2000-021 Unused Vacation Reimbursement PolicyRESOLUTION 21-2000
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A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING THE PERSONNEL RULES AND REGULATIONS OF
THE VILLAGE BY ADDING A SECTION 9.04 THERETO TO PROVIDE A POLICY FOR
UNUSED VACATION REIMBURSEMENT FOR FULL-TIME EMPLOYEES OF THE
VILLAGE NOT COVERED BY A COLLECTIVE BARGAINING AGREEMENT; THAT A
COPY OF THE NEW SECTION 9.04 IS ATTACHED AS EXHIBIT "A" AND MADE PART
HEREOF; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA:
Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby
approve amending the Personnel Rules and Regulations of the Village by adding a new
Section 9.04 thereto attached as Exhibit "A," which Section 9.04 provides a policy for unused
vacation reimbursement for full-time employees of the Village not covered by a Collective
Bargaining Agreement. The unused vacation reimbursement policy shall be effective from and
after October 1, 1999.
Section 2. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS 9th DAY OF MARCH, 2000.
(Village Seal)
A"ITEST:
• VILLAGE CLERK C~
REVISED for 3/9/00 Council meeting
ATTACHMENT A
• 9.04 UNUSED VACATION R .riylB R4Ei4IENT
9.04.01 PURPO E•
The purpose of the annual vacation leave reimbursement program is to establish guidelines
and criteria by which eligible employees may submit to the Village a reimbursement
request for certain levels of unused vacation.
9.04.02 CRITERIA•
a) This policy is applicable only to those employees not covered by a collective
bargaining agreement.
b) In accordance with Section 9.02.01(6), regular full-time employees can earn up
to a certain number of days based on their length of service with the Village for
purposes of vacation. In accordance with Section 9.02.010, the employee cannot
accrue more than rivo years worth of vacation time.
c) When au employee uses ten (10) days of vacation time (i.e. 80 hours) in the same
year for which he requests reimbursement, he will have achieved the minimum
threshold base for the reimbursement program.
d) Once the employee has reached the minimum threshold base, the employee will
be eligible for reimbursement by the Village of any unused vacation days.
e) Reimbursement by the Village will be on a 100% (dollar-for-dollar basis)
whereby for every unused vacation day above the ten days (80 hours), the
employee will be reimbursed at his current hourly rate for each hour/day of
unused vacation time.
f) The reimbursement will be voluntary at the written request of the employee.
The employee can only submit a written request during the month of October,
immediately following the fiscal year for which his request is made. The Village
~vitl be obligated to reimburse the employee for his annual vacation leave
reimbursement request no later than the November 30 following the fiscal year
for which his request is made.
g) Once the employee has received reimbursement for the unused vacation time
above the minimum threshold base, the employee no longer possesses those
unused vacation days, but loses them due to the reimbursement. Any time an
employee's overall total days hours of vacation time drops below the minimum
threshold base, they become ineligible for reimbursement until such time as their
• minimum threshold base has been achieved.
h) The Finance Director will be responsible for establishing a reimbursement form
and accounting for the base vacation days and other data necessary to
financially administer this program.
• i) The employee will be required to sign acertification/affidavit confirming that
the reimbursement for the annual vacation leave days hours is final and will not
be subject to the grievance process.
j) The employee will be reimbursed at the hourly rate earned as of September 30
for the fiscal year for whlc6 application was made.
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