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07-13-2023 VC REG-A with attachments VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, JULY 13, 2023 501 U.S. HIGHWAY 1 7:00 PM David B. Norris Susan Bickel Darryl C. Aubrey Mark Mullinix Deborah Searcy Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/CivicAlerts.aspx?AID=496 ROLL CALL INVOCATION - MAYOR PLEDGE OF ALLEGIANCE - VICE MAYOR AWARDS AND RECOGNITION APPROVAL OF MINUTES 1. Minutes of the Regular Session held June 22, 2023 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. 2. 2023 LEGISLATIVE SESSION UPDATE - Senator Bobby Powell, District 24 Regular Session Agenda, July 13, 2023 Page 2 of 3 CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 3. RESOLUTION – Approving the purchase of Police Department Radio Equipment and Accessories from Communications International, Inc. at a total cost of $39,866.84; and authorizing the Village Manager to take all actions necessary to effectuate the purchase. 4. Receive for file Minutes of the Planning Commission meeting held 11/01/22. 5. Receive for file Minutes of the Planning Commission meeting held 12/06/22. 6. Receive for file Minutes of the Planning Commission meeting held 2/14/23. 7. Receive for file Minutes of the Planning Commission meeting held 3/7/23. 8. Receive for file Minutes of the Library Advisory Board meeting held 5/23/23. 9. Receive for file Minutes of the Business Advisory Board meeting held 6/20/23. DECLARATION OF EX PARTE COMMUNICATIONS PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 10. PUBLIC HEARINGS AND 2ND READINGS OF ORDINANCES 2023-05 AND 2023-06 ORDINANCE 2023-05 – COMPREHENSIVE PLAN AMENDMENT – FUTURE LAND USE ELEMENT Consider a motion to adopt and enact on second reading Ordinance 2023-05 amending the Future Land Use Element of the Village of North Palm Beach Comprehensive Plan to facilitate redevelopment. ORDINANCE 2023-06 – CODE AMENDMENT – C-3 REGIONAL BUSINESS DISTRICT ZONING REGULATIONS Consider a motion to adopt and enact on second reading Ordinance 2023-06 amending Article III, "District Regulations," of Appendix C (Chapter 45) of the Village Code of Ordinances by amending Section 45-34.1 to revise the zoning regulations for the C-3 Regional Business District to facilitate redevelopment and provide for a new Planned Unit Development Procedure; Amending Section 45-35.1, "Planned Unit Development," to allow for use by properties within the C-3 Zoning District under specified circumstances; Amending Article VII, "Nonconforming Uses of Land and Structures," by amending Section 45-65 to remove a reference to the C-3 Zoning District; amending Article VIII, "Landscaping," by amending Sections 45-90, "Landscape Requirements for Site Perimeters," and Section 45-91, "Landscape Requirements for Base of Foundation," to modify the requirements for the C-3 Zoning District. 11. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2023-10 – ARTIFICIAL TURF/SYNTHETIC GRASS Consider a motion to adopt and enact on second reading Ordinance 2023-10 amending Article III, “District Regulations,” of Appendix C (Chapter 45) of the Village Code of Ordinances by adopting a new section Section 45-29, “Artificial Turf/Synthetic Grass;" providing for permitted locations; providing for material standards and specifications; providing regulations for installation, maintenance and repair. OTHER VILLAGE BUSINESS MATTERS 12. MOTION – CONFIRMATION OF DEPUTY VILLAGE CLERK APPOINTMENT Consider a motion to confirm the appointment of Philippa Davis as Deputy Village Clerk. 13. RESOLUTION – DONATION POLICY Consider a motion to adopt a resolution adopting a Donation Policy for the Village. Regular Session Agenda, July 13, 2023 Page 3 of 3 14. RESOLUTION – PROPERTY, CASUALTY AND WORKERS' COMPENSATION INSURANCE Consider a motion to adopt a resolution accepting a proposal from First Florida Insurance Brokers to provide Property, Casualty and Workers’ Compensation Insurance through Public Risk Mana gement of Florida for Fiscal Year 2024 at a total estimated cost of $951,436; and authorizing Village Administration to take all actions necessary to implement such coverage. COUNCIL AND ADMINISTRATION MATTERS 15. MOTION – Designating a voting delegate for the Florida League of Cities Conference MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS 16. Lakeside Park Update REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda. DRAFT MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JUNE 22, 2023 Present: David B. Norris, Mayor Darryl C. Aubrey, Sc.D., President Pro Tem Mark Mullinix, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk Absent: Susan Bickel, Vice Mayor Deborah Searcy, Councilmember ROLL CALL Mayor Norris called the meeting to order at 7:00 p.m. All members of Council were present except for Vice Mayor Bickel and Councilmember Searcy who were out of town. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Norris gave the invocation and President Pro Tem Aubrey led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held June 8, 2023 were approved as written. STATEMENTS FROM THE PUBLIC Gina A. Levesque, CFE of the Palm Beach County Commission on Ethics gave an annual overview and information regarding the importance of ethics in local government and discussed the practices and purpose of the Palm Beach County Commission on Ethics as well as where to find information on ethics and contact information. Chris Ryder, 118 Dory Road S, expressed concern that Ms. Levesque was given the opportunity to speak before he could come up to speak on public comment. Mr. Ryder continued where he left off from his overview of changes that were made to the Village code during the spring of 2020. Jack Baldwin, 753 Lagoon Drive, expressed his concerns regarding vehicles parking in swales. Draft Minutes of the Village Council Regular Session held June 22, 2023 Page 2 of 6 PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS PUBLIC HEARING AND SECOND READING OF ORDINANCE 2023-09 CODE AMENDMENT – C-MU US-1 MIXED USE DISTRICT A motion was made by President Pro Tem Aubrey and seconded by Councilmember Mullinix to adopt and enact on second reading Ordinance 2023-09 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE III, “DISTRICT REGULATIONS,” OF APPENDIX C (CHAPTER 45) OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 45-31, “C-MU US-1 MIXED USE DISTRICT,” TO PROVIDE ADDITIONAL SETBACKS FOR THE PROTECTION AND PRESERVATION OF THE VILLAGE’S RESIDENTIAL SINGLE-FAMILY NEIGHBORHOODS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Community Development Director Caryn Gardner-Young stated that the ordinance was being presented for a second reading and began a presentation on the C-MU Zoning Text Amendment. Mrs. Gardner-Young discussed and explained that staff was requesting to provide additional building setbacks for the C-MU Zoning District based upon building height to address unforeseen and unintended consequences of changes to state law. Mrs. Gardner-Young continued by stating that proposed text language was added since the first reading of the ordinance which read “These setbacks shall apply wherever height limitations are depicted on the regulating plan (figures 1-4)”. Mrs. Gardner-Young explained that the maximum height in the C-MU was four (4) stories and that a waiver could be requested to allow five (5) stories on land north of Anchorage. Mrs. Gardner-Young gave an example of what the setbacks would be for buildings between three (3) and eight (8) stories. The proposed language was reviewed and determined to be consistent with the Village’s Comprehensive Plan. Staff was recommending approval of the proposed ordinance and the Planning Commission was also recommending approval but recommended that the Village Council consider a longer setback of seventy-five (75) feet. Mrs. Gardner-Young stated that Village Council recommended approval of the ordinance on first reading as presented by Village staff with the Village Attorney to determine if a longer rear setback is possible and clarifying the rear setback. Mr. Rubin discussed and explained the proposed seventy-five (75) foot setback. There being no comments from the public, Mayor Norris closed the public hearing. Thereafter, the motion to adopt and enact on second reading Ordinance 2023-09 passed with all present voting aye. ORDINANCE 2023-10 CODE AMENDMENT – ARTIFICIAL TURF/SYNTHETIC GRASS A motion was made by President Pro Tem Aubrey and seconded by Councilmember Mullinix to adopt on first reading Ordinance 2023-10 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE III, “DISTRICT REGULATIONS,” OF APPENDIX C (CHAPTER 45) OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW SECTION 45-29, “ARTIFICIAL TURF/SYNTHETIC GRASS;” PROVIDING FOR PERMITTED LOCATIONS; PROVIDING FOR MATERIAL STANDARDS AND SPECIFICATIONS; PROVIDING REGULATIONS FOR INSTALLATION, MAINTENANCE Draft Minutes of the Village Council Regular Session held June 22, 2023 Page 3 of 6 ORDINANCE 2023-10 CODE AMENDMENT – ARTIFICIAL TURF/SYNTHETIC GRASS continued AND REPAIR; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mrs. Gardner-Young began a presentation regarding the proposed artificial turf text amendment. Mrs. Gardner-Young explained that Village staff and residents were requesting to adopt a new section in the Village code addressing the ability of residents to install artificial turf/synthetic grass on their private property. Mrs. Gardner-Young stated that the current code was silent to artificial turf/synthetic grass. Mrs. Gardner-Young reviewed and discussed the advantages and disadvantages of artificial turf. The proposed language was reviewed and determined to be consistent with the Village’s Comprehensive Plan. Staff was recommending approval of the proposed ordinance to establish regulatory guidelines to set limitations on artificial turf usage to fit within the Village’s values, address installation standards, and create a permitting process. The Planning Commission recommended approval of the ordinance as presented by Village staff but to remove the sunset provisions, coverage percentage and permit only sand and organic infill. Deborah Cross, 2560 Pepperwood Circle S, expressed her concerns regarding artificial turf and gave her recommendations for alternatives. Discussion ensued between Mr. Rubin and Councilmembers regarding conflicting language in the ordinance regarding the requirement of the artificial material manufactured of polyethylene monofilament and the restriction of indoor or outdoor plastics in the ordinance. Mr. Rubin and Mrs. Gardner-Young clarified and stated that the reference to polyethylene monofilament was a reference from ordinances of other municipalities and the prohibition of indoor or outdoor plastics intended to prohibit plastic or nylon carpeting as a replacement for properly manufactured artificial turf. Discussion ensued between Mr. Rubin and Councilmembers regarding recommendations for clarifying language in the proposed ordinance. Thereafter, the motion to adopt on first reading Ordinance 2023-10 passed with all present voting aye. CONSENT AGENDA APPROVED Councilmember Mullinix moved to approve the Consent Agenda. President Pro Tem Aubrey seconded the motion, which passed with all present voting aye. The following items were approved: Resolution approving a Federally Funded Subaward and Grant Agreement with the State of Florida Division of Emergency Management for the receipt of FEMA Grant Funds for costs and damages incurred during Hurricane Nicole; and authorizing the Village Manager to execute the agreement on behalf of the Village. Resolution approving the Sole Source purchase of a complete E-Key System from the Knox Company for use by the Fire Rescue Department at a total cost of $49,686.49; and authorizing the Village Manager to execute the required agreement and take all steps necessary to effectuate the purchase. Resolution approving a Blanket Purchase Order for various Village departments with Precision Landscape Company of Palm Beach County, Inc. in an amount not to exceed $150,000; for miscellaneous landscaping and grounds maintenance services. Draft Minutes of the Village Council Regular Session held June 22, 2023 Page 4 of 6 CONSENT AGENDA APPROVED continued Receive for file Minutes of the Golf Advisory Board meeting held 5/8/23. Receive for file Minutes of the Recreation Advisory Board meeting held 5/9/23. RESOLUTION 2023-48 – COMMUNITY CENTER SOD AND SOIL REPLACEMENT & NEW FIELD IRRIGATION CONTRACT A motion was made by Councilmember Mullinix and seconded by President Pro Tem Aubrey to adopt Resolution 2023-48 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A PROPOSAL FROM HAVERLAND AG INNOVATIONS, INC. TO REPLACE SOD AND SOIL DAMAGED BY THE TORNADO AND PROVIDE NEW FIELD IRRIGATION AT THE COMMUNITY CENTER AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; WAIVING THE VILLAGE’S PURCHASING POLICIES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE. Director of Leisure Services Zak Sherman discussed and explained the purpose of the resolution. The Community Center grounds experienced significant tornado damage and as a result needed sod, soil and irrigation replacement. Staff was recommending the acceptance of the proposal submitted by Haverland Ag Innovations, Inc. to replace sod, soil and provide new field irrigation in an amount not to exceed $171,737.36. Thereafter the motion to adopt Resolution 2023-48 passed with all present voting aye. RESOLUTION 2023-49 – COMMUNITY CENTER NEW ATHLETIC FIELD AND BASKETBALL COURT LIGHTING CONRACT A motion was made by Councilmember Mullinix and seconded by President Pro Tem Aubrey to adopt Resolution 2023-49 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A CONTRACT WITH MUSCO SPORTS LIGHTING, LLC FOR THE PURCHASE AND INSTALLATION OF NEW ATHLETIC FIELD AND BASKETBALL COURT LIGHTING AT THE COMMUNITY CENTER TO REPLACE TORNADO DAMAGED SYSTEMS UTILIZING PRICING ESTABLISHED IN AN EXISTING SOURCEWELL AGREEMENT AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Sherman discussed and explained the purpose of the resolution. The Community Center grounds experienced significant tornado damage and as a result needed replacement of lighting for the athletic fields and basketball court. Staff was recommending the acceptance of a proposal from Musco Sports Lighting, LLC to purchase and install new athletic field and basketball court LED lighting at a total cost not to exceed $443,028. Thereafter the motion to adopt Resolution 2023-49 passed with all present voting aye. Draft Minutes of the Village Council Regular Session held June 22, 2023 Page 5 of 6 RESOLUTION 2023-50 – POLICE VEHICLES PURCHASE A motion was made by President Pro Tem Aubrey and seconded by Councilmember Mullinix to adopt Resolution 2023-50 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING THE PURCHASE OF FOUR CHEVROLET TAHOE SPORT UTILITY POLICE PATROL VEHICLES FROM DUVAL CHEVROLET PURSUANT TO PRICING ESTABLISHED IN AN EXISTING FLORIDA SHERIFFS ASSOCIATION CONTRACT AND EQUIPPED BY DANA SAFETY SUPPLY, INC. PURSUANT TO PRICING ESTABLISHED IN AN EXISTING CITY OF MIAMI CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE. Public Works Director Chad Girard explained that the purpose of the resolution was to purchase four (4) Police Department Patrol vehicles. During the Fiscal Year 2024 budgetary process, the Police Department identified the need for vehicles and as a result of limited supply, staff was requesting that the vehicles be procured prior to Fiscal Year 2024 utilizing funds held in the Village’s Special Projects Fund and purchased at a total cost of $263,796. Thereafter the motion to adopt Resolution 2023-50 passed with all present voting aye. RESOLUTION 2023-51 – POLICE BOAT ENGINES PURCHASE A motion was made by Councilmember Mullinix and seconded by President Pro Tem Aubrey to adopt Resolution 2023-51 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE PURCHASE OF TWO MERCURY OUTBOARD ENGINES FOR THE POLICE DEPARTMENT’S MARINE2 PATROL BOAT FROM NICK’S CREATIVE MARINE, INC.; WAIVING THE VILLAGE’S PURCHAS ING POLICIES; AUTHORIZING THE SURPLUS OF THE EXISTING ENGINES; AND PROVIDING FOR AN EFFECTIVE DATE. Police Chief Richard Jenkins explained that the engines in the Marine 2 patrol boat were out of warranty and in need of replacement. Thereafter the motion to adopt Resolution 2023-51 passed with all present voting aye. COUNCIL AND ADMINISTRATION MATTERS MOTION – Designating a voting delegate for the Florida League of Cities Conference. Discussion ensued between Councilmembers regarding the designation of a voting delegate for the Florida League of Cities Conference that would be taking place in August. Council came to consensus to postpone the motion to the next Council meeting on July 13. MAYOR AND COUNCIL MATTERS/REPORTS Councilmember Mullinix asked if it were possible to increase the number of golf memberships available at the Country Club. Draft Minutes of the Village Council Regular Session held June 22, 2023 Page 6 of 6 MAYOR AND COUNCIL MATTERS/REPORTS continued Discussion ensued between Head Golf Professional Alan Bowman and Councilmembers regarding the possibility of increasing golf memberships. Mayor Norris asked if parking in the swales would be addressed. Mr. Huff stated that he and Mrs. Gardner-Young were working on an ordinance for restricting parking in swales and would be bringing the item back to a future meeting for consideration. VILLAGE MANAGER MATTERS/REPORTS Mr. Huff announced that the next Fourth of July event would be taking place at the Country Club. Mr. Huff asked Assistant Public Works Director Jamie Mount to give an update on the repairs of the U.S. Highway 1 Bridge, and Prosperity Farms Road Bridge. Mr. Mount gave an update on two (2) bridge projects within the Village. Mr. Mount explained that the U.S. Highway 1 Bridge was the responsibility of the Florida Department of Transportation and the Prosperity Farms Road Bridge was the responsibility of Palm Beach County. Mr. Mount stated that the letting date for the U.S. Highway 1 Bridge was September 27, 2023. The letting is the opening of bids and selection of a proposal. The start date for the U.S. Highway 1 Bridge was scheduled for February 2024. Mr. Huff stated that the duration of the project for the U.S. Highway 1 Bridge would be approximately eighteen (18) months. The bridge would not be closed during the construction. Councilmember Mullinix asked if both bridges would be under construction at the same time. Mr. Mount stated that Palm Beach County has not provided construction dates for the Prosperity Farms Road Bridge and that they were currently in the permitting stages of the project. Mr. Mount stated that he would follow up with Palm Beach County to see if he can get an estimated time frame for the start of the bridge project. Discussion ensued between Mr. Mount, Mr. Huff and Councilmembers regarding the projected dates for the U.S. Highway 1 Bridge, and Prosperity Farms Road Bridge. Council requested that the construction on the two (2) bridges not take place at the same time. Mr. Mount stated that he would communicate Council’s request to FDOT and Palm Beach County. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:19 p.m. Jessica Green, MMC, Village Clerk VILLAGE OF NORTH PALM BEACH POLICE DEPARTMENT TO: The Honorable Mayor and Members of the Village Council THRU: Chuck Huff, Village Manager FROM: Rick Jenkins, Police Chief DATE: July 13, 2023 SUBJECT: RESOLUTION – Approving the purchase of Police Radio Equipment and Accessories from Communications International, Inc. pursuant to pricing established in an existing Hillsborough County Sheriff’s Office Contract Village Staff is recommending Village Council consideration and adoption of the attached Resolution approving the purchase of police radio equipment and accessories from Communications International, Inc. This purchase includes six (6) radios for police vehicles, portable radio equipment and installation. Background: The Police Department utilizes police radio equipment as a means of receiving and transmitting assignments, requesting assistance, broadcasting emergency messages, and coordinating field activities. Purchasing: The attached quote from Communications International, Inc. is based in pricing established in an existing Contract with the Hillsborough County Sheriff’s Office (ITB No. 15-20). As this purchase exceeds $25,000.00 and is less than $50,000, the Village’s purchasing policies and procedures require approval by the Village Council on the consent agenda. There are adequate funds in the budget to cover this purchase. This is not a capital purchase and does not require the use of CIP funds. Funding: Department Account Number Account Description Amount Police A5711-34660 R & M P.A. Comm. Systems $39,866.84 The attached Resolution has been prepared and/or reviewed by the Village Attorney for legal sufficiency. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution approving the purchase of Police Department radio equipment and accessories from Communications International, Inc. pursuant to pricing established in an existing Hillsborough County Sheriff’s Office Contract at a total cost of $39,866.84, with funds expended from Account No. A5711-34660 (Police Department – Repair and Maintenance Communications Systems), in accordance with Village policies and procedures. RESOLUTION 2023- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING THE PURCHASE OF POLICE DEPARTMENT RADIO EQUIPMENT AND ACCESSORIES FROM COMMUNICATIONS INTERNATIONAL, INC. PURSUANT TO PRICING ESTABLISHED IN AN EXISTING HILLSBOROUGH COUNTY SHERIFF’S OFFICE CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Police Department requested the purchase of six (6) radios for police vehicles, portable radio equipment and installation from Communications International, Inc. pursuant to pricing established in an existing Hillsborough County Sheriff’s Office Contract (ITB No. 15 -20); and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves the purchase of six (6) radios for police vehicles, portable radio equipment and installation from Communications International, Inc. pursuant to pricing established in an existing Hillsborough County Sheriff’s Office Contract (ITB No. 15-20) at a total cost of $39,866.84, with funds expended from Account No. A5711-34660 (Police Department – R & M Communication Systems). The Village Council further authorizes the Village Manager to take all actions necessary to effectuate the purchase. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS ____DAY OF ____________, 2023. (Village Seal) MAYOR ATTEST: VILLAGE CLERK COMMUNICATIONS An Employee Owned Company INTERNATIONAL Hillsborough County Sheriff’s Office INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY, 2020 Photos:Wikipedia Table of Contents LETTER OF INTENT 1 TABLE OF CONTENTS 6 PART A – GENERAL TERMS & CONDITIONS 6 21. SIGNATURE OF ACKNOWLEDGMENT 10 PART B – SPECIAL PROVISIONS 11 PART C – SPECIFICATIONS 21 PART D – BID RESPONSE 40 1. EXCEPTIONS 40 2. PRICING 41 3. WARRANTY 42 4. VENDOR ORDER INSTRUCTIONS 42 5. BID CONTACT INFORMATION 43 6. AFFIRMATION AND DECLARATION 44 BID CHECKLIST 46 Ci COMPANY PROFILE AND QUALIFICATIONS 46 ATTACHMENT M - LIST OF LICENSES AND QUALIFICATIONS 49 Ci REFERENCES 46 APPENDIX I - VENDOR PACKET 62 VENDOR APPLICATION 62 W9 63 DIRECT DEPOSIT AUTHORIZATION FORM 64 BUSINESS TAX RECEIPT 66 CERTIFICATE OF INSURANCE 67 EXHIBIT A - D.2 PRICING FORM 68 D.2.1 MICROWAVE SYSTEMS ANNUAL ALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICECS 68 D.2.2 EAST SYSTEM 800 MHz EDACS TRUNKED SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES D.2.3 WEST SYSTEM 800 MHz EDACS SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES D.2.4 EAST SYSTEM P25 TRUNKED SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES D.2.5 WEST SYSTEM P25 TRUNKED SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES D.2.6 MUTUAL AID SYSTEM 800 MHz CONVENTIONAL SYSTEM ANNUAL ALIGNMENT AND PREVENTATIVE SERVICES D.2.7 OTHER SYSTEM COMPONENTS ANNUAL ALIGNMENT AND PREVENTATIVE SERVICES D.2.8 ORIENT ROAD JAIL AND FALKENBURG ROAD JAIL UHF/DMR AND ACCESSORIES D.2.9 OTHER SYSTEM SERVICES D.2.10 PROFESSIONAL SERVICES FOR SUPPORT OF COMMUNICATIONS SYSTEMS D.2.11 NEW PARTS AND COMPONENTS D.2.12 NEW EQUIPMENT AND ACCESSORIES D.2.13 OTHER SERVICES, OPTIONS, ACCESSORIES D.2.14 REPLACEMENT SPARE PARTS (REFURBISHED or EXCHANGED) & PARTS FOR REPAIR TO INCLUDE ITEMS REQUIRING MANUFACTURE OR DEPOT REPAIR D.2.15 ADDITIONAL COMPONENTS AND SERVICES D.2.16 FLAT RATE REPAIRS INCLUDING PARTS D.2.17 COMMUNICATIONS TOWER STRUCTURE BID PROPOSAL D.2.18 UPS SYSTEMS, DC POWER SYSTEMS AND BATTERY SYSTEMS BID PROPOSAL INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS DECEMBER 20, 2020 15-20: COMMUNICATIONS SYSTEMS INSTRUCTIONS TO BIDDERS - 2 - Hillsborough County Sheriff's Office Sheriff's Operations Center, Financial Services Division – Purchasing Section 2008 East 8th Avenue Tampa, FL 33605 Heather Brewer, Buyer ☎: (813) 247-0028 📧📧: HBrewer@TeamHCSO.com INSTRUCTIONS TO BIDDERS Included herein are GENERAL TERMS & CONDITIONS (PART A), SPECIAL PROVISIONS (PART B), SPECIFICATIONS (PART C) and BID RESPONSE (PART D), which together with all attachments, constitute the entire "Bid Package". Said Bid Package must be the basis upon which all bids are offered and must be kept together and returned, intact, by the time and at the place specified herein. The Bidder must manually sign the GENERAL TERMS AND CONDITIONS (PART A) and BID RESPONSE (PART D). Any questions concerning this Invitation to Bid (Bid) should be directed to the Buyer whose name appears above. When awarded, the Bid Package becomes the "Contract Document". The Bidder's signature on the BID RESPONSE (Part D), constitutes Bidder's agreement to the terms therein. The signature on the Bid Package must be that of an Officer of the Company, or an individual authorized to commit the Company to a legal and binding Contract. READ THE ENTIRE BID PACKAGE CAREFULLY BEFORE SIGNING. NOTICE TO BIDDERS WHEN SUBMITTING A SEALED BID PACKAGE, CLEARLY MARK THE PACKAGE AS A BID DOCUMENT ON THE OUTSIDE OF THE ENVELOPE OR BOX. INCLUDE THE BID NUMBER AND THE DATE AND TIME OF THE BID OPENING. 15-20: COMMUNICATIONS SYSTEMS TABLE OF CONTENTS - 3 - TABLE OF CONTENTS PAGE Instruction to Bidders 2 DATES, TIMES & PLACES – MEETINGS & DEADLINES 4 PART A – General Terms & Conditions 5 SIGNATURE OF ACKNOWLEDGMENT 9 PART B – Special Provisions 10 PART C – Specifications 20 PART D – Bid Response 40 SIGNATURE OF AFFIRMATION & DECLARATION 43 Statement of No Bid 44 Bid Checklist 45 Package Label 46 Listing of Attachments 47 APPENDIX I – Vendor Packet (Application, W9, Direct Deposit) Attached EXHIBT A - D.2 Attached PROPOSED SCHEDULE OF EVENTS DATE Bid Advertised / Posted to HCSO and OSD Websites December 20, 2020 DEADLINE TO SUBMIT BID January 4, 2021 Award Notification Target Date January 22, 2021 15-20: COMMUNICATIONS SYSTEMS DATES, TIMES & PLACES - 4 - HILLSBOROUGH COUNTY SHERIFF'S OFFICE 2008 EAST 8TH AVENUE TAMPA, FLORIDA 33605 SUBJECT: INVITATION TO BID 15-20 BID TITLE: 800 MHZ ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) AND 700 MHZ DIGITAL P25 COMMUNICATIONS SYSTEMS OPENING DATE & TIME: 📆📆 January 4, 2021 at 🕒🕒 3:00 PM PLACE: Hillsborough County Sheriff's Office Sheriff's Operations Center Financial Services Division - Purchasing Section 2008 East 8th Avenue Tampa, FL 33605 Bids will be received until the time and date shown and will be read aloud immediately thereafter at the "Place" indicated. A video recording of the Bid opening will then be posted to the Hillsborough County Sheriff’s Office (HCSO) website https://TeamHCSO.com/Purchasing. Bid Overview: The purpose of this Invitation to Bid (Bid) is to describe the requirements of Chad Chronister, The Sheriff of Hillsborough County, a Constitutional Officer of the State of Florida ("HCSO") for microwave systems (to include Antenna and Tower, as well as UPS and DC systems); 700/800 MHz, EDACS and P25 trunked and conventional simulcast systems, preventive maintenance, maintenance, equipment, repairs, parts, and services. Services and repairs would include, but not be limited to base station equipment, simulcast common control equipment, voting equipment, mobile equipment and portable equipment which will include all accessories and system support equipment. Future P25 systems, Conventional systems, and equipment are to be included in this Agreement. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK 15-20: COMMUNICATIONS SYSTEMS PART A – GENERAL TERMS & CONDITIONS - 5 - PART A – GENERAL TERMS & CONDITIONS: 1.BIDS: Must be contained in a SEALED envelope addressed to: Hillsborough County Sheriff’s Office, Sheriff’s Operations Center, Financial Services Division – Purchasing Section, 2008 East 8th Avenue, Tampa, Florida 33605. To prevent inadvertent opening, the Bid must be marked as a BID DOCUMENT (including the Bid number, date, and time of Bid opening) on the outside of the envelope. If our specifications, when included, are not returned with your Bid, and no specific reference is made to them in your BID RESPONSE (PART D), it will be assumed that all specifications will be met. When materials, sketches, cuts, descriptive literature, company's or manufacturer's specifications which accompany the BID RESPONSE (PART D), contain information that can be construed or is intended to be a deviation from our specifications, such deviation must be specifically referenced in your BID RESPONSE (PART D). 2.BID DELIVERY: The responsibility for getting the Bid to the HCSO on or before the stated time and date will be solely and strictly the responsibility of the Bidder. The HCSO will in no way be responsible for delays caused by the United States Postal Service, other courier service, other method of delivery, or a delay caused by any other occurrence. The Bidder shall be responsible for reading very carefully and understanding completely the requirements in the specifications. Bids will not be accepted after the time specified for receipt. Such bids shall be returned to the Bidder with the notation "This Bid was received after the time designated for the receipt and opening of bids". 3.ON-LINE DOCUMENTS: The HCSO publishes all procurement-related documents on its website at https://TeamHCSO.com/Purchasing for the convenience of vendors desiring to do business with the HCSO and to save tax dollars. This service is public record and the HCSO is responsible only for documents as published. Any modifications or alterations to the original document language may be cause for rejection of a bid. 4.TIME FOR CONSIDERATION: By virtue of bidding the Bidder warrants that all prices quoted in the response shall remain in effect for an evaluation period of 60 calendar days from the date of the bid opening unless otherwise stated. Bidders will not be allowed to withdraw or modify their Bids after the opening date and time. 5.PRICES: All bids submitted must show the net bid price after any and all discounts allowable have been deducted. Prices quoted are to be F.O.B. Destination. All prices shall include freight (to include manufacturer to distributor), packaging, and any other similar fees. The HCSO is exempt from all state sales, use, transportation, and excise taxes. The HCSO will issue tax exemption certificates to the Awarded Bidder. The Bidder's attention is directed to the laws of the State of Florida including, but not limited to, Chapter 212, Florida Statutes, which applies to all transactions resulting from this Bid, and that all applicable taxes and fees shall be deemed to have been included in the BID RESPONSE (PART D) as part of the materials cost, when applicable. 15-20: COMMUNICATIONS SYSTEMS PART A – GENERAL TERMS & CONDITIONS - 6 - 6.BID ERRORS: When errors are found in the extension of bid prices, the unit price will govern. Bids having erasures or corrections must be initialed in ink by the Bidder. 7.CONDITION OF MATERIALS AND PACKAGING: Unless otherwise indicated, it is understood and agreed that any commodity offered or shipped on this Bid shall be NEW and in FIRST CLASS CONDITION or FIRST QUALITY, that all containers shall be NEW and suitable for storage or shipment, and that prices include standard commercial packaging for the items shipped. 8.CLAIMS: The Awarded Bidder will immediately replace missing or damaged items and will be responsible for making any and all claims against carriers. 9.WHEN TO MAKE DELIVERY: Deliveries resulting from this Bid are to be made during the normal working hours of the HCSO. It is the Bidder's responsibility to obtain this information. 10.INFORMATION AND DESCRIPTIVE LITERATURE: Bidders must furnish all information requested in the Bid. If specified, each Bidder must submit samples, cuts, sketches, descriptive literature, and/or complete specifications covering the products offered. Reference to literature submitted with previous responses will not satisfy this provision. Bids which do not comply with these requirements will be subject to rejection. 11.BID SUBMITTAL COSTS: Submittal of a Bid is solely at the cost of the Bidder and the HCSO in no way is liable or obligates itself for any cost incurred by the Bidder in preparing the Bid Package. 12.NO BID: If you do not wish to submit a response to this Bid, please return the STATEMENT OF NON-PARTICIPATION found in this Bid Package. This “No Bid” information is helpful to the process and assures the HCSO you wish to remain on the HCSO Vendor List. 13.COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA): The Bidder certifies that all material/items contained in their response meet all OSHA requirements. 14.LAWS, STATUTES, AND ORDINANCES: The terms and conditions of the Bid and the resulting Agreement shall be construed in accordance with the laws, statutes, and ordinances of the state of Florida and of Hillsborough County. Where such regulations are referenced, they shall be interpreted to apply to this Bid and to the resulting Agreement. While the Sheriff is not bound by Chapter 287, Florida Statutes, in the spirit of fair dealing and just opportunity, the HCSO endeavors to meet the directives and business practices articulated in the Chapter. The Proposer’s attention is directed to the fact that all applicable Federal, State and local laws, ordinances, codes, rules and regulations shall apply to the contract throughout and they will be deemed to be included in the contract the same as though herein written. Florida law will govern all questions concerning implementation and execution of this contract and shall also be controlling in any cause of action brought pursuant to this contract. 15.ACCEPTANCE AND REJECTION: The HCSO reserves the right to reject any or all bids, for cause, to waive irregularities, if any, and to accept the Bid (or Bids) which, in the judgment of the Sheriff, are in the best interest of the HCSO. The HCSO reserves the right to evaluate, add, 15-20: COMMUNICATIONS SYSTEMS PART A – GENERAL TERMS & CONDITIONS - 7 - and/or reject any items from any bid options or resulting contract(s) when deemed to be in the best interest of the HCSO. 16.APPROPRIATION OF FUNDS: The HCSO, as an entity of local government, is subject to the appropriation of funds by the Hillsborough County Board of County Commissioners in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of any contract entered into as a result of this Bid for each and every fiscal year following the fiscal year in which this Contract is executed and entered into, and for which the Contract shall remain in effect. The HCSO shall, upon receipt of notice that sufficient funds are not available to continue its full and faithful performance under the Contract, provide prompt written notice of such event and, effective 30 calendar days after the giving of such notice, or upon the expiration of the period of time for which funds were appropriated, whichever occurs first, be thereafter released of all further obligations in any way related to such Contract. 17.PROTESTS: Any prospective Bidder who disputes the reasonableness or appropriateness of the notice of award, or notice of rejection, for any or all Bids must submit a notice of protest in writing within 72 hours (excluding HCSO holidays, Saturdays and Sundays) of the notice of award to the HCSO Purchasing Section by registered mail or hand delivery for which a receipt shall be provided. A.The HCSO will have five (5) business days upon receipt of the notice to review and consider the protest as written. The Buyer will coordinate the review process with the parties involved and may request additional information from the Bidder or request a meeting to gain further clarification of the issues. Upon completion of this review process, the Buyer will make a recommendation to the Chief Financial Officer (CFO). B.The CFO may concur with the recommendation or arrive at a separate decision. The decision of the CFO will be communicated to the Bidder in writing. This decision, and the basis upon which it was made, will be communicated to the Bidder within five (5) business days following the receipt of the recommendation from the Purchasing Section. A single appeal of the CFO’s decision is available by submitting a notice in writing within 72 hours (excluding HCSO holidays, Saturdays and Sundays) requesting a management review of the decision. Final decision of an appeal will be made by the Sheriff. 18.PUBLIC ENTITY CRIMES: Pursuant to §§287.132-133, Fla. Stats., the HCSO, as a public entity, may not accept any bid, proposal or reply from, award any contract to, or transact any business in excess of the threshold amount provided in §287.017, Fla. Stat., for Category Two ($35,000) with any person or affiliate on the convicted vendor list for a period of 36 months from the date that the person or affiliate was placed on the convicted vendor list, unless that person or affiliate has been removed from the list pursuant to §287.133 (3)(f), Fla. Stat. If you submit a response to this Bid, you are certifying that §§287.132-.133, Fla. Stats. does not restrict your submission. 19.PUBLIC RECORDS: Any material submitted in response to this Bid will become a public document pursuant to §119.07, Fla. Stat. This includes material which the respondent might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon 15 • COMMUNICATIONS SYSTEMS submission, effective after opening pursuant to §119.07, Fla. Stat. The Bidder agrees to comply with §119.0701, Fla. Stat. regarding maintenance and provision of access to all public records generated by this Contract with the HCSO. The HCSO requires that, at the conclusion of the selection process, the contents of all bids be placed in the public domain and be open to inspection by interested parties. Any restrictions on the use of data contained within a bid must be clearly stated in the Bid itself. Proprietary information submitted in response to the Bid will be handled in accordance with applicable Florida Statutes. If the Bidder has questions regarding the application of Chapter 119, Florida Statutes, to the Bidder's duty to provide public records relating to this Contract, contact the custodian of public records at: Hillsborough County Sheriff's Office, Sheriff's Operations Center, ATTN: Records Section, 1900 East 9th Avenue, Tampa, Florida 33605, Phone (813) 247-8210 or email at IS?@> HCSORecords@HCSO.Tampa.FL.US 20. SPECIFICATIONS: The requirements for this Bid include furnishing the services specified in PART C, SPECIFICATIONS. The sites and locations related HCSO's communications systems are listed in ATTACHMENT A. Chad Chronister, The Sheriff of Hillsborough County, a Constitutional Officer of the State of Florida By: :7,?-=-12 Cliristina R. Porter, CPA Chief Financial Officer PART A -GENERAL TERMS & CONDITIONS -8 - 21.SIGNATUR E OF ACKNOWLEDGMENT: 15-20: COMMUNICATIONS SYSTEMS The General Terms & Conditions outlined above are acknowledged. Our Bid is attached. Communications International, Inc. Company Name Mike Stork Chief Operating Officer Print Name Title 12/21/2020 Signature of Company Officer Date NOTE:THIS PAGE MUST BE RETURNED WITH YOUR BID AFTER COMPLETING PARAGRAPH 21.EACH BID, AND ANY CLARIFICATIONS TO THAT BID, AS WELL AS ALL AMENDMENTS OR ADDENDA TO THIS DOCUMENT SHALL BE SIGNED BY AN OFFICER OF THE COMP ANY OR A DESIGNATED AGENT EMPOWERED TO BIND THE COMP ANY IN CONTRACT. EXCEPTIONS TO THE SPECIFICATIONS, IF ANY, MAY BE NOTED IN THE BID RESPONSE, EXCEPTIONS (PART D, PARAGRAPH 1). SIGNATURE OF ACKNOWLEDGMENT - 9 - 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 10 - PART B – SPECIAL PROVISIONS: 1.COMMUNICATION BETWEEN PARTIES: All questions in regard to this Bid are to be directed, in writing, to Buyer: Heather Brewer at 📧📧 HBrewer@TeamHCSO.com, or by fax 📠📠 at (813) 242-1851. No communication is allowed, either directly or indirectly, with any other HCSO employee in regard to this Bid prior to the notice of award. In the interest of public access, all documents relating to this Bid will be posted to the HCSO website at https://TeamHCSO.com/Purchasing. This will include Q & A responses, amendments, addenda, etc. Posting documents to the HCSO website is considered the official method of notification regardless of other notification methods the Buyer utilizes for convenience of the parties involved. 4.THE VENDOR PACKET: APPENDIX I must be returned with your Bid Response along with copies of Hillsborough County Business Tax Receipt, other local government, or state business license(s). 5.BIDDER QUALIFICATIONS: A.Local Facility Requirements: Bidders will be required to furnish evidence in writing that they maintain permanent places of business within Hillsborough County, Florida. The HCSO reserves the right to inspect the Bidder's place of business and equipment prior to award of any contract, for determining ability to meet terms and conditions as set forth herein. i)A secure full-service repair facility must be provided within a 25-mile radius from 2310 N Falkenburg Road, Tampa, Florida 33619. ii)The local facility must be equipped to provide repair of communications equipment and a special area for staging of system equipment. That facility shall be equipped with a training classroom or other area possibly combined with the staging area for conducting on-site training for communications equipment and systems. iii)The facility shall be equipped with drive-in bays for servicing mobile radio equipment and performance of mobile equipment installations. iv)The facility shall be equipped with secure storage rooms or areas for the security and protection of equipment that is waiting to be delivered, installed or repaired. v)The Awarded Bidder shall have proper tools, gauges, equipment and vehicles to successfully perform work as required. All equipment necessary to perform work under this contract which requires certification with the State of Florida, shall be current. The HCSO reserves the right to require an inspection or demonstration of the materials and/or equipment to be utilized on HCSO equipment at any time, either prior to or after the award of this contract. Any exceptions should be noted in BID Response Section PART D. The Awarded Bidder will also work with the HCSO to critique existing preventive maintenance procedures and forms as well as to assist with development of any procedures not included in its documentation. 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 11 - B.Business Qualifications: Bidders shall have engaged in business in the Hillsborough County area for a period of not less than the past five (5) years and shall provide references upon request and have adequate equipment, finances and personnel to furnish the item or service offered satisfactorily and expeditiously. Bidders shall be L3Harris Corporation authorized sales and service centers for the Hillsborough County, Florida area, due to the proprietary nature of the communications system equipment, software, software support, warranty support and specialized training required. C.Personnel Qualifications: Bidder shall employ only qualified operators and workmen who are skilled in the performance of the type of work in consideration. Employees working on HCSO premises, within its facilities and/or on its communications equipment may be subject to background checks. Personal references may also be required. a.) Technicians must have L3Harris (M/A-Com) certification for EDACS and P25 Simulcast Equipment and Systems with five years’ experience in the maintenance of L3Harris (M/A-Com) EDACS and P25 Simulcast Equipment and Systems. b.) The Awarded Bidder must have capable and experienced personnel to properly diagnose and complete repairs. The Awarded Bidder shall provide proof of training certificates acquired by its employees demonstrating the quality level of their expertise and training. D.Engineering Qualifications and Services: The Bidder must be capable of providing system engineering services for Radio Frequency (RF) System design, RF coverage design and calculations with current RF coverage modeling tools. The Bidder must also be capable of providing Engineered system drawings and / or documentation for both proposed and as-built system replacements or upgrades. The Bidder must have technical personnel who possess either five years of experience with L3Harris microwave equipment, Nokia microwave and Intraplex Multiplex experience or certification. E.Turnkey System Implementation: The Bidder must be capable of providing turnkey system implementation and integration solutions. F.Professional Services: In addition to the Engineering Servicing listed above, the Bidder must be capable of providing professional services that would include, but not limited to the following: i.) System Engineering ii.) Project Management iii.) Site Management iv.) Site Engineering v.) Site Permitting vi.) Vehicle Installers vii.) FCC License Application preparation and processing. 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 12 - 6.SUBCONTRACTING: The successful Proposer may not sublet or subcontract any of the contractual obligations concerning this bid matter except as provided for in the written contract between the HCSO and Awarded Bidder. This statement prohibits subcontracting overall management obligations pertaining to the work and requires the Awarded Bidder to retain ultimate liability for all contractual obligations. 7.CERTIFICATE OF INSURANCE: A.Worker’s Compensation Insurance: The Awarded Bidder shall take out and maintain during the life of this Contract, Worker’s Compensation Insurance for all of its employees connected with the work of this project and, in case any work is sublet, the Awarded Bidder shall require the Subcontractor similarly to provide Worker’s Compensation Insurance for all the Latter’s employees unless such employees are covered by the protection afforded by the Awarded Bidder. Such insurance shall comply fully with the Florida Worker’s Compensation Law. In case any hazardous work under this contract at the site of the project is not protected under the Worker’s Compensation statute, the Awarded Bidder shall provide, and cause each Subcontractor to provide adequate insurance, satisfactory to the HCSO, for the protection of its employees not otherwise protected. B.Contractors Public Liability and Property Damage Insurance: The Awarded Bidder shall take out and maintain during the life of this Contract, Comprehensive General Liability Insurance (including operations, completed operations, products, contractual, and owners and contractors protective liability) and Comprehensive Automobile Liability Insurance and shall protect itself from claims for damage for personal injury, including accidental death, as well as claims for property damage which may arise from operations under this Contract whether such operations be by itself or by anyone directly or indirectly employed by him, and the amounts of such insurance shall be the minimum limits as follows: i.) Comprehensive General $300,000 bodily injury and property damage combined single limit. ii.) Automobile $300,000 bodily injury and property damage combined single limit. C.Professional Liability Insurance: The Awarded Bidder shall take out at its own expense, during the life of this Contract, Professional Liability Insurance in the amounts of: i.) $500,000 per occurrence; and ii.) $1,000,000 aggregate. The policy(ies) shall show Chad Chronister, Sheriff as additional named insured; include the severability of interest provision; provide that all liability coverage required under contract are primary to any liability insurance carried or any self-insured programs of the Sheriff. The Awarded Bidder shall not commence any work in connection with this Contract until he 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 13 - has obtained and provided copies of same to the HCSO, nor shall the Awarded Bidder allow any Subcontractors to commence work on his subcontract until all similar insurance required of the Subcontractor has been so obtained and approved. All insurance policies shall be with insurers qualified and doing business in Florida. Sixty (60) calendar days’ notice of cancellation, non-renewal, or change in the insurance coverage is a requirement. 8.TEST DATA: Forms for annual preventive maintenance shall be presented to the HCSO for approval prior to the commencement of any services. The test data forms shall be consistent in the layout for ease of review and analysis. Sample test data forms are included are included as part of this RFP for information purposes only and are not necessarily the only forms required for the recording of test data associated with the system alignments and preventive maintenance. A.At least 10 days prior to the commencement of the Annual Preventative Maintenance work, the Awarded Bidder shall present the HCSO with the complete alignment and testing procedures for each type of equipment included in the annual PM for review and approval. Also, 10 days prior to the commencement of the Annual Preventive Maintenance work the Awarded Bidder shall present the HCSO with a schedule for review and approval. B.Wi thin 30 days of completion of the system alignment and preventive maintenance, the Awarded Bidder shall provide three (3) sets of test data in hard cover 3-Ring Notebooks. The notebooks shall include a table of contents and associated tabs for each communications site which shall include the completed test data forms for the respective equipment at each site. The Awarded Bidder shall also provide three (3) sets of test data electronically on CD in Word, Excel, PDF or a combination of these files. C.The Certificates of Calibration for the test equipment used for the alignment and testing of the systems shall be included in the notebooks and CD diskette with the test data forms. D.The Annual Preventative Maintenance Document shall include Tabs that include the following information relevant to the communications systems: i.) Calibration Certificates ii.) L3Harris Security Update Management Service (SUMS) iii.) Software Release Notes iv.) Site Equipment Problem Notes and Recommendations v.) Alignment and Test Procedures Utilized for PM & Testing 9.PERFORMANCE BOND AND LABOR AND MATERIALS PAYMENT BOND: Prior to execution of the Agreement, the Awarded Bidder shall furnish bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder in such form and amount as listed hereunder. Premiums for Bonds shall be paid by the Awarded Bidder. A.Surety Company Requirements: The Surety Company shall be licensed to transact surety business in Florida, shall be certified to issue the total amount of the bond on any one risk, and shall be otherwise acceptable to the HCSO. 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 14 - B.Time of Delivery and Form of Bonds: The Awarded Bidder shall deliver the required bonds to the Hillsborough County Sheriff no later than the date of execution of the Contract. C.Bonds: "Performance and Payment Bond" shall be for $25,000.00 in behalf of the Hillsborough County Sheriff. The bonds shall be written on the Surety Company's standard form. D.The Award ed Bidder shall require the Attorney-In-Fact who executes the required bonds on behalf of the Surety Company to affix to the bond a certified and current copy of his Power of Attorney, indicating monetary limit of such power. E.Alternative Forms of Security: In lieu of the bond required by this section, the Awarded Bidder may file with the HCSO, an alternative form of security that shall be in the form of cash, money order, certified check, cashier's check, or irrevocable letter of credit. Such alternative forms of security shall be for the same purpose and shall be subject to the same conditions as those applicable to the bond required by this section. The determination of the value of such alternative forms of security shall be made by the HCSO. F.Release of Bonds: Bonds will be released after all conditions of the contract have been met, final acceptance given, and all inspections have been satisfied and a statement of warranty and release of lien has been issued. 10.BRAND NAMES: The information listed for the equipment and/or materials requested isprovided to establish a standard of quality. The HCSO will not allow substitutions to the brandname, model number, or the configuration of the requested equipment or service unlessauthorized in writing. All items not specifically mentioned but which are standard factoryitems shall be included. Manufacturer's specification sheets shall be furnished with the BidResponse. Any violation of such procedure will be considered cause for rejection of the BidResponse. 11.CONFLICT OF INTEREST: The Bidder agrees to disclose any organizational conflict of interest, perceived or real, for evaluation of HCSO’s compliance with §112.313, Fla. Stat. regarding standards of conduct for public officers, employees of agencies, and local government attorneys. No HCSO employee acting in an official capacity, as a purchasing agent, or public officer, shall either directly or indirectly purchase, rent, or lease any realty, goods, or services for HCSO from any business entity of which the officer, partner, director, or proprietor, or in which such officer or employee or the officer’s or employee’s spouse or child, or any combination thereof, has a material (>5%) interest. An officer or employee is also prohibited from having an employment or contractual relationship that creates a continuing or recurring conflict between their private interest and the performance of their HCSO public duties. 12.AWARD: Award shall be made to the most responsible and responsive Bidder, meeting specifications, price and other factors and shall be made on an ALL-OR-NONE TOTAL OFFER basis. 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 15 - A.Notification of Award will be sent to the Bidder receiving the Award. Bid results will be published on the HCSO website: https://TeamHCSO.com/Purchasing. B.In the event two (2) or more Bidders have submitted the best bid, preference may be given in the award in the following order. First, to the Bidder who has his/her principal place of business in Hillsborough County; second, to the Bidder who has a place of business in Hillsborough County; and third, if the Bidders involved are all located inside/outside Hillsborough County, the toss of a coin will be used to break the tie. 13.BID OPENING: The Bid opening will not be open to the public. Bids will be received until the time and date shown and will be read aloud immediately thereafter at the "Place" indicated. A video recording of the Bid opening will then be posted to the HCSO website https://TeamHCSO.com/Purchasing. A. Bids must be received by the HCSO Purchasing Section no later than the time and date shown within this Bid document. Bidders mailing their Bid Packages should allow for normal mail time to ensure receipt by HCSO prior to the time and date fixed for the acceptance of the bids. Bids or unsolicited amendments to bids, received by the HCSO after the acceptance date will not be considered and will be returned unopened marked "This Bid was received after the time designated for the receipt and opening of bids". B.The HCSO reserves the right to postpone the date for receipt and opening of bids or other deadlines and will make a reasonable effort to give at least five (5) calendar days’ notice of any such postponement to each prospective Bidder. 14.CONTRACT PERIOD: The Contract shall be effective for five (5) years from the date of award. By written mutual consent between the HCSO and the Vendor, the Contract may be extended on an annual basis for up to five (5) additional two-year periods. 15.ESCALATION/DE-ESCALATION: The HCSO will allow an escalation/de-escalation provision in this Bid. The escalation/de-escalation will be allowed provided the Awarded Bidder(s) notify the HCSO’s Financial Services Division of the pending increase or decrease a minimum of 60 calendar days prior to the end of each two (2) year period for which the Bid was awarded. Said notification shall consist of manufacturer’s proof of increase and shall include each individual item, the amount of increase/decrease, and the applicable Bid Item Number. Failure to comply with these instructions shall be grounds for disallowance of the escalation/de-escalation clause as stated herein. 16.ADDITION/DELETION: The HCSO reserves the right to add or delete any items from this Bid or resulting Contract(s) when deemed to be in the best interest of the HCSO. Any additions or deletions to the Bid will be considered amendments. Any additions or deletions to the Contract will constitute a Change Order and must be executed in writing and approved by the CFO. The Change Order will consist of a memo to the CFO describing the justification for the item addition accompanied by the Awarded Bidder’s written, fixed price quote for each item to be added. If approved by the CFO, the item will be added to the Contract and recorded on the original Bid tabulation/price sheet. 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 16 - 17.CANCELATION: When deemed to be in the best interest of the HCSO, any contract(s) resulting from this Bid may be canceled by the following means: 10 calendar days’ written notice with cause, or; 30 calendar days’ written notice without cause. If it becomes necessary to terminate the Contract without cause, all items and/or materials provided through the date of receipt of written notice of cancelation may be invoiced to the HCSO, and will be considered for payment providing documentation of said expenses are forwarded with the request for payment. An award may be made to the next best responsive Bid and responsible Bidder based on evaluation, or articles specified may be purchased on the open market similar to those so terminated. 18.ASSIGNMENT: The Awarded Bidder will not assign, transfer, convey, or otherwise dispose of this contract or any part thereof, or of its right title or interest therein or its power to execute this contract or any amendment or modification hereto, to any other person, company or corporation, without prior written consent of the HCSO. Sale of a majority of corporate stocks, filing for bankruptcy or reorganization shall be considered an assignment. 19.DEFAULT: The Contract may be canceled or nullified by the CFO in whole, or in part, by written notice of default to the Awarded Bidder(s) upon non-performance or violation of Contract terms. An award may be made to the next best responsive Bid and responsible Bidder based on evaluation, or articles specified may be purchased on the open market similar to those so terminated. Failure of the Awarded Bidder to deliver materials, or items within the time stipulated in this Bid, unless extended in writing by the Financial Services Division, shall constitute Contract default. Awarded Bidders who default on contracts may be removed from the HCSO Vendor List and determined ineligible for future contracts at the discretion of the CFO. 20.NEXT BEST BIDDER: In the event of a default by the Awarded Bidder, or cancelation by HCSO, the HCSO reserves the right to utilize the next best responsive Bid and responsible Bidder. In the event of this occurrence, the new Awarded Bidder shall be required to provide the Bid items at the prices as contained in their BID RESPONSE (PART D), for the remainder of the award period. 21.LOCATIONS: The requirements for this Bid Package include furnishing the services specified herein including, but not limited to the sites and locations listed in Attachment “A.” The HCSO reserves the right to add or delete equipment, sites and locations to be serviced under this agreement. If services under contract cannot be fulfilled within the time frame of this requirement, the HCSO’s Financial Services Division shall to be notified, in writing, thus permitting the HCSO to obtain the required materials/items and/or exercise its options as stated herein. 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 17 - 22.WARRANTY: A.The Awarded Bidder will warrant all workmanship for a period of no less than one (1) year. B.The Awarded Bidder will warrant services performed to be in direct compliance with all Federal, State, and local laws, ordinances, codes, rules and regulations that in any manner affect this work. C.During the warranted period, the Awarded Bidder will restore or remove and replace warranted work to its original specified condition in the event of failure. Awarded Bidder will restore or remove and replace other work which has been damaged by failure of warranted work, or which must be removed and replaced to gain access to warranted work. Cost of restoration or removal and replacement of warranted work that has failed, Awarded Bidder will reinstate the warranty by issuing an addendum to the original warranty for at least the remaining warranted period. Equipment warranty shall be for the period extended by the manufacturer. 23.ESTIMATES: Quantities provided are estimates only and are not binding upon the HCSO or any other of the entities listed above. Quantities given are those of the HCSO only. Prior to the commencement of the Work, the Awarded Bidder shall provide a written, detailed estimate for all Work for approval by the HCSO Communications Maintenance Manager, hereafter referred to as the Section Manager. Estimates for repairs shall be inclusive of all labor, travel time, shop supplies and materials including but not limited to the items specified herein. The invoice shall not exceed the written estimate without prior written approval from the Section Manager. 24.RESPONSE TIME AND TIME FOR COMPLETION: All work or repairs shall be completed within 48 hours upon receipt of service call, or less following approval of the estimate. The Awarded Bidder shall respond on-site within 12 hours upon receipt of Emergency Service call. This covers breakdowns of equipment that could affect the operations of the HCSO. The Awarded Bidder must include a time of completion and justification for the time extension in the written estimate. The HCSO reserves the right to use an alternate repair service if the Awarded Bidder cannot complete the Work within an acceptable time frame. 25.REPLACEMENT PARTS: Parts supplied by the Awarded Bidder for equipment covered under this Contract shall be as recommended by the respective equipment’s manufacturer or an acceptable equivalent. Repairs with non OEM parts or improperly used parts are not acceptable. 26.HCSO PROVIDED PARTS AND MATERIALS: The HCSO may require the Awarded Bidder to install parts or materials provided by the HCSO. These parts may be new or used. The Section Manager will coordinate this with the Awarded Bidder as needed. The Awarded Bidder shall charge the Bid Labor Rate for the installation of these parts. 27.OUTSIDE REPAIRS: Any resulting award shall not be construed to encompass all repairs to the HCSO systems specified herein. The HCSO reserves the right to have repairs performed by other providers, if necessary, to keep the HCSO in full operation. 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 18 - 28.HIDDEN DAMAGES: When hidden damages are discovered after the Work or repairs have commenced, the Awarded Bidder must advise the Section Manager as to the nature and the extent of the hidden damage and provide a written estimate of additional repairs needed. No additional Work shall commence until approved by the Section Manager or his designee. 29.EMERGENCY: If and when an emergency requirement should occur, the HCSO reserves the right to deviate from this Contract and procure the item(s) from the most available source. 30.INVOICING AND PAYMENTS: The Awarded Bidder shall invoice the HCSO as work is completed. All invoices must have a unique invoice number and include: shipping location, description and quantity of items shipped or work performed, stock number, unit price the HCSO purchase order or work order number. All invoices must be approved and signed by the Section Manager or designee. Payment shall be made in accordance with §215.422, Fla. Stat. which states the Vendor’s rights and the HCSO’s responsibilities concerning interest penalties and time limits for payment of invoices. Timely payment of invoices is incumbent upon the HCSO and in no case shall payment exceed 45 calendar days from date of receipt of a properly approved application/invoice. A.Invoices shall be emailed to AccountsPayable@HCSO.Tampa.FL.US. B.Automated Clearing House (ACH) and HCSO Purchasing Card are the accepted methods of payment; please inquire at 📧📧 AccountsPayable@HCSO.Tampa.FL.US or☎(813) 247-8276. 31.EXCEPTIONS TO BID: All Bid Responses must clearly state with specific detail all deviations to the requirements imposed upon the Bid by the GENERAL TERMS AND CONDITIONS (PART A), SPECIAL PROVISIONS (PART B), and SPECIFICATIONS (PART C). Such deviations should be stated upon the BID RESPONSE (PART D), or appended thereto. All Bidders are hereby advised that the HCSO will only consider Bid Responses that meet the specifications and other requirements imposed upon them by this Bid. In instances where an exception is stated upon the BID RESPONSE (PART D), said Bid Response may be subject to rejection by the HCSO in recognition of the fact that said Bid Response does not meet the exact requirements imposed upon the Bidder by the GENERAL TERMS AND CONDITIONS (PART A) SPECIAL PROVISIONS (PART B) and SPECIFICATIONS (PART C). 32.INDEMNIFICATION: The Awarded Bidder will indemnify and hold harmless the HCSO and its employees and agents from and against all liabilities, claims, damages, losses, and expenses, including attorney’s fees arising out of or resulting from the performance of its Work, provided that any such liability, claim, damage, loss, or expense is (a) attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting there from and (b) is cause in whole, or in part, by the act or omission of the Awarded Bidder, any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, whether or not it is caused in whole, or in part, by a party indemnified hereunder. In any and all claims against the HCSO or any of its agents or employees by any employee of the Bidder, any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation under the 15-20: COMMUNICATIONS SYSTEMS PART B – SPECIAL PROVISIONS - 19 - previous paragraph shall not be limited in any way as to the amount or type of damages, compensation or benefits payable by or for the Bidder or any Subcontractor under worker’s compensation acts, disability benefit acts, or other employee benefit acts. 33.GOVERNMENTAL PURCHASING COUNCILS: All bids received on this specification shall be considered as proposers to members of the Hillsborough County and Tampa Bay Area Government Purchasing Council. Said members, at their discretion, may utilize this bid. All agencies will issue their own purchase orders, issue payments, and coordinate the service locations with the successful proposer as required, particularly those listed below: Children’s Board of Hillsborough County Hillsborough Community College City of Belleair Beach Hillsborough County Aviation Authority City of Clearwater Hillsborough County Board of County Commissioners City of Dunedin Hillsborough County Property Appraiser City of Gulfport Hillsborough County School Board City of Indian Rocks Beach Hillsborough County Supervisor of Elections City of Largo Hillsborough County Tax Collector City of Oldsmar Manatee County Board of Commissioners City of Pinellas Park Pasco County Schools City of Plant City Pinellas County Clerk of the Court City of Safety Harbor Pinellas County Government City of Saint Pete Beach Pinellas County School Board City of Saint Petersburg Pinellas County Sheriff City of Tampa Pinellas Suncoast Transit Authority City of Tampa Housing Authority Saint Petersburg College City of Tarpon Springs State Attorney’s Office City of Temple Terrace Tampa Airport City of Treasure Island Tampa Bay Water Clerk of Circuit Court of Hillsborough County Tampa Palms Community Development District Expressway Authority Tampa Port Authority Hernando County Tampa Sports Authority Hillsborough Area Regional Transit Authority Town of Indian Shores THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (OVERVIEW) - 20 - PART C – SPECIFICATIONS: 1.IN GENERAL The purpose of this Invitation to Bid (Bid) is to describe the requirements of The Sheriff of Hillsborough County, a Constitutional Officer of the State of Florida ("HCSO") for microwave systems (to include Antenna and Tower, as well as UPS and DC systems); 700/800 MHz, EDACS and P25 trunked and conventional simulcast systems, preventive maintenance, maintenance, equipment, repairs, parts, and services. Services and repairs would include, but not be limited to base station equipment, simulcast common control equipment, voting equipment, mobile equipment and portable equipment which will include all accessories and system support equipment. Future P25 systems, Conventional systems, and equipment are to be included in this Agreement. 2.SPECIFICATIONS AND SCOPE OF WORK Overview of Services Required I.Annual Alignment and Preventive Maintenance Service a.Microwave System b.MPLS Network c.Multiplex Equipment d. 800 MHz EDACS Trunked Simulcast Station Equipment i. Simulcast Equipment ii.Voting Equipment iii. Transmitter Combiners iv.Receiver Multicouplers v.Tower Top Amplfiers vi. Antenna Systems e.700 MHz P25 Trunked Simulcast Station Equipment i. Simulcast Equipment ii.Transmitter Combiners iii.Receiver Multicouplers iv.Tower Top Amplifiers v. Antenna Systems f.800 MHz Mutual Aid Conventional Simulcast Equipment i. Simulcast Equipment ii.Voting Equipment iii.Transmitter Combiners g. Common Control Equipment h. Console Equipment i.UHF 450 MHz DMR Radio Equipment and associated accessories at Orient Road Jail and Falkenburg Road Jail j.Supply 3 sets of Test Data in Tabbed 3-Ring Notebooks 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (OVERVIEW) - 21 - k.L3Harris Security Update Management Services (SUMS) for P25/EDACS Equipment and Accessories II.Professional Services a.Hourly Rates for Services b. Hourly Rates for Emergency and Non-Emergency Repairs III.New Parts & Components a.Boards, Modules and Parts to support communications systems IV.New Equipment and Accessories a.Vendor Equipment for Expansion or Replacement V.Other Services, Options, Accessories a. Vendor Services, Options and Accessories as required to support the Sheriff’s Office communications systems and equipment VI.Additional Components and Services a.Component and Services as required supporting the Sheriff’s Office communications systems and equipment to be fully described. VII.Replacement Spare Parts, Boards & Modules (Refurbished or Exchanged) and Parts for Repair to include items requiring manufacturer or depot repair a.Repair or Exchange of Boards and Modules b. Supply of replacement parts for repairs requested and authorized by Sheriff’s Office c.Supply of Refurbished Boards and Modules VIII.Services and Equipment to Provide Turnkey System Reconfiguration and Upgrades a.Services and Equipment as required to support the Sheriff’s Office for reconfiguration of communications systems and upgrade of communications systems or equipment. Types of Services and Equipment to be fully described. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (MICROWAVE SYSTEMS) - 22 - Details of Microwave System, 700MHz and 800 MHz Communications System Preventative Maintenance Preventive Maintenance, for the purposes of this document is defined as to establish consistent practices designed to improve the performance and safety of the equipment at HCSO property, which shall include all alignments, adjustments and recording of all measurements before and after adjustments. Material, forms, procedures, etc. provided with this document are intended for reference and to establish the final processes to be agreed upon for the execution of the preventive maintenance for the various systems. All test data will be recorded in mutually agreed forms and format. The alignment and preventive maintenance work is to be performed during mutually agreeable working hours and schedule. Work is to be performed to minimize the system intrusion and outages. All outages must be scheduled and coordinated through Communications Maintenance so that proper notifications may be made to the system users. The successful Bidder is to supply all necessary and required test equipment, tools, personnel, transportation and all incidentals for performing the services described in PART C – SCOPE OF WORK. Any exceptions should be noted in BID Response Section PART D. The Contractor will also work with the HCSO to critique existing preventive maintenance procedures and forms as well as to assist with development of any procedures not included in its documentation. The Awarded Bidder is to provide the outline and work description for preventive maintenance of the HCSO communications system and subsystems. This outline and work description is intended to establish the level and type of preventive maintenance that is to be performed. Upon receipt of outline and work description, the HCSO shall approve the plan within 10 working days or provide the Awarded Bidder with additional details to be included in the preventive maintenance work for the microwave systems, 700MHz and 800 MHz Trunked Simulcast systems, 800 MHz Conventional Simulcast systems, conventional systems, site common equipment, Control Point simulcast equipment, Voting equipment, Integrated Multisite Controller, Network Switching Center, Network First Gateway, Remote Console Electronics Controller, Consoles and user equipment. I.Microwave System a.Radio (Nokia Microwave / MDR800 / MPR9500) i.Transmit 1. Frequency 2.Measure & Adjust Transmit Power Output 3. Voltages 4.Test & Verify Hot Standby (Where Installed) 5.Verify All Alarms 6. Verify Operation of all Cooling Fans in RF and MUX Equipment ii.Receive 1.Measure RF Signal Levels 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (MICROWAVE SYSTEMS) - 23 - 2.Calibrate IF Amplifier Output Levels 3.Calibrate Receiver AGC Alarms 4.Verify All Alarms 5.Test Fade Margin 6.AGC & RSL b.Multiplex (INTRAPLEX) i.Check and Set VF Send Levels ii.Check and Set VF Receive Levels iii.Check and Set Digital Levels iv.Verify and Adjust All Attenuator Settings v.Test and Set all Voltages vi.Verify All Alarms vii.Check MUX Loop Switching 1.Check Audio Levels, Phase, Delay, etc. c.RF Combining System i.Check Metering Points ii.Check Alarm Functions d. Antenna Systems i.Check Transmission Lines ii.Check Antenna Systems e. M/W Antenna System i.Check Transmission Lines ii.Check Transmission Lines for Leaks iii.Check M/W Antennas f.Dehydrators i.Perform Checks on Dehydrators ii. Verify Proper Operation g.FARSCAN Alarm System i. Verify Setup of FARSCAN Alarm System ii.Reconfigure Alarms as Required iii. Test and Verify All Alarms II.MPLS Network a.Voltages i.Test & Verify Hot Standby (Where Installed) ii. Verify All Alarms iii. Verify Operation of all Cooling Fans III.800 MHz EDACS Simulcast Systems a.Control Point i. Simulcast Test Equipment & Radio 1.Check Test Equipment 2.Perform Bench Alignment & Test of FMD Test Radio ii.Check and Adjust Audio Phase & Amplitude iii.Check and Adjust Audio & Digital Delays 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (MICROWAVE SYSTEMS) - 24 - b.Test & Alarm Unit i.Perform Bench Alignment of Test Radios ii. Verify Proper operation of Test & Alarm Units c.Voting i.Analog 1. Check and Adjust Audio Input Levels 2. Check and Adjust Selector Audio Output Levels 3.Check and Set Voter Module Level 4. Check and Set 1950 Hz Status Tone Levels ii. Digital 5. Check and Adjust Levels 6.Verify Software Version in Each Voter d.Alarm Laptop Computers i.Verify Setup and Configuration of Alarm Computers ii. Verify All Simulcast Alarm Functions IV.Switch and Console Equipment a.NSC (Network Switching Center) i.Check and Set all Input and Output levels ii.Check Setup of NSC Parameters b.Network First Gateway i.Check and Set All Input & Output Levels ii.Check Setup of NFG Parameters c.IMC (Integrated Multi-site Controller) i.Check and Set All Input & Output Levels ii.Check and Set Levels on All Conventional Interfaces iii.Check Setup of IMC Manager Parameters d.RCEC (Remote Console Electronics Controller) i.Check and Set All Input & Output Levels ii.Check and Set Levels on All Conventional Interfaces iii.Check Setup of RCEC Manager Parameters e.C3 Maestro Consoles i.Check and Set All Input & Output Levels f.Symphony Consoles i.Check and Set All Input and Output Levels ii.Verify Symphony Software Revisions g.CSD (Communications System Director) i.Check and Set All Levels ii.Check Setup of CSD Parameters V.700MHz P25 Simulcast Systems a.Control Point i. GPS Simulcast Equipment ii. Verify operation of Network Sentry Alarm Monitoring iii. Verify proper operation of GPS Simulcast Equipment 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (MICROWAVE SYSTEMS) - 25 - b.MASTR V Module i. Verify MASTR V Software Revisions ii.Read and Verify Personality of Each MASTR V c.Alarm Laptop Computers i.Verify Setup and Configuration of Alarm Computers ii. Verify All Simulcast Alarm Functions VI.EDACS Simulcast System Equipment a.MASTR III EDACS Stations i.Transmitter 1. Check and Set Transmit RF Power Output 2. Check and Set Frequency 3. Align TX Synthesizer Modules 4. Check and Set Transmit High Speed Data Deviation 5.Check and Set Transmit Low Speed Data Deviation 6. Check and Set Transmit Audio Deviation 7. Check and Set Line Audio Input Levels 8. Equalize Transmit Power to Bulkhead 9.(After Transmit Combiner Alignment) ii.Receiver 1.Align Receiver for Optimum Sensitivity 2. Check and Set Line Audio Output Levels 3.Check SINAD Receiver Sensitivity 4. Check and Set Frequency 5. Check Audio Distortion 6. Check and Set Squelch Sensitivity 7. Check IF Bandwidth iii. SitePro 1.Verify SitePro Software Revisions 2.Read and Verify Personality of each SitePro b. Control Channel Monitors i.Perform Bench Alignment of ORION Radios ii. Verify Proper Operation of Control Channel Monitor Radios c. Test Radios i.Perform Bench Alignment of ORION Radios ii. Verify Proper Operation of Test Radios d.GPS Simulcast Equipment e.Verify operation of Network Sentry Alarm Monitoring f. Verify proper operation of GPS Simulcast Equipment 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (MICROWAVE SYSTEMS) - 26 - VII.Site P25 Simulcast System Equipment a.MASTR V P25 Stations i.Transmitter 1. Check and Set Transmit RF Power Output 2. Equalize Transmit Power to Bulkhead 3.(After Transmit Combiner Alignment) 4.Verify Symbol Deviation ii.Receiver 1.Verify the BIT Error rate 2.TTA Performance b.GPS Simulcast Equipment i. Verify operation of Network Sentry Alarm Monitoring ii. Verify proper operation of GPS Simulcast Equipment VIII.800 MHz MUTUAL-AID Conventional Simulcast System a.Control Point i.Check and Adjust Audio Phase & Amplitude ii.Check and Adjust Audio Delays b. Voting i.Analog 1. Check and Adjust Audio Input Levels 2. Check and Adjust Selector Audio Output Levels 3.Check and Set Voter Module Level 4. Check and Set 1950 Hz Status Tone Levels c.MASTR III Conventional Stations i.Transmitter 1. Check and Set Transmit RF Power Output 2. Check and Set Frequency 3. Align TX Synthesizer Modules 4. Check and Set Transmit Audio Deviation 5. Check and Set Line Audio Input Levels 6. Equalize Transmit Power to Bulkhead 7.(After Transmit Combiner Alignment) ii.Receiver 1.Align Receiver for Optimum Sensitivity 2. Check and Set Line Audio Output Levels 3.Check SINAD Receiver Sensitivity 4. Check and Set Frequency 5. Check Audio Distortion 6. Check and Set Squelch Sensitivity 7. Check IF Bandwidth 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (MICROWAVE SYSTEMS) - 27 - iii.Transmitter Combiners 1.Realign & Optimize all Transmitter Combiners 2.After Optimization of Combiners, Reset TX PA Power Output iv.Receiver Multicouplers 1. Check Gain of Receiver Multicouplers 2.Record Value of Attenuator (If any) 3.Check Loss of All Splitters 4.Check Loss of All Coax Jumper Cables v.Tower Top Amplifiers 1. Check Gain of Tower Top Amplifier 2. Check and Record Power Supply Voltage 3. Check and Record Power Supply Current 4. Check All Coax Jumper Cables vi. 800 MHz Antennas & Transmission Lines 1.Measure and Record Forward and Reflected Power 2.Sweep All Antennas and Transmission Lines with FDR 3. Provide Printouts of Sweeps vii.GPS Frequency Reference (Spectracom) 1. Check Output Levels of Frequency Standard 2. Check External Antenna Alignment and Adjust for Optimum Signal IX.Perform Non-Emergency and Emergency Repairs and Service a.Provide Non-Emergency and Emergency Repairs on the microwave systems, 700MHz P25 Simulcast System, 800 MHz EDACS simulcast system, 800 MHz conventional Mutual Aid simulcast system, other conventional systems and associated user equipment as requested and authorized by the HCSO. X.Replacement Parts a. Provide Replacement Parts for the microwave systems, L3Harris 700MHz P25 Simulcast system, 800 MHz EDACS simulcast system, 800 MHz conventional Mutual Aid simulcast system, other conventional systems and associated user equipment as requested and authorized by the HCSO. The Vendor shall use OEM retail parts when available. XI.Additional Components and Services a.Vendors are invited to submit offers for additional components and services customary for the support of the microwave system, 700MHz, 800 MHz trunked simulcast system, 800 MHz conventional simulcast system, conventional systems and associated user equipment. 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 28 - TOWER & ANTENNA SYSTEMS MAINTENANCE The HCSO Communications Maintenance Section is responsible for providing and maintaining the 700/800 MHz radio system for multiple law enforcement and emergency responders within Hillsborough County. The microwave and broadband radio systems operate from multiple telecommunication towers. The awarded Bidder will be responsible for maintaining the towers in accordance with Federal Communication Commission (FCC) and Federal Aviation Authority (FAA) Code of Federal Regulations (CFR) and any other state, local or governing authority’s laws, regulations, and policies. It will be the responsibility of the Contractor to be aware of all laws and regulations and to guarantee that HCSO towers and equipment are maintained in accordance with those laws and regulations. The Contractor will be responsible for all Antenna Structure Registrations (ASR) and updates. Overview of Services Required I.Communications Towers, Antenna Systems and Tower Lighting a.Communications Tower Structures i.Annual Inspection of Tower Structures b.Antennas and Microwave Dishes i.Annual Inspection of Antennas and Microwave Dishes ii.Annual Inventory of Antennas and Microwave Dishes c.Antenna and Microwave Mounts i.Annual Inspection of Antenna Mounts d.Transmission Lines i.Annual Inspection of Transmission Lines e.Tower Lights and Lighting Systems i.Annual Inspection of Tower Lights and Lighting Systems f. Installation, Removal and Repair Services i.Installation of Antenna Systems ii.Removal of Antenna Systems iii.Installation of Transmission Lines iv. Removal of Transmission Lines v.Repair Services vi.Emergency Response Services II.Communications Tower Structure Requirements Communications towers (both guyed and self-supporting) are to be inspected annually for maintenance purposes and to extend the useful life of the structures and associated equipment. The inspections are to include tower structures, foundations, anchors, guy wires, fittings, guy wire tension, tower alignment, paint, obstruction marking, antennas, dishes, 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 29 - transmission lines, grounding and lighting. Detailed written reports shall be prepared and submitted along with digital photos notating discrepancies for each communications tower and associated equipment. Inspections shall include, but not limited to the following conditions or items: a.General Tower Structure Condition i.General Conditions 1. Check for bent members 2. Check legs and bracing members 3. Check for loose members 4.Check for missing members 5.Check if climbing facilities, platforms, catwalks are secure & stable 6. Check for loose and/or missing bolts 7. Check for signs of unusual stress or vibration ii.Structural Items and members 1.Spot Check a minimum of ten (10) bolts on vertical tower members at intervals of approximately twenty-five (25) feet apart on all faces of tower. 2. Record the number of bolts and/or nuts found to be missing 3.Record the percentage of bolts that were checked to be loose 4.Inspect structural members for fractures, bends and faulty welds 5. Check the general condition of the stub (bottom) of tower 6. Particular attention to be given to condition of welds at the following points: a)Guyed tower cantilevered joints above guy level b) Guy lugs and torque arm lugs c) Welds on equalizer plate where it connects to the anchor shaft iii.Anchors and Foundations 1. Check general conditions 2. Check for protection of exposed concrete 3. Check for cracks or deterioration of concrete 4. Check of any signs or indication of movement 5. Check for brush, trees or overgrowth 6.Check if anchors are fenced or protected 7. Check for sufficient slope to ensure proper water shedding 8.Check if anchor head is clear of earth 9. Check for any evidence of anchor bolt corrosion 10. Check guy plates and rods for bends and fractures 11. Inspect concrete tower foundations for cracking, spalling and settling 12. Check guy anchor foundations for cracking, weathering and creepage 13. Check anchor rod condition below earth (12 inches minimum) 14.Check base of self-supporting tower for proper grouting 15. Check drain holes at base for any obstructions 16. Explain any “unsatisfactory” conditions discovered in the written report 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 30 - iv.Guy Wires and Fittings 1. Check general conditions 2. Check connection points (top and bottom) 3.Check that end fittings are secure 4. Check for rust and corrosion 5. Check for corrosion control 6. Check for vibration 7.Check if dampers are in place and secure (if used) a)Check all turnbuckles, slippage and above grade b) Check turnbuckle jam-nut safeties, and cable safeties c) Inspect guy cable clamps for security and slippage d)Check shackles, clevises and thimbles e)Inspect guy wire tails for lashing f)Visually inspect guy wires with binoculars for broken strands or damaged insulators g)Explain any “unsatisfactory” conditions in written report v.Guy Wire Tension 1.Check all guy wire tension using industry-accepted method 2. Specify the method used for guy tension measurement 3. Compare tensions to manufacturer specifications 4. When tension checks are made record the following: a)Tension b)Temperature (in degrees Fahrenheit) c)Wind direction d) Wind velocity (in mph) 5.Explain any “unsatisfactory” conditions in written report vi.Tower Vertical Alignment 1. Check tower vertical alignment using industry-accepted method 2. Specify method used for checking alignment 3.Record measurements in written report 4.Explain any “unsatisfactory” conditions in written report vii.Insulators (if applicable) 1. Check general condition 2. Record type and location of insulators used 3. Check for cracked, broken or damaged insulators 4. Check condition of isolation transformer 5.Check setting of spark gaps 6. Make list of manufacturer, type, and part numbers for future replacement 7.Explain any “unsatisfactory” conditions in written report 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 31 - viii.Paint and Obstruction Marking 1. Check general paint conditions 2. Check condition of paint and if tower needs to be repainted 3. Check for paint spatter near surrounding area of tower 4. Check paint and marking for compliance aviation regulations 5. Check for percentage of paint that may be peeling, flaking or fading 6. Check for the visual effectiveness of the paint and markings 7.Explain any “unsatisfactory” conditions in written report ix.Surface Condition 1. Check all tower surfaces for rust and corrosion 2.Check cable-bridge, mounting brackets, side arms, clamps, hanger bolts, etc. for rust and corrosion 3.Check for accumulation of water in members a) Check and clear all drain holes 4. Inspect for signs of galvanic action 5.Explain any “unsatisfactory” conditions in written report x.Electrical and Lighting Systems 1. Check general condition of electrical and lighting systems 2.Check that all lights are illuminated and working properly 3. Check that strobe lights are properly flashing 4. Check photoelectric controls for proper operation 5. Verify that flasher and strobe units are operational 6. Check for cracked or broken beacon and sidelight globes 7.Check beacon closure bolt 8. Check sidelight gasket condition 9. Check beacon and sidelight socket condition 10.Check internal wiring of beacon 11. Check that drain holes are open and clean 12. Inspect conduit, conduit clamps and junction box condition 13. Check overall condition of electrical system connections 14.Explain any “unsatisfactory” conditions in written report xi.Antennas and Dishes 1. Record the description of the antennas and dishes 2. Check and record general condition of antennas 3. Check for misalignment or physical damage 4.Check antennas, dishes and radomes for damage, deterioration and shifting 5. Check all antenna and dish mounts for loose or missing bolts 6.Check stiff-arms for loose or missing bolts and make sure they are secure 7. Specify in written report any antenna and dish mounting bolts that need to be re-tightened 8.Explain any “unsatisfactory” conditions in written report 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 32 - xii.Transmission Lines and Waveguide 1. Inspect coax connections to all VHF, UHF and 700/800 MHz antennas 2. Check all jumper cables and connections 3. Check for proper weatherproofing of connectors 4.Inspect waveguide connections to microwave dishes 5.Check all pressurized waveguide connections for leaks 6. Check waveguide flex jumpers for cracks, leaks and deterioration 7. Check of loose or missing waveguide or coaxial cable hangers, supports, restrainers or wraplock 8.Where wrap-lock is used for securing elliptical waveguide or transmission lines, check the protective covering under the wraplock for chafing 9.Check that elliptical waveguide hangers or supports are spaced no more than four (4) feet apart 10. Check waveguide and transmission lines for cracks, excessive bends, dents, abrasions, or other damage 11.Check transmission lines for proper attachment and weatherproofing of grounding kits 12. Check transmission lines for proper number and location of grounding kits 13. Explain any “unsatisfactory” conditions in written report xiii.Tower Top Amplifiers 1. Check general condition of enclosures 2. Inspect exterior of painted box for rust and corrosion 3. Inspect connections for proper weatherproofing 4. Check that ground conductor is connected between grounding stud and tower structure 5. Check grounding connections for corrosion 6. Check ground cable terminals 7. Inspect mounting brackets and hardware for rust and corrosion 8. Open enclosure door and inspect the interior for intrusion of water. Securely close and tighten latches after inspection 9. Explain any “unsatisfactory” conditions in written report xiv. Grounding 1.Check general grounding conditions 2. Check for loose ground straps or ground conductors 3. Check tower for proper grounding techniques 4. Check if lightning rod is installed and mounted properly 5. Check above grade cad-weld ground connections for secure connection to tower members 6.Check cad-welds for protective corrosion resistant coatings (Zinc enriched paint) 7. Check condition of all ground wires and clamps 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 33 - 8. Check that ground conductors are securely attached to tower members and guys 9.Check transmission lines for proper attachment and weatherproofing of grounding kits 10. Check transmission lines for proper number and location of grounding kits 11.Record the ground system resistance utilizing the clamp-on meter method 12.Explain any “unsatisfactory” conditions in written report xv.Tower Assembly Profiling 1. Antennas, dishes and transmission lines (each) a)Frequency b) Elevation c)Type d)Size e)Flex Jumper Part No. and Length f)Tower leg g)Gain h) Model Number i)Manufacturer j)Connectors and hangers k)Obstruction Lights l) Prepare plot plan (with orientations to North) 2. Include appurtenances in inventory (side arms, walkways, platforms, sensors, obstruction lights, etc.) a)Elevation b)Arrangement c)Tower assembly profiling report shall be provided in table form while listing all of the parameters contained in paragraph xv. Appurtenances, antennas, dishes etc., will be numbered in the table as well. The table will also be provided to the HCSO in an Excel spreadsheet format on USB Drive. Drawings are to be provided and reflect the item number of the appurtenances, location on the tower hangers) xvi. Tower Dismantling and Removal 1.Dismantling and removal of existing self-supporting tower structures a)Proper disposal of all tower material dismantled b)Deliver antennas, microwave dishes and mounting hardware to the HCSO, if requested 2. Dismantling and removal of existing guyed tower structures a)Proper disposal of all tower material dismantled b) Deliver antennas, microwave dishes and mounting hardware to the HCSO, if requested xvii.Coaxial Cable and Elliptical Waveguide Hangar Replacement 1.Removal of coaxial cable and elliptical waveguide “Snap-in” Hangers 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 34 - 2.Replace coaxial cable and elliptical waveguide with “Bolt-on” Hangers 3. Hangers and mounting hardware will normally be supplied by the HCSO III.Service, Materials and Exceptions The successful Bidder is to supply all necessary and required test equipment, tools, personnel, transportation and all incidentals for performing the services described in PART C – SCOPE OF WORK. Any exceptions should be noted in BID Response Section PART D. The Contractor will also work with the HCSO to critique existing preventive maintenance procedures and forms as well as to assist with development of any procedures not included in its documentation. IV.Service Calls a.Response Time i.Emergency: The Contractor shall respond within twelve (12) hours upon receipt of Service call. This covers breakdowns of equipment that could affect the operations of the HCSO. i.Non-Emergency: The Contractor shall respond within forty-eight (48) hours upon receipt of service call. This covers problems on equipment not considered to be critical to the operations of the HCSO. ii.Failure to Respond: If the Contractor does not respond within the specified time frame outlined above, this may be cause for contract dismissal or default. 1.Personnel Availability Service or repair personnel shall be available, on call, twenty-four (24) hours per day, seven (7) days per week. 2. Parts supplied by the Contractor for equipment covered under this Contract shall be as recommended by the respective equipment’s manufacturer or an acceptable equivalent. Repairs with non OEM parts or improperly used parts are not acceptable. The HCSO may elect to supply certain items such as antennas for installation or replacement. V.Communications Antenna, Tower Repairs and Preventative Maintenance Repairs: All repairs and/or service executed on any equipment covered under this BID shall be made with the express knowledge or in the presence of HCSO Communications Maintenance personnel. The Contractor shall stock (or have quick access to) replacement bulbs for the tower lighting systems. The Contractor shall furnish replacement bulbs for the tower lighting systems. The Contractor will be reimbursed for the bulbs. Preventive Maintenance: The minimum requirement shall be in accordance with Technical Specifications and with the equipment manufacturer’s recommendations. 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 35 - UPS AND DC POWER SYSTEMS SCHEDULED MAINTENANCE AND SERVICE OVERVIEW OF SERVICES REQUIRED The HCSO Communications Maintenance Section is responsible for the radio systems and equipment which provide critical operational support to law enforcement. The Work will include scheduled maintenance, repairs and services to the UPS, DC power and battery systems and equipment. These services include but are not limited to inspecting, verifying, aligning, adjusting and recording of all measurements before and after adjustments. Information, forms and procedures provided in this BID are intended for reference and a basis for establishing final processes with the awarded Contractor. The scheduled maintenance services are to be performed during mutually agreeable working hours. The Work is to be performed to minimize system intrusion and outages. All planned outages must be scheduled through the Communications Maintenance Section Manager so that proper notifications may be made to the system users. The successful proposer is to supply all necessary and required test equipment, tools, personnel, transportation, and all incidentals for performing the scheduled maintenance services described in the Technical Specifications. The following is an outline of the alignment, scheduled maintenance, repairs, parts, replacement equipment and services for the HCSO UPS systems, DC power systems and battery systems. This outline is intended to establish the level and type of scheduled maintenance required, but not necessarily to identify every detail of the scheduled maintenance. It also includes the supply of boards, modules, repairs and services associated with the maintenance of UPS systems, DC power systems and battery systems. The requirements for this request for proposal include furnishing the services specified herein, including, but not limited to, the sites and locations identified in Attachment N. The HCSO reserves the right to add or delete equipment, sites and locations to be serviced under this agreement. 1.Alignment and Scheduled Maintenance Service a.Toshiba UPS Systems i.Inspect Components ii.Check Input Voltage (each phase) iii.Check Loading (each phase) iv.Check and Set Output Voltage (each phase) v.Check all aluminum Electrolytic Capacitors vi.Check all power fuses and circuit breakers vii.Check and clean all UPS cooling fans viii.Monitor UPS cooling fans for bearing noise and vibration ix. Clean Inside and Outside of UPS Systems x. Check and Set Output Frequency 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 36 - xi. Check and Set Charging Float Voltage xii.Check Internal Bypass Switch Operation xiii.Check External Bypass Switch Operation xiv.Check All Internal Alarm Functions xv.Check All External Alarm Functions xvi. Check and Record all Display Readings xvii.Batteries 1.Visually inspect all UPS batteries 2. Check for leakage 3. Check for corrosion 4.Check cases for cracks or distortions 5.Check battery temperature at the negative terminal 6.Measure and record the system float charging voltage 7.Measure and record the individual unit’s float charging voltage 8. Measure and record the individual unit’s voltage under load for a minimum of 60 minutes 9. On UPS at all locations, measure and record the individual unit’s voltage under load until the low battery voltage alarm sounds 10.Perform 10-second high rate load test on individual batteries 11. Test battery voltage for purpose of trending the battery over time 12.Re-torque all inter-battery and power connection hardware 13.Perform inter-battery connector checks b.PCP DC Power Systems i.Measure Voltages ii.Set Voltages iii.Inspect Components iv. Check Fans v.Charger Systems 1. Check all Digital Display or Analog Readouts 2. Check Forced Paralleling of Chargers 3.Check and Set Equalizer Timer Setting 4. Check and Set Equalizer Voltage Output 5. Check and Set Float Voltage Output 6.Measure System Voltage at Terminals 7.Measure Voltage/Load at Power Board Meter 8. Measure Continuity of Trays or Racks to Ground 9.Measure Voltage to Ground 10.Check Fuses and Breakers 11. Check AC Power Failure Alarm 12.Check and Clean Fans - Check Fans for bearing noise and vibration 13. Check and Torque all Connections 14. Clean Chargers inside and outside 15.Check Distribution Breaker Trip 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 37 - 16.Check High Voltage Shutdown Voltage 17. Perform Same Checks on Redundant Chargers 18. Check and Set Load Sharing c.Batteries i.Measure and Record Battery String Float Voltage ii.Measure and Record Individual Cell Float Voltages iii.Measure Battery String Load Voltage iv.Measure and record the individual units Voltage under load for minimum 60 minutes v. Measure and Record Individual Cell Load Voltages vi.Measure and Record Float Current vii.Measure and Record Float Voltage viii.Measure Actual Load Current ix.Estimate Backup Time based on Actual Load Current x.Verify Connector/Cable Sizing is Adequate for Actual Load xi. 100% Check for Corrosion on Connections and Links xii.Clean Batteries, Frame and Area xiii.Visually Inspect Cables and Wire Trays d.GNB Batteries (or other manufacturers) i.Check and Set Float Voltage ii.Voltage Under Load and Time iii. Visual Inspection of Batteries e.Supply three (3) sets of Test Data in Tabbed 3-Ring Binders f.Professional Services i. Hourly Rates for Services ii.Hourly Rates for Emergency and Non-Emergency Repairs g.Replacement Boards, Modules and Parts i.Repair or Exchange of Boards and Modules ii.Supply of replacement parts for repairs requested and authorized by the HCSO iii.Supply of Refurbished Boards and Modules iv. Must have an adequate stock of replacement parts or a method of obtaining such parts in a timely manner h.Replacement Equipment and Batteries i.Pricing for Replacement Equipment 1.UPS Equipment 2. DC Power Equipment and Power Panels 3.Batteries 15-20: COMMUNICATIONS SYSTEMS PART C – SPECIFICATIONS (UPS AND DC POWER SYSTEMS MAINTENANCE) - 38 - ii. Perform Non-Emergency and Emergency Repairs and Service: Provide non-emergency and emergency repairs on the UPS Systems, DC Power Systems and Battery Systems as requested and authorized by the HCSO. i.Parts and Components: Provide replacement parts for the UPS Systems, DC Power Systems and Battery Systems and associated equipment as requested and authorized by the HCSO. The Contractor shall be reimbursed for Parts required to perform repairs requested and authorized by the HCSO. j.Replacement or Additional Equipment Due to the age of the UPS and DC Power equipment and the possible unavailability of replacement parts, Proposers are requested to include pricing for equivalent UPS equipment, DC Power equipment and Batteries. The pricing may be based on current manufacturer’s list pricing less a specified discount, or special items that are not reflected in a manufacturer’s list pricing shall stipulate actual cost (including shipping and handling) plus a percentage markup. Pricing shall be listed in the Proposal Response (EXHIBIT A – D.2). k.Additional Equipment, Components and Services Bidders are invited to submit offers for additional components and services customary for support of the UPS System, DC Power Systems and Battery Systems and associated equipment. THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE - 39 - PART D – BID RESPONSE The undersigned understands that this Bid Package must be signed in ink and that an unsigned Bid Package will be considered nonresponsive and subject to rejection by the HCSO. The undersigned must be an Officer of the Company or a designated agent empowered to bind the Company in Contract. SUBJECT TO DEVIATIONS STATED BELOW, THE UNDERSIGNED, BY THE SIGNATURE EVIDENCED, REPRESENTS THAT THE BIDDER ACCEPTS THE TERMS, CONDITIONS, PROVISIONS, MANDATES, AND OTHER CONDITIONS OF THE FOREGOING GENERAL TERMS AND CONDITIONS (PART A), SPECIAL PROVISIONS (PART B), AND SPECIFICATIONS (PART C), SAID DOCUMENTS BEING THE STRICT BASIS UPON WHICH THE SAID BIDDER MAKES THIS BID. * * USE INK ONLY * * * ALL THE FOLLOWING INFORMATION MUST BE HEREUPON GIVEN FOR THIS BID PACKAGE TO BE CONSIDERED BY THE HCSO EXCEPTIONS TO BID: ANY REPRESENTATION (BELOW) OR EXCEPTION(S) MAY CAUSE THIS BID PACKAGE TO BE REJECTED BY THE HCSO. ALL BIDDERS SHOULD CAREFULLY READ PARAGRAPH 19 OF THE SPECIAL PROVISIONS (PART B). 1.EXCEPTIONS: The following represents every deviation (itemized by number) to the foregoingGENERAL TERMS AND CONDITIONS (PART A), SPECIAL PROVISIONS (PART B), andSPECIFICATIONS (PART C) upon which this Bid Package is based, to wit: Communications International, Inc. does not take any exceptions to Part A, B or C of this proposal. 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE - 40 - 2.PRICING A.The undersigned has carefully examined the Bid Package and all conditions affecting the cost of the item(s) required by the HCSO. B.The undersigned certifies that any exceptions to the Bid specifications are noted in the BIDRESPONSE (PART D). All specifications not noted thereon are as requested. Theundersigned also understands that any exceptions presented after the award may be causefor cancelation of award. C.We hereby propose to furnish the below described item(s) in accordance with the BidPackage, except as noted on attached Exceptions Form (Part D, Paragraph 1, Exceptions): D.See fillable response EXHIBIT A - D.2 which includes the following: •D.2.1 MICROWAVE SYSTEMS ANNUAL ALIGNMENT AND PREVENTATIVEMAINTENANCE SERVICECS •D.2.2 EAST SYSTEM 800 MHz EDACS TRUNKED SIMULCAST SYSTEMANNUAL ALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES •D.2.3 WEST SYSTEM 800 MHz EDACS SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES •D.2.4 EAST SYSTEM P25 TRUNKED SIMULCAST SYSTEM ANNUALALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES •D.2.5 WEST SYSTEM P25 TRUNKED SIMULCAST SYSTEM ANNUALALIGNMENT AND PREVENTATIVE MAINTENANCE SERVICES •D.2.6 MUTUAL AID SYSTEM 800 MHz CONVENTIONAL SYSTEM ANNUALALIGNMENT AND PREVENTATIVE SERVICES •D.2.7 OTHER SYSTEM COMPONENTS ANNUAL ALIGNMENT ANDPREVENTATIVE SERVICES •D.2.8 ORIENT ROAD JAIL AND FALKENBURG ROAD JAIL UHF/DMR ANDACCESSORIES •D.2.9 OTHER SYSTEM SERVICES •D.2.10 PROFESSIONAL SERVICES FOR SUPPORT OF COMMUNICATIONSSYSTEMS •D.2.11 NEW PARTS AND COMPONENTS •D.2.12 NEW EQUIPMENT AND ACCESSORIES •D.2.13 OTHER SERVICES, OPTIONS, ACCESSORIES •D.2.14 REPLACEMENT SPARE PARTS (REFURBISHED or EXCHANGED) &PARTS FOR REPAIR TO INCLUDE ITEMS REQUIRING MANUFACTURE ORDEPOT REPAIR •D.2.15 ADDITIONAL COMPONENTS AND SERVICES •D.2.16 FLAT RATE REPAIRS INCLUDING PARTS •D.2.17 COMMUNICATIONS TOWER STRUCTURE BID PROPOSAL •D.2.18 UPS SYSTEMS, DC POWER SYSTEMS AND BATTERY SYSTEMS BIDPROPOSAL 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE - 41 - 3.WARRANTY Please identify warranty information to include type and period of warranty. A copy of the warranty shall be furnished with the BID RESPONSE (PART D). 4.VENDOR ORDER INSTRUCTIONS: Describe the preferred method of contact to request order. (Print the information below.): Contact Name & Title: ______________________________________________________________________________ Address: ______________________________________________________________________________ City: ______________________ State: ____________ Zip Code: _________________________ ☎: (_____)________________ 📱📱: (_____)________________ 📠📠: (_____)__________________ 📧📧: ____________________________________________________________________________ Company Web Address : ________________________________________________________ Joe Ioco, Director of Customer Service 7792 Professional Place Tampa FL 33637 813 887-1888 813 480-1475 jioco@ask4ci.com www.ask4ci.com 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE - 42 - 5.BID CONTACT INFORMATION Provide the contact information for the individual submitting this bid response. (Please print the information below) Company Name: ______________________________________________________________________________ Contact Name & Title: ______________________________________________________________________________ Address: ______________________________________________________________________________ Office ☎:________________ Mobile 📱📱:_________________ Fax 📠📠:_____________________ Email 📧📧:_______________________________________________________________________ Describe the preferred method of contact for questions regarding this bid submission. _______________________________________________________________________________ THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK Communications International, Inc. Joe Ioco, Director of Customer Service 7792 Professional Place, Tampa, FL 33637 813-887-1888 813-480-1475 6.AFFIRMATION AND DECLARATION 15-20: COMMUN/CATIONS SYSTEMS At this present time, we understand all requirements and warrant that as a serious Bidder we will comply with all the stipulations included in the Bid Package. The undersigned must be an Officer of the Company or a designated agent empowered to bind the Company in Contract. The below named Bidder affirms and declares: That Bidder is of lawful age and that no other person, firm, or corporation has any interest in this Bid offered to be entered into; That this Bid is made without any understanding, agreement, or connection with any other person, firm, or corporation making a bid for the same purpose, and is in all respects fair and without collusion or fraud; That the Bidder is not in arrears to Hillsborough County or the HCSO upon debt or contract and is not a defaulter, as surety or otherwise, upon any obligation to the HCSO; That no officer, employee, or person whose salary is payable in whole, or in part, from HCSO, is, shall be, or become interested, directly or indirectly, surety or otherwise in this Bid Response; in the performance of the Contract; in the supplies, materials, equipment, and Work or labor to which they relate; or in any portion of the profits thereof. The undersigned agrees that this Bid shall remain open for 60 days following the opening of Bids. Respectfully submitted by, Company Name: Communications International, Inc. Mike Stork 12/20/2020 Print Signer's Name Date �� Chief Operating Officer Signature of Company Officer Title THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK PART D -BID RESPONSE - 43 - 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE (BID CHECKLIST) - 44 - STATEMENT OF NO BID If, for any reason, you are unable or unwilling to quote at this time, please complete the following and return by e-mail to 📧📧 HBrewer@TeamHCSO.com or by fax 📠📠 at (813) 242-1851. Your choices or comments below will assist us in properly notifying you of future opportunities. We, the undersigned, have declined to respond to Bid 4-20 for the following reason(s): SPECIFICATIONS NATURE OF AWARD _____ Specifications are too "tight" (i.e., limited to one brand or manufacturer) _____ Insufficient time was provided for response _____ Unable to meet specifications _____ Product or an equivalent is not offered _____ Specifications are unclear _____ Other Please provide an explanation: We request to: ______ remain on HCSO’s list for future solicitations in this service category. ______ be removed from HCSO’s list for future solicitations in this service category. Company Name: ____________________________________________________________________ Officer Name: _________________________________________ Title: ________________________ Address: ___________________________________________________________________________ City: _________________________ State: _____________ Zip Code: _________________________ ☎: (_____)__________________ 📱📱: (_____)_________________ 📠📠: (_____)_________________ 📧📧: _______________________________________________________________________________ Signature of Officer: _______________________________________ Date: _____________________ 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE (BID CHECKLIST) - 45 - BID CHECKLIST Company Name: ___________________________________________________ Include this checklist as a cover page with your Bid Package: ONE (1) ORIGINAL AND TWO (2) COPIES of the entire Bid. SIGNATURES required Parts A and C. Any Addenda or Amendments (Signatures required). Completed Part C including pricing and signature page. Appendix I, Vendor Packet to include completed Vendor Application, W9, Business TaxReceipt and Direct Deposit Authorization Form. Professional Licenses (if applicable). Manufacturer literature and warranty information. Communications International, Inc. X X X X X X X 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE (ATTACHMENT LIST) - 46 - Below is an example of the information required on the OUTSIDE of your Bid Package. You may use this as a label if you wish. HILLSBOROUGH COUNTY SHERIFF’S OFFICE SHERIFF’S OPERATIONS CENTER ATTN: FINANCIAL SERVICES DIVISION – PURCHASING SECTION 2008 EAST 8TH AVE TAMPA FL 33605 BID PACKAGE SUBMITTAL From: _____________________ BID # 15-20 700/800 MHz EDACS and P25 COMMUNICATIONS SYSTEMS OPENING DATE/TIME: JANUARY 4, 2021 at 3:00 PM 15-20: COMMUNICATIONS SYSTEMS PART D – BID RESPONSE (LETTER OF INTENT) - 47 - ATTACHMENTS LIST ANTENNA AND TOWER SYSTEMS 1.Attachment “A”Excel List of Sites and Locations 2.Attachment “B”Word List of Sites and Equipment 3.Attachment “C” Word 700/800 MHz EDACs and P25 System Test & Alignment Procedures 4.Attachment “D”Word Microwave System Test & Alignment Procedures 5.Attachment “E”PDF Microwave System Diagram 6.Attachment “F&F1” Excel Microwave Test Data Forms 7.Attachment “G&G1” Excel 700/800 MHz EDACS and P25 System Test Data Forms 8.Attachment “H&H1” Excel 700/800 MHz and P25 Test Data Forms 9.Attachment “I”Excel Test Unit Data 10.Attachment “J”PDF Antenna Sweep 11.Attachment “K”PDF Transmit Combiner Sweep ANTENNA AND TOWER SYSTEMS 12.Attachment “L”Excel List of Sites and Locations 13.Attachment “M”Word List of Licenses and Qualifications UPS and DC POWER SYSTEMS 14.Attachment “N”Excel Site Locations and Equipment 15.Attachment “O”Excel UPS Systems Test Data Forms 16.Attachment “P”Excel Battery Test Data Forms 17.Attachment “Q”Word Toshiba UPS System Specifications 18.Attachment “R”Word Eltek DC Power Systems Specifications 19.Attachment “S”Word Eltek/PCP Mini Power System Specifications BID 15-20: 700/800 MHz EDACS and P25 COMMUNICATIONS SYSTEM ATTACHMENT M ATTACHMENT “M” Tower Maintenance Certifications and Licenses Responses must include the following information at a minimum: •Number of Crews •Experience of each crew member •Qualifications and Certifications of Personnel HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Statement of Qualifications Personnel - List of Ci Personnel Last Name First Name Title Description Bannon Chris Programs Manager Project Management Professional (PMP) Microwave Fundamentals Radio 101 Civils LMR Spectrum Overview GPS Simulcast RF Interference Site Grounding Harris Dispatch Overview Harris IP for LMR 101 Information Assurance Overview 2012 Terminals Overview Consoles Harris EDACS System Overview Course Harris P25 System Overview Course Harris IP Networks 101 System Solution Design Data and Broadband Harris Active Directory on the VIDA Architecture Harris Regional Network Manager (RNM) Overview Harris Unified Administration System (UAS) Overview Level 4 CJIS Security Training Core Solution Manager and process owner ISO 9001:2015 Blair Dick Site Manager Harris C3 Maestro Dispatch Console Operation (EDACS Mode) Harris P25 System Overview Course Harris C3 Maestro Dispatch Console Operation (P25) Harris P25 Project Manager Certification Harris EDACS Project Manager Certification Harris Simulcast Project Manager Certification Harris OpenSky Project Manager Certification Harris M7300 Scan Model Radio Course (EDACS) Harris M7300 System Model Radio Course (EDACS) Harris VIP Console Operation Course (OpenSky) Harris VIP Console Operation Course (P25) Microwave Fundamentals Licenses and Qualifications HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Civils RF Interference Eupen Coax Training Course Level 1 CJIS Security Training Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Blankenship Andy Dir. Of Proj. Engineering Mobile Data Training CDPD, Dataradio, EDACS and Cerulean Com-Net Ericsson Introduction to Simulcast Maintenance Training Com-Net Ericsson Trunked System Master Technician Training Interconnecting Cisco Network Devices (ICSD) Level 4 CJIS Security Training Colon Enain Installer I Level 4 CJIS Security Training Courel Jorge Maintenance Tech I Harris XL-200P Radio Maintenance Level 4 CJIS Security Training Crow Kasey Project Manager ALU Certification Evaluation Harris P25 System Maintenance Harris P25 System Administration Course Project Management Professional (PMP) Level 4 CJIS Security Training Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Draper Lance Installer I FCC General Radiotelephone Operator License Level 4 CJIS Security Training Durrance Bill Sr. System Engineer FCC General Radiotelephone Operator License Harris Active Directory Overview Course Harris Regional Network Manager (RNM) Overview Harris Unified Administration System (UAS) Overview Harris Symphony Dispatch Console Operation Course Harris Symphony R6 SIP Features Handoff Harris Advanced Access Control (AAC) Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Harris SUMS Tips and Troubleshooting Level 4 CJIS Security Training Harris Activity Warehouse Overview Harris BeOn and BeyOnd Harris BeOn FY15 Q4 and FY16 Q1 New Release Harris SR10A.3 Upgrade Process Harris Symphony R7 Handoff HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Harris XG-75P Radio Maintenance Tutorial Harris Over-the-Air Programming (OTAP) Overview Harris Over The Air Rekeying (OTAR) Overview Harris-Tait Portfolio Restructuring Harris-Tait Powered Product Overview Harris Radio Personality Manager (RPM) Harris Radio Personality Manager 2 (RPM2) Harris Radio Personality Manager 2 (RPM2) - R3 Handoff Harris Radio Personality Manager 2 (RPM2) - R4 Handoff Harris Radio Personality Manager 2 (RPM2) - R5 Handoff Harris Radio Personality Manager 2 (RPM2) - R7 Handoff Harris Radio Programming Overview Harris Tait - Introduction to DMR Harris Tait - Introduction to DMR Technician Topics Harris XG-75P Scan Model Operation Course Harris XG-75P System Model Operation Course Harris How Does that LTE Stuff Work Harris Red Hat Linux 6 - Tips and Troubleshooting Harris RFC-2544 Backhaul Characterization Testing using the Accedian Test Set Erickson Arthur Maintenance Tech II RF Test and Troubleshooting Harris EDACS System Overview Course Harris EDACS Field Technician Certification Harris OpenSky Field Technician Certification Harris C3 Maestro Dispatch Console Operation (EDACS Mode) Harris C3 Maestro Dispatch Console Operation (P25) Harris M7300 Scan Model Radio Course (EDACS) Harris Simulcast Field Technician Certification Level 4 CJIS Security Training Fisher Steve System Engineer IV Ericsson Inc. - Prism Master Stations Com-Net Ericsson Simulcast System Maintenance Training Harris Grounding and Surge Suppression Training Alcatel 1630 SX Sonet Operations and Maintenance Interconnecting Cisco Network Devices (ICSD) M/A-COM RAPTR, Digital Radio and Networking Training M/A-COM Falcon Training Level 4 CJIS Security Training Franklin Ben Installer I Harris C3 Maestro Dispatch Console Operation (EDACS Mode) Harris C3 Maestro Dispatch Console Operation (P25) Harris EDACS System Overview Course HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Harris P25 System Overview Course Harris M7300 Scan Model Radio Course (EDACS) Harris M7300 System Model Radio Course (EDACS) Harris Jaguar 725M System Model Radio Course (EDACS) Harris Grounding & Surge Suppression Training Level 4 CJIS Security Training Guarino Jason Site Manager ISEI 10-Hour OSHA Outreach Training Course for the Construction Industry ISEI 10-Hour OSHA Hazard Recognition Training for the Construction Industry Course Eupen Coax Training Course Level 4 CJIS Security Training Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Henrickson James System Tech I FCC License Microwave Networks Proteus MX Harris P25 System Maintenance ETA International Certification Maintenance Form Level 4 CJIS Security Training Hewett Steve System Engineer III Harris Farinon Division - Urbanet 2 & 10 Ericsson Inc. RAPTR v5.0 for Ericsson Engineers Com-Net Ericsson Introduction to Simulcast Maintenance Training Com-Net Ericsson Trunked System Master Technician Training ISEI 10-Hour OSHA Hazard Recognition Training for General Industry Level 2 CJIS Security Training Higdon Kevin System Tech I FCC General Radiotelephone Operator License RF Fundamentals Decibels Module 2 RF Fundamentals Modulation Module 3 RF Fundamentals Radio Frequency Module 1 RF Fundamentals Antennas Module 5 RF Fundamentals Coaxial Cables Module 6 RF Fundamentals Components Module 7 RF Fundamentals Microwave Module 9 RF Fundamentals Propagation Module 8 RF Fundamentals RF Impairment Module 4 Level 4 CJIS Security Training Harris P25 Overview for Radio Operators Harris Radio Programming Overview Harris VIP Console Operation Course Harris Advanced Access Control (AAC) HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Harris Mobile Radio Installation Overview Harris-Tait Powered Product Overview Harris Radio Personality Manager (RPM) Harris XL-200P Radio Operation Course Harris XG-75P Radio Maintenance Tutorial Harris XG-75P Scan Model Operation Course Harris XG-75P System Model Operation Course Harris CH721 Scan Model Radio Operation Harris CH721 System Model Radio Operation Harris XG-25M Mobile Radio Operation Course Harris Radio Personality Manager 2 (RPM2) Harris Radio Personality Manager 2 (RPM2) - R3 Handoff Harris Radio Personality Manager 2 (RPM2) - R4 Handoff Harris Radio Personality Manager 2 (RPM2) - R5 Handoff Harris Radio Personality Manager 2 (RPM2) - R7 Handoff Harris Tait - Introduction to DMR Harris Tait - Introduction to DMR Technician Topics Harris Symphony Dispatch Console Operation Course Harris Active Directory Overview Course Harris BeOn and BeyOnd Harris Grounding Tips and Tricks Harris Symphony R6 SIP Features Handoff Harris Symphony R7 Handoff Harris Unified Administration System (UAS) Overview Harris SR10A.3 Upgrade Process Harris Activity Warehouse Overview Harris Over-the-Air Programming (OTAP) Overview Harris Over The Air Rekeying (OTAR) Overview Harris Regional Network Manager (RNM) Overview Harris SUMS Tips and Troubleshooting Kluver Bryce System Installer II Eupen Coax Training Course ISEI 10-Hour OSHA Hazard Recognition Training for General Industry Level 1 CJIS Security Training Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Lopez David System Engineer I Harris BeOn and BeyOnd Harris CH721 Scan Model Radio Operation Harris CH721 System Model Radio Operation Harris XG-25M Mobile Radio Operation Course HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Harris XG-75P Scan Model Operation Course Harris XG-75P System Model Operation Course Harris P25 Overview for Radio Operators Harris XL-200P Radio Operation Course Harris Radio Personality Manager 2 (RPM2) - R3 Handoff Harris Activity Warehouse Overview ISSI Configuration & Operation Harris Over-the-Air Programming (OTAP) Overview Harris Over The Air Rekeying (OTAR) Overview Harris SR10A.3 Upgrade Process Harris Symphony R7 Handoff Harris Radio Personality Manager 2 (RPM2) - R4 Handoff Harris Radio Personality Manager 2 (RPM2) - R5 Handoff Harris Radio Personality Manager 2 (RPM2) - R7 Handoff Harris SUMS Tips and Troubleshooting Harris-Tait Powered Product Overview Harris Radio Programming Overview Harris Tait - Introduction to DMR Technician Topics Level 4 CJIS Security Training Mobley Gregory Maintenance Tech I FCC General Radiotelephone Operator License RF Fundamentals Decibels Module 2 RF Fundamentals Modulation Module 3 RF Fundamentals Radio Frequency Module 1 RF Fundamentals Antennas Module 5 RF Fundamentals Coaxial Cables Module 6 RF Fundamentals RF Impairment Module 4 RF Fundamentals Components Module 7 RF Fundamentals Microwave Module 9 RF Fundamentals Propagation Module 8 Level 4 CJIS Security Training Osmolski Melissa Project Manager Level 4 CJIS Security Training Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Price Jeff Maintenance Tech III Harris BeOn and BeyOnd Harris XL-200P Radio Operation Course Harris Advanced Access Control (AAC) Harris Radio Personality Manager 2 (RPM2) Harris Radio Personality Manager 2 (RPM2) - R4 Handoff Harris VIP Console Operation Course Harris XL-185P Radio Operation Course HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Anritsu RF Fundamentals: Decibels: Module 2 Anritsu RF Fundamentals: Radio Frequency: Module 1 Anritsu RF Fundamentals: Antennas: Module 5 Anritsu RF Fundamentals: Modulation: Module 3 Anritsu RF Fundamentals: RF Impairment: Module 4 Harris XL-200P Radio Maintenance Level 4 CJIS Security Training Harris CH721 Scan Model Radio Operation Harris CH721 System Model Radio Operation Harris Mobile Radio Installation Overview Harris P25 Overview for Radio Operators Harris Radio Personality Manager (RPM) Harris Radio Personality Manager 2 (RPM2) - R3 Handoff Harris Radio Personality Manager 2 (RPM2) - R5 Handoff Harris Radio Personality Manager 2 (RPM2) - R7 Handoff Harris Radio Programming Overview Harris XG-25M Mobile Radio Operation Course Harris XG-25P System Model Operation Course Harris XG-75P Radio Maintenance Tutorial Harris XG-75P Scan Model Operation Course Harris XG-75P System Model Operation Course Rozza Paul System Installer I Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Snow Trevor System Installer III Level 4 CJIS Security Training ISEI 10-Hour OSHA Hazard Recognition Training for General Industry Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview St. Pierre Matt System Engineer II Com-Net Ericsson Introduction to Simulcast Maintenance Training Com-Net Ericsson Trunked System Master Technician Training Interconnecting Cisco Network Devices (ICSD) Level 4 CJIS Security Training Stanley Mark VP Business Development Core Solution Manager and process owner ISO 9001:2015 Level 4 CJIS Security Training Stillwaggon Corey System Installer II Eupen Coax Training Course ISEI 10-Hour OSHA Hazard Recognition Training for General Industry Level 2 CJIS Security Training Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Harris Symphony Dispatch Console Operation Course Torres Jose System Installer I ISEI 10-Hour OSHA Hazard Recognition Training for General Industry Level 1 CJIS Security Training Harris Grounding Tips and Tricks Harris Mobile Radio Installation Overview Tran Hoa System Engineer I FCC General Radiotelephone Operator License M/A COM Field Tech Core Modules M/A-COM Field Tech EDACS Single/Multisite M/A COM Field Tech OpenSky M/A COM Field Tech P25 M/A COM Field VIDA Network M/A COM Field Simulcast Harris C3 Maestro Dispatch Console Operation (EDACS Mode) Harris C3 Maestro Dispatch Console Operation (P25) Harris VIP Console Operation Course (P25) Harris EDACS System Overview Course Harris P25 System Overview Course Harris VIP Console Operation Course (OpenSky) Harris Jaguar 725M System Model Radio Course (EDACS) Harris M7300 Scan Model Radio Course (EDACS) Harris M7300 System Model Radio Course (EDACS) Harris Simulcast Field Technician Certification Harris EDACS Field Engineer Certification Harris EDACS Field Technician Certification Harris OpenSky Field Technician Certification Harris OpenSky Field Engineer Certification Harris P25 Field Technician Certification Harris Simulcast Field Engineer Certification Harris VIDA Field Technician Certification Harris P25 Field Engineer Certification Harris Sales Certification Harris VIDA Field Engineer Certification Harris EDACS Proposal Engineer Certification Harris VIDA Proposal Engineer Certification Harris Simulcast Proposal Engineer Certification Harris OpenSky Proposal Engineer Certification Harris P25 Proposal Engineer Certification Harris Corp. NetworkFirst Operation & Administration Training Harris Grounding & Surge Suppression Training HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Last Name First Name Title Description Eupen Coax Training Course Harris P25 System Maintenance Harris Unified Administration System (UAS) Overview Harris Regional Network Manager (RNM) Overview Level 4 CJIS Security Training Villanti Chris System Tech III FCC General Radiotelephone Operator License ISSI Configuration & Operation Level 4 CJIS Security Training PCTEL SeeHawk Touch Public Safety Testing Methods training course Zrallack Joe System Engineer I Introduction to Trunked System Maintenance Training Harris Simulcast System Maintenance Training Cisco Certified Network Associate (CCNA) ISSI Configuration & Operation Level 4 CJIS Security Training Tower Services: L & S has been in the tower business since 1992 and was founded by three men with backgrounds in electrical, mechanical, fabrication, and RF engineering. We’ve successfully completed jobs in just about all facets of the tower industry (We don’t do the cell phone market.). However, our focus has always been county and state RF infrastructure. We currently support three crews, and the man-power per crew is dictated by the SOW. Don Barber * Former electrical contractor * Four years in the windmill industry and 30 years in the RF tower industry. *Don has 40 years of electrical exp. including an AS in industrial electricity with experience in troubleshooting and wiring of wind turbine towers, communication towers, design / construction of buildings, as well as business management. *Zond certified climber in 1989 *Comtrain certified since 6/2009 *UTS Annual Renewed Climber Certification * OSHA 10 Hour Construction Program [2011 Rev 2] * Safety Council Lock Out/Tag Out cert Mark Shropshire * Former fabricator and heavy equipment owner operator * 30 years in the RF tower industry *Mark has 43 years of mechanical experience comprising of gas and diesel applications, aluminum and iron construction with all facets of the construction industry, heavy equipment operation & repair, as well as tower and radio communication. *Comtrain certified climber since 6/2009 *ERI train the trainer cert since 2003 (ability to perform in-house climber certifications) *UTS Annual Renewed Climber Certification HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 * OSHA 10 Hour Construction Program [2011 Rev 2] * Safety Council Lock Out/Tag Out cert Jim Grossman * Licensed broadcast engineer * 34 years in the RF tower industry *Jim is in his 46th year as a licensed broadcast engineer with 25 years in the wireless / land communications and has been an engineer for 99.3 WLRQ, 1350 AM, & WCIF in Melbourne, as well as others. *UTS Annual Renewed Climber Certification Don Ames * Former electrical contractor * 20 years in the RF tower industry *Comtrain certified climber since 11/2013 *UTS Annual Renewed Climber Certification * OSHA 10 Hour Construction Program [2011 Rev 2] * Safety Council Lock Out/Tag Out cert Kyle Shropshire * 20 years in the RF tower industry *Comtrain certified since 6/2009 *Tower Safety train the trainer cert since 2018 (ability to perform in-house certifications) *UTS Annual Renewed Climber Certification * OSHA 10 Hour Construction Program [2011 Rev 2] * Safety Council Lock Out/Tag Out cert Peter Shropshire * 9 years in the RF tower industry *Comtrain certified since 11/2013 *UTS Annual Renewed Climber Certification Mike Kumher * 12 years in the RF tower industry *Comtrain certified climber since 6/2009 *UTS Annual Renewed Climber Certification * OSHA 10 Hour Construction Program [2011 Rev 2] TJ Shropshire * 25 years in the RF tower industry *Comtrain certified climber since 6/2009 *UTS Annual Renewed Climber Certification * OSHA 10 Hour Construction Program [2011 Rev 2] Myja Shropshire * 1.5 years in the RF tower industry *UTS Certified Tower Climber HILLSBOROUGH COUNTY SHERIFF’S OFFICE INVITATION TO BID No. 15-20 800 MHz ENHANCED DIGITAL SIMULCAST SYSTEM (EDACS) and 700 MHz DIGITAL P25 COMMUNICATIONS SYSTEMS JANUARY 2021 Electrical Service: Rick Kuzmick VP General Manager - 28yrs with Computer Power Systems, Inc. Master Electrician – State Certified E.C.# 13004902 3421 State Rd 419, Winter Springs, FL rickk@cpsfl.com Office: 407-327-7373 Cell: 407-619-4172 Thomas Harding Electrical Department Mgr - 10yrs with Computer Power Systems, Inc. Journeymen Electrical License # ELJ0002965 3421 State Rd 419, Winter Springs, FL thomash@cpsfl.com Office: 407-327-7373 Cell: 407-949-4218 Ismail “JR” Fernandez Co-Electrical Manager - 8yrs with Computer Power Systems, Inc. Journeymen Electrical License # JE757 3421 State Rd 419, Winter Springs, FL juniorf@cpsfl.com Office: 407-327-7373 Cell: 321-363-2394 UPS Service: Jeff Brule UPS Service Department Mgr - 32yrs with Computer Power Systems, Inc. 3421 State Rd 419, Winter Springs, FL jb@cpsfl.com Office: 407-327-7373 Cell: 407-619-4174 Nick Brown 8yrs experience email: nickb@cpsfl.com Home Location: Orange City, FL David Simpson III 4yrs experience email: davids@cpsfl.com Home Location: Winter Park, FL Kelvi Aucaquizhpi 3yr experience email: kelvia@cpsfl.com Home Location : Orlando, FL Justin Mock 2yr experience email: JustinM@cpsfl.com Home Location: Orlando, FL Vendor Application Form To establish your business as a vendor to the Hillsborough County Sheriff’s Office provide the following documentation along with this completed application: 6HQGFompleted forms to purchasing@hcso.tampa.fl.us or fax to 813-242-1826. Refer to the +&62Purchasing page at https://teamhcso.com for additional information. Business Name (Ds shown on your invoice): ___________________________________________________________________ Federal Tax ID No. ________________________________OR Social Security No. _________________________________ Owner’s Name as per IRS records, if reporting under SS# ___________B_____________________________________________ SALES CONTACT ____________________________________ Email: _________________________________ Name:_______________________________________ ____ _______ __ Cell Phone: __ ______________________ Office Phone: ________ ACCOUNTING CONTACT Name:_BB_______________________________________ Phone: ____________________ Fax: _________________ Email: ___________________________BB_____________ To receive electronic payments please completeWKH Direct Deposit Payment Authorization Form available on the HCSO Purchasing page at https://teamhcso.com Chad Chronister, Sheriff Hillsborough County Sheriff’s Office 2008 E. 8th Avenue, Tampa, Florida 33605 https://teamhcso.com Purchasing Section Phone 813-247-8034 purchasing@hcso.tampa.fl.us &RPSOHWHGDQG6LJQHG,56)RUP: :IRU)RUHLJQ%DVHG&RPSDQ\  %XVLQHVV7D[5HFHLSWIURP+LOOVERURXJK&RXQW\RURWKHUPXQLFLSDOLW\¶VEXVLQHVVOLFHQVH &HUWLILFDWHVRI/LDELOLW\ :RUNHUV¶&RPSHQVDWLRQ,QVXUDQFH(IRURQVLWHVHUYLFHSURYLGHUV) If your company is an LLC or LLP filing as a Corporation, SURYLGH,56)RUPRU)RUP to prevent receipt of an IRS Form 1099. Provide Federal, State or County certificates for Minority, Veteran, Women, or Small Business Ownership. @@ @@ @@ @@ @@ Certified: (Include Certificate) Tax Status: Veteran Owned LLC/LLP (1099) HSCO FSD USE ONLY: Vendor ABN Assigned:____________ Search Type: V LV USS Other__________ RMT #:___________ ACH Payments Active: Yes No Tax Status: C N P X 1099 Reporting Code: A1 A3 A6 A7 AC HCSO Staff Requesting Vendor ABN:_____________________________________ ABN: _____________________ Completed by:________________ABN:__________Date:________ Verified by:________________ABN:_________Date:_______ Women OwnedMinority Owned Small Business Owner Services Visa Accepted: Yes NoBusiness Type: Commodity Office Phone:____________________ Fax:____________________ Website:_____________________________________ Physical Address:_____________________________City:_________________State:__________________Zip Code:________ Mailing Address: _____________________________City:_________________State:__________________Zip Code:________ Remit Address (for payment by check):__________________City:_____________State:____________Zip Code: ________ Procurement Code Category (see PC List):#____________________________________________________________________ Additional Information:___________________________________________________________________________________ C-Corp S-Corp Individual/Sole Proprietor (1099) Convictions, Suspensions, or Federal Exclusions: Yes No If Yes, please explain: ________________________________________ Communications International, Inc. 59-1885709 4 4 4 772-569-5355 772-257-6083 www.ask4ci.com 4450 US Hwy 1 Vero Beach FL 32967 4450 US Hwy 1 Vero Beach Fl 32967 4450 US Hwy 1 Vero Beach FL 32967 Joe Ioco 813-887-1888 813-480-1475 jioco@ask4ci.com Susan Almerez 772-978-4116 772-257-6083 salmerez@ask4ci.com . W-9 Request for Taxpayer (Rev.October2018) Identification Number and Certification Department of the Treasury Intemal Revenue Serw;e > Go to www.irs.govlFormW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name is required on this line: do not leave this line blank. Give Form to the requester. Do not send to the IRS. Communications International Inc 2 Business name/disregarded entity name, if different from above ,oa 3 CfOhlleOcwklnagppseroVperniabteoxbeosx for federal tax classification of the person whose name is entered on line 1. Check only one of the i n Individual/sole oroorietor Or € C Corporation [Z S CorDoration [] Partnershio a Trust/estate€ Individual/sole proprietor or € C COr40ration [' S Corporation [] Partnership single-member LLC 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): CIO €/l rri Exempt payee code (if any) 5 [2] Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) k NO!e: CMeCk Fle appropr:aie 50X :n +Fle line a50Ve fOrtFle +aX class:f:cai:on Of +Fle single-member OWner. Do not check Exemption f(@H FATCA 7Bp0djl1g LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for u.s. federal tax purposes. Otherwise, a single-member LLC that code ('f any) is disregarded from the owner should check the appropriate box for the tax classification of its owner. g Other (see instructions) k 5 Address (number, street, and apt. or suite no.) See instructions. (Applles to acrounls nalnlalned oulslde lhe u S l Requester's name and address (optional) 4450 US Hwy 1 6 City, state, and ZIP code Vero Beach FL 32967 7 List account number(s) here (optional) gJ[ Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on.whose number to enter. M Certification Under penalties of pe2ury, I certify that: Social security number Employer identification number 1 8 8' 5 :1 8 8' 5 : 1. The number shown on this form is my cortect taxpayer identification number (orl am waiting for a number to be issued to me); and 2. I am not su5ject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am su51ect to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer sublect to backup withholding; and 3. I am a L1.S. citizen or other u.s. perSOn (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. @ Form 1 099-INT (interest earned or paid) * Form 1 099-MISC (various types of income, prizes, awards, or gross proceeds) @ Form 1 099-B (stock or mutual fund sales and certain other transactions by brokers) * Form 1 099-S (proceeds from real estate transactions) * Form 1 099-K (merchant card and third party network transactions) * Form 1098 (home mortgage interest), 1 098-E (student loan interest), 1 098-T (tuition) * Form 1 099-C (canceled debt) * Form 1 099-A (acquisition or abandonment of secured properky) Use Form W-9 only if you are a u.s. perSOn (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester wrth a TIN, you mrght be sub)ect to backup withholding. See What is backup withholding, later. Cat. No.10231X Form w-g (Rev. 10-2018) HILLSBOROUGH COUNTY SHERIFF'S OFFICE CHAD CHRONISTER, SHERIFF Direct Deposit Payment Authorization Form Please complete this form if you would like to receive payments through the Automatic Clearing House System (ACH) in lieu of a check. Upon deployment, payees will be notified via e-mail that a payment has been sent to their financial institution. Please note that it may take up to two weeks from receipt of this form by the Hillsborough County Sherifrs Office for initial setup and pre-noting through the ACH System. Payee Information: Communications International Inc. 59-1885709Payee Name (Entity Name or Name oflndividual) SSN orEIN ar@ask4ci.com 772-569-5355E-mail address Phone Number Financial Institution Information: Bank Name: Bank United Address: 222 Lakeview Ave, Ste 900 West Palm Beach FL 33401 Routing Transit Number (9 digits): 267090594 ..=., ------------------ Account Number: 9853970475 = ------------------------ [{] Checking Account-Attach a blank voided check here D Savings Account -Attach a blank voided deposit slip here Payee Certification: Please return completed form and blank voided check to the following address or email: Hillsborough County Sheriffs Office ATTN: Accounts Payable 2008 East 8th A venue Tampa, Florida 33605 accountspayable@hcso.tampa.fl.us FSD Rev 10/17 FSD Use Only Vendor ABN: ___ _ RMT#: ___ _ Entered by: ABN: Date: ---------------- !Verified by: ABN: Date: ------------_____ , 2020 -2021 HILLSBOROUGH COUNTY BUSINESS TAX RECEIPT OCC. CODE 380.000028 RETAIL SALES EXPIRES SEPTEMBER 30, 2021 Receipt Fee Hazardous Waste Surcharge Law Library Fee 30.00 O.CIO COMMUNICATIONS INTL INC BUSINESS 7792 PROFESSIONAL PL TAMPA,FL 33637 2020 -2021 COMMUNICATIONS INTL INC %q%5 4450 N HWY 1 MAILING VERO BEACH, FL 32961 ADDRESS Paid 19-0-383661 07/07/2020 30.00 BUSINESS TAX RECEIPT HAS HEREBY PAID A PRMLEGE TAX TO ENGACiE IN BLISINES8. PROFESSION, OR OCCUPATION aPECIFlED HEREON DOuG BELDEN, TAX COLLECTOR 813-635-5200 THIS BECOMES A TAX RECEIPT WHEN VALIDATED. See below COMMUINT8 2/27/2020 Cindy Staley Commercial Lines - (813) 639-3000 813.320.0107 (877) 302 4034 USI Insurance Services LLC cindy.staley@usi.com 2502 N. Rocky Point Drive, Suite 400 Tampa, FL 33607 Old Republic Insurance Company 24147 Aspen American Insurance Company 43460 Communications International, Inc. 4450 US Highway 1 Vero Beach, FL 32967 14842684 XA MWZY31249720 1,000,00003/01/2020 03/01/2021 X 500,000 10,000 1,000,000 2,000,000 X 2,000,000 A MWTB31249620 03/01/2020 03/01/2021 1,000,000 X X XB CX007QX20 03/01/2020 03/01/2021 1,000,000 1,000,000 A MWC31249820 03/01/2020 03/01/2021 X 1,000,000 N 1,000,000 1,000,000 Hillsborough County Sheriff’s Office, FL Attn: Purchasing 2008 E. 8th Ave. Tampa, FL 33605 Site Name Microwave Radio Site Total 78th Street **6 $2,760.00 Tampa Gen. Hosp.2 $552.00 Pinecrest #1 & #2**2 $1,472.00 Hurrah 1 $736.00 Bullfrog Creek *3 $920.00 Wimauma 1 $920.00 District IV HQ 1 $736.00 SOC **2 $1,472.00 EDOC **10 $3,496.00 Fire Station 10 1 $552.00 Fire Station 20*1 $736.00 Gunn Highway*2 $920.00 Cork Knight*1 $736.00 Taylor Road **2 $1,104.00 Plant City 1 $552.00 78th Street to EDOC Include in 78st. $0.00 78th Street to SOC Include in 78st. $0.00 PSOC*2 $736.00 Herring St 1 $552.00 TIA 1 $552.00 Fire Station 15 1 $552.00 Morris Bridge 1 $552.00 Pinellas ISSI 1 $552.00 Tampa VA 1 $552.00 Temple Terrace 1 $552.00 Himes WT 1 $552.00 $22,816.00 HCSO Test Bed - $552.00 HCSO Radio Shop - $552.00 D 2.1 - MICROWAVE SYSTEMS ANNUAL ALIGNMENT AND PREVENTIVE MAINTENACE SERVICES PART D-1 System Total * Sites with multiple microwave terminals ** Sites with multiple microwave terminals and multiple multiplex shelves List any additional equipment charges not included in the above rates: D 2.1 MICROWAVE SYSTEMS Confidential - BID 15-20 - EXHIBIT A Page 1 of 25 Site Name 800 MHz EDACS Station Equipment Simulcast Equipment Voting Equipment Antenna Systems TX Combiners RX M/C TTA Amps Site Total 78th Street $2,760.00 $2,898.00 $1,380.00 $920.00 $7,958.00 Bullfrog Creek $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 Taylor Road $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 Pinecrest #1 $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 Pinecrest #2 $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 Plant City $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 Wimauma $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 EDOC (East)$2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 D4 HQ $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 Cork Knight $2,760.00 $2,898.00 $1,380.00 $644.00 $7,682.00 Gunn Hwy (RX Only)$4,002.00 $184.00 $1,380.00 $276.00 $5,842.00 Hurrah (RX Only)$4,002.00 $184.00 $1,380.00 $276.00 $5,842.00 $88,780.00 D 2.2 EAST SYSTEM 800 MHz EDACS TRUNKED SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTIVE MAINTENACE PART D-2System Total List any additional equipment charges not included in the above rates: Services based on a 15 channel site D 2.2 EAST SYSTEM 800 MHz EDACS Confidential - BID 15-20 - EXHIBIT A Page 2 of 25 Site Name 800 MHz EDACS Station Equipment Simulcast Equipment Voting Equipment Antenna Systems TX Combiners RX M/C TTA Amps Site Total Tampa Gen. Hosp.$3,680.00 $3,864.00 $1,840.00 $644.00 $10,028.00 Gunn Highway $3,680.00 $3,864.00 $1,840.00 $644.00 $10,028.00 Fire Station 10 $3,680.00 $3,864.00 $1,840.00 $644.00 $10,028.00 Fire Station 20 $3,680.00 $3,864.00 $1,840.00 $644.00 $10,028.00 Taylor Road (West)$3,680.00 $3,864.00 $1,840.00 $644.00 $10,028.00 EDOC (West)$3,680.00 $3,864.00 $1,840.00 $920.00 $10,304.00 Himes $3,680.00 $3,864.00 $1,840.00 $644.00 $10,028.00 $70,472.00 D 2.3 - WEST SYSTEM 800 MHz EDACS TRUNKED SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTIVE MAINTENACE SERVICES Services based on a 20 channel site PART D-3 List any additional equipment charges not included in the above rates: D 2.3 - WEST SYSTEM 800 MHz EDACS Confidential BID 15-20 - EXHIBIT A Page 3 of 25 Site Name P25 Station Equipment Simulcast Equipment Antenna Systems TX Combiners RX M/C TTA Amps Site Total Bullfrog Creek $5,520.00 $1,932.00 $368.00 $7,820.00 Taylor Road $5,520.00 $1,932.00 $368.00 $7,820.00 Pinecrest #1 $5,520.00 $1,932.00 $368.00 $7,820.00 Wimauma $5,520.00 $1,932.00 $368.00 $7,820.00 Herring St $5,520.00 $1,932.00 $368.00 $7,820.00 D4 HQ $5,520.00 $1,932.00 $368.00 $7,820.00 Cork Knight $5,520.00 $1,932.00 $368.00 $7,820.00 Hurrah $5,520.00 $1,932.00 $368.00 $7,820.00 $62,560.00 D 2.4 - EAST SYSTEM P25 TRUNKED SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTIVE MAINTENACE SERVICES PART D-4 System Total List any additional equipment charges not included in the above rates: Services based on a10 Channel Site D 2.4 - EAST SYSTEM P25 SYSTEM Confidential - BID 15-20 - EXHIBIT A Page 4 of 25 Site Name P25 Station Equipment Simulcast Equipment Antenna Systems TX Combiners RX M/C TTA Amps Site Total Tampa Gen. Hosp.$5,520.00 $1,932.00 $368.00 $7,820.00 Gunn Highway $5,520.00 $1,932.00 $368.00 $7,820.00 Temple Terrace $5,520.00 $1,932.00 $368.00 $7,820.00 Fire Station 20 $5,520.00 $1,932.00 $368.00 $7,820.00 TIA $5,520.00 $1,932.00 $368.00 $7,820.00 EDOC (West)$5,520.00 $1,932.00 $368.00 $7,820.00 78th Street $5,520.00 $1,932.00 $368.00 $7,820.00 Morris Bridge $5,520.00 $1,932.00 $368.00 $7,820.00 Fire Station 15 $5,520.00 $1,932.00 $368.00 $7,820.00 Tampa VA $5,520.00 $1,932.00 $368.00 $7,820.00 $78,200.00 D 2.5 - WEST SYSTEM P25 TRUNKED SIMULCAST SYSTEM ANNUAL ALIGNMENT AND PREVENTIVE MAINTENACE SERVICES PART D-5 System Total List any additional equipment charges not included in the above rates: Services based on a 10 channel site 2 Channel Aircraft Site -P25 Station Equipment: $736.00 /Antenna Systems: $368.00 /Site Total: $1104.00 D 2.5 - WEST SYSTEM P25 SYSTEM Confidential - BID 15-20 - EXHIBIT A Page 5 of 25 800 MHz EDACS Station Equipment Simulcast Equipment Voting Equipment Antenna Systems TX Combiners RX M/C TTA Amps Site Total $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $552.00 $552.00 $368.00 $92.00 $1,564.00 $14,076.00PART D-6 System Total List any additional equipment charges not included in the above rates: Gunn Highway EDOC Cork Knight Fire Station 20 Hurrah (RX Only) D4 HQ (RX Only) D 2.6 - MUTUAL AID SYSTEM 800 MHz CONVENTIONAL SYSTEM ANNUAL ALIGNMENT AND PREVENTIVE SERVICES 78th Street Site Name Wimauma Pinecrest D 2.6 - MUTUAL AID SYSTEM Confidential - BID 15-20 - EXHIBIT A Page 6 of 25 Site Name Integrated Multisite Controller & Common Equipment Remote Console Electronics Controller & Common Equipment Consoles Network Switching Center & Network First Gateway EDACS Data gateway TRIM-PC CAD-Link IMC Manager & RCEC Manager Site Total 78th Street $552.00 $552.00 SOC $7,360.00 $8,740.00 $17,440.00 $920.00 $1,472.00 $35,932.00 EDOC $2,208.00 $736.00 $2,944.00 PSOC $0.00 Pinebrooke $552.00 $552.00 $39,980.00 D 2.7 - OTHER SYSTEM COMPONENTS ANNUAL ALIGNMENT AND PREVENTIVE SERVICES Control point for P25 East at PSOC: $736.00 Control Point for P25 West at EDOC: $736.00 PART D-7 System Total List any additional equipment charges not included in the above rates: D 2.7 - OTHER SYSTEM COMPONENTS Confidential - BID 15-20 - EXHIBIT A Page 7 of 25 Site Name Base Station Equipment Transmit Combiner Receiver Multicoupler Server/ Networking Equipment Logging Recorder Consoles Site Total Orient Road Jail $690.00 $552.00 $1,472.00 $3,036.00 $1,840.00 $7,590.00 Falkenburg Road Jail $690.00 $552.00 $1,472.00 $3,036.00 $1,840.00 $7,590.00 $15,180.00 D 2.8 - ORIENT ROAD JAIL AND FALKENBURG ROAD JAIL UHF/DMR AND ACCESSORIES PART D-8 System Total List any additional equipment charges not included in the above rates: D 2.8 - ORJ FRJ Confidential - BID 15-20 - EXHIBIT A Page 8 of 25 Service [Note]Total Software Services, Upgrades & Labor $145,933.00 Sweep Backup Radio, Antennas SOC Price Per Radio $138.00 Sweep Backup Radio, Antennas PSOC Price Per Radio $138.00 Downtown TPA, Courthouse BDA/Zetron $2,990.00 Herring St/ Plant City Courthouse County System Price Per Radio $138.00 Sweep Backup Radio Antennas Alternate Dispatch Pinebrooke Bldg. Price Per Radio $138.00 Eye on Crime Bldg Price Per Radio $138.00 Annual Testing of Two- Way Radio Communication Enhancement Systems Quote based on current contract pricing BDAs/DAS Installs Quote based on current contract pricing Site Assessments Initial Assessments * $1,968.00 Annual Public Safety Radio Penetration BDA Inspection and Maintenance Quote based on current contract pricing Site Assessments Final Assessments *$2,922.00 Annual Public Safety Radio Penetration BDA Inspection and Maintenance Quote based on current contract pricing *L3Harris / Exacom / Zetron software and firmware upgrades and labor based on todays rate Zetron Console at ORJ: $8909.00 Exacom Loggging Recorder at SOC: $11,942.00 PART D-9 System Total D 2.9 - OTHER SYSTEM SERVICES List any additional equipment charges not included in the above rates: Exacom Logging Recorder at ORJ: $2218.00 Exacom Logging Recorder at FRJ: $2779.00 D 2.9 - Other System Services Confidential - BID 15-20 - EXHIBIT A Page 9 of 25 Description of Professional Services Total System Technician $108.00 Maintenance Technician $108.00 Maintenance Bench Technician $108.00 RF Engineer $135.00 IT Engineer $150.00 System Installer $92.00 Vehicle Equipment Installer $92.00 Cabler $92.00 Support Staff $92.00 Project Manager $150.00 Site Manager $135.00 Emergency Service Rate $295.00 Plus 1.5 of Rate Travel Time Actual Expenses Actual plus 20% Lodging Actual Per Diem (HCSO SOP 247 Rate)HCSO SOP 247 Rate $ D 2.10 - PROFESSIONAL SERVICES FOR SUPPORT OF COMMUNICATIONS SYSTEMS *Emergency Service Rate is a "HCSO request for service" after hours or on a Holiday (Non regular service hours) a Flat Rate of $295 per call out plus the technician's service rate x1.5 of the hourly rate. Regular Service Hours: Monday - Friday 8 AM to 5 PM Except Holidays List any additional equipment charges not included in the above rates: PART D-10 System Total R/L Repair Technician - $92.00 R/L Certification Technician - $92.00 D 2.10 - Professional Services Confidential - BID 15-20 - EXHIBIT A Page 10 of 25 Manufacturer Type of Parts/Components % Discount From List Price Applied Concepts Radar/Lidar Parts & Components 20% ADRF BDA 10% Anixter System/BDA/DAS Components 10% DB Spectra System Equipment 10% Decatur Radar Parts & Components 5% Decko Link /Axxel BDA 5% EF Johnson Radio & Accessories 10% Endura Chargers 15% Exacom Logging recorders 15% Federal Signal AVL, Paging, Lights, Sirens 10% Fiplex BDA 10% Firecom Radio Accessories 10% Gamber Johnson Radio Mounts & Accessories 10% ICOM Radio & Accessories 15% Impact Radio Accessories 10% Jotto Desk Radio Mounts & Accessories 10% Kenwood Radio & Accessories 15% Kustom Signal Radar/Laser Parts & Components 15% L3Harris System/Terminal Parts 25% L3Harris Intraplex System Parts 10% L3Harris Microwave Microwave & Network Equipment 10% Laser Tech Radar/Laser Parts & Components 5% MPH Industries Radar/Laser Parts & Components 5% Mutualink Systems 5% Omnitronics Consoles 5% Otto Radio Accessories 15% Polyphaser System Parts 10% Setcom Headset/Radio Parts 10% Spectracom Net Clocks 5% Stone Mountain Radio Accessories 10% Tait Radios 20% Tessco System Parts 10% TX-RX (BIRD)System Parts 10% Westell BDA/DAS 10% Whelen Radio Mounts & Accessories 10% Zetron Dispatch 10% D 2.11 - NEW PARTS & COMPONENTS PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT D 2.11 - NEW PARTS COMPONENTS Confidential - BID 15-20 - EXHIBIT A 11 of 25 D 2.11 - NEW PARTS & COMPONENTS Manufacturer Type of Parts/Components % Markup above Cost Alcatel (Nokia) System Parts 20% American Signal Signboards 20% Aviat Microwave Systems System Equipment 20% Bendix King Radio & Accessories 20% Catalyst VOIP/System Integration 20% Cimmeron Radio & Accessories 20% Dell Computers/Servers/Monitors 20% DX Radio Radio & Accessories 20% ELO Monitors 20% Eltek/Delta DC Power Systems 20% Eluma Tower Tower 20% ICT DC Power Supplies 20% IDA Radio & Accessories 20% Lyncole System Grounding 20% MCM Asset management software 20% Microwave Networks (MNI) Microwave & Network Equipment 20% Motorola Radio & Accessories 20% Nokia System Equipment 20% Nuvico CCTV 20% Panasonic Accessories 20% Rohn Products System Parts 20% Sonetics Headset 20% Sound Off Signal Emergency lighting 20% Specialty Console Furniture Dispatch Furniture 20% Toshiba UPS System 20% Trip-lite System Parts 20% TX-RX Antenna System Components 20% Watson Consoles Dispatch Furniture 20% Xybix Console furniture 20% PRICING BASED ON ACTUAL COST PLUS MARKUP Manufacturers not listed above will be considered as Cost plus Markup 20% List any additional equipment charges not included in the above rates: D 2.11 - NEW PARTS COMPONENTS Confidential - BID 15-20 - EXHIBIT A 12 of 25 D 2.12 - NEW EQUIPMENT & ACCESSORIES PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT Manufacturer Type of Parts/Components % Discount From List Price A.W. Enterprises Radio Accessories 20% ACT Radio Accessories 10% ADRF BDA/DAS Equipment 10% Advance Tec Radio Accessories 10% Andrew System Equipment 10% Anixter System/BDA/DAS Equipment 10% CAVcom Hazmat Radio Equipment 5% Ci Branded Batteries Radio Accessories 10% Ci Branded Products Radio Accessories 10% DB Spectra System Equipment 10% Decko Link (AXELL)BDA 5% EF Johnson Radio & Accessories 15% Eforce CAD 5% Endura Radio Accessories 15% Eupen Cable and Connectors 10% Exacom Dispatch Logging Equipment 15% Federal Signal AVL, Paging, Lights, Sirens 15% Fiplex BDA/DAS Equipment 10% Firecom Radio Accessories 10% Gamber Johnson Radio Mounts & Accessories 10% Havis Radio Mounts & Accessories 10% Honeywell Batteries/Chargers 2% ICOM Radio & Accessories 15% Impact Radio Accessories 10% Infinity Gear Radio Accessories 10% I-Tech Radio Accessories 10% Jotto Desk Radio Mounts & Accessories 10% Kenwood Radio & Accessories 15% Kustom Signal Safety Products, Camera 10% L3Harris Mobile, Portable Radios and Accessories 28% L3Harris Base Station Equipment & Accessories 25% L3Harris System Equipment & Components 25% L3Harris Features, Encryption and Software Services 5% L3Harris Microwave Microwave 10% Larson Radio Accessories 10% Lind Radio Mounts & Accessories 10% Midland Radio & Accessories 10% Mobotix Camera 5% New Communication Solutions Radio Accessories 10% Omnitronics Dispatch Equipment 5% D 2.12 - New Equipment Accessories Confidential - BID 15-20 - EXHIBIT A 13 of 25 D 2.12 - NEW EQUIPMENT & ACCESSORIES PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT Manufacturer Type of Parts/Components % Discount From List Price Otto Radio Accessories 15% Plantronics Radio Accessories 5% Portaclip Radio Accessories 5% Power Products Radio Accessories 15% Pryme Gear Radio Accessories 5% PVP Radio Accessories 5% Pyramid Repeaters 15% Raytheon JPS Inter-op Communications 5% RFS Antenna 15% Samlex Power Supplies 10% Setcom Radio Accessories 10% Spectracom/Orolia Net Clocks/NTP devices 5% Stone Mountain Radio Accessories 10% Tait Radio & Accessories 20% Telex Console 10% Tessco Radio Accessories 10% TX - RX (BIRD)Duplexer 10% Unication Pagers 5% Vertex Standard Radio & Accessories 10% Westell BDA/DAS Equipment 10% Whelen Radio Mounts & Accessories 15% Zetron Dispatch Equipment 10% Manufacturer Type of Parts/Components % Markup above Cost Code 3 Emergency lighting 20% Alcatel (Nokia) System Parts 20% American Signal Signboards 20% Aviat Microwave Systems System Equipment 20% Bendix King Radio & Accessories 20% Catalyst VOIP/System Integration 20% Cimmeron Radio & Accessories 20% David Clark Headsets 20% Dell Computers/Servers/Monitors 20% DX Radio Radio & Accessories 20% ELO Monitors 20% Eltek/Delta DC Power Systems 20% PRICING BASED ON ACTUAL COST PLUS MARKUP D 2.12 - New Equipment Accessories Confidential - BID 15-20 - EXHIBIT A 14 of 25 D 2.12 - NEW EQUIPMENT & ACCESSORIES Manufacturer Type of Parts/Components % Markup above Cost Eluma Tower Tower 20% Federal Signal AVL, Paging, Lights, Sirens 20% ICT DC Power Supplies 20% IDA Radio & Accessories 20% Lyncole System Grounding 20% MCM Asset management software 20% Microwave Networks (MNI) Microwave & Network Equipment 20% Motorola Radio & Accessories 20% Nokia System Equipment 20% Nuvico CCTV 20% Panasonic Accessories 20% Rohn Products System Parts 20% Sigtronics Headset 20% Sonetics Headset 20% Sound Off Signal Emergency lighting 20% Specialty Console Furniture Dispatch Furniture 20% Toshiba UPS System 20% Trip-lite System Parts 20% TX-RX Antenna System Components 20% Watson Consoles Dispatch Furniture 20% Xybix Console furniture 20% PRICING BASED ON ACTUAL COST PLUS MARKUP Manufacturers not listed above will be considered as Cost plus Markup 20 % List any additional equipment charges not included in the above rates: D 2.12 - New Equipment Accessories Confidential - BID 15-20 - EXHIBIT A 15 of 25 Manufacturer Type of Service/Options/Accessories % Discount From List Price Freedom Service Monitors 5% Janus Potswaps - Software/Hardware 5% Manufacturer Type of Service/Options/Accessories Fixed Pricing Ci Terminal*$65.00 Ci Annual Maintenance Agreement - includes PM*$180.00 Ci Extended Warranty - Through 5 years*$630.00 Ci Front (Dash) Mount Radio Installaion $184.00 Ci Remote (Trunk) Mount Radio Installaion $258.00 Ci Front (Dash) Mount Radio Removal $92.00 Ci Front (Dash) Mount Radio Removal $92.00 Ci Control Station Installation $920.00 Ci Dual Control Adder $138.00 Ci Fire Truck Adder $460.00 Ci Ambulance Adder $460.00 Ci Motorcycle Adder $184.00 Ci Marine Adder $460.00 Ci Heavy Building Adder $552.00 Ci AVL/Mobile Data Equipment Install $258.00 Ci In-Car Charger Install $92.00 Ci Radio Programming $46.00 Ci SCADA Site PM $216.00 Ci (Radios)$46.00 Ci L3Harris Firmware Updates $46.00 Ci BeOn System Administration (Per Hour)$108.00 Ci Code plug development (Per Hour)$150.00 Ci Interference Testing Quote based on current contract Ci BDA Annual Maintainance Quote based on current contract Ci BDA Radio Penetration Assessments Quote based on current contract Ci Public Safety Radio Penetration Testing Quote based on current contract Ci RCDD BDA/DAS Design Quote based on current contract Manufacturer Type of Services/Options/Accessories % Markup above Cost ADRF Return/Repair or Exchange of Equipment 20% Alcatel (Nokia) & Infinity Return/Repair or Exchange of Equipment 20% All Dehydrators Return/Repair or Exchange of Equipment 20% Cisco Return/Repair or Exchange of Equipment 20% DB Spectra Return/Repair or Exchange of Equipment 20% Elo Return/Repair or Exchange of Equipment 20% Fiplex Return/Repair or Exchange of Equipment 20% Harris Intraplex Return/Repair or Exchange of Equipment 20% L3Harris Return/Repair or Exchange of Equipment 20% Toshiba Return/Repair or Exchange of Equipment 20% TXRX Return/Repair or Exchange of Equipment 20% Radar/Laser Equipment Return/Repair or Exchange of Equipment 20% *In-production Equipment & Accessories D 2.13 - OTHER SERVICES, OPTIONS, ACCESSORIES PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT PRICING BASED ON ACTUAL COST PLUS MARKUP Manufacturers not listed above will be considered as Cost plus Markup 20 % D 2.13 - Other Services, Options, Acc. Confidential - BID 15-20 - EXHIBIT A Page 16 of 25 Manufacturer Type of Parts/Components % Discount From List Price L3Harris Mobile and Portable Radios parts - New 28% L3Harris Harris System Equipment - New 25% TAIT Mobile and Portable Radios parts - New 25% TAIT TAIT System Equipment - New 25% Manufacturer Type of Parts/Components % Markup above Cost ADRF Return/Repair or Exchange of Equipment 20% Alcatel (Nokia) & Infinity Return/Repair or Exchange of Equipment 20% All Dehydrators Return/Repair or Exchange of Equipment 20% Cisco Return/Repair or Exchange of Equipment 20% DB Spectra Return/Repair or Exchange of Equipment 20% Elo Return/Repair or Exchange of Equipment 20% Fiplex Return/Repair or Exchange of Equipment 20% Harris Intraplex Return/Repair or Exchange of Equipment 20% L3Harris Return/Repair or Exchange of Equipment 20% Toshiba Return/Repair or Exchange of Equipment 20% TXRX Return/Repair or Exchange of Equipment 20% Radar/Laser Equipment Return/Repair or Exchange of Equipment 20% In-production Equipment & Accessories D 2.14 - REPLACEMENT SPARE PARTS (REFURBISHED or EXCHANGED) & PARTS FOR REPAIR PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT PRICING BASED ON ACTUAL COST PLUS MARKUP Manufacturers not listed above will be considered as Cost plus Markup 20 % List any additional equipment charges not included in the above rates: D 2.14 - Replacement Spare Parts Confidential - BID 15-20 - EXHIBIT A Page 17 of 25 DESCRIPTION OF ADDITIONAL COMPONENTS Fixed Pricing Ci - Annual Preventive Radio Maintenance-Terminal*$65.00 Ci - Annual Maintenance Agreement - includes PM*$180.00 Ci - Extended Warranty - Through First 5 years*$630.00 DESCRIPTION OF ADDITIONAL SERVICES % Markup above Cost FCC License Consulting 20% Land Development 20% Permits 20% Soil Samples 20% P.E. Seals 20% Tower Designs 20% Tower Designs 20% Shelter Foundation 20% Shelter 20% Fencing 20% Landscaping & Irrigation 20% Tower Construction 20% UPS 20% Power Generator 20% Air Conditioner 20% Other System Components/Equipment 20% DC Power Systems & Batteries 20% System Design 20% Antenna Installations 20% High Pole Lights Maintenance 20% Parking Lot Lights and Lobby Lights Maintenance 20% CCTV Camera Replacement/Maintenance 20% System Support Services & Equipment A) Generator 20% B) HVAC 20% C) Electrical 20% D) Tower 20% E) General 20% F) Lawn Maintenance 20% G) Civil Work 20% H) Grounding 20% Maintenance Quarterly, Semi Annual & Annual A) Shelter Maintenance 20% B) Janitorial Services Maintenance 20% C) Heating and Air Conditioning 20% D) Emergency Generator Inspection 20% E) DC Plant and Batteries 20% F) UPS 20% * Ci Maintenance and extended warranty on L3Harris current models. List any additional equipment charges not included in the above rates: D 2.15 ADDITIONAL COMPONENTS AND SERVICES (MUST BE FULLY DESCRIPED/EXPLAINED) D 2.15 - Additional Components Services Confidential - BID 15-20 - EXHIBIT A Page 18 of 25 TYPES OF SERVICES / EQUIPMENT COST Plus % L3Harris Flat Rate Repair - Terminals 20% L3Harris Flat Rate Repair - System Components 20% TAIT Flat Rate Repair - System/Radios 20% ADRF 20% Alcatel (Nokia) & Infinity 20% All Dehydrators 20% Cisco 20% DB Spectra 20% Elo 20% Harris Intraplex 20% L3Harris 20% TXRX 20% Radar/Laser Equipment 20% No Trouble Found - $92.00 Diagnostic Fee - $92.00 Manufacturers not listed above will be considered as Cost plus Markup 20 % D 2.16 - FLAT RATE REPAIRS INCLUDING PARTS Services for System upgrades will be quoted on a case by case basis. List any additional equipment charges not included in the above rates: Additional Rates for all service repairs; Uneconomical to repair - $184.00 D 2.16 - Flat Rate Repairs Including Parts Confidential - BID 15-20 - EXHIBIT A Page 19 of 25 Line #Description of Work Price UOM 1 Annual Inspection as listed in Part C - Specifications and Scope of Work $6.75 ft 2 Profiling of Tower Structure and appurtenances (including antennas and transmission lines)$9.45 ft 3 Profiling of Tower Structure and appurtenances when performed in conjunction with an annual tower inspection $6.60 ft 4 Painting of Self-Supporting Tower Structures (in accordance with FAA Requirements)$27.50 ft 5 Painting of Guyed Tower Structures (In accordance with FAA Requirements)$17.60 ft 6 Dismantle, Removal and Disposal of existing SelfSupporting Towers $99.00 ft 7 Dismantle, Removal and Disposal of existing Guyed Towers $88.00 ft 8 Tower Lighting System (Inspection and Repairs as may be required)$6.50 ft 9 Antenna and/or transmission line (Inspection and Repairs as may be required)$5.75 ft 10 Replacement of Jumper Cables $5.50 ft 11 Install Antenna with 7/8" Transmission line to include installation of mounting brackets, hangers and hardware $7.00 ft 12 Install Antenna with 1-5/8" Transmission Line to include installation of mounting brackets, hangers and hardware $7.50 ft 13 Install 1/2" Transmission Line to include hangers and hardware $6.50 ft 14 Install 7/8" Transmission Line to include hangers and hardware $7.00 ft 15 Install 1-5/8" Transmission Line to include hangers and hardware $7.50 ft 16 Antenna Removal and Replacement $6.50 ft 17 Antenna Removal Only $6.00 ft 18 1/2" Transmission Line and Connector Removal and Replacement $6.50 ft 19 7/8" Transmission Line and Connector Removal and Replacement $7.00 ft 20 1-5/8" Transmission Line and Connector Removal and Replacement $7.25 ft 21 1/2" Transmission Line Removal only to include hangers $6.50 ft 22 7/8" Transmission Line Removal only to include hangers $7.00 ft 23 1-5/8" Transmission Line Removal only to include hangers $7.25 ft 24 1/2" Connector Removal and Replacement $5.50 ft 25 7/8" Connector Removal and Replacement $5.50 ft 26 1-5/8" Connector Removal and Replacement $5.50 ft 27 1-5/8" Connector Removal and Replacement $5.50 ft 28 Tower Top amplifier Installation to include installation of Mounting brackets and hardware $5.50 ft 29 Tower Top Amplifier Removal and Installation $92.00 Man Hr D 2.17 - Communications Tower Structure and Antenna System Maintenance Requirements D 2.17 - Communications Tower Structure Confidential - BID 15-20 - EXHIBIT A Page 20 of 25 Line #Description of Work Price UOM 30 Install 6 ft. Microwave Dish with Pressurized Waveguide Transmission Line to include mounting brackets, hangers, Hardware and Pressurization $9.00 ft 31 Removal of 6 ft. Microwave Dish with Pressurized Waveguide Transmission Line to include mounting brackets, hangers, Hardware and Pressurization $9.00 ft 32 Microwave Feed Horn Removal and Replacement $6.50 ft 33 Microwave Feed Horn Removal Only $6.35 ft 34 Microwave Dish Optimization (Specify number of Personnel)$92.00 Man Hr 35 Sweeping of Transmission lines to include copy of Sweep Documentation $250.00 Line 36 Sweeping of Transmission lines to include copy of Sweep Documentation when performed in conjunction with another task listed in the price schedule $150.00 Line Miscellaneous Tower, Antenna, Transmission Line work Provide hourly rates below for various personnel Technician $92.00 Man Hr Site Manager $135.00 Man Hr Project Manager $150.00 Man Hr 38 Flat Rate Travel - Round Trip $200.00 39 Flat Rate Travel - Emergency Call Out $400.00 40 List any additional equipment charges not included in the above rates 20%Cost Plus Hillsborough County Sheriff's Office reserves the right to request hourly rate proposals for any of the above proposed services. NOTE TO PROPOSER: When work is required on towers or antennas that are located on rooftops, the price per foot shall apply only to the tower or antenna structure itself. The measurement will begin at the base of the tower or antenna, not at ground level. 37 (Invoiced Hourly rates to be based upon time spent on site) D 2.17 - Communications Tower Structure Confidential - BID 15-20 - EXHIBIT A Page 21 of 25 Site Name UPS System DC Power System Battery System Site Total 78th Street $4,066.00 $275.00 N/A $4,341.00 Bullfrog Creek $2,623.00 $275.00 N/A $2,898.00 Taylor Road $2,623.00 $275.00 N/A $2,898.00 Pinecrest $2,623.00 $275.00 N/A $2,898.00 Plant City $2,623.00 $275.00 N/A $2,898.00 Wimauma $2,623.00 $275.00 N/A $2,898.00 Himes Avenue $2,623.00 $275.00 N/A $2,898.00 EDOC $4,065.00 $275.00 N/A $4,340.00 EDOC (Backup Radio)$0.00 $0.00 $0.00 D4 HQ $1,860.00 $275.00 N/A $2,135.00 Hurrah $1,860.00 $275.00 N/A $2,135.00 Tampa Gen. Hosp.$2,623.00 $275.00 N/A $2,898.00 Gunn Highway $2,623.00 $275.00 N/A $2,898.00 Fire Station 10 $2,623.00 $275.00 N/A $2,898.00 Fire Station 20 $2,623.00 $275.00 N/A $2,898.00 Cork Knight $2,623.00 $275.00 N/A $2,898.00 SOC $4,065.00 $275.00 N/A $4,340.00 SOC (Backup Radio)N/A N/A $0.00 ORJ 18 KVA $2,623.00 N/A N/A $2,623.00 ORJ 1.5 KVA $1,152.00 N/A N/A $1,152.00 ORJ 1.0 KVA $1,152.00 N/A N/A $1,152.00 Video Downlink $840.00 N/A N/A $840.00 Radio Shop $840.00 $275.00 $0.00 $1,115.00 Spare $840.00 N/A N/A $840.00 Herring St $2,436.00 $275.00 N/A $2,711.00 Morris Bridge $2,436.00 $275.00 N/A $2,711.00 Fire Station 15 $2,436.00 $275.00 N/A $2,711.00 Tampa VA $2,436.00 $275.00 N/A $2,711.00 Falkenburg Rd Jail $840.00 $275.00 N/A $1,115.00 Taylor Rd (Old)$2,623.00 $275.00 N/A $2,898.00 Pinebrooke $840.00 N/A N/A $840.00 TIA $2,436.00 $275.00 N/A $2,711.00 Temple Terrace – Fire Station 1 $2,436.00 $275.00 N/A $2,711.00 $78,010.00 D 2.18 - UPS Systems, DC Power Systems and Battery Systems RFP Proposal TOTAL PART D-18 List any additional equipment charges not included in the above rates: D 2.18 Confidential Page 22of 24 Manufacturer Type of Parts/ Components List Price % Discount From List Price HCSO Price N/A Manufacturer Type of Parts/ Components List Price % Markup Above Cost HCSO Price Toshiba International Replacement Parts 20% Eltek/Delta DC Power Systems 20% ICT DC Power Systems 20% Lyncole System Grounding 20% Trip-lite DC Power Systems 20% Aviat Microwave Systems Replacement Parts 20% Microwave Networks (MNI) Replacement Parts 20% Alcatel (Nokia) Replacement Parts 20% Infinity Replacement Parts 20% Professional Services for Support of UPS Systems, DC Power Systems and Battery Systems Description of Professional Services Hourly Rate or Rate Maintenance Bench Technician Power Engineer System Technician Maintenance Technician $108.00 $108.00 $108.00 $184.00 Travel Time Expenses System Installer Emergency Service Rate $108.00 $330.00 $200.00 Cost plus markup Regular Services Hours: List any additional equipment charges not included in the above rates: Electrician $92.00/hr UPS Service Technican $184.00/hr Lodging Per Diem (HCSO SOP 247 Rate) Cost plus markup HCSO SOP 247 Rate PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT Pricing Based on Actual Cost Plus Markup Parts and Components D 2.18 Confidential Page 23of 24 Manufacturer Type of Parts/ Components List Price % Discount From List Price HCSO Price N/A Manufacturer Type of Parts/ Components List Price % Markup Above Cost HCSO Price Toshiba International Replacement Parts 20% Eltek/Delta DC Power Systems 20% ICT DC Power Systems 20% Lyncole System Grounding 20% Trip-lite DC Power Systems 20% Aviat Microwave Systems Replacement Parts 20% Microwave Networks (MNI) Replacement Parts 20% Alcatel (Nokia) Replacement Parts 20% Infinity Replacement Parts 20% Professional Services for Support of UPS Systems, DC Power Systems and Battery Systems Description of Professional Services Hourly Rate or Rate Maintenance Bench Technician Power Engineer System Technician Maintenance Technician $108.00 $108.00 $108.00 $184.00 Travel Time Expenses System Installer Emergency Service Rate $108.00 $330.00 $200.00 Cost plus markup Regular Services Hours: List any additional equipment charges not included in the above rates: Electrician $92.00/hr UPS Service Technican $184.00/hr Lodging Per Diem (HCSO SOP 247 Rate) Cost plus markup HCSO SOP 247 Rate PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT Pricing Based on Actual Cost Plus Markup Parts and Components D 2.18 Confidential Page 23of 24 Site Name UPS System DC Power System Battery System Site Total 78th Street $4,066.00 $275.00 $4,341.00 Bullfrog Creek $2,623.00 $275.00 $2,898.00 Taylor Road $2,623.00 $275.00 $2,898.00 Pinecrest $2,623.00 $275.00 $2,898.00 Plant City $2,623.00 $275.00 $2,898.00 Wimauma $2,623.00 $275.00 $2,898.00 Himes Avenue $2,623.00 $275.00 $2,898.00 EDOC $4,065.00 $275.00 $4,340.00 EDOC (Backup Radio)$0.00 $0.00 $0.00 D4 HQ $1,860.00 $275.00 $2,135.00 Hurrah $1,860.00 $275.00 $2,135.00 Tampa Gen. Hosp.$2,623.00 $275.00 $2,898.00 Gunn Highway $2,623.00 $275.00 $2,898.00 Fire Station 10 $2,623.00 $275.00 $2,898.00 Fire Station 20 $2,623.00 $275.00 $2,898.00 Cork Knight $2,623.00 $275.00 $2,898.00 SOC $4,065.00 $275.00 $4,340.00 SOC (Backup Radio)N/A N/A $0.00 ORJ 18 KVA $2,623.00 N/A N/A $2,623.00 ORJ 1.5 KVA $1,152.00 N/A N/A $1,152.00 ORJ 1.0 KVA $1,152.00 N/A N/A $1,152.00 Video Downlink $840.00 N/A N/A $840.00 Radio Shop $840.00 $275.00 $0.00 $1,115.00 Spare $840.00 N/A N/A $840.00 Herring St $2,436.00 $275.00 $2,711.00 Morris Bridge $2,436.00 $275.00 $2,711.00 Fire Station 15 $2,436.00 $275.00 $2,711.00 Tampa VA $2,436.00 $275.00 $2,711.00 Falkenburg Rd Jail $840.00 $275.00 $1,115.00 Taylor Rd (Old)$2,623.00 $275.00 $2,898.00 Pinebrooke $840.00 N/A N/A $840.00 TIA $2,436.00 $275.00 $2,711.00 Temple Terrace – Fire Station 1 $2,436.00 $275.00 $2,711.00 $78,010.00 D 2.18 - UPS Systems, DC Power Systems and Battery Systems RFP Proposal TOTAL PART D-18 List any additional equipment charges not included in the above rates: D 2.18 Confidential Page 1of 3 Manufacturer Type of Parts/ Components List Price % Discount From List HCSO Price N/A Manufacturer Type of Parts/ Components List Price % Markup Above Cost HCSO Price Toshiba International Replacement Parts 20% Eltek/Delta DC Power Systems 20% ICT DC Power Systems 20% Lyncole System Grounding 20% Trip-lite DC Power Systems 20% Aviat Microwave Systems Replacement Parts 20% Microwave Networks (MNI) Replacement Parts 20% Alcatel (Nokia) Replacement Parts 20% Infinity Replacement Parts 20% Professional Services for Support of UPS Systems, DC Power Systems and Battery Systems Description of Professional Services Hourly Rate or Rate Maintenance Bench Technician Power Engineer System Technician Maintenance Technician $108.00 $108.00 $108.00 $184.00 Travel Time Expenses System Installer Emergency Service Rate $108.00 $330.00 $200.00 Cost plus markup Regular Services Hours: List any additional equipment charges not included in the above rates: Electrician $92.00/hr UPS Service Technican $184.00/hr Lodging Per Diem (HCSO SOP 247 Rate) Cost plus markup HCSO SOP 247 Rate PRICING BASED ON MANUFACTURERS PUBLISHED LIST PRICE LESS DISCOUNT Pricing Based on Actual Cost Plus Markup Parts and Components D 2.18 Confidential Page 2of 3 Manufacturer Type of Parts/ Components List Price % Discount From List HCSO Price N/A Manufacturer Type of Parts/ Components List Price % Markup above Cost HCSO Price Toshiba International Replacement Parts 20% Eltek/Delta DC Power Systems 20% ICT DC Power Systems 20% Lyncole System Grounding 20% Trip-lite DC Power Systems 20% Aviat Microwave Systems Replacement Parts 20% Microwave Networks (MNI) Replacement Parts 20% Alcatel (Nokia) Replacement Parts 20% Infinity Replacement Parts 20% Manufacturer Type of Parts/ Components List Price % Discount From List HCSO Price N/A Manufacturer Type of Parts/ Components List Price % Markup above Cost HCSO Price ElteklPCP Rectifiers - DC Rectifiers DC Power Systems 20% Newmar Power - DC Systems DC Power Systems 20% Eltek/PCP - DC Plant Components DC Power Systems 20% Toshiba - UPS Components DC Power Systems 20% Pricing based on Actual Cost Plus Markup Replacement Equipment Pricing based on Manufacturers Published List Price Less Discount Other Services, Options, Accessories Replacement or Additional Equipment Replacement or Additional Equipment Pricing based on Actual Cost Plus Markup Pricing based on Manufacturers Published List Price Less Discount D 2.18 Confidential Page 3of 3 TERMINAL MANAGED SERVICES Keep Your Radios Operating at Peak Performance PARTNER The L3Harris Terminal Service Partner tier gives you training, online access to technical knowledge and on-call technicians. We provide proactive maintenance and repairs, so you can confidently focus on other aspects of your operation. The Terminal Service Partner Tier enhances the Assist Tier Technical Support to the Premium (24/7/365) level and provides licensed XL radio software SMS updates. Annual Preventive Maintenance and Tune Up L3Harris technicians perform annual maintenance, including scheduled tests, inspections and alignment on a customers’ terminals to optimize performance and recommend repairs or replacements as needed. This service also ensures that terminals meet L3Harris specifications and FCC regulations. L3Harris Training University (HTU), Virtual and Classroom Training Training is important to maintain and enhance the skills of personnel who have the responsibility to operate, program and/or maintain terminals. HTU and virtual training, optionally available in the Partner tier, give your team knowledge and confidence. Traditional classroom training is available at our L3Harris Technical Training Center in Lynchburg, Virginia or at your facility. ASSIST If your team is staffed to maintain terminal devices, your organization may only need a few key services. The L3Harris Terminal Service Assist tier includes the following capabilities to keep end-user devices operating at peak performance. Preferred Technical Support Knowledgeable, experienced Product Specialists and System Engineers provide tech support for product operations, programming, maintenance and troubleshoot/ repair processes. Phone and online support resources are available during work hours—8:00 AM-5:00 PM EST. Calls are logged in our state-of-the-art call tracking system and resolutions are categorized in an evergreen knowledge base. Standard Repair Services We support all L3Harris portable and mobile radios performing operational checks to identify any problems and the necessary repairs. This cost-effective, flat-rate program1 completes repairs in approximately ten business days. Software Managed Services (SMS) Keeping terminal and system infrastructure software up-to-date is vital to maintaining the value of your investments. The Assist SMS for terminals provides issue resolution releases of XL radio software. Releases may also contain improvements and enhancements for current generation radio software. They also unlock new product capabilities and licensed features as they become available.2 MAXIMUM RELIABILITY, LONGER LIFESPANS Choose from three tiers of support for your critical terminal devices Handheld and mobile radio devices are the critical link at the edge of your network, helping team members stay connected, productive and safe. To maximize the reliability and lifespan of your XL portable and mobile devices, L3Harris offers services such as comprehensive maintenance, software refreshes and repair services in three cost-effective tiers. 1 Pricing applies to units that are defective through normal wear and usage. 2 Some additional features may require additional purchase. MANAGED Because terminal device reliability is key to effective field communications, the L3Harris Terminal Service Managed tier helps keep your team’s equipment ready… and gives you maximum peace of mind. The Terminal Service Managed Tier includes services from the other two tiers with the following changes or additions: Expedited Repair Services We support all L3Harris portable and mobile radios and perform operational checks to identify any problems and the repairs required. As part of the Managed tier, our standard process is expedited so your equipment can be back in the field fast. This cost-effective, flat-rate repair service1 completes repairs in approximately five business days. Software Managed Service (SMS) Installation L3Harris technicians will manage the installation of new terminal software. As part of this service, we: 1. Provide an installation schedule and approximate completion time 2. Install the software needed for your radios to continue functioning at peak performance 3. Provide a Summary Report of actions On-Site Training L3Harris provides three days of customized on-site training for up to ten people at your facility on your schedule. The scope of training is determined by you and your L3Harris Training Manager and focuses on terminal product operation, programming and/or maintenance topics. Fleet Database Updates for New Terminals (UAS) When a new agency joins a system with a large number of radios and talkgroups, L3Harris engineers can bring users online quickly. Once you define the fleet structure and Unit IDs, we access the administration application to complete the addition of the records. On-Site Radio Programming (RPM2) When a new system is deployed or a large number of additional radios must be activated on an existing system, L3Harris technicians program your radios on-site to bring the users online rapidly. For customers with smaller quantities of radios to be programmed, we work with you to define the most efficient process, which may include bringing or shipping radios to a service location. ON-DEMAND SERVICES Each tier of support provides you the option to access On-Demand Services as needed. If a situation arises that’s not part of your original scope of work, L3Harris will respond quickly and provide a quote for services. On-Demand Services may include: • Installation or removal of mobile radio equipment after the initial installation • Repair of radio equipment damaged by vandalism, abuse or physical neglect • Rapid reprogramming or deployment of additional radios due to an unplanned event, such as a hurricane Terminal Managed Services © 2019 L3Harris Technologies, Inc. | 07/2019 BR1865B Non-export controlled information L3Harris Technologies is an agile global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers’ mission-critical needs. The company provides advanced defense and commercial technologies across air, land, sea, space and cyber domains.  COMPARE Here’s a look at the services included in each tier. Get the support and confidence you need by keeping your terminal devices at peak performance. Talk to us about L3Harris Terminal Managed Services today. Assist Partner Managed Preferred Technical Support PTS Standard Repair Services Software Managed Services (SMS) Premium Technical Support PTS Annual Preventive Maintenance and Tune Up HTU, Virtual and Classroom Training Available option Expedited Repair Services SMS Installation On-Site Training Fleet Database Updates for New terminals (UAS) On-site Radio Programming (RPM2) On-Demand Services Available option Available option Available option *Enhanced and custom services available Communication Systems Segment 221 Jefferson Ridge Parkway Lynchburg, VA 24501 1-800-368-3277 Communication Systems Segment 1680 University Avenue Rochester, NY 14610 1-585-244-5830 A.L3Harris Technologies, Inc., a Delaware Corporation, through its Communication Systems Segment (hereinafter “Seller”) warrants to the original purchaser for use (hereinafter “Buyer”) that Equipment manufactured by or for the Seller shall be free from defects in material and workmanship and shall conform to its published specifications. With respect to all non-Seller Equipment, Seller gives no warranty, and only the warranty, if any, given by the manufacturer shall apply. Rechargeable batteries are excluded from this warranty and are warranted under a separate Rechargeable Battery Warranty (ECR-7048). B.Seller’s obligations set forth in Paragraph C below shall apply only to failures to meet the above warranties occurring within the following periods of time from date of sale to the Buyer and are conditioned on Buyer’s giving written notice to Seller within thirty (30) days of such occurrence: 1.for fuses and non-rechargeable batteries, operable on arrival only 2.for service parts, ninety (90) days 3.for mobile and portable radios (“Subscriber Units”), twenty-four (24) months 4.for Unity ® model Subscriber Units, thirty-six (36) months 5.for radio accessories, one (1) year 6.for all other equipment of Seller’s manufacture, one (1) year C.During the Warranty Period, if Hardware fails to meet the foregoing warranties, Seller shall, at its option, correct the failure by: (1) repairing defective or damaged parts or Hardware, or (2) making available any necessary repaired or replacement parts, or (3) by providing new or refurbished parts or new or refurbished equipment. Seller will be responsible for shipping charges incurred in returning repaired parts, replacement parts, or hardware to Buyer. All warranty work must be conducted during normal business hours at Seller’s place of business. Any repaired or replacement parts or Hardware furnished hereunder shall be warranted for the remaining unexpired portion the original Warranty Period of that part or Hardware. The original Warranty Period shall not be extended. Where such failure cannot be corrected by Seller’s commercially reasonable efforts, Seller will refund to Buyer the fees paid for the parts or Hardware less depreciation. D.Seller’s obligations under Paragraph C shall not apply to any Equipment, or part thereof, which (i) has been modified or otherwise altered other than pursuant to Seller’s written instructions or written approval or, (ii) is normally consumed in operation or, (iii) has a normal life inherently shorter than the warranty periods specified in Paragraph B, or (iv) is not properly stored, installed, used, maintained or repaired, or, (v) has been subjected to any other kind of misuse or detrimental exposure, or has been involved in an accident. E.The preceding paragraphs set forth the exclusive remedies for claims based upon defects in or nonconformity of the Equipment, whether the claim is in contract, warranty, tort (including negligence), strict liability or otherwise, and however instituted. Upon the expiration of the warranty period, all such liability shall terminate. The foregoing warranties are exclusive and in lieu of all other warranties, whether oral, written, expressed, implied or statutory. NO IMPLIED OR STATUTORY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE SHALL APPLY. IN NO EVENT SHALL THE SELLER BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL, INDIRECT OR EXEMPLARY DAMAGES. THIS WARRANTY APPLIES ONLY WITHIN THE UNITED STATES. © 2020 L3HARRIS TECHNOLOGIES, INC. ALL RIGHTS RESERVED. ECR-7047X 02/20 WWW.L3HARRIS.COM U.S. EQUIPMENT WARRANTY A. L3Harris Technologies, Inc., a Delaware Corporation, through its Communication Systems Segment (hereinafter “Seller”) warrants to the original purchaser for use (hereinafter “Buyer”) that nickel-cadmium, nickel-metal hydride, lithium-ion, and lithium-polymer batteries supplied by Seller shall be free from defects in material and workmanship, and shall conform to its published specifications for a period of twelve (12) months from the date of purchase. B. For purposes of this warranty, batteries shall be deemed defective if, while complying with L3Harris’ white paper: ECR-7367 Harris NiCd, NiMH, and Li-Ion Battery User’s Guide , (1) the measured capacity of the battery is less than 80% of its rated value, or (2) the battery develops leakage. C. If any battery fails to meet the foregoing warranty, Seller shall correct the failure by issuing a replacement battery upon receipt of the defective battery at an Authorized Service Center (ASC) or Seller factory (for OpenSky® Equipment only). D. Replacement batteries shall be warranted only for the remaining unexpired warranty period of the original battery. This warranty becomes void if: 1. The battery has been subjected to any kind of misuse, detrimental exposure, or has been involved in an accident. 2. The battery is used in equipment or service other than the radio equipment for which it is specified. E. The preceding paragraphs set forth the exclusive remedies for claims based upon defects in or non-conformity of any battery, whether the claim is in contract, warranty, tort (including negligence), strict liability or otherwise, and however instituted. Upon the expiration of the warranty period, all such liability shall terminate. The foregoing warranties are exclusive and in lieu of all other warranties, whether oral, written, expressed, implied or statutory. NO IMPLIED OR STATUTORY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE SHALL APPLY. IN NO EVENT SHALL THE COMPANY BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL, INDIRECT OR EXEMPLARY DAMAGES. THIS WARRANTY APPLIES ONLY WITHIN THE UNITED STATES. To obtain the name and address of an Authorized Service Center (ASC), ask your salesperson, or call one of the factory number(s) printed at the bottom of this page. To obtain a copy of the white paper ECR-7367 Harris NiCd, NiMH, and Li-Ion Battery User’s Guide, visit the L3Harris PSPC Info Center > White Papers (https://premier.pspc.l3harris.com), or email PSPC Customer Care at pspc_custfocus@l3harris.com. U.S. RECHARGEABLE BATTERY WARRANTY Communication Systems Segment 221 Jefferson Ridge Parkway Lynchburg, VA 24501 1-800-368-3277 Communication Systems Segment 1680 University Avenue Rochester, NY 14610 1-585-244-5830 © 2020 L3HARRIS TECHNOLOGIES, INC. ALL RIGHTS RESERVED. ECR-7048F 02/20 WWW.L3HARRIS.COM ADVANCED RF TECHNOLOGIES: WARRANTY AND REPAIR POLICY 1.1 General Warranty Each active product manufactured by Advanced RF Technologies, Inc. (“ADRF”) carries a Standard Warranty period of two (2) years unless indicated otherwise on the package or in the acknowledgment of the purchase order. Passive components carry a Standard Warranty period of one (1) year unless indicated otherwise on the package or in the acknowledgment of the purchase order. 1.2 Limitations of Warranty Your exclusive remedy for any defective product is limited to the repair or replacement of the defective product. ADRF may elect which remedy or combination of remedies to provide in its sole discretion. ADRF shall have a reasonable time after determining that a defective product exists to repair or replace the problem unit. ADRF Standard Warranty applies to repaired or replaced products for the balance of the applicable period of the original warranty or ninety days from the date of shipment of a repaired or replaced product, whichever is longer. 1.3 Limitation of Damages The liability for any defective product shall in no event exceed the purchase price for the defective product. 1.4 No Consequential Damages ADRF has no liability for general, consequential, incidental or special damages. 1.5 Additional Limitation on Warranty ADRF Standard Warranty does not cover products which have been received improperly packaged, altered, or physically damaged. For example, broken warranty seal, labels exhibiting tampering, physically abused enclosure, broken pins on connectors, any modifications made without ADRF authorization, will void all warranty. 1.6 Return Material Authorization (RMA) No product may be returned directly to ADRF without first getting an approval from ADRF. If it is determined that the product may be defective, you will be given an RMA number and instructions on how to return the product. An unauthorized return, i.e., one for which an RMA number has not been issued, will be returned to you at your expense. Authorized returns are to be shipped to the address on the RMA in an approved shipping container. You will be given our courier information. It is suggested that the original box and packaging materials should be kept if an occasion arises where a defective product needs to be shipped back to ADRF. To request an RMA, please call (800) 313-9345 or send an email to techsupport@adrftech.com. 1.7 Restocking No product may be returned directly to ADRF without first getting an approval from ADRF and the purchase amount must exceed $100. Returned units are subject to a 20% restocking fee. Products must be returned within 90 day of the purchase date (at your expense) through trackable means such as UPS or FedEx. Product must be in original condition, original product packaging, unopened, unmodified, and unused. To request an RMA, please call (800) 313-9345 or send an email to techsupport@adrftech.com. VILLAGE OF NORTH PALM BEACH PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY NOVEMBER 1, 2022 Present: Cory Cross, Chairman Donald Solodar, Vice Chair Thomas Hogarth, Member Jonathan Haigh, Member Kathryn DeWitt, Member Scott Hicks, Member Nathan Kennedy, Member Len Rubin, Village Attorney Alex Ahrenholz, Acting Community Development Director Chuck Huff, Interim Village Manager Council Member: David Norris, Councilman I. CALL TO ORDER Chairman Cross called the meeting to order at 6:36 PM. A. ROLL CALL All members of the Planning Commission were present. II. APPROVAL OF THE MINUTES The Minutes of the September 6, 2022 and October 11, 2022 Regular Meetings were approved as written. III. DECLARATION OF EX PARTE COMMUNICATIONS There were no Ex Parte Communications declared by the Board. IV. QUASI JUDICIAL MATTERS / PUBLIC HEARING Attorney Len Rubin swears in all persons speaking. A. SITE PLAN AND APPEARANCE REVIEW 1. Public Safety Building Parking Application by the Village of North Palm Beach amending the Site Plan for the Public Safety building to add two (2) parking spaces. Motion: Mr. Solodar moved to remove the item from the table. Dr. Kennedy seconded the motion, which passed 7-0. Minutes of Village Planning Commission Regular Meeting held on November 1, 2022 2 Mr. Ahrenholz presented a request from the Public Works Department regarding the need to add two (2) additional parking spaces in the front of the Fire Department facility for the Fire Chief and District Fire Chief. With the addition of new vehicles to the fire department fleet, valuable space within the fire bay has decreased. The Fire Chief and District Fire Chief vehicles are now required to park outside, and deployment of these vehicles from the rear of the facility slows response and does not allow the vehicles to utilize the emergency traffic light at the front of the building. The two new parking spots are planned to be placed on the southwest corner of the building and integrated into the main fire bay driveway. Properly angled, these spots will be partially screened from U.S. 1 with appropriate foliage. The spaces will be constructed with a minimum of 5” thick reinforced concrete at a 60° angle to the existing driveway. Staff is recommending the Planning Commission approve the request. The Planning Commission asked for whom are the two parking spots needed. Motion: Dr. Kennedy moved to approve the application as presented. Mr. Hogarth seconded the motion, which passed 7-0. B. RECOMMENDATIONS TO VILLAGE COUNCIL 1. C-3 Regional Business District Village initiated zoning text amendment to the existing C3 zoning district. Mr. Dana Little, Treasure Coast Regional Planning Council, made a presentation regarding the C3 zoning district, detailing how the TCRPC developed the Village Master Plan in 2016, as a multi-agency effort looking for development opportunities along the US 1 and Northlake Blvd. corridors. A Charrette was held to obtain public input to create a Master Plan. TCRPC recommended dialogue between the Village and the Town of Lake Park so that any redevelopment on the former Twin City Mall site would be unified. A market study was conducted between September through November 2021, which revealed market support for up to 800 dwelling units just on the North Palm Beach portion, or 1,050 residential units in total on the site. There is potential for office, hotel, and retail space, with retail having limited demand. A walkable, multi-use environment with a network of streets, blocks and civic open spaces is desirable. Parking should be on-street. Mr. Little answered Planning Commission questions regarding ratio concepts, FAR, and building heights. Mr. Ahrenholz discussed the information presented is based on building height and set backs, but not parking. He advised that the Town of Lake Park approved their regulations earlier this year. The applicant was not present as he is willing to work within the Village’s code. A Power Point presentation was given. It showed comparison of Lake Park’s code to North Palm Beach’s proposed. He answered the Planning Commission members’ questions. The Chairman opened the floor for public comments. Debra Cross, 2560 Pepperwood Cir. S – concerned with building height and density, and landscaping is not addressed. The Chairman closed the floor to public comments. Minutes of Village Planning Commission Regular Meeting held on November 1, 2022 3 The Planning Commission ensued with detailed and lengthy discussion concerning the code revision process, how the code may look if a site plan was not being proposed, lighting design, landscaping, signage, on-site parking and golf cart parking, building height, and the lack of public interest. It was recommended that TCRPC review FAR versus density. Mr. Huff advised that TCRPC will review the code in the next few weeks and the Planning Commission will have an opportunity to review the comments. He feels a more detailed conceptual plan is needed. Mr. Little suggests holding a public workshop prior to the review so that public comments can also be taken into consideration. Motion: Mr. Haigh recommend the item be continued to the next meeting. Ms. DeWitt seconded the motion, which passed 7-0. 2. Future Land Use Element Village initiated comprehensive plan amendment to the Future Land Use Element affecting density within the C3 district. Motion: Mr. Haigh recommend the item be continued to the next meeting. Ms. DeWitt seconded the motion, which passed 7-0. 3. Property Rights Element Village initiated comprehensive plan amendment to include a Property Rights Element. Mr. Ahrenholz presented the property rights element amendment passed by the Florida legislature which recommends each municipality have a property rights element in their code/master plan. Motion: Mr. Solodar moved to recommend the item to the Village Council. Dr. Kennedy seconded the motion, which passed 7-0. 4. Prosperity Village PUD Informal recommendation to the Village Council for minor modification to Ordinance 2021-12 affecting the Tree Disposition Plan. Mr. Ahrenholz presented the staff report and recommendation to modify the Tree Disposition Plan for a tree in the island at the entrance of Prosperity Village as tree is not doing well at that location, and to relocate it to the back of the property. The Planning Commission discussed what size tree is required; would like to see larger trees to replace it. Motion: Mr. Haigh moved to recommend to Village Council to recommend branch growth minimum size 8-10 inch caliper and 25 foot spread. Minutes of Village Planning Commission Regular Meeting held on November 1, 2022 4 V. ADMINISTRATION MATTERS A. Staff Updates: 200 Yacht Club Dr. appeal has been stayed. Staff is currently waiting on the applicant to reach back out. Council mentioned 2nd week of January, and would like the Planning Commission to review any updates. Second story house issue went before Council. Ad Hoc Committee will be discussing sheds and artificial turf at the next meeting Thursday 11/17/2022. A new planner has been hired and will be starting in a few weeks. B. Commission Member Comments: Need to start work on sign plan. Has Doris Market plaza obtain a permit to paint. Status of Lake Park’s on the plan for the apartment building. Sidewalk will be put in from Northlake to Palmetto once apartment building is built. More detail should be given for public workshops such as Twin City Mall zoning as opposed to C-3 zoning. VI. ADJOURNMENT With there being no further business to come before the Board, the meeting adjourned at 9:08 PM. Minutes typed by Jane Lerner VILLAGE OF NORTH PALM BEACH PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY DECEMBER 6, 2022 Present: Cory Cross, Chairman Donald Solodar, Vice Chair Jonathan Haigh, Member Thomas Hogarth, Member Kathryn DeWitt, Member Scott Hicks, Member Nathan Kennedy, Member Len Rubin, Village Attorney Alex Ahrenholz, Acting Director of Community Development Council Member: Susan Bickel, President Pro Tem I. CALL TO ORDER Chairman Cross called the meeting to order at 6:30 PM. A. ROLL CALL All members of the Planning Commission were present II. APPROVAL OF MINUTES Motion by Donald Solodar, Second by Scott Hicks to approve the minutes of the November 1, 2022 regular meeting. Motion Passed 7-0 III. PUBLIC COMMENT FOR NON-AGENDA ITEMS Chris Ryder (118 Dory Rd S.)- Utility concurrency, SFWMD water works plan and updated population projects needs to be addressed before approving additional projects. Re-address the changes made to the CMU zoning district and comprehensive plan in 2020. Bob Starkey (36 Yacht Club Dr.)- Clarification needed for the process of C3 zoning district changes. IV. DECLARATION OF EX PARTE COMMUNICATIONS There were no Ex Parte Communications declared by the Board. V. QUASI-JUDICIAL MATTERS / PUBLIC HEARING Attorney Len Rubin swears in all persons speaking. Minutes of Village Planning Commission Regular Meeting held on December 6, 2022 2 A. SITE PLAN AND APPEARANCE REVIEW 1. 2022- 1794 420 US Highway 1- Building Paint Colors Application by SOVS Holdings, LLC for new building paint colors to the existing shopping center. Item was previously tabled at the October 11, 2022 planning commission meeting. Motion to remove from the table made by Donald Solodar, second by Nathan Kennedy and motion passed 7-0. Staff presentation made by Alex Ahrenholz explaining the changes made to the color palette and staff recommends approval as presented. The Planning Commissions members clarified whether the signs would be painted as well. There were no comments from the public. Motion: Kathryn DeWitt moved to approve the application as submitted with the condition that the signage is painted to match the new building color. Thomas Hogarth seconded the motion, which passed 7-0. B. RECOMMENDATIONS TO VILLAGE COUNCIL 1. C-3 Regional Business District Village-initiated zoning text amendment to the existing C3 zoning district Staff presentation made by Alex Ahrenholz to the discuss the changes made from the meeting in November as well as an update to the items of the code that need additional review following the Village Council workshop and discussions with Treasure Coast Regional Planning Council (TCRPC). Staff recommending tabling the item to the next Planning Commission meeting. Additional presentation was given by Dana Little (427 New York St. West Palm Beach, FL) on behalf of Treasure Coast Regional Planning Council to discuss some recommendations to code changes needed the currently proposed regulations. Most of the changes proposed are for the frontages on US Highway 1 and Palmetto Drive. Public Comments: Rita Budnyk- 804 Shore Dr.- spoke in opposition to the changes. Need to follow TCRPC Tim Hullihan- 840 Country Club Dr.- Spoke in opposition to the changes Chris Ryder- 118 Dory Rd S.- Spoke in opposition to the changes Deborah Cross- 2560 Pepperwood Circle S.- hesitant on the changes- need to follow TCRPC The Planning Commissions members had concerns with the parking reductions permitted, how the breakdown of residential density and FAR would work with the overall massing, new setbacks, landscaping requirements, comparison needed to Lake Park regulations. Also needed clarification on the relationship of the regular C3 and the PUD, including the process for waivers. Concerns were still raised about the building height and the total FAR allowed. Minutes of Village Planning Commission Regular Meeting held on December 6, 2022 3 Motion: No Motion made, but discussion yielded consensuses to re-advertise the item when it comes back to the planning commission is January or February. 2. Comprehensive Plan Amendment to Future Land Use Element Village-initiated comprehensive plan amendment to the future land use element affecting density of properties within the C3 zoning district. Discussion on this item was included with item B.1 above. Motion: No Motion made, but discussion yielded consensuses to re-advertise the item when it comes back to the planning commission is January or February. VI. COMMISSION MEMBER COMMENTS Jonathan Haigh wanted to ensure that the next meeting has clearer information sent out through the Village social media accounts in regard to the zoning changes only being discussed and not a specific project at this time. Nathan Kennedy asked for an update on 200 Yacht Club project Donald Solodar asked for update on the FDOT review of the lane-elimination study for US Highway 1 Thomas Hogarth asked if Public Works can provide them an update to the Village utility undergrounding analysis that was completed. VII. STAFF UPDATES January meeting date change discussed. Members agreed to change the January 3, 2023 meeting to January 17, 2023. February meeting was subsequently changed from February 7, 2023 to February 14, 2023. The meeting adjourned at 8:40 PM. Minutes typed by Alex Ahrenholz VILLAGE OF NORTH PALM BEACH PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY FEBRUARY 14, 2023 Present: Cory Cross, Chairman Donald Solodar, Vice Chair Jonathan Haigh, Member Thomas Hogarth, Member Kathryn DeWitt, Member Nathan Kennedy, Member Len Rubin, Village Attorney Alex Ahrenholz, Principal Planner Chuck Huff, Village Manager Absent: Scott Hicks, Member I. CALL TO ORDER Chairman Cross called the meeting to order at 6:33 PM. A. ROLL CALL All members of the Planning Commission were present except Scott Hicks Introduction of new Director of Community Development, Heather Danforth. II. PUBLIC COMMENT FOR NON-AGENDA ITEMS Lisa Jensen (606 Shore Rd.)- Wanted clarification why the meeting was held on valentine’s day. Commission members provided a response. Pat Friedman (1208 Marine Way.)- Congratulating Chuck Huff for promotion to Village Manager. III. DECLARATION OF EX PARTE COMMUNICATIONS There were no Ex Parte Communications declared by the Board. IV. QUASI-JUDICIAL MATTERS / PUBLIC HEARING Attorney Len Rubin swears in all persons speaking. A. SITE PLAN AND APPEARANCE REVIEW 1. 2022- 1971; 749 Kityhawk Way Utility Trailer Exemption Application by Dianne Tallon for exemption to the screening requirements of the Village Code of ordinances. Staff presentation made by Alex Ahrenholz explaining the requirements and current site conditions and staff recommends approval of the application Minutes of Village Planning Commission Regular Meeting held on February 14, 2023 2 The Planning Commissions members asked when the trailer was added to the site, confirmation of the ownership, temporary nature of the storage, time limitations, and registration. There were no comments from the public. Motion: Motion made by Thomas Hogarth to deny the application. Seconded by Kathryn DeWitt. Motion passed 5-1 with Nathan Kennedy dissenting. B. RECOMMENDATIONS TO VILLAGE COUNCIL 1. C-3 Regional Business District Village-initiated zoning text amendment to the existing C3 zoning district Staff presentation made by Alex Ahrenholz and Heather Danforth to discuss the regulations and updates to the code made from the feedback received by Planning Commission and Treasure Coast Regional Planning Council (TCRPC). Public Comments: Tim Hullihan- 840 Country Club Dr.- Spoke in opposition to the changes with a brief presentation. Christian Searcy- 654 Shore Rd- Spoke in favor of the regulations Mary Phillips- 525 Ebbtide Dr- Spoke in opposition to the regulations Deborah Cross- 2560 Pepperwood Circle S.- hesitant on the changes, follow Lake Park. Benjamin Shrier- 137 Cruiser Rd S- Spoke in support of the regulations The Planning Commissions members had questions on the process moving forward and when the details for the project will be provided, parking changes, setbacks and landscaping along US Highway 1, height limitations and a possible incentive process to get larger buildings with public benefits. Dana Little with TCRPC spoke about the report created and recommendations made to the code amendments. Motion: Motion made by Kathryn DeWitt to recommend approval to Village Council with the following conditions: 1. The building frontage types graphics be updated to remove the maximum height at 9 and 14 floors. 2. Adding language clarifying the public benefit required to achieve the maximum heights. Second by Donald Solodar. Motion passed 6-0. 2. Comprehensive Plan Amendment to Future Land Use Element Village-initiated comprehensive plan amendment to the future land use element affecting density of properties within the C3 zoning district. Discussion on this item was included with item B.1 above. Minutes of Village Planning Commission Regular Meeting held on February 14, 2023 3 Motion: Motion made by Nathan Kennedy recommending approval to Village Council. Second by Jonathan Haigh. Motion Passed 6-0. VI. COMMISSION MEMBER COMMENTS Donald Solodar provided some condolences for the passing of Community Development Administrative Assistant, Jane Lerner. VII. STAFF UPDATES No additional updates The meeting adjourned at 8:38 PM. Minutes typed by Alex Ahrenholz VILLAGE OF NORTH PALM BEACH PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY MARCH 7, 2023 Present: Cory Cross, Chairman Jonathan Haigh, Member Thomas Hogarth, Member Kathryn DeWitt, Member Nathan Kennedy, Member Scott Hicks, Member Len Rubin, Village Attorney Alex Ahrenholz, Principal Planner Chuck Huff, Village Manager Absent : Donald Solodar, Vice Chair I. CALL TO ORDER Chair man Cross called the meeting to order at 6:31 PM. A. ROLL CALL All members of the Planning Commission were present except Donald Solodar II. PUBLIC COMMENT FOR NON-AGENDA ITEMS Cynthia Seaberg (860 fathom Ct.) Advocacy for pickleball courts at Veteran’s Park. III. APPROVAL OF MINUTES December 6, 2022 and February 14, 2023 minutes. Motion to approve by Jonathan Haigh, seconded by Thomas Hogarth. Motion passed 6-0 IV. DECLARATION OF EX PARTE COMMUNICATIONS There were no Ex Parte Communications declared by the Board. V. QUASI-JUDICIAL MATTERS / PUBLIC HEARING Attorney Len Rubin swears in all persons speaking. A. SITE PLAN AND APPEARANCE REVIEW 1. 429 Northlake Blvd. Building Paint Colors Application by the property owner to amend to the existing building paint colors. Staff presentation made by Alex Ahrenholz explaining the requirements and current site conditions and staff recommends approval of the application Minutes of Village Planning Commission Regular Meeting held on March 7, 2023 2 The Planning Commissions members had only the comment to paint the gutters. There were no comments from the public. Motion: Motion made by Kathyrn DeWitt to approve the application with a condition to paint the downspouts and gutters to match the building paint color. Seconded by Nathan Kennedy. Motion passed 6-0. 2. 2545 Northlake Blvd Building Paint Colors and signage Applicant by the property owner for a face change to the existing building Staff presentation made by Alex Ahrenholz explaining the requirements and current site conditions and staff recommends approval of the application with a change to the building colors. The Planning Commission members had concerns with the amount of words specifying the nature of business, they did not generally like the paint color on the roof and using the orange for accent only. Public Comment: Deborah Cross (2560 Pepperwood Circle South)- spoke in opposition. Mirroring some of the commissioners comments. Motion made by Thomas Hogarth to deny the application, seconded by Nathan Kennedy. Motion passed 6-0. B. RECOMMENDATIONS TO VILLAGE COUNCIL 1. Accessory Structures Village-initiated zoning text amendment to the R-1 single family zoning district. Staff presentation made by Alex Ahrenholz to discuss the regulations and updates to the code per the recommendations of the residential ad-hoc committee. Additional discussion and presentation made by Bill Whiteford, chair of the ad-hoc committee. Public Comments: Mr. Luzuriagga- 948 Dogwood Rd- Spoke in support of the changes but warned about buildings becoming vacation rentals. The Planning Commissions members had questions on different looks and types of buildings that would be included. Recommended to limit kitchens and habitability, add colors to the architectural consistency, look at the height of the buildings, should not exceed the size of the principal structure. Motion: Motion made by Thomas Hogarth to recommend approval as specified above, seconded by Scott Hicks to Village Council. Motion passed 6-0. Minutes of Village Planning Commission Regular Meeting held on March 7, 2023 3 2. Artificial Turf Village-initiated zoning text amendment to create a new section to regulate artificial turf. Presentation made by Alex Ahrenholz, with help from Bill Whiteford, discussing the proposed regulations. The Commission discussed the type of substrate and fill that is used for the turf, concerns over the amount of artificial turf permitted by the site limitation, effectiveness of the measurement of the permeability, how long everything lasts, nonconforming installations, change wording to the provided landscape area for calculations. Need a graphic visual to see what the 25% of 30% looks like. No motion made, as it was tabled and the item will need to be advertised again. VI. COMMISSION MEMBER COMMENTS The Commission asked what the latest update to the 200 yacht club drive project. VII. STAFF UPDATES Alex Ahrenholz stated he is no longer going to be with the Village. Introduction was made to Corey O’Gorman. Updates to the C3 district were given. Chuck Huff thanked Bill Whiteford for also helping out, thanked the planning commission members who came the appreciation dinner. The meeting adjourned at 8:42 PM. Minutes typed by Alex Ahrenholz VILLAGE OF NORTH PALM BEACH LIBRARY ADVISORY BOARD MEETING MINUTES MAY 23, 2023 CALL TO ORDER Chair Christine DelGuzzi called the meeting to order at 7:01 PM. ROLL CALL Present: Julie Morrell, Library Manager Tina Chippas, Member Christine DelGuzzi, Chair Carolyn Kost, Member Phyllis Wissner, Vice Chair – Absent Leslie Metz, Member – Absent Bonnie Jenkins, Secretary Darryl Aubrey, President Pro-Tem Brad Avakian, Member APPROVAL OF MINUTES Tina Chippas made a motion to accept the Minutes for the April 25, 2023 meeting. Brad Avakian seconded the motion, which passed with a unanimous vote. PUBLIC COMMENTS There was none. LIBRARIAN’S REPORT Library Manager Julie Morrell reported the following:  Facilities: o Waiting for one final quote for a front window leak. Upstairs windows are good. o Quotes are being obtained to re-grout or replace lobby tiles. Also considering refinishing terrazzo stairs and planters. (This would be budgeted for FY24). o The Library elevator emergency phone repaired and inspection passed. o The upstairs renovation is almost complete. Most books have been re -shelved.  Children’s Programming: o Junior League Storytime continues to be held the first Saturday of the month, in addition to the other four times on weekdays. o TCS class visits have stopped until school begins again in the fall. o Children’s Arts and Crafts continues weekly on Thursdays for ages 3 – 6. o Children’s Art Appreciation was held the third Friday of the month. An additional session for older children will be starting. o Due to lack of sign-ups, the 4 – 5 Recreation Camp at the Library has been canceled.  Presenters have been rescheduled to the Community Center or the presentations have been opened to the public.  Teen Programming: o Teen volunteers continue to help with daily tasks such as shelf reading and cleaning.  Teen volunteers are being sought for the Summer Reading Program. o Teen/tween crafts will start June 7th and run through July 26th.  Adult Programming: o Knit and Crochet will continue to meet on Mondays throughout the summer. o Yoga in Veteran’s Park with Mi Sun will be on a hiatus starting June 1st. It will resume in October (with cooler weather). o Book Club met May 4th and discussed Remarkably Bright Creatures by Shelby Van Pelt. o Great Courses Lectures topic concluded for the summer. It will pick up again in October with “A Tour of France.” o Donna Parsons presented an Excel 1 computer class on May 13th. o Senior Appreciation Bingo, presented by Amerilife, was held May 10th.  Friends of the Library o Friends meetings will start up again in the fall.  Special Events: o Mental Health Awareness Day was held May 13th.  Busch Wildlife participated with a screech owl, baby alligator, and Florida King Snake;  Giveaways included facemasks, journals, stress balls, and herbal tea;  A magician entertained the children;  Mi Sun led relaxing breathing and meditation activities.  Circulation continues to increase overall. o DVD circulation was down  They were unavailable due to the remodel upstairs OLD BUSINESS There was none. NEW BUSINESS Annual election of officers was held. Due to new rules put in place by council, the Chair can only serve a one -year term. Carolyn Kost moved that Bonnie Jenkins be nominated as Chair; Christine DelGuzzi as Vice Cha ir; and Brad Avakian as Secretary. Tina Chippas seconded the motion, which passed unanimously. The Library is drafting a long-range plan, which will be considering what services to offer, and what changes may be made to the facility. This is required by the Florida State Library in order to be considered for state funding grants. Community surveys are being collected via social media, the web —site and through signs in place around the Library. MEMBER COMMENTS There was none. STAFF COMMENTS There was none. ADJOURNMENT Carolyn Kost motioned to adjourn the meeting. Brad Avakian seconded the motion and the meeting adjourned at 7:23pm. The next meeting will be Tuesday, June 27, 2023, at 7:00 PM in the Obert Room. Respectfully submitted by Bonnie Jenkins 1 THE VILLAGE OF NORTH PALM BEACH Village Manager’s Office “THE BEST PLACE TO LIVE UNDER THE SUN” Business Advisory Board MINUTES June 20, 2023 at 5:30 pm Village Hall (There was not a quorum present. No official action was taken) 1. Call to Order: Russ Ruskay called the meeting to begin at 5:35 pm. 2. Roll Call: Present: Ron Lantz, Nathan Kennedy, David Talley Absent: Adam Jones, Veronica Frehm, Marshall Gillespie, Nina Balgar Staff: Russ Ruskay, Director of Special Projects Staff: Caryn Gardner-Young, Community Development Staff Intern, Christian Borland, Community Development Council Representative: Dr. Debbie Searcy 3. Approval of Minutes: Motion to approve by David Talley. Second by Ron Lantz 4. Public Comments: None. 5. New Business:  Introduction of Staff Liaison – Russ introduced Caryn who will be the new staff liaison to the board. Caryn gave a brief background on her experience working in government. Each board member gave a brief history on their desire to serve on the board.  Peroya Restaurant – Russ gave a comprehensive update on the issues that Peroya restaurant experienced in attempting to open their business. The main issue was the required size of their grease trap. Seacoast Utility Authority (SUA) and permit approval on what size grease trap is required for that specific 2 business. Peroya did not have an SUA approved grease trap before they Village issued them a BTR. The City of PBG will not issue a BTR until a Life Safety Inspection and approval by SUA on the required grease trap. Russ recommended that the board take this into consideration as they review the current Village BTR application. Russ has added language to the NPB-BIZ web page alerting new businesses to check with the Village before signing a lease or purchasing property, to make sure that have the correct pre-application approvals. Dr. Searcy told the board that the new pizza restaurant adjacent to the Memory Care location is also having challenges regarding what SUA is requiring for their grease interceptor.  Member Attendance – Russ explained the new board member attendance policy. Starting last May 1st, if a board member has three (3) missed meetings during the next twelve months, they will automatically be removed from the board. There is an appeal process through the Village Managers office. 6. Old Business:  Business Tax Receipt – Village Council requested that the Business Advisory Board review the Villages Business Tax Receipt Program regarding both fees and classifications. Being that the new staff liaison is the Director of Community Development, who administered the Villages BTR program, Russ felt it would be more appropriate to begin that review under the new staff liaison at the next meeting. Caryn discussed with the board several BTR related ideas and issues. One of the topics was that of a new business related permit, Certificate of Use which could replace the Villages requirement of a BTR. Russ told the board the annual revenue generated from BTR’s is approximately $283,000. Dr. Searcy asked Caryn to send her some information on the Certificate of Use program.  NPB-BIZ – the new page has received #222 hits since its initial posting in January of this Year. Language has also been added to highlight the need for potential businesses to talk with staff before signing a lease or purchasing the property. 7. Board Member Comments: 2  Dave and Nathan thanked Russ for his work on getting the Business Advisory Board back up and running over the past year. Their mention of getting the Board focused more on business related issues, such as the BTR review project was a positive step in moving the board forward. 8. Staff Comments:  Russ thanked the board for their support over the past year.  Caryn discussed reviewing the Villages current sign code and has requested the board’s involvement in the review process. She discussed several issues regarding the current code, one being from a legal perspective. At the appropriate time she will send the board members certain sections of the code for review and comment. In regards to reviewing the sign code, Nathan explained the Planning and Zoning Commission’s involvement with this process. Nathan also expressed his concern over too many signs throughout the Village. 9. Adjournment:  Motion to adjourn by David Talley. Seconded by Ron Lantz . Meeting adjourned at 6:20 pm. Page 1 of 4 VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Alex Ahrenholz, Principal Planner DATE: July 13, 2023 SUBJECT: ORDINANCES 2ND READING – Amendments to Village Comprehensive Plan and Zoning Regulations for the C-3 Regional Business District (old Twin City Mall site) Background: The old Twin City Mall site was established as the C-3 Regional Business District pursuant to an Interlocal Agreement executed by the Village and the Town of Lake Park in 1993. The current site is underutilized, with large vacant parcels. In 2016, the Village Council adopted the Citizen’s Master Plan, envisioning the site’s redevelopment into a mixed-use, walkable town center for the Village. After over a year of input and revisions, the proposed amendments provide a process to allow and incentivize the type of development. Upon completion of numerous workshops, input from consultants, and additional studies, the Planning Commission recommended approval (6-0) of the proposed Comprehensive Plan Amendments and the proposed revisions to the C-3 Regional Business District zoning regulations. The proposed regulations are compatible with regulations already adopted by the Town of Lake Park and provide a framework to guide future development. The proposed amendments address Village Council’s concerns raised during the November 2022 workshop, which focused primarily on height and setbacks. The proposed amendments reduced the maximum overall height within the PUD to 175 feet, less than the 220 feet allowable north of the Parker Bridge. The maximum height will only be permitted in the site’s interior. Additionally, the setbacks were significantly increased from public rights-of-way. Most notably, the building setback adjacent to U.S. Highway One and Northlake Boulevard has been increased to twenty- five (25) feet, thereby requiring the buildings to be set back past the existing vegetation. Furthermore, the regulations require a ten (10) foot building “step-back” along the public rights- of-way after the fourth story to assist with the reduction of building massing. These items have been addressed with the recommendations and input from the Treasure Coast Regional Planning Council (TCRPC). Summary of Comprehensive Plan Amendments: The proposed Ordinance amends the Future Land Use Element of the Village’s Comprehensive Plan. The Village is proposing additional language to the Village Goal Statement, taken in part from the Citizen’s Master Plan, to establish the Village’s intent to redevelop vacant parcels and older commercial structures into pedestrian-oriented, mixed-use developments. The Village is also proposing revisions to supporting Policies to exempt the C-3 zoning district from the maximum residential density otherwise applicable to properties with a commercial land use Page 2 of 4 designation. The overall development potential would be limited to a maximum Floor Area Ratio (FAR) established in the zoning regulations. This gives the Village a better understanding of allowable massing because the utilization of maximum density does not provide square footage limitations. Summary of C3: Regional Business Zoning District Amendments The proposed amendments to the C-3 zoning regulations create an updated process for an applicant to request approval of a Planned Unit Development. In order to utilize this process, a potential developer would be required to meet the minimum threshold requirements, namely:  A five-acre development parcel;  A minimum of one-half acre of civic space;  A minimum of 50,000 square feet of non-residential uses; and  Additional public benefits in the form of enhanced landscaping over and above code requirements; enhanced pedestrian amenities (such as awnings, canopies, outdoor art, or seating areas), the creation of a functional living, shopping and/or working environments, or innovative architectural design. The Village Council reserves the right to approve alternate public benefits. The last criterion was added to address the Planning Commission’s concern that the maximum allowances under the PUD regulations were granted not “by right.” With input from the Planning Commission, the Village Council will have ultimate authority to approve any proposed master plan and subsequent site plans. With the inclusion of the TCRPC recommendations, the amendments include a framework for development with a regulating plan, frontage types, and street and sidewalk standards. These standards create connectivity, ensure that building massing relates to its surroundings and provide minimum street standards. The proposed amendments allow for a maximum FAR of 2.75, which is generally consistent with the regulations adopted by the Town of Lake Park. The Town of Lake Park allows for a maximum FAR of 2.0 for non-residential uses plus a residential density of 48 units per acre. Because a maximum density does not limit square footage, Lake Park’s regulations actually allow more square footage on its portion of the old Twin City Mall site than the Village’s proposed regulations. Updates: The Village Council considered the Ordinances on first reading at its March 9, 2023 meeting and approved both by a vote of 4-1. The April 13, 2023 Village Council meeting provided an opportunity for the public to give additional comments. The Comprehensive Plan Amendment was transmitted to the State of Florida Department of Economic Opportunity (DEO) as well as various other state and local agencies. Every agency that reviewed the changes recommended approval. Both the South Florida Water Management District (SFWMD) and the Florida Department of Transportation (FDOT) approved of the changes; however, each provided a comment. SFWMD commented that the Village’s Water Supply plan was past due and needs to be submitted to the District. FDOT commented that a density or overall trip maximum should be applied to all properties. Concerns over the FDOT comments led staff to bring the issue to the Planning Commission on May 2, 2023. The members did not provide a formal vote, but agreed that no changes to the proposed Comprehensive Plan language were Page 3 of 4 required. The members further agreed a traffic impact report should be submitted for review by a third-party traffic engineer during the site plan approval process. The Live Local Act, effective July 1, 2023, provides a mechanism for developers to construct multi-family and mixed-use projects within commercial, industrial, or mixed-use zoning districts so long as forty percent (40%) of the residential units are “affordable” for a period of thirty years. A municipality may not restrict the density of the proposed development below the highest allowed density on any land in the municipality where residential development is allowed, nor may a municipality restrict the height of a proposed development below the highest currently allowed height for a commercial or residential development located in its jurisdiction within one mile of the proposed development or three stores, whichever is higher. The proposed development must be administratively approved, and the municipality may not require any zoning or land use change or comprehensive plan amendment for the height and densities authorized by the legislation. Residents and Councilmembers have raised concerns that the increased height within the C-3 zoning regulations could lead to increased height within zoning districts in proximity, notably the C-NB, C-S and C-MU zoning districts, for affordable housing projects. Staff has taken the following actions to address these concerns:  Added language to the whereas clauses and the zoning code text to specifically state that the development regulations applicable to the new PUD process are not, under any circumstances, to be considered permitted as of right and are only available to projects that meet the threshold criteria described above (acreage, civic space, commercial square footage, and public benefit).  Added a tiered provision for building height based on the size of the proposed master site development plan and the amount of non-residential square footage provided: o For projects of at least 5 acres and with at least 50,000 square feet of non- residential uses, buildings may be a maximum of 6 stories and 75 feet. o For projects of at least 7-½ acres and with at least 70,000 square feet of non- residential uses, buildings may be a maximum of 10 stories and 125 feet. o For projects of at least 10 acres and with at least 90,000 square feet of non- residential uses, buildings may be a maximum of 14 stories and 175 feet. In no event shall buildings fronting U.S. Highway One, Northlake Boulevard and Palmetto Drive exceed nine stories and 120 feet within 50 feet of the right-of-way.  Amended the C-MU zoning regulations to provide for setbacks based on increased height where no setbacks previously existed. Additionally, the Live Local Act provides that in municipalities like the Village where less than twenty percent of the land area is designated for commercial or industrial use, the proposed affordable housing project must be mixed -use residential (with at least 65% residential square footage). Furthermore, a recent legal analysis prepared on behalf of the Florida League of Cities states that for municipalities meeting this requirement, an affordable housing project can only locate in a commercial or industrial zoning district and not within a mixed-use district like the C-MU. Once the Ordinances are adopted, property owners within the C-3 meeting the threshold criteria may submit a PUD application and proposed master plan for review by the Planning Commission and the Village Council. Page 4 of 4 Recommendation: Village Staff recommends Village Council consideration and adoption on second and final reading of the attached Ordinances amending the Future Land Use Element of the Village’s Comprehensive Plan and the zoning regulations for the C-3 Regional Business District in accordance with Village policies and procedures. Page 1 of 2 ORDINANCE NO. 2023-05 1 2 AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3 NORTH PALM BEACH, FLORIDA, AMENDING THE FUTURE LAND USE 4 ELEMENT OF THE VILLAGE OF NORTH PALM BEACH COMPREHENSIVE 5 PLAN TO FACILITATE REDEVELOPMENT; PROVIDING FOR CONFLICTS; 6 PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE 7 DATE. 8 9 WHEREAS, the Village wishes to amend the Future Land Use Element of its Comprehensive Plan 10 to facilitate redevelopment within the Village, particularly the former Twin City Mall site; and 11 12 WHEREAS, the proposed modification amends the Future Land Element to promote mixed use 13 projects and allow for the regulation of density and intensity through the adoption of land 14 development regulations applying a maximum Floor Area Ration (FAR); and 15 16 WHEREAS, on February 14, 2023, the Planning Commission, sitting as the Local Planning 17 Agency, conducted a public hearing to review the proposed amendments to the Village 18 Comprehensive Plan and provide a recommendation to the Village Council; and 19 20 WHEREAS, having conducted all duly advertised public hearings required by Chapter 163, 21 Florida Statutes, the Village Council wishes to amend its Comprehensive Plan and determines that 22 the adoption of this Ordinance is in the interests of the health, safety and welfare of the residents 23 of the Village of North Palm Beach. 24 25 NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 26 OF NORTH PALM BEACH, FLORIDA as follows: 27 28 Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. 29 30 Section 2. The Village Council hereby adopts the revisions to the Village of North Palm 31 Comprehensive Plan attached hereto as Composite Exhibit “A” and incorporated herein by 32 reference (additional language underlined and deleted language stricken through). 33 34 Section 3. All ordinances or parts of ordinances and resolutions or parts of resolutions in 35 conflict herewith are hereby repealed to the extent of such conflict. 36 37 Section 4. If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for 38 any reason held by a court of competent jurisdiction to be unconstitutional, inoperative, or void, 39 such holding shall not affect the remainder of this Ordinance. 40 41 Section 5. This Ordinance shall be effective thirty-one (31) days after the Department of 42 Economic Opportunity notifies the Village that the plan amendment package is complete or, if 43 timely challenged, this Ordinance shall be effective upon entry of a final order by the Department 44 of Economic Opportunity or the Administration Commission determining the adopted amendment 45 to be in compliance. 46 Page 2 of 2 PLACED ON FIRST READING THIS _____ DAY OF ________________, 2023. 1 2 PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF ___________, 3 2023. 4 5 (Village Seal) 6 MAYOR 7 8 9 ATTEST: 10 11 12 VILLAGE CLERK 13 14 15 APPROVED AS TO FORM AND 16 LEGAL SUFFICIENCY: 17 18 19 VILLAGE ATTORNEY 20 3-1 3.0 FUTURE LAND USE 3.1 INTRODUCTION The Future Land Use element is required to be included within the Comprehensive Plan per requirements of state planning law and rule criteria. Specifically, Chapter 163.3177(6 ) (a), Florida Statutes, establishes the Future Land Use element requirement and Chapter 9J-5.006 Florida Administrative Code, establishes minimum criteria to guide its preparation. A summary of the data, analysis and support documentation necessary to form the basis for Future Land Use goal, objectives and policies is presented in Chapter 3 of the Village of North Palm Beach, Florida Comprehensive Plan Support Documentation report dated 1999, Village of North Palm Beach Evaluation and Appraisal Report dated 2007, the U.S. Highway 1 Corridor Study, dated 2008, and the EAR-Based Amendment Support Documentation dated 2009. 3.2 VILLAGE GOAL STATEMENT Ensure that the current character of North Palm Beach is maintained, while allowing remaining vacant parcels to be developed and redeveloped in a manner consistent with present residential neighborhoods and commercial areas. Further, ensure that the Village remains primarily a residential community offering: (1) a full range of municipal services; (2) diversity of housing alternatives consistent with existing residential neighborhoods; (3) commercial development opportunities compatible with established location and intensity factors; and (4) a variety of recreational activities and community facilities oriented to serving the needs and desires of the Village. Various land use activities, consistent with these Village character guidelines, will be located to maximize the potential for economic benefit and the enjoyment of natural and man-made resources by residents and property owners, while min imizing potential threats to health, safety and welfare posed by hazards, nuisances, incompatible land uses and environmental degradation. It is also the intention of the Village to provide mechanisms and processes to promote the redevelopment of obsolete, underutilized, and underproductive areas of the Village. The Village shall provide flexibility in the land development regulations to promote such redevelopment, including but not limited to encouraging mixed -use development, connectivity, pedestrian-oriented development, reduction of dependence on vehicles, creation of open/public/civic gathering spaces, and otherwise promoting the economic, development, housing, and other public policy goals of the Village. 3.3 OBJECTIVES AND POLICIES OBJECTIVE 1.A.: Future growth and development shall be managed through the preparation and adoption of land development regulations which: (1) coordinate future development with the appropriate natural features (i.e. topography, soil conditions, flood 3-2 prone areas and natural habitats) and the availability of facilities and services; (2) prevent uses inconsistent with the Village Goal Statement and Future Land Use Map Series; (3) require the maintenance of the Village building stock; and (4) discourage the proliferation of urban sprawl; and promote energy-efficient land use patterns accounting for existing and future power generation and transmission systems. Policy 1.A.1: Maintain land development regulations that shall contain specific and detailed provisions required to implement the adopted Comprehensive Plan, and which as a minimum: a. Regulate the subdivision of land; b. Regulate the use and intensity of land development consistent with this element in a manner to ensure the compatibility of adjacent land uses consistent with the Future Land Use Map Series and provide for recreation and open space consistent with levels -of- service established in the Recreation and Open Space Element by requiring all new developments to donate or provide 5% of the residential site for recreational purposes; c. Protect environmentally sensitive lands designated on Figures 3A and 3B of the Future Land Use Map Series; d. Regulate areas subject to seasonal and periodic flood ing by requiring a minimum first floor elevation of 8.5 feet NGVD and a drainage system which meets adopted Level -of- Service Standards; e. Regulate signage; f. Ensure safe and convenient on-site traffic flow and vehicle parking needs; g. Ensure that public facility, utility and service authorization has been procured prior to issuing any development order; h. Provide that development orders and permits, consistent with Policies 5.1 and 5.2 of the Capital Improvements Element, shall not be issued which result in a reduction of the levels of service for the affected public facilities below the Level-of-Service (LOS) Standards adopted in the Capital Improvements element (Ref: Table 11-1); i. Provide for the proper maintenance of building stock and property by continually updating and enforcing adopted building, housing and related codes; j. Designate an urban service area (Ref: Objective 6; Capital Improvements element); and k. Regulate the development of sites containing historic sites, as per the Future Land Use Map Series, to assure their protection, preservation and/or sensitive reuse. Policy 1.A.2: An official zoning map shall be adopted and maintained which assures that the location and extent of non-residential land uses is consistent with the Future Land 3-3 Use Map Series. Planning Areas may include non-residential uses such as schools, public facilities, other public facilities, and recreational uses, etc., as indicated on the Future Land Use Map Series and/or as allowed as special exception uses in the Village Zoning Code. Policy 1.A.3: Land development regulations adopted to implement this Comprehensive Plan shall be based on and be consistent with the following standards for residential land use densities as indicated below. a. Conservation/Open Space - Maximum of one unit per upland acre; b. Low density residential - fewer than 5.80 residential units per gross acre; c. Medium density residential - 5.81 to 11.0 residential units per gross acre; and d. High density residential - 11.1 to 24.0 residential units per gross acre. In any event, specific entitled residential densities within the ranges listed above shall be subject to the application of the site development criteria (e.g. setbacks, height limitations and site dedications, etc.) promulgated in the Village Land Development Regulations. Policy 1.A.4: Land Development regulations adopted to implement this Comprehensive Plan shall be based on and be consistent with the following standards for non -residential land use intensities as indicated below: a. Location shall be in accordance with the Future Land Use Map. Commercial uses shall not be permitted within areas designated for residential development on the Future Land Use Map Series; b. Maximum lot coverage ratio shall be governed by applicable land development regulations; c. Maximum building height shall be governed by applicable land development regulations and shall be consistent with the Village of North Palm Beach Citizens’ Master Plan Report, adopted by Resolution 2016-73 on October 27, 2016, and compatible with neighboring land uses; and d. Adequate off-street parking and loading facilities. e. Maximum Floor-Area-Ratios for non-residential land uses shall be established as follows: 1. Commercial, religious, and institutional land uses: A maximum of 0.70 for mixed-use development and 0.35 for all other non -residential land uses along U.S. Highway No. 1, north of the Parker Bridge; a maximum of 1.10 along U.S. Highway No. 1, from the Parker Bridge, south to Northlake Boulevard; a maximum of 0.70 along U.S. Highway No. 1, south of Northlake Boulevard; and a maximum of 0.70 along Northlake Boulevard and S.R. Alternate A -1-A. The following areas shall be exempt from this requirement to implement the 2016 Citizens’ Master Plan: ▪ The Twin City Mall site, and subject to the latest land development regulations of the C-3 zoning district, which have been was jointly developed by the Village and the Town of Lake Park. 3-4 ▪ The C-MU zoning district along U.S. Highway No. 1, updated in accordance with the Citizens’ Master Plan. ▪ Other key redevelopment sites that are explicitly identified in the Village’s land development regulations to carry out the Citizens’ Master Plan. 2. Educational Uses: A maximum of 0.15; 3. Recreation and Open Space Uses: A maximum of 0.05 4. Light Industrial/Business Uses: A maximum of 0.45. Policy 1.A.5: Land development regulations shall contain performance standards which address: a. Buffering and open space requirements; b. Landscaping requirements; and c. A requirement for the environmental assessment of development proposals, including eliminating exotic plant species. Policy 1.A.6: Land development regulations shall contain planned unit development provisions which allow design flexibility within projects under unity of title as a means of preserving natural resources delineated on Figures 3A and 3B, and protecting Conservation Use lands designated on the Future Land Use Map. Policy 1.A.7: Future development shall be permitted only when central water and wastewater systems are available or will be provided concurrent with the impacts of development. Policy 1.A.8: Residential subdivisions shall be designated to include an efficient system of internal circulation, including the provision of collector streets to feed traffic to arterial roads and highways. Policy 1.A.9: In 2020, the Village revised its land development regulations and this Comprehensive Plan to implement the provisions and guiding principles of the Village of North Palm Beach Citizens’ Master Plan Report, adopted by Resolution 2016 -73 on October 27, 2016. OBJECTIVE 1.B: The Village desires to enhance certain aging commercial corridors that have a Commercial Future Land Use designation, into walkable and bikeable centers of vibrant activity. Current business uses along these corridors will be supplemented with new residential and mixed-use development as described in Policy 1.B.4. Policy 1.B.1: The following use and intensity standards shall be used to promote land use efficiency in mixed-use infill and redevelopment activities, and determine maximum development potential on a given parcel of land: 3-5 1. Maximum development potential: Maximum commercial development potential is subject to the floor-area limitations established in Policy 1.A.4, subject to the application of the Village's land development regulations. 2. Permitted uses: Permitted uses shall be specified in each zoning district that allows mixed-use development (see Policy 1.B.4). 3. Residential density: Dwelling units in Commercial designations shall not exceed a density of 24 units per acre or as further limited by except where density and intensity are regulated solely through the application of a maximum floor area ratio (FAR) as set forth in the applicable zoning district regulations. Developments that qualify for the workforce housing density bonus described in Policy 1.B.2 may construct up to 12 additional units per acre). 4. Height limitations: The maximum height shall be limited to that allowed by the underlying commercial or mixed-use zoning district. Policy 1.B.2: Workforce housing density bonus: Except where density and intensity are regulated solely through the application of a maximum floor area ratio (FAR), Tthe maximum residential density of a mixed-use development shall be increased from 24 to 36 units per acre provided that either: (a) bonus units are constructed on -site; or (b) funding is provided to assist in an workforce housing program in another jurisdiction or an appropriate alternative, as determined by the Village of North Palm Beach. If alternative (a) is selected, 50% of the bonus units shall qualify for any of the four (4) eligible income group categories based on Average Median Income (AMI) set forth in the County's Workforce Housing Program income guidelines. No more than 50% of the workforce housing units shall be in the 120-140% category. If alternative (b) is selected, an amount equal to 5% of the cost of the vertical construction of the bonus units shall be contributed to the Palm Beach County Affordable Housing Trust Fund, or other appropriate alternative, as determined by the Village of North Palm Beach. Policy 1.B.3: Assisted Living Facilities, as defined in Section 429.02(5) of the Florida Statutes and licensed by the Florida Agency for Health Care Administration may be permitted as mixed-use developments through the commercial planned unit development approval process, or the special exception process if authorized by the Village’s land development regulations, subject to the following use and intensity standards: 1. A mixed-use Assisted Living Facility shall provide assistance with activities of daily living, as defined in Section 429.02(1) of the Florida Statutes and special care for persons with memory disorders, as regulated by Section 429.178 of the Florida Statutes. 2. Required uses: Each mixed-use Assisted Living Facility shall contain a residential component, together with a non-residential component consisting of administrative offices, central kitchen and communal dining facilities, and separate or shared spaces for the provision of medical, recreation, social, religious, and personal services. 3. Mix of required uses: The residential component shall comprise a minimum of 50% and the non-residential component shall comprise a maximum of 20% of the gross floor area of a mixed-use Assisted Living Facility. 4. Maximum floor area: Maximum mixed-use Assisted Living Facility development potential is subject to the floor-area limitations established in Policy 1.A.4, subject to the application of the Village's land development regulations. 3-6 5. Maximum resident occupancy: The residential density of a mixed-use Assisted Living Facility may be increased by the Village Council to an equivalent of 24 units per acre. The maximum resident occupancy shall then be determined by multiplying the equivalent residential density by 1.97 residents per unit. Maximum resident occupancy shall be determined on a project-by-project basis based upon an assessment of site characteristics and the application of Village land development regulations. 6. Height limitations: The maximum height of a mixed-use Assisted Living Facility shall be determined by the application of Policy 1.B.1.6. 7. Waivers for reductions in minimum dwelling unit size and parking requirements may be requested during the commercial planned unit development or other authorized approval process. Policy 1.B.4: Residential and mixed-use developments may be approved in areas with a Commercial Future Land Use designation in order to achieve a mixed -use development pattern. The Village may use any of the following mechanisms to achieve the desired pattern:  The mixed-use provisions in the C-MU zoning district along US. Highway No. 1 between Yacht Club Drive and the Earman River, which are intended to evolve that district into a mixed-use development pattern that remains predominately commercial along US Highway No. 1.  The mixed-use provisions in the C-T zoning district in the southwest portion of the Village.  The commercial planned unit development process in other zoning districts. OBJECTIVE 2: Development and redevelopment activities shall be undertaken in a manner to ensure the protection of natural and historic resources and the Village character as prescribed in the Future Land Use Element Goal Statement and the Village Character Statement (Ref: Chapter 2.0). Policy 2.1: The developer/owner of any site shall be responsible for the on-site management of stormwater runoff in a manner so that post -development runoff rates, volumes and pollutant loads to not exceed pre -development conditions and preserve existing natural drainage features, as per Chapters 40E-4, 40E-40 and/or 40E-41, Florida Administrative Code. Policy 2.2: The Village land development regulations shall regulate business activities which have the potential to contaminate land and water resources by requiring said businesses to notify the Palm Beach County Department of Environmental Resources Management regarding the storage, use and/or disposal of potentially hazardous or toxic substances. This requirement shall be implemented by the Village through the Palm Beach County Wellfield Protection Ordinance (Ref: Section 9.3, Palm Beach County Unified Land Development Code). Policy 2.3: The Village shall encourage, through its participation on the Seacoast Utility Authority Governing Board, protection of potable water wellfields by regulatory authorities having land use jurisdiction in aquifer recharge areas se rving Seacoast Utility Authority systems. 3-7 Policy 2.4: The clearing of any wetlands vegetation or land assigned a Conservation Land Use Category on the Future Land Use Map Series shall not be approved by the Village until such time that appropriate permits have been procured, by the developer, from the Palm Beach County Environmental Resources Management or Health Departments and the Florida Department of Environmental Protection. Policy 2.5: At the time of each required Evaluation and Appraisal Report and Comprehensive Plan update, the Village shall consider the need for the identification, designation and protection of additional historically significant properties under the provisions of the Standard Housing Code. Policy 2.6: Within 18 months after the South Florida Water Management District updates the Lower East Coast Regional Water Supply Plan, the Village shall update the Water Supply Facilities Work Plan to determine whether or not adequate water supply is available to meet projected needs of the ensuing 10-year period. OBJECTIVE 3: All development orders and permits for future development and redevelopment activities shall be issued only if public facilities necessary to meet Level of Service (LOS) standards are available concurrent with the impacts of the development. Further, require that all on-site lands for rights-of-way, easement, etc., be conveyed to the proper authority prior to the issuance of building permits. Policy 3.1: The development of residential and commercial land shall be timed and staged in conjunction with the provision of supporting community facilities, such as streets, utilities, police and fire protection service, emergency medical service, and public schools. Policy 3.2: Public facilities and utilities shall be located to: (1) Maximize service efficiency; (2) minimize public costs; and (3) minimize impacts upon the natural environment. Policy 3.3: Remaining properties currently not utilizing central water and wastewater systems shall be governed by the provisions of: (1) Chapter 381.272, Florida Statutes; (2) Chapter 10D-6, Florida Administrative Code; and (3) Palm Beach County Environmental Control Rule - 1. These codes regulate the use and installation of individual sewage disposal systems. Policy 3.4: The Village shall update its population projections at the time of the approval of a Comprehensive Plan amendment or development order permitting an increase in residential units. OBJECTIVE 4: The Village shall coordinate with appropriate governments and agencies to minimize and mitigate potential mutual adverse impacts of future development and redevelopment activities. Policy 4.1: Requests for development orders, permits or project proposals shall be coordinated by the Village, as appropriate, with a djacent municipalities by participating in 3-8 IPARC, Metropolitan Planning Organization, Palm Beach County, School District of Palm Beach County, Treasure Coast Regional Planning Council, Special Districts, South Florida Water Management District and state and federal agencies. Policy 4.2: All future high density residential development, with the following exceptions, shall be directed to areas west of U.S. Highway No. 1 as a means of coordinating coastal area population densities with the County Hurricane Evacuation Plan: 1. Properties located east of U.S. Highway No. 1 that are currently assigned a High Density Residential future land use designation; 2. Properties that have frontage on and access to the east side of U.S. Highway No. 1, provided a determination is made by the Village, based upon a professionally competent study, that the hurricane evacuation provisions of F.S. 163.3178(9)(a) are complied with. Policy 4.3: Although there are currently no resource planning and management plans prepared pursuant to Chapter 380, Florida Statutes, in effect within North Palm Beach, the Village shall participate in the preparation and implementation of said plans should they become necessary. Policy 4.4: In the event of a proposed future annexation of sufficient size to site a school, or co-locate a school with public facilities (e.g. parks, libraries, and community centers), the Village shall coordinate with the Palm Beach County School Board to determine the need for an additional school site in the area. If it is determined that there is a need, and that a school site can be accommodated, the proposed annexation shall provide for the school site. Policy 4.5: The Village shall promote mixed-use development along its major transportation corridors, and cooperate with Palm Beach County to develop new and improved forms of transit as a means of reducing greenhouse gas emissions resulting from traffic congestion. Policy 4.6: During the review of any development or redevelopment proposal, the Village shall determine the feasibility of cross-access with neighboring parcels as a means to promote more efficient travel. Policy 4.7: The Village shall educate the public regarding the placement and maintenance of canopy trees and other landscape materials to strategically provide shade and reduce energy consumption. OBJECTIVE 5: Special land use policies shall be developed by North Palm Beach when necessary to address site-specific issues related to implementing the Village Goal Statement. Refer to the Future Land Use Map Atlas for parcel locations which are the subject of specific special policies. Special Policy 5.1: Historic properties with an assigned Florida Master Site File reference number shall be identified on Planning Area maps located in the Future Land Use Map Atlas. 3-9 Special Policy 5.2: Utilize the mixed-use provisions of the Village’s Commercial Planned Unit Development (CPUD) Ordinance as a means of developing the property delineated as “Special Policy 5.2 on Map 2 of the Future Land Use Map Atlas in a transition mode from Commercial (i.e. compatible to the C-B Zoning District) to Residential (i.e. compatible to the R2 Zoning District) running from U.S. Highway No. 1 east to Lake Worth. Maximum gross density shall not exceed 10-11 DU/AC. Non- residential development pods shall comply with the Floor-Area-Ratio standards listed in Policy 1.4 of the Future Land Use element. Development of the property shall be subject to the Village Council approval of site plan and PUD applications. The following uses shall be excluded from this development: (1) Golf club and its accessory uses such as restaurant, bar, driving range and equipment store; (2) bowling alley; (3) filling stations; (4) dry cleaning plants; (5) mobile home park; and (6) adult entertainment establishment. Special Policy 5.3: As a means of preserving native vegetative species in Planning Area 6A, encourage the use of the Planned Unit Development by allowing the clustering of residential units in defined buildable areas (i.e. all areas in Planning Area 6A are as “buildable”, with the exception of those delineated on Figure 3-3. Special Policy 5.4: Require all new developments in Planning Areas 1 and 6A to perform an environmental assessment to define potential impacts upon the viability of vegetative species and/or habitats delineated on Figure 3. The impact assessment shall include necessary techniques and/or controls to maintain species and/or habitats in their current condition or mitigate potential impacts. Special Policy 5.5: (Reserved). Special Policy 5.6: As a means of enhancing the commercial character of the area along Northlake Boulevard through renovation and/or redevelopment, maintain a waiver process which may allows proposed projects to depart from the strict interpretations of the Zoning Code if, after review by the Village, it is found that said projects are in compliance with the North Palm Beach Comprehensive Plan and meet standards in the Zoning Code. Special Policy 5.7: The Village shall review proposed Future Land Use Map Series amendments to determine whether or not they discourage the proliferation of Urban Sprawl based upon the application of standards contained in Chapter 9J -5, F.A.C. (No Future Land Use Map Atlas reference.) Special Policy 5.8: Residential development on the property delineated as “Special Policy 5.8" on Map 6A of the Future Land Use Map Atlas shall be limited to a maximum of 98 residential units. Special Policy 5.9: Residential development on the property delineated as “Special Policy 5.9" on Map 6A of the Future Land Use Map Atlas shall be limited to a maximum of 232 residential units. 3-10 Special Policy 5.10: Residential development on the property delineated as “Special Policy 5.10" on Map 6A of the Future Land Use Map Atlas shall be limited to a maximum of 184 residential units. Special Policy 5.11: Residential development on the property delineated as “Special Policy 5.11" on Map 6A of the Future Land Use Map Atlas shall be limited to a maximum of 108 residential units. Special Policy 5.12: Residential development on the property delineated as “Special Policy 5.12" Map 2 of the Future Land Use Map Atlas shall be limited to the existing 197 residential units. Special Policy 5.13: Residential development on the property delineated as “Special Policy 5.13" on Map 7 of the Future Land Use Map Atlas shall be limited to the existing 48 residential units. Special Policy 5.14: Residential development on Planning Area 1 shall be clustered in the least environmentally sensitive portion of the parcel which is the subject of an application for a development order. (No Future Land Use Map Atlas reference.) Special Policy 5.15: Year-round, permanent resident residential development within the area defined by the current extent of John D. MacArthur Beach State Park shall be limited to that provided for Park personnel. (No Future Land Use Map Atlas reference.) Special Policy 5.16: The 0.43 acre lot located at the southwest corner of Prosperity Farms Road and Honey Road (Map 5 of the Future Land Use Map Atlas) shall be assigned a Commercial Future Land Use Map designation in order to support its current use. The current use may be maintained consistent with the provisions of Sections 45-63 (non-conforming uses) and 45-64 (non-conforming structures) of the Village Code; however, any future change in use shall be consistent with those uses permitted in the C-T transitional Commercial District. Special Policy 5.17: Non-residential land uses within Protection Zone 4 of the Richard Road wellfield (Ref: Map 5, 6B, and 7 of the Future Land Use Map Atlas) which store, handle, use or produce any regulated substance are prohibited, unless the y qualify as a general exemption or receive an operating permit from Palm Beach County ERM, pursuant to Section 9.3 of the Palm Beach County Land Development Code. Special Policy 5.18: Residential development on the property delineated as "Special Policy 5.18" on Map 3B of the Future Land Use Map Atlas shall be limited to a maximum of 16 residential units. Special Policy 5.19: Public School development on the property delineated as Special Policy 5.19 on Map 4b of the Future Land Use Map Atlas shall be limited to a maximum 0.35 Floor-Area-Ratio. OBJECTIVE 6: The Village shall encourage infill development and redevelopment along the Northlake Boulevard and U.S. Highway No.1 corridors. 3-11 Policy 6.1: Development and redevelopment activities in the Northlake Boulevard Overlay Zone, as illustrated on Figure 3-8, shall conform with the special land development regulations adopted by the Village of North Palm Beach for the Northlake Boulevard corridor as well as the requirements of the Village's Comprehensive Plan and underlying zoning districts. Policy 6.2: Mixed-use development and redevelopment is encouraged along the U.S. Highway No.1 corridor by the Village through the provisions of the C-MU and C-T and may also be permitted through the commercial planned unit development approval process, consistent with the density and intensity criteria stated in Objective 1.B. Policy 6.3: Development and redevelopment activities shall be transit-ready by maintaining access to Palm Tran, pedestrian accessibility by sidewalks and bikeways, and connectivity with neighboring residential and commercial areas. 3.4. FUTURE LAND USE CLASSIFICATION SYSTEM The land use Classification System presented on Table 3 -1 is adopted as the “Future Land Use Classification System” of the Village of North Palm Beach. Subject to the land use compatibility and application review provisions of Section 163.3208, Florida Statutes, and electric distribution substations are permitted in all land use categories listed in Table 3-1 except Conservation/Open Space. 3.5 FUTURE LAND USE MAP SERIES 3.5.1 Future Land Use Maps Village of North Palm Beach Planning Areas are delineated on Figure 3 -1, while 2020 Future Land Use Plan is displayed on Figure 3-2. Recreation/Open Space areas are identified on Figure 3-2; however, due to their character and Village -wide appeal, the delineation of specific service areas is not appropriate. Each facility is deemed to serve the Village as a whole. 3.5.2 Future Land Use Map Atlas For the purposes of identifying properties subject to the conditions of a special policy described in Objective 5 and tracking Future Land Use Map amendment and annexation activities, the Village of North Palm Beach Future Land Use Map Atlas, on file with the Village Clerk, is hereby incorporated by reference. Designated historic districts or significant properties meriting protection within the Village, along with appropriate Florida Master File references are located, as appropri ate, on Maps 1-7 of the Future Land Use Map Atlas. 3.5.3 Natural Resource Maps 3-12 The following natural resources data are exhibited on Figures 3-3 through 3-7: 1. Natural Habitat, Wetlands, Coastal Vegetation and Beaches (Ref: Figure 3-3 and Tables 3-2 and 3-3); 2. Surface Water Features (Ref: Figure 3-4); 3. Generalized Soils Map (Ref: Figure 3-5 and Table 3-4); 4. Flood Zones (Ref: Figure 3-6 and Table 3-5); and 5. The Coastal High Hazard Area (Ref: Figure 3-7), defined as the area below the elevation of the category 1 storm surge line as established by a Sea, Lake, and Overland Surges from Hurricanes (SLOSH) computerized storm surge model. There are no existing or planned potable water wells in the Village of North Palm Beach, nor are there any minerals of determined value. A portion of the Village, within Planning Area 5, is located within Protection Zone 4 of the Richard Road wellfield. The extent of Protection Zone 4 within Planning Area 5 is indicated on Maps 5, 6B and 7 of the Future Land Use Map Atlas. 3.5.4 Northlake Boulevard Overlay Zone Map The Northlake Boulevard Overlay Zone is illustrated on Maps 3C and 5 in the Future Land Use Map Atlas. Development and redevelopment activities are subject to the special land development regulations adopted by the Village of North Palm Beach for the Northlake Boulevard corridor. 3-13 TABLE 3 - 1 TABLE 3-1 LAND USE CLASSIFICATION SYSTEM For purposes of the Comprehensive Plan, the following land use classifications, which are applicable to North Palm Beach, are used to describe existing land uses in the Village. The classifications are consistent with those defined in Chapter 9J5, F.A.C. and concurrent with the Village's perception of use. Residential: Land uses and activities within land areas used predominantly for housing and excluding all tourist accommodations. Commercial: Land uses and activities within land areas which are predominantly related to the sale, rental and distribution of products and the provision or performance of services. W ithin the Commercial classification, residential and other uses may also be permitted in accordance with the mixed-use policies of the Comprehensive Plan and the Village’s land development regulations. Light Industrial/Business: Land uses which are oredominantlv related to providing office, flex, lioht Industrial and warehouse space for the purposes of lioht manufacturing, assemblv and processing of products, office uses. research and development, and wholesale distribution and storage of products. In addition, commercial uses that serve the projected workforce and neighboring residential populations and which encouraoe Intemal automobile trio capture mav also be permitted." Recreation/Open Space: Land uses and activities within land areas where recreation occurs and lands are either developed or vacant and concerned with active or passive recreational use. Conservation/Open Space: Land uses and activities within land areas "designated" for the primary purpose of consen/ing or protecting natural resources or environmental quality, and includes areas designated for such purposes, or combinations thereof, as primary recreation, flood control, protection of quality or quantity of ground water or surface water, flood plain management, fisheries management, and/or protection of vegetative community or wildlife habitats. Permitted land uses shall include single-family units. Public Buildings & Grounds: Lands and structures that are owned, leased, or operated by a government entity, such as libraries, police stations, fire stations, post offices, government administration buildings, and areas used for associated storage of vehicles and equipment. Also, lands and structures owned or operated by a private entity and used for a public purpose such as a privately held but publicaily regulated utility. Educational: Land use activities and facilities of public or private primary or secondary schools, vocational and technical schools, and colleges and universities licensed by the Florida Department of Education, including the areas of buildings, campus open space, dormitories, recreational facilities or parking. Other Public Facilities: Land uses and activities within land areas concerned with other public or private facilities and institutions such as churches, clubs, fraternal organizations, homes for the aged and infirm, and other similar uses. Transportation: Land areas and uses devoted to the movement of goods and people including streets and associated rights-of-way. Water: All areas covered by water or any right-of-way for the purpose of conveying or storing water. SOURCE: Florida Administrative Code: LRM, Inc. 2009; Rev. NPBCP Amendments 92 -2 and 09-1. Page 1 of 37 ORDINANCE NO. 2023-06 1 2 AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3 NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE III, “DISTRICT 4 REGULATIONS,” OF APPENDIX C (CHAPTER 45) OF THE VILLAGE CODE 5 OF ORDINANCES BY AMENDING SECTION 45-34.1 TO REVISE THE 6 ZONING REGULATIONS FOR THE C-3 REGIONAL BUSINESS DISTRICT 7 TO FACILITATE REDEVELOPMENT AND PROVIDE FOR A NEW 8 PLANNED UNIT DEVELOPMENT PROCEDURE; AMENDING SECTION 45-9 35.1, “PLANNED UNIT DEVELOPMENT,” TO ALLOW FOR USE BY 10 PROPERTIES WITHIN THE C-3 ZONING DISTRICT UNDER SPECIFIED 11 CIRCUMSTANCES; AMENDING ARTICLE VII, “NONCONFORMING USES 12 OF LAND AND STRUCTURES,” BY AMENDING SECTION 45-65 TO 13 REMOVE A REFERENCE TO THE C-3 ZONING DISTRICT; AMENDING 14 ARTICLE VIII, “LANDSCAPING,” BY AMENDING SECTIONS 45-90, 15 “LANDSCAPE REQUIREMENTS FOR SITE PERIMETERS,” AND SECTION 16 45-91, “LANDSCAPE REQUIREMENTS FOR BASE OF FOUNDATION,” TO 17 MODIFY THE REQUIREMENTS FOR THE C-3 ZONING DISTRICT; 18 PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; 19 PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE; 20 AND FOR OTHER PURPOSES. 21 22 WHEREAS, through the adoption of Resolution No. 2016-73, the Village Council formally 23 adopted the Citizens’ Master Plan Report prepared by the Treasure Coast Regional Planning 24 Council (“Master Plan”), including the recommendations contained therein, as setting forth the 25 guiding principles for future development within the Village; and 26 27 WHEREAS, the Master Plan recognized the redevelopment potential of the old Twin City Mall 28 site, the development of which is governed by the Village’s C-3 Regional Business District zoning 29 regulations; and 30 31 WHEREAS, the Master Plan expressed a preference for a lifestyle center, like CityPlace or Mizner 32 Park, within the C-3 District that would provide “shopping, entertainment, restaurant uses within 33 the form of an urban neighborhood that incorporates residential as an integral use;” and 34 35 WHEREAS, as noted in the Master Plan, the site is large enough to accommodate a significant 36 project with buildings tall enough to afford water views and could incorporate the following 37 qualities: (1) an interconnected system of walkable blocks and small streets; (2) buildings lining 38 streets and facing parks and open spaces; (3) a mix of building types such as townhouses, low-rise 39 multi-family, high-rise multi-family, retail and mixed use; and (4) parking provided on-street, in 40 garages and behind buildings; and 41 42 WHEREAS, the Village shares the Twin City Mall site with the Town of Lake Park, and the Town 43 has already adopted new zoning regulations with increased density and intensity to facilitate 44 redevelopment as well as a Regulating Plan to maintain interconnectivity; and 45 46 Page 2 of 37 WHEREAS, the Village wishes to amend the zoning regulations for the C-3 Regional Business 1 Zoning District to facilitate the type of large-scale development or lifestyle center contemplated 2 by the Master Plan through the use of a new Planned Unit Development process that provides 3 added flexibility and intensity; and 4 5 WHEREAS, the development regulations applicable to the new Planned Unit Development 6 process, including but not limited to height and floor area ratio, are not, under any circumstances, 7 to be considered permitted as of right; rather, they are maximums that are solely applicable to 8 projects that meet the threshold criteria detailed in Section 45-34.1(10) below as determined by 9 the Village Council; and 10 11 WHEREAS, the Village also wishes to amend certain other provisions of its Zoning Code to 12 implement the revised C-3 regulations and eliminate conflicts; and 13 14 WHEREAS, the Planning Commission, sitting as the Local Planning Agency, conducted a public 15 hearing to review this Ordinance and provide a recommendation to the Village Council; and 16 17 WHEREAS, having considered the recommendation of the Planning Commission and conducted 18 all required advertised public hearings, the Village Council determines that the adoption of this 19 Ordinance is in the interests of the health, safety and welfare of the residents of the Village of 20 North Palm Beach. 21 22 NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 23 OF NORTH PALM BEACH, FLORIDA as follows: 24 25 Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. 26 27 Section 2. The Village Council hereby amends Article III, “District Regulations,” of 28 Appendix C (Chapter 45) of the Village Code of Ordinances by amending Section 45-34.1 to read 29 as follows (additional language underlined and deleted language stricken through): 30 31 Sec. 45-34.1. C-3 regional business district. 32 33 The C-3 regional business district is designed for the re-use and/or 34 redevelopment of commercial property. It contains special regulations and 35 procedures that are integrated with those of the Town of Lake Park to avoid 36 conflicts that could otherwise be created by the location of the town/village 37 boundary. Within C-3 business districts, the following regulations shall apply: 38 39 (1) Uses permitted. Within the C-3 zoning district, no building, 40 structure, land, or water shall be used, unless otherwise permitted by 41 these regulations, except for any combination of the following 42 purposes: Table 1 indicates allowable uses in the C-3 regional 43 business district: 44 45 Page 3 of 37 a. Banks, savings and loans, stockbrokers, and similar financial 1 institutions. 2 3 b. Business offices, including medical and professional 4 services. 5 6 c. Community residential homes, subject to the same 7 requirements as apply in the R-2 zoning district, and family 8 day care centers as defined in Chapter 402, Florida Statutes. 9 10 d. Hotels, motels, and time-share units. 11 12 e. Multiple-family dwellings (each building containing three 13 (3) or more units) and customary accessory uses, subject to 14 any limitations on residential uses in the adopted 15 Comprehensive Plan. 16 17 f. Personal services typically offered in conjunction with 18 shopping facilities, such as laundromats, dry cleaners, barber 19 and beauty shops, child care facilities, health clubs, and 20 shops for the repair, cleaning, or rental of items weighing 21 less than one hundred (100) pounds. 22 23 g. Restaurants and other establishments where food and/or 24 beverages are prepared and served. 25 26 h. Retail sale of new or antique merchandise that is displayed 27 indoors only, whether in freestanding buildings or in a 28 centrally managed shopping center or enclosed mall. 29 30 i. Theaters and other entertainment facilities including 31 nightclubs, game rooms, bowling alleys, and similar 32 establishments, provided they are fully enclosed and 33 provided such uses shall not include adult entertainment 34 establishments. 35 Table 1_-_Allowable Uses USES PERMITTED BY PUD ONLY1 NOT PERMITTED RESIDENTIAL USES Mobile home park  Dwelling, one family detached  Dwelling, all other dwelling types  Live/work unit  Assisted living facility  Page 4 of 37 Community residential home 2 LODGING USES Bed-and-breakfast establishment  Hotel, including Extended Stay  Motel  Time-share unit  BUSINESS USES Offices, general  Office or clinic, medical or dental  Stores & services, general  Stores & services, large format  Adult entertainment  Convenience store with fuel  Dog daycare  Drive-through facility (for any use)  Garage, parking  Heavy commercial and light industrial  Medical marijuana treatment center  Restaurant  Bar, Night Clubs or Entertainment Establishments  Telecommunications antennas  CIVIC & EDUCATION USES Child care facility  Church or place of worship  Civic space  Family day care  Government building  Hospital or medical center  Public space  School, public or private  1 See section 10 for additional PUD requirements 1 2 Subject to the same requirements as apply in the R -2 zoning district 2 3 (2) Off-street parking. All proposed land uses shall provide a sufficient number 4 of parking spaces to accommodate the number of vehicles that can be 5 expected to be attracted to that use. Individual land uses can provide at least 6 the number of spaces listed below on the same parcel of land as the principal 7 building (or on an adjoining parcel under identical ownership) in lieu of 8 using the parking space standards found elsewhere in this Code. However, 9 certain land uses may require less parking; and combinations of land uses 10 Page 5 of 37 may be able to reduce the total number of spaces by sharing those spaces 1 during differing peak hours or because of pedestrian traffic or multi-purpose 2 trips. Modified standards may be approved if fewer spaces will 3 accommodate the number of vehicles that can be expected to be attracted to 4 that use (or combination of uses) at the proposed location. Such a 5 modification may be made on individual parcels of land (or adjoining 6 parcels under identical ownership) by the building official when permitted 7 by consensus national codes or standards or after submission of persuasive 8 technical evidence (such as publications of the Institute of Transportation 9 Engineers (ITE)). Modifications that involve shared parking on parcels of 10 land that are not under identical ownership, or parking in a different 11 municipality than the principal building regardless of ownership, may be 12 approved through the special C-3 PUD procedures found below in section 13 45-34.1(10). 14 15 a. Auditoriums of any kind — 1 space per 3 seats. 16 17 b. Banks and other financial institutions — 3 spaces per 1,000 square 18 feet. 19 20 c. Hotels and motels — 1 space per guest room plus 1 space per 2 21 employees during the peak period; parking for restaurants and other 22 guest facilities to be calculated separately. 23 24 d. Offices, medical/dental — 5 spaces per 1,000 square feet. 25 26 e. Offices, all other — 3 spaces per 1,000 square feet. 27 28 f. Residential — 2 spaces per dwelling unit. 29 30 g. Restaurants and nightclubs — 12 spaces per 1,000 square feet, 31 except 6 spaces per 1000 square feet for restaurants offering take-32 out service. 33 34 h. Retail uses and personal services — 4 spaces per 1,000 square feet, 35 except 1.5 spaces per 1,000 square feet for furniture sales. 36 37 i. Shopping centers — 4 spaces per 1,000 square feet. 38 39 j. Uses not listed above to be determined by the building official using 40 standards found elsewhere in this Code or upon submission of 41 persuasive technical evidence about the number of vehicles that can 42 be expected to be attracted. 43 44 NOTES: 45 Page 6 of 37 1. All areas are measured as gross floor area except multi-1 tenant shopping centers and office complexes, which are 2 measured as gross leasable area. 3 2. Fractional spaces can be disregarded. 4 3. Wherever the term "identical ownership" is used, the land 5 parcels in question must be contiguous and must be owned 6 by or under the unified control of the applicant. 7 8 (3) Off-street loading and internal circulation. Requirements for off-street 9 loading, parking lot aisles, accessways, and general internal circulation shall 10 be same as would apply in the C-S zoning district. 11 12 a. Lighting: Parking lots shall be fully illuminated during hours of 13 business operation with a minimum standard of illumination from 14 closing to dawn per the Palm Beach County Code or ITE, whichever 15 is more stringent. 16 17 (4) Landscaping. Landscaping shall be required along the outer boundary of the 18 C-3 zoning district (irrespective of any municipal boundary) and also in 19 unroofed parking areas whenever a parking area is constructed, 20 reconstructed, or reconfigured. In addition to the other provisions of 21 Chapter 27 of this Code, the following landscaping requirements shall be 22 met: 23 24 a. Required landscaping adjacent to public rights-of-way: The 25 required landscaped strip between a public right-of-way and an off-26 street parking area shall be at least fifteen (15) feet wide and shall 27 contain at least five (5) shade trees and eighteen (18) shrubs for each 28 one hundred (100) lineal feet. 29 30 b. Parking area interior landscaping for unroofed parking areas: At 31 least ten (10) percent of the total paved surface area shall be devoted 32 to landscaped areas. Each area counting toward the ten (10) percent 33 total shall have an average minimum dimension of ten (10) square 34 feet. At least one (1) shade tree shall be planted for every two 35 hundred fifty (250) square feet of required internal planting area. No 36 parking space shall be more than one hundred (100) feet from a 37 shade tree planted in a permeable island, peninsula, or median 38 having a ten-foot minimum width. 39 40 c. Indigenous native vegetation: To reduce maintenance and water 41 consumption, required landscaping shall include at least seventy-42 five (75) percent indigenous native trees and fifty (50) percent 43 indigenous native shrubs. 44 45 Page 7 of 37 d. Installation: All required landscaping shall be installed using 1 xeriscape principles including water conservation through the 2 appropriate use of drought-tolerant plants, mulching, and the 3 reduction of turn areas. Irrigation systems shall be designed to 4 operate only when needed and only in those areas that require 5 irrigation. 6 7 e. Maintenance: The property owner shall be responsible for the 8 maintenance of all required landscaped areas in a healthy and 9 vigorous condition at all times. Required trees shall not be trimmed 10 or pruned in such a way as to alter or limit their normal mature 11 height or crown spread. If required plants die, they shall be replaced 12 within sixty (60) days. 13 14 (5) Setbacks and height. The following setback, height, and spacing regulations 15 apply in the C-3 zoning district: 16 17 a. Perimeter setbacks: All buildings and structures shall be set back a 18 minimum of thirty (30) feet from the outer boundary of the C-3 19 zoning district, except an interior common municipal boundary. For 20 buildings in excess of two (2) stories or thirty (30) feet in height, 21 one (1) foot shall be added to the required perimeter setback for each 22 extra foot of height over thirty (30) feet. 23 24 b. Additional setbacks to internal property lines: The need for building 25 setbacks to property lines adjoining other land zoned C-3 is related 26 to the existing or proposed uses of those properties. Unless modified 27 through the special C-3 PUD procedures found below in section 45-28 34.1(10), all new buildings and structures shall be set back a 29 minimum of twenty-five (25) feet from each of its property lines. 30 31 c. Maximum building height: The maximum height of any building 32 shall be fifty (50) feet. 33 34 d. Spacing between buildings: The minimum spacing between 35 individual buildings on the same or adjoining C-3 properties shall 36 be as required by applicable fire and building codes. 37 38 (6) Maximum lot coverage. There is no fixed cap on lot coverage or floor area 39 ratio. Maximum intensity will be governed by the application of the parking, 40 loading, setback, building height, and surface water management standards 41 found herein. 42 43 (7) Signs. In addition to the other provisions of sections 6-111 through 6-117 44 of this Code, but notwithstanding any conflicting standards found therein, 45 Page 8 of 37 signs in the C-3 zoning district shall comply with the following regulations 1 unless modified through the special C-3 PUD procedures. 2 3 a. Ground signs are mounted on a monolithic base and are independent 4 of any building for support. They are permitted only when the sign 5 and base are monolithic and have essentially the same contour from 6 grade to top. Ground signs that meet the following regulations are 7 permitted in the C-3 district only along U.S. Route 1 and Northlake 8 Boulevard: 9 10 1. Maximum number of ground signs: One (1) ground sign 11 along U.S. Route 1 and one (1) ground sign along Northlake 12 Boulevard, regardless of jurisdiction, North Palm Beach or 13 Lake Park. 14 15 2. Maximum height of ground sign base: Three (3) feet. 16 17 3. Maximum height of ground signs: Thirteen (13) feet 18 including the base, measured from the finished grade nearest 19 the base (excluding berms). 20 21 4. Maximum size of ground signs: One hundred (100) square 22 feet; copy may be placed on two (2) sides of a ground sign 23 without counting the area twice. 24 25 b. Pole signs are not attached to any building and are supported upon 26 the ground by poles or braces. Pole signs are not permitted in the C-27 3 district. 28 29 c. Wall signs are those that are attached to the exterior of a building or 30 structure in such a manner that the wall becomes the supporting 31 structure, and may form the background surface, of the sign. Wall 32 signs are permitted in the C-3 district provided they meet the 33 following regulations: 34 35 1. Maximum depth of wall signs: Wall signs may not be painted 36 directly on the wall and may not project more than two (2) 37 feet from the building to which they are fastened. 38 39 2. Allowable slope of wall signs: Wall signs may not be 40 attached to walls that slope more than forty-five (45) degrees 41 from a vertical plane. 42 43 3. Maximum height of wall signs: Eighteen (18) feet measured 44 from the finished grade nearest the wall, except that on a 45 building of more than two (2) stories, a single wall sign is 46 Page 9 of 37 allowed above eighteen (18) feet. No wall sign may extend 1 above the top of the wall to which it is attached. 2 3 4. Maximum number of wall signs: One (1) permanent wall 4 sign is permitted for each business which has direct ground 5 level walk-in access from a public or private roadway or 6 sidewalk, and one additional permanent wall sign 7 identifying the building is permitted for each multiple 8 occupancy complex. 9 10 5. Maximum size of wall signs: Five (5) percent of the area of 11 the wall to which it is attached; or seven (7) percent if the 12 front building setback is greater than seventy (70) feet; or ten 13 (10) percent if the front building setback is greater than one 14 hundred (100) feet. However, in no case shall a wall sign 15 exceed one hundred (100) square feet in size. 16 17 d. Roof signs are erected and constructed wholly on and over the roof 18 of a building, and are supported by the roof structure or are an 19 integral part of the roof. Roof signs are not permitted in the C-3 20 district. 21 22 e. Size computations: When these regulations establish the maximum 23 size of a sign, it shall be computed by means of the smallest square, 24 circle, rectangle, triangle, or combination thereof that will 25 encompass the extreme limits of the writing, representation, 26 emblem, or other display, together with any material or color 27 forming an integral part of the background of the display or used to 28 differentiate the sign any backdrop or structure against which it is 29 placed. 30 31 f. Allowable colors: Notwithstanding the regulations in Chapter 6 of 32 this Code, color tones utilized for all signs complying with these 33 regulations shall be compatible with surrounding area. 34 35 g. Lighting: Signs containing illumination shall be turned off by 12:00 36 a.m. (midnight) each night, or when the business closes, whichever 37 is later. 38 39 h. Appeals: Notwithstanding conflicting appeal procedures found 40 elsewhere in this Code, all requests for modifications to sign 41 regulations in the C-3 zoning district shall be made through the 42 special C-3 PUD procedures found below in 45-34.1(10). 43 44 (8) Surface water management. A complete surface water management system 45 shall be provided to current standards of the South Florida Water 46 Page 10 of 37 Management District whenever a building or parking area is substantially 1 redeveloped. 2 3 (9) Location of business for retail sales of alcoholic beverages. 4 5 a. No licensed retail sales of alcoholic beverages shall be carried on 6 where the proposed place of business is within five hundred (500) 7 feet of a church, synagogue, temple or other place of worship. 8 9 b. The method of measurement provided for above shall be made or 10 taken from the main front entrance of such church to the main front 11 entrance of the applicants proposed place of business along the route 12 of ordinary pedestrian traffic. 13 14 c. The restrictions of section 45-34.1(9), (1)[a.] shall not apply to the 15 retail sale of beer, ale or wine for off-premises consumption. 16 17 d. The restrictions of section 45-34.1(9), (1)[a.] shall not apply to any 18 bona fide restaurant as defined and licensed under Florida Statutes 19 as a restaurant with full kitchen facilities, regardless of size or 20 seating capacity, where alcoholic beverages are served solely as an 21 accessory use to the restaurant and only when such restaurant is open 22 for the sale and service of food. 23 24 (10) Special C-3 Planned Unit Development (PUD) provisions. Land in a C-3 25 zoning district may have fragmented ownership or may adjoin a municipal 26 boundary. Despite these complications, the Village of North Palm Beach 27 desires to provide for an added degree of flexibility in the placement and 28 interrelationship of the buildings and land uses in this district. One (1) or 29 more landowners in the C-3 district may elect to use these special PUD 30 procedures to seek approval of a site development plan that resolves 31 ownership or boundary complications and/or which differs from the literal 32 terms of these zoning and land development regulations. These procedures 33 may also be used to seek approval for certain land uses that are not permitted 34 by right in the C-3 district (see section 45-34.1(1) above) or to request a 35 specific modification to the sign regulations. However, any PUD approval 36 under these procedures must be consistent with the spirit and intent of the 37 C-3 zoning district and must also be consistent with the Comprehensive 38 Plan. It is the intention of the village to provide a mechanism and process 39 to promote the redevelopment of the obsolete and underutilized areas of the 40 C-3 zoning district with large-scale, master-planned projects that promote: 41 a mix of uses; connectivity; pedestrian-oriented development; removal of 42 surface parking; creation of public/civic gathering spaces; and shopping, 43 entertainment, and restaurant uses within the form of an urban 44 neighborhood incorporating residential development as an integral use. 45 These projects promote the economic and redevelopment goals of the 46 Page 11 of 37 village, and the village has created these planned unit development (PUD) 1 provisions to facilitate these goals. The development regulations applicable 2 within the PUD are not permitted or allowed by right and shall only apply 3 if the village council determines that each of the threshold criteria is met. 4 Properties located in the C-3 zoning district that do not meet the threshold 5 criteria set forth below may utilize the general PUD provisions of section 6 45-35.1 of this code as set forth in section 45-35.1(D). Properties located 7 in the C-3 zoning district that do meet each of the threshold criteria below 8 may, at the option of the property owner, utilize the following special PUD 9 regulations: 10 a. The threshold criteria for use of these special provisions are as 11 follows: 12 13 1. The development parcel includes a minimum of at least five 14 (5) contiguous acres of land that will be initially reviewed 15 and approved as one overall development project. Any 16 subsequent amendments to such plan or individual phases of 17 such plan shall also be subject to these special provisions. 18 19 2. The project provides a minimum of one-half (1/2) acre for a 20 civic space within the project site. “Civic space” shall be 21 defined as an open space that is dedicated for public use 22 including all adjacent pedestrian amenities. The civic space 23 may include, parks, plazas, courtyards, playgrounds, or 24 similar uses. The civic space may be owned, maintained 25 and/or operated either publicly or privately. The civic space 26 may be reconfigured or relocated from the orientation shown 27 on the regulating plan. Civic space provided pursuant to this 28 subsection shall be credited towards the public sites and 29 open spaces requirements of section 36-23 of this code. 30 31 3. To achieve a mixed-use project, a minimum of 50,000 32 square feet of the total project development shall be 33 allocated to non-residential uses. 34 35 4. The project provides additional public benefits in the form 36 of enhanced landscaping over and above code requirements; 37 enhanced pedestrian amenities (such as awnings canopies, 38 outdoor art, or seating areas); the creation of functional 39 living, shopping and/or working environments; or 40 innovative architectural design. The village council reserves 41 the right to approve alternate public benefits. 42 43 b. Additional land uses: The following land uses are not permitted by 44 right but may be approved in response to a specific PUD application: 45 46 Page 12 of 37 1. Automobile, truck, or motorcycle dealers (new or used). 1 2 2. Cultural, civic, educational, health care, and religious 3 facilities. 4 5 3. Nursing or convalescent homes. 6 7 4. Offices for non-profit, religious, or governmental activities. 8 9 5. Automobile service stations, not involving automobile 10 repairs or maintenance, including ancillary uses of 11 convenience store and car wash. 12 13 a b. Allowable changes to existing regulations: No PUD approval can 14 permit any development that is inconsistent with the Comprehensive 15 Plan. Subject to this limitation, changes may be considered through 16 this process to any zoning and land development regulation that the 17 village council finds would unduly constrain desirable re-use and/or 18 redevelopment of land in the C-3 zoning district. After any such 19 changes are made by the village council, those changes shall govern 20 to the extent of conflict with these regulations the village council 21 may grant waivers to the applicable regulations set forth in this 22 section and as otherwise provided in this chapter subject to the 23 following: 24 25 1. A waiver request in the C-3 zoning district cannot be used 26 to: 27 28 i. Add uses that are not allowable under this code; 29 30 ii. Increase the allowable floor area ratio; or 31 32 iii. Increase the allowable building height. 33 34 2. When evaluating waiver requests, the village will consider 35 the following factors and any additional criteria set forth in 36 the relevant zoning district: 37 38 i. The extent to which the alternate standard proposed 39 by the applicant differs from the code's standard that 40 would be waived; 41 42 ii. Whether the granting of the waiver will lead to 43 innovative design in which other minimum standards 44 are exceeded; 45 46 Page 13 of 37 iii. Whether the request clearly demonstrates sufficient 1 public benefits; 2 3 iv. Whether the request furthers the goals of the village 4 master plan, and exemplifies the architectural, 5 building, and site design techniques desired within 6 the village's appearance plan; 7 8 v. Whether the requested waiver can be granted in the 9 zoning district; 10 11 vi. Any unusual circumstances regarding the property or 12 immediate area, including the location of power 13 lines, specimen trees, or shade trees; and 14 15 vii. The effect of approving or denying the waiver on the 16 development project and on the surrounding area. 17 18 c. Minimum PUD requirements Unified control: There is no minimum 19 parcel size for PUD applications. However, most favorable 20 consideration will be given to applications that encompass the 21 largest possible land area, and no parcel that is smaller than its size 22 when this section was adopted (March, 1995) may be submitted 23 unless it was properly platted through the provisions of these land 24 development regulations. All parcels submitted in a single PUD 25 application must be contiguous and must be owned by or be under 26 the unified control of the applicant. All common areas shall be 27 subject to joint maintenance by all of the property owners within the 28 PUD, and the unified control documents shall provide for reciprocal 29 easements over all streets, driveways, parking areas, pedestrian 30 areas and civic space in favor of all properties within the PUD. 31 While the village shall always treat the PUD as one project, portions 32 of the PUD may be conveyed to third parties by metes and bounds 33 once the unified control documents have been approved by the 34 village attorney and recorded in the county public records. 35 36 d. Application procedures: PUD applications made under this section 37 shall be accompanied by the applicable fee and shall contain the 38 following: 39 40 1. Satisfactory evidence of unified control of the entire area 41 within the proposed PUD; agreement to abide by the 42 conditions of approval, if granted; and ability to bind 43 successors in title to these conditions if the proposed 44 development is built. 45 46 Page 14 of 37 2. A proposed master site development plan in sufficient detail 1 to show the approximate locations of buildings, parking 2 areas, and stormwater management facilities. This plan shall 3 also show the exact locations of all access points to public 4 streets and to any abutting land zoned C-3, whether in Lake 5 Park or North Palm Beach. The master plan shall also 6 include intensity of each use, maximum floor area ratio 7 (FAR), and building heights. The master plan may include 8 phased development. 9 10 3. Unless clearly shown directly on the site development plan, 11 an explicit list of zoning and land development regulations 12 for which changes are sought, and the proposed alternate 13 standards. An application and justification statement 14 describing the proposed land uses, identifying requested 15 waivers, demonstrating compliance with all code 16 requirements, and setting for any volunteered limited 17 conditions furthering the intent of the C-3 zoning district. 18 19 4. A specific list describing any of the additional land uses 20 listed in section 45-34.1(10)b. for which the applicant is 21 requesting approval. Vehicular circulation plan and traffic 22 impact study completed by a certified transportation 23 engineer. 24 25 5. Any volunteered limiting conditions that could provide 26 assurances that the development as proposed would further 27 the intent and spirit of the C-3 district and the 28 Comprehensive Plan. Conceptual drainage plan and 29 statement prepared by a certified civil engineer. 30 31 6. Conceptual landscape design completed by a registered 32 landscape architect. 33 34 7. Preliminary plat 35 36 8. Conceptual architecture elevations and/or renderings and 37 any other information requested by the community 38 development director. 39 40 The site development plan, lists of alternate standards and additional 41 land uses, and volunteered conditions should be submitted in a 42 format suitable for attachment to an ordinance approving the 43 requests. 44 45 Page 15 of 37 e. Approval process: PUD applications under this section shall be 1 forwarded along with recommendations from staff to the planning 2 commission, which after holding a public hearing shall make a 3 formal recommendation to the village council of approval, partial 4 approval, or disapproval. The village council shall also hold a public 5 hearing and decide whether to approve, partially approve, or 6 disapprove the PUD application. to take final action on the 7 application. Unless the application is disapproved in full, this action 8 shall be by ordinance. The applicant may then proceed to obtain 9 final site plan and appearance approval for specific phases of the 10 project (if applicable) as indicated in the approved master plan. all 11 other needed development permits in accordance with the village's 12 regulations. 13 14 f. Application review procedures abutting or crossing a municipal 15 boundary: Any PUD application for property abutting or crossing 16 the Lake Park town boundary shall meet all of the above 17 requirements. In addition, to protect the interests of other C-3 18 landowners and the town, a decision on the PUD application shall 19 be made by the village council only at a joint meeting with the Lake 20 Park Town Commission. Regardless of the final governing body 21 approving the project, joint municipal staff review and a joint 22 meeting of the North Palm Beach planning commission and the 23 Lake Park planning and zoning board shall be required for approval. 24 Both municipalities shall review the master plan and subsequent site 25 plan and appearance approvals, unless otherwise provided for as part 26 of the master plan approval process. For projects proposed within 27 the jurisdictional boundaries of both Lake Park and North Palm 28 Beach, the project shall be reviewed in accordance with the 29 governing standards of whichever jurisdiction contains eighty 30 percent (80%) or more of the project area. The governing body of 31 the same jurisdiction, instead of both governing bodies, shall make 32 final approval, with recommendations from both advisory planning 33 boards. 34 35 g. Regulating Plan. Figure 1, Regulating Plan, identifies the 36 properties, frontage types and street locations for properties 37 developing under the special PUD regulations. 38 39 Page 16 of 37 Figure 1 – Regulating Plan 1 2 Page 17 of 37 h. Building frontage types. 1 2 1. Setbacks. The following setbacks shall apply to development 3 parcels approved through the site and appearance review 4 process: 5 6 i. Perimeter setbacks: All buildings fronting public 7 rights-of-way shall meet the front setbacks as 8 indicated in the regulating plan and further described 9 in Table 2. 10 11 ii. Additional setbacks to internal property lines, parcel 12 lines or private internal streets, drives or alleys: All 13 internal buildings shall meet the building frontages 14 as indicated on the regulating plan and described in 15 Table 2. 16 17 iii. Spacing between buildings: The minimum spacing 18 between individual buildings on the same property, 19 same parcel or adjoining C-3 properties shall be 20 determined by applicable fire and building codes. 21 22 23 Page 18 of 37 Table 2 - Building Frontage Types 1 The following frontage configurations shall be used within the properties designated on the 2 regulating plan. See Figure 1 for permitted frontage locations. 3 4 5 Frontage A1 6 7 8 Page 19 of 37 Frontage A2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Page 20 of 37 Frontage B 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Page 21 of 37 Frontage C 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Page 22 of 37 Frontage D 1 2 i. Building Frontage percentage: The building frontage 3 percentage is calculated by dividing the width of the building 4 by the width of the lot along the same street frontage. All 5 buildings shall have a minimum frontage of seventy percent 6 (70%) for internal streets and eighty percent (80%) along 7 Palmetto Drive, U.S. Highway One and Northlake 8 Boulevard. 9 10 j. Development Intensities: Master site development plans 11 proposed through this process, and meeting the minimum 12 development thresholds, shall have a maximum Floor Area 13 Ratio (FAR) of 2.75. The FAR is calculated by the total 14 gross area of the property, including existing and proposed 15 Page 23 of 37 easements and proposed public and private streets and alleys 1 multiplied by the FAR. The maximum building area is 2 limited by the maximum allowable FAR. “Building area” 3 means the total air-conditioned leasable or saleable floor 4 area of a building, including hallways, stairs, elevators and 5 storage spaces. The building area does not include: non-6 habitable enclosed areas on the rooftop; external unenclosed 7 circulation areas; parking areas and parking garages; 8 unenclosed colonnades, porches and balconies; and un-air-9 conditioned storage spaces. 10 11 k. Building Height 12 13 1. Buildings meeting each of the criteria of these special 14 PUD provisions set forth in subsection (10)(a) are 15 subject to the following height restrictions: 16 17 a. For master site development plans of at least 18 five (5) acres and with at least 50,000 square 19 feet of non-residential uses, buildings may 20 have up to six (6) stories and a maximum 21 height of seventy-five feet (75’), not 22 including roof-top amenities; 23 24 b. For master site development plans of at least 25 seven and one-half (7-1/2) acres and with at 26 least 70,000 square feet of non-residential 27 uses, buildings may have up to ten (10) 28 stories and a maximum of one hundred and 29 twenty-five feet (125’), not including roof-30 top amenities; and 31 32 c. For master site development plans of at least 33 ten (10) acres and with at least 90,000 square 34 feet of non-residential uses, buildings may 35 have up to fourteen (14) stories and a 36 maximum height of one hundred seventy-five 37 feet (175’), not including roof-top amenities. 38 39 In no event shall buildings fronting U.S. Highway 40 One, Northlake Boulevard and Palmetto Drive 41 exceed nine (9) stories or one hundred twenty feet 42 (120’) in height within fifty feet (50’) feet of the 43 right-of-way. 44 45 Page 24 of 37 2. For the purposes of calculating the number of stories 1 in a building, stories shall be defined as the space 2 between the finished floor and the top of the 3 structural slab and adjusted as follows: 4 5 a. Each level devoted to parking is considered 6 as an individual story when calculating the 7 number of stories in a building, except where 8 parking levels are screened by a liner 9 building that is a minimum of twenty feet 10 (20’) deep and at least two (2) stories tall or 11 an enhanced and aesthetically pleasing 12 architectural feature that screens the parking. 13 14 b. When parking levels are constructed on a 15 slope or are connected by sloping or circular 16 ramps, the number of stories will be based on 17 the non-sloped areas. If there are no non-18 sloped areas, the number of stories will be 19 counted as the highest parking level plus each 20 parking level below. 21 22 c. A mezzanine will not count towards the 23 number of stories provided the total area of 24 the mezzanine level is less than forty percent 25 (40%) of the floor area of the main story 26 below. 27 28 d. Rooftop amenities shall not count as a story 29 so long as no more than forty percent (40%) 30 of the rooftop shall be fully enclosed, air-31 conditioned space. None of the rooftop space 32 is habitable for residential purposes. 33 34 l. Floor to Floor Heights: Development may use the following 35 standards for the elevation of ground-floors and minimum/ 36 maximum dimensions for floor heights. These standards are 37 measured as follows in Table 3. 38 39 Table 3 - Floor to Floor Standards Max. Height of ground-story: 25’ Height of upper-story: 14' 40 Exceptions: The maximum floor to floor height standards in 41 Table 3 do not apply in the following circumstances: 42 Page 25 of 37 1 1. A story in or under a building that is devoted to 2 parking is counted as a story when calculating the 3 number of stories in a building, but does not need to 4 comply with the maximum floor to floor heights in 5 Table 3. 6 7 2. When the total area of mezzanine level is less than 8 forty percent (40%) of the floor area of the story 9 below, the mezzanine level does not need to comply 10 with the maximum floor to floor heights in Table 3. 11 12 3. Any story that exceeds the height limitation of Table 13 3 will count as an additional story. 14 15 m. Architectural Features: 16 17 1. Main Entrances: 18 19 i. The main entrance for all buildings in these 20 special provisions is its principal point of 21 access for pedestrians. Main entrances must 22 face a street, alley, or civic space. 23 24 ii. Buildings fronting on two streets may have a 25 pedestrian entrance on both streets. 26 27 2. Facade Transparency: 28 29 i. Transparency means the amount of 30 transparent window glass or other openings 31 in a building’s façade along a street frontage. 32 The transparency ratio requirement is 33 expressed as the percentage of the transparent 34 area divided by the entire façade area. It is 35 calculated separately for the ground story of 36 a façade and all upper story floors above the 37 first floor. 38 39 ii. A minimum of sixty percent (60%) 40 transparency shall be provided for all ground 41 floor non-residential building frontage and all 42 non-residential uses above the ground floor, 43 with the exception of garage structures and 44 floors above the ground floor that are part of 45 Page 26 of 37 a parking structure which are exempt from 1 this requirement. 2 3 iii. Glazed windows and doors with tinted glass 4 or applied films will be considered 5 transparent if they transmit at least fifty 6 percent (50%) of visible daylight. 7 8 iv. The transparent area of windows and doors 9 include rails and stiles as well as muntin bars 10 and other separators within primarily glazed 11 areas; however, the transparent area excludes 12 outer solid areas such as jambs, sills and trim. 13 14 n. Street and Sidewalk Standards: 15 16 1. Streets and blocks are indicated on the Regulating 17 Plan, Figure 1. Final development plans may deviate 18 from the alignment of those streets provided the 19 modification provides equivalent functionality to 20 intersections with U.S. Highway One and roads 21 within the Town of Lake Park. Modifications shall 22 be requested through the PUD application process. 23 24 2. Streets shall be designed in accordance with Figure 2 25 and shall be built concurrently with the development 26 or a phasing plan approved by the village. 27 28 3. To encourage pedestrian circulation, minor streets 29 may be designed primarily for pedestrian use with 30 the ability to accommodate service and emergency 31 vehicles when required. 32 33 4. All streets within the C-3 zoning district shall be 34 owned and maintained privately unless otherwise 35 approved by the village. 36 37 5. Alleys may be proposed between streets shown on 38 the regulating plan. 39 40 6. Sidewalks adjacent to the U.S. Highway One and 41 Northlake Boulevard rights-of-way shall be a 42 minimum of eight feet (8’) in width. All other 43 sidewalks shall be a minimum of six feet (6’) in 44 width. 45 46 Page 27 of 37 7. One-way streets shall only be permitted adjacent to a 1 civic space, following the lane width, parking and 2 planter dimensions shown in Figure 2. All one-way 3 streets shall be in addition to the proposed streets 4 shown on the regulating plan. A traffic circulation 5 plan shall be included with the master plan 6 application to ensure anticipated connections are 7 maintained. 8 9 Page 28 of 37 1 Figure 2 2 3 4 5 Description: Details: Key: Width of right-of-way 60’min. A Movement type Slow Target speed 25 mph Width of pavement 36’min. B Travel lanes 10’ min. travel lanes C Bicycle facilities shared travel lanes C On-street parking 8’ min parallel parking D Pedestrian facilities 12’min. E Furnishing strip: F Tree spacing 30’ average 6 o. Landscape Standards. All landscaping shall meet the 7 requirements of the Article VIII (Landscaping) of this 8 chapter unless a waiver is requested through the PUD 9 process. 10 11 p. Parking Standards. Parking shall meet the requirements of 12 this subsection. Dimensions and specifications for parking 13 shall meet section 45-36.J of this code. 14 15 1. Parking space ratios: Table 4 provides parking space 16 ratios for various uses on a site within the PUD. 17 These ratios establish the minimum number of on-18 site parking spaces. Ratios based on square feet refer 19 to the gross floor area. 20 Page 29 of 37 Table 4_-_Parking Space Ratios PROPOSED USE PARKING SPACES RESIDENTIAL USES Dwelling, all other dwelling types Efficiency 1 per unit 1 bedroom 1.25 per unit 2 or more bedrooms 1.75 per unit Live/work unit 1 per 1,000 sq. feet Assisted living facility 0.5 per resident Community residential home 0.5 per resident LODGING USES Bed-and-breakfast establishment 1 per guest room Hotel 1 per guest room Motel 1 per guest room Time-share unit 1.25 per unit BUSINESS USES Offices, general 2 per 1,000 sq. feet Office or clinic, medical or dental 3 per 1,000 sq. feet Stores & services, general 2 per 1,000 sq. feet Stores & services, large format 3 per 1,000 sq. feet Convenience store with fuel 5 per 1,000 sq. feet Dog daycare 3 per 1,000 sq. feet Drive-through facility (for any use) --- Garage, parking --- Restaurant or cocktail lounge 10 per 1,000 sq. feet Telecommunications antennas --- CIVIC & EDUCATION USES Child care facility 1 per 12 students Church or place of worship 1 per 4 peak attendees Civic space --- Family day care (no additional parking) Government building 2 per 1,000 sq. feet Public space --- School, public or private 1 per 12 students Page 30 of 37 2. Parking space adjustments. The number of on-site parking spaces calculated in accordance with Table 4 shall be adjusted under any one or more of the following circumstances: i. Mixed-use developments qualify for the shared-parking percentage reductions specified in Table 5 provided the development includes at least ten percent (10%) of its gross floor area in a second category of Figure 4 (residential, lodging, office, business, and civic/education uses). ii. Required spaces may be located up to five hundred (500) feet off-site in a dedicated or joint-use parking lot provided that permission to use those spaces is specified in a binding agreement that is reviewed and approved during the site plan and appearance review process. iii. Golf cart parking spaces may be provided with minimum dimensions of five (5) feet wide by ten (10) feet long. However, none of the development's required parking spaces may be met by golf cart parking spaces. Table 5 - Shared Parking Reductions Page 31 of 37 3. A deferred parking plan may be approved by the village if a parking study is provided that demonstrates the need for parking is less than what is required by code, or the owner has demonstrated that an alternative means of access to the uses on the site justifies the deferral of the construction of a portion of the required parking spaces. The deferred parking plan shall: i. Be designed to contain sufficient space to meet the full parking requirements of the code. The plan shall illustrate the layout for the full number of parking spaces, and shall designate which parking spaces are to be deferred and the timetable for construction. ii. Be designed so that the deferred parking spaces are not located in areas required for landscaping, buffer zones, or areas that would otherwise be unsuitable for parking spaces because of the physical characteristics of the land or other requirements of thi s code. 4. Physical standards for parking lots, driveways, and loading: Physical standards for outdoor parking lots, driveways and loading are contained herein or as modified by a request through the PUD process. No parking shall be located within the building frontage setback. 5. Standards for parking garages: Parking spaces may be provided under or in buildings or in dedicated parking garages instead of being provided in uncovered surface parking lots. Such parking spaces need not comply with the minimum setbacks for surface parking lots. These parking spaces must be screened from view from all streets. Screening may be provided by rooms in the same building or with a liner building that is at least two (2) stories tall with space at least twenty feet (20’) feet deep or an enhanced and aesthetically-pleasing architectural feature screening the same two (2) stories. Page 32 of 37 q. Sign Standards: All projects shall provide a sign plan that shall be reviewed and approved by the village during site plan and appearance approval. Pedestrian oriented signs are strongly encouraged and no ground signs shall be permitted as part of the PUD. r. Lighting Standards: A photometric plan shall be provided during site plan and appearance review. The plan shall include all luminaire specifications, pole locations, and foot-candle levels on directly adjacent properties. Light trespass shall be limited to the largest extent possible. Section 3. The Village Council hereby amends Article III, “District Regulations,” of 1 Appendix C (Chapter 45) of the Village Code of Ordinances by amending Section 45-35.1 to read 2 as follows (additional language underlined and deleted language stricken through): 3 4 Sec. 45-35.1. - Planned unit development. 5 6 I. Statement of intent. 7 8 A. The intent of this section is to provide, in the case of a 9 commercial planned unit development consisting of one 10 (1.0) or more acres, in the case of an industrial planned unit 11 development consisting of one (1.0) or more acres, and in 12 the case of a residential planned unit development, an added 13 degree of flexibility in the placement and interrelationship of 14 the buildings and uses within the planned unit development, 15 together with the implementation of new design concepts. At 16 the same time the intensity of land use, density of population 17 and amounts of light, air, access and required open space will 18 be maintained for the zoning district in which the proposed 19 project is to be located, except as may be permitted for key 20 redevelopment sites through subsection 45-35.1.VIII. 21 Nothing herein should be construed as allowing deviation for 22 uses other than those specified as permitted uses, nor any 23 greater intensity of use or density of population nor any less 24 required open space than that which is specified in this 25 chapter for the zoning district in which a proposed project is 26 located, except as may be permitted through subsection 45-27 35.1.VIII. 28 29 B. Subject to the foregoing statement of intent, the village 30 council may, in the case of commercial, industrial and 31 residential planned unit developments, allow for minor 32 modification of the provisions of this chapter or other land 33 Page 33 of 37 development regulations in accordance with the procedure 1 set forth in subsections II, III, IV and V. 2 3 C. The Planned Unit Development procedures in section 45-4 35.1 may not be used in the following zoning districts which 5 provide a different process for considering minor 6 modifications: 7 8 1. C-MU the C-MU zoning district allows waivers (see 9 the C-MU zoning district and section 45-51). 10 11 2. C-3 the C-3 zoning district contains special PUD 12 procedures that apply only to that district (see 13 subsection 45-34.1.K). 14 15 3 2. C-NB the C-NB zoning district allows waivers (see 16 the C-NB zoning district and section 45-51). 17 18 D. The Planned Unit Development procedures in section 45-19 35.1 may be used in the C-3 zoning district where the 20 property does not meet the threshold criteria for use of the 21 special Planned Unit Development procedure set forth in 22 section 45-34.1(10) of this code. The minimum size 23 requirement set forth in subsection A above shall not be 24 applicable to such Planned Unit Developments within the C-25 3 zoning district. 26 27 28 Section 4. The Village Council hereby amends Article VII, “Nonconforming Uses of Land 29 and Structures,” of Appendix C (Chapter 45) of the Village Code of Ordinances by amending 30 Section 45-65 to read as follows (deleted language stricken through): 31 32 Sec. 45-65. Nonconforming uses of structures or of structures and premises 33 in combination. 34 35 (1) If a lawful use involving individual structures with a replacement cost of 36 one thousand dollars ($1,000.00) or more, or of structure and premises in 37 combination, exists at the effective date of adoption or amendment of this 38 ordinance, that would not be allowed in the district under the terms of this 39 ordinance, the lawful use may be continued so long as it remains otherwise 40 lawful, subject to the following provisions: 41 42 (a) No existing structure devoted to a use not permitted by this 43 ordinance in the district in which it is located shall be enlarged, 44 extended, constructed, reconstructed, moved or structurally altered 45 Page 34 of 37 except in changing the use of the structure to a use permitted in the 1 district in which it is located; 2 3 (b) Any nonconforming use may be extended throughout any parts of a 4 building which were manifestly arranged or designed for such use 5 at the time of adoption or amendment of this ordinance, but no such 6 use shall be extended to occupy any land outside such building; 7 8 (c) Any structure, or structure and land in combination, in or on which 9 a nonconforming use is superseded by a permitted use, shall 10 thereafter conform to the regulations for the district in which such 11 structure is located, and the nonconforming use may not thereafter 12 be resumed; 13 14 (d) When a nonconforming use of a structure, or structure and premises 15 in combination, is discontinued or abandoned for six (6) consecutive 16 months or for eighteen (18) months during any three-year period 17 (except when government action impedes access to the premises), 18 the structure, or structure and premises in combination, shall not 19 thereafter be used except in conformance with the regulations of the 20 district in which it is located; 21 22 (e) Where nonconforming use status applies to a structure and premises 23 in combination, removal or destruction of the structure shall 24 eliminate the nonconforming status of the land. Destruction for the 25 purpose of this subsection is defined as damage to an extent of more 26 than fifty (50) percent of the replacement cost at time of destruction. 27 28 (2) If an existing use of a structure was legally permitted on its site prior to 29 changes in the C-MU, C-3, or C-NB zoning districts in 2020 but is not listed 30 as a permitted use in the new district, that existing use will continue to be 31 deemed a permitted use and will not be subject to the restrictions in section 32 45-65(1)(a)-(c) and 45-65(1)e. Notwithstanding the foregoing, these uses 33 will not be allowed to continue if discontinued or abandoned as defined 34 by 45-65(1)(d). 35 36 (3) Nonconformities not involving the use of a principal structure, e.g., open 37 storage, building supplies, vehicle, mobile home, implement and machinery 38 storage, signs, billboards, junkyards, commercial animal yards and the like, 39 shall be discontinued within two (2) years of the effective date of this 40 ordinance or amendment. 41 42 Section 5. The Village Council hereby amends Article VIII, “Landscaping,” of Appendix C 43 (Chapter 45) of the Village Code of Ordinances to read as follows (additional language underlined 44 and deleted language stricken through): 45 46 Page 35 of 37 * * * 1 2 Sec. 45-90. Landscape requirements for site perimeters. 3 4 A. Minimum buffer width for site perimeters. A landscape buffer of the widths 5 specified in Table 45-90 shall be provided around the perimeter of all 6 parcels in the specified zoning districts. 7 8 Table 45-90 – Minimum Buffer Widths 9 Front Yard Side Yard Rear Yard R-3 8 feet 5 feet 1 5 feet C-MU 5 feet 2 - 5 feet C-2 G 8 feet 10 feet 5 feet 3 C-3 5 feet 2 - 5 feet 4 C-NB 5 feet - 5 feet All other commercial 5 feet 5 feet 5 4 5 feet I-1 see section 45-38 10 NOTES: 11 12 1 Only required in side yards that adjoin R-1 or R-2 districts 13 2 Does not apply to all building frontage types; along U.S. Highway 1 and 14 Northlake Boulevard, the front yard landscape buffer may not be placed on a 15 sidewalk easement (see subsections 45-31.E.6 and 45-34.1.H) 16 3 Not required on parcels that adjoint the railroad right-of-way 17 4 Only required on parcels that adjoin U.S. Highway 1 or Northlake Boulevard 18 (see subsection 45-34.1.H) 19 5 4 Only required in side yards that adjoin less intense zoning districts (any 20 residential district) 21 22 * * * 23 24 Sec. 45-91. Landscape requirements for base of foundation. 25 26 A. Location and width. 27 28 1. There shall be foundation landscaping within five (5) feet of all 29 buildings and structures. 30 31 a. These landscape areas shall be provided along all four (4) 32 facades of all structures, excluding rear service areas not 33 visible by a public road right-of-way or not generally 34 traveled by the public or visible from adjacent structures. 35 36 Page 36 of 37 b. The combined length of the required foundation planting 1 shall be no less than forty (40) percent of the total length of 2 the applicable side of the structure. 3 4 2. This requirement shall not apply in the C-MU and C-3 zoning 5 districts in front of buildings that meet the standards for a gallery, 6 storefront, or canopy building frontage type. 7 8 B. Minimum standards. 9 10 1. When required, foundation landscaping shall always extend along 11 the portions of a facade that directly abut a street, a parking lot, and 12 other vehicular use areas, excluding doorways. 13 14 2. A minimum of one (1) tree shall be planted for each seventy-five 15 (75) linear feet of building perimeter, using a species suitable for 16 this location. The remainder of the landscape area shall be treated 17 appropriately with plantings which may include shrubs, vines, 18 flower boxes, ground cover, and mulch, and with pedestrian 19 accessways. 20 21 Section 6. The provisions of this Ordinance shall become and be made a part of the Code of 22 the Village of North Palm Beach, Florida. 23 24 Section 7. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for 25 any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, 26 such holding shall not affect the remainder of this Ordinance. 27 28 Section 8. All ordinances or parts of ordinances and resolutions or parts of resolutions in 29 conflict herewith are hereby repealed to the extent of such conflict. 30 31 Section 9. This Ordinance shall take effect upon the effective date of Ordinance No. 2023-05. 32 33 PLACED ON FIRST READING THIS _____ DAY OF ________________, 2023. 34 35 PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF ___________, 36 2023. 37 38 39 (Village Seal) 40 MAYOR 41 42 ATTEST: 43 44 45 VILLAGE CLERK 46 Page 37 of 37 APPROVED AS TO FORM AND 1 LEGAL SUFFICIENCY: 2 3 4 VILLAGE ATTORNEY VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Caryn Gardner-Young, Community Development Director DATE: July 13, 2023 SUBJECT: ORDINANCE 2nd and Final Reading – Amendments to Article III, “District Regulations” of Appendix C (Chapter 45) of the Village Code of Ordinances by adopting a new section Section 45-29 “Artificial Turf/Synthetic Grass, which will provide for permitted locations, material standards and specifications as well as regulations for installation, maintenance, and repair. Background: Many homeowners are turning to artificial turf as a means of replacing all or part of their existing lawns with a similar green surface that does not require irrigation or growth management. The Village has received code enforcement complaints regarding the installation of artificial turf without a permit. Other residents have inquired about the approval process to install artificial turf. Right now, because the Code is silent, Staff has been hesitant in permitting artificial turf. The Ad Hoc Committee and Planning Commission were directed by the Village Council to consider Artificial Turf regulations. Further, the Village has received a request from a resident to consider adoption of Artificial Turf regulations. The proposed Ordinance takes into consideration the opinions and recommendations from these Village bodies as well as the North Palm Beach residents. This analysis will probe the pros and cons of artificial turf and provide common artificial turf issues and how these issues are addressed by the proposed Ordinance. Additionally, by examining how other Florida municipalities regulate artificial turf within their Codes, the Village can gain insight toward evaluating the permitting criteria of this product. ARTIFICIAL TURF ADVANTAGES/DISADVANTAGES AND ISSUES Both live plant and artificial turf presents advantages and disadvantages. The following is a summary of these considerations for artificial turf. Artificial Turf Advantages Disadvantages Requires relatively low maintenance Eventually deteriorates due to wear and tear; requires upkeep Requires considerably less water use than natural grass The manufacture and composition of synthetic turf together with reduction in living plant material, could increase the community’s carbon footprint Higher grade quality products have better aesthetics and look more like real grass May trap heat, creating “heat islands” One-time installation cost Cost for installation may be more than a grass lawn People are less allergic to artificial turf than grass lawns Some claim that the look of artificial turf is not the same as live landscaping. Thus, it does not maintain the natural look of the Village. Fertilizers, insecticides and weed killers are not used Artificial turf generally impedes the natural breakdown of pathogens so periodic disinfection may be required with corollary environmental issues. Artificial Turf Issues Issue Comments Toxicity: Some artificial turf includes silicon and rubber recycled from used tires. These may contain heavy metals that can leach into ground water, where the Village obtains much of its water supply. Lead content has been an issue with some manufactures The proposed Ordinance is requiring materials to be limited to organic materials and sand with non- toxic coating, must be lead free and all materials must be disposable under normal conditions at any U.S. landfill station. Drainage/runoff: Generally less permeable than natural lawns, artificial turf provides less opportunity for rainwater to recharge the local aquifer and places a corollary increase in load on the Village’ s storm drain system. The proposed Ordinance requires proper drainage to prevent excess runoff or pooling of water and requires a minimum permeability of 30 inches per hour. Maintenance: Although properly installed artificial turf requires relatively low maintenance, it eventually deteriorates from exposure to the elements and wear. The proposed Ordinance requires the turf to be maintained and requires replacement if it falls into disrepair. Materials: Not all manufacturers use the same or high-end artificial turf materials The proposed Ordinance requires a 15-year manufacturer’s warranty. Impacts: Artificial turf could impact structures or live materials in its proximity. The propose Ordinance requires a barrier around live plantings and it cannot be attached directly to or placed on a seawall or seawall cap. COMPARISON OF LOCAL ARTIFICIAL TURF ORDINANCES Upon reviewing Artificial Turf ordinances from other Florida municipalities, the following topics are key factors to consider: defining turf as pervious or impervious, outlining the design and material criteria for landscaping, citing standards for installing the product, setting requirements for maintaining turf in good condition, and determining the permitting process for artificial turf. Among eight different Florida municipalities and their artificial turf ordinances, some have established similar methods of regulating the landscaping product. The majority have identified synthetic turf as impervious to distinguish between living and non-living material. As for the design and material standards for artificial turf, ordinances may require a minimum number of years under a no fade warranty, the product must also be lead-free, flame retardant, possess pile infill, and a certain pile height. Some of these ordinances specifically reference the artificial material must be manufactured from polyethylene monofilament with pile fibers height ranging from a minimum height of 1.5 inches to a maximum height of 2.5 inches. The infill medium may also be specified. Needless to say, the artificial turf needs to be green to maintain a natural appearance. Following standards for the material and design of the product, the installation and maintenance practices are vital for preserving the desired natural aesthetic. The installation aspects for artificial turf may refer to designated areas for artific ial turf, and the methods used to ensure the material is securely anchored at all edges and seems. Meanwhile, only some Florida municipalities require the installation be completed by a licensed professional, or at a minimum must be installed according to the manufacturer’s specifications. Additional requirements for installation entail installation outside the drip line of any tree, the separation of living and nonliving landscape, and site drainage must be provided underneath the artificial turf. Given that the Village is home to three miles of shore, the turf ordinance should be mindful of distancing artificial turf installations from bodies of water and natural features (such as wetlands, lakes, ponds, canals, swales, etc.). Once the product is installed, the property owner needs to maintain the artificial turf in good, clean condition and cannot have holes, tears, discoloration, seam separations, or excessive wear. If the turf must be replaced, then it should be with like material to blend in with the existing turf. Routine maintenance must be free of weeds, debris, odors, impressions, and flat or matted areas. Code Enforcement can review and enforce the maintenance of the artificial turf as needed, and in necessary cases the Village may get involved with the removal of turf if Code Enforcement violations are not resolved. Proposed Text Amendments Sec. 45-29. Artificial turf/synthetic grass. (a) Locations permitted. (1) Artificial turf (also referred to as synthetic grass) shall only be permitted on lots improved with a single-family or two-family dwelling. (2) Artificial turf is limited to rear and side yards. (3) Artificial turf shall not be permitted in the front yard or in any area visible from a public right-of-way (even if in the rear or side yard), unless it is placed in between paver blocks or similar materials in a manner where the area for the artificial turf does not exceed four (4) inches in width and it does not exceed fifty (50) percent of the total area using the paver blocks or similar materials. Screening, as approved by the community development department, may be used in order to comply with visibility requirement. (4) No artificial turf shall be placed in any public right-of-way. (b) Minimum material standards. All artificial turf shall comply with the following minimum standards: (1) Artificial turf shall consist of green lifelike individual blades of grass that emulate natural turf in look and color, as approved by the Village building official, and shall have a minimum pile height of one and one-half (1-1/2) inches, unless otherwise approved by the Village building official, and shall have a minimum tufted weight of fifty-six (56) ounces per square yard. Putting greens shall be permitted with a minimum pile height of one-quarter (1/4) inch; however, putting greens shall be located in the rear yard only, shall not count toward the minimum landscaped area as set forth in subsection (e) below and shall require submission of a drainage plan along with the building permit application. (2) Artificial turf installations shall have a minimum permeability of thirty (30) inches per hour per square yard. (3) All artificial turf shall have a minimum fifteen (15) year manufacturer's warranty that protects against color fading and a decrease in pile height. (4) Artificial turf shall be lead-free. (5) All materials must include test documentation which declares that the artificial turf yarn and backing materials are disposable under normal conditions, at any U.S. landfill station (Total Content Leach Protocol (TCLP) test). (6) The use of indoor or outdoor carpeting as a replacement for artificial turf or natural turf shall be prohibited. (7) Infill materials for artificial turf are limited to organic materials and sand with a non-toxic coating. (c) Installation, maintenance, and repair. (1) All artificial turf shall, at a minimum, be installed according to the manufacturer's specifications. (2) All artificial turf installations shall be anchored to ensure that the turf withstands the effects of wind. (3) All seams shall be nailed and glued, not sewn, and edges shall be trimmed to fit against all regular and irregular edges to resemble a natural look. (4) If artificial turf is planned to be installed immediately adjacent to a seawall, the artificial turf shall be pinned or staked behind the seawall. No artificial turf or installation mechanism shall be attached directly to or placed on a seawall or seawall cap. (5) Proper drainage shall be provided for all artificial turf installations to prevent excess runoff or the pooling of water. (6) Artificial turf shall be visually level, with the grain pointing in a single direction. (7) An appropriate barrier device (e.g., concrete mow strip, bender board, brick pavers, river rock, landscaping) is required to separate artificial turf from soil and live vegetation. (8) Precautions for installation around existing trees shall be monitored and may be restricted to ensure tree roots are not damaged with the installation of the base material and that the overall health of the tree will not be compromised. (9) All artificial turf shall be maintained in a green, fadeless condition free of dirt, mud, stains, weeds, debris, tears, holes, and impressions. Maintenance shall include, but not be limited to cleaning, brushing and debris removal; repairing of depressions and ruts to maintain a visually- level surface; elimination of any odors, flat or matted areas, weeds, and evasive roots; and all edges of the artificial turf shall not be loose and must be maintained with appropriate edging or stakes. (10) All artificial turf must be replaced if it falls into disrepair with fading or holes or loose areas. Replacement and/or repairs shall be performed with like for like materials from the same manufacturer, if possible, and done so in a manner that results in a repair that blends in with the existing artificial turf. (11) An owner or applicant shall obtain a building permit from the community development department prior to the installation of any artificial turf. (12) The village or other public entity or utility company may remove artificial turf located within an easement at any time for any reason, including, but not limited to, providing underground access for utility work. The property owner shall bear and pay any and all costs to replace or reinstall the artificial turf. (d) Existing artificial turf. For those properties where artificial turf is currently installed and the artificial turf does not meet the requirements of this section, full compliance shall be required when the existing artificial turf is replaced. (e) Pervious area. Artificial turf installed in compliance with the requirements of this section shall be considered as one hundred percent (100%) pervious area and shall count toward the required minimum landscaped area. Legal Review The attached Ordinance has been prepared/reviewed by the Village Attorney for legal sufficiency. Fiscal Impacts N/A First Reading At its June 22, 2023 meeting, the Village Council approved the Ordinance on first reading by a vote of 3- 0. Due to a concerns raised by the Village Council, Section 45-29(b)(6) has been amended to remove the reference to plastic or nylon and now reads as follows: “The use of indoor or outdoor carpeting as a replacement for artificial turf or natural turf is prohibited.” Council also questioned to the necessity of Section 45-29(c)(5), which provides that “proper drainage shall be provided for all artificial turf installations to prevent excess runoff or the pooling of water.” While the Ordinance already requires that artificial turf installation have a minimum permeability of thirty (30) inches per hour per square yard, Village Staff recommends leaving the language as drafted to provide an additional enforcement mechanism in the event the artificial turf fails to meet the required permeability rate due to manufacturing or installation issues. Recommendation: Village Staff recommends Village Council consideration and approval on second and final reading of the attached Ordinance to add Section 45-29 to the Village Code of Ordinance to provide for permitted locations, material standards and specifications as well as regulations for installation, maintenance, and repair of Artificial/Synthetic Turf. ORDINANCE NO. 2023-____ 1 2 AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH 3 PALM BEACH, FLORIDA, AMENDING ARTICLE III, “DISTRICT 4 REGULATIONS,” OF APPENDIX C (CHAPTER 45) OF THE VILLAGE CODE 5 OF ORDINANCES BY ADOPTING A NEW SECTION 45 -29, “ARTIFICIAL 6 TURF/SYNTHETIC GRASS;” PROVIDING FOR PERMITTED LOCATIONS; 7 PROVIDING FOR MATERIAL STANDARDS AND SPECIFICATIONS; 8 PROVIDING REGULATIONS FOR INSTALLATION, MAINTENANCE AND 9 REPAIR; PROVIDING FOR CODIFICATION; PROVIDING FOR 10 SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN 11 EFFECTIVE DATE. 12 13 WHEREAS, while Section 45-85 of the Village Code prohibits the use of artificial plants or 14 vegetation to meet the mandated landscaping requirements set forth in Article VIII, “Landscaping,” 15 of Appendix C (Chapter 45), the provisions of Article VIII are inapplicable to the construction, 16 renovation, or replacement of single-family or two-family dwellings; and 17 18 WHEREAS, based on a recommendation from the Ad Hoc Committee, the Village wishes to allow 19 the installation of artificial turf on lots occupied by single-family and two-family dwellings subject 20 to the adoption of regulations governing: minimum material standards; installation, maintenance, and 21 repair; permitted locations; and existing artificial turf; and 22 23 WHEREAS, on March 7, 2023 and May 2, 2023, the Planning Commission, sitting as the Local 24 Planning Agency, conducted public hearings to review this Ordinance and provided a 25 recommendation to the Village Council; and 26 27 WHEREAS, having considered the recommendation of the Planning Commission and conducted all 28 required advertised public hearings, the Village Council determines that the adoption of this 29 Ordinance is in the interests of the health, safety, and welfare of the residents of the Village of North 30 Palm Beach. 31 32 NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF 33 NORTH PALM BEACH, FLORIDA as follows: 34 35 Section 1. The foregoing “Whereas” clauses are hereby ratified and incorporated herein. 36 37 Section 2. The Village Council hereby amends Article III, “District Regulations,” of Appendix 38 C (Chapter 45) of the Village Code of Ordinances by adopting a new Section 45-29 to read as follows 39 (additional language is underlined): 40 41 Sec. 45-29. Artificial turf/synthetic grass. 42 43 (a) Locations permitted. 44 45 (1) Artificial turf (also referred to as synthetic grass) shall only be 46 permitted on lots improved with a single-family or two-family 47 dwelling. 48 Page 2 of 4 (2) Artificial turf is limited to rear and side yards. 1 2 (3) Artificial turf shall not be permitted in the front yard or in any area 3 visible from a public right-of-way (even if in the rear or side yard), 4 unless it is placed in between paver blocks or similar materials in a 5 manner where the area for the artificial turf does not exceed four (4) 6 inches in width and it does not exceed fifty (50) percent of the total area 7 using the paver blocks or similar materials. Screening, as approved by 8 the community development department, may be used in order to 9 comply with visibility requirement. 10 11 (4) No artificial turf shall be placed in any public right-of-way. 12 13 (b) Minimum material standards. All artificial turf shall comply with the 14 following minimum standards: 15 16 (1) Artificial turf shall consist of green lifelike individual blades of grass 17 that emulate natural turf in look and color, as approved by the Village 18 building official, and shall have a minimum pile height of one and one-19 half (1-1/2) inches, unless otherwise approved by the Village building 20 official, and shall have a minimum tufted weight of fifty-six (56) 21 ounces per square yard. Putting greens shall be permitted with a 22 minimum pile height of one-quarter (1/4) inch; however, putting greens 23 shall be located in the rear yard only, shall not count toward the 24 minimum landscaped area as set forth in subsection (e) below and shall 25 require submission of a drainage plan along with the building permit 26 application. 27 28 (2) Artificial turf installations shall have a minimum permeability of thirty 29 (30) inches per hour per square yard. 30 31 (3) All artificial turf shall have a minimum fifteen (15) year manufacturer's 32 warranty that protects against color fading and a decrease in pile height. 33 34 (4) Artificial turf shall be lead-free. 35 36 (5) All materials must include test documentation which declares that the 37 artificial turf yarn and backing materials are disposable under normal 38 conditions, at any U.S. landfill station (Total Content Leach Protocol 39 (TCLP) test). 40 41 (6) The use of indoor or outdoor carpeting as a replacement for artificial 42 turf or natural turf shall be prohibited. 43 44 (7) Infill materials for artificial turf are limited to organic materials and 45 sand with a non-toxic coating. 46 47 48 Page 3 of 4 (c) Installation, maintenance, and repair. 1 2 (1) All artificial turf shall, at a minimum, be installed according to the 3 manufacturer's specifications. 4 5 (2) All artificial turf installations shall be anchored to ensure that the turf 6 withstands the effects of wind. 7 8 (3) All seams shall be nailed and glued, not sewn, and edges shall be 9 trimmed to fit against all regular and irregular edges to resemble a 10 natural look. 11 12 (4) If artificial turf is planned to be installed immediately adjacent to a 13 seawall, the artificial turf shall be pinned or staked behind the seawall. 14 No artificial turf or installation mechanism shall be attached directly to 15 or placed on a seawall or seawall cap. 16 17 (5) Proper drainage shall be provided for all artificial turf installations to 18 prevent excess runoff or the pooling of water. 19 20 (6) Artificial turf shall be visually level, with the grain pointing in a single 21 direction. 22 23 (7) An appropriate barrier device (e.g., concrete mow strip, bender board, 24 brick pavers, river rock, landscaping) is required to separate artificial 25 turf from soil and live vegetation. 26 27 (8) Precautions for installation around existing trees shall be monitored and 28 may be restricted to ensure tree roots are not damaged with the 29 installation of the base material and that the overall health of the tree 30 will not be compromised. 31 32 (9) All artificial turf shall be maintained in a green, fadeless condition free 33 of dirt, mud, stains, weeds, debris, tears, holes, and impressions. 34 Maintenance shall include, but not be limited to cleaning, brushing and 35 debris removal; repairing of depressions and ruts to maintain a visually-36 level surface; elimination of any odors, flat or matted areas, weeds, and 37 evasive roots; and all edges of the artificial turf shall not be loose and 38 must be maintained with appropriate edging or stakes. 39 40 (10) All artificial turf must be replaced if it falls into disrepair with fading 41 or holes or loose areas. Replacement and/or repairs shall be performed 42 with like for like materials from the same manufacturer, if possible, and 43 done so in a manner that results in a repair that blends in with the 44 existing artificial turf. 45 46 (11) An owner or applicant shall obtain a building permit from the 47 community development department prior to the installation of any 48 artificial turf. 49 Page 4 of 4 1 (12) The village or other public entity or utility company may remove 2 artificial turf located within an easement at any time for any reason, 3 including, but not limited to, providing underground access for utility 4 work. The property owner shall bear and pay any and all costs to 5 replace or reinstall the artificial turf. 6 7 (d) Existing artificial turf. For those properties where artificial turf is 8 currently installed and the artificial turf does not meet the requirements of this section, 9 full compliance shall be required when the existing artificial turf is replaced. 10 11 (e) Pervious area. Artificial turf installed in compliance with the 12 requirements of this section shall be considered as one hundred percent (100%) 13 pervious area and shall count toward the required minimum landscaped area. 14 15 Section 3. The provisions of this Ordinance shall become and be made a part of the Code of the 16 Village of North Palm Beach, Florida. 17 18 Section 4. If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for 19 any reason held by a court of competent jurisdiction to be unconstitutional, inoperative, or void, such 20 holding shall not affect the remainder of the Ordinance. 21 22 Section 5. All ordinances or parts of ordinances in conflict with this Ordinance are hereby 23 repealed to the extent of such conflict. 24 25 Section 6. This Ordinance shall become effective immediately upon adoption. 26 27 PLACED ON FIRST READING THIS _____ DAY OF ________________, 2023. 28 29 PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF ___________, 30 2023. 31 32 33 (Village Seal) 34 MAYOR 35 36 37 ATTEST: 38 39 40 VILLAGE CLERK 41 42 43 APPROVED AS TO FORM AND 44 LEGAL SUFFICIENCY: 45 46 47 VILLAGE ATTORNEY 48 VILLAGE OF NORTH PALM BEACH OFFICE OF THE VILLAGE CLERK TO: Honorable Mayor and Council FROM: Jessica Green, Village Clerk DATE: July 13, 2023 SUBJECT: MOTION – Confirmation of Appointment of Deputy Village Clerk Section 2-68 of the Code of Ordinances provides that the Deputy Village Clerk be appointed by the Village Clerk, subject to confirmation of the appointment by the Village Council. Philippa Davis began serving in the position of Deputy Village Clerk on April 18, 2022, and has successfully completed the required 365 day probationary period. Mrs. Davis is an excellent employee and an asset to the Clerk’s office. I recommend confirmation of her appointment as Deputy Village Clerk. Recommendation: The Village Clerk respectfully requests Council consideration and approval of a motion confirming the appointment of Philippa Davis as Deputy Village Clerk. NORTH PALM BEACH CODE (8) Keep official seal. Be the custodian of the official seal of the village. (Code 1970, § 2-38) Sec. 2-68. Deputy village clerk-Appoint- ment. The deputy village clerk shall be appointed by the village clerk, subject to confirmation of such appointment by majority vote of the members of the village council. The village council shall not recommend a person to be appointed by the vil- lage clerk, but shall have the power to withhold confirmation of any person recommended for ap- pointment by the village clerk until the village council is satisfied with the person Tecommended by the village clerk to be deputy village clerk. (Ord. No. 17-79, § 2, 8-9-79) Sec. 2-69. Same-Duties. The deputy village clerk shall: (1) During the absence or disability of the village clerk, perform the duties of village clerk. (2) Perform such duties as are assigned to her by the village clerk in accordance ;vith the responsibilities of the village clerk as set forth in section 2-67 of this Code. (3) At the direction of the village clerk, peT- form such additional services as may be required by the departments managed by the village manager. (Ord. No. 17-79, § 2, 8-9-79) Sees. 2-70-2-74. Reserved. Supp. No. 28 140.2 ( ( ( VILLAGE OF NORTH PALM BEACH VILLAGE ATTORNEY’S OFFICE TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Leonard G. Rubin, Village Attorney DATE: July 13, 2023 SUBJECT: RESOLUTION – Adoption of Donation Policy The Village currently has no policy governing the acceptance of donations to the Village or the solicitation of donations for the benefit of the Village. With the assistance of Village Staff, this office has drafted a Donation Policy for the Council’s consideration. The stated purpose of the Policy is to establish a formal process for the acceptance and documentation of donations made to the Village. Donations may consist of cash, personal property or real property and are divided into two categories:  Designated donations – donations for a specific Village department, location, or purpose or donations collected as part of an approved fundraising activity; and  Undesignated donations – donations given to the Village for an unspecified use. The Village shall only accept designated donations when they have a purpose consistent with the Village’s goals and objectives and are in the best interests of the Village. All designated donations shall be evaluated to determine if the benefits derived warrant acceptance of the donation. The criteria for such evaluation include, but are not limited to:  Whether an expenditure is required in order to accept the donation;  Whether the donation serves a public purpose and meets the Village’s goals, objectives, mission, and values; and  The potential and extent of the Village’s obligation to maintain, match or supplement a donation. The Policy sets up a tiered system for the acceptance of donations. Donations valued at $5,000 or below may be accepted by the Department Director; donations valued at more than $5,000 and up to $25,000 may be accepted by the Village Manager; and donations valued at more than $25,000 must be accepted by the Village Council. Donations will be acknowledged through the completion of a Donation Acceptance Form. No form shall be required for gifts of food or other gifts with an estimated value of $100 or less. The Village reserves the right to reject any donation and shall not accept a donation from any person or entity with a pending application, permit, or approval. Donations of tangible property will be distributed or disposed of by the Department Director or the Village Manager. Designated donations of cash will be deposited into the appropriate revenue account for the designated Village department. Undesignated donations of cash will be deposited in the Village’s General Fund; however, undesignated donations of more than $25,000 shall be distributed at the direction of the Village Council. No Village official or employee may solicit donations for any program, activity, or event sponsored or initiated by the Village where the total amount collected is expected to exceed $10,000 unless the Village Council has approved the fundraising activity. The policy shall not apply to donations of personal property from governmental or non-profit agencies or the donation of vehicles or other equipment to the Police Department for use in law enforcement activities. The Policy may be included in the Village’s Accounting Policies and Procedures Manual for Internal Controls at a future date. There is no fiscal impact. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution approving and adopting a Donation Policy to supplement existing Village policies and procedures. RESOLUTION 2023- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ADOPTING A DONATION POLICY FOR THE VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village currently has not policy governing the acceptance of donations to the Village or the solicitation of donations for the benefit of the Village; and WHEREAS, Village Staff recommended the adoption of a Donation Policy to establish a formal process for the acceptance, documentation, and distribution of donations made to the Village; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are hereby ratified and are incorporated herein. Section 2. The Village Council hereby adopts a Donation Policy, of copy of which is attached hereto and incorporated herein by reference. This Policy may be included in the Village’s Accounting Policies and Procedures Manual for Internal Controls. Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS _____ DAY OF ________________, 2023. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 3 VILLAGE OF NORTH PALM BEACH DONATION POLICY Section 1. Purpose: The purpose of this policy is to establish a formal process for acceptance and documentation of donations made to the Village. This policy provides guidance when individuals, community groups and businesses wish to make donations to the Village and establishes standards for Village employees regarding the solicitation of gifts for Village projects and fundraising activities. Section 2. Types of Donations: Donations may be offered in the form of cash, personal property, or real property and fall into one of the two following categories: A. Designated donations are those donations that the donor specifies for a particular Village department, location or purpose or are collected as part of a fundraising activity approved by the Village Council. B. Undesignated donations are those donations that are given to the Village for an unspecified use. Section 3. Consistency with the Village’s Interest for Designated Donations: The Village shall only accept designated donations when they have a purpose con sistent with the Village’s goals and objectives and are in the best interests of the Village. Section 4. Acceptance of Donations: All donations to the Village shall be submitted for consideration for acceptance. Based on the value of the donation as outlined below, appropriate Village Staff shall review every donation and determine if the benefits to be derived warrant acceptance of the donation. A. Offers of donation of cash or other items valued at $5,000 or below may be accepted by a Department Director. B. Offers of donation of cash or other items valued at more than $5,000 and up to $25,000 may be accepted by the Village Manager. Page 2 of 3 C. Offers of donations of cash or other items valued at more than $25,000 must be accepted by the Village Council. D. Offers of donations for gratuitous purposes (e.g., holiday gift baskets) to an employee, department, or the Village shall be made available to benefit all employees. Section 5. Acceptance of Designated Donations of Cash or Tangible Items Based on the value of the donation offer as outlined in Section 4 above, appropriate Village Staff will review the conditions of any designated donation and determine if the benefits to be derived warrant acceptance of the donation. Criteria for the evaluation include, but are not limited to: A. Consideration of whether an expenditure is required in order to accept the donation. B. Consideration of whether the donation serves a public purpose and meets the Village’s goals, objectives, mission, and values. C. The potential and extent of the Village’s obligation to maintain, match o r supplement the donation. Section 6. Acknowledgement of Donations A. A Donation Acceptance Form is required to be completed by the receiving Department Director or the Village Manager and forwarded to the Village Council (if required). No Form shall be required for gifts of food or any gift with an estimated value of $100.00 or less. B. A copy of the Donation Acceptance Form shall be provided to the donor, the Finance Department, and the Village Clerk. Section 7. Declined Donations The Village of North Palm Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined in the sole discretion of the Village to not be in the Village’s best interest. The Village shall not accept any donation from a person or entity with a pending application, permit, or approval of any kind. Section 8. Distribution of Donations A. Tangible items will be distributed to the appropriate Village departments for use or, at the discretion of the Department Director or Village Manager, disposed of in an appropriate manner. Page 3 of 3 B. Donations of cash for designated donations will be deposited into the appropriate revenue account for the designated Village department. C. Donations of cash for undesignated donations will be deposited into the Village’s General Fund, provided, however, that undesignated donations in an amount over $25,000 shall be distributed at the direction of the Village Council. Section 9. Exemptions. The provisions of this policy shall not apply to donations of personal property from governmental or non-profit agencies or to the donation of vehicles or other equipment to the Police Department for use in law enforcement activities. Section 10. Solicitation of Donations No elected or appointed Village official, Village employee or Village volunteer shall solicit donations for any program, activity or event sponsored or initiated by the Village where the total amount collected is expected to exceed $10,000 unless the Village Council has approved the fundraising activity. No donation may be used for the personal financial gain of any Village elected or appointed official or any Village employee. Solicitation, acceptance, and reporting of gifts to individual elected or appointed officials or Village employees are governed by Chapter 112, Florida Statutes, and the Palm Beach County Ethics Code. VILLAGE OF NORTH PALM BEACH DONATION ACCEPTANCE FORM Name of donor: Address of donor: Telephone No. E-mail: Description of donation: Donor estimate of current value: Potential immediate or initial acquisition or installation cost, any on-going maintenance or replacement cost: Intended use: Conditions of acceptance or donor designation: Village Department receiving the donation: APPROVED/DISAPPROVED (as applicable): Date Department Head Signature Date Village Manager Signature Date submitted to Council Date approved by Council Date Mayor Signature Copies to: Finance Department Village Clerk Donor VILLAGE OF NORTH PALM BEACH VILLAGE MANAGER TO: Honorable Mayor and Council FROM: Chuck Huff, Village Manager DATE: July 13, 2023 SUBJECT: RESOLUTION – Property, Casualty and Workers’ Compensation Insurance Renewal Insurance Proposal for Fiscal Year 2024 The Village’s property and casualty coverage, as well as its workers’ compensation insurance coverage, is set to expire on September 30, 2023. The current providers for each coverage are listed below: Coverage Current Provider Agent / Broker Property & Casualty Public Risk Management of Florida (PRM) First Florida Insurance Brokers (FFIB) Workers’ Compensation Public Risk Management of Florida (PRM) First Florida Insurance Brokers (FFIB) Since April 2023, the Village Administration has been in contact with PRM regarding a revised renewal. Property insurance rates have notably surged across south Florida. Conversations with managers in North County reveal that their renewals have witnessed a rise ranging from 45 to 70 percent. The proposed renewal accounts for a total increase of $118,998 or 14.51% increase. FFIB submitted a renewal proposal with nominal impacts to the Village overall; however, it requires that the Village accept the proposal prior to July 30, 2023 so that the rates can be locked in. A cost summary is provided in the table below: FY 2023 FY 2024 (*) Coverage Provider Cost Provider Cost Property & Casualty PRM $458,404 PRM $552,574 Workers’ Compensation PRM $374,164 PRM $400,804 Member Credit ($12,488) ($14,300) Agent Fee FFIB $10,000 FFIB $10,000 Net $830,080 $949,078 Positional Bonds FFIB $1,348 FFIB $1,348 Fuel Tank Storage FFIB $1,010 FFIB $1,010 Grand Total $832,438 $951,436 (*) The Fiscal Year 2024 costs for the positional bonds and fuel storage tank policies are estimated only. The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution accepting the proposal submitted by First Florida Insurance Brokers to provide Property, Casualty and Workers’ Compensation Insurance coverage to the Village through Public Risk Management of Florida for Fiscal Year 2024, authorizing the Village Administration to take all actions necessary to implement such coverage, and approving a waiver f rom the Village’s purchasing policies and procedures as they relate to the procurement of insurance coverage. RESOLUTION 2023- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING A PROPOSAL FROM FIRST FLORIDA INSURANCE BROKERS TO PROVIDE PROPERTY, CASUALTY AND WORKERS’ COMPENSATION INSURANCE THROUGH PUBLIC RISK MANAGEMENT OF FLORIDA AND AUTHORIZING VILLAGE ADMINISTRATION TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT SUCH COVERAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village is currently a member of the Public Risk Management of Florida risk management and self-insurance pool for property and casualty coverage, as well as workers’ compensation coverage; and WHEREAS, Village Staff received a proposal from First Florida Insurance Brokers (“FFIB”) for property, casualty, and workers’ compensation insurance through Public Risk Management of Florida for Fiscal Year 2024; and WHEREAS, the Village Council determines that the adoption of this Resolution, including the waiver of any conflicting purchasing policies and procedures, is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are hereby ratified and incorporated herein. Section 2. The Village Council hereby accepts the proposal submitted by First Florida Insurance Brokers for property, casualty, and workers’ compensation insurance through Public Risk Management of Florida for Fiscal Year 2024 at a total estimated annual cost of $951,436.00. The Village Council further authorizes and directs Village Administration to take all actions necessary to implement such coverage. Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS _____ DAY OF ________________, 2023. (Village Seal) MAYOR ATTEST: VILLAGE CLERK VILLAGE OF NORTH PALM BEACH PROPERTY ♦ PROPERTY TERRORISM & SABOTAGE ♦ ACTIVE SHOOTER & MALICIOUS ATTACK ♦ CRIME ♦ AUTO LIABILITY ♦ GENERAL LIABILITY♦ WORKERS COMPENSATION ♦PUBLIC OFFICIALS/E&O LIABILITY ANCILLARY COVERAGES RENEWAL INSURANCE PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solut ions THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED PROPRIETARY DOCUMENTATION NOT PUBLIC RECORD. Maggie Boykin, ARM -P Vice President, Property & Casualty Prepared By: Kristin Chambers, AAI Account Manager 100 SOUTH ASHLEY DRIVE SUITE 250 TAMPA, FL 33602 813-902-3502 – PHONE www.ffinsbr.com Page | 1 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s TABLE OF CONTENTS TAB SUBJECT PAGE NUMBER 1 NAMED INSURED 2 2 PROPERTY PROPOSAL 3 3 PROPERTY TERRORISM & SABOTAGE PROPOSAL 7 4 ACTIVE SHOOTER & MALICIOUS ATTACK PROPOSAL 8 5 CRIME PROPOSAL 9 6 BOILER & MACHINERY PROPOSAL 10 7 LIABILITY INSURANCE PROPOSAL ▪ GENERAL LIABILITY ▪ PUBLIC OFFICIALS/EMPLOYMENT PRACTICES LIABILITY ▪ AUTO LIABILITY ▪ EXCESS LIABILITY 11 12 13 14 8 WORKERS’ COMPENSATION 15 9 CYBER LIABILITY COVERAGE 16 10 OPTIONAL COVERAGES ▪ POLLUTION & REMEDIATION LEGAL LIABILITY ▪ AIRPORT OWNERS & OPERATORS LIABILITY 17 18 11 EXPOSURE COMPARISON 19 12 PRICING AND BINDING AUTHORITY 20 Page | 2 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s NAMED INSURED NAMED INSURED AND MAILING ADDRESS Village of North Palm Beach 501 US Highway One North Palm Beach, FL 33408 This proposal contains most terms, conditions, limits and deductibles provided under the program. However, refer to the PRM Coverage Document for specific and complete terms and conditions. PREPARED BY 100 SOUTH ASHLEY, SUITE 250 TAMPA , FL 33602 PHONE: (813) 902-3502 TOLL FREE: (866) 404-7637 Page | 3 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s PROPERTY PROPOSAL PROPERTY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA TOTAL INSURED VALUES $62,336,263 $62,339,571 DEDUCTIBLES ALL OTHER PERILS , EXCEPT: $1,000  ALL OTHER FLOOD – PER UNIT $1,000  FLOOD – ZONES A&V EXCESS OF NFIP WHETHER PURCHASED OR NOT  NAMED WINDSTORM PER UN IT VALUES SHALL APPLY 5%  VALUATION PROPERTY REPLACEMENT COST  INLAND MARINE REPLACEMENT COST  AUTO PHYSICAL DAMAGE (AS REPORTED) ACTUAL CASH VALUE/REPLACEMENT COST  BUSINESS INCOME ACTUAL LOSS SUSTAINED  COINSURANCE NONE  ASSOCIATION LIMITS ALL PERILS , COVERAGES AND INSUREDS /MEMBERS COMBINED – PER OCCURRENCE SUBJECT TO THE FOLLO WING SUB -LIMITS : $250,000,000  ASSOCIATION SUB-LIMITS [NOT ALL INCLUSIVE] FLOOD – PER OCCURRE NCE ANNUAL AGGREGAT E $50,000,000  FLOOD SUBLIMIT – ANNUAL AGGREGATE ▪ CONTRACTORS E QUIPMENT ▪ FINE ARTS ▪ L ICE NSED VEHICLES ▪ UNLICENSED VEHICLES $5,000,000  FLOOD SUBLIMIT ▪ P ER OCCURRENCE ▪ M ISCELLANEOUS UNNAMED LOCATIONS $10,000,000  EARTHQUAKE SHOCK LIMI T ▪ P ER OCCURRENCE & ANNUAL AGGREGAT E $50,000,000  WIND/HAIL LIMIT PER OCCURRENCE N AMED WINDSTORM $100,000,000 $75,000,000 AUTO PHYSICAL DAMAGE ▪ O N AND OFF PREMISES ▪ O FF THE ROAD INCLUDED $10,000,000  ABOVE PROPERTY PROGRAM/PREMIUM QUOTATION SUBJECT TO CHANGE, RE-RATE AND/OR CARRIER WITHDRAWAL IN THE EVENT OF A CATASTROPHIC LOSS OCCURRING PRIOR TO OCTOBER 1, 2023 AND/OR BINDING OF PROGRAM. ✓ Per Expiring Change from Expiring Page | 4 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s PROPERTY PROPOSAL PROPERTY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA TOTAL INSURED VALUES $62,336,263 $62,339,571 ASSOCIATION SUB-LIMITS [NOT ALL INCLUSIVE] ACCIDENTAL CONTAMINATION $250,000/$500,000  ACCOUNT RECEIVABLES INCLUDED  ANIMALS ▪ UNSCHEDULED ANIMALS $50,000 FOR ANY ONE ANIMAL/ $250,000 PER OCCURRENCE  ASBESTOS CLEAN-UP & REMOVAL (RESULTANT) LIMITED COVERAGE  AUTOMATIC ACQUISITION LIMIT $25,000,000  AUTOMATIC ACQUISITION LIMIT FOR ▪ VEHICLES ▪ SPECIAL FLOOD HAZARD AREAS $10,000,000 $10,000,000 ANNUAL A GGREG ATE   BUILDI NG ORDINANCE UNDAMAGED PORTION OF BUILDING INCLUDED  BUSINESS INTERRUPTION $100,000,000  CIVIL AUTHORITY WITHIN 10 MILES OF INSURED PREMISE 30 DAYS  CLAIM PREPARATION EXPENSE $1,000,000  CONTINGENT BUSINESS INTERRUPTION $5,000,000 EXCEPT TAX INTERRUPTION - EXCLUDED   COURSE OF CONSTRUCTION & ADDITIONS $50,000,000 EXCLUDES FRAME BUILDERS RISK  DEBRIS REMOVAL INCLUDED  DEMOLITION INCLUDED  EARTH MOVEMENT EXCEPT ▪ VEHICLES, CONTRACTORS E QUIPMENT, FINE ARTS COMBINED $50,000,0 00 ANNUAL A GGREG ATE $5,000,000 COMBINED AGGREGATE   ELECTRONIC DATA PROCESSION (EDP) INCLUDED  ERRORS & OMISSIONS $25,000,000  EXPEDITING EXPENSE $50,000,000  EXTENDED PERIOD OF INDEMNITY 180 DAYS  EXTRA EXPENSE $50,000,000  FINE ARTS ▪ UNSC HEDULED FINE ARTS INCLUDED $2,500,000  FIRE FIGHTING E XPENSE INCLUDED  FLOOD EXCEPT ▪ SPECIAL FLOOD HAZARD AREAS ▪ VEHICLES, CONTRACTORS E QUIPMENT, FINE ARTS COMBINE D $50,000,000 INCLUDED $5,000,000 COMBINED AGGREGATE    ABOVE PROPERTY PROGRAM/PREMIUM QUOTATION SUBJECT TO CHANGE, RE-RATE AND/OR CARRIER WITHDRAWAL IN THE EVENT OF A CATASTROPHIC LOSS OCCURRING PRIOR TO OCTOBER 1, 2023 AND/OR BINDING OF PROGRAM. ✓ Per Expiring Change from Expiring Page | 5 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s PROPERTY PROPOSAL PROPERTY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA TOTAL INSURED VALUES $62,336,263 $62,339,571 ASSOCIATION SUB-LIMITS [NOT ALL INCLUSIVE] IMPROVEMENT & BETTERMENT INCLUDED  INCREASED COST OF CONSTRUCTION $25,000,000  INGRESS & E GRESS WITHIN 10 MILES OF INSURED PREMISE 30 DAYS  JEWELRY , FURS , & PRECIOUS METALS – SEPARATELY $500,000  LANDSCAPING, TEES, SAND TRAP S, GREENS, ATHLETIC GREENS EXCEPT UNSCHEDULED LANDSCAPING, TEES , SAND TRAPS, GREENS, ATHLETIC GREENS $5,000,000 $1,000,000   LEASEHOLD INTEREST INCLUDED  MISCELLANEOUS UNNAMED LOCATIONS EXCEPT SPECIAL FLOOD H AZARD AREAS $25,000 ,000 $10,000,000 ANNUAL AGGREGATE   MOLD (RESULTANT ) $35,000 AGGREGATE  MONEY AND SECURITIES $2,500,000  O FF PREMISES SE RVICE INTERRUPTION INCLUDING EXTRA E XPENSE $25,000,000  PERSONA L E FFECTS INCLUDED  PERSONAL PROPERTY OF OTHERS INCLUDED  PERSONAL PROPERTY OUTS IDE THE USA $1,000,000  PROTECTION AND PRESERVATI ON OF PROPERTY INCLUDED  PROPERTY OFF PREMISES INCLUDED  SIGNS INCLUDED  TRANSIT $25,000,000  TUNNELS , BRIDGES, DAMS, CATWALKS – UNSCHEDULED $500,000  VALUABLE PAPERS AND RECORDS INCLUDED  WATERCRAFT ▪ UP TO 27 FEET, UNSCHEDULED ▪ OVER 27 FEET, SCHEDULED $250,000 UNSCHEDULED ALL SCHEDULED INCLUDED   EXCLUSIONS [INCLUDING BUT NOT LIMITED TO] RUST, WET/DRY ROT, LAND & LAND VALUES, COMMUNICABLE DISEASE, PROPERTY CYBER & DATA E XCLUSION EXCLUDED  PREMIUM ANNUAL PREMIUM $247,867 $322,244 difference $74,377 30.00% ABOVE PROPERTY PROGRAM/PREMIUM QUOTATION SUBJECT TO CHANGE, RE-RATE AND/OR CARRIER WITHDRAWAL IN THE EVENT OF A CATASTROPHIC LOSS OCCURRING PRIOR TO OCTOBER 1, 2023 AND/OR BINDING OF PROGRAM. ✓ Per Expiring Change from Expiring Page | 6 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s PROPERTY PROPOSAL RATING EXPOSURES – PROPERTY INFORMATION TOTAL INSUR ED VALUES EXPIRING 2022-2023 RENEWAL 2023-2024 TOTAL BUILDING VALUES $40,688,612 $40,688,612 TOTAL CONTENT VALUES $5,202,596 $5,202,596 DECLARED /PROP IN OP EN $4,185,815 $4,185,815 EDP E QUIPMENT (HARDWARE) $1,243,800 $1,243,800 BUSINES S INTERRUPTION/EXTRA EXPENSE $1,000,000 $1,000,000 EQUIPMENT VALUES $2,681,561 $2,916,561 AUTOMOBILE VALUES – ACTUAL CASH VALUE $2,383,879 $2,452,187 AUTOMOBILE VALUES – REPLACEMENT COST $4,950,000 $4,650,000 RENTAL VALUES $0 $0 MISCELLANEOUS PROPERTY $0 $0 TOTAL INSURABLE VALUES $62,336,263 $62,339,571 *APPRAISAL COSTS ARE INCLUDED WITHIN THE PRM PROGRAM Page | 7 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s PROPERTY TERRORISM & SABOTAGE PROPOSAL PROPERTY TERRORISM & S ABOTAGE EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY LLOYDS OF LONDON LLOYDS OF LONDON TERRORISM & SABOTAGE $25,000,000 Per Occurrence $25,000,000 Aggregate  DEDUCTIBLE $10,000  ASSOCIATION SUB-LIMITS [NOT ALL INCLUSIVE] BUSINESS INTERRUPTION SUBLIMIT $93,024,718  CIVIL OR M ILITARY AUTH ORITY SUBLIMIT $1,000,000 30 DAY(S), & 1 MILE(S)  DEBRIS REMOVAL E XPENSES SUBLIMIT $250,000  DECONTAMINATION COSTS E XCLUDING NCBR SUBLIMIT $250,000  DEMOLITION & INCREASED COST OF CONSTRUCTION SUBLIMIT $1,000,000  ERRORS & OMISSIONS SUBLIMIT $250,000  ELECTRONIC DATA PROCESSING MEDIA SUBLIMIT $1,000,000  EXTENDED PERIOD OF INDEMNITY SUBLIMIT $0 AND 180 DAY(S)  FINE ART SUBLIMIT $250,000  INGRESS/EGRESS SUBLIMIT $1,000,000, 30 DAY(S) & 1 MILE(S)  PRESERVATION OF PROPERTY SUBLIMIT $250,000  PROFESSIONAL FEES SUBLIMIT $250,000  RELOCATION EXPENSE SUBLIMIT $250,000  SERVICE I NTERRUPTION SUBLIMIT $1,000,000, 30 DAY(S) & 1 MILE(S)  TRANSIT SUBLIMIT $250,000  VALUABLE PAPERS SUBLIMIT $250,000  ACCOUNTS RECEIVABLE SUBLIMI T $250,000  ASBESTOS SUBLIMIT $500,000  COMMISSIONS, PROFITS & ROYALTIES SUBLIMIT $250,000  DELAY IN STARTUP COST SUBLIMIT $250,000  FIRE PROTECTIVE SYSTEMS SUBLIMIT $10,000  GREEN BUILDING ADDITIONAL E XPENSE SUBLIMIT $250,000  KEY & LOCK EXPENSE SUBLIMIT $250,000  LANDSCAPING SUBLI MIT $10,000  LOSS OF ATTRACTION SUBLIMIT $0, 0 DAY(S) & 0 MILE(S)  MISCELLANEOUS UNNAMED LOCATIONS SUBLIMIT $1,000,000 AND 30 DAY(S)  NEWLY ACQUIRED LOCATIONS SUBLIMIT $1,000,000 AND 90 DAY(S)  PROPERTY IN COURSE OF CONSTRUCTION $1,000,000  RENTAL INCOME SUBLIMIT $93,024,718  SOFT COST SUBLIMIT $10,000  UNLESS OTHERWISE SPECIFIED, ALL SUB-LIMITS LISTED ABOVE APPLY ON A PER OCCURRENCE BASIS AND ARE A PART OF, AND NOT IN ADDITION TO, THE MUNICIPALITIES TERRORISM AND SABOTAGE LIMIT OF LIABILITY ✓ Per Expiring Change from Expiring Page | 8 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s ACTIVE SHOOTER & MALICIOUS ATTACK PROPOSAL ACTIVE SHOOTER & MALICIOUS ATTACK EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY LLOYDS OF LONDON LLOYDS OF LONDON TERRORISM & SABOTAGE $2,000,000 Per Occurrence $2,000,000 Aggregate  DEDUCTIBLE $10,000  ASSOCIATION SUB-LIMITS [NOT ALL INCLUSIVE] ADDITIONAL SECURITY MEASURES SUBLIMIT $250,000  COUNSELING SUBLIMIT $250,000  PUBLIC RELA TIONS COSTS SUBLIMIT $250,000  MISCELLANEOUS CRISIS MANAGEMENT E XPENSES SUBLIMIT $250,000  WAITING PERIOD 0 HOURS  PREMIUM ANNUAL PREMIUM INCLUDED IN PROPERTY PREMIUM INCLUDED IN PROPERTY PREMIUM UNLESS OTHERWISE SPECIFIED, ALL SUB-LIMITS LISTED ABOVE APPLY ON A PER OCCURRENCE BASIS AND ARE A PART OF, AND NOT IN ADDITION TO, THE ACTIVE SHOOTER AND MALICIOUS ATTACK LIMIT ✓ Per Expiring Change from Expiring Page | 9 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s CRIME PROPOSAL ABOVE PROPERTY PROGRAM/PREMIUM QUOTATION SUBJECT TO CHANGE, RE-RATE AND/OR CARRIER WITHDRAWAL IN THE EVENT OF A CATASTROPHIC LOSS OCCURRING PRIOR TO OCTOBER 1, 2022 AND/OR BINDING OF PROGRAM. CRIME EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA DEDUCTI BLE $1,000  LIMITS EMPLOYEE THEFT-PER LOSS COVERAGE $500,000  FORGERY OR ALTERATION $500,000  INSIDE PREMISES -THEFT OF MONEY & SECURITIES $500,000  INSIDE PREMISES -ROBBERY , SAFE BURGLARY -OTHER PROPERTY $500,000  OUTSIDE THE PREMISES $500,000  COMPUTER FRAUD $500,000  FUNDS TRANS FER FRAUD $500,000  MONEY ORDERS AND COUNTERFEIT PAPER CURRENCY $500,000  IMPERSONAT ION FRAUD/SOCIAL E NGINEERING $100,000  CONDITIONS [NOT ALL I NCLUSIVE] FAITHFUL PERFORMANCE OF DUTY INCLUDED INCLUDED  45 DAY NOTICE OF CANCELLATION/10 DAYS NON-PAYMENT INCLUDED  60 DAY LOSS REPORT REQUIREMENT INCLUDED  NO MINIMUM E ARNED PREMIUM INCLUDED  PREMIUM ANNUAL PREMIUM INCLUDED IN PROPERTY PREMIUM INCLUDED IN PROPERTY PREMIUM ✓ Per Expiring Change from Expiring Page | 10 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s BOILER & MACHINERY PROPOSAL BOILER & MACHINERY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY TRAVELERS ENERGYMAX 21 TRAVELERS ENERGYMAX 21 NAMED INSURED PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA DEDUCTIBLES ALL OBJECTS $1,000  TRANSFORMERS 10,000 KVA $10,000  VALUATION ALL OTHER EQUIPMENT REPAIR AND/OR REPLACEMENT  EQUIPMENT 20 YEARS OR OLDER ACTUAL CASH VALUE  ASSOCIATION LIMITS LIMIT PER AC CIDENT $50,000,000  ASSOCIATION S UB-LIMITS [NOT ALL INCLUSIVE ] CONTINGENT BUSINES S INTERRUPTION /EXTRA E XPENSE $250,000  DEMOLITION/INCREASED COST $1,000,000  ERRORS IN DESCRIPTION POLICY LIMIT  EXPEDITING EXPENSE POLICY LIMIT  HAZARDOUS SUBSTA NCE $2,000,000  MEDIA $500,000  NEWLY ACQUIRED LOCATION POLICY LIMIT  ORDINANCE OR LAW INCL. DEMOLITION $1,000,000  REFRIGERAN T CONTAMINATION POLICY LIMIT  WATER DAMAGE POLICY LIMIT  MAJOR P ERILS EXCLUDED [NOT ALL INCLU SIVE ] EARTHQUAKE EXCLUDED  EC PERILS EXCLUDED  FLOOD EXCLUDED  FREEZE EXCLUDED  FURNACE EXPLOS ION EXCLUDED  LIGHTNING EXCLUDED  PREMIUM ANNUAL PREMIUM $3,919 $4,703 difference $784 20.00 % ABOVE PROGRAM/PREMIUM QUOTATION SUBJECT TO CHANGE, RE-RATE AND/OR CARRIER WITHDRAWAL IN THE EVENT OF A CATASTROPHIC LOSS OCCURRING PRIOR TO OCTOBER 1, 2023 AND/OR BINDING OF PROGRAM. ✓ Per Expiring Change from Expiring Page | 11 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s GENERAL LIABILITY PROPOSAL ASSOCIATION AGGREGATE $100,000,00 0 FOR ALL LIABILITY COVERAGES *C OMMUNICABLE DISEASE S UB-LIMIT & AGGREGATES APPLIES TO ALL LIABILITY COVERAGES COMBINED GENERAL LIABILITY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA COVERAG E FORM OCCURRENCE  DEDUCTIBLE NIL  LIMIT S LIMIT OF LIABILITY (INCLUSIVE OF SIR) $2,000,000  COVERAGE [INCLUDING BUT NOT L IMITED TO] EMPLOYEE BENEFIT LIABILITY INCLUDED  LAW E NFORCEMENT LIABILITY INCLUDED  MISCELLANEOUS PROFESSIONAL INCLUDED  TERMS [INCLUD I NG BUT NOT L IMITED TO] ASSAULT & BA TTERY INCLUDED  BLANK ET CONTRACTUAL-H OLD H ARMLESS INCLUDED  BODILY INJURY /PROPERTY DAMAGE INCLUDED  EMT/PARAMEDICAL COVERED INCLUDED  FALSE ARREST/IMPRISONMENT INCLUDED  HOST & LIQUOR LIABILITY INCLUDED  INVASION OF RIGHT OF PRIVACY INCLUDED  MALICIOUS PROSECUTION INCLUDED  MENTAL ANGUISH INCLUDED  MENTAL INJURY INCLUDED  PROPERTY IN THE CARE, CUSTODY & CONTROL INCLUDED  COMMUNICABLE DISEASE* $200,000 PER CLAIMANT/$300,000 PER OCC /$300,000 MEMBER AGG/$3,000,000 POOL AGG.  EXCLUSIONS [INCLUDING BUT NOT LIMITED TO] AIRCRA FT LIABILITY E XCLUDED  MEDIAL PAYMENTS (NOT LEGA L LIABILITY ) E XCLUDED  PRODUCT RECALL, TAMPERING OR GUARANTEE E XCLUDED  WAR, NUCLEAR HAZARDS E XCLUDED  PREM IUM ANNUAL PREMIUM $206,618 $225,627 difference $19,009 9.20% ✓ Per Expiring Change from Expiring Page | 12 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s PUBLIC OFFICIALS/EMPLOYMENT PRACTICES LIABILITY PROPOSAL ASSOCIATION AGGREGATE $100,000,000 FOR ALL LIABILITY COVERAGES *COMMUNICABLE DISEASE S UB-LIMIT & AGGREGATES APPLIES TO ALL LIABILITY COVERAGES COMBINED PUBLIC OFFICIALS/EMPLOYMENT PRACTICES LIABILITY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA COVERAGE FORM OCCURRENCE  RETROACTIVE DATE N/A  DEDUCTIBLE NIL  PUBLIC OFFICIALS LIABILITY LIMIT OF LIABILITY (INCLUSIVE OF SIR) $2,000,000  ANNUAL AGGREGATE $6,000,000  E MPLOYMENT PRACTICES LIABILITY LIMIT OF LIABILITY (INCLUSIVE OF SIR) $2,000,000  ANNUAL AGGREGATE $6,000,000  SUB-LIMITS [INCLUDING BUT NO T LIMITED TO ] BERT HARRIS $300,000/$300,000  INVERSE CONDEMNATION $100,000/$100,000  NON-MONETARY DAMAGES $100,000/$100,000  COVERAGE [INCLUDING BUT NOT LIM I TED TO] ELECTED OFFICIALS , APPOINTED OFFICERS INCLUDED  ERRORS AND OMISSIONS INCLUDED  MISFEASA NCE, MALFEASANCE & NONFEASANCE INCLUDED  NEGLIGENCE INCLUDED  SEXUAL H ARASSMENT INCLUDED  SEXUAL MISCONDUC T [COVERAGE AVAILABLE] EXCLUDED  WRONGFUL ACTS OF PUBLIC OFFICIALS INCLUDED  COMMUNICABLE DISEASE * $200,000 PER CLAIMANT /$300,000 PER OCC /$300,000 MEMBER AGG/$3,000,000 P OOL AGG.  PREMIUM ANNUAL PREMIUM INCLUDED WITHIN THE GL PREMIUM INCLUDED WITHIN THE GL PREMIUM BOTH PUBLIC OFFICIALS LIABILITY AND EMPLOYMENT PRACTICES LIABILITY IS SUBJECT TO A PER MEMBER COMBINED AGGREGATE OF $6,000,000 ✓ Per Expiring Change from Expiring Page | 13 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s AUTOMOBILE LIABILITY PROPOSAL AUTOMOBILE LIABILITY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA COVERAGE FORM OCCURRENCE  DEDUCT IBLE NIL  LIMIT S LIABILIT Y COMBINED SINGLE LIMIT (INCLUSIVE OF SIR) $2,000,00 0  COVERAGE [INCLUDING BUT NOT LI MITED TO] PERSONAL INJURY PROTECTION STATUTORY  PHYSICAL DAMAGE ▪ COLLISION ▪ COMPRE HENSIVE EXCLUDED – COVERED UNDER PROPERTY EXCLUDED – COVERED UNDER PROPERTY   HIRED/BORROWED LIABILITY $2,000,000  HIRED/BORROWED PHYSICAL DAMAGE INCLUDED  NON-OWNED LIABILITY $2,000,000  NON-OWNED PHYSICA L DAMAGE INCLUDED  EXCLUSIONS [INCLUDI NG BUT NOT LIMITED TO ] AUTO PHYSICAL DAMAGE E XCLUDED – COVERED UNDER PROPERTY  MEDICAL PAYMENTS E XCLUDED  UNINSURED /UNDERINSURED MOTORIST E XCLUDED  PREMIUM ANNUAL PREMIUM INCLUDED WITHIN THE GL PREMIUM INCLUDED WITHIN THE GL PREMIUM ASSOCIATION AGGREGATE $100,000,000 FOR ALL LIABILITY COVERAGES ✓ Per Expiring Change from Expiring Page | 14 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s EXCESS LIABILITY PROPOSAL EXCESS LIABILITY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 COMPANY PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA COVERAGES INCLUDED AUTOMOBILE LIABILITY   EMPLOYEE BENEFITS LIABILITY   EMPLOYMENT PRACTICES LIABILITY   ERRORS & OMISSIONS LIABILITY   GENERAL LIABILITY   LAW ENFORCEMENT LIABILITY   EXCLUSIONS [INCLUDING BUT NOT L IMITED TO] ABUSE OR MOLE STATION   AIRPORT LIABILITY   ASBESTOS   AUTOMOBILE FIRST PARTY COVERAGE   DAMS, LEVEES, DIKES OR RESERVOIRS   EMPLOYE RS’ LIABILITY/WORKERS’ COMPENSATION   FAILURE TO SUPPLY EXCLU SION-UTILITIES   FUNGI OR BACTERIA   NURSING H OME   PROPERTY DAMAGE E XCLUSION-REAL AND/OR PERSONAL PROPERTY   POLLUTION LIABILITY E XCLUSION-HOSTI LE FIRE COVERAGE   SILICA OR DUST   WAR   WHARFINGERS’ LIABILITY   LINE OF COVERAGE LIMIT EXCESS OF LIMITS COVERAGE TRIGG ER AUTO LIABILITY $3,000,000 $2,000,000 PER ACCIDENT   EMPLOYEE BENEFITS LIABILITY $3,000,000 $2,000,000 PER CLAIM   EMPLOYMENT PRACT ICES LIAB $3,000,000 $2,000,000 PER CLAIM   GENERAL LIABILITY INCL UDING L AW ENFORCEMENT $3,000,000 $2,000,000 PER OCCURRENCE   M ISCELLANEOUS PROFESSIONAL $3,000,000 $2,000,000 PER CLAIM   PREMIUM ANNUAL PREMIUM INCLUDED WITHIN THE GL PREMIUM INCLUDED WITHIN THE GL PREMIUM ASSOCIATION AGGREGATE $100,000,000 FOR ALL LIABILITY COVERAGES $3,000,000 COMBINED E XCESS LIABILITY AGGREGATE APPLIES PER MEMBER FOR EMPLOYEE BENEFITS LIABILITY, PUBLIC OFFICIALS ERRORS & OMISSIONS AND EMPLOYMENT PRACTICES LIABILITY ONLY Page | 15 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s WORKERS’ COMPENSATION PROPOSAL WORKERS’ COMPENSATION E XPIRING 10/01/21 TO 10/01/22 RENEWAL 10/01/22 TO 10/01/23 CARRIER PUBLIC RISK MANAGEMENT PUBLIC RISK MANAGEMENT DEDUCTIBLE NIL  LIMITS EXCESS WORKER’S COMPENSA TION − MEDICAL, DISABILITY , DEATH STATUTORY  EMPLOYERS ’ LIABILITY − EACH ACCIDENT − EACH E MPLOYEE FOR DISEASE $2,000,000 $2,000,000   TERMS & C ONDITIONS [NOT ALL INCLU SIVE ] BROAD FORM ALL STATES INCLUDED  MARITIME COVERA GE ENDORSEMENT INCLUDED  VOLUNTARY COMPE NSATION E NDORSEMENT INCLUDED  SUBJECT TO ANNUAL P OLICY AUDIT – PLEASE NOTE THE 10/01/202 3 TO 10/01/2024 WC COVE RAGE PERIOD WILL BE AUDITED AT A RATE OF 0.0262265 PER DOLLAR OF PAYROLL ON THE TOTAL WC PREMIUM, BEFORE ANY PARTICIPATION CREDITS INCLUDE D  PREMIUM ANNUAL P REMIUM $374,164 $400,804 difference $26,640 7.12% DESCRIPTION CLASS CODE 2022 -2023 ESTIMATED PAYROLL 2023-2024 ESTIMATED PAYROLL IRRIGATION WORKERS 0251 $109,513 $113,894 STREET OR ROAD PAVING 5509 $251,856 $261,930 FIREFIGHTERS & DRIVERS 7704 $2,715,613 $2,824,238 POLICE OFFICERS & DRIVERS 7720 $3,984,638 $4,144,024 AUTOMOBILE SERVICE COMPANIES & EMS PROVIDERS & DRIVERS 8380 $218,818 $227,571 CLERICAL OFFICE EMPLOYEES 8810 $3,530,153 $3,671,359 BUILDINGS OPERATIONS BY OWNER -ALL OTHER EMPLOYEES 9015 $261,594 $272,058 CLUBS – COUNTRY. GOLF, FISHING OR YACHT & CLERICAL 9060 $998,058 $1,037,980 PARK NOC- ALL EMPLOYEES & DRIVERS 9102 $893,613 $929,358 GARBAGE ASHES OR REFUSE COLLECTION DRIVERS 9403 $1,024,619 $1,065,604 MUNICIPAL, TOWNSHIP, COUNTY OR STATE EMPLOYEE NOC 9410 $706,124 $734,3 69 TOTAL PAYROLL $14,694,599 $15,282,383 4.00% ✓ Per Expiring Change from Expiring Page | 16 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s CYBER LIABILITY PROPOSAL CYBER LIABILITY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 CARRIER GREAT AMERICAN INSURANCE GREAT AMERICAN INSURANCE NAMED I NSURED PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA COVERAGE FORM CLAIMS MADE  RETROACTIVE DATE 10/01/2016  DEDUCTIBLE $100,000 $20,000 LIMITS LIMIT OF LIABILITY $1,000,000  ANNUAL AGGREGATE $5,000,000 POOL AGGREGATE  COVERAGE (INCLUDING BUT NOT LIMITED TO] BUSINESS INCOME/EXTRA E XPENSE INCLUDED  CYBER E XTORTION THREATS INCLUDED  MEDIA LIABILITY INCLUDED  PUBLIC RELATIONS EXPENSE INCLUDED  REPLA CEMENT /RESTORATION OF ELECTRONIC DATA INCLUDED  SECURITY BREACH E XPENSE INCLUDED  SECURITY BREACH LIABILITY [INCLUDES REGULATORY FINES/PENALTIES AND PCI FINES ] INCLUDED  PREMIUM ANNUAL PREMIUM INCLUDED IN PACKAGE PREMIUM INCLUDED IN PACKAGE PREMIUM ✓ Per Expiring Change from Expiring Page | 17 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s OPTION – POLLUTION & REMEDIATION LIABILITY PROPOSAL NOT CURRENTLY PURCHASED POLLUTION AND REMEDIATION LEGAL LIABILITY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 CARRIER INDIAN HARBOR INSURANCE CO. INDIAN HARBOR INSURANCE CO. NAMED I NSURED PUBLIC RISK MANAGE MENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA COVERAG E FORM CLAIMS MADE CLAIMS MADE RETROACTIVE DATE 10/01/1998 10/01/1998 SELF-I NSURED R ETENTIO N $25,000 $25,000 LIMITS LIMIT OF LIABILITY EACH POLLUTION CONDITI ON $1,000,000  TOTAL LIMIT OF LIABILITY ANNUAL AGGREGATE $2,000,000  EMERGENCY REMEDIATION E XPENSE $250,000  EMERGENCY REMEDIATION E XPENSE AGGRE GATE $1,000,000  COVERAGE [INCL UDING BUT NOT LIMITED TO ] CONTINGENT TRANSPORTATION COVERAGE INCLUDED  LEGAL DEFENSE EXPENSE INCLUDED  ON P REMISES & OFF PREMIS ES REMEDIATION LEGAL LIABILITY INCLUDED  POLLU TION LEGAL LIABILITY INCLUDED  STORAGE TANKS INCLUDED  ✓ Per Expiring Change from Expiring Page | 18 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s OPTION – AIRPORT OWNERS & OPERATORS LIABILITY PROPOSAL NOT CURRENTLY PURCHASED AIRPORT OWNERS AND OPERATORS LIABILITY EXPIRING 10/01/22 TO 10/01/23 RENEWAL 10/01/23 TO 10/01/24 CARRIER ACE PROPERTY & CASUALTY INSURANCE COMPANY ACE PROPERTY & CASUALTY INSURANCE COMPANY NAMED INSURED PUBLIC RISK MANAGEMENT OF FLORIDA PUBLIC RISK MANAGEMENT OF FLORIDA FAA ID STATE NAME N/A N/A COVERAGE FORM OCCURRENCE OCCURRENCE DEDUCTIBLE NIL NIL LIMITS LIMIT OF LIABILITY $2,000,000  ▪ EXTENDED COVE RAGE -WAR, H I-JACKING & OTHER PERILS ANNUAL AGGREGATE $2,000,000  ▪ FIRE DAMAGE LIMIT ANY ONE FIRE $100,000  ▪ HANGARKEEPERS NOT “IN FLIGHT” LIMIT ANY ONE OCCURRENCE $1,000,000  ▪ HANGARKEEPERS NOT “IN FLIGHT” LIMIT ANY ONE AIRCRAFT $1,000,000  ▪ MALPRACTICE ANNUAL AGGREGATE $2,000,000  ▪ MEDICAL EXPENSE LIMIT ANY ONE PERSON $1,000  ▪ NON-OWNED AIRCRAFT LIABILITY $2,000,000  ▪ PERSONAL INJURY AND ADVERTISING INJURY ANNUAL AGGREGATE $2,000,000  ▪ PRODUCTS-COMPLETED OPERATIONS ANNUAL AGGREGATE $2,000,0 00  CONDITIONS [NOT ALL INCLUSIVE] 60 DAYS NOTICE OF CA NCELLATION, NON-RENEWAL OR REDUCTION IN COVERAGE BY INSURER, BUT 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM   Page | 19 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s EXPOSURE COMPARISON VALUES BASED ON 2023-2024 PRM RENEWAL APPLICATION EXPOSURE 2022-2023 2023-2024 % CHANGE PROPERTY TIV $62,336,263 $62,339,571 0% NUMBER OF AUTOMOBILES 105 104 0% NUMBER OF EMPLOYEE 262 262 0% PAYROLL $14,694,599 $15,282,383 4% Page | 20 VILLAGE OF NORTH PALM BEACH PROPERTY & CASUALTY RENEWAL PROPOSAL OCTOBER 1, 2023 TO OCTOBER 1, 2024 Creating Unique Risk Solution s PROPOSAL PRICING & BINDING AUTHORITY After careful consideration of reference proposal dated June 29, 2023, we accept your insurance program per indicated with and “X” below: 2022/2023 2023/2024 % Change PRM PROPERTY AND CRIME $247,867 $322,244 30.00% PRM BOILER & MACHINERY $3,919 $4,703 20.00% PRM GL/AL/E&O/LEL & EXCESS LIABILITY $206,618 $225,627 9.20% PRM WORKERS’ COMPENSATION $374,164 $400,804 7.12% PRM Member Credit ($12,488) ($14,300) PREMIUM TOTAL: $820,080 $939,078 14.51% Agent’s Fee $10,000 $10,000 GRAND TOTAL $830,080 $949,078 Cyber Liability Included Included PAYMENT PLAN: PRM ALLOWS THEIR MEMBERS TO PAY THEIR TOTAL COSTS IN FOUR (4) QUARTERLY INSTALLMENTS. THE FIRST INSTALLMENT IS DUE AT INCEPTION AND IS EQUAL TO 25% OF ALL COSTS. THE REMAINING COSTS WILL BE PAID OVER THE NEXT THREE (3) QUARTERS. THIS WARRANTS THAT YOU HAVE NO KNOWLEDGE OF ANY CLAIM, OR INCIDENT THAT MAY RESULT IN A C LAIM , THAT HAS NOT BEEN REPORTED TO THE INSURANCE CARRIER. IT IS UNDERSTOOD AND AGREED THAT R EFERENCED PROPOSAL PROVID ES ONLY A S UMMARY OF THE INSURANCE PROGRAM OPTIONS OFFERE D. THE ACTUAL POLICIES WILL CONTA IN THE C OMPLETE TERMS , CONDITIONS, DEDUCTIBLES, EXCLUSIONS, ETCETERA. PLEASE REVIEW POLICY LANG UAGE FOR A FULL UNDERSTANDING OF PURCH ASED PROGRAM . Member Signature Date Print Member Name *SIGNED BINDING AUTHORITY TO BE RETURNE D BY 07/31/2023 THIS DOCUMENT IN ITS ENTIRELY IS CONFIDENTIAL & PROPRIETARY IN NATURE - NOT FOR PUBLIC RECORD . To: Key Official From: Eryn Russell, Florida League of Cities Date: June 6, 2023 Subject: 97th Annual Conference Voting Delegate Information The Florida League of Cities Annual Conference will be held at the Hilton Orlando Bonnet Creek in Orlando, Florida, from August 10-12, 2023. This conference will provide valuable educational opportunities to help Florida’s municipal officials serve their citizenry more effectively. We ask that each member municipality sending delegates to the Annual Conference designate one of their officials to cast their votes at the Annual Business Session , which will be held on Saturday, August 12. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will vote on matters affecting the League. In accordance with the League’s by-laws, each municipality’s vote is determined by population, and the League will use the Estimates of Population from the University of Florida . Conference registration materials were sent to each municipality via the League's e-newsletter and are available online at flcities.com. If you have any questions about voting delegates, please email erussell@flcities.com. Voting delegate forms must be received by the League no later than July 31, 2023. Attachments: Form Designating Voting Delegate 2 of 2 97th Annual Conference Florida League of Cities, Inc. August 10-12, 2023 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities designate one of their officials to cast their votes at the Annual Business Session. League By- Laws require each municipality to select one person to serve as the municipality's voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Voting delegate forms must be received by the League no later than July 31, 2023. Designation of Voting Delegate Name of Voting Delegate: __________________________________________________ Title: ___________________________________________________________________ Delegate Email: __________________________________________________________ Municipality of: __________________________________________________________ AUTHORIZED BY: ______________________________________________ Name _______________________________________________ Title Return this form to: Eryn Russell Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Email: erussell@flcities.com