The URL can be used to link to this page

08-10-2023 VC REG-A additional attachmentVILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Jamie Mount, P.E., Assistant Director of Public Works DATE: August 10, 2023 SUBJECT: RESOLUTION — Approval of an Amendment to the Contract with Ranger Construction Industries, Inc. to revise the scope to add milling and resurfacing services along Buttonwood Drive and eliminate milling and resurfacing services from Fairhaven Place and to increase the compensation by $37,280.00. Through the adoption of Resolution No. 2023-44 on June 8, 2023, the Village Council approved a Contract with Ranger Construction Industries, Inc. for the milling and resurfacing of various roadways within the Village. The milling and resurfacing locations originally included in this project were: Fairhaven Place, Fairhaven Drive, Robalo Court, Cinnamon Road, Alamanda Drive (from Dogwood Road to Lighthouse Drive), Huckleberry Lane, Ironwood Road, Gumtree Road, Firetree Road, Eucalyptus Road, Juniper Drive, Laurel Road, and Laurel Court. The Village budgets for milling and resurfacing projects within the five-year Capital Improvement Plan utilizing Infrastructure Surtax dollars. Village Staff is proposing a change in the Contract's scope of services as follows: • Include milling and resurfacing on Buttonwood Drive • Remove milling & resurfacing of cul-de-sac on Fairhaven Place Recently, residents have inquired as to why Buttonwood Drive was excluded from 2023 milling & resurfacing of Village roadways. Buttonwood Drive was not included in 2023 milling & resurfacing due solely to fiscal limitations for Fiscal Year 22/23. The milling & resurfacing of the existing cul-de-sac on Fairhaven Place is being removed due to timing constraints of construction of a flush grassed median within the center of the cul-de-sac. The median construction was requested by the Surtax Committee during approval funding for 2023 milling & resurfacing. By eliminating the Fairhaven Place cul-de-sac from 2023 milling and resurfacing, funds designated to mill and resurface this area can be applied to Buttonwood Drive. However, the amount of Buttonwood Drive milling and resurfacing exceeds that of the Fairhaven Place cul-de-sac, requiring additional funds. The total cost of Ranger's proposal is $37,280.00; which includes an increase of $54,640.70 associated with Buttonwood Drive milling and resurfacing, while removing $17,360.70 associated with Fairhaven Place cul-de-sac milling and resurfacing. Village Staff is requesting that the compensation be increased by $37,280.00, bringing the new Contract amount to $451,529.16 and the total project budget, including contingency, to #457,280.00. There are sufficient funds available in the Infrastructure Surtax Fund for this purchase (a summary for the Surtax Fund is included in your agenda backup material for review). The attached Resolution and Amendment have been prepared and/or reviewed for legal sufficiency by the Village Attorney. Account Information: Fund Department / Account Account Amount Division Number Description Infrastructure Public Works / 17321- Construction & $414,249.16 Surtax Streets & Grounds Maintenance 66210 Major Renovation Change in Scope $37,280.00 New Contract $451,529.16 Price Contingency $5,750.84 Total with 457,280.00 Contingency Recommendation: Village Staff requests Council consideration and approval of the attached Resolution approving an Amendment to the Contract with Ranger Construction Industries, Inc., to provide milling and resurfacing services for specified Village roadways to revise the scope to remove Fairhaven Place and add Buttonwood Drive and increase the total amount of compensation to $451,529.16 (and the total project budget including contingency to $457,280.00), with funds expended from the Infrastructure Surtax Fund Account No. 17321-66210 (Public Works/Streets & Grounds - Construction & Major Renovation) and authorizing the Mayor and Village Clerk to execute the Amendment in accordance with Village policies and procedures. RESOLUTION 2023- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING AN AMENDMENT TO THE CONTRACT WITH RANGER CONSTRUCTION INDUSTRIES, INC. FOR MILLING AND RESURFACING OF SPECIFIED VILLAGE ROADWAYS TO MODIFY THE SCOPE OF SERVICES AND ADJUST THE TOTAL COST AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2023-44 on June 8, 2023, the Village Council approved a Contract with Ranger Construction Industries, Inc. for milling and resurfacing services on specified Village roadways ("Contract') pursuant to pricing established in an existing Annual Resurfacing and Milling Contract (Project No. 2021050) with Palm Beach County, subject to additional mobilization costs; and WHEREAS, the Village Council wishes to approve an Amendment to the Contract to remove Fairhaven Place from the scope of services and add Buttonwood Drive and adjust the compensation accordingly; and WHEREAS, the Village Council determines that the adoption of this Resolution, including the waiver of any conflicting purchasing policies and procedures, is in the best interests of the citizens and residents of the Village of North Palm Beach. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves an Amendment to the Contract with Ranger Construction Industries, Inc. for the milling and resurfacing of specified Village roadways and authorizes the Mayor and Village Clerk to execute the Amendment on behalf of the Village, a copy of which is attached hereto and incorporated herein. The total cost of this Contract, as amended, shall not exceed $451,529.16, with funds expended from Account No. I7321-66210 (Streets & Grounds - Construction & Major Renovation). Including contingency, the total project budget shall be $457,280.00. Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS DAY OF 52023. (Village Seal) ATTEST: VILLAGE CLERK MAYOR AMENDMENT TO CONTRACT This Amendment is made as of this day of , 2023, by and between the VILLAGE OF NORTH PALM BEACH, 501 U.S. Highway One, North Palm Beach, Florida 33408, a Florida municipal corporation (hereinafter "VILLAGE"), and RANGER CONSTRUCTION INDUSTRIES, INC., a Florida corporation (hereinafter "CONTRACTOR"), whose F.E.I. Number is 59-2098662. RECITALS WHEREAS, on June 8, 2023, the VILLAGE and CONTRACTOR executed a Contract for milling and resurfacing services on specified Village roadways ("Contract") pursuant to pricing established in Palm Beach County's Annual Milling and Resurfacing Contract; and WHEREAS, the parties wish to revise the scope of services to be performed by CONTRACTOR pursuant to the terms of the Contract and adjust the compensation accordingly. NOW THEREFORE, in consideration of the mutual promises set forth in the Contract, as amended, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: The foregoing recitals are hereby ratified and incorporated herein. 2. Section 3.A of the Contract is hereby amended to modify the milling and resurfacing services to be performed by CONTRACTOR to exclude Fairhaven Place and include Buttonwood Drive, as set forth in Change Order #1 dated August 8, 2023, a copy of which is attached hereto and incorporated herein. 3. Section 3.13 of the Contract is hereby amended to increase the total cost of such services from $414,249.16 to $451,529.16, subject to adjustments based on the actual quantities in accordance with the unit pricing set forth in CONTRACTOR'S Proposal. 4. All other provisions of the Contract, to the extent not expressly modified herein, shall remain in full force and effect. IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this Amendment as of the day and year first above written. RANGER CONSTRUCTION INDUSTRIES, INC. Print Name: Position: Page 1 of 2 VILLAGE OF NORTH PALM BEACH By: DAVID NORRIS MAYOR ATTEST: BY: JESSICA GREEN VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: VILLAGE ATTORNEY Page 2 of 2 FRanger Construction Industries, Inc. CHANGE ORDER #1 Central Divisioni1) 793-9400 101 Sansbury's Wayi1) 790-4332 West Palm Beach, FL 33411�truction.com Phone: (561) 793-9400 Fax: (561) 790-4332 www. rang erconstruction. com Submitted To: Village of North Palm Beach Date: 08 -Aug -23 Phone: (561) 296-1077 Address: 645 Prosperity Farms Road Fax: North Palm Beach, 33408 Job Name: Village of NPB Milling and resurfacing Job Location: Village of North Palm Beach Contact: Jamie Mount Prop. Owned By: Page 1 of 1 ADD BUTTONWOOD ITEM No. DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION 31 Superpave asph.conc.SP 9.5 lev C 352.00 TN $115.00 $40,480.00 or Type Sill (>500 Tons order) Residential Roadways 28 Mill existing asphalt pvmt 5,867.00 SY $2.10 $12,320.70 Residential Roadways 26 Portable milling machine 8.00 HR $230.00 $1,840.00 TOTAL $54,640.70 REMOVE FAIRHAVEN PLACE 31 Superpave asph.conc.SP 9.5 lev C 112.00 TN $120.00 $13,440.00 or Type SI II (>500 Tons order) Residential Roadways 28 Mill existing asphalt pvmt 1,867.00 SY $2.10 $3,920.70 Residential Roadways TOTAL -$17,360.70 NET TOTAL $37,280.00 1) Buttonwood Asphalt quantity based on an average yield of 120 Ib/sy of 1" laydown. (5,867 SY) 4) Fairhaven PI Asphalt quantity based on an average yield of 120 Ib/sy of 1" laydown (1867 SY) Page 1 of 1 Aw afF1F61raEi r - `'`• - m= it tt '<•�" i �- t'; 4 . .. 1714 Rr k , ,� ' , 4 x�,,, t•. �+--� ;pt•• 1 f -Fy---B�xL �in3� rill+i�� '�q� y� �9� a� I�� - H6ti 3..- R= � c,+� - ' :� iri r.� a �+i _ •.# � - k 1 iteter,��i s -�- �-- �y E-x � � _ ��' � �`� �• JIM VIF JI.- Dw U:.IIUE,, rset F ' tee''' ` SRO OS ILLIN & RESURF ONG �t _ • r '' - b(+,.♦,_ �� P r N'-I [ l• it S�-k 1 � , is TIN 40 r j rte+ - -- ��,'4W 1 T1• i �I , to _ {, '.T' I '' �� .__-•�-�-�--+tl�o.l- 3 � - ' ! _ .'! f Pl IL .y - I �----- - fl � F�i�IRHA - � �_CUL� -SAC - M r kESURFAC I n a� 'r -li, WER-No -_ Nc'xL(LaC a Biv.d -7 t