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09-22-2022 VC REG-A VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, SEPTEMBER 22, 2022 501 U.S. HIGHWAY 1 7:00 PM Deborah Searcy David B. Norris Susan Bickel Darryl C. Aubrey Mark Mullinix Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Interim Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/CivicAlerts.aspx?AID=496 ROLL CALL INVOCATION - MAYOR PLEDGE OF ALLEGIANCE - VICE MAYOR AWARDS AND RECOGNITION 1. Proclamation – Gold Star Families Remembrance Week 2. Proclamation – Arbor Day APPROVAL OF MINUTES 3. Minutes of the Regular Session held September 8, 2022 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. DECLARATION OF EX PARTE COMMUNICATIONS Regular Session Agenda, September 22, 2022 Page 2 of 3 PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 4. PUBLIC HEARING AND 2ND READING OF ORDINANCES 2022-15 AND 2022-16 AD VALOREM TAX MILLAGE RATE AND BUDGET Consider a motion to adopt and enact on second reading Final Ad-Valorem Tax Millage Rate and Approved Fiscal 2022-2023 Village Budget. 5. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2022-17 – CODE AMENDMENT – FIRE AND POLICE PENSION PLAN Consider a motion to adopt and enact on second reading Ordinance 2022-17 amending Division 4, "Pension and Certain other Benefits for Fire and Police Employees," of Article V, "Pensions and Retirement Systems," of Chapter 2, "Administration," of the Village Code of Ordinances by Amending Section 2-159, "Creation of Trust and Definitions," Section 2-161, "Benefit Amounts," and Section 2-163, "Contributions," to amend the calculation of Police Officer Retirement Benefits to increase the multiplier used to calculate Retirement Benefits, modify the Maximum Cap and increase the Employee Contribution for Police Officer Members. 6. MOTION – DIMENSIONAL EXCEPTION APPLICATION FOR 407 OYSTER ROAD Consider a motion to approve or deny the Dimensional Exception Application for a Recreational Vehicle located at 407 Oyster Road. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 7. MOTION to grant a merit increase of 4.4% to the Village Clerk based upon the averaged score of the performance evaluations and directing the Village to process same. 8. RESOLUTION – Approving a Blanket Purchase Order with Baker and Taylor, LLC in an amount not to exceed $33,000 for Village Library books. 9. RESOLUTION – Approving a Blanket Purchase Order with Bibliotheca, LLC in an amount not to exceed $25,000 for Village Library access to electronic books. 10. RESOLUTION – Approving a Ninth Amendment to an Agreement for Grant Services with RMPK Funding, Inc. with compensation for Fiscal Year 2023 not to exceed $20,000; and authorizing execution of the Ninth Amendment. 11. RESOLUTION – Approving a Second Amendment to the Licensing Agreement with Richard E. Cavanah Inc. to utilize the Country Club Pool for organized swim training activities; extending the term through September 30, 2024 and increasing the monthly License Payment from $2,000 to $2,100 per month; and authorizing execution of the Second Amendment. 12. RESOLUTION – Approving the purchase of Interior Air Purification Systems from RGF Environmental Group, Inc. at a total cost of $42,176.10; and waiving the Village’s purchasing policies and procedures. 13. RESOLUTION – Accepting a proposal from Beach Environmental Exterminating, Inc. at a total cost of $28,948 for termite treatment at the Public Safety building; and authorizing execution of the Contract. 14. RESOLUTION – Approving a Third Amendment to an Agreement with NZ Consultants for Long Range Planning and Zoning Services increase the total amount of compensation not to exceed $130,000 and extend the term of the Agreement through September 30, 2023; and authorizing execution of the Third Amendment. 15. RESOLUTION – Approving a Second Amendment to the Agreement with C.A.P. Government, Inc. for building inspection services; extending the Agreement through September 30, 2023 and increasing the total amount of compensation to $150,000; and authorizing execution of the Second Amendment. 16. Receive for file Minutes of the Recreation Advisory Board meeting held 8/9/22. Regular Session Agenda, September 22, 2022 Page 3 of 3 OTHER VILLAGE BUSINESS MATTERS 17. RESOLUTION – MUNIS WORK ORDER MODULE FOR PUBLIC WORKS DEPARTMENT Consider a motion to adopt a resolution accepting a proposal from Tyler Technologies, Inc. for the addition of a MUNIS Work Order Module for the Public Works Department at a total cost of $98,450; and authorizing a Budget Amendment to fund the purchase. 18. RESOLUTION – FOURTH AMENDMENT TO GOLF COURSE CONTRACT Consider a motion to adopt a resolution approving a Fourth Amendment to the existing Contract with Brightview Golf Maintenance, Inc. to provide for an adjustment in annual compensation for Fiscal Year 2023 at total increase not to exceed $106,412.54, as well as an additional employee and equipment; and authorizing execution of the Fourth Amendment. 19. RESOLUTION – THIRD AMENDMENT TO JANITORIAL SERVICES CONTRACT Consider a motion to adopt a resolution approving a Third Amendment to the contract with AK Building Services, Inc. for janitorial services, to extend the term through Fiscal Year 2023 and increase the compensation at total cost not to exceed $184,145.44; and authorizing execution of the Third Amendment. 20. RESOLUTION – PUD AMENDMENT Consider a motion to adopt a resolution approving a minor amendment to the Shoppes at City Centre Planned Unit Development to revise the approved building colors. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.