2001-076 Village Hall Complex Master Site PlanRESOLUTION 76-2001
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
131?ACI I, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK
'f0 ENTER INTO AN AGREEMENT WITH BEA INTERNATIONAL, ATTACHED AS
I;XH1B17' "A", WHICH AGREEMENT IS FOR THE PURPOSE OF SECURING A MASTF,R
SITE PLAN FOR THE NORTH PALM BEACH VILLAGE HALL COMPLEX AND RELATED
SERVICES; AND, PROVIDING FOR AN EFFECTIVE DATE.
BI? 17' RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA:
Section l . 7'he Village Council of the Village of North Palm Beach, Florida, does hereby approve
the agreement with BEA International, attached as Exhibit "A", which agreement is for the purpose
of securing a master site plan for the North Palm Beach Village Hall Complex and related services.
Section 2. 7'he Mayor and Village Clerk are hereby authorized and directed to execute the
agreement with BEA ]nternational, set forth in Exhibit "A" for and on behalf of the Village of Norih
1'ahn Bcach.
Section 3. This resolution shall take effect immediately upon its adoption.
1'ASS}:D AND ADOPTED THIS 13th DAY OF SEPTEMBER, 2001.
(Village Seal)
A7'7'};S ~ ~
VILLAGE CLERK
Gustavo Barenblum, AIA
INTERNATIO
•'' s ,..
- `. _ .:.7
Progrom
LETTER OF AGREEMENT
May 14, 2001
Village of North Palm Beach
501 US Highway One
North Palm Beach, FL 33408
Attn: Mr. Tom Hogarth, Director of
Public Services
John Coloo, AIA
Timothy F. Hullihan, AIA
Hereinafter referred to as "the Village."
AND
BEA International, Inc.
224 Datura Street, Suite 511
West Palm Beach, FL 33401
Hereinafter referred to as "BEA."
Larry Levis, AIA
Paul Martinez, PE
Bruno-Elias Ramos, AIA
Re: "Village of North Palm Beach /Village Hall Complex Master Plan"
Dear Tom:
BEA International, Inc. is pleased to provide this Letter of Agreement to the Village of
North Palm Beach (the Village). The Client desires to retain BEA International to
provide site planning services for the Village of North Palm Beach Village Hall
Complex. All services shall be provided based on the terms and conditions detailed
herein and the attached Hourly Rate Schedule.
1.0 PROJECT DESCRIPTION
1.1 The Village wishes to prepare a Master Site Plan for the Village Hall
Complex, including analyzing existing facilities; the feasibility of acquiring
adjacent land; consulting with administration, staff and facility users;
developing goals and objectives; developing and presenting alternative
recommendations for building and site usage and design; providing a cost
estimate of proposed improvements; and conducting recommendations far
approval.
• 1.2 The boundary for the area to be master planned is as follows:
a. U.S. One to the east.
b. South Anchorage Drive to the South.
BRUNO-ELIAS d ASSOCIATES, INC.
771 Dolwo 91ree1 Spite 511 Wesl Polm Beach, FL 33101 Voice: 561-833.0191 Fax: 561-833.0193 WWW.BEALCOM M 0002156 CA 0001359
•
c. Eastwind Drive to the West.
d. Village property line to the North.
1.3 The Village will provide any needed information regarding infrastructure
design (stormwater, electrical, etc.) and costs.
1.4 The final product for this phase of work will include a colored, illustrative
Master Site Plan for the Village Hall Complex showing proposed site
development including building locations, parking layout, vehicular and
pedestrian circulation, stormwater treatment areas, plazas and open space,
and landscape areas; up to three perspective sketches illustrating the
proposed character of the development; and a construction cost estimate fior
the proposed improvements.
1.5 No construction budget or design schedule have been established for the
development of the Village Hall Complex.
2.0 SCOPE OF SERVICES
BEA International shall complete the following tasks:
PART I -MASTER PLAN
2.1 Project Objectives -Attend up to a total of three (3) meetings with the
Village Manager, members of the Village Council, Library staff, Recreation
staff and/or others to gain an understanding of project needs and objectives.
BEA will coordinate all meetings, and prepare asummary/developmen4
program based those discussions.
2.2 Base Map - Prepare a base map for the site utilizing existing digital files
provided by the Village. The Village will inform BEA of any possible
expansion areas to be included on the base map or master plan area.
2.3 Development Plan -Prepare and submit a written list of objectives, and a
proposed Site Development Program, for review and approval of the Village
prior to proceeding with design concepts. BEA will attend a maximum of
three meetings with Village staff, Planning Commission, Library Board and
Village Council, if required, to build consensus regarding the proposed
Program.
• 2.4 Alternative Site Plan Concepts -Prepare and submit up to three (3)
alternative Site Plan Concepts, based on the development program. These
shall be "bubble diagrams" showing proposed land uses, pedestrian/vehicular
circulation and interrelationships based on the approved Site Development
•
Program.
2.5 Review Meetings -Attend up to three (3) meetings with Village staff,
Planning Commission, Library Board and/or Village Council to review and
discuss the Site Plan Concepts and to determine a direction in which to
proceed.
2.6 Preliminary Master Site Plan - Prepare a Preliminary Master Site Plan and
up to three (3) character sketches based on the direction received from the
review meetings.
2.7 Cost Estimate -BEA will prepare a conceptual construction cost estimate
that will include building and site infrastructure costs for the final approved
design scheme.
2.8 Review Meetings -Attend up to three (3) meetings with Village staff,
Planning Commission, Library Board and/or Village Council to review and
discuss the Preliminary Master Site Plan, character sketches and construction
cost estimate.
2.9 Final Master Site Plan -Prepare and submit a final Master Site Plan, based
on the direction received from the review meetings.
2.10 Revisions -Revise the final Plan one (1) time, if necessary, and submit a
colored presentation board to BEA for presentation purposes.
2.11 Final Presentation -Attend one (1) presentation of the final Plan to the
Village Council.
2.12 Project Management- BEA will serve as the overall project coordinator. In
that role, BEA will schedule the work being performed by the Village, Bf_:A
and BEA's subconsultants in order to improve the timeliness and accuracy of
the design product.
PART II -ADDITIONAL SERVICES
2.13 Additional Services -BEA will provide Additional Services as mutually
agreed upon between BEA and the Village. These may include, but are not
limited to:
• • Preparation of additional design concepts, character sketches or construction
cost estimates
• Attendance at additional meetings beyond the total number of meeting listed
in paragraphs 2.1, 2.3, 2.5 and 2.8
• Preparation of schematic design, design development and/or construction
documents
Bidding and construction phase services
3.0 PROJECT SCHEDULE
BEA is prepared to begin work on the project immediately upon receipt of this
executed Letter of Agreement. BEA shall perform its work in such a mannor
as to comply with an agreed upon schedule to be determined. Not including
the time needed for review and approval of interim submittals, BEA will
conclude the basic scope of work outlined herein within 120 calendar days.
4.0 ASSIGNED PERSONNEL
Timothy F. Hullihan, AIA -Project Manager/Sr. Architect
5.0 COMPENSATION
5.1 The fee for Part I, Master Plan, shall be a lump sum fee of thirty-four
thousand eight hundred and eighty dollars ($34,880), plus all out-of-pocket
expenses for reproduction and telecommunications. Invoicing will be based
on the monthly estimated percentage of completion for each task identified in
Article 2. No percentage of fees will be held back in the form of "retainage"
on tasks 2.1 through 2.8 and tasks 2.10 through 2.12. However, the entire
invoiced amount of task 2.9 will be retained until the Village Council is
satisfied with its completion. Attachment B identifies the lump sum fee for
each of these tasks.
5.2 The fee for Part II, Additional Services, shall be billed using the attached
Hourly Rate Schedule, or as an agreed upon fixed fee.
5.3 Hourly Rate Schedule /Other Direct Costs -Please refer to the attached
Hourly Rate Schedule for hourly rate charges and for information concerning
other direct costs.
6.0 THE VILLAGE'S RESPONSIBILITIES
6.1 The Village agrees to designate the Public Services Director as its Project
Representative, who shall be BEA's point of contact with the Client, and v~ha
shall, by virtue of this designation, have the authority to direct the work of
• BEA and their consulting team. The Project Representative shall tie
responsible for providing information to BEA that is identified in ttris
agreement as the Village's responsibility.
•
6.2 The Village shall provide full information to BEA regarding project
requirements and constraints including, without limitation, a program setting
forth the Client's objectives, all data, drawings, information and all other
resources requested by BEA that are necessary for completion of the project.
6.3 The Village shall comply with any schedule requirements discussed with BEA
during the course of the project and, in any event, shall be available to meet
with BEA and provide decisions in a timely manner throughout the project.
6.4 The Village shall be responsible for all other aspects of the project nof:
specifically assigned to BEA under this Letter of Agreement or any
subsequent request (and acceptance) for Additional Service.
7.0 GENERAL PROVISIONS
7.1 Either party has the right to terminate this agreement at any time with or
without cause upon fifteen (15) day advance written notice to the other party.
BEA will be paid for performance of the contract through thedate of
termination.
7.2 If litigation arises from or as a result of this agreement, the prevailing party
shall be entitled to recover reasonable attorney's fees and costs associated
with said litigation, both at the trial and appellate court levels.
7.3 BEA shall maintain Workers Compensation, Comprehensive General Liability,
Business Auto liability and Professional Liability Insurance as stated below:
WORKER'S COMPENSATION: Coverage to apply for all employees for
statutory limits in compliance with the applicable State and Federal laws. The
policy shall include employers liability. Notwithstanding the number of employees
or any other statutory provisions to the contrary, coverage shall extend to all
employees of BEA and subcontractor. Statute limits shall be in compliance with
applicable State and Federal laws.
COMPREHENSIVE GENERAL LIABILITY: Shall have the minimum limits of
$1,000,000 per occurrence, combined single limit for bodily injury liability and
property damage liability. This shall include premises and operations,
independent consultants, products and completed operations, broad form
property/personal injury, XCU coverage, and a contractual liability endorsement.
BUSINESS AUTO LIABILITY: Shall have the minimum limits of coverage of
$500,000 per occurrence, combined single limit for bodily injury and property
• damage liability. This shall be an auto policy including owned, hired, non-owned,
and employee non-ownership coverage.
•
PROFESSIONAL LIABILITY: Insurance and indemnification -BEA shall
maintain professional liability insurance covering BEA for sums which BEA shall
become legally obligated to pay as damages because of liability arising out of
any negligence, error or mistake in rendering or omission in failing to render the
professional services required in the performance of BEA's agreement with the
Village. Required coverage shall be for limits of liability not less than $1,000,000.
The Village shall be included as an additional insured under the general liability
and automobile liability policies.
Current valid insurance policies meeting the requirements herein identified shall
be maintained during the duration of the named project. There shall be thirty (30)
day notification to the Village in the event of cancellation or modification of any
stipulated insurance policy. It shall be the responsibility of BEA to ensure that all
subcontractors are adequately insured or covered under their policies.
Certificates of Insurance shall be on file with the Village and approved by the
same prior to the commencement of any work activities. Such approval does riot
waive BEA's responsibility to comply with the requirements of this section or
modifications of this section.
Attachments: Hourly Rate Schedule
Lump Sum Fee Breakdown
We look forward to working with you on this project. If you find these terms acceptable
please sign where indicated below and return one signed original to BEA for our files.
Please call me if you have any questions.
AGREED TO AND'ACCEPTED BY:
Village of North PalrrZ Q'ea~h BEA
By:
D
By:
A
Its: Mayor Its: Vice President
Title
i
09/17/2001 10:30 4076265869
VILLAGE OF N P BCH
ATTAC) ~7ENT A
BEA INTERNATIONAL 200I HOURLY RATES
Principal $125.00/hour
Project Manager $ 110.00/hour
Sr. Architect, Sr. Engineer, Planner $ 95.00/hour
Architect, Engineer, Planner $ 90.00/hour
Jr. Architect, Jr. Engineer $ 85.00/hour
Marketing Professional $ 75.00/hour
Cnraduate Architect or Engineex $ 75.00/hour
Interior Resigner $ 75.00/hour
Space Plannex $ 65.00/hour
CARD Drafting $ 65.00/hour
Clerical $ 50.00/hour
'NOT'E: It is agreed That the above stated rates are for 2001. Annually, these rates are
adjusted in accordance with the Consumer Price Index on Jaauary 1st.
PAGE 01
Attachment B
Lump Sum Fee Breakdown
Task: Fee:
2.1 Project Objectives 3,200.00
2.2 Base Map 2,200.00
2.3 Development Plan 2,580.00
2.4 Alternative Site Plan Concepts 3,280.00
2.5 Review Meetings 3,460.00
2.6 Preliminary Master Site Plan 6,680.00
2.7 Cost Estimate 2,350.00
2.8 Review Meetings 2,210.00
2.9 Final Master Site Plan 3,580.00
2.10 Revisions 1,410.00
2.11 Final Presentation 930.00
2.12 Project Management 3,000.00
Total 34,880.00
C~