan, Inc., dba
PBS&.1, attached as Exhibit "A", which agreement provides for completion of engineering work for
the project of providing potable water service to residents of Conroy Drive within the Village.
Section 2. The Mayor and Village Clerk are hereby authorized and directed to execute the Scopc
of Services and Fee Proposal Agreement with Post, Buckley, Schuh & Jernigan, Inc., dba PBS&J,
set forth in Exhibit "A" for and on behalf of the Village of North Palm Beach.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS 25th DAY OF OCTOBER, 2001.
(Village Seal)
A'
• / ~ VILLAGE CLERK
• October 31, 2001
WORK ORDER #1
CONROY DRIVE WATER MAIN
This Work Order, when executed, shall be incorporated in and become an integral part of the
Agreement for Professional Services between the Village of North Palm Beach, Florida
(VILLAGE) and Post, Buckley, Schuh & Jernigan, Inc. (CONSULTANT) dated August 23,
2001, hereafter referred to as AGREEMENT.
A new water main is to be constructed on Conroy Drive to supply potable water to the residents.
PBS&J must coordinate with the previous village consultant (LBFH, Inc.) to take ownership
over the project and then complete it.
TASK 1 FILE RESEARCH
Coordinate with previous village consultant (LBFH, Inc.) to obtain copies of all available
documents. Organize all relevant data to have one comprehensive set.
• Meet with LBFH, Inc. and obtain files (digital copy of drawings and project manual to be
provided)
• Assemble site plans and existing files
• Collect/plot copies
• Coordinate between all maps and data
• Compare discrepancies
• Review in order to take ownership and responsibility for project design
• Review existing construction cost estimate .and update for Village use in budgeting
project.
TASK 2 UPDATE DOCUMENTS & FIELD VERIFICATION
Field check inconsistencies and ground truth data. Village of North Palm Beach personnel to
work in tandem with PBS&J to field verify points of interest.
• Perform walk-through of Conroy Drive
• Assure complete area coverage
• Verify all points of interest, including areas of inconsistencies
• Update drawings with additional information, including Village comments, & current
SUA details
• Replace project manual with current SUA information
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140460-01 VNPB Conroy Drive-scope & fee proposal
• TASK 3 PERMITTING
PBS&J to begin permitting process and take project through completion for Seacoast Utilities
Authority (SUA), for Palm Beach County Health Department and for Village fire marshal.
• Review the status of any permitting already completed
• Take ownership of any existing applications by checking data as necessary
• Complete the permitting process and request approvals
• Provide response to comments and additional information to reviewing agencies. One
resubmittal anticipated.
TASK 4 BID & AWARD
• Respond to technical questions from prospective bidders
• Issue one addendum to bidding documents, as required for clarification or supplemental
information
• Attend bid-opening, review and evaluate bids to provide recommendation of award.
Any service not specifically included in the final Agreement will be considered as an Additional
Service. The fees for Additional Services are at the standazd hourly rates or at a mutually agreed
upon Lump Sum Fee.
LABOR COSTS
Proposed labor costs and associated expenses for engineering services are tabulated below. The
compensation for the work set forth in this work order shall not exceed $12,635.
LABOR COST
TASK 1 -FILE RESEARCH $ 2,308
TASK 2 -UPDATE DOCUMENTS & FIELD VERIFICATION $ 3,392
TASK 3 -PERMITTING $ 4,044
TASK 4 -BID & AWARD 1 718
TOTAL LABOR COST $ 11,462
EXPENSE COST
Internal direct expenses billed in accordance with the AGREEMENT $ 573
Reimbursable expenses billed in accordance with the AGREEMENT $ 600
TOTAL EXPENSE COST $ 1,173
TOTAL COST (LABOR & EXPENSES) $ 12,635
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140460A1 VNPB Conroy Drive-scope & fee proposal
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The duration of the work tasks are summarized below.
TASK 1 -FILE RESEARCH
TASK 2 -UPDATE DOCUMENTS & FIELD VERIFICATION
TASK 3 -PERMITTING
TASK 4 -BID & AWARD
140460-01 VNPB Conroy Drive-scope & tee proposal
TIME (DAYS) FROM
TASK AUTHORIZATION
10 working days
20 working days
30 working days
60 working days
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Date
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Date
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