09-08-2022 REG-A with attachments
VILLAGE OF NORTH PALM BEACH
REGULAR SESSION AGENDA
VILLAGE HALL COUNCIL CHAMBERS THURSDAY, SEPTEMBER 08, 2022
501 U.S. HIGHWAY 1 7:00 PM
Deborah Searcy David B. Norris Susan Bickel Darryl C. Aubrey Mark Mullinix
Mayor Vice Mayor President Pro Tem Councilmember Councilmember
Chuck Huff Leonard G. Rubin Jessica Green
Interim Village Manager Village Attorney Village Clerk
INSTRUCTIONS FOR “WATCH LIVE” MEETING
To watch the meeting live please go to our website page (link provided below) and click the “Watch
Live” link provided on the webpage:
https://www.village-npb.org/CivicAlerts.aspx?AID=496
ROLL CALL
INVOCATION - MAYOR
PLEDGE OF ALLEGIANCE - VICE MAYOR
AWARDS AND RECOGNITION
APPROVAL OF MINUTES
1. Minutes of the Regular Session held August 25, 2022
COUNCIL BUSINESS MATTERS
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item
under Statements from the Public. Time Limit: 3 minutes
Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda
will be called on when the issue comes up for discussion. Time Limit: 3 minutes
Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chamb ers) and
submit it to the Village Clerk prior to the beginning of the meeting.
DECLARATION OF EX PARTE COMMUNICATIONS
Regular Session Agenda, September 08, 2022 Page 2 of 3
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
2. 1ST READING OF ORDINANCES 2022-15 AND 2022-16 AD VALOREM TAX MILLAGE RATE
AND BUDGET Consider a motion to adopt on first reading Final Ad-Valorem Tax Millage Rate and
Approved Fiscal 2022-2023 Village Budget.
3. 1ST READING OF ORDINANCE 2022-17 – CODE AMENDMENT – FIRE AND POLICE PENSION
PLAN Consider a motion to adopt on first reading Ordinance 2022-17 amending Division 4,
"Pension and Certain other Benefits for Fire and Police Employees," of Article V, "Pensions and
Retirement Systems," of Chapter 2, "Administration," of the Village Code of Ordinances by Amending
Section 2-159, "Creation of Trust and Definitions," Section 2-161, "Benefit Amounts," and Section 2-
163, "Contributions," to amend the calculation of Police Officer Retirement Benefits to increase the
multiplier used to calculate Retirement Benefits, modify the Maximum Cap and increase the
Employee Contribution for Police Officer Members.
4. PUBLIC HEARING AND RE-ADOPTION OF ORDINANCE 2022-12 ON 2ND READING – CODE
AMENDMENT – THREE TIER ASSESSMENT STRUCTURE FOR SINGLE-FAMILY RESIDENTIAL
PROPERTIES Consider a motion to re-adopt and enact on second reading Ordinance 2022-12
amending Chapter 30, "Stormwater Management Utility," of the Village Code of Ordinances by
amending Section 30-6, "Stormwater Management Utility Assessments," to create three tiers for
assessments imposed against improved single-family residential properties.
5. PUBLIC HEARING AND RE-ADOPTION OF ORDINANCE 2022-13 ON 2ND READING – CODE
AMENDMENT – MEETINGS AND GATHERINGS AT PARKS, PLAYGROUNDS AND RECREATION
Consider a motion to re-adopt and enact on second reading Ordinance 2022-13 amending Division
2, "Permit," of Article II, “Meetings and Gatherings,” of Chapter 20, “Parks, Playgrounds and
Recreation,” of the Village Code of Ordinances by amending Section 20-31, "Permit Required," to
increase the permit requirement threshold to twenty-five persons.
6. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2022-14 – CODE AMENDMENT –
REPEAL OF EXEMPT EMPLOYEE EMERGENCY DUTY Consider a motion to adopt and enact on
second reading Ordinance 2022-14 amending Chapter 8, "Emergency Management," of the Village
Code of Ordinances to repeal Article III, "Exempt Employee Emergency Duty" providing for the
compensation of Disaster-Related Emergency Work during a Declared State of Emergency.
CONSENT AGENDA
The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers
may remove any item from the Consent Agenda, which would automatically convey that item to the Regular
Agenda for separate discussion and vote.
7. MOTION – Approving of Change Order and Final Payment in the amount of $23,808 to J.W.
Cheatham, LLC for milling, resurfacing and striping of various roadways throughout the Village.
8. RESOLUTION – Authorizing the submission of an application for State Aid to Libraries Grant
Funding and authorizing execution of the Grant Agreement.
9. RESOLUTION – Approving a Blanket Purchase Order for the Public Works Department with Al
Packer, Inc. in the total amount of $30,000 for parts and repairs.
10. RESOLUTION – Approving a Blanket Purchase Order for the Public Works Department with
Nextran Truck Center, Inc. in the total amount of $35,000 for parts and repairs.
11. Receive for file Minutes of the Library Advisory Board meeting held 7/26/22.
12. Receive for file Minutes of the Infrastructure Surtax Oversight Committee meeting held 8/15/22.
Regular Session Agenda, September 08, 2022 Page 3 of 3
OTHER VILLAGE BUSINESS MATTERS
13. RESOLUTION – FIRE RESCUE DEPARTMENT AMBULANCE PURCHASE Consider a motion to
adopt a resolution approving the purchase of one 2024 Freightliner M2 4-Door Cab with PL Custom
Medium Duty Ambulance Module from South Florida Emergency Vehicles LLC at a total amount not
to exceed $619,728.75; authorizing the Interim Village Manager to execute the Purchase Agreement
and all required documents; and declaring an existing 2016 Freightliner/AEV Ambulance as surplus
property and authorizing its disposal.
14. DISCUSSION – Ad Hoc Residential Code Committee remaining topics to analyze.
15. DISCUSSION – Village Manager Recruitment
COUNCIL AND ADMINISTRATION MATTERS
16. ATTORNEY-CLIENT SESSION (Anchorage at Southwinds, LLC v. Village of North Palm
Beach and Wayne Cameron (Case No. 50-2022-CA-04478-XXXX-MB):
1. Announcement of Attorney-Client Session (Mayor announces commencement of
attorney-client session, estimated length (30 minutes) and names of persons attending
– members of the Village Council, Interim Village Manager and Village Attorney)
2. Convene Attorney-Client Session (Village Hall Conference Room)
3. Re-opening of public meeting and announcement of termination of Attorney-Client Session
MAYOR AND COUNCIL MATTERS/REPORTS
VILLAGE MANAGER MATTERS/REPORTS
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
ADJOURNMENT
If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting,
he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).
In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting
should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties
and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.
DRAFT MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 25, 2022
Present: Deborah Searcy, Mayor
David B. Norris, Vice Mayor
Susan Bickel, President Pro Tem
Mark Mullinix, Councilmember
Chuck Huff, Interim Village Manager
Len Rubin, Village Attorney
Jessica Green, Village Clerk
Absent: Darryl C. Aubrey, Sc.D., Councilmember
ROLL CALL
Mayor Searcy called the meeting to order at 7:00 p.m. All members of Council were present
except for Councilmember Aubrey. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Searcy gave the invocation and Vice Mayor Norris led the public in the Pledge.
AWARDS AND RECOGNITION
Eryn Russell, Ambassador for the Florida League of Cities presented Vice Mayor Norris with the
Florida League of Cities' Mayor John Land Years of Service Award for serving as an elected
official for the Village for twenty-five (25) years.
Vice Mayor Norris thanked and expressed his appreciation to the Florida League of Cities, Village
Council, the Village residents and his family for his award and the privilege to serve as an elected
official for the Village of North Palm Beach.
APPROVAL OF MINUTES
The Minutes of the Regular Session held July 28, 2022 were approved as written.
STATEMENTS FROM THE PUBLIC
Senator Bobby Powell, District 30, gave a 2022 Legislative update.
Draft Minutes of the Village Council Regular Session held August 25, 2022 Page 2 of 7
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
ORDINANCE 2022-14 CODE AMENDMENT – REPEAL OF EXEMPT EMPLOYEE
EMERGENCY DUTY
A motion was made by Vice Mayor Norris and seconded by Councilmember Mullinix to adopt on
first reading Ordinance 2022-14 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING CHAPTER 8, “EMERGENCY MANAGEMENT,” OF THE
VILLAGE CODE OF ORDINANCES TO REPEAL ARTICLE III, “EXEMPT EMPLOYEE
EMERGENCY DUTY” PROVIDING FOR THE COMPENSATION OF DISASTER-RELATED
EMERGENCY WORK DURING A DECLARED STATE OF EMERGENCY; PROVIDING
FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS
AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Rubin explained that the purpose of the ordinance was to repeal the portion of the Village Code
providing for emergency duty compensation for exempt employees during a declared local state of
emergency since the recent update to the Village’s personnel rules and regulations provided for
emergency pay for both non-exempt and exempt employees.
Thereafter, the motion to adopt on first reading Ordinance 2022-14 passed with all present voting aye.
President Pro Tem Bickel left the meeting.
CONSENT AGENDA APPROVED
Councilmember Mullinix moved to approve the Consent Agenda. Vice Mayor Norris seconded
the motion, which passed with all present voting aye. The following items were approved:
Resolution approving a Grant Agreement with the Florida Department of Environmental
Protection for the receipt of grant funds for preparation of the Village’s Stormwater Master
Plan; and authorizing execution of the Agreement.
Resolution approving and ratifying a Memorandum of Understanding with the Palm Beach
County Police Benevolent Association, Inc. to revise Article 27 of the Collective
Bargaining Agreement as it applies to Assignment Pay; and authorizing the Interim Village
Manager to execute the Memorandum of Understanding.
Resolution approving a Contract with drive on Cart Path Systems, LLC for concrete cart
path installation, curbing and panel replacement at the North Palm Beach Country Club
Golf Course at a total cost not to exceed $50,000; and authorizing execution of the Contract.
Resolution approving the design, installation and maintenance of Community Aesthetic
Features located at U.S. Highway One within the Village; and authorizing the Interim
Village Manager and Village Clerk to execute a Community Aesthetic Feature Agreement
with the Florida Department of Transportation for decorative art wraps around traffic
control boxes.
Receive for file Minutes of the Business Advisory Board Meeting held 6/21/22.
Receive for file Minutes of the Recreation Advisory Board Meeting held 7/12/22.
Draft Minutes of the Village Council Regular Session held August 25, 2022 Page 3 of 7
President Pro Tem Bickel returned to the meeting.
RESOLUTION 2022-63 – STORMWATER MANAGEMENT UTILITY NON-AD VALOREM
ASSESSMENT ROLL ADOPTION AND CERTIFICATION
A motion was made by Councilmember Mullinix and seconded by Vice Mayor Norris to adopt
Resolution 2022-63 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ADOPTING AND CERTIFYING THE NON-AD VALOREM
ASSESSMENT ROLL FOR THE STORMWATER MANAGEMENT UTILITY ASSESSMENT
FOR PARCELS OF REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE
VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Rubin explained the history and evolution of implementing a stormwater utility fee to fund
the repair and maintenance of the Village’s stormwater system. Mr. Rubin explained that since a
new three tier assessment fee structure was adopted, Florida Statutes Section 197.3632 required
the adoption of the non-ad valorem assessment roll at a public hearing as if it were being levied
for the first time.
Thereafter, the motion to adopt Resolution 2022-63 passed with all present voting aye.
RESOLUTION 2022-64 – AUDITOR SERVICES AGREEMENT
A motion was made by President Pro Tem Bickel and seconded by Councilmember Mullinix to
adopt Resolution 2022-64 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING THE AUDITOR SELECTION COMMITTEE’S FINAL
RANKING OF AUDITOR PROPOSALS, APPROVING AN AGREEMENT FOR AUDITING
SERVICES WITH NOWLEN, HOLT & MINER, P.A. AND AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE
VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Rubin explained that per Florida Statutes Section 218.391, the Village Council appointed the
Audit Committee to serve as the Auditor Selection Committee and appointed Councilmember
Aubrey to serve as Chair of the Committee. The Committee advertised a Request for Proposals
for Audit Services and received four submittals. The Committee met on August 8th to score and
rank the proposals. Nowlen, Holt & Miner, P.A. who was the current Village Auditor, scored and
ranked the highest out of the four proposals and was also the firm that submitted the lowest cost
proposal. The Committee recommended to Village Council to retain the services of Nowlen, Holt
& Miner, P.A. as the Village’s Auditor.
Tom Magill, Audit Committee Chair, expressed his appreciation for the assistance he received
through the process of selecting an auditor and also thanked Mr. Nowlen of Nowlen, Holt and
Miner, P.A. for his services.
Thereafter, the motion to adopt Resolution 2022-64 passed with all present voting aye.
Draft Minutes of the Village Council Regular Session held August 25, 2022 Page 4 of 7
RESOLUTION 2022-65 – POWER STRETCHERS PURCHASE
A motion was made by Vice Mayor Norris and seconded by President Pro Tem Bickel to adopt
Resolution 2022-65 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING THE PURCHASE OF TWO STRYKER POWER PRO 2
STRETCHERS PURSUANT TO PRICING ESTABLISHED IN AN EXISTING SAVVIK
BUYING GROUP COOPERATIVE PURCHASING CONTRACT; AUTHORIZING AND
DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS
FUND BUDGET TO TRANSFER $66,800.00 FROM THE CAPITAL RESERVE ACCOUNT
TO THE FIRE RESCUE – MACHINERY AND EQUIPMENT CAPITAL ACCOUNT;
DECLARING TWO EXISTING STRETCHERS AS SURPLUS PROPERTY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Fire Chief J.D. Armstrong explained the necessity for the new stretchers. Chief Armstrong stated
that the new stretchers self-load into the ambulance which reduces the stress on the backs of the
paramedics.
Thereafter, the motion to adopt Resolution 2022-65 passed with all present voting aye.
RESOLUTION 2022-66 – MONITOR/DEFIBRILLATORS PURCHASE
A motion was made by President Pro Tem Bickel and seconded by Councilmember Mullinix to
adopt Resolution 2022-66 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING THE PURCHASE OF FOUR LIFEPAK 15 V4 MONITOR
DEFIBRILLATORS PURSUANT TO PRICING ESTABLISHED IN AN EXISTING SAVVIK
BUYING GROUP COOPERATIVE PURCHASING CONTRACT; AUTHORIZING AND
DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS
FUND BUDGET TO TRANSFER $124,424.00 FROM THE CAPITAL RESERVE ACCOUNT
TO THE FIRE RESCUE – MACHINERY AND EQUIPMENT CAPITAL ACCOUNT;
DECLARING FOUR EXISTING MONITOR/DEFIBRILLATORS AS SURPLUS PROPERTY;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Fire Chief J.D. Armstrong explained that the monitor/defibrillators were being replaced on their
normal rotation schedule since they have met their life span of seven (7) years and were considered
obsolete. Chief Armstrong explained that two (2) bids were received and Stryker Medical
presented the lowest bid.
Thereafter, the motion to adopt Resolution 2022-66 passed with all present voting aye.
RESOLUTION 2022-67 – COUNTRY CLUB GOLF COURSE POND REPAIR AND
STABILIZATION AND RETAINING WALL INSTALLATION
A motion was made by Vice Mayor Norris and seconded by President Pro Tem Bickel to adopt
Resolution 2022-67 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A PROPOSAL FROM BRIGHTVIEW GOLF
MAINTENANCE, INC. FOR POND REPAIR AND STABILIZATION AND THE
INSTALLATION OF A RETAINING WALL AND DRAINAGE IMPROVEMENTS AT THE
Draft Minutes of the Village Council Regular Session held August 25, 2022 Page 5 of 7
RESOLUTION 2022-67 – COUNTRY CLUB GOLF COURSE POND REPAIR AND
STABILIZATION AND RETAINING WALL INSTALLATION continued
NORTH PALM BEACH COUNTRY CLUB GOLF COURSE AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES;
WAIVING THE VILLAGE’S PURCHASING POLICES AND PROCEDURES; AND
PROVIDING FOR AN EFFECTIVE DATE.
Head Golf Professional Allan Bowman explained that the purpose of the resolution was a
continuation of last year’s CIP plan for golf course repairs and improvements. Mr. Bowman
discussed and explained the different areas of the golf course that would be repaired and stabilized
and where a retaining wall would be added at the 5th tee box along the Intracoastal Waterway.
Thereafter, the motion to adopt Resolution 2022-67 passed with all present voting aye.
MAYOR AND COUNCIL MATTERS/REPORTS
Mayor Searcy asked Ms. Jacqueline Whelan to come up and make a delayed public comment.
Jacqueline Whelan, 872 Fathom Court, expressed her concerns with the stormwater assessment of
her property and asked if a reassessment of her property could be considered.
Mr. Rubin explained that there was a provision in the code that allows the implementation of a
rebate program for property owners who retain stormwater on site. Mr. Rubin stated that they
cannot implement the program until the creation of the Stormwater Master Plan.
Councilmember Mullinix stated that he reviewed the potential candidates for Village Manager and
stated that they were impressive. Councilmember Mullinix expressed his opinion that Interim
Village Manager Chuck Huff should be given the opportunity to become the Village Manager
based upon his history with the Village and his recent performance as Acting Manager.
Councilmember Mullinix stated that he has received numerous calls from residents recommending
Mr. Huff for the Village Manager position. Councilmember Mullinix recommended that Council
give Mr. Huff a six (6) to eight (8) month timeframe to demonstrate his ability to earn the Village
Manager position.
President Pro Tem Bickel stated that she also received numerous calls from residents regarding
whether or not Council was considering Mr. Huff as Village Manager. President Pro Tem Bickel
stated that she was on board with the recommendation but did not feel comfortable having full
discussion on the matter until Councilmember Aubrey was able to be a part of the discussion.
Vice Mayor Norris concurred and stated that the discussion regarding the Village Manager position
should be placed on an agenda and at a meeting where Councilmember Aubrey is able to attend.
Mayor Searcy stated that there were thirty-seven (37) qualified applicants for the Village Manager
position and recommended that Council go through the Village Manager recruitment process as
advertised.
Discussion ensued between Councilmembers regarding the next step in the Village Manager
Recruitment process.
Draft Minutes of the Village Council Regular Session held August 25, 2022 Page 6 of 7
MAYOR AND COUNCIL MATTERS/REPORTS continued
It was determined that next steps in the Village Manager recruitment process would be discussed
at the next Council meeting that Councilmember Aubrey would be able to attend.
Mayor Searcy directed Human Resources Director Renee Govig to email the applicants the day
after the meeting to give them a status update on the process and to thank them for their patience.
President Pro Tem Bickel asked Chief Jenkins if Canine Officer Denney would be taken care of
and receive all that is needed for his medical care.
Chief Jenkins stated that Canine Officer Denney’s medical care would be covered by Workers
Compensation and gave an update on his medical status.
Mayor Searcy stated that the American Rescue Plan Act funds have been received by the Village.
Mayor Searcy announced that a Business Networking Happy Hour would be taking place on
Monday evening at Stormhouse Brewing at 5 p.m.
Mayor Searcy announced that Coffee with a Cop would be taking place on September 10th from 9
a.m. to 12 p.m. in the Library Obert Room and encouraged residents to attend and get to know
their police officers.
Mayor Searcy announced that the first annual corn hole tournament would be taking place at the
Community Center on September 17th and encouraged residents to attend.
VILLAGE MANAGER MATTERS/REPORTS
Building Recertification
Building Official Wayne Cameron gave a status update on the County-wide Building
Recertification program. Mr. Cameron gave a brief history of what had taken place in the program
so far. Mr. Cameron explained that the Governor signed Senate Bill 4-D which requires visual
inspections for condominium buildings three stories or higher that have been occupied for thirty
(30) years, or twenty-five (25) years if the buildings are within three miles of a coastline;
inspections are required every ten (10) years following the initial inspections. On August 23rd the
Board of County Commissions agreed to move forward with the legislation in Senate Bill 4-D as passed.
Mr. Cameron stated that there were seventy-nine (79) buildings in the Village that met the new
statutory requirement. Mr. Cameron stated that staff would be working with the various
Homeowner’s Associations to advise them on steps that need to be taken in the coming months.
Mayor Searcy asked if an ordinance needed to be passed for the new legislation.
Mr. Cameron explained that the Village would not have to pass an ordinance since it was a new
state law. The County only took consideration to making modifications to the law. The County
accepted the law as it was written.
Mayor Searcy asked approximately how long it would take the Village to complete the process of
recertifying the seventy-nine (79) buildings.
Draft Minutes of the Village Council Regular Session held August 25, 2022 Page 7 of 7
Building Recertification continued
Mr. Cameron stated that the law allowed until 2024 to complete the process.
Mayor Searcy stated that the Ad Hoc Committee was requesting guidance from Council on next
steps or items Council wanted reviewed.
Council agreed to have a discussion or workshop on what items to ask the Ad Hoc Committee to review.
Regulation of Smoking in Village Parks
Mr. Rubin gave a brief history regarding the regulation of smoking in parks. Mr. Rubin stated that
smoking in parks had been preempted by the state but recently the preemption was lifted for
municipalities and counties. Mr. Rubin explained that smoking can now be regulated except for
smoking cigars. Mr. Rubin asked Council if they had any interest in regulat ing smoking within
their Village parks. Mr. Rubin discussed and explained what type of places or parks that would be
excluded.
Discussion ensued between Councilmembers and Chief Jenkins regarding the regulation of
smoking in parks and how it would be enforced.
Mary Phillips, 525 Ebbtide Drive, congratulated Vice Mayor Norris on receiving the Florida
League of Cities' Mayor John Land Years of Service Award. Ms. Phillips stated that she is at
Anchorage Park every day and has observed that smoking generates a lot of waste in the park.
Council directed staff to draft an ordinance to regulate smoking in Village Parks.
Mr. Rubin made a request for an Attorney Client Session with Council to discuss a lawsuit between
Anchorage at Southwinds, LLC and the Village. Mr. Rubin was requesting the meeting in order
to seek guidance in responding to an Order. Mr. Rubin recommended starting the session at the
beginning or end of the next meeting and stated that the session shouldn’t take more than thirty
(30) minutes.
Discussion ensued between Councilmembers regarding when to start the Attorney Client Session
at the next Council meeting.
Council agreed to start the Attorney Client Session at the beginning of the next scheduled Council
meeting on September 8th.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:17 p.m.
VILLAGE OF NORTH PALM BEACH
FINANCE DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: Samia Janjua, Director of Finance
DATE: September 8, 2022
SUBJECT: ORDINANCE – 1st Reading of Final Ad Valorem Tax Millage Rate; and 1st Reading of Approved Fiscal Year 2022-2023 Village Budget
The attached Ad Valorem Tax Ordinance and Annual Budget Ordinance have been prepared for
Council’s use in setting the Village’s Ad Valorem Tax Millage Rate and Annual Budget for the
upcoming 2022-23 fiscal year. Council’s budget and millage rate adjustments will be incorporated
into Budget Summary and Notice of Proposed Tax Increase advertisements that will be published
in the Palm Beach Post prior to the Village’s final Ad Valorem Tax Millage Rate and Annual Budget
hearing on September 22, 2022.
The attached Ordinances establish and adopt the Village’s Fiscal Year 2022-2023 budget and set
its annual millage rate at $7.0500 mils. This millage rate is 12.53% above the Village’s Fiscal
Year 2022-2023 Rolled-Back Rate of $6.2648 mils.
This year’s Budget Ordinance provides for an appropriation of $679,800 to be transferred to the
Capital Projects Fund to finance the General Fund’s Capital Improvement Plan and an
appropriation of $482,550 to be transferred to the Country Club Fund for the following items:
$382,550 to finance the Pool & Tennis operations; and
$100,000 for the contribution towards the community share of the Country Club Renewal
& Replacement Fund
The attached Ordinances have been prepared and/or reviewed by the Village Attorney for legal
sufficiency.
Recommendation:
The Administration recommends Council actions as outlined below:
1. Attorney reads title of Ordinance establishing and adopting an Ad Valorem tax
millage rate for the fiscal year commencing 10/1/22 and ending 09/30/23.
2. Attorney reads title of Ordinance adopting a budget for the fiscal year
commencing 10/01/22 and ending 09/30/23.
3. Motion to adopt an Ordinance establishing the Ad Valorem Tax Millage Rate as
required by Statute.
4. Motion to adopt an Ordinance adopting the Budget for Fiscal Year 2022-2023.
5. Staff presentation on BOTH Ad Valorem Tax Millage Rate and Budget.
6. Mayor Opens Public Hearing on BOTH Ad Valorem Tax Millage Rate and
Budget.
7. Public Comment.
8. Mayor closes public hearing on BOTH Ad Valorem Tax Millage Rate and Budget.
9. Council discussion on BOTH Ad Valorem Tax Millage Rate and Budget.
10. Motion to Establish Ad Valorem Tax Millage Rate and Council vote on Ad
Valorem Tax Millage Rate.
11. Mayor publicly announces: (1) rolled back rate; (2) percentage INCREASE over
rolled back rate; (3) millage rate to be levied.
12. Council vote on Motion to Adopt Ordinance establishing the Ad Valorem Tax
Millage Rate on 1st reading.
13. Council vote on Motion to Adopt Ordinance adopting the Budget on 1st reading.
ORDINANCE NO. 2022-___ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, ESTABLISHING AND ADOPTING THE 4
FINAL LEVY OF AD VALOREM TAXES FOR THE FISCAL YEAR 5
COMMENCING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023; 6
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE 7
DATE. 8
9
WHEREAS, the Village Council and Village Administration of the Village of North Palm Beach, 10
having reviewed the budget for the fiscal year commencing October 1, 2022 and ending September 11
30, 2023 (“Fiscal Year 2022/2023”), have established a millage rate to finance said budget and 12
meet the needs and requirements of the Village and its residents. 13
14
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 15
OF NORTH PALM BEACH, FLORIDA as follows: 16
17
Section 1. The Village Council hereby establishes and adopts an ad valorem tax operating 18
millage rate of 7.0500 mils for Fiscal Year 2022/2023 and an ad valorem debt service millage rate 19
of 0.000 mils for a total ad valorem tax millage rate of 7.0500 mils or $7.05 per one thousand 20
dollars of taxable assessed property value. This millage rate is 12.53% above the rolled back rate 21
of 6.2648 mils. 22
23
Section 2. All ordinances or parts of ordinances and resolutions or parts of resolutions in 24
conflict herewith are hereby repealed to the extent of such conflict. 25
26
Section 3. This Ordinance shall be effective immediately upon adoption and implemented as 27
of October 1, 2022. 28
29
PLACED ON FIRST READING THIS 8th DAY OF SEPTEMBER, 2022. 30
31
PLACED ON SECOND, FINAL READING AND PASSED THIS 22nd DAY OF 32
SEPTEMBER, 2022. 33
34
35
36
(Village Seal) MAYOR 37
38
39
ATTEST: 40
41
42
VILLAGE CLERK 43
44
APPROVED AS TO FORM AND 45
LEGAL SUFFICIENCY: 46
47
48
VILLAGE ATTORNEY 49
Page 1 of 3
ORDINANCE NO. 2022-____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, ADOPTING THE ANNUAL BUDGET OF 4
THE VILLAGE OF NORTH PALM BEACH FOR THE FISCAL YEAR 5
COMMENCING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023 6
AND AUTHORIZING ALLOCATIONS, APPROPRIATIONS AND 7
EXPENDITURES IN ACCORDANCE WITH THE BUDGET AND AS 8
AUTHORIZED BY LAW; APPROVING A COMPREHENSIVE PAY PLAN 9
AND AUTHORIZING THE VILLAGE MANAGER TO MAKE TEMPORARY 10
APPOINTMENTS TO BUDGETED POSITIONS; APPROVING A MASTER 11
FEE SCHEDULE; PROVIDING FOR THE CREATION OF GOVERNMENTAL 12
FUNDS WHEN NECESSARY; PROVIDING FOR THE RECEIPT OF GRANTS 13
OR GIFTS; PROVIDING PROCEDURES FOR BUDGET AMENDMENTS; 14
PROVIDING FOR THE LAPSE OF OUTSTANDING ENCUMBRANCES AND 15
THE RE-APPROPRIATION OF UNEXPENDED APPROPRIATIONS FOR THE 16
PRIOR FISCAL YEAR; PROVIDING FOR CONFLICTS; PROVIDING FOR 17
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 18
19
WHEREAS, on September 8, 2022 and September 22, 2022, the Village Council conducted duly 20
advertised public hearings to review the proposed Annual Budget for the fiscal year commencing 21
October 1, 2022 and ending September 30, 2023 (“Fiscal Year 2022/2023”) and has adopted a 22
final Annual Budget to meet the needs and requirements of the Village and its residents for the 23
upcoming fiscal year. 24
25
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 26
OF NORTH PALM BEACH, FLORIDA as follows: 27
28
Section 1. The proposed Annual Budget for Fiscal Year 2022/2023 attached hereto as Exhibit 29
“A” and incorporated herein by this reference is hereby adopted and established as the Village of 30
North Palm Beach’s Annual Budget for Fiscal Year 2022/2023. 31
32
Section 2. The amounts allocated in the Annual Budget for expenditure effective October 1, 33
2022 are authorized in accordance with the purposes as set forth in the Annual Budget. 34
35
Section 3. The Annual Budget includes an appropriation in the amount of $679,800 to be 36
transferred to the Capital Projects Fund to finance the General Fund’s Capital Improv ement Plan 37
and an appropriation of $482,550 to be transferred to the Country Club Fund to both finance pool 38
and tennis operations and contribute toward the community share of the Country Club Renewal 39
and Replacement Fund. 40
41
Section 4. Except as otherwise provided herein, the Annual Budget establishes limitations on 42
expenditures by fund, and the total appropriation of each fund may not be increased or decreased 43
without specific authorization by a duly enacted Ordinance effecting such amendment or transfer. 44
45
Page 2 of 3
Section 5. The Comprehensive Pay Plan, as set forth in the Annual Budget, is hereby 1
approved. In the event that an authorized position is vacant and monies are available within a 2
department’s salary appropriation to fund a temporary appointment to the vacant position, the 3
Village Manager may appoint a temporary employee to fill said vacant position for a period not to 4
exceed 90 days. Said temporary appointment may be renewable for an additional 90-day period 5
and may only be made for the period pending the filling of the authorized position by a permanent 6
employee. The pay for a temporary employee shall be within the pay scale of an approved Village 7
Pay Plan position. The Village Council may revise the Comprehensive Pay Plan by Resolution 8
during the Fiscal Year without need to amend this Ordinance. 9
10
Section 6. The Master Fee Schedule for Fiscal Year 2022/2023, as set forth in the Annual 11
Budget, is hereby approved and adopted. The Village Council may revise the Master Fee Schedule 12
by Resolution during the Fiscal Year without need to amend this Ordinance. 13
14
Section 7. When the Village receives monies from any private or governmental source by gift, 15
grant, contribution or revenue share, to which there is attached as a condition of acceptance any 16
limitation regarding the use or expenditure of the monies received, the funds so received need not 17
be shown in the Annual Budget nor shall the Budget be subject to amendment or expenditure as a 18
result of the receipt of said monies. Said monies shall only be disbursed and applied toward the 19
purposes for which said funds were received. All monies received as contemplated by this section 20
shall be segregated and accounted for based on Generally Accepted Accounting Principles 21
(GAAP) and where appropriate, placed into separate and individual Governmental Fund accounts 22
from which monies are disbursed and applied in accordance with the terms and conditions of the 23
gift, grant or contribution. 24
25
Section 8. The omnibus appropriation and expenditure authorization set forth herein may be 26
temporarily or permanently suspended by Resolution of the Village Council if at any time it 27
appears that the projected revenue supporting the above-described budget is below anticipated 28
levels or may be temporarily or permanently suspended by Resolution of the Village Council for 29
any other reason or purpose deemed proper by the Village Council. 30
31
Section 9. Except as otherwise provided herein, in the event a variation from the total budget 32
appropriation is or becomes necessary, such variation shall only become legally effective upon the 33
adoption of an amending Ordinance consistent with Florida Statutes, the Village Charter and the 34
Village Code of Ordinances. 35
36
Section 10. All outstanding encumbrances for Non-Capital and Capital Expenditures on 37
September 30, 2022 shall lapse at that time, and all unexpended Capital Expenditure encumbrances 38
and appropriations and other encumbrances specifically designated to be carried over to the 39
subsequent year may be added to the corresponding approved 2022/2023 available budget balances 40
and be simultaneously re-appropriated for expenditure, as previously approved in the 2021/2022 41
Fiscal Year. 42
43
Section 11. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for 44
any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, 45
such holding shall not affect the remainder of this Ordinance. 46
Page 3 of 3
Section 12. All ordinances or parts of ordinances and resolutions or parts of resolutions in 1
conflict herewith are hereby repealed to the extent of such conflict. 2
3
Section 13. This Ordinance shall be effective immediately upon adoption and shall be 4
implemented October 1, 2022. 5
6
PLACED ON FIRST READING THIS 8th DAY OF SEPTEMBER, 2022. 7
8
PLACED ON SECOND, FINAL READING AND PASSED THIS 22nd DAY OF 9
SEPTEMBER, 2022. 10
11
12
13
(Village Seal) MAYOR 14
15
16
ATTEST: 17
18
19
VILLAGE CLERK 20
21
APPROVED AS TO FORM AND 22
LEGAL SUFFICIENCY: 23
24
25
VILLAGE ATTORNEY 26
Combined Budget Summary (General Fund & Enterprise Funds) FY 2023
This is a combined budget summary for the General Fund, Country Club Fund and the Stormwater Utility Fund.
Combined Budget Summary
FY 2022
Adopted
Budget
FY 2023
Tentative
Budget
% increase /
(decrease)
$ increase /
(decrease)
Millage Rate (General Fund Only) $7.05 $7.05 0% $0
Budgeted Positions Full-Time 150 156 +6 N/A Part-Time 109 108 -1
Revenues
Ad-Valorem Taxes $17,615,577 $19,860,848 12.75% $2,245,271
Non Ad-Valorem Assessment 518,112 500,000 -3.50% ($18,112)
Utility Service Taxes 2,597,955 2,636,753 1.49% 38,798
Franchise Fees 1,298,000 1,381,000 6.39% 83,000
Sales & Use Taxes 287,881 303,226 5.33% 15,345
Licenses & Permits 1,310,200 1,625,500 24.07% 315,300
Intergovernmental 1,477,720 1,653,100 11.87% 175,380
Charges for Services 1,778,380 1,896,775 6.66% 118,395
Fines & Forfeitures 121,112 125,750 3.83% 4,638
Golf Greens/Cart/Walking fee 2,510,000 3,300,000 31.47% 790,000
Club membership revenues 1,070,500 1,139,700 6.46% 69,200
Golf shop revenues 462,500 668,000 44.43% 205,500
Driving range revenues 375,000 477,600 27.36% 102,600
Restaurant revenues 328,000 365,000 11.28% 37,000
Tennis & Pool Revenues 713,300 858,840 20.35% 145,180
Interest revenues 139,902 35,530 -74.60% (104,372)
Transfer In 378,550 482,550 27.47% 104,000
Miscellaneous revenues 259,899 35,150 -86.48% (224,749)
Total Revenues $33,242,588 $37,344,962 12.34% $4,102,374
Expenses
General Government $3,428,083 $3,798,695 10.81% $370,612
Public Safety 10,517,083 12,142,013 15.45% 1,624,930
Public Works 6,029,558 6,221,170 3.18% 191,612
Community Development 1,746,989 1,695,666 -2.94% (51,323)
Leisure Services 2,351,797 2,893,594 23.04% 541,797
Reserves & Contingencies 285,412 396,497 38.92% 111,085
Debt Service 2,282,736 2,327,786 1.97% 45,050
Transfer Out 1,038,550 1,162,350 11.92% 123,800
Golf 3,509,129 4,269,079 21.66% 759,950
Clubhouse Grounds 513,067 630,783 22.94% 117,716
Pool & Tennis 1,173,581 1,375,129 17.17% 201,548
Country Club Admin and F&B 366,603 432,200 17.89% 65,597
Total Expenses $33,242,588 $37,344,962 12.34% $4,102,374
Net $0 $0 $0
General Fund Budget Summary FY 2023
The General Fund is used to account for most of the day-to-day operations of the Village, which are financed
from property taxes, fees, licenses, permits, fines and forfeitures, intergovernmental and other general
revenue. A brief budget summary is provided below.
Actual
09/30/2020
Actual
09/30/2021
FY 2022
Adopted
Budget
FY 2023
Tentative
Budget
%
increase /
(decrease)
$
increase /
(decrease)
Millage Rate $7.5000 $7.5000 $7.0500 $7.0500 0% $0
Revenues
Ad-Valorem Taxes $16,991,314 $17,629,392 $17,615,577 $19,860,848 12.75% $2,245,271
Utility Service Taxes 2,558,092 2,539,175 2,597,955 2,636,753 1.49% 38,798
Franchise Fees 1,304,936 1,354,110 1,298,000 1,381,000 6.39% 83,000
Sales & Use Taxes 273,428 283,233 287,881 303,226 5.33% 15,345
Licenses & Permits 1,320,361 1,574,640 1,310,200 1,625,500 24.07% 315,300
Intergovernmental 2,057,271 1,826,787 1,477,720 1,653,100 11.87% 175,380
Charges for Services 2,171,956 1,727,413 1,778,380 1,896,775 6.66% 118,395
Fines & Forfeitures 195,198 153,849 121,112 125,750 3.83% 4,638
Interest 490,498 70,891 129,902 35,530 -72.65% (94,372)
Capital Lease Acquisitions 1,009,529 1,682,018 0 0 0.00% $0
Miscellaneous 160,151 296,240 11,680 11,600 -0.68% (80)
Total Revenues $28,532,733 $29,137,747 $26,628,407 $29,530,082 10.90% $2,901,675
Expenditures
General Government $3,262,340 $3,504,047 $3,428,083 $3,798,695 10.81% $370,612
Public Safety 10,102,249 10,550,874 10,517,083 12,142,013 15.45% 1,624,930
Public Works 5,443,660 5,456,227 5,511,446 5,721,170 3.81% 209,724
Community Development 1,385,314 1,295,219 1,746,989 1,695,666 -2.94% (51,323)
Leisure Services 2,305,311 1,709,542 2,351,797 2,893,594 23.04% 541,797
Debt Service 1,436,689 1,597,170 1,849,047 1,894,097 2.44% 45,050
Capital Lease Acquisitions 1,008,489 1,682,018 0 0 0.00% 0
Reserves & Contingencies 350,367 71,307 185,412 222,497 20.00% 37,085
Transfers Out 644,475 899,280 1,038,550 1,162,350 11.92% 123,800
Total Expenditures $25,938,893 $26,765,685 $26,628,407 $29,530,082 10.90% $2,901,675
Net Revenue Over Expense $2,593,841 $2,372,062 $0 $0 $0
Enterprise Funds Budget Summary FY 2023
The Village has two Enterprise Funds: The Country Club Fund and the Stormwater Management Utility
Fund. A brief description and budget summary for each is fund is provided below:
Country Club
The Country Club is an Enterprise Fund used to account for operations of the Village’s Golf & Country
Club, where the costs of providing goods and services to the general public on a continuing basis are
primarily financed or recovered through user charges. The Country Club accounts for the following
operations: Country Club Administration, Clubhouse Grounds, Golf, Tennis, Pool and Food & Beverage.
Revenue
Actual
9/30/2020
Actual
9/30/2021
FY 2022
Adopted
Budget
FY 2023
Tentative
Budget
%
increase/
(decrease)
$
increase /
(decrease)
Golf Greens/Cart/Walking Fees $2,181,361 $2,821,772 $2,510,000 $3,300,000 31.47% $790,000
Golf Shop revenues 325,038 437,186 462,500 668,000 44.43% 205,500
Driving Range revenues 314,177 509,455 375,000 477,600 27.36% 102,600
Membership revenues 832,888 1,049,617 1,070,500 1,139,700 6.46% 69,200
Restaurant revenues 79,638 311,307 328,000 365,000 11.28% 37,000
Tennis revenues 0 578,212 596,300 705,480 18.31% 109,180
Pool revenues 0 129,996 117,000 153,000 30.77% 36,000
Interest revenues 0 133 10,000 0 -100.00% (10,000)
Sale of Surplus 1,458 0 0 0 0.00% 0
Transfer from General Fund 0 274,000 378,550 482,550 27.47% 104,000
Appropriated Retained Earnings 0 0 227,319 0 -100.00% (227,319)
Miscellaneous 35,350 121,909 20,900 23,550 12.68% 2,650
Total Revenues $3,769,909 $6,233,588 $6,096,069 $7,314,880 19.99% $1,218,811
Expenses
Personnel Costs $977,836 $1,691,556 $2,043,420 $2,390,532 16.99% $347,112
Operating Costs
Golf 2,136,847 2,553,202 2,447,000 2,762,350 12.89% 315,350
Food & Beverage 31,318 13,659 15,000 20,000 33.33% 5,000
Country Club Administration 21,516 24,470 28,500 48,100 68.77% 19,600
Clubhouse Grounds 326,298 382,602 434,615 556,030 27.94% 121,415
Tennis 0 136,378 176,150 181,836 3.23% 5,686
Pool 0 178,790 182,695 207,794 13.74% 25,099
Insurance & General Liability 28,139 21,748 25,000 25,000 0.00% 0
Attorney Fees 4,044 8,695 10,000 7,549 -24.51% (2,451)
Capital Outlay 36,661 191,059 200,000 508,000 154.00% 308,000
Debt Service 433,689 433,689 433,689 433,689 0.00% 0
Reserve 0 0 100,000 174,000 74.00% 74,000
Total Expenses $3,996,348 $5,635,847 $6,096,069 $7,314,880 19.99% $1,218,811
Revenues over (under) expenses ($226,438) $597,741 $0 $0 $0
Enterprise Funds Budget Summary FY 2023
Stormwater Management Utility Fund
The Stormwater Management Utility Fund is an enterprise fund into which all revenues from the Stormwater
Management Utility Assessments, grants, and other funding sources are deposited and expenditures relating
to the stormwater management system are paid. The amount of the Stormwater Management Utility
Assessment is based on the estimated amount of stormwater runoff generated by impervious surfaces located
on parcels of real property within the Village.
Revenue
FY 2022
Adopted
Budget
FY 2023
Tentative
Budget
% increase/
(decrease)
$
increase /
(decrease)
Non Ad-Valorem Assessment $518,112 $500,000 -3.50% ($18,112)
Total Revenues $518,112 $500,000 -3.50% ($18,112)
Expenses
Public Works $518,112 500,000 -3.50% (18,112)
Total Expenses $518,112 $500,000 -3.50% ($18,112)
Revenues over (under) expenses $0 $0 $0
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: Leonard G. Rubin, Village Attorney
DATE: September 8, 2022
SUBJECT: ORDINANCE 1st Reading – Adoption of amendments to Police Officer Pension Plan to
incorporate changes set forth in the newly adopted Collective Bargaining Agreement
Through the adoption of Resolution 2022-29 on April 14, 2022, the Village Council ratified a new Collective
Bargaining Agreement (“CBA”) between the Village and the Police Benevolent Association of Palm Beach
County, Inc. The new CBA modified certain provisions applicable to the pension benefits for police officer
members, and these amendments need to be incorporated into the Village Code.
The attached Ordinance amends Chapter 2, “Administration,” Article V, “Pensions and Retirement
Systems,” Division 4, “Pension and Certain Other Benefits for Fire and Police Employees,” of the Village
Code of Ordinances to reflect the terms of the new CBA as follows:
Sections 2-159 and 2-161 are amended to raise the cap on retirement benefits from seventy-five
percent (75%) to eighty percent (80%) of average monthly earnings for police officers who retire
on and after October 1, 2022.
Section 2-161 is amended to increase the multiplier used to calculate the normal retirement benefit
from 2.75% to 3.0% for credited service on and after October 1, 2022.
Section 2-163 is amended to increase employee contributions for police officer members from
seven percent (7%) to:
Eight and one-half percent (8.5%) effective the first payroll after October 1, 2022;
Ten percent (10%) effective the first payroll after October 1, 2023; and
Indicate that state contributions pursuant to Chapter 175/185 (portion of state premium tax
collections on property and casualty insurance policies written within the Village) are applied to
reduce the Village’s annual contributions.
As indicated at the time the CBA was ratified, the enhancements to the pension benefits will have minimal
to no financial impact to the Village. Based on the actuarial analysis completed during union negotiations,
the additional contributions should be adequate to offset the increase in the pension benefit.
The attached Ordinance has been prepared and/or reviewed for legal sufficiency by this office.
Recommendation:
Village Staff requests Council consideration and approval on first reading of the attached
Ordinance amending Chapter 2 of the Village Code of Ordinances to modify the pension benefits
and contributions for police officer members as set forth in the Collective Bargaining Agreement
between the Village and the Police Benevolent Association of Palm Beach County, Inc. in
accordance with Village policies and procedures.
Page 1 of 7
ORDINANCE NO. ____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, AMENDING DIVISION 4, “PENSION 4
AND CERTAIN OTHER BENEFITS FOR FIRE AND POLICE EMPLOYEES,” 5
OF ARTICLE V, “PENSIONS AND RETIREMENT SYSTEMS,” OF CHAPTER 6
2, “ADMINISTRATION,” OF THE VILLAGE CODE OF ORDINANCES BY 7
AMENDING SECTION 2-159, “CREATION OF TRUST AND DEFINITIONS,” 8
SECTION 2-161, “BENEFIT AMOUNTS,” AND SECTION 2-163, 9
“CONTRIBUTIONS,” TO AMEND THE CALCULATION OF POLICE 10
OFFICER RETIREMENT BENEFITS TO INCREASE THE MULTIPLIER 11
USED TO CALCULATE RETIREMENT BENEFITS, MODIFY THE 12
MAXIMUM CAP AND INCREASE THE EMPLOYEE CONTRIBUTION FOR 13
POLICE OFFICER MEMBERS; PROVIDING FOR CODIFICATION; 14
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND 15
PROVIDING FOR AN EFFECTIVE DATE. 16
17
WHEREAS, the Village sponsors a retirement plan for its police officer and firefighter employees 18
known as the Village of North Palm Beach Fire and Police Retirement Fund, which is administered 19
by a Board of Trustees; 20
21
WHEREAS, the Village and the Palm Beach County Police Benevolent Association, Inc. have 22
agreed to a new Collective Bargaining Agreement that provides for changes to the Plan, 23
specifically, an increase in the maximum cap on retirement benefits, an increase in the benefit 24
multiplier, increases to the employee contributions rates, and a statement that Chapter 175 and 185 25
monies received from the State of Florida shall be used to offset the Village’s contribution; and 26
27
WHEREAS, the Village Council wishes to amend the Plan to incorporate these changes and 28
determines that the adoption of this Ordinance is in the interest of the public health, safety and 29
welfare of the Village and its residents. 30
31
NOW, THEREFORE BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 32
OF NORTH PALM BEACH, FLORIDA as follows: 33
34
Section 1. The foregoing “whereas” clauses are hereby ratified as true and are incorporated 35
herein. 36
37
Section 2. The Village Council hereby amends Chapter 2, “Administration,” Article V, 38
“Pensions and Retirement Systems,” Division 4, “Pension and Certain Other Benefits for Fire and 39
Police Employees,” of the Village Code of Ordinances as follows (additional language is 40
underlined and deleted language is stricken through): 41
42
Sec. 2-159. Creation of trust and definitions. 43
44
(a) Creation of trust. A pension and retirement system for full-time 45
firefighters and police officers of the village is hereby established to provide 46
retirement, survivor and disability benefits as provided by this division. The system 47
Page 2 of 7
shall be known as the Village of North Palm Beach Fire and Police Retirement 1
Fund and is intended to be a tax qualified plan under Internal Revenue Code Section 2
401(a) and meet the requirements of a governmental plan as defined in Internal 3
Revenue Code Section 414(d). 4
5
(b) Definitions. As used herein, unless otherwise defined or required by 6
the context, the following words and phrases shall have the meaning indicated: 7
8
Accrued benefit means the portion of a member's normal retirement benefit 9
which is considered to have accrued as of any date, as follows: 10
11
(1) A member's accrued benefit for years of credited service earned 12
before October 1, 2018 shall be equal to the sum of two and one-13
half percent of the member's average monthly earnings multiplied 14
by the member's credited service for the first twenty-four (24) years; 15
zero (0) percent of the member's average monthly earnings 16
multiplied by the member's credited service for each year after 17
twenty-four (24) years up to thirty (30) years; and two (2) percent of 18
the member's average monthly earnings multiplied by the member's 19
credited service for each year in excess of thirty (30) years. 20
21
(2) A member's accrued benefit for years of credited service earned on 22
and after October 1, 2018 (provided the member was employed by 23
the Village on or after July 11, 2019) shall be equal to two and three-24
fourths percent per year of service. For Police Officers and 25
Firefighters who retire prior to October 1, 2022, the total accrued 26
benefit shall not be greater than seventy-five (75) percent of average 27
monthly earnings at the time of retirement (including entry into the 28
DROP), but in all cases the accrued benefit earned on and after 29
October 1, 2018 shall be at least two and three-fourths percent per 30
year of service on and after October 1, 2018. For Firefighters and 31
Police Officers who retire on and after October 1, 2022, the total 32
accrued benefit shall not be greater than eighty (80) percent of 33
average monthly earnings at the time of retirement (including entry 34
into the DROP), but in all cases the accrued benefit earned on and 35
after October 1, 2018 shall be at least two and three-fourths percent 36
per year of service on and after October 1, 2018. 37
38
(3) For purposes of this calculation, average monthly earnings and 39
credited service as of the date of determination shall be used. The 40
accrued benefit is considered to be payable in the plan's normal form 41
commencing on the member's normal retirement date, with such 42
date determined as through the member remains in full-time 43
employment with the employer. 44
45
* * * 46
47
Page 3 of 7
Sec. 2-161. Benefit amounts. 1
2
(a) Normal retirement benefit. 3
4
(1) Amount. Each member who retires on or after the member's normal 5
retirement date shall be eligible to receive a normal retirement 6
benefit commencing on the member's actual retirement date. In all 7
cases, the benefit provided for years of service on and after October 8
1, 2018 shall be at least two and three-fourths percent of average 9
monthly earnings per year of service (provided the member was 10
employed by the village on and after July 11, 2019). The monthly 11
normal retirement benefit shall be calculated as follows: 12
13
For Police Officer members: An amount equal to the sum of two 14
and one-half percent of the member's average monthly earnings 15
multiplied by the member's credited service prior to October 1, 16
2018; and two and three-fourths percent for credited service on or 17
after October 1, 2018 (provided the member remained employed by 18
the Village as a police officer on or after July 11, 2019); and three 19
percent for credited service on and after October 1, 2022. On and 20
after October 1, 2022, a A Police Officer retiree's maximum monthly 21
pension benefit shall not exceed seventy-five (75) eighty (80) 22
percent of the retiree's average monthly earnings as that term is 23
defined in Section 2-159 above; for retirements prior to October 1, 24
2022, the maximum benefit is 75% of average monthly earnings. 25
26
For Firefighter members: An amount equal to the sum of two and 27
one-half percent of the member's average monthly earnings 28
multiplied by the member's credited service prior to October 1, 29
2018; and two and three-fourths percent for credited service on or 30
after October 1, 2018 (provided the member remained employed by 31
the Village as a firefighter on or after July 11, 2019). On and after 32
October 1, 2022, a Firefighter retiree's maximum monthly pension 33
benefit shall not exceed eighty (80) percent of the retiree's average 34
monthly earnings as that term is defined in Section 2-159 above; for 35
retirements prior to October 1, 2022, the maximum benefit is 75% 36
of average monthly earnings. 37
38
* * * 39
40
Sec. 2-163. Contributions. 41
42
(a) Member contributions. 43
44
(1) Amount. Members of the plan shall make regular contributions to 45
the fund at rate equal to two (2) percent of their respective earnings. 46
47
Page 4 of 7
For Police Officer members only: 1
2
(i) Effective at the beginning of the first full payroll period after 3
October 1, 2013, the Police Office member contribution 4
shall increase to two and sixty-seven one hundredths (2.67) 5
percent; 6
7
(ii) Effective the first full payroll period after October 1, 2014, 8
the Police Officer member contribution shall increase to 9
three and thirty-three one hundredths (3.33) percent; and 10
11
(iii) Effective the first full payroll period after October 1, 2015, 12
the Police Officer member contribution shall increase to four 13
(4) percent. 14
15
(iv) Effective the second payroll period following the adoption 16
of Ordinance 2019-11, the Police Officer member shall 17
contribute six (6) percent of earnings. 18
19
(v) Effective the first payroll period after October 1, 2020, the 20
Police Officer member shall contribute seven (7) percent of 21
earnings. 22
23
(vi) Effective the first full payroll after October 1, 2022, the 24
Police Officer member shall contribute eight and one-half 25
(8.5) percent of earnings. 26
27
(vii) Effective the first full payroll after October 1, 2023, the 28
Police Officer member shall contribute ten (10) percent of 29
earnings; and 30
31
(viii) During participation in the DROP, Police Officer members 32
shall contribute four (4) percent of earnings, with three (3) 33
percent credited to the member's DROP account and one (1) 34
percent applied to the Pension Plan Unfunded Actuarial 35
Accrued Liability ("UAAL"). 36
37
For Firefighter members only: 38
39
(i) Effective the beginning of the first full payroll period after 40
April 1, 2015, the Firefighter member contribution shall 41
increase to three and one-half (3½) percent; and 42
43
(ii) Effective the first full payroll period after April 1, 2016, the 44
Firefighter member contribution shall increase to five (5) 45
percent. 46
47
Page 5 of 7
(iii) Effective with the second payroll period following adoption 1
of Ordinance No. 2019-11, the Firefighter member 2
contribution shall increase from five (5) percent of earnings 3
to seven (7) [percent] of earnings. 4
5
(iv) Effective the first full payroll period after September 30, 6
2022, the Firefighter member contribution shall increase 7
from seven (7) percent to seven and one-half (7.5) percent. 8
9
(v) Effective the first full payroll period after September 30, 10
2023, the Firefighter member contribution shall increase 11
from seven and one-half (7.5) percent to eight (8) percent. 12
13
(vi) Effective the first full payroll period after September 30, 14
2024, the Firefighter member contribution shall increase 15
from eight (8) percent to eight and one-half (8.5) percent. 16
17
(vii) During DROP, the Firefighter member shall contribute four 18
(4) percent of earnings, with three (3) percent credited to the 19
member's DROP account and one (1) percent applied to the 20
Pension Plan. 21
22
(2) Duration. The village shall pick-up, rather than deduct from each 23
member's pay, beginning with the date of employment, two (2) 24
percent of the member's basic compensation. The monies so picked-25
up shall be deposited in the fund on a monthly basis. An account 26
record shall be maintained continuously for each member. Pick-up 27
contributions shall continue until death, disability or termination of 28
service, whichever shall occur first. Contributions shall remain in 29
the fund unless withdrawn as provided in the plan. No member shall 30
have the option to choose to receive the contributed amounts directly 31
instead of having them paid by the village directly to the plan. All 32
such pick-up contributions by the village shall be deemed and be 33
considered as part of the member's accumulated contributions and 34
subject to all provisions of the plan pertaining to accumulated 35
contributions of members. The intent of this provision is to comply 36
with Section 414(h)(2) of the Internal Revenue Code. For paying 37
Social Security taxes, and for such other purposes except as 38
specified in this plan, the amount of employee contributions 39
"picked-up" or paid by the village will be added to the amount 40
distributed on a current basis in order to determine total wages, 41
salary, pay or compensation. In the event that the employer agrees 42
to assume and pay member contributions in lieu of direct 43
contributions by the member, such contributions shall accordingly 44
be paid into the plan on behalf of the members. No member subject 45
to such agreement shall have the option of choosing to receive the 46
contributed amounts directly instead of having them paid by the 47
Page 6 of 7
employer directly to the plan. All such contributions by the 1
employer shall be deemed and considered as part of the member's 2
accumulated contributions and subject to all provisions of this plan 3
pertaining to accumulated contributions of members. The intent of 4
this language is to comply with section 414(h)(2) of the Internal 5
Revenue Code. 6
7
(3) Interest. Interest shall be credited to member contributions as of 8
September 30 of each year at a rate equal to the change in the 9
consumer price index, published by the U.S. Bureau of Labor 10
Statistics, over the twelve-month period ending on the previous June 11
30. The maximum rate for any year shall be seven (7) percent and 12
the minimum rate shall be zero (0) percent. 13
14
(4) Guaranteed refund. All benefits payable under this plan are in lieu 15
of a refund of accumulated contributions. In any event, however, 16
each member shall be guaranteed the payment of benefits on his 17
behalf at least equal in total amount to his accumulated 18
contributions. 19
20
(b) State contributions. Any monies received or receivable by reason of 21
the laws of the State of Florida for the express purpose of funding and paying for 22
the benefits of police officers or firefighters shall be deposited in the fund within 23
the time prescribed by law. Such monies shall be for the sole and exclusive use of 24
members or may be used to pay extra benefits for members. The State contributions 25
pursuant to Chapters 175/185 are applied to reduce the Village’s annual 26
contribution. 27
28
(c) Employer contributions. So long as this plan is in effect, the 29
employer shall make contributions to the fund in an amount at least equal to the 30
difference in each year as between the aggregate member and state contributions 31
for the year and the total cost for the year as shown by the most recent actuarial 32
valuation report for the system. The total cost for any year shall be defined as the 33
total of normal cost plus the additional amount sufficient to amortize the unfunded 34
actuarial liability in accordance with applicable laws of the State of Florida. The 35
employer's contribution shall be deposited on at least a quarterly basis. The State 36
contributions pursuant to Chapters 175/185 are applied to reduce the Village’s 37
annual contribution. 38
39
(d) Forfeitures. Any forfeitures arising shall be applied to reduce future 40
contributions to the plan. No forfeited amount shall be applied to change benefit 41
amounts for members. 42
43
* * * 44
45
Page 7 of 7
Section 3. All other provisions of Division 4 of Article V of Chapter 2 of the Village 1
Code of Ordinances not expressly amended as set forth above shall remain unchanged by the 2
adoption of this Ordinance. 3
4
Section 4. The provisions of this Ordinance shall become and be made part of the Code 5
of the Village of North Palm Beach, Florida. 6
7
Section 5. If any action, paragraph, sentence, clause, phrase or word of this Ordinance 8
is for any reason held be a court of competent jurisdiction to be unconstitutional, inoperative or 9
void, such holding shall not affect the remainder of this Ordinance. 10
11
Section 6. All ordinance or parts of ordinances and resolutions or parts of resolutions 12
of the Village of North Palm Beach, Florida, which are in conflict with this Ordinance are hereby 13
repealed to the extent of such conflict. 14
15
Section 7. This Ordinance shall be effective immediately upon adoption. 16
17
PLACED ON FIRST READING THIS _____ DAY OF __________, 2022. 18
19
PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF _________, 20
2022. 21
22
23
24
(Village Seal) 25
MAYOR 26
27
28
ATTEST: 29
30
31
VILLAGE CLERK 32
33
APPROVED AS TO FORM AND 34
LEGAL SUFFICIENCY: 35
36
37
VILLAGE ATTORNEY 38
39
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Members of the Village Council
THRU: Chuck Huff, Interim Village Manager
FROM: Leonard G. Rubin, Village Attorney
DATE: September 8, 2022
SUBJECT: Readoption of Ordinance 2022-12 on 2nd Reading - Amendment of the Stormwater
Utility Ordinance to include a Three-Tiered Utility Assessment for Single Family
Residential Properties.
At its July 14, 2022 meeting, the Village Council unanimously adopted Ordinance 2022-12 on second
and final reading.
Subsequent to the meeting, Staff discovered that the Notice of Public Hearing published in the Palm
Beach Post did not meet the minimum notice requirements for the adoption of municipal ordinances as
set forth in Section 166.041, Florida Statutes. Specifically, the meeting date and time for the scheduled
hearing were inadvertently omitted from the Notice of Public Hearing. Section 166.041(3)(a), Florida
Statutes, specifically requires that the notice of proposed enactment shall state the date, time and place
of the meeting at which the Ordinance will be adopted. The procedures set forth in Section 166.041,
Florida Statutes, constitute the uniform method for the adoption and enactment of municipal ordinances,
and a municipality is required to strictly adhere to its requirements.
In order to meet the statutorily prescribed requirements and prevent any future challenge to the validity
of the Ordinance, the Village re-published the Notice of Public Hearing to include all required information.
The Ordinance remains unchanged from the time it was originally adopted, and Staff has provided the
Council with all back up materials previously provided.
Recommendation:
Village Staff recommends that the Village Council readopt Ordinance No. 2022-12 providing for a three-
tiered utility assessment for single-family residential properties on second and final reading in accordance
with all statutory requirements and Village policies and procedures.
VILLAGE OF NORTH PALM BEACH
VILLAGE MANAGER’S OFFICE
TO: Honorable Mayor and Members of the Village Council
FROM: Andrew D. Lukasik, Village Manager
DATE: July 14, 2022
SUBJECT: Ordinance 2nd Reading - Amendment of the Stormwater Utility Ordinance to include a
Three Tiered Utility Assessment for Single Family Residential Properties.
Due to concerns about the condition of the Village’s aging stormwater system and the lack of funding
available to address such concerns, the Village Council determined that it was necessary to establish a
dedicated funding stream to address stormwater system needs. To that end, on July 8, 2021, the Village
Council created a Stormwater Management Utility and a Stormwater Management Utility Fund and
provided for the adoption of Stormwater Management Utility Assessments, to be levied by future
Resolution against real property in the Village. Further, on September 8, 2021, the Village Council
established a non-ad valorem assessment roll to fund stormwater system improvements.
During the September 8, 2021 hearing to establish the non-ad valorem assessment roll, the Village
Council received comments from residents who questioned the equity of using a flat rate for all single
family residential properties. Specifically, residents questioned the use of a flat fee for the single-family
residential class when there are large and small parcels as well as greater amounts of pervious and
impervious surfaces throughout the Village’s residential neighborhoods. Village Council directed staff to
reevaluate the fee levied on the single-family stormwater customer class to address the concerns raised
by residents during the hearing.
On February 24, 2022, the Village Council approved an agreement with Hazen & Sawyer to develop
options that will make distinctions between single-family parcels within the Village’s stormwater
assessment roll. On May 26, 2022, Hazen & Sawyer presented options regarding the stormwater utility
rate methodology to produce greater equity amongst the Single Family Residential rate class. After
discussion, the Village Council concurred with the recommendation to implement a three tier rate system
based upon parcel size as described below:
SFR Class
Tier 11 3,380
5,550 0.61 $7.78 $56.86
101
$5,743
Tier 22
5,357
5,550 0.97 $7.78 $90.11
2,159
$194,553
Tier 33
8,509
5,550 1.53 $7.78 $143.14
277
$39,651
Estimated Scenario 3 Revenue
$239,946
This SFR class fee structure maintains a stormwater utility rate that is almost the same as the rate
charged in FY2022 for most Single Family Residential property owners, but allows a reduction or increase
for those outliers with smaller or larger parcels respectively. Additionally, the revenue generated by this
1 Parcel area is less than or equal to 7,079 ft2.
2 Parcel area is greater than 7,079 ft2 but less than 15,475 ft2.
3 Parcel area is greater than 15,475 ft2.
proposed rate structure will only be $3,000 more than in FY2022 and does not result in an increase in
administrative burden.
At its June 30, 2022 meeting, the Village Council unanimously adopted the Ordinance on first
reading without modification.
Recommendation:
Village staff recommends adoption of an Ordinance on second and final reading amending the
Stormwater Utility Ordinance to include a Three-Tiered Utility Assessment for Single Family Residential
Properties.
Page 1 of 3
ORDINANCE NO. _____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH 3
PALM BEACH, FLORIDA, AMENDING CHAPTER 30, “STORMWATER 4
MANAGEMENT UTILITY,” OF THE VILLAGE CODE OF ORDINANCES BY 5
AMENDING SECTION 30-6, “STORMWATER MANAGEMENT UTILITY 6
ASSESSMENTS,” TO CREATE THREE TIERS FOR ASSESSMENTS IMPOSED 7
AGAINST IMPROVED SINGLE-FAMILY RESIDENTIAL PROPERTIES; 8
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERAB ILITY; 9
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, through the adoption of Ordinance No. 2021-09 on July 8, 2021, the Village Council 12
established a stormwater utility and provided for the collection of utility assessments against all 13
developed property within the Village to fund the functions of the utilit y, including, but not limited to, 14
the maintenance, planning, design, construction, regulation and inspection of stormwater facilities; and 15
16
WHEREAS, Section 30-6 of the Village Code currently establishes the method of calculating the rate to 17
be assessed against individual properties based on land use type and assesses each improved single-18
family residential property one equivalent residential unit (ERU) at a rate determined by resolution of 19
the Village Council; and 20
21
WHEREAS, due to concerns regarding the perceived inequity of a single assessment for all improved 22
single-family residential properties, the Village requested that its stormwater consultant investigate the 23
variation of impervious area within the residential single-family classification and develop scenarios to 24
more equitabl y assess such properties; and 25
26
WHEREAS, having reviewed the results of the study, the Village Council wishes to adopt a three -tier 27
assessment structure for single-family residential properties based on the total parcel area and determines 28
that the adoption of this Ordinance is in the best interests of the residents of the Village of North Palm 29
Beach. 30
31
NOW THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF 32
NORTH PALM BEACH as follows: 33
34
Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. 35
36
Section 2. The Village Council hereby amends Chapter 30, “Stormwater Management Utility,” of 37
the Village Code of Ordinances to read as follows (additional language is underlined and deleted 38
language is stricken through): 39
40
* * * 41
42
Sec. 30-6. Stormwater Management Utility Assessments. 43
44
(a) Stormwater management utility assessments are as currently established 45
or as hereafter adopted by resolution of the Village Council from time to time to pay the 46
costs of the stormwater management services provided by the Utility including, but not 47
Page 2 of 3
limited to, administration, planning, design, permitting, construction, maintenance, 1
regulation, inspection, and enforcement activities. 2
3
(b) Stormwater management utility assessments shall be based on the cost of 4
providing stormwater management services to types of property uses within the Village. 5
The Village Council may revise the schedule of stormwater rates from time to time to 6
reflect changes in the cost of providing such services. 7
8
(c) The rates for the stormwater management utility assessments shall be 9
according to the following types of land uses: 10
11
Type of Land
Use Monthly Rate Annual Rate
Single-family
Residential
(Parcel area is
less than or
equal to 7,079
sq.ft.)
(1.00 0.61
ERU) x (per
ERU rate1)
(1.00 0.61
ERU) x (per
ERU rate) x 12
Single-family
Residential
(Parcel area is
greater than
7,079 sq.ft.
but less than
15,475 sq.ft.)
(0.97 ERU) x
(per ERU
rate1)
(0.97 ERU) x
(per ERU rate)
x 12
Single-family
Residential
(Parcel area is
equal to or
greater than
15,475 sq.ft.)
(1.53 ERU) x
(per ERU
rate1)
(1.53 ERU) x
(per ERU rate)
x 12
Condominium
(0.22 ERU per
residential
unit) x (per
ERU rate)
(0.22 ERU per
residential
unit) x (per
ERU rate) x 12
Multifamily
Residential
(1.00 ERU) x
(parcel IA /
5,550 sq.ft.) x
(per ERU rate)
(1.00 ERU) x
(parcel IA /
5,550 sq.ft.) x
(per ERU rate)
x 12
Nonresidential (1.00 ERU) x
(parcel IA /
(1.00 ERU) x
(parcel IA /
5,550 sq.ft.) x
Page 3 of 3
5,550 sq.ft.) x
(per ERU rate)
(per ERU rate)
x 12
1
1The ERU rate shall be established by separate resolution. 2
3
(d) Stormwater management assessments shall apply to all properties within 4
the Village that are benefited by the stormwater utility including those properties which 5
are owned or occupied by a nonexempt governmental or nonprofit entity which are 6
otherwise tax-exempt for ad valorem tax purposes. Public right-of-way and bodies of 7
water are exempt from the application of stormwater management utility assessments. 8
Public schools are exempt from stormwater management utility assessments pursuant to 9
ruling of the Circuit Court for the Fifteenth Judicial Circuit (Palm Beach County) in the 10
case of The School Board of Palm Beach County v. City of West Palm Beach. 11
12
* * * 13
14
Section 3. The provisions of this Ordinance shall become and be made a part of the Code of the 15
Village of North Palm Beach, Florida. 16
17
Section 4. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for any 18
reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, such holding 19
shall not affect the remainder of this Ordinance. 20
21
Section 5. All ordinances or parts of ordinances and resolutions or parts of resolutions in conflict 22
herewith are hereby repealed to the extent of such conflict. 23
24
Section 6. This Ordinance shall take effect immediately upon adoption. 25
26
PLACED ON FIRST READING THIS ______ DAY OF ________________, 2022. 27
28
PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF ___________, 2022. 29
30
31
(Village Seal) 32
MAYOR 33
34
ATTEST: 35
36
37
VILLAGE CLERK 38
39
APPROVED AS TO FORM AND 40
LEGAL SUFFICIENCY: 41
42
43
VILLAGE ATTORNEY 44
Single-Family Residential Property Class
Evaluation
The Village has asked Hazen to further investigate the variation of
impervious area within the Single Family Residential (SFR)
classification and the possible correlation with other property attributes.
The purpose of this is to evaluate the potential of improving rate
structure equity by increasing granularity in this property classification.
This investigation comes in response to the SFR rate structure assigning
all properties (in the SFR classification) the same stormwater
assessment based on one equivalent residential unit (the origin of which
is the average impervious area of a statistically significant sample of
hand-measured SFR parcels).
Table of Contents
Introduction ..................................................................................................................... 2
Methodology .................................................................................................................... 2
Analysis ........................................................................................................................... 3
Parcel Area ............................................................................................................................................ 3
Total Living Area ................................................................................................................................... 4
Impervious Area .................................................................................................................................... 5
Scenarios ........................................................................................................................ 6
North Palm Beach Village Council Page 2 of 7
SFR Property Class Evaluation
Introduction
In 2021 the Village of North Palm Beach (the Village), after conducting both a feasibility study and a
stormwater utility management study, established and implemented a non-ad valorem assessment to
operate and maintain its stormwater utility services. While the initial feasibility and rate studies analyzed
the distribution of properties and their impervious area by customer class, analysis of property diversity
was not conducted within the classes. Due to the rate structure established, single-family residential (SFR)
properties were assessed one (1) equivalent residential unit (ERU). This ERU was developed by
calculating the average impervious area (IA) based on a statistically significant sample of randomly
selected and individually measured SFR parcels (132 out of 2,537).
Through the public notification and hearing process the Village learned of some concern regarding the
perceived equity of the constant assessment for SFR properties. Previous to the non-ad valorem
assessment, the Village funded stormwater utility needs from general fund revenues (largely ad-valorem
taxes). This method of revenue generation was based on the value of the property, whereas a non-ad
valorem assessment does not differentiate based on property value but some other measurement, in this
case IA, relevant to the levy. This task will evaluate and summarize different measures of variation
within the SFR customer class relevant to a parcel’s impact on the stormwater system. This project is not
scoped to manually measure all SFR properties within the Village, rather to investigate the variation of
SFR property attributes (lot area, living area, etc.) as they relate to a statistically significant sample of
manually measured impervious areas (IA) within the SFR property class.
Methodology
As a statistically significant portion of the SFR properties were measured as part of the development of
the ERU value in the Feasibility Study, these values were used in conjunction with Palm Beach County
Property Appraiser (PBCPA) data and parcel GIS shapefiles for the 2021 tax year obtained from the
Florida Department of Revenue (FDOR) website. These data were reviewed to determine if any of the
collected metrics could relate to a SFR parcel’s stormwater utility usage. In consultation with the Village
the following variables, presented in order of increasing administrative complexity and cost, were
selected for further examination and potential SFR ERU scenarios:
Parcel Area
Living Area
Impervious Area
Each variable above was selected for its potential correlation with impervious area overall and evaluated
using scatter plots and correlation. SFR parcels with measured IA were matched to their respective parcel
area and total living area for correlation analysis to confirm the positive correlation assumption. Summary
statistics and correlations were developed in Microsoft Excel using the Data Analysis add-in.
North Palm Beach Village Council Page 3 of 7
SFR Property Class Evaluation
Once summary statistics were collected on the population (all SFR parcels), they were used to group the
statistically significant samples of measured IA and their respective parcel areas or living areas into
potential ERU distribution scenarios. These groups were determined by averaging the measured IA of the
sample parcels within each potential parcel area or living area grouping as decided after analysis.
Analysis
Summary statistics were produced to determine how closely the means and standard deviations matched
between population and the measured IA sample parcels. Variables (parcel area, living area) were
matched to their IA sample parcels, Table 1 shows summary statistics for the IA sample, SFR parcel size
below:
Table 1: SFR Property Class Summary Statistics (ft2)
Metric Mean Median Max Min
Std.
Deviation
Sample
Size
Impervious Area Sample 5,550 5,061 13,393 2,146 2,118 132
SFR Parcel Size (sample) 11,460 10,800 40,487 3,748 4,290 132
SFR Parcel Size (all) 11,276 10,306 53,718 3,704 4,197 2,537
Within the SFR property class, IA varies greatly within the sample with a minimum of 2,146 and a
maximum of 13,393 square feet (ft2) respectively. In addition to statistical significance, summary
statistics between sample size and all SFR parcels were compared to ensure a representative sample. The
smallest lots within the Village are approximately 3,700 square feet, but the average IA for the Village
based on the sample is approximately 5,550 ft2.
Parcel Area
Parcel Area is the area in square feet of a SFR parcel. It was assumed that parcel area would correlate
positively with IA. The assumption was confirmed by plotting parcel areas with their respective matching
measured IA values in Figure 1:
North Palm Beach Village Council Page 4 of 7
SFR Property Class Evaluation
Figure 1: SFR Parcel Area and IA
Parcel area shows a strong positive correlation with IA. This approach to creating multiple tiers is also the
least administratively burdensome because it utilizes data which is already a part of the PBCPA data
collection process and can be automatically included in future tax rolls without any additional effort.
Parcel area rarely changes and when it does, it will be updated by the property appraiser without any
additional effort from the Village.
A cluster of SFR parcels within the sample skew towards the lower end (bottom left of blot) of the
spectrum when it comes to IA as compared to total parcel square footage. This indicates that some
alternative tier scenarios could be appropriately more equitable, particularly related to owners of smaller
SFR properties. Any such scenarios should be developed with consideration of total revenue collected.
Total Living Area
Total living area measures the livable area of a property. Total living area was obtained by summing the
living area data set by parcel ID and joining it with the measured IA sample in GIS. Matches are
approximate due to available data. Figure 2 shows a scatter plot with IA on the y-axis and total living area
on the x-axis. While it is positively correlated with SFR IA, it is not as strong of a relationship as shown
by parcel area in the preceding analysis based on parcel area.
0
2000
4000
6000
8000
10000
12000
14000
16000
0 5000 10000 15000 20000 25000 30000 35000 40000 45000Impervious Area (ft2)Parcel Area (ft2)
North Palm Beach Village Council Page 5 of 7
SFR Property Class Evaluation
Figure 2: SFR Total Living Area and IA
It was also observed that it is possible to have a greater total living area than parcel area, which makes it
hard to argue it is not counting space twice in buildings with multiple stories. Living area only measures
the habitable area of a dwelling interior and may include vertical area (ex. two-story houses). Vertical
living area could overrepresent the relationship to IA. Driveways, paved patios, garages and pool
enclosures, which constitute a large portion of SFR property IA, are also excluded from the living area
metric.
Advantages to this measurement include that it encompasses all livable area within a parcel, including
potential extra buildings or development on the parcel. Disadvantages include that it will need to be
updated annually to account for changes in property owner development in order to maintain consistency.
Living area by parcel is not readily available and requires extra data processing to sum living area by
parcel number and match it to the appropriate parcel location in GIS for quality assurance.
Impervious Area
Determining each parcel’s unique IA is the most equitable way to determine a parcel’s contribution to the
stormwater utility system. Unfortunately, it is the most administratively burdensome and cost prohibitive.
In order to implement a SFR stormwater assessment based on unique IA, every SFR parcel would need to
be measured manually and updated annually. This includes the verification of IA against aerial imagery
(or updating through building permit processes) to ensure properties adding or removing IA by way of
permitted or unpermitted renovations or development are assessed correctly. This annual update also
includes the repetition of the public notification process should parcels’ rates change from the previous
year. In addition, each property would have an individual/unique assessment rate which could spark
debate among neighbors who perceive their impacts to be similar.
0
2000
4000
6000
8000
10000
12000
14000
16000
0 10000 20000 30000 40000 50000 60000 70000Impervious Area (ft2)Total Living Area (ft2)
North Palm Beach Village Council Page 6 of 7
SFR Property Class Evaluation
Scenarios
While there is a correlation between total living area and IA, and unique IA is the most equitable option,
they are not the most efficient when administrative burden and cost are considered. That said, there are
other ways that this analysis can be applied to alleviate some of the perceived inequity. Given existing
data, the most efficient way to group SFR parcels, other than by using a single ERU based on a
statistically significant sample, is to group parcels statistically based on parcel area. It is impossible for a
parcel to contain more IA than the parcel area, which may explain why the correlation between total
living area and IA is positive but much weaker than the correlation between parcel area and IA. Due to
weak correlation and the high administrative burden, living area was ruled out as a potential metric for
grouping IA in favor of parcel area. Two potential parcel area driven scenarios are outlined below in
addition to the scenario of measuring all SFR IA:
Scenario 1: Manually Measured SFR IA
o All SFR parcels are measured individually. This approach is not recommended based on
the previously discussed administrative difficulties.
Scenario 2: Parcel Area Driven Two-tier SFR
o Small Tier – All parcels with less than or equal to mean (less than or equal to 11,277 ft2)
SFR parcel area are assigned an ERU that is equal to the average IA of measured sample
parcels falling within the Small Tier divided by the ERU Unit (5,550 ft2).
o Large Tier - All parcels with greater than mean (greater than 11,277 ft2) SFR parcel area
are assigned an ERU that is equal to the average IA of measured sample parcels falling
within the Large Tier divided by the ERU Unit (5,550 ft2).
Scenario 3: Parcel Area Driven Three-tier SFR
o Small Tier - All lots with less than or equal to mean SFR parcel area minus one standard
deviation (less than or equal to 7,079 ft2) are assigned an ERU that is equal to the average
IA of measured sample parcels falling within the Small Tier divided by the ERU Unit
(5,550 ft2).
o Medium Tier - All lots within plus or minus one standard deviation of mean (greater than
7,079 ft2 but less than 15,475 ft2) SFR parcel area are assigned an ERU that is equal to
the average IA of measured sample parcels falling within the Medium Tier divided by the
ERU Unit (5,550 ft2).
o Large Tier - All lots greater than plus one standard deviation (greater than or equal to
15,475 ft2) of mean SFR parcel area are assigned an ERU that is equal to the average IA
of measured sample parcels falling within the Large Tier divided by the ERU Unit (5,550
ft2).
North Palm Beach Village Council Page 7 of 7
SFR Property Class Evaluation
Table 2 below shows that the impact of reevaluating the ERU to match the average IA of the tiers
described above redistributes the estimated annual revenue. While Scenario 2 would cause a revenue
shortfall of $3,780 annually compared to the Current Scenario, Scenario 3 would increase annual revenue
by $3,092.
Table 2: Parcel Area Driven Scenario Revenue Estimates with Added Tiers (ft2)
Scenario Tier
Average
IA
ERU
Unit (ft2)
ERU
(Average
IA/ERU)
Rate
per
ERU
Annual
Cost per
Parcel
Parcel
Count
Estimated
Annual
Revenue
Current
Scenario N/A 5,550 5,550 1.00 $7.78 $93.36
2,537
$236,854
Estimated Current Scenario Revenue
$236,854
Scenario 2 Tier 11
4,525
5,550 0.82 $7.78 $76.12
1,604
$122,095
Tier 22
7,071
5,550 1.27 $7.78 $118.95
933
$110,979
Estimated Scenario 2 Revenue
$233,074
Scenario 3
Tier 13 3,380
5,550 0.61 $7.78 $56.86
101
$5,743
Tier 24
5,357
5,550 0.97 $7.78 $90.11
2,159
$194,553
Tier 35
8,509
5,550 1.53 $7.78 $143.14
277
$39,651
Estimated Scenario 3 Revenue
$239,946
1 Parcel area is less than or equal to 11,277 ft2.
2 Parcel area is greater than 11,277 ft2.
3 Parcel area is less than or equal to 7,079 ft2.
4 Parcel area is greater than 7,079 ft2 but less than 15,475 ft2.
5 Parcel area is greater than 15,475 ft2.
Stormwater Utility Assessment Rate Structure
•Created multiple property classifications
•Largest classification is SFR
•All SFR parcels currently assessed at rate of one ERU
•One ERU = 5,550 SF Impervious Area
•Village desires more granular approach to improve equity
1
North Palm Beach Parcel Distribution
by General Property Use Class
Options considered for improved equity
2
1.Measure impervious area of all SFR parcels
(eliminated based on administrative burden)
2.Create two or more “Tiers” based on parcels’
runoff impact
•Tiers based on correlation of Parcel Area to
Impervious Area
•Tiers based on correlation of Living Area to
Impervious Area
Results based on Parcel Area Tier Development
3
Scenario Tier Average IA Parcel Area Size
ERU
(Average IA/ERU)
Annual
Cost per Parcel
Parcel Count Estimated Annual Revenue
Current Scenario N/A 5,550 N/A 1.00 $93.36 2,537 $236,854
Estimated Current Scenario Revenue $236,854
Scenario 2 Tier 1 4,525 ≤ 11,277 ft2 0.82 $76.12 1,604 $122,095
Tier 2 7,071 > 11,277 ft2 1.27 $118.95 933 $110,979
Estimated Scenario 2 Revenue $233,074
Scenario 3
Tier 1 3,380 ≤7,079 ft2 0.61 $56.86 101 $5,743
Tier 2 5,357
> 7,079 ft2
but
≤15,475 ft2 0.97 $90.11 2,159 $194,553
Tier 3 8,509 > 15,475 ft2 1.53 $143.14 277 $39,651
Estimated Scenario 3 Revenue $239,946
ERU = 5,550 sf
Rate per ERU = $7.78
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: Leonard G. Rubin, Village Attorney
DATE: September 8, 2022
SUBJECT: Readoption of Ordinance 2022-13 on 2nd Reading -– Amending Article II, “Meetings
and Gatherings,” of Chapter 20, “Parks, Playgrounds and Recreation,” of the Village
Code of Ordinances to increase the permit requirement threshold for Village parks to 25
persons.
At its July 14, 2022 meeting, the Village Council adopted Ordinance 2022-13 on second and final reading
by a 4 to 1 vote.
Subsequent to the meeting, Staff discovered that the Notice of Public Hearing published in the Palm
Beach Post did not meet the minimum notice requirements for the adoption of municipal ordinances as
set forth in Section 166.041, Florida Statutes. Specifically, the meeting date and time for the scheduled
hearing were inadvertently omitted from the Notice of Public Hearing. Section 166.041(3)(a), Florida
Statutes, specifically requires that the notice of proposed enactment shall state the date, time and place
of the meeting at which the Ordinance will be adopted. The procedures set forth in Section 166.041,
Florida Statutes, constitute the uniform method for the adoption and enactment of municipal ordinances,
and a municipality is required to strictly adhere to its requirements.
In order to meet the statutorily prescribed requirements and prevent any future challenge to the validity
of the Ordinance, the Village re-published the Notice of Public Hearing to include all required information.
The Ordinance remains unchanged from the time it was originally adopted, and Staff has provided the
Council with all back up materials previously provided.
Recommendation:
Village Staff recommends that the Village Council readopt Ordinance No. 2022-13 increasing the permit
requirement threshold for gatherings at Village parks and recreation areas to more than twenty-five
persons on second and final reading in accordance with all statutory requirements and Village policies
and procedures.
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Council
THRU: Andrew D. Lukasik, Village Manager
FROM: Leonard G. Rubin, Village Attorney
DATE: July 14, 2022
SUBJECT: ORDINANCE 2nd Reading – Amending Article II, “Meetings and Gatherings,” of Chapter
20, “Parks, Playgrounds and Recreation,” of the Village Code of Ordinances to increase
the permit requirement threshold for Village parks to 25 persons
At its meeting on June 9, 2022, the Village Council briefly discussed the Village Code requirement for
permits within Village park and recreation areas. Section 20-31 of the Village Code of Ordinances
currently provides as follows:
If a meeting, gathering or other assemblage for a common purpose, cause, activity or
reason, in any park or recreation area, will involve an attendance of over ten (10) persons
and is not a part of a scheduled program or activity either sponsored or officially
recognized by the village, or participation or attendance in a sports event at a n
appropriately designated park area, the person responsible for or in charge of such
meeting or gathering shall obtain a permit from the recreation director before participating
or engaging in such activity in a park area.
The purpose of this requirement is to regulate the use of Village parks so as to ensure that large,
organized activities do not impair the ability of Village residents and other members of the public from
utilizing the Village’s recreational facilities. Because smaller groups of ten to twenty persons are unlikely
to negatively impact access to the parks, Village Staff recommended that the threshold for the permit
requirement be raised to gatherings of over twenty persons.
At its June 30, 2022 meeting, the Village Council approved the Ordinance on first reading;
however, the Council amended the proposed Ordinance to require a permit for gatherings of over
twenty-five (25) persons (in lieu of twenty (20) persons).
There is no immediate fiscal impact.
The attached Ordinance has been prepared by this office and reviewed for legal sufficiency.
Recommendation:
Village Staff requests Council consideration and approval on second reading of the attached
Ordinance amending Section 20-31 of the Village Code of Ordinances to increase the permit
threshold for Village parks and recreation areas to gatherings of more than twenty-five (25)
persons.
Page 1 of 3
ORDINANCE NO. _____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH 3
PALM BEACH, FLORIDA, AMENDING DIVISION 2, “PERMIT,” OF ARTICLE II, 4
“MEETINGS AND GATHERINGS,” OF CHAPTER 20, “PARKS, PLAYGROUNDS 5
AND RECREATION,” OF THE VILLAGE CODE OF ORDINANCES BY 6
AMENDING SECTION 20-31, “PERMIT REQUIRED,” TO INCREASE THE 7
PERMIT REQUIREMENT THRESHOLD TO TWENTY-FIVE PERSONS; 8
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; 9
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, Section 20-31 of the Village Code of Ordinances currently requires that any gathering of 12
over ten persons within a Village park or recreation area that is not part of a scheduled program or activity 13
requires the organizer to obtain a permit; and 14
15
WHEREAS, the Village Council wishes to increase the permit threshold to gatherings of over twenty-16
five persons and determines that the adoption of this Ordinance is in the best interest of the residents of 17
the Village of North Palm Beach. 18
19
NOW THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF 20
NORTH PALM BEACH as follows: 21
22
Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. 23
24
Section 2. The Village Council hereby amends Article II, “Meetings and Gatherings,” of Chapter 25
20, “Parks, Playgrounds and Recreation,” of the Village Code of Ordinances by amending Division 2, 26
“Permit,” to read as follows (additional language is underlined and deleted language is stricken through): 27
28
DIVISION 2. PERMIT 29
30
Sec. 20-31. Required. 31
32
If a meeting, gathering or other assemblage for a common purpose, cause, activity 33
or reason, in any park or recreation area, will involve an attendance of over ten (10) 34
twenty-five (25) persons and is not a part of a scheduled program or activity either 35
sponsored or officially recognized by the village, or participation or attendance in a sports 36
event at an appropriately designated park area, the person responsible for or in charge of 37
such meeting or gathering shall obtain a permit from the recreation director before 38
participating or engaging in such activity in a park area. 39
40
Sec. 20-32. Form. 41
42
The permit required by section 20-31 shall be in such form as may be established 43
by the recreation director. 44
45
46
Page 2 of 3
Sec. 20-33. Application. 1
2
An application for a permit required by section 20-31 shall contain the following 3
items: 4
5
(1) The name and address of the applicant. 6
7
(2) The name and address of the person, corporation or association sponsoring 8
the activity, if any. 9
10
(3) The day and hours for which the permit is desired. 11
12
(4) The park or portion thereof for which such permit is desired. 13
14
(5) An estimate of the anticipated attendance. 15
16
(6) Any other information which the recreation director shall find reasonably 17
necessary to a fair determination as to whether a permit should be issued. 18
19
Sec. 20-34. Standards for issuance. 20
21
The recreation director or the village manager shall issue a permit under this 22
division when he finds: 23
24
(1) That the proposed activity or use of the park will not unreasonably 25
interfere with or detract from the general public enjoyment of the park. 26
27
(2) That the proposed activity or use will not unreasonably interfere with or 28
detract from the promotion of public health, welfare, safety and recreation. 29
30
(3) That the proposed activity or use is not reasonably anticipated to incite 31
violence, crime or disorderly conduct. 32
33
(4) That the proposed activity will not entail unusual, extraordinary or 34
burdensome expense or police operation by the village. 35
36
(5) That the facilities desired have not been reserved for other use at the day 37
and hour required in the application. 38
39
Sec. 20-35. Appeal from refusal to issue. 40
41
(a) Within five (5) days after receipt of an application, the recreation director 42
or village manager shall apprise an applicant, in writing, of his reasons for refusing a 43
permit required by this division. 44
45
(b) Any aggrieved person shall have the right to appeal, in writing, within five 46
(5) days to the village council, which shall consider the application under the standards 47
Page 3 of 3
set forth in section 20-34 and sustain or overrule the recreation director's or village 1
manager's decision within seven (7) days. 2
3
(c) The decision of the village council shall be final. 4
5
Sec. 20-36. Revocation. 6
7
The recreation director may revoke a permit required by this division upon a 8
finding of a violation of any rule, ordinances or provision of this Code, or upon good 9
cause shown. 10
11
Section 3. The provisions of this Ordinance shall become and be made a part of the Code of the 12
Village of North Palm Beach, Florida. 13
14
Section 4. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for any 15
reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, such holding 16
shall not affect the remainder of this Ordinance. 17
18
Section 5. All ordinances or parts of ordinances and resolutions or parts of resolutions in conflict 19
herewith are hereby repealed to the extent of such conflict. 20
21
Section 6. This Ordinance shall take effect immediately upon adoption. 22
23
PLACED ON FIRST READING THIS ______ DAY OF ________________, 2022. 24
25
PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF ___________, 2022. 26
27
28
(Village Seal) 29
MAYOR 30
31
32
ATTEST: 33
34
35
VILLAGE CLERK 36
37
APPROVED AS TO FORM AND 38
LEGAL SUFFICIENCY: 39
40
41
VILLAGE ATTORNEY 42
VILLAGE OF NORTH PALM BEACH
HUMAN RESOURCES DEPARTMENT
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: Renee Govig, Director of Human Resources and Risk Management
Leonard G. Rubin, Village Attorney
DATE: September 8, 2022
SUBJECT: ORDINANCE 2nd Reading – Repealing Article III, Chapter 8 of the Village Code
providing for emergency duty compensation for exempt employees during a declared
local state of emergency
Through the adoption of Ordinance No. 2013-14 on September 26, 2013, the Village Council amended
Chapter 8 of the Village Code of Ordinance to provide emergency duty compensation for exempt
employees performing disaster-related emergency work during a declared local state of emergency. As
the Council is aware, the Village recently completed a comprehensive review and update of its personnel
rules and regulations, and through the adoption of Resolution No. 2022-57 on July 28, 2022, the Village
Council adopted a revised and updated Personnel Rules and Regulations Manual.
The updated Manual provides for emergency pay for both non-exempt and exempt employees. Non-
exempt employees who work during a declared state of emergency within the Village shall be paid at two
(2) times their regular rate of pay. Exempt employees who perform work during a declared state of
emergency shall receive the corresponding number of hours worked in an Administrative Leave Bank,
not to exceed sixty (60) hours. The Administrative Leave Bank hours must be used prior to the end of
the next full fiscal year after the conclusion of the state of emergency or they are forfeited. Furthermore,
these hours are not payable upon separation from employment for any reason. A copy of the relevant
provision of the updated Manual is attached.
As noted in the back up materials presented to Council at the last meeting, the adoption of these new
emergency pay regulations for exempt employees necessitates the repeal of Article III, Chapter 8 of the
Village Code of Ordinance because the provisions are in conflict. Please note, however, that the Code
provisions being repealed provide compensation only for disaster-related emergency work, which is
defined as emergency protective measures (such as security in disaster areas and the provision of
essential needs at central distribution points) and debris removal. While the new policy provides for leave
hours and not compensation, it applies to all work performed by exempt employees during a local state
of emergency within the Village.
There is no immediate fiscal impact.
At its August 25, 2022 meeting, the Village Council adopted the Ordinance on first reading without
modification.
Recommendation:
Village Staff requests Council consideration and approval on second and final reading of the
attached Ordinance repealing Article II, Chapter 8 of the Village Code of Ordinances providing for
emergency duty compensation for exempt employees during a declared state of emergency i n
accordance with Village policies and procedures.
Page 1 of 4
ORDINANCE NO. 2022-_____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 8, 4
“EMERGENCY MANAGEMENT,” OF THE VILLAGE CODE OF 5
ORDINANCES TO REPEAL ARTICLE III, “EXEMPT EMPLOYEE 6
EMERGENCY DUTY” PROVIDING FOR THE COMPENSATION OF 7
DISASTER-RELATED EMERGENCY WORK DURING A DECLARED 8
STATE OF EMERGENCY; PROVIDING FOR CODIFICATION; PROVIDING 9
FOR SEVERABILITY; PROVIDING FOR CONFLICTS AND PROVIDING 10
FOR AN EFFECTIVE DATE. 11
12
WHEREAS, through the adoption of Ordinance No. 2013-14 on September 26, 2013, the Village 13
Council amended Chapter 8 of the Village Code to provide for Emergency Duty Compensation 14
for exempt employees when a local state of emergency has been declared within the Village; and 15
16
WHEREAS, the Village recently completed a comprehensive review and update of its Personnel 17
Rules and Regulations, and through the adoption of Resolution No. 2022-57 on July 28, 2022, the 18
Village Council adopted a revised and updated Personnel Rules and Regulations Manual; and 19
20
WHEREAS, the updated Personnel Rules and Regulations Manual includes a policy for the 21
emergency pay for non-exempt employees at twice their regular rate and compensation for exempt 22
employees in the form of an administrative leave bank; and 23
24
WHEREAS, based on this recent update, the Village Council wishes to repeal Article III of Section 25
8 (Exempt Employee Emergency Duty) and determines that the adoption of this Ordinance is in 26
the best interests of the Village and its residents. 27
28
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 29
OF NORTH PALM BEACH, FLORIDA as follows: 30
31
Section 1. The foregoing “Whereas” clauses are hereby ratified as true and correct and are 32
incorporated herein. 33
34
Section 2: The Village Council hereby amends Chapter 8, “Emergency Management,” of the 35
Village Code of Ordinances by repealing Article III, “Exempt Employee Emergency Duty,” in its 36
entirety (deleted language stricken through): 37
38
ARTICLE III. EXEMPT EMPLOYEE EMERGENCY DUTY 39
40
Sec. 8-31. Exempt Employee Emergency Duty Compensation. 41
42
(a) Eligible employees. Eligible employees include all full-time exempt 43
employees who are required to perform disaster-related emergency work after a local state 44
of emergency has been declared pursuant to section 8-5 of this chapter. The terms 45
Page 2 of 4
“exempt” or “non-exempt” as used in this section shall be defined under the Fair Labor 1
Standards Act, as amended from time to time. 2
3
(b) Disaster-related emergency work. Disaster-related emergency work shall 4
be defined to include emergency protective measures and debris removal. No other work 5
shall be considered disaster-related emergency work. Examples include, in accordance 6
with Federal Emergency Management Agency (FEMA) guidelines, as amended from time 7
to time, the following: 8
9
(1) Emergency protective measures include those activities undertaken before, 10
during and following a disaster that are necessary to save lives, protect 11
public health and safety, and prevent damage to improved public or private 12
property. Examples of such activities include: search and rescue; security 13
forces; emergency medical care; emergency mass care and shelter when 14
such cannot be provided by volunteer agencies; security in the disaster area 15
to include the alerting of public dangers by setting up barricades or other 16
warning devices; provision of food, water, ice, and other essential needs at 17
central distribution points for local citizens; provision of temporary 18
facilities such as temporary bridges or road detours for essential community 19
services; and removal of health and safety hazards. 20
21
(2) Debris removal activities include the clearance of trees and woody debris, 22
building wreckage, sand, mud, silt, and gravel, vehicles and other disaster-23
related material. These activities must be necessary to eliminate immediate 24
threats to lives, public health and safety, eliminate immediate threats of 25
significant damage to improved public or private property, to the extent 26
such removal is the legal responsibility of the village; or ensure economic 27
recovery of the village to the benefit of the community-at-large. 28
29
(c) Method of calculation and payment. 30
31
(1) Exempt full-time employees shall receive emergency duty compensation at 32
their hourly rate under the circumstances outlined in this section. This 33
hourly rate shall be in addition to the exempt employee’s regular salary. 34
35
(2) Because exempt employees are paid on a salary basis, the hourly rate 36
referenced in subsection (c)(1) above shall be defined as the employee’s 37
annual salary divided by 2080. The employee’s annual salary for the 38
purposes of this calculation shall be the employee’s annual base salary at 39
the time the disaster-related emergency work was performed. 40
41
(3) The emergency duty compensation shall be calculated beginning in the 42
workweek during which a local state of emergency is declared which covers 43
the lands within the village. 44
45
Page 3 of 4
(4) Emergency duty compensation pay shall only be authorized by the village 1
manager for hours worked on disaster-related emergency work in excess of 2
forty (40) hours during the workweek. Paid or unpaid time off under any 3
of the village’s leave policies shall not be considered hours worked. 4
5
(5) Eligible employees shall receive the emergency duty compensation pay 6
only upon submitting a signed time sheet, reflecting actual hours worked 7
during the week(s) in which a state of emergency existed and verification 8
reflecting the type and manner of disaster-related work performed to the 9
director of human resources. Said time sheet must also be signed by the 10
employee’s supervisor or the village manager, as applicable, requiring the 11
employee to perform disaster-related emergency work prior to submitting 12
same to the director of human resources. Failure of the eligible employee 13
to submit the signed time sheet and verification within two (2) business days 14
of the conclusion of each workweek for which a state of emergency exists 15
may cause delay in payment of such emergency duty compensation. Failure 16
of the eligible employee to submit the signed time sheet and verification 17
within twenty (20) calendar days of the conclusion of each workweek for 18
which a state of emergency exists shall result in the eligible employee 19
forfeiting such emergency duty compensation. 20
21
(6) Any emergency duty compensation payments made pursuant to this section 22
shall not be construed to alter the exempt status of the employee. 23
Regardless of any emergency duty compensation payments made pursuant 24
to this section, each exempt employee is guaranteed his or her regular 25
salary, which is at least $455.00 per week, pursuant to 29 C.F.R. Section 26
541.604(a), as amended from time to time. 27
28
(7) Emergency duty compensation payments shall be subject to all applicable 29
and lawful deductions. 30
31
(8) Emergency duty compensation payments shall be made in accordance with 32
this section without regard to whether such payments ultimately may be 33
reimbursable from other sources, such as public assistance grants through 34
FEMA or other agencies. 35
36
Section 3. The provisions of this Ordinance shall become and be made part of the Code of 37
Ordinances for the Village of North Palm Beach, Florida. 38
39
Section 4. If any section, paragraph, sentence, clause, phrase or word of this Ordinances is for 40
any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, 41
such holding shall not affect the remainder of the Ordinance. 42
43
Section 5. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict 44
with this Ordinance are hereby repealed to the extent of such conflict/ 45
46
Page 4 of 4
Section 6. This Ordinance shall be effective immediately upon adoption. 1
2
PLACED ON FIRST READING THIS _____ DAY OF ________________, 2022. 3
4
PLACED ON SECOND, FINAL READING AND PASSED THIS ______ DAY OF 5
___________, 2022. 6
7
8
(Village Seal) 9
MAYOR 10
11
ATTEST: 12
13
14
VILLAGE CLERK 15
16
APPROVED AS TO FORM AND 17
LEGAL SUFFICIENCY: 18
19
20
VILLAGE ATTORNEY 21
VILLAGE OF NORTH PALM BEACH
PUBLIC WORKS DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
Chad Girard, Acting Public Works Director
FROM: Marc Holloway, Field Operations Manager
DATE: September 8, 2022
SUBJECT: MOTION – Approval of Change Order and Final Payment in the amount of
$23,808.00 to J.W. Cheatham, LLC for milling, resurfacing and striping of various
roadways throughout the Village.
On February 24, 2022, the Village executed a Contract with J.W. Cheatham, LLC for milling, resurfacing
and striping on various Village roadways in the amount of $654,047.60. Village Staff is recommending
approval of a reduction change order in the amount of ($26,971.40) and final payment in the amount of
$23,808.00 to reflect the completed milling, resurfacing and striping work.
Background:
In general, the project was to mill, resurface and stripe various roadways throughout the Village. The
Village chose to mill and resurface to meet enhanced pavement structure expectations. The roadways
were selected following a study to assess the condition of each roadway surface.
During construction, the Village desired the contractor to perform shoulder striping along Anchorage Drive
that was not included in the original scope of work. There was a savings of tonnage from the first few
sections that were milled and resurfaced that allowed this work to be performed without any additional
cost to the contract. The second change order is a credit in unused tonnage from the overall project that
reconciles the overall project cost to the amount that the contractor is owed.
Original Contract Amount $ 654,047.60
Change Order One $ 0
Change Order Two $ (26,971.40)
Final Contract Amount: $ 627,076.20
The contractor matched the existing grades as close as possible, and all punch list items have been
rectified. The Village’s purchasing policies and procedures require Village Council approval for: (1)
change orders in excess of $25,000; and (2) final closeout and release of retainage for all projects
exceeding $100,000.00.
Recommendation:
Village Staff recommends Council consideration and approval of a reduction change order in the
amount of ($26,971.40) and final payment in the amount of $23,808.00 to J.W. Cheatham, LLC for
the milling, resurfacing and striping project in accordance with Village policies and procedures.
C‐941, Change Order
Page 1 of 1
Change Order No. 1
Date of Issuance: 7/11/2022 Effective Date: 7/11/2022
Owner: Village of North Palm Beach Owner's Task Order No.:
Contractor: J.W. Cheatham Contractor’s Project No.: 220012
Engineer: N/A Engineer's Project No.:
Project: Milling and Resurfacing #2 – 2022
The Contract is modified as follows upon execution of this Change Order:
Description: This change order is to remove the tonnage from asphalt that was not placed in order to add
striping requested by the Village of North Palm Beach.
Attachments: [List documents supporting change]
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
[note changes in Milestones if applicable]
Original Contract Price: Original Contract Times:
Substantial Completion:
$ 654,047.60 Ready for Final Payment:
days or dates
[Increase] [Decrease] from previously approved Change
Orders No. to No. :
[Increase] [Decrease] from previously approved Change
Orders No. to No. :
Substantial Completion:
$ Ready for Final Payment:
days
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial Completion:
$ 654,047.60 Ready for Final Payment:
days or dates
[Increase] [Decrease] of this Change Order: [Increase] [Decrease] of this Change Order:
Substantial Completion:
$ 0.00 Ready for Final Payment:
days or dates
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial Completion:
$ 654,047.60 Ready for Final Payment:
days or dates
RECOMMENDED: ACCEPTED: ACCEPTED:
By: By: By:
Engineer (if required) Owner (Authorized Signature) Contractor (Authorized Signature)
Title: Title Title
Date: Date Date
Approved by Funding Agency (if
applicable)
By: Date:
Title:
Item No.Description of Work Unit Qty Unit Price Amount Qty
Anchorage Dr S
C002 1" S3 Asphalt TNS 1010.0000 120.0000 121,200.00 967.0000
C013 QTY ADJUSTMENT C002 LS 1.0000 5,160.0000-5,160.00-0.0000
Lehane Ter
F002 1" S3 Asphalt TNS 128.0000 120.0000 15360.0000 104.0000
F006 QTY ADJUSTMENT F002 LS 1.0000 2,880.00-2,880.00-0
WETLAW LN
G001 1" S3 Asphalt TNS 129.0000 120.0000 15480.0000 104.0000
G006 QTY ADJUSTMENT G002 LS 1.0000 3,000.0000-3000.00-0.0000
DOOLEN CT
H002 1" S3 Asphalt TNS 112.0000 120.0000 13,440.00 106.6600
H006 QTY ADJUSTMENT H002 LS 1.0000 640.8000-640.80-0.0000
NORTHLAKE CT
M002 1' S3 ASPHALT TNS 110.0000 120.0000 13,200.00 0.0000
M006 QTY ADJUSTMENT M002 LS 1.0000 698.2000-698.20-0.0000
EAGLE WAY
O002 1" S3 Asphalt TNS 113.0000 120 13,560.00 0.0000
O006 QTY ADJUSTMENT O002 LS 1.0000 846.0000-846.00-0.0000
Contract PREVIOUS
CHANGE# 1 DATA SHEET
Amount Qty Amount TOTAL COMPLETED STORED TO DATE
116,040.00 0.0000 0.00 116,040.00
0.00 1.0000 5,160.00-5,160.00-
12480.00 0.0000 0.00 12480.00
0 1 2880.00-2880.00-
12480.0000 0.00 0.00 12,480.00
0.00 1.0000 3,000.00-3,000.00-
12,799.20 0.0000 0.00 12799.20
0.00 1.0000 640.80-640.80-
0.00 100.0000 12,000.00 12000.00
0.00 1.0000 698.20-698.20-
0.00 105.9500 12,714.00 12714.00
0.00 1.0000 846.00-846.00-
13225.00-
PREVIOUS Current
TOTAL
CHANGE# 1 DATA SHEET
VILLAGE OF NORTH PALM BEACH
PUBLIC LIBRARY
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: Zakariya M. Sherman, Director of Library
DATE: September 8, 2022
SUBJECT: RESOLUTION - State Aid to Libraries Grant Funding Application
The North Palm Beach Public Library has been a member of the Library Cooperative of the Palm Beaches
since 2007. It is now time to submit the Village’s application for State Aid for FY 2022-2023.
State Aid was successfully applied for and received during this current fiscal year with an award of
$14,481. State Aid is based on the amount the Village expended for library services two fiscal years prior
to the fiscal year the grant is distributed – in this case, FY 2020-2021. Samia Janjua, Finance Director,
provided the relevant fiscal information.
There are no spending restrictions for this money; it is considered Library revenue. An appropriate budget
revenue line will be used to reflect receipt of these funds. The State will issue the a id as an electronic
funds transfer (EFT) payment paid directly to the Village by June 30, 2023.
Village Staff is requesting that Council provide the required certifications and approve the filing of the
State Aid to Libraries Grant Funding Application. Staff is also seeking Council approval of the State Aid
to Libraries Grant Agreement and the FY2022-2023 library plan of services (Exhibit “A”) in support of the
Village’s application.
The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney.
Account Information:
Fund Department Account
Number Account Description Amount
General
Fund Library A2127-03111 Cooperative Memb
State Aid
$14,397
State
Estimate
Recommendation:
Village Staff recommends Village Council consideration and approval of the attached Resolution
authorizing the filing of a State Aid to Libraries Grant funding application, including authorizing
members of Village Administration to take all steps necessary to apply for and receive such
funding, and approving the execution of the State Aid to Libraries Grant Agreement and Plan of
Services in accordance with Village policies and procedures.
RESOLUTION 2022-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING; PROVIDING
THE REQUIRED ASSURANCES AND CERTIFICATIONS; AUTHORIZING THE
EXECUTION OF A GRANT AGREEMENT; APPROVING AN ANNUAL PLAN OF
SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid to
Libraries Grant Funding; and
WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to Libraries
Grant Funding, provide the required certifications necessary for the receipt of such funding; and approve
the annual plan of services required as part of the application process; and
WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public
health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Village Council authorizes members of Village Administration and the appropriate
Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant Funding,
including the filing of all required application forms, preparing the required supporting documentation,
and executing the State Aid to Libraries Grant Agreement, a copy of which is attached hereto and
incorporated herein as Exhibit “B.” The Village Council further authorizes the Mayor to execute all
required Certifications, including the: Certification of Hours, Free Library Service and Access to
Materials; and the Certification of Credentials.
Section 3. The Village Council hereby approves the annual plan of services attached hereto as
Exhibit “A,” which is incorporated herein by reference, and authorizes the submission of this document
in support of the Village’s State Aid to Libraries Grant Funding Application.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 5. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS ____ DAY OF__________, 2022.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
a)
b)
23-ST-62
North Palm Beach Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
North Palm Beach Village Council for and on behalf of North Palm Beach Public
Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to
as the “Division," and the North Palm Beach Village Councilfor and on behalf of North Palm Beach Public Library, hereinafter referred to as the
"Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant (CSFA
45.030) by the Division in the amount specified on the “Fiscal Year 2022-23 State Aid to Libraries Final Grants” document (which is
incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant in accordance with
Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1.Grant Purpose. This grant shall be used exclusively for the “State Aid to Libraries Grant,” the public purpose for which these funds were
appropriated.
The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and
based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this
grant, the local expenditures shall have been made during the period October 1, 2020 - September 30, 2021.
In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library service to the residents of its
legal service area for the period October 1, 2020 through June 30, 2023. The Grantee shall:
Have a single administrative head employed full time by the library’s governing body;
Provide free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
Provide access to materials, information and services for all residents of the area served; and
Have at least one library, branch library or member library open 40 hours or more each week (excluding holidays or
emergencies; between Sunday through Saturday, on a schedule determined by the library system) during the length of the
agreement.
The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
Payment 1, Deliverable/Task :
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
c)
Payment will be a fixed price in the amount of 100% of the grant award for the period October 1, 2020 through June 30, 2023.
The Grantee will:
Have expended funds to provide free library service during the period October 1, 2020 - September 30, 2021;
Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2020 -
September 30, 2021 only;
Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each
week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreement;
Provide the Certification of Credentials for the Single Administrative Head; and
Provide a Certification of Hours, Free Library Service and Access to Materials.
Grant funds shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel
Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on full-
time, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit
the current period and are not defined as personal services or capital outlays); Non-Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget).
2.Length of Agreement. This Agreement covers the period of October 1, 2020 to June 30, 2023, unless terminated in accordance with
the provisions of Section 28 of this Agreement. This period begins with the start of the Grantee’s second preceding fiscal year (October 1,
2020) and concludes with the end of the State of Florida’s current fiscal year (June 30, 2023).
3.Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the Grantee during their
second preceding fiscal year (October 1, 2020 – September 30, 2021) for the operation and maintenance of a library and shall not
exceed the amount specified in Attachment B.
4.Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's contract manager, named
below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any
notice(s) or other communications regarding this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within
10 days of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator
Florida Department of State
R.A. Gray Building
Mail Station # 9D
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: marian.deeney@dos.myflorida.com
For the Grantee:
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
Julie Morrell
North Palm Beach Public Library
303 Anchorage Drive North Palm Beach Florida 33408
Phone: 561.841.3373
Email: jmorrell@village-npb.org
5.Grant Payments. The total grant award shall not exceed the amount specified on the “Fiscal Year 2022-23 State Aid to Libraries Final
Grants” document (Attachment B), which shall be paid by the Division in consideration for the Grantee’s minimum performance as set
forth by the terms and conditions of this Agreement. Payment will bea fixed price in the amount of 100% of the grant award as specified in
Attachment B. Payment will be made in accordance with the completion of the Deliverables.
6.Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to
receive their award through EFT must submit a Vendor Direct Deposit Authorization form (form number DFS-AI-26E, rev 6/2014),
incorporated by reference,to the Florida Department of Financial Services. If EFT has already been set up for your organization, you do
not need to submit another authorization form unless you have changed bank accounts. To download this form visit
myfloridacfo.com/Division/AA/Forms/DFS-A1-26E.pdf. The form also includes tools and information that allow you to check on
payments.
7.Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of
Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS) must have the correct Taxpayer Identification
Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register
or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com. A copy of the Grantee’s Florida Substitute Form W-9
must be submitted by the Grantee to the Division before or with the executed Agreement.
8.Financial Consequences. The Department shall apply the following financial consequences for failure to perform the minimum level of
services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library failed to
perform the minimum level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was
not providing minimum level of services.
9.Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Libraries Grant funding
for activities and publications supported by grant funds. Any announcements, information, press releases, publications, brochures, videos,
webpages, programs, etc., created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to
Libraries Grant funds were used to create them.
Use the following text:
“This project has been funded under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department
of State’s Division of Library and Information Services.”
10.Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they
were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in
the Department of Financial Services’ Reference Guide for State Expenditures (as of August 2021), incorporated by reference, which are
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
available online at http://edocs.dlis.state.fl.us/fldocs/dfs/2019ReferenceGuideForStateExpenditures.pdf.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11.Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in accordance to the provisions of
Section 112.061, Florida Statutes.
12.Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall
refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in
excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state
agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of
State funds as outlined in the Department of Financial Service’s Reference Guide for State Expenditures (as of August 2021)
(http://edocs.dlis.state.fl.us/fldocs/dfs/2019ReferenceGuideForStateExpenditures.pdf), incorporated by reference.
13.Repayment. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of
“Department of State” and mailed directly to the following address: Florida Department of State, Attention: Marian Deeney, Division of
Library and Information Services, 500 South Bronough Street, Mail Station #9D, Tallahassee, FL 32399. In accordance with Section
215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department
a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
14.Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida
Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it must submit a
Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year. Audits
must be submitted on the DOS Grants System at dosgrants.com.
15.Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including
electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the closeout of the grant and
release of the audit. If any litigation or audit is initiated or claim made before the expiration of the five-year period, the records shall be
retained for five fiscal years after the litigation, audit or claim has been resolved.
16.Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports,
books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at
reasonable times for the purpose of making audits, examinations, excerpts and transcripts.
17.Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the
event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee must immediately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreement.
18.Noncompliance. Any Grantee that is not following Florida Statutes or rules, the terms of the grant agreement, Florida Department of
State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other
administrative requirements for other Division of Library and Information Services grants or grants from any other DOS Division will be in
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
a)
b)
c)
d)
e)
f)
noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Arts and Culture, the
Division of Elections, the Division of Historical Resources and the Division of Library and Information Services. Grant compliance issues
must be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released.
19.Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record of the use of all grant
funds as follows:
The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and
expenditure of state funds;
Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and
identify grant funds by using the same budget categories that were approved in the grant application. If Grantee’s accounting
system accumulates data in a different format than the one in the grant application, subsidiary records must document and
reconcile the amounts shown in the Grantee’s accounting records to those amounts reported to the Division;
An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and
expenses described in the Scope of Work and detailed in the Estimated Project Budget;
The name of the account(s) must include the grant award number;
The Grantee's accounting records must have effective control over and accountability for all funds, property and other assets; and
Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre-audit and
post-audit (such as invoices, bills and canceled checks).
20.Availability of State Funds. The State of Florida’s performance and obligation to pay under this Agreement are contingent upon an
annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is dependent are withdrawn,
this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already
expended prior to the termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those
funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly.
21.Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency.
22.Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in
performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state.
The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges
connected with employment by the State of Florida.
23.Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this
Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee’s subcontract(s), and the
Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take
the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or
permitted to be agents, servants, joint venturers or partners of the Division.
24.Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
a)
b)
c)
d)
employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division.
The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out
of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own
expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this
Section.
Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the limits of its
liability by entering into this Agreement.
The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this
Agreement.
The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee
may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors
for services and commodities, provided that such subcontract has been approved in writing by the Department prior to its
execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25.Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws
and regulations of the local, state and federal law. For consequences of noncompliance, see Section 18, Noncompliance.
26.No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for
employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement.
27.Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or
will terminate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare, preserve or surrender records
required by this Agreement; or otherwise violates this Agreement.
28.Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its obligations herein. In such
event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the
date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Agreement. The
notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a
method that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the
circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be
returned to the Division, with interest, within thirty (30) days after termination of this Agreement. The Division does not waive any of its
rights to additional damages if grant funds are returned under this Section.
29.Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or
violation by either party under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission
be construed as a waiver of any such breach or default or any similar breach or default.
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
a)
b)
30.Non-Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this
Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must
demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee’s obligations, the Grantee
shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or
otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreement.
31.Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maximum open competition when
procuring goods and services related to the grant-assisted project in accordance with Section 287.057, Florida Statutes.
Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable procurement method
described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not
require competition and may be conducted at the Grantee’s discretion.
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000
require informal competition and may be procured by purchase order, acceptance of vendor proposals or other
appropriate procurement document.
Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either
Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of
vendor proposals or other appropriate procurement document.
32.Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections
112.311 through 112.326, Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the
General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee
to avoid a potential violation of those statutes.
33.Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity
that succeeds to the obligations of the Division of Library and Information Services.
34.Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of Section 274A
(a) of the Immigration and Nationality Act (8 USC 1324(a) (as of April 2019)), incorporated by reference. If the Grantee knowingly
employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35.Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will remain in full force and
effect, and such term or provision shall be deemed stricken.
36.Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards of Sections 553.501-
553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada.gov (as of January 2020)), incorporated by reference).
37.Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
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Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida.
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
a)
b)
c)
38.Entire Agreement. The entire Agreement of the parties consists of the following documents:
This Agreement
Florida Single Audit Act Requirements (Attachment A)
Fiscal Year 2022-23 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements.
Grantee:Department of State
By: _________________________________
Chair of Governing Body or Chief Executive Officer
By: _________________________________
_____________________________________
Typed name and title
Amy L. Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
_____________________________________
_____________________________________
Date
_____________________________________
Date
_____________________________________
Clerk or Chief Financial Officer
_____________________________________
Witness
_____________________________________
Date
_____________________________________
Date
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida
Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not be limited to, on-site visits by Department of State
staff, limited scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply
and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews,
investigations or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and
§200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program-specific audit conducted in
accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreement lists the federal resources
awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year, the recipient shall
consider all sources of federal awards, including federal resources received from the Department of State. The determination of amounts of
federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient
conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient expends less than $750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the
cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such
recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient must have a state single or project-specific audit for such fiscal
year in accordance with Section 215.97, F.S.; Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance
expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received
from the Department of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or
pass-through awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of
Section 215.97(8), F.S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S., and Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June 30, 2017 and
thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is not required. In the event that the recipient
expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, F.S., the cost of the audit must be paid from the nonstate entity’s resources (i.e., the cost of such an audit
must be paid from the recipient’s resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation
of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
http://www.myfloridacfo.com/
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
http://www.leg.state.fl.us/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by
PART I of this agreement shall be submitted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the
following:
A. The Department of State via the DOS Grants System at https:///dosgrants.com.
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required forms for submitting the single audit reporting package. Updates to the
location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to
each of the following:
A. The Department of State via the DOS Grants System at https:///dosgrants.com.
Page: 11
State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
B. The Auditor General’s Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, management letter, or other information required to be submitted to the Department of State pursuant to this agreement shall
be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this agreement for a period of
five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General
access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or
its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Department of State.
Page: 12
State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
EXHIBIT – 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at https://apps.fldfs.com/fsaa/.
Page: 13
State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
ATTACHMENT B
Fiscal Year 2022-23 State Aid to Libraries Final Grants
Page: 14
State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 02-2022
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
The North Palm Beach Village Council, governing body for the North Palm Beach Public Library hereby certifies that the following
statements are true for the time period October 1, 2020 through June 30, 2023:
Provides free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
Provides access to materials, information and services for all residents of the area served; and
Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday
through Saturday, on a schedule determined by the library system).
Signature
______________________________________________ __________________
Chair, Library Governing Body Date
_____________________________________________
Name (Typed)
Page: 1
Library FY 2023
Mission Statement Exhibit “A”
The North Palm Beach Public Library provides materials, services, and programs for community residents of
all ages while focusing on personal enrichment and enjoyment and meeting educational needs. The Library
has a special mission that encourages a love of reading and learning among children and their parents.
Service Levels Narrative
Library Services in North Palm Beach were first provided in 1963 by the Library Society at a room in the old
Country Club. With the library growing at a rapid pace, operations were turned over to the Village in 1965.
The decision to build a new library at its current location was made in 1968. A ground breaking ceremony on
October 24, 1968 launched the construction of the new building. Upon completion, Mayor Tom Lewis cut the
ribbon in front of the library during dedication services on October 4, 1969.
The two-story building, described as “modified Aztec,” sits behind the Village Hall, off U.S. 1, and includes
a multi-purpose meeting room, a Florida book collection, a genealogy section, the local history & archives, a
main reading area, a children’s library, teen area, and a computer lab.
The library is staffed with one (1) Director of Leisure Services, one (1) Library Manager, one (1)
Administrative Coordinator, one (1) Librarian, one (1) Senior Library Assistant, two (2) Library Assistants,
and nine (9) part-time Library Clerks for a total of 11.5 FTE. Staff provide an array of services and programs
for patrons of all ages and abilities, and work hard to keep the library safe, cozy and friendly.
Services are available six (6) days a week, fifty-six (56) hours per week, and many resources such as Mango
Languages, Rosetta Stone, Heritage Quest, MyHeritage, and ebooks and eaudiobooks from cloudLibrary and
Overdrive are accessible 24/7 through the library’s website.
The library’s collection includes print and media items as well as a number of electronic resources available
through the website. Formats include print, large print, newspapers and magazines, books on CD, DVDs,
ebooks and eaudiobooks, and e-readers containing bestsellers and classics.
The computer lab provides access to twelve (12) Internet computers and offers printing (including wireless
and remote), photocopying, scanning, and faxing services. Microsoft Office 2016 is installed on the computers
and patrons have in-house access to Ancestry Genealogy and ABCmouse. Wi-Fi is available for free
throughout the building.
The children’s department contains play areas and reading corners, soft seating, two (2) teen rooms, three (3)
large screen TVs for gaming and movies, twelve (12) laptops for afterschool use, toys, games, and puzzles.
The Friends of the Library actively support the library’s many programs through fundraising activities and
have been integral to the success of the library in the community since 1982. Since then, they have raised
thousands of dollars for various library initiatives. In April of 2022, the Friends gifted $30,000 to the library,
a new record.
Personnel Changes
There are no personnel/title changes for Fiscal Year 2022/2023.
Library FY 2023
Current Year Accomplishments and New Initiatives
During Fiscal Year 2021/2022, the Library achieved the following new initiatives and goals for improvement:
Youth Services
Participated in Read for the Record by reading in-person, virtually and making a promotional video that
reached 400+ kids.
Participated in Village Tree Lighting ceremony by live-streaming event on social media.
Partnered with Parks and Recreation to provide a socially distant Santa Claus program on Trolley Ride
night for over 300 people.
Partnered with Kiwanis to host a diaper drive in the library for Healthy Mothers, Healthy Babies
organization.
Collaborated with Parks and Recreation to provide an Easter Bunny program in April for over 300 people.
Partnered with Parks and Recreation to implement a successful Heritage Day kickoff party and golf cart
parade at Osborne Park.
Planned and implemented the All Hallows’ Eve Haunted House and Carnival in collaboration with Parks
and Recreation over 3 days for $3,500 in revenue.
Recruited 33 teen volunteers to help with day-to-day activities throughout the school year and summer
reading for a total of 713 volunteer hours.
Planned and implemented successful virtual/in-person hybrid Summer Reading program; hosted 168
programs for 3,787 people.
Partnered with the Palm Beach County School District to provide free lunch and snacks to 911 children 0-
18 over the summer.
Partnered with Florida State Parks to offer day passes for checkout that provide free park admission to any
of Florida’s 175 state parks, as part of summer reading.
Partnered with the Junior League of the Palm Beaches, an organization of women committed to promoting
voluntarism, to conduct storytime every Saturday to children.
Created and implemented a School’s-Out-for-Teens (S.O.F.T.) paid program for 32 middle schoolers in
partnership with TCS and collected nearly $10,000 in revenue.
Started up a snack cart to sell pre-packaged snacks to children and teens after school and made over $800
in revenue.
Circulation
Increased year-over-year circulation of electronic materials by 41%.
Started circulating laptops in house for students to use afterschool.
2586
5913
9950 10149
0
5000
10000
FY19/20
(Actual)
FY20/21
(Actual)
FY21/22
(Projected)
FY22/23
(Estimated)
Total eAudiobook
Circulation
7292
12277
15869 16186
0
4000
8000
12000
16000
FY19/20
(Actual)
FY20/21
(Actual)
FY21/22
(Projected)
FY22/23
(Estimated)
Total eBook Circulation
Library FY 2023
Adult Services
Hosted monthly book discussions and craft programs as well as interviews with guest speakers.
Offered salsa dancing program for 21 people with professional instructor.
Hosted an author talk with New York Times Bestselling Author Charles Todd with over 20 people.
Participated in Veterans Day Ceremony in November.
Offered socially distant outdoor yoga classes every Friday in Veterans Park.
Collaborated with AARP to offer tax help to over 400 people from February through April.
Collaborated with Country Club and Farmer’s Table to host 2 Books & Bites programs at the clubhouse
for a total of 70 people with New York Times bestselling authors Kristy Woodson Harvey on October 26th
and Karen White on April 12th.
Hosted musical performance with local singer Jack Jacobs who sang classic songs for 20 people.
Partnered with the Friends of the Library to host first ever St. Patrick’s Day Bingo night for over 50 adults
on March 17th.
Partnered with Village Manager’s office to host annual resident art show and award ceremony in library’s
meeting room.
Hosted quilting, chess, knit and crochet, and local camera club classes.
Planned and implemented successful in-person Summer Reading program; hosted 32 programs for 263
people.
Collections
Partnered with Palm Beach County Historical Society to display their traveling exhibit called “Postcards
from the Palm Beaches” which showcased the wide variety of historic postcards from the Historical
Society’s archives and the history of postcards.
Continued to collect and digitize photos, documents, and news articles related to North Palm Beach for
inclusion into the local history and archives, for preservation and greater access.
Public Relations
Continued to update library website for a more consistent, unified theme and user-friendly experience.
Facilities
Professionally cleaned all carpets and fabric-covered chairs biannually.
Installed new Obert Room glass doors.
Ordered new wall and mobile floor shelving for upstairs main library.
Technology
Installed 3 new self-checkout machines.
Safety & Security
Completed Security Awareness training (All staff).
Completed CPR and AED training (All staff).
Completed Code Adam missing-child safety program (All staff).
Training
Completed mandatory Ethics training (All staff).
Completed Mental Health First Aid (All staff).
Completed SEFLIN’s Manager’s Academy 8-week course (Library Manager)
Library FY 2023
The Friends of the Library
Allocated $30,000 to the Library in support of the library’s planned upstairs remodel.
Hosted Bake-less Bake sale and Boutique fundraiser during the holidays.
Sold beverages at Heritage Day festival for additional revenue.
Generated over $2,000 for annual booksale.
Grants
Applied for and received State Aid to Libraries grant in the amount of $14,481.
Applied for and received a DLIS Florida American Rescue Plan Act (ARPA) grant in the amount of
$17,766 for self-checkout machines and desks.
Conferences
Attended 2022 Florida Public Library Directors Meeting.
Attended 2022 Florida Library Association Conference.
Attended 2022 SEFLIN Regional Conference.
Goals and Objectives
In the coming year, the Library plans to achieve the following goals and objectives:
Strategic Goal: Community Culture and Character
Department Goal:
Implement services that meet the needs of the community
Objectives:
a. Continue speaker series to complement adult programming and bring interesting subjects to life with
community experts.
b. Continue partnership with schools and daycares in the area to include library card sign up, class visits,
summer reading and volunteer opportunities for teens.
c. Continue participation in community activities such as Heritage Day Parade, Cornhole Tournament,
Veterans Day Ceremony, Trolley Rides, Holiday Tree Lighting, Halloween, Hot Cars and Chili, etc.
d. Offer more children’s programming in the mornings and after school for residents to attend with their
children.
Strategic Goal: People and Organizational Performance
Department Goal:
Continuously improve the way the Library operates
Objectives:
a. Increase Friends of the Library revenues by spreading awareness of who they are and what they do for the
Library.
b. Continue updating policies and procedures.
c. Continue recruiting teen volunteers for afterschool activities and summer reading.
Library FY 2023
Strategic Goal: Quality of Life
Department Goal:
Make our services and collection more accessible to our patrons
Objectives:
a. Bring more awareness of our programs and services to the community through social media and
informational booths at Village sponsored events.
b. Partner with Parks and Recreation to offer more programming throughout the Village.
c. Visit schools and preschools to sign up children and young families for library cards.
d. Eliminate overdue fines on adult materials to remove barriers and increase access to materials and services.
Strategic Goal: Community Engagement
Department Goal:
Conduct Long-range Planning to Develop 5-year Plan
Objectives:
a. Establish long-range planning committee.
b. Conduct SWOT Analysis with staff and key stakeholders.
c. Create and implement online survey to residents.
d. Engage community focus groups in person.
e. Develop 5-year action plan with goals and objectives.
f. Submit final long-range plan to Library Advisory Board and Council for final approval by October 1, 2023.
Performance Measures
Performance
Measure
FY 2021
Actual
FY 2022
Projected
FY 2023
Estimated
E-book circulation 12,277 15,869 16,186
E-audiobook circulation 5,913 9,950 10,149
Total E-circulation 18,190 25,820 26,336
Total Print Circulation 38,118 42,071 44,174
Total AV Circulation 10,234 8,588 8,759
Total Circulation 66,522 76,480 78,009
Registered Borrowers 8,241 8,078 8,239
Purchase Suggestions 1,286 1,410 1,438
Interlibrary Loans Sent 188 177 180
Interlibrary Loans Received 184 144 146
Total No. of Programs 338 868 885
Total Program Attendance 5,979 12,291 12,536
Total Meeting Room Bookings 59 105 107
Total Computer Sessions 2,652 4,496 4,585
Ave. Lgth of a Computer Session 38 minutes 45 minutes 46 minutes
Library FY 2023
As shown by the statistics above, circulation of electronic materials is projected to increase 41% year over
year, and print circulation is projected to increase 10%. Circulation of electronic materials grew substantially
during Covid-19. That trend has continued through to today. Circulation of print materials bounced back as
more and more patrons visited the library physically. With class visits from TCS starting again this Fall, we
expect circulation of print materials to grow even more. We also expect a healthy increase in program
attendance as well as meeting room bookings.
Division of Library and Information Services
FY2022-23 Estimated Grants
7/19/2022
County Operating Grant Equalization
Grant
Total Grant:
Operating and
Equalization
ALACHUA 339,081$ -$ 339,081$
BAKER 2,984$ 45,225$ 48,209$
BAY 53,712$ -$ 53,712$
BRADFORD 9,061$ 274,510$ 283,571$
BREVARD 386,737$ -$ 386,737$
BROWARD 1,216,875$ -$ 1,216,875$
CALHOUN 7,014$ 214,575$ 221,589$
CHARLOTTE 97,782$ -$ 97,782$
CITRUS 59,446$ -$ 59,446$
CLAY 70,843$ -$ 70,843$
COLLIER 165,389$ -$ 165,389$
COLUMBIA 18,685$ 517,166$ 535,851$
DESOTO 3,740$ 55,874$ 59,614$
DIXIE 2,559$ 39,059$ 41,618$
DUVAL 695,858$ -$ 695,858$
ESCAMBIA 104,534$ -$ 104,534$
FLAGLER 24,057$ -$ 24,057$
FRANKLIN 3,884$ 57,823$ 61,707$
GADSDEN 9,411$ 283,004$ 292,415$
GILCHRIST 2,714$ 41,247$ 43,961$
GLADES 1,880$ 28,644$ 30,524$
GULF 2,990$ 44,735$ 47,725$
HAMILTON 8,539$ 258,986$ 267,525$
HARDEE 2,637$ 39,499$ 42,136$
HENDRY 9,762$ 144,937$ 154,699$
HERNANDO 45,244$ 517,166$ 562,410$
HIGHLANDS 13,532$ 190,456$ 203,988$
HILLSBOROUGH 911,498$ -$ 911,498$
HOLMES 1,665$ 25,451$ 27,116$
INDIAN RIVER 78,223$ -$ 78,223$
JACKSON 7,412$ 111,276$ 118,688$
JEFFERSON 9,549$ 291,138$ 300,687$
LAFAYETTE 1,177$ 18,054$ 19,231$
LAKE 174,925$ -$ 174,925$
LEE 568,965$ -$ 568,965$
LEON 116,851$ -$ 116,851$
2022-23 Estimated Grants
Page 1 of 3
Division of Library and Information Services
FY2022-23 Estimated Grants
7/19/2022
County Operating Grant Equalization
Grant
Total Grant:
Operating and
Equalization
LEVY 4,184$ 62,346$ 66,530$
LIBERTY 2,278$ 69,855$ 72,133$
MADISON 7,600$ 231,460$ 239,060$
MANATEE 138,963$ -$ 138,963$
MARION 114,574$ -$ 114,574$
MARTIN 85,578$ -$ 85,578$
MIAMI-DADE 1,394,290$ -$ 1,394,290$
MONROE 47,548$ -$ 47,548$
NASSAU 32,684$ -$ 32,684$
OKALOOSA 79,639$ -$ 79,639$
OKEECHOBEE 10,159$ 149,985$ 160,144$
ORANGE 793,916$ -$ 793,916$
OSCEOLA 155,822$ -$ 155,822$
PALM BEACH 871,581$ -$ 871,581$
PASCO 143,955$ -$ 143,955$
PINELLAS 670,264$ -$ 670,264$
POLK 242,520$ -$ 242,520$
PUTNAM 11,286$ 161,392$ 172,678$
SAINT JOHNS 116,534$ -$ 116,534$
SAINT LUCIE 97,936$ -$ 97,936$
SANTA ROSA 45,335$ -$ 45,335$
SARASOTA 243,613$ -$ 243,613$
SEMINOLE 132,875$ -$ 132,875$
SUMTER 57,324$ -$ 57,324$
SUWANNEE 25,132$ 517,166$ 542,298$
TAYLOR 3,926$ 59,027$ 62,953$
UNION 2,949$ 90,466$ 93,415$
VOLUSIA 336,500$ -$ 336,500$
WAKULLA 4,954$ 74,594$ 79,548$
WALTON 17,387$ -$ 17,387$
WASHINGTON 7,456$ 226,179$ 233,635$
Page 2 of 3
Division of Library and Information Services
FY2022-23 Estimated Grants
7/19/2022
Municipality
ALTAMONTE SPRINGS 8,999$ 8,999$
APALACHICOLA -$ -$
BOYNTON BEACH 59,724$ 59,724$
DELRAY BEACH 44,394$ 44,394$
FORT MYERS BEACH 17,294$ 17,294$
HIALEAH 34,313$ 34,313$
INDIAN ROCKS BEACH -$ -$
LAKE PARK 7,827$ 7,827$
LAKE WORTH BEACH 8,101$ 8,101$
LANTANA 3,899$ 3,899$
MAITLAND 14,166$ 14,166$
NEW PORT RICHEY 17,702$ 17,702$
NORTH MIAMI 21,433$ 21,433$
NORTH MIAMI BEACH 22,695$ 22,695$
NORTH PALM BEACH 14,397$ 14,397$
OAKLAND PARK 17,227$ 17,227$
PALM SPRINGS -$ -$
RIVIERA BEACH 19,456$ 19,456$
SANIBEL 36,905$ 36,905$
WEST PALM BEACH 92,786$ 92,786$
WILTON MANORS 12,268$ 12,268$
WINTER PARK 49,085$ 49,085$
Subtotal 11,630,650$ 4,841,295$ 16,471,945$
Multicounty
HEARTLAND 450,000$
NEW RIVER 326,571$
NORTHWEST REGIONAL 350,000$
PAL PUBLIC LIBRARY
COOPERATIVE 350,000$
PANHANDLE PUBLIC
LIBRARY COOPERATIVE 332,171$
SUWANNEE RIVER
REGIONAL 350,000$
THREE RIVERS REGIONAL 329,486$
WILDERNESS COAST 343,899$
Total 2,832,127$
Total 19,304,072$
Page 3 of 3
VILLAGE OF NORTH PALM BEACH
PUBLIC WORKS DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: Keith Davis, Fleet Manager
DATE: September 8, 2022
SUBJECT: RESOLUTION – Approval to increase the FY 2022 Blanket Purchase Order issued to Al Packer, Inc. to $30,000
Village Staff is recommending Village Council consideration and approval of the attached Resolution
increasing the FY 2022 blanket purchase order issued to Al Packer, Inc. to $30,000.
The Village uses Al Packer, Inc. for parts and repairs. The Village has spent $20,000.00 with this vendor
year to date on parts and repairs. The Fleet division anticipates additional repairs will be needed before
the end of fiscal year 2022. These repairs are critical to the Police department to continue providing
uninterrupted services to the residents of the Village of North Palm Beach.
In accordance with the Village’s purchasing policy, Village Council approval is required for a purchase
order when the aggregate fiscal year spending to a single vendor exceeds $25,000:
“Blanket purchase orders in excess of $25,000 shall be approved by the Village Council,
provided, however, that blanket purchase orders in excess of $25,000 and up to $50,000 shall
be placed on the Consent Agenda.”
The attached Resolution has been prepared and/or reviewed by the Village Attorney for legal
sufficiency.
Account Information:
Fund Department / Division Account
Number
Account
Description Amount
General Public Works/
Fleet A5522-34610 R & M Automotive $30,000
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution approving
a FY 2022 blanket purchase order issued to Al Packer, Inc. in the total amount of $30,000, with
funds expended from Account No. A5522-34610 (Fleet – R & M Automotive), in accordance with
Village policies and procedures.
RESOLUTION 2022-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA APPROVING A BLANKET PURCHASE
ORDER FOR THE PUBLIC WORKS DEPARTMENT WITH AL PACKER, INC.
IN THE TOTAL AMOUNT OF $30,000 FOR PARTS AND REPAIRS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village’s Purchasing Policies and Procedures authorize the use of blanket
purchase orders for materials purchased over a certain period of time not to exceed a single fiscal
year and require Village Council approval for blanket purchase orders in excess of $25,000; and
WHEREAS, based on current spending trends, Village Staff is requesting that the blanket purchase
order issued to Al Packer, Inc. for auto parts and repairs be increased to $30,000 for the current
fiscal year; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best
interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the issuance of a blanket purchase order to
Al Packer, Inc. in the total amount of $30,000 for Fiscal Year 2022, with funds expended from
Account No. A5522-34610 (Public Works/Fleet – Repair and Maintenance).
Section 3. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2022.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
VILLAGE OF NORTH PALM BEACH
PUBLIC WORKS DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: Keith Davis, Fleet Manager
DATE: September 8, 2022
SUBJECT: RESOLUTION – Approval to increase the FY 2022 Blanket Purchase Order issued to Nextran Truck Center, Inc. to $35,000
Village Staff is recommending Village Council consideration and approval of the attached Resolution
increasing the FY 2022 blanket purchase order issued to Nextran Truck Center, Inc. to $35,000.
The Village uses Nextran Truck Center, Inc. for parts and repairs. The Village has spent $20,000.00
with this vendor year to date on parts and repairs. The Fleet division anticipates additional repairs will
be needed before the end of fiscal year 2022. These repairs are critical to the Public Works department
to continue providing uninterrupted services to the residents of the Village of North Palm Beach.
In accordance with the Village’s purchasing policy, Village Council approval is required for a purchase
order when the aggregate fiscal year spending to a single vendor exceeds $25,000:
“Blanket purchase orders in excess of $25,000 shall be approved by the Village Council,
provided, however, that blanket purchase orders in excess of $25,000 and up to $50,000 shall
be placed on the Consent Agenda.”
The attached Resolution has been prepared and/or reviewed by the Village Attorney for legal
sufficiency.
Account Information:
Fund Department / Division Account
Number
Account
Description Amount
General Public Works/
Fleet A5522-35218 Auto Parts Supplies $35,000
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution approving
a FY 2022 blanket purchase order issued to Nextran Truck Center in the total amount of $35,000,
with funds expended from Account No. A5522-35218 (Fleet – Auto Parts & Supplies), in
accordance with Village policies and procedures.
RESOLUTION 2022-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA APPROVING A BLANKET PURCHASE
ORDER FOR THE PUBLIC WORKS DEPARTMENT WITH NEXTRAN
TRUCK CENTER, INC. IN THE TOTAL AMOUNT OF $35,000 FOR PARTS
AND REPAIRS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village’s Purchasing Policies and Procedures authorize the use of blanket
purchase orders for materials purchased over a certain period of time not to exceed a single fiscal
year and require Village Council approval for blanket purchase orders in excess of $25,000; and
WHEREAS, based on current spending trends, Village Staff is requesting that the blanket purchase
order issued to Nextran Truck Center, Inc. for truck parts and repairs be increased to $35,000 for
the current fiscal year; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best
interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the issuance of a blanket purchase order to
Nextran Truck Center, Inc. in the total amount of $35,000 for Fiscal Year 2022, with funds
expended from Account No. A5522-35218 (Public Works/Fleet – Auto Part & Supplies).
Section 3. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2022.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
VILLAGE OF NORTH PALM BEACH
LIBRARY ADVISORY BOARD MEETING MINUTES
JULY 26, 2022
CALL TO ORDER
Chairperson Christine DelGuzzi called the meeting to order at 7:00 PM.
ROLL CALL
Present: Julie Morrell, Library Manager
Christine DelGuzzi, Chairperson
Phyllis Wissner, Vice Chairperson
Bonnie Jenkins, Secretary
Tina Chippas, Member
Carolyn Kost, Member
Brad Avakian, Member – by phone
Leslie Metz, Member
APPROVAL OF MINUTES
Carolyn Kost made a motion to accept the Minutes for the July 26, 2022 meeting. Phyllis Wissner seconded
the motion, which passed with a unanimous vote.
LIBRARIAN’S REPORT
Library Manager Julie Morrell reported the following:
Facilities:
o A deposit has been paid to R. George to begin the upstairs remodel. Wooden shelving has
been ordered. New carpets will be ordered after the shelves are received.
Staff:
o There remains one open position; one staff member is on leave.
Children’s Programming
o Four daytime story times continue each week on Tuesdays with an average of 40 parents
and children attending
o Children’s craft programs average 20 weekly.
o Partnership with TCS
Visits (which were stopped in March 2020) will resume when school starts in
August.
Each student will be offered a library card application. This year the card will go
home with the student for afterschool/weekend usage.
Teachers will get a class card and any book checked out during these visits will stay
in the class room.
o Summer Programming, Oceans of Possibilities is concluded:
Due to popularity of these programs, adult programs and offerings on Teacher
workdays is being reviewed.
o The Palm Beach County School District Free Lunch and Snacks program ends July 29.
NPB Library will host this program again next year, possibly adding a third day.
o Manager Morrell made a presentation regarding Dolly Parton’s Imagination Library
Foundation.
This organization mails an age appropriate book to all registered children ages 0-5
on a monthly basis.
A sponsor is required to fund this.
Only one affiliate is in Palm Beach County, in the western Glades area.
See new business for Board discussion.
Teen Programming:
o Teen volunteers were very helpful throughout the summer.
Adult Programming:
o Knit and Crochet continues on Mondays with 12 to 13 attendees.
o Friday Yoga in the Park has stopped until October.
o 12 members of the Book Club discussed The Hotel Nantucket by Elin Hildergrand on July 7
o Guest speaker with Dr. Stefan Harzen of the Taras Foundation presented a lecture on World
Oceans Day, June 8th;
The public learned about dolphins and the conservation efforts of the Taras
Foundation.
o Great Courses Lectures continued;
A History of India - attended by approximately 21 patrons so far.
Topic concluded today (July 26).
Travel videos will begin in October.
Circulation continues to increase overall
OLD BUSINESS
None
NEW BUSINESS
Regarding Dolly Parton’s Imagination Library Foundation:
Carolyn Kost expressed concern over lack of performance metrics of the organization regarding the
encouragement of reading and literacy. The possible lack of sustainability of receiving a book
through the mail and the encouragement of consumerism versus sharing resources.
Bonnie Jenkins questioned the need of this service in an urban area; the rural nature of the Glades
supports the efficacy of this program there.
Other members were in agreement with both statements, but all agreed that putting a book into a
child’s hands is never a bad thing.
Ms. Kost will obtain the organizations latest 501(c) annual report and bring it in next month.
QUESTIONS AND ANSWERS
None
ADJOURNMENT
Carolyn Kost motioned to adjourn the meeting. Phyllis Wissner seconded the motion and the meeting
adjourned at 7:23pm.
The next meeting will be Tuesday, August 23, 2022, at 7:00pm in the Obert Room.
Respectfully submitted by Bonnie Jenkins
MINUTES OF THE INFRASTRUCTURE SURTAX OVERSIGHT COMMITTEE
AUGUST 15, 2022
CALL TO ORDER:
Chairperson Karen Marcus called the meeting to order at 6:03 p.m.
ROLL CALL:
Present: Karen Marcus, Patty Sullivan, Cathy Graham, Beverly Robinson
Absent: Mary Phillips
Also Present: Chuck Huff, Acting Village Manager
Chad Girard, Acting Director of Public Works
APPROVAL OF MINUTES:
A motion to approve the Minutes of the last meeting held on October 5, 2021 was made by Cathy
Graham and seconded by Patty Sullivan, which passed unanimously.
DISCUSSION TOPICS:
Chad Girard discussed the six projects described on the FY2023 Capital Outlay Spreadsheet to be
funded with surtax funds for a grand total of $1,292,000.
ACTION TOPICS:
Chairperson Marcus called for a Motion. Beverly Robinson made a motion to allocate the funds
outlined for the Infrastructure Surtax on the FY2023 Capital Outlay Spreadsheet for the uses
described therein. The Motion was seconded by Patty Sullivan. All voted and approved
unanimously.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:25 p.m.
Minutes submitted by Cathy Graham, Secretary
August 16, 2022
VILLAGE OF NORTH PALM BEACH
FIRE RESCUE DEPARTMENT
TO: Honorable Mayor and Council
THRU: Charles Huff, Interim Village Manager
FROM: J.D. Armstrong, Fire Chief
DATE: September 8, 2022
SUBJECT: RESOLUTION – Approving the purchase of one (1) 2024 Freightliner M2 4-Door Cab with PL Custom Titan Medium Duty Ambulance Module from South Florida Emergency Vehicles, LLC at a total cost of $619,728.75 and the surplus of one (1) 2016 Freightliner/AEV Ambulance.
Village Staff is seeking Council consideration and adoption of a Resolution approving the purchase of
one (1) 2024 Freightliner M2 4-Door Cab with PL Custom Titan Medium Duty Ambulance Module
from South Florida Emergency Vehicles, LLC and the surplus of one (1) 2016 Freightliner/AEV
Ambulance.
Background:
Rescue Vehicle #394 is a 2016 model with 57,684 miles. The vehicle has required extensive
maintenance to remain in service; consequently, it has reached the end of its cost-effective service
life. It is budgeted to be replaced in Fiscal Year 2023; however, due to the shortage of chassis, it is
necessary to order the vehicle at this time to put us in the queue for chassis assignment in 2023 with
expected delivery in 2024.
Purchasing:
This vehicle will be purchased through South Florida Emergency Vehicles, LLC utilizing pricing
established in an existing Sourcewell Contract (RFP #110921 – Ambulances and Emergency Medical
Services Vehicles), Product ID# PCL16. The total price is $619,728.75.
Funding:
This purchase can be funded utilizing existing American Rescue Plan Act (ARPA) funds.
Account Information:
Fund Department Account Number Account Description Amount
American Rescue
Plan Act (ARPA) ARPA Expense Q5541-66410 Automotive $619,728.75
The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village
Attorney.
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution
approving the purchase of one (1) 2024 Freightliner M2 4-Door Cab with PL Custom Titan
Medium Duty Ambulance Module utilizing pricing established in and existing Sourcewell
Contract (RFP #110921 – Ambulance and Emergency Medical Services Vehicles) at a total
cost not to exceed $619,728.75, with funds expended from Account No. Q5541-66410
(ARPA Expense – Automotive), authorizing the Interim Village Manager to execute the
necessary Purchase Agreement and related documents and declaring one (1) 2016
Freightliner/AEV ambulance Rescue #394 (VIN: 1FVACWDT1HHJC9199) as surplus and
authorizing its disposal following delivery and acceptance of the replacement unit in
accordance with Village policies and procedures.
Page 1 of 2
RESOLUTION 2022-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, APPROVING THE PURCHASE OF ONE
2024 FREIGHTLINER M2 4-DOOR CAB WITH PL CUSTOM MEDIUM DUTY
AMBULANCE MODULE FROM SOUTH FLORIDA EMERGENCY
VEHICLES, LLC PURSUANT TO PRICING ESTABLISHED IN AN EXISTING
SOURCEWELL COOPERATIVE PURCHASING CONTRACT FOR
AMBULANCES AND EMERGENCY MEDICAL SERVICES VEHICLES;
AUTHORIZING THE INTERIM VILLAGE MANAGER TO EXECUTE THE
PURCHASE AGREEMENT AND ALL REQUIRED DOCUMENTS;
DECLARING AN EXISTING 2016 FREIGHTLINER/AEV AMBULANCE AS
SURPLUS PROPERTY AND AUTHORIZING ITS DISPOSAL; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Fire Rescue Department is requesting the purchase of one ambulance utilizing
American Rescue Plan Act (“ARPA”) funds; and
WHEREAS, Village Staff recommends the purchase of one 2024 Freightliner M2 4-Door Cab
with PL Custom Titan Medium Duty Ambulance Module equipped in accordance with Village
specifications pursuant to pricing established in an existing Sourcewell Cooperative Purchasing
Contract (RFP #110921 – Ambulances and Emergency Medical Services Vehicles); and
WHEREAS, the Village Council wishes to declare one existing ambulance as surplus property and
authorize its disposal; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best
interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the purchase of one 2024 Freightliner M2 4-
Door Cab with PL Custom Titan Medium Duty Ambulance Module equipped in accordance with
Village specifications pursuant to pricing established in an existing Sourcewell Cooperative
Purchasing Contract (RFP #110921 – Ambulances and Emergency Medical Services Vehicles).
The total amount of expended for this purchase shall not exceed $619,728.75, with funds expended
from Account No. Q5541-66410 (ARPA Funds – Automotive). The Village Council further
authorizes the Interim Village Manager to execute the Purchase Agreement and all required
documents.
Section 3. The Village Council hereby declares the following ambulance as surplus property
and authorizes its disposal once the replacement unit is delivered and accepted:
2016 Freightliner/AEV Ambulance (Rescue #394) VIN: 1FVACWDT1HHJC9199
Page 2 of 2
Section 4. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2022.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
110921-PLC
Rev. 3/2021 1
Solicitation Number: RFP #110921
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and P.L. Custom Body and Equipment Co., Inc., 2201 Atlantic Ave.,
Manasquan, NJ 08736 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Ambulance and Emergency Medical Service Vehicles
from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires February 23, 2026, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out, refurbished, or remounted Equipment or Products if they are
clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating
Entities in advance, Equipment or Products must be delivered as operational to the
Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier’s dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends
beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
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110921-PLC
Rev. 3/2021 3
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
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110921-PLC
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
x Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity’s
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government-
owned facilities, including schools. Supplier’s employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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110921-PLC
Rev. 3/2021 5
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum; the terms of which will be negotiated directly between the
Participating Entity and the Supplier. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
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Rev. 3/2021 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and
x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, supply issues, customer
issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department);
x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
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The Supplier will submit payment to Sourcewell in the amount specified in the table below,
based on the number of units in each order by Participating Entities under this Contract, as the
administrative fee during each calendar quarter.
Order Size Administrative Fee
5 units or fewer $1,000.00 USD
6 - 10 units $2,000.00 USD
11 - 15 units $3,000.00 USD
16 units or more $4,000.00 USD
Payments should note the Supplier’s name and Sourcewell-assigned contract number in the
memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted
electronically to Sourcewell’s banking institution per Sourcewell’s Finance department
instructions. Payments must be received no later than 45 calendar days after the end of each
calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If
Supplier’s Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
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Rev. 3/2021 8
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party.For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell’s
responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
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A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and
license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell’s relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Supplier’s trademarks in advertising and promotional materials for the
purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in
advertising and promotional materials for the purpose of marketing the Parties’ relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party’s trademarks only in good faith and in a dignified manner consistent with
such party’s use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
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C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
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work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
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$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer’s Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier’s
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data – including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
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government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
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each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
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F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
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right also includes timely and reasonable access to Supplier’s personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by an Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
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S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier’s
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell P.L. Custom Body and Equipment Co., Inc.
By: __________________________ By: __________________________
Jeremy Schwartz Deborah L. Thomson
Title: Chief Procurement Officer Title: President
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Company Name:P.L. Custom Body and Equipment Co., Inc.
Does your company conduct
business under any other name? If
yes, please state:
PL Custom Emergency Vehicles (ambulances, remounts, conversions) and Rescue 1 (rescues, command,
haz-mat)
Address:
2201 Atlantic Avenue
Manasquan, NJ 08736
Contact:Chad Newsome
Email:cnewsome@plcustom.com
Phone:732-223-1411 149
Fax:732-223-8456
HST#:41-1310360
6XEPLVVLRQ'HWDLOV
Created On:Tuesday October 12, 2021 10:18:16
Submitted On:Friday November 05, 2021 15:54:06
Submitted By:Deb Thomson
Email:debthomson@plcustom.com
Transaction #:4f52d12b-d5ba-470c-aad4-957fe47cb4ed
Submitter's IP Address:96.56.20.251
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
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6SHFLILFDWLRQV
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*HQHUDO,QVWUXFWLRQV (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond “N/A” if the
question does not apply to you (preferably with an explanation).
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
1 Proposer Legal Name (one legal entity only):
(In the event of award, will execute the
resulting contract as "Supplier")
P.L. Custom Body and Equipment Co., Inc. *
2 Identify all subsidiary entities of the Proposer
whose equipment, products, or services are
included in the Proposal.
There are no subsidiary entities. *
3 Identify all applicable assumed names or DBA
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.
PL Custom Emergency Vehicles. *
4 Proposer Physical Address: 2201 Atlantic Ave,
Manasquan, NJ 08736 *
5 Proposer website address (or addresses):www.plcustom.com *
6 Proposer's Authorized Representative (name,
title, address, email address & phone) (The
representative must have authority to sign
the “Proposer’s Assurance of Compliance” on
behalf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):
Deborah L. Thomson
President
debthomson@plcustom.com
732.223.1411 *
7 Proposer's primary contact for this proposal
(name, title, address, email address & phone):
Chad Newsome
National Sales Manager
cnewsome@plcustom.com
732.223.1411 ext. 149
*
8 Proposer's other contacts for this proposal, if
any (name, title, address, email address &
phone):
None
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9 Provide a brief history of your company,
including your company’s core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.
P.L. Custom Body and Equipment Co., Inc. (PLCB) is a closely held, independently
owned C-Corporation manufacturer located in Manasquan, NJ. We have been in the
business of serving the emergency services community with the manufacturing of
ambulances, rescue trucks, and other specialty response units since 1946. 2021
marks our 75th anniversary! The business was purchased by the Smock Family in
1970 and is operating under the same management today.
P.L. Custom Body and Equipment Co., Inc, DBA PL Custom Emergency Vehicles
(PLCEV), manufacturers Type I, Type III, and Medium Duty ambulances. As our
name symbolizes, we are a custom manufacturer. We have 175 full time employees
at our Manasquan, NJ location. Many of our employees have been with us for 20,
30, and over 40 years! This longevity and loyalty are supported by the true family
commitment we have for our employees. The tribal knowledge these long-term
employees have is invaluable to both our company and to our customers.
Central to our core values is a dedication to design and the manufacturing of
reliable, durable, and serviceable vehicles customized to meet and exceed the
specific needs of our customers. We are known as a company that stands behind
our products and will always do the right thing when it comes to our customers.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
10 What are your company’s expectations in the
event of an award?
In the event of an award by Sourcewell for our Emergency Vehicles, we would
expect to achieve an increase in sales and deliveries. As we saw on our last
awarded contract, the growing acceptance and desire for cooperative bids, and in
particular the Sourcewell program, has opened new avenues to expand our product
reach. The Sourcewell Members consistently point out the ease of working with this
specific cooperative purchasing program. If awarded, we see a continuation and
expansion of being able to assist those members in acquiring products from PLCB.
*
11 Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
PL Custom Body & Equipment Co had annual revenue of $25,765,555.00 in 2020.
This was generated from the manufacture and sale of ambulance vehicles, rescue
vehicles, ambulance body remounts, service and parts sales. Our financial
statements for 2020/2019 are included in our submission.
We enjoy a strong and long-term relationship with Provident Bank, with credit lines
for both chassis and working capital. These credit lines are approved at $6,000.000
total. We also have a relationship with Ford Motor Credit and a chassis line of
$3,500,000. Our approved interest rate for both of these lines is below prime.
Our performance bond rating with NGM Insurance Company is strong and has been
maintained for many years at a percentage rate of <1%.
*
12 What is your US market share for the
solutions that you are proposing?
Our US market share for our ambulances and emergency vehicles is approximately
5% per the NTEA / AMD annual survey reports. *
13 What is your Canadian market share for the
solutions that you are proposing?
We currently do not market our ambulance vehicles in Canada. *
14 Has your business ever petitioned for
bankruptcy protection? If so, explain in detail.
NO *
15 How is your organization best described: is
it a manufacturer, a distributor/dealer/reseller,
or a service provider? Answer whichever
question (either a) or b) just below) best
applies to your organization.
a) If your company is best described as
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
P.L. Custom Body and Equipment Co., Inc. is a manufacturer of custom ambulances
and emergency vehicles.
Answering b)
PL Custom Emergency Vehicles is a manufacturer of custom emergency vehicles
with sales distribution thru a network of independently owned and operated Sales
and Service Dealers in 29 states outside of New Jersey. These individuals would
be considered employees of a third party.
Our Dealers maintain a sales distribution agreement with P.L. Custom Body and
Equipment Co., Inc. which details their respective area of responsibility, performance
expectations, and service requirements. Sales and service in New Jersey is
provided by New Jersey Emergency Vehicles (NJEV), a division of PLCB. This staff
of 32 sales and service techs are employees of PLCB.
*
16 If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
PLCB maintains Certification to Federal Specification KKK-A-1822 Rev. F, Ford
QVM, NFPA, and OSHA. We maintain manufacturer licenses in all states that
require it. We are current members of NFPA, NJBIA, NTEA/AMD/MVP, and CAAS. *
17 Provide all “Suspension or Debarment”
information that has applied to your
organization during the past ten years.
None *
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
7DEOH ,QGXVWU\5HFRJQLWLRQ 0DUNHWSODFH6XFFHVV
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18 Describe any relevant industry awards or
recognition that your company has received
in the past five years
NTEA/MVP Qualified Company
Ford QVM approval rating at 98.5%
NTEA/AMD Executive Board Member, Deborah L. Thomson, active member and
former chair of the division.
*
19 What percentage of your sales are to the
governmental sector in the past three years
90% of our vehicles sales are to government / municipal customers; local/city
fire/ems departments, large county fire/ems departments. 10% of our vehicle sales
are to hospital based ems services.
*
20 What percentage of your sales are to the
education sector in the past three years
We do not sell to the education sector. *
21 List any state, provincial, or cooperative
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
Houston Galveston Area Cooperative (HGAC) $5,000,000 avg per year for the past
3 years
Pennsylvania Co-Stars – maintained by Pennsylvania Dealer
FCAM - Maintained by Massachusetts Dealer
Florida Sheriffs – Maintained by Florida Dealer
Sourcewell for ambulances and rescue vehicles – over $5,000,000 in 2021 and
continuing to grow
*
22 List any GSA contracts or Standing Offers
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
We do not have a GSA Contract
*
7DEOH 5HIHUHQFHV7HVWLPRQLDOV
/LQH,WHP. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
(QWLW\1DPH
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3KRQH1XPEHU
Clinton Rescue Squad
PO Box 5265
Clinton, NJ 08809
Member # 98207
Frank Setnicky, Chief 908.735.4012
*
City of Novi
45175 W. 10 Mile Road
Novi, MI 48375
Member # 26244
Michael Rhatigan
Fleet Asset Manager
City of Novi
248.567.0395
*
City of Elkhart
2421 17th Street
Elkhart, IN 46517
Member # 27713
Shaun Edgerton, Chief
Kristi Sommer, Asst. Chief
Elkhart Fire Department
574.293.8931
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
7DEOH 7RS)LYH*RYHUQPHQWRU(GXFDWLRQ&XVWRPHUV
/LQH,WHPProvide a list of your top five government, education, or non-profit customers (entity name is optional), including entity
type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
(QWLW\1DPH (QWLW\7\SH
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6L]HRI7UDQVDFWLRQV
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Chesterfield
County Fire &
EMS
Government Virginia - VA International Medium Duty
Ambulances
12 Units 3,600,000.00 *
Montgomery
County Fire
Government Maryland - MD Freightliner Medium Duty
Ambulances
Spartan Heavy Rescue Units
16 ambulances
3 Heavy Rescue
8,600,000.00 *
Spring Hill
Community
Ambulance
Corp
Government New York - NY Type I, Type III and remount
vehicles
6 units 1,500,000.00
*
Wheaton
Volunteer
Rescue Squad
Government Maryland - MD Freightliner Medium Duty
Ambulances
Conversion vehicles
3 ambulances
3 conversion vehicles
1,110,000.00 *
Boca Raton
Fire Dept
Government Florida - FL Freightliner Medium Duty
Ambulances
3 Ambulances 1,350,000.00 *
7DEOH $ELOLW\WR6HOODQG'HOLYHU6HUYLFH
Describe your company’s capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
/LQH
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25 Sales force.PLCB currently has a sales force in the field of 84 sales representatives. *
26 Dealer network or other distribution
methods.
Our dealer network is comprised of 20 dealerships in 30 states and the District of
Columbia. The states that have direct dealer coverage are Alabama, Colorado,
Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Maine,
Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Hampshire,
New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South
Carolina, Tennessee, Texas, Vermont, Virginia, Washington DC, West Virginia,
Wisconsin. In states that we do not have dealer coverage, members may purchase
factory direct.
*
27 Service force.All of our dealers offer full service through their own dealerships, not through
subcontractors, in their respective areas of responsibility. In areas where no dealer is
present, we partner with either the member's own fleet service department or an
independent service vendor for warranty support of the product. All sales and service
territories are clearly defined with no overlapping areas.
*
28 Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.
PL Custom Emergency Vehicles supports our dealer network and customers with a
very thorough proposal process, including detailed specifications, pricing, and
drawings. We maintain a log for each of these projects assigned to each dealer.
When a Sourcewell customer inquiry is received, the customer information would be
documented and forwarded to the dealer in the particular area of responsibility. The
dealer / sales representative would contact the customer directly. We at PL Custom
Emergency Vehicles would support the dealer with the proper proposal format and
pricing for the Sourcewell contract.
While most contracts are directly between the customer and the dealer, in the event
of a factory direct sale, the factory will handle all of the contract paperwork.
Once the vehicle is contracted with the dealer, the file converts to a booked order
and is logged into our production job database. At that time it will also be coded as
a Sourcewell contract.
If the contract is to be Sourcewell, we would document the details of the project and
submit the information to Sourcewell on a quarterly base as required. PL Custom
Emergency Vehicles would remit the fee to Sourcewell on behalf of the customer and
the dealer at time of delivery.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
29 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response-time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.
In locations where PLCB has dealer representation (as noted above in 26), customer
service is handled primarily through the assigned dealer. Customers have access to
direct phone numbers, after hour’s points of contact, e-mail and fax access, as well
as a host of social media platforms. In those areas with dealer coverage, PLCB
also stands by to assist with sales and service support, as well as twenty-four
service support. In areas not supported with dealer coverage, we maintain committed
to customer support (sales / service) with 24 hour phone, e-mail, and social media
(Facebook) access.
*
30 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in the
United States.
As noted above in sections 25, 26, and 27, PL Emergency Vehicles looks forward
to building on the successes of our first Sourcewell contract. We want to be the
premier supplier for Sourcewell members looking for exceptional quality emergency
vehicles.
*
31 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in Canada.
As Canada has different standards for ambulance, we are not currently looking to
expand into that marketplace. *
32 Identify any geographic areas of the United
States or Canada that you will NOT be
fully serving through the proposed contract.
As noted in question 26, we have sales and service dealerships in 30 states and
the District of Columbia. In those areas not covered by a dealer, we can sell factory
direct to the members and then partner with either the member's own fleet service
department or an independent service vendor for warranty support of the product.
As noted in question 31, we are not currently looking to sell in Canada due to
different standards for ambulances in that marketplace.
*
33 Identify any Sourcewell participating entity
sectors (i.e., government, education, not-for-
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
There are no Sourcewell participating entities that we would exclude from servicing.
*
34 Define any specific contract requirements
or restrictions that would apply to our
participating entities in Hawaii and Alaska
and in US Territories.
As we do not have any dealers currently serving Hawaii, Alaska, or in the US
territories, we would treat any sales opportunities as a factory direct sale. Members
that choose not to take delivery from PLCB's location can choose to have the
vehicles delivered to their location. The cost for this service would be itemized out to
the Member and billed out as a separate part of the final invoicing.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
7DEOH 0DUNHWLQJ3ODQ
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35 Describe your marketing strategy for
promoting this contract opportunity.
Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.
If we are awarded the Sourcewell contract, we will have new training programs for our
dealers - as we did previously with the first contract - to promote Sourcewell and educate
our dealers on the benefits, use, and procedures associated with proper utilization of this
contract. We will distribute printed and electronic supporting documents for our dealers to
distribute and promote with their customer base, as well as promoting our involvement in
the contract with Sourcewell Members directly.
In addition, PLCB will use our website, Facebook page, e-mail campaigns, and print
advertising to promote our continued participation with Sourcewell. At the over 50 trade
shows PLCB products are displayed at, we will have signage and information available
promoting our status as an awarded vendor with Sourcewell.
*
36 Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
PLCB has two websites for our different product lines, PL Custom Emergency Vehicles -
www.plcustom.com and Rescue 1 - www.rescue1mfg.com. We also maintain Facebook
pages for each product line. Our total likes for both pages is approaching 18,000 and our
reach is even higher. Our websites and Facebook pages all have direct links to
Sourcewell.
We routinely post on our Facebook pages about the value of becoming a Sourcewell
Member.
*
37 In your view, what is Sourcewell’s role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
Sourcewell's role in promoting contracts arising out of this RFP should be multi-layered.
We appreciate and are well aware of, and follow, your social media activity. The
websites - both for Members and vendors - is filled with helpful content. The area that
seems to need increased activity is participating in more trade shows in the Fire / EMS
industry. We were happy to see Sourcewell attending the FDIC Conference in Indianapolis.
A recommendation would be to also attend both the EMS World Expo and EMS Today
conferences.
In terms of our integration of our Sourcewell-awarded contract into our sales process, it is
promoted by our dealers in three levels:
First level - Prior to a demo appointment, the sales representative performs an agency
look-up to see if the customer is already a Member.
Second level - If the customer is a Sourcewell Member, they go to the meeting with a pre-
proposal showing the applicable contract model and pricing. If the customer is not a
member, they bring along information on becoming a member.
Third Level - If the customer is not a member, but they are funded by their municipality,
the dealers take the same steps as the prior two levels. In some cases, we may enlist
the assistance of Sourcewell in promoting the contract to the purchasing municipal
government. This was done successfully with Raritan Township, NJ previously.
*
38 Are your products or services
available through an e-procurement
ordering process? If so, describe your
e-procurement system and how
governmental and educational
customers have used it.
PLCB does not have an e-procurement system.
*
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39 Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.
Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.
Sales training offered multiple times during the year at PLCB, as well as at the dealer
locations.
Service training to dealers is offered to both dealers and customers multiple times per year
at PLCB and also at dealer / customer location. Hard copy and electronic training manuals
are provided to all attendees.
Customer specific tours of our facility and meetings with upper management and engineering.
Pre-construction meetings with customers are held either here at PLCB or virtually via Zoom
prior to final approval packages submitted for customer sign-off. This meeting is chaired by
the specific engineer / project manager for the vehicle.
All of the above are provided to our customers and dealers at no charge.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
40 Describe any technological
advances that your proposed
products or services offer.
Vehicle enhancements using new technology:
VMUX Multiplexed Electrical systems with integrated diagnostics for vehicle condition
Idle reduction/mitigation systems to support on scene load demands
UV lighting upgrades in Climate control system for air sanitation
UV lighting system for surface disinfection
AeroClave, MEDS disinfecting topical spray systems
360 degree, rear view, patient compartment and exterior blind spot cameras with monitor in
cab
Electrical load management with cab mounted indicators and potential load shed when draw
exceeds output.
Anti-theft devices to secure vehicle when left unattended.
Dash Cam DVR for recording vehicle activity and GPS.
Seat Belt monitoring systems for cab and patient area.
Narcotics lockers with Biometrics, PIN and proximity cards to control and document access.
Electronic keyless access control for cabinetry and drawers using keypads or smart card
credentials.
Climate controlled cabinets to monitor for temperature sensitive drugs and saline.
On board vehicle WIFI and wireless routers for telecommunication
Engineering/Technology:
Quote Writer for sales quoting
Solid Works for 3D modeling and design
Drive Works for 3D modeling and drawing configuration
Solid Works EPDM for storage of engineering data
Solid Works Electrical for electrical design and schematics
OMAX Precision WaterJet System for metals processing
Safran e-Brake for metals processing
Radan software for water jet and e-brake
Sage MAS 200 ERP for accounting and inventory
Ford IDS Integrated Diagnostic System for vehicle diagnostics/
Ford NGS New Generation Star Tester for diagnostics
John Bean Front End Alignment
In house paint mixing systems for Akzo Nobel Sikkens
Thermwood CNC Router for Cabinet shop
*
41 Describe any “green” initiatives
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.
We offer solar panel technology to support the charging or recharging of the vehicle
batteries. This allows the vehicle engine to be shut off and not drain the batteries when the
communication radios, temperature-controlled cabinets, computers etc. are still needed to be
active.
We offer Idle reduction technology for those customers that need to remain on the scene of
an incident and want to turn the engine off to reduce emissions into the air.
Internally at the company, we maintain recycling of paper, aluminum and plastic. We recycle
delivery pallets back to the original company. Scrap metal, wood and cardboard is recycled
thru services specific to recycling.
We have embraced the remote work environment and continue this program post the
pandemic requirements. This reduces commutation fuel consumption and energy/utility usage
here in the office/plant.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
42 Identify any third-party issued eco-
labels, ratings or certifications that
your company has received for
the equipment or products
included in your Proposal related
to energy efficiency or
conservation, life-cycle design
(cradle-to-cradle), or other
green/sustainability factors.
We do not have any current third party eco-labels/certifications.
*
43 Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
PL Custom Body and Equipment Co., Inc. is a woman owned company. Jean S Smock
and Deborah Smock Thomson maintain current ownership and management.
Key management positions are held by women:
Nancy Buhagiar VP of Operations and Finance
Kim Blanco HR Manager
Patricia Hill Marketing Manager
Cindy Straubinger, Service Manager
Lisa Croasmun, Quality Assurance Manager.
*
44 What unique attributes does your
company, your products, or your
services offer to Sourcewell
participating entities? What makes
your proposed solutions unique in
your industry as it applies to
Sourcewell participating entities?
P.L. Custom Body and Equipment Co., Inc. is an independent and family-owned
manufacturer of custom emergency vehicles with a hands-on approach to our customers.
Accessibility to and involvement with upper management is a component of every customer
relationship that we maintain. We answer to our customers and employees, not a board of
directors. This offers added value to our customers and to Sourcewell Members. The
experienced solutions our people offer result in a better understanding of our customers'
needs and a strong repeat customer base.
*
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45 Do your warranties cover all products, parts, and
labor?
Yes. Our warranties are as follows:
3 year, 36,000 mile General Conversion
Lifetime Structural Integrity
Lifetime, 100,000 mile Electrical
10 year Paint
5 Year Paint Corrosion
*
46 Do your warranties impose usage restrictions or
other limitations that adversely affect coverage?
Paint Corrosion Warranty has prorated coverage in the 4th and 5th year of
the warranty timeframe.
Components that are manufactured by other are covered by their
representative warranties. We facilitate warranty coverage for our Dealers
and Customers in these incidents.
*
47 Do your warranties cover the expense of
technicians’ travel time and mileage to perform
warranty repairs?
Yes, upon request. *
48 Are there any geographic regions of the United
States or Canada (as applicable) for which you
cannot provide a certified technician to perform
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
All states currently serviced by our Dealer Network are fully covered for all
warranty needs. In the areas where we may not have a Dealer, we
coordinate with a local chassis dealer as well as an emergency vehicle
facility to support the customer with warranty repairs. In some areas, we
have set up the customer as a warranty facility when they have the ability to
do so. We offer service training at our location and also at the
customers/service center location to support this opportunity.
*
49 Will you cover warranty service for items made by
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
Some items that are manufactured by others are covered in both our 3 year
general conversion and lifetime electrical warranties. Other items are covered
by the respective manufacturer’s warranty – some of which are for longer
periods of time.
We facilitate warranty coverage for our Dealers and Customers in these
incidents.
We have several lighting brands that offer 5 year and lifetime warranties on
their products. All of which are extended to the end user customer.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
50 What are your proposed exchange and return
programs and policies?
Warranty Reimbursement procedure:
The Dealer Service Center is contacted by the customer in the event of a
warranty repair need. The Dealer contacts PL Custom (mfg.) for warranty
authorization and diagnostic assistance for the reported issue.
Warranty Pre-Approval Authorization: All warranty claims require a pre-
approved Warranty Authorization Number. This pre-approval process is
required to first, inform PL Custom/Rescue 1 of a warranty problem, but
second and most important, to help diagnose and repair warranty service
problems in the field. Payment of warranty claims requires an approved
authorization number.
Warranty Parts: If warranty parts are required and authorized, PL
Custom/Rescue 1 will ship in stock replacement parts the day the request is
made, provided the part is ordered before 2:00 p.m.. Parts that need to be
ordered will be either shipped from the parts manufacturer or shipped out
the same day they arrive to PL Custom/Rescue 1.
Return of Defective Parts: When warranty parts are provided, defective parts
must be returned to PL Custom/Rescue 1 within 30 days of the parts being
shipped to be processed for credit.
*
51 Describe any service contract options for the
items included in your proposal.
Preventative maintenance contracts are offered to our customers for annual
inspections and chassis maintenance needs such as oil changes, fluid
checks, transmission service and battery load testing for optimal performance.
PL Custom is a Ford Authorized Warranty Center providing bumper to
bumper support for our customers with the Ford Chassis.
Several of our Dealers also provide Freightliner and International Chassis
warranty to their customers allowing for minimal downtime when the vehicle
is out of service for repair.
*
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52 Describe your payment terms and accepted payment
methods.
Standard payment terms are payment upon delivery of the
completed vehicle to the customer. Terms other than that are offered
and negotiated on a per case basis.
Discounts are offered for progress payments to the contract.
We allow for check payments and wire transfer payments for
completed vehicles.
*
53 Describe any leasing or financing options available for use
by educational or governmental entities.
PL Custom does not offer in house leasing. We work closely with
several municipal leasing companies and connect the customer
directly to them for the opportunity. Recent Sourcewell networking
events have opened up other opportunities in this area as well.
*
54 Describe any standard transaction documents that you
propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
Our Order Form is the first indication into the factory that this
particular order will be a Sourcewell Member order (see upload).
We also have a Sourcewell sales reporting form that is used for
our quarterly reports to Sourcewell (see upload). *
55 Do you accept the P-card procurement and payment
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
We currently do not use a P-card payment process for completed
vehicles. We do offer this for smaller purchases for parts and
service.
*
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Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
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Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
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56 Describe your pricing model (e.g., line-item discounts or
product-category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
Detailed price lists for all base vehicles and associated options
have been included in our proposal.
The pricing reflects an MSRP for the vehicles and options and a
5% discount for Sourcewell contract pricing. *
57 Quantify the pricing discount represented by the pricing
proposal in this response. For example, if the pricing in
your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
The pricing as submitted to Sourcewell is discounted from MSRP
and is offered with a 5% discount on base vehicles and options. *
58 Describe any quantity or volume discounts or rebate
programs that you offer.
We offer multiple vehicle discounts for two or more vehicles ordered
at the same time with the same spec and concurrent production.
Discount is offered at $1,500.00 per vehicle when greater than two.
Discounts are also offered for progress payment opportunities.
*
59 Propose a method of facilitating “sourced” products or
related services, which may be referred to as “open
market” items or “nonstandard options”. For example, you
may supply such items “at cost” or “at cost plus a
percentage,” or you may supply a quote for each such
request.
We supply some items we would consider to be “pass thru” to the
customer such as; patient loading stretchers, communication radios,
exterior graphics/lettering and chassis options.
We also provide for the installation of customer supplied equipment
such as patient loading stretchers, communication radios, small
tools, hand lights, and miscellaneous equipment items.
Sourced goods or open market price items not on our line item
price list are treated as special option pricing and are noted as
such in the proposal and final contract pricing. These are subject to
our standard cost plus labor pricing process. No additional charges
are imposed on these items. We would allow these special options
on Sourcewell contract vehicles.
*
60 Identify any element of the total cost of acquisition that is
NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
shipping charges. For example, list costs for items like pre-
delivery inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
The selling and service Dealer may offer the end user customer
additional technical installation opportunities for radios, computer
systems, and other equipment. The selling dealer will also many
times coordinate lettering and graphics on the completed vehicle.
Assistance with State specific EMS and licensing inspections and
motor vehicle registration processing’s are offered by our Dealers
as a convenience to the customer.
*
61 If freight, delivery, or shipping is an additional cost to the
Sourcewell participating entity, describe in detail the
complete freight, shipping, and delivery program.
Most vehicles are picked up at our Manasquan, NJ facility and
driven to the customer location after a final inspection here at the
factory. The vehicle is normally picked up by the Dealer/salesperson,
taken to their business location for any necessary state inspection
and motor vehicle requirements. The vehicle is then delivered to the
end user customer.
PLCB and our dealers have relationships with several transport
companies that will pick up the completed vehicle from our
manufacturing location and deliver it to the dealer or customer as
requested. The need for this increased during the pandemic
lockdowns and has continued for some as a convenience to the
customer.
Our location in New Jersey allows for many options for our
customers. We are close enough for an easy drive and centrally
located for transport companies.
*
62 Specifically describe freight, shipping, and delivery terms or
programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
We have not delivered any units to Alaska or Hawaii. Transportation
if needed into Canada would be coordinated by our Dealer
Representative and they would coordinate all border transport and
customs requirements.
*
63 Describe any unique distribution and/or delivery methods or
options offered in your proposal.
Several of our dealers are from a greater distance from NJ and will
arrange for a customer final inspection here at the plan, followed up
by a transport company pick up of the completed ambulance. Our
location in the tri-state are affords easy transportation to our
location for the Dealer and the Customer. The vehicle transport is
quoted specifically for each unit based on size and destination.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
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64 c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
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65 Specifically describe any self-audit process or program that you
plan to employ to verify compliance with your proposed Contract
with Sourcewell. This process includes ensuring that Sourcewell
participating entities obtain the proper pricing, that the Vendor
reports all sales under the Contract each quarter, and that the
Vendor remits the proper administrative fee to Sourcewell. Provide
sufficient detail to support your ability to report quarterly sales to
Sourcewell as described in the Contract template.
We require all orders utilizing the Sourcewell contract to be
initially coded as a Sourcewell contract on the incoming
order form. The pricing for the sale would then be reviewed,
validated, and approved by the national sales manager. It
would then be entered into our Access database. The data
is also recorded into a tracking Excel spread sheet for all
Sourcewell contracts. That information is then shared on a
quarterly basis with Sourcewell.
*
66 If you are awarded a contract, provide a few examples of internal
metrics that will be tracked to measure whether you are having
success with the contract.
The reporting form to Sourcewell notes the following
information:
1. Member Name
2. Agency Under Member (ie. Fire Department of the Town
that is the Member)
3. Member address
4. Member ID#
5. Contract number
6. Product ID
7. Date of contract
8. Projected month of delivery
9. Actual delivery date
10. Fee mount for Sourcewell
11. Contract price
12. Date of payment made to Sourcewell
13. Check #
14. Selling dealer
Internally, we also track if the dealer was invoiced for the
Sourcewell fee and whether we have received that fee.
*
67 Identify a proposed administrative fee that you will pay to
Sourcewell for facilitating, managing, and promoting the Sourcewell
Contract in the event that you are awarded a Contract. This fee
is typically calculated as a percentage of Vendor’s sales under the
Contract or as a per-unit fee; it is not a line-item addition to the
Member’s cost of goods. (See the RFP and template Contract for
additional details.)
PLCB will propose a $ 1,000.00 per order administrative fee
for Sourcewell. As noted, this will be included in the price
as offered. *
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
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68 Provide a detailed description of the
equipment, products, and services that you
are offering in your proposal.
Our vehicles are produced as Medallion Type III, Classic Type I, and Titan Medium
Duty ambulances. Utilizing the Ford, RAM, Chevrolet, Freightliner, International, and
Kenworth chassis platforms, the actual choice of chassis is based on customer
preference and needs.
We provide modular ambulance body remounts for Type I, Type III, and Medium
Duty ambulances. This allows the customer to retain the value in the original
ambulance body and remount it onto a new chassis when the original is worn out
with mileage or other conditions. This offers a true savings to the customer and
also extends the overall value of the ambulance. All of our vehicles are designed
with this opportunity in mind.
Emergency Medical Units providing first response and ALS (Advanced Life Support)
services are offered on a variety of chassis platforms. These chassis can be Ford,
GM, or RAM platforms.
*
69 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.
Our RFP offering has twenty-eight different products to offer to the Sourcewell
Members. They are broken into three different groups:
Ambulances - Seventeen different choices for Members, with a wide variety of
chassis platforms and module sizes.
Ambulance Body Remounts - Five different choices for Members, with a wide
variety of chassis platforms.
Conversion Vehicles - Six different choices for Members based upon various
chassis platforms.
*
7DEOH% 'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
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70 Type I, II, III, and IV ambulance units Yes
No
PLCB is offering Type I, Type III, and
Medium Duty ambulances. We do
not manufacture Type II ambulances.
A listing of all models, relevant
specifications, and drawings for each
product will be uploaded in the
documents section.
*
71 Emergency medical transportation vehicles Yes
No
A listing of all models, relevant
specifications, and drawings for each
product will be uploaded in the
documents section.
*
72 Vehicles used in the delivery of pre-hospital and
out of hospital care
Yes
No
A listing of all models, relevant
specifications, and drawings for each
product will be uploaded in the
documents section.
*
73 Equipment, accessories, and supplies
complementary or incidental to the purchase of a
turnkey or complete unit of the types described in
Lines 70-72
Yes
No
A listing of all optional items will be
uploaded in the documents section. *
74 Installation, customization, refurbishment, inspection,
repair and maintenance, and training and support
services related to solutions described in Lines 70-
72
Yes
No
In addition to training and support as
noted in question 39, our uploaded
options list covers many of the
customization options offered to
Members.
*
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
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75 Describe available options for
customization of the equipment and
products offered in your proposal and any
related order processes.
Detailed option list is uploaded for our three product segments - ambulances,
remounts, and conversions. *
76 Describe available remount or refurbishing
services included within your proposal, the
pricing method for such services, and any
related order processes.
There are five different remount offerings that we are putting forth for the Sourcewell
Members. There are also optional components listed for remounts as well in our
overall option list. These are uploaded in the documents section.
77 Describe your compliance with US
standards for the equipment and products
offered in your proposal, including
applicable federal and state requirements.
PLCB maintains certification to Federal Specification KKK-A-1822 Rev. F, Ford
QVM (Quality Vehicle Modifier), NFPA, and OSHA. We maintain manufacturer
licenses in all states that require it. We are also current members of NFPA, FAMA,
NJBIA, NTEA/AMD/MVP, and CAAS.
78 Describe your compliance with Canadian
standards for the equipment and products
offered in your proposal, including
applicable federal and provincial
requirements.
We do not certify to Canadian ambulance standards.
7DEOH ([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUP
/LQH,WHP 127,&(: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions,
or specifications, a Proposer must submit the exception or requested modification on the ([FHSWLRQVWR7HUPV&RQGLWLRQVRU
6SHFLILFDWLRQV)RUP immediately below. The contract section, the specific text addressed by the exception or requested modification,
and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review and
approval of Sourcewell and will not automatically be included in the contract.
&RQWUDFW6HFWLRQ 7HUP&RQGLWLRQRU6SHFLILFDWLRQ ([FHSWLRQRU3URSRVHG0RGLILFDWLRQ
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1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as “Marketing Plan.”
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
Pricing - PLCB Base and Optional Pricing.zip - Friday November 05, 2021 15:50:10
Financial Strength and Stability - Financial Strength and Stability.zip - Friday November 05, 2021 15:52:26
Marketing Plan/Samples - Marketing Plan and Samples.zip - Thursday November 04, 2021 08:37:50
WMBE/MBE/SBE or Related Certificates - WMBE-MBE-SBE or Related Certificates.zip - Thursday November 04, 2021 08:43:34
Warranty Information - Warranty Information.zip - Thursday November 04, 2021 08:44:01
Standard Transaction Document Samples - Standard Transaction Document Samples.zip - Thursday November 04, 2021 08:44:23
Upload Additional Document - Product Reference Guide, Ambulance quotes and drawings, remount quotes, and conversion
quotes.zip - Thursday November 04, 2021 08:44:49
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
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I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor’s objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
-82:1547Ā.7;36893Ā0-)Ā$$&' (%'Ȁ#!,$Ȁ#*& Ȁ*&#.Ȁ#.*/'"+ -$,!
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
By checking this box I acknowledge that I am bound by the terms of the Proposer’s Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Deborah Thomson, President, P.L. Custom Body and Equipment Co., Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
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The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column ",KDYHUHYLHZHGWKLVDGGHQGXPbelow to acknowledge each of the addenda.
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Tue October 26 2021 07:51 PM 1
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Thu October 14 2021 04:14 PM 1
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Bid Number: RFP 110921 Vendor Name: P.L. Custom Body and Equipment Co., Inc.
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1
Chief Scott Freseman
North Palm Beach Fire Rescue DATE: 8/15/2022
560 US Hwy 1
North Palm Beach, FL 33408
Thank you for considering South Florida Emergency Vehicles and PL Custom Emergency Vehicles as your next rescue provider. We are
pleased to provide the following proposal.
QUANTITY PRODUCT DESCRIPTION PRICE
1
2024 PL Custom TITAN Type I Medium Duty Ambulance built on a 2024 Freightliner M2
Crew Cab chassis - 176” Length Module 75” Headroom - per attached specifications and
drawings.
* Base pricing is per Sourcewell Contract # 110921-PLC Product ID# PCL16
* PL Custom or SFEV will supply/install fire department’s graphics/Chevron
* SFEV will remove Stryker Powerload Cot System from current North Palm Beach Fire
Rescue vehicle and re-install in new ambulance
* Travel expenses included for pre-build meeting and final inspection at PL Custom
factory for 4 department personnel.
* Includes SFEV installation of 3 customer supplied radios and 1 computer mount
Pricing includes Dealer supplied/installed items (see attached list on Page 4) *
$495,783.00** ea.
Vehicle Delivery: 365 days after receipt of chassis
***SEE PRICING TERMS ON PAGE 2
TOTAL PRICE $495,783.00** ea.
Kevin Burke
Ambulance / SFEV Brushtruck Sales
Mobile – (239) 331-6059
kburke@sflev.com
Kevin Burke
2
***PL Custom / SFEV Pricing Terms
Quotation Pricing
Due to the uncertainty of commercial chassis pricing and availability, the original price in the quote
cannot be guaranteed. To address these pricing concerns, this quote will remain valid for one year and
will be subject to a one-time price adjustment of the total vehicle price once the manufacturer receives
a VIN verification and build date of the commercial chassis.
Once the manufacturer receives that VIN verification and build date of the commercial chassis, the
quote will be repriced to include the updated chassis and patient module cost and will also include any
price increase of raw materials and/or outside vendor pricing at that time. A MGRP (Maximum
Guaranteed Retail Price) for this quote will not exceed 25% ($123,945.75 per vehicle) of the original
quoted price $495,783.00**.
Original Price per Vehicle - $495,783.00** + 25% ($123,945.75) = $619,728.75
Maximum Guaranteed Retail Price per Vehicle - $619,728.75
If a year passes from the date of this proposal and no VIN verification and build date is available from
the chassis manufacturer, the proposal will be re-priced with current vendor pricing and that new price
will be subject to an additional MGRP Increase, not to exceed 25% (Calculated at time of re-pricing).
This new price will remain valid for one year.
The purchaser can cancel the contract without penalty within 15 days after receiving a newly updated
price quote.
3
ITEMS AND/OR REVISIONS INCLUDED IN ORIGINAL PRICE NOT SHOWN IN SPEC OR
DRAWINGS
Due to time constraints, PL Custom was not able to update the spec and drawings with all the items and
revisions requested. These items are included in the price and are listed below.
1. Secondary Proair AC system mounted in front right upper cabinet of patient module.
Separate system from the primary system with its own compressor and condenser. AC only,
no heat 12-volt system. Cooling is 38,000 BTU for a combined cooling (w primary system) of
76,000 BTU in patient module. Thermostat, power, and 3 level fan control in LSS console.
2. Installation of V-Mux electrical system per current North Palm rescue spec
3. Re-configuration of all necessary exterior/interior compartment sizes to match current North
Palm Rescue spec.
4. All necessary revisions and/or additions to exterior warning lighting required to match
current North Palm rescue spec.
4
*PRICE INCLUDES THE FOLLOWING DEALER SUPPLIED AND/OR INSTALLED ITEMS
1. MSA altair 5x gas detector with vehicle mount and charging cable and installation
2. Flir K65 with vehicle cradle extra battery (4.4Ah) in truck charger, retractable lanyard
(T130980ACC) and installation
3. Lonestar edition 32” PIG axe in Black
4. Bins for cabinets (same as last order- include dividers)
5. 2 Yellow backboards
6. 2 Combi-carrier II Scoop stretcher
7. True north L2 and L3 RIT bag (1 ea)
8. 3 Streamlight Vulcan 180 HAZ-Lo (yellow) w/ quick release strap charging rack, appropriate cable
and installation
9. 3 Knucklehead Haz-Lo spot with vehicle mounts, charging cable, installation
10. Sscor portable suction with mount, appropriate charging cable, installation
11. KED (SPED II)
12. Padded splints (assorted sizes)
13. 2 Ferno pedi mate (or similar easy to use)
14. 2 Ferno neo mate
15. 2 Ferno kangoo Fix
16. Ferno Vaccuum splint kit AS-190 (with bag)
17. SAGER splint
18. Stryker stair chair (stair-pro #6252) (NOT battery powered)
19. Cardiac monitor mount (either stretcher or action area)
CUSTOM DESIGNED FOR
FIRE RESCUE
EMERGENCY VEHICLESP.L. CUSTOMBY
NORTH PALM BEACH
- A6020
FRONT VIEW
STREETSIDE VIEW
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
CURBSIDE VIEW
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
REAR VIEW
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
FLOOR PLAN
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
FRONT VIEW
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
REAR VIEW4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
CEILING VIEW
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
STREETSIDE VIEW
FRC
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
CURBSIDE VIEW
4.) INTERIOR CABINET DIMENSIONS REFLECT THE CABINET
2.) ALL DIMENSIONS SHOWN ARE APPROXIMATE.
WILL BE SMALLER.
BUILT AND RECEIVED AT OUR FACTORY.
LENGTH ARE APPROXIMATE UNTIL THE CHASSIS IS
5.) DIMENSIONS FOR OVERALL HEIGHT AND OVERALL
OPENING. PASS THROUGH OPENINGS WILL BE SMALLER.
1.) DRAWINGS ARE FOR REPRESENTATIONAL PURPOSES ONLY.
3.) EXTERIOR COMPARTMENT DIMENSIONS REFLECT WALL
TO WALL MEASUREMENTS. PASS THROUGH OPENINGS
NOTES:
QUOTATION South Florida Emergency Vehicles
North Palm Beach Fire Rescue South Florida Emergency Vehicles
Chief Scott Freseman Kevin Burke
560 U.S. Highway 1 4655 Cummins Court
North Palm Beach, Florida 33408 Fort Myers, FL 33905
239.267.5300
kburke@sflev.com
Quote No:A6020-0003
08/14/2022 Page 1
PART NO S DESCRIPTION QTY
== Type 1 Titan 176" 108"CA - 33.990 07/29/22 ==
00-00-0100 PL Ambulance - Release 33.99 effective 07/29/22 1
00-05-0100 <** Quote Terms **1
00-10-4980 < >176" TITAN Body, 75" Headroom, w/Drop Skirt 1
03-02-1285 < >Chassis Type -Freightliner (w/Rear Mount Fuel Tank)1
EXTERIOR
10-10-1100 <Modular Body Construction 1
10-10-2000 <Structural Integrity Warranty 1
10-10-2070 Finite Element Analysis 1
10-10-2100 Compartments, Aluminum Diamond Plate, welded 1
10-12-1000 Type I, Titan, Cab to body Pass-thru 1
10-15-4500 Body mounting, Type I, rubber donuts, M-Duty 1
10-20-3300 Lowered Body Skirts, with Intermediate Step 1
EXTERIOR DOORS, AMBULANCE
11-10-3560 <Trimark 1875 Paddle Handle Power Locking, Entrance. Doors, Qty(3) (Med Duty)1
11-10-4155 Trimark 1875 Paddle Handle Power Locking, Std Compt Doors (6) (Med Duty)1
11-20-1800 >Gas Spring Pneumatic Door Checks -Classic & Titan 1
11-20-2020 Compart. "A" Door to Check Past 90 Degrees 1
11-20-2030 Compart. "C" Door to Check Past 90 Degrees 1
11-20-2050 Compart. "E" Door to Check Past 90 Degrees 1
11-20-2055 Door to Check Past 90 Degrees, For Narrow 12"w Comp, -MASTER ONLY 1
11-20-3000 Compart. "D" Door to Check Past 90 Degrees 1
11-20-5000 Grabber Rear Doors Hold Open, Top Mount, Polished Aluminum 1
<COMPARTMENT LAYOUT
12-10-2038 "A" Left Front -20w x 86h x 21.75d -(w/Oxygen window)1
12-15-1015 "B" Left Side, 1/2 High -40w x 42h x 21.75d 1
12-20-1025 "C" Left Rear, 1/2 High -30w x 39h x 21.75d 1
12-25-1010 "D" Right Front, In-Out Access -20w x 55h x 33d above floor -14d below floor 1
12-30-2515 "E" Right Rear -24w x 83h x 21.75d 1
12-55-1200 >"J" Right Rear, Skirt Compt, Rear of Wheel -17w x 25h x 17d 1
12-61-1010 < >Double Door option w/ 1875 handles, Specify:1
12-90-S001 S Custom "F" compartment - 40w x 17h x 16d 1
COMPARTMENT DOOR PANELS, MATS, DECKING
13-20-1000 Compartment Door Panels, Alum, Diamond Plate 1
13-30-1P10 Polycoated Compt & Entrance Door Sills,Compt Floors,Area Behind Rub Rails,Black 1
13-30-2000 Vent Compartments to Exterior of Vehicle 1
13-40-1000 Dri-Dek, Floors of Compartment, Black 1
13-40-2500 Rubber Mat, Shelves, Exterior Compartment 1
13-40-2800 Turtle Tile Slip Resistant Stepwell Mat (removable)1
08/14/2022 Page 2
PART NO S DESCRIPTION QTY
COMPARTMENT CONFIGURATIONS AND EQUIPMENT
13-41-0100 Oxygen Bracket located in Compartment A 1
13-42-0300 (2) Adjustable Shelves, for compartment "B"1
13-43-0300 (2) Adjustable Shelves, for compartment C 1
13-47-0400 <Full Height Divider w/(1) Adjustable Shelf, Compartment "E"1
13-49-0200 No Shelves, for compartment "J"1
13-70-0200 Bulbous mounts for (2) backboards Compt. "E"1
13-70-0700 Hanger for Ferno EXL or #65 Scoop Compartment "E"1
SECURING - STRAPS, HOOKS, SCBA
13-70-2600 < >Securing device - Nylon strap with metal buckle 1
13-90-S001 S <(4) Zico Cup Mounts - "J" compartment 1
REAR STEP BUMPER
14-10-2600 Lift-up Rear Step, Recessed, -Lic. plate left body 1
14-10-4000 <Rear step to have additional grip strut 1
14-20-1000 Rear Dock Bumpers, Bolted to Bumper Ends 1
ALUMINUM DIAMOND PLATE ACCESSORIES
15-10-1000 Front Corner Stone Guards, Polished Diamond Plate 1
15-15-1000 Front Body Stone Guard, Polished Diamond Plate 1
15-20-1050 >Rub-Rails, C-Channel, Offset, Bright-Finish 1
15-30-4000 Diamond Plate Cover, Cab Steps (Frtlnr)1
15-40-2360 < >Diamond Plate, Full Slide-Out Step/Battery Compt (Freightliner)1
15-52-0100 Rear Diamond Plate Panel & Corner Guards 1
EXTERIOR TRIM
16-10-3000 Fenderettes, Rubber 1
16-30-1500 License Plate Holder w/LED Lt,Cast Prod Polish, Lt Side Body 1
16-35-1180 Fuel Fill Housing, Driver Side, Cast products, Polished (Titan)1
EXTERIOR, MISCELLANEOUS
17-50-1200 Undercoat Body, Titan 1
BODY WINDOWS
18-10-1000 <Window, Side Door (18"W x 22"H), Sliding, 31% Tint 1
18-20-2000 <Windows, Rear Doors, (15"W x 22"H), Fixed 31% tint 1
18-50-1000 Privacy Tint, Mylar, Side and Rear Doors 1
INTERIOR CONSTRUCTION
20-00-1000 Interior Construction Type - Standard Cabinets 1
INSULATION
20-10-1200 Super Insulation Package, additional Radiant Barrier to Interior Body 1
20-10-2000 Sound Deadened Insulation, Entrance Doors 1
20-10-3000 Sound Deadened, Compartment Doors 1
20-10-5000 Sub-Floor, Expanded PVC Polymer 1
FRONT BULKHEAD
21-30-1000 Climate Control Unit Over Cab to Body Passage 1
21-40-1500 <Electrical Power Distribution Cabinet, Access Panels, Black Polycoat 1
21-40-S001 S <NOTE!!! No cab to chassis pass thru or walk through 1
RIGHT FRONT CABINET
21-45-1000 Right front, upper storage w/Life Defender sliding doors, 1 shelf 1
21-50-1000 Right front Lower, inside/outside storage 1
21-50-2000 <Right front Lower, (2) adjustable shelves 1
21-60-3100 Right Front Lower, with Austin Life Defender Doors - Single Release 1
21-90-S001 S Supply and Install a Knox Box Medvault 2 on floor of right front upper cabinet 1
08/14/2022 Page 3
PART NO S DESCRIPTION QTY
RIGHT SIDE BENCH LAYOUT
22-00-1000 Squad Bench, Right side 1
22-21-0100 Backrest, Indiv., 2-pc. Upper & Lower, used w/ 6-pt seat belt 1
22-24-0620 >Armrest, No vinyl pouch -Recessed storage, below 1
22-25-4300 < >Removable Cargo Net Restraint, Head of Squad Bench 1
22-25-4600 < >Recessed "D" bottles, head of Squad Bench, at stepwell 1
22-30-2000 Squad bench lid, Positive hold down device 1
22-45-0500 < >Overhead cabinet 9 1/4" OAH-Life Defender sliding doors 1
LEFT SIDE MIDDLE (Base Cabinet)
23-10-0500 >Left Side, Full Counter Pkg, NO CPR Seat- w/1/2 Hi "C" Compt 1
23-10-6150 >Cab. above left side Full Counter, (No CPR)- Life Defender restock door, 1 shelf 1
LIFE SUPPORT STATION
23-30-2000 Switch pod, above counter, vinyl covered 1
23-30-2010 Rear Main Switch Panel Located in Life Support Station Switch Pod 1
23-30-2250 **No Radio Cut-Outs to be provided in LSS**1
23-31-1500 Cabinet head of switch pod, hinged door, 1 shelf 1
23-32-0950 < >(Reduced Hgt) Upper cabinet, 45 deg, w/Life Defender sliding doors, 1 shelf 1
23-34-1000 Laminated Counter with 1" retaining edge 1
23-37-0050 <*Custom "Box-out" into compartment required (MASTER ONLY)1
LEFT REAR STORAGE CABINET
23-40-1050 <Left rear full cabinet, upper, 45 deg w/Life Defender sliding doors 1
23-40-2000 < >Left rear full cabinet, middle, Life Defender sliding doors, 1 shelf 1
23-40-3000 Left rear half cabinet, middle, 1/2" acrylic doors, 1 shelf 1
23-40-3050 Note:Factory will *DELETE* 23-40-3000 Lft Rr 1/2 High Cabnt 1
23-40-V012 <Norcold NR740 Refrigerator left rear 1
23-42-1000 Laminated Counter with 1" retaining edge 1
INTERIOR CABINET DOORS
24-10-4M00 Cabinet doors, Polycarbonate/Acrylic, Clear 1
24-15-1000 <Handles, full length, sliding doors 1
24-20-1000 Positive closure devices hinged doors 1
24-25-1000 Unistrut, interior cabinet shelves, "Mini"1
ENTRANCE DOORS
24-30-2000 Ent. Door panels, 3 section 1
ABOVE DOOR HEAD BUMPERS
24-35-0100 Side Door Head Bumper 1
24-35-0500 Rear Door Head Bumper 1
GRAB RAILS
25-10-2300 Safety Yellow Grab Rail, 96" length, over squad bench 1
25-10-2575 Safety Yellow Grab Rail, 96" length, over cot 1
25-10-3800 Safety Yellow Grab rail, 18", at rear entrance doors, (2)1
25-11-1C00 Grab rail, 45 deg, Safety Yellow, side entrance door, (1)1
25-11-2070 >Grab rail, 45 deg,Safety Yellow Rear entrance doors, (2)1
25-49-S001 S <Antimicrobial Coating on Safety Yellow Grab Rails 1
SEAT BELTS
25-50-2000 Seat belt, attendant seat, Qty (1)1
25-51-1100 < >Patient restraint strap, squad bench, Qty (3), for use with six point seat belts 1
25-51-2021 <(2) Six point Seat Belt Harnesses w/ Comfort Pads - Curbside Seating 1
COT MOUNT and COT MODEL
08/14/2022 Page 4
PART NO S DESCRIPTION QTY
26-33-1400 <Performance Load Install Cust Supp Sys, w/Chrg Circuit, w/Mini Rail Cutout (SAE)1
26-35-1380 Stryker Equipment Handling Charge 1
I.V. HOLDER
26-50-1M10 Rubber I.V. holder, dual, recessed, over cot 1
26-50-2100 Rubber I.V. holder, dual, recessed, over squad bench 1
INTERIOR COLORS
27-10-1000 Ceiling, white Thermoplastic 1
27-10-1500 Upper Laminate - Fashion Grey D381-60 1
27-10-4200 Lower Laminate - Fashion Grey D381-60 1
INTERIOR UPHOLSTERY
27-20-5000 Upholstery, Flat-Seamless 1
27-20-5600 Upholstery Color: Gray 1
ATTENDANT SEAT
27-36-3000 Gray, Attn Seat, EVS 18703,w/Child Seat, 3 Pt. Harness,ABS Back,Swivel, Sewn 1
27-37-0100 ** Confirm Seat color** - GRAY is the vehicle upholstery color 1
FLOORING
27-53-2000 Lonplate II, diamond plate, Gun Metal (#424)1
27-55-2000 Flooring rolled up side walls 3"1
CAB CONSOLE
27-74-1000 Type I, lower radio/switch console (Freightlner & International)1
27-75-0260 < >Cut & Mnt (2) Customer/Dealer suppld Radios, in Radio/Siren Cab Console 1
27-75-2100 < >Map Box, Type I, Behind Cab Console - (Titan)1
MISCELLANEOUS INTERIOR
28-45-1320 < >Glove box holder for (3) Boxes, recessed -over Side ent. Door 1
28-50-1000 Fasten Seat Belt/No Smoking Sign 1
OXYGEN AND SUCTION
30-10-1000 Oxygen Outlet, Amico, dual, Life Support Station Switch Pod 1
30-10-2000 Oxy Outlet, Amico, single, right side- In Overhead Cabinet 1
30-20-1000 Oxygen Solenoid, Amico, w/ manual override & switch 1
30-30-1000 Suction pump, electric, Sscor,Switch in Rear Main Switch Panel 1
30-30-2400 Collection Bottle, SSCOR Disp.w/ canister clip, White Regulator (KKK Compliant)1
30-50-3005 < >O2 Carrier, ZICO, Quick-Release Oxygen Tank Lift System 1
30-50-3850 < ***Attention: Please Specify Tank Letter Size used within this shop note 1
30-60-4000 Regulator, Oxygen, Large Tank, (PLC-9662)1
30-80-1100 <Wrench, Oxy Cylinder -(for EZE Loader)1
ELECTRICAL
40-00-0500 <Electrical System Warranty 1
40-00-1400 Electrical 12 VDC, Titan 1
40-00-1900 Electrical 12 VDC Specifications 1
CAB ELECTRICAL
41-30-3750 Module Activation, Ignition Switch 1
41-50-1000 Cab Under hood & Fender Electrical Connectors - Deutsch Type 1
SWITCH PANEL
42-10-1000 Voltmeter, Digital 8 to 18 volt, lighted 1
42-10-2400 Low Voltage Alarm & Indicator 1
42-15-2500 >Rocker Switches, Carling Contura V 1
08/14/2022 Page 5
PART NO S DESCRIPTION QTY
42-20-0500 Battery On indicator light 1
42-20-1000 Warning Indicator, Door open, Red 1
42-20-2000 Warning Indicator, Compt open, Amber 1
42-20-3000 Warning Indicator, Audible alarm, Door/Compt 1
42-20-4200 Warning Ind/Audible, Parking Brake, Dual-Mode Alarm 1
42-21-0900 ** Gooseneck Light Not Included with Vehicle **1
42-25-6700 <High Idle Activation, Commercial Chassis (International /Freightliner)1
42-30-1000 Back-up alarm, w/resetting cancel switch 1
42-45-2200 < >Load Manager/Sequencer, PL Custom/Kussmaul (full time)1
42-60-2800 < >Air Horns, OEM, Qty (2) , chassis supplied, PL Activation 1
42-60-4800 Air Horn activation, "Plunger Style" switch, drivers console 1
42-60-5000 <Air Horn activation, Carling Momentary in Front Switch Panel 1
42-65-1300 Pwr Lock Switch, Entrance, OEM Door switch- (if applicable)1
42-65-1500 < >Remote Keyless Entry w/Chassis Power Door Lock Control 1
42-65-2010 Power Door Lock Switch, Side Entrance Door 1
42-65-2020 Power Door Lock Switch, Rear Entrance Doors 1
42-65-2200 < >Pwr Door Lock Concealed Override Switch, Grille-(KKK)1
EMERGENCY WARNING EQUIPMENT
43-10-1790 <Headlight flasher, 75FPM, Freightliner M2 BHM feature 1
SIREN
43-20-4G50 >Siren, Whelen 295SLSA1, w/diag.1
43-20-5000 Siren-Horn Switch 1
43-20-5500 < >Siren foot switch, remote siren control 1
43-20-5550 <Siren foot switch, remote siren control 1
SIREN SPEAKERS
43-30-5000 >Bumper Spkrs, CPI SA 5403-1, (2) , M2 Freightliner 1
FRONT LIGHT BAR
43-4U-6000 <Whelen Freedom IV, Super-LED, LC, 55"-Clear Lens Covers, Mounted on Cab 1
REAR LIGHT BAR
43-50-3515 <Whelen 4500 Plus Series 45B86R, (7) 700 Super-LED w/Work Lts 1
43-50-8000 < >Whelen Traffic Advisor, Low Profile TAL85 (8) LED (46")1
>CAB MOUNTED LIGHTS
43-68-C200 >Whelen Independent CAB Flashing Lights, CLEAR Lens package 1
43-71-0700 (2) Upper Whelen 7x3 LED-Grille Light -(2) Red 1
43-71-1640 Upper Grille Flange - Freightliner, Fit Specific (pair)1
43-71-4000 (2) Whelen 7x3 Super-LED, Red -Fender 1
BODY LIGHTING -<(Full Catalog PDF here)>
FRONT BODY VEHICLE LIGHTS -(Non-Emergency)
43-A1-0700 (2) 600-Whelen, Directionals -LED,Amb/Arrow, Front -(Loc:F1C&F7C)-Clear 1
43-A2-0070 * FRONT BODY LIGHTING - w/CAB MOUNTED LIGHTBAR (PDF>)1
43-A2-0150 ** (3) Front Upper Lights & Directionals 1
43-A4-0300 *** Whelen Independent Front & Side Body Flashing Lights, CLEAR Lens package 1
43-A5-0030 < >Independent - Flash - No Vehicle Flasher 1
43-A5-0060 <Program Flashing Lights to "Action Scan"1
>FRONT BODY WARNING LIGHTS
43-B0-0100 9x7, 900 Sup-LED, Red, Front - (Loc: F1)1
43-B0-1500 9x7, 900 Sup-LED, White Front -(Loc: F4)1
43-B0-3200 9x7, 900 Sup-LED, Red, Front - (Loc: F7)1
Whelen Primary Side Light package (PDF>)
43-F0-0100 9x7, 900 Sup-LED, Red, Left Side - (Loc: LS1)1
08/14/2022 Page 6
PART NO S DESCRIPTION QTY
43-F0-1100 9x7, 900 Sup-LED, Red, Left Side - (Loc: LS4)1
43-F4-0100 9x7, 900 Sup-LED, Red, Right Side - (Loc: RS1)1
43-F4-1100 9x7, 900 Sup-LED, Red, Right Side - (Loc: RS4)1
REAR BODY WARNING (Flashing) LIGHTS
43-H1-0100 **Whelen Independent, Rear Body Flashing Lights - CLEAR Lens 1
REAR LIGHT LAYOUT -(w/Traffic Advisor) + Flush Lightbar (PDF>)
43-N4-0140 Rear Lightbar & Traffic Advisor & (2) Window Level Lights 1
Rear Lights at Window Level
43-S0-2350 9x7 Sup-LED, Red, Rear - (Loc: R10B)1
43-S0-3100 9x7 Sup-LED, Red, Rear - (Loc: R11B)1
SECONDARY (miscellaneous) BODY MOUNTED WARNING LIGHTS
43-T5-1300 <Whelen 700 Series Red Super-LED, w/Flange, (2) Over Rear Wheel, CLEAR LENS 1
43-T5-3640 <Whelen TION LED Lights (8) R/W/R/W - In "C" Channel Rub-Rails 1
FLASHING LIGHTS; OTHER
43-T6-1520 < >Safety Lts, (6),3 Per Door- OS Series LED, Amber, Rear Ent Doors, Full time acti 1
43-T6-1530 < >Safety Lts, (3)- OS Series LED, Amber, Side Ent Door, Full time activation 1
43-T6-V012 XU <Whelen Marker OS Safety Lights, Amber, Compt. Doors 7
REAR NON-EMERGENCY LIGHTS
44-10-1000 < >Stop/Tail and Turn Signal -Light heads with color lenses 1
44-10-2500 Stop/Tail, (2) Whelen 600 Series LED-(color Lens) w/Flange 1
44-15-1M25 Back-up, (2) Whelen 600 LED, w/Flange, Min. Intensity 1
44-25-1800 Directional, (2) Whelen 600 LED -(color Lens) Amber Arrow 1
AUXILIARY NON-EMERGENCY LIGHTS
44-30-1000 >HD Mini Oval Marker/Clearance Lts, LED Front, Rear, (2) Sides 1
44-30-3000 >Lower Side Marker, Flash w/Directionals, (2) ea side 1
FLOOD LIGHTS
44-50-1040 (2) Whelen 9x7, 24-LED Opti -Scene Flood, Left side-(Loc:LS2, LS3)1
44-50-1140 (2) Whelen 9x7, 24-LED Opti -Scene Flood, Right side-(Loc:RS2, RS3)1
44-55-2000 Rear Flood Lights Built into Rear Light Bar 1
44-60-1000 Right Side Scene Lights on with Side Door & Switch in Console 1
44-60-2000 Left Side Scene Lights w/On-Off Switch Console 1
44-60-3000 Rear Scene Lights on w/Rear Door Open/Reverse 1
44-60-4000 <Rear Scene Lights, On-Off Switch in Console 1
44-60-5000 Right Side Scene Light Cancel Switch 1
44-60-6000 Rear Door Scene Light Cancel Switch 1
44-60-7000 Left/Right & Rear Flood Lights, On In Reverse 1
CLIMATE CONTROL
45-10-1000 Ventilation, Flow-Thru, (2) Speed, Cast Products Rear Cowl 1
45-35-1000 < >Ducted,Heater/Air Cond.,12 VDC/110 VAC 315 Combo Unit w/ 12V Front Body Condens 1
45-35-1100 Auxiliary Coolant Pump Climate Control System 1
45-39-1010 ** Front Body Condenser to be Painted to Match Body Color 1
45-70-S001 S <Front Body Condenser, cab roof mount 1
CEILING CONFIGURATION
45-99-0100 Ceiling Configuration for 6 Dome Lights, 4 Rectangular Lights & 2 Speakers 1
INTERIOR LIGHTS
46-10-1L00 (6) Dome Lights, Whelen Multi -LED, Hi-Lo, Qty (#80C0EHCR)1
46-10-2000 Dome Lights Switched to LOW Mode w/Door Open 1
08/14/2022 Page 7
PART NO S DESCRIPTION QTY
EXTERIOR COMPARTMENT LIGHTS
46-20-1075 <Lghts, Ext. Compartments, TecNiq LED E44 Strip Lights 1
46-20-1350 Oxygen Compartment Light Switch, Located in Rear Main Switch Panel 1
AUXILIARY INTERIOR LIGHTING
46-20-2000 Heavy Duty LED panel Light, (Life Support Station Area)1
46-20-2550 Panel Light (Life Support Station) Switch, Located in Rear Main Switch Panel 1
46-30-1100 Stepwell Light, LED, Located at Side Entrance Door 1
46-40-1P00 TecNiq E30, 42 LED Rectangular Ceiling Lights Qty (4)1
46-40-3M00 <Windup "checkout" Timer, Side Door , Shoreline only 1
46-40-4000 Rectangular Lights on "Checkout" Timer Circuit 1
46-50-1000 Dome Light Switch, (1) Left, (1) Right 1
MEDICAL OUTLETS
47-20-1000 12 volt Medical Outlet, Power Point, Loc: LSS Wall 1
47-20-2000 12 volt Medical Outlet, Power Point, Loc: Right Front In/out 1
47-20-2500 < >12 volt Medical Outlet, Power Point, Loc: Left Rear 1
ANTENNA/COMMUNICATION RADIO
47-60-0300 <(3) Antenna Leads, Body Roof - (See PDF)1
47-60-6200 < >Radio Power Lead, Rear Main Switch Panel 1
47-60-6500 < >Radio Power Lead 30 Amp, 10 ga. Cab Console 1
47-60-7000 < >Radio Power Lead w/40 Amp Fuse, 8 ga. Behind driver seat 1
MISCELLANEOUS 12 VOLT ELECTRICAL
48-15-1885 <FRC In View 360 HD Camera System with DVR, Interior Camera 1
48-15-188A FRC 7" Flat Panel LCD HD Monitor 1
48-20-2000 >Speakers, Stereo Volume Control Rear Sw Panel 1
48-50-3070 Intellitec, Clock, mounted on 45 degree Cabinet (Life Support Station)1
48-60-1500 >Air Ride Control Left Rear Door Open ,w/ Override Switch 1
48-60-3700 Liquid Spring Control Left Rear Door Open w/ Override switch 1
48-75-1000 <Voice Intercom System, mounted speaker, FRC 1
48-75-1050 < >Voice Intercom System, Headsets, FireCom 5100D digital, 4 station 1
48-75-8000 <On/Off Switch for FRC Voice Intercom System 1
48-75-8000 <On/Off Switch for FRC Voice Intercom System 1
ELECTRICAL 115 VOLT AC
51-20-5010 Shoreline, Super Auto-Eject 20 amp, Left Side, Above Compt. "B", YELLOW 1
51-20-7050 < >Add'l Shoreline, 20amp Auto-Eject ,Dedicated to 110/12 Volt Heat/AC Unit, YELLOW 1
51-30-1500 <Shoreline/ Battery Charging Dual Indicator Lights 1
51-32-2000 Power Distr Box, 115v, w/20 amp Circuit Bkr 1
52-10-1000 Hospital Grade Lighted GFCI Outlet, Location: L/S/S Wall 1
52-10-2000 < >Hospital Grade Lighted Outlet, Location: Left Rear 1
52-10-3000 Hospital Grade Lighted Outlet, Location: Right Front In/out 1
53-90-S001 S <Outlet Strip, (4) position, installed in cab 1
BATTERY CHARGER / INVERTER CHARGER
55-10-1225 < >Inverter/ Charger,Vanner LSC12-1100 Pure Sine Inverter/ 55A Battery Charger 1
PAINT LUSTRE
60-00-0005 Ten Year Paint Warranty (Paint Lustre)1
60-00-0007 Paint Adhesion Testing 1
BODY AND CAB PRIMARY PAINT
60-10-0110 *Body and Cab Same Single Color 1
60-10-1850 <**Modular Body Paint -Other than Unit Standard White , Titan 1
60-13-1020 <Modular Body Paint Color Yellow 1
60-15-120A <Re-Paint Cab, Single Color, w/ Door Jambs -Titan Series 1
60-15-1505 Cab Paint Color Same as Body 1
60-20-1010 ** Front Body Condenser to be Painted to Match Body Color 1
08/14/2022 Page 8
PART NO S DESCRIPTION QTY
ADDITIONAL VEHICLE PAINT, SECONDARY
61-05-S001 < >Special Paint Option Request 1
ADDITIONAL PAINT OPTIONS
61-30-2100 < > Painted Stripe Special Request 1
61-70-1020 <(2) Paint Sample spray out panels, two color Modular Body (each revision)1
61-80-2210 Polycoated Compt & Entr Door Sills, Compt Floors, Area Behind Rub Rails (*Note*)1
>LETTERING
65-10-1000 S <Reflective Lettering 1
65-50-4020 < >Reflective White Tape Stripe, 3/4" Outline, on interior of Entrance Doors 1
65-50-4070 < >Reflective White Tape Stripe, 3/4" Outline, on interior of Compartment Doors 1
TECHNICAL RADIO INSTALLATION
70-10-0500 No Technical Radio Installation 1
CHASSIS EQUIPMENT
75-11-0100 >Hub & Lug covers -M2, w/ aluminum wheels 1
75-30-2700 < >Liquid Spring Suspension System (M2)1
75-60-2000 Mud Flaps, Rear, Medium Duty Chassis 1
75-90-7000 <Medium Duty Exhaust Exit - Right Side, Forward of Rear Wheels 1
75-95-2600 Front & Rear End Alignment (Titan)1
76-10-3000 <Chassis Service/Parts Manual Freightliner M2 - Book Format 1
79-90-S001 S <Under Cab Air Tank Drains 1
79-90-S002 S <Relocate OEM Battery Box to be be under passenger side of cab 1
79-90-S003 S <SCBA Tank Storage - driver side under cab 1
EQUIPMENT
80-43-7000 <Bottle Bracket, Dual, Cast Products Duramount Model OA1205 (D Bottle)1
80-50-1000 Prep, Clean & Detail Vehicle for Delivery 1
CHASSIS
95-70-231E S < >2024 Freightliner M2, -Aft fuel tank, (left side fill) 108" CA Cummins ISB 1
95-70-S001 XU >Chassis Pricing not Valid 1
96-10-4200 Engine Programming 1
96-32-3000 Fuel "Full Tank" -Titan 1
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Prepared for:
PL CUSTOM
2201 Atlantic Ave
Manasquan, NJ 08736
Phone: 732-223-1411
Application Version 11.6.505
Data Version PRL-26M.015
CH-R-0770 2023
Lifetime Limited Structural Warranty – Modular Body
PL Custom warrants each new vehicle to be free of all
structural defects for the life of the modular body including:
•• Body frame
•• Sub-floor
•• Exterior skin
•• Structural integrity of interior cabinetry/exterior
compartments
Lifetime (100,000 Mile) Limited Warranty – Electrical
Equipment
The lifetime (100,000 mile) limited warranty applies to all
PL emergency vehicles and includes the following PL supplied
and installed electrical equipment:
•• Main vehicle wiring harness and battery harness cables
•• Automotive relays
•• Automatic/manual reset circuit breakers
•• Voltmeter
•• Rocker switches
•• All PL installed electrical connections
•• All wire terminals and crimps
•• Body door post switches
•• Power distribution panel
Alternators, batteries, bulbs, and belts are not covered by this
warranty.
Three-Year (36,000 Mile) Limited Warranty – General
Conversion
This three-year (36,000 mile) limited warranty includes the
following PL supplied equipment:
•• Windows and trim
•• Door securing hardware and latches
•• Climate Control System
•• On board oxygen system
•• Cabinet, ceiling and wall finish material
•• On-board aspiration system
•• Application of vinyl striping and lettering
•• Poly coat application exterior compartments/lower body
Ten-Year (100,000 Mile) Limited Warranty – Paint
This limited warranty covers the areas of vehicle finished with PL
Akzo Nobel Paint Products for a period of ten years.
•• Delamination from the substrate
•• Loss of gloss or color retention
•• Cracking or checking of paint film
•• Paint failure caused by defective Akzo Nobel products
Five-Year (60,000 Mile) Limited Warranty –Crevice Corrosion,
Dissimilar Metals
•• Years 1–3/36,000 miles: 100% of repair cost
•• Year 4/48,000 miles: 50% of repair cost
•• Year 5/60,000 miles: 25% of repair cost
General Information
•• Warranty transferable; subject to inspection by
PL Custom Emergency Vehicles.
•• Vehicle chassis; chassis components and cab body
warranted by original manufacturer.
•• Components manufactured by other and installed by
PL Custom shall be covered by representative warranties.
Exclusions And Limitations
•• Unauthorized alteration
•• Abnormal wear and tear
•• Physical damage
•• Abuse/misuse
•• Failure to maintain
•• Chemical corrosion
•• Normal wear and periodic maintenance
There are specific exclusions and limitations included in each
individual warranty.
See separate warranties for details.
PL Custom reserves the right to change alter or modify its warranty
policy as deemed necessary without prior notice. Warranty start date
is effective as of the delivery date of the unit. Documentation will be
provided in the owner’s manual and in the PL customer records.
06/2022
PL Custom Emergency Vehicles secures your purchase with the following warranties:
Overview of PL Custom Manufacturer Warranties
2201 Atlantic Avenue • Manasquan, NJ 08736 • 732-223-1411 • www.plcustom.com
PL Custom Vehicles is a division of P.L. Custom Body and Equipment Co., Inc.
Subject to the provisions, limitations, and conditions set forth in
this warranty, PL Custom Emergency Vehicles hereby warrants
to each original purchaser only, that the general ambulance
conversion is sound and free of all defects of both materials and
workmanship for 3 years or 36,000 miles, whichever occurs first,
from date of delivery providing it remains in possession of the
original purchaser and is in operation by said purchaser.
Items included, but not limited to, in this warranty coverage;
components manufactured by PL Custom, onboard oxygen
system, onboard aspiration system. Interior and exterior door
hardware and latching systems, finish material on cabinets,
ceiling and walls, interior and exterior windows, patient
compartment climate control system.
Components manufactured by others and installed by
PL Custom shall be covered by representative warranties.
Examples of these items: air horns, back up cameras, snow
chains, suspension systems, electronic locking systems, inverter,
battery chargers. Please refer to component warranty outline for
specific coverages.
Vinyl striping and lettering applied by PL Custom will be
covered by this 3-year, 36,000 mile general warranty for defects
associated with the installation/application of the striping and
lettering to the vehicle. The striping and lettering material is
covered by the manufacturer’s warranty for adhesion and color
fade.
Poly Coat for exterior compartment lining and lower body
panels will be covered by this 3-year, 36,000 mile general
warranty for defects associated with the application of the
material. Chips resulting from equipment impact is not a
covered item.
The above warranty is transferable upon remount of body to new
chassis, providing the work is performed by PL Custom. In the
case of the sale of the vehicle, the warranty is transferable to the
new owner, providing that inspection of the vehicle is performed
by PL Custom. Charges for this inspection will apply.
Should repair become necessary under the terms of this
warranty, the extent of that repair shall be determined solely by
PL Custom. The expense of any transportation to or from such
repair facility shall be the responsibility of the purchaser, and is
not an item covered by this warranty.
This warranty is conditioned upon normal use and reasonable
maintenance of such equipment. PL also requires prompt written
notice of all defects to PL Custom or one of it’s then authorized
dealers in the area. This warranty covers defects not resulting
from misuse, negligence, accidents, abnormal wear and
tear, and alteration of the original parts or adjustments by
customer or third parties. If any such conditions exist, this
warranty shall become void and unenforceable.
PL Custom Emergency Vehicles reserves the unrestricted
right, at any time, to make changes in the design of
and/or improvements on its products without thereby
imposing any obligations on itself to make corresponding
changes or improvements in or on its products theretofore
manufactured.
Exclusions and Limitations:
This manufacturer’s warranty is provided in place of any and
all other representations or express or implied warranties
including without limitation any warranty of merchantability
and/or fitness for use for a particular purpose. Buyer
acknowledges that no other representations were made to
him and relied upon him and that this warranty contains the
exclusive remedies with respect to any failure of the products
to conform to the warranties given above or as to any injury
or damage arising from any non-conforming products. No
person is authorized to make any representations of warranty
on behalf of PL Custom or any of its distributors other
than set forth in this manufacturer’s warranty. Your right
to service and replacement of parts on the terms expressly
set forth herein are your exclusive remedies and neither the
manufacturer nor any of its distributors shall be liable for
damages, whether ordinary incidental or consequential.
• Note that components manufactured by others and installed by PL Custom shall be covered by representative warranties. • PL Custom will not extend any warranty for customer or dealer provided components• PL Custom is not responsible for warranty on any components provided and installed by the dealer prior to delivery to the customer.• PL Custom is not responsible for normal wear and tear and/or periodic maintenance and consumable items.• The vehicle chassis, chassis components, and applicable body of cab will be warranted in accordance with the standard chassis warranty policy by the manufacturer, normal or extended.
PL Custom reserves the right to change alter or modify its
warranty policy as deemed necessary without prior notice.
Warranty start date is effective as of the delivery date of the
unit. Documentation will be provided in the owner’s manual
and in the PL customer records.
3-Year or 36,000 Mile General Warranty
06/2022
2201 Atlantic Avenue • Manasquan, NJ 08736 • 732-223-1411 • www.plcustom.com
PL Custom Vehicles is a division of P.L. Custom Body and Equipment Co., Inc.
Lifetime Modular Body Structural Warranty
Subject to provisions, limitations and conditions set forth in the
warranty, PL Custom Emergency Vehicles hereby warrants to
each original purchaser only, that the new emergency vehicle
body is structurally sound and free from all structural defects
of both material and workmanship, and further warrants that
it will maintain such structural integrity for the life of the body,
providing it remains in the possession of the original purchaser
and is in operation of said purchaser.
Items included in this warranty coverage; body frame,
sub-floor, exterior skin, interior cabinets and exterior
compartments (exclusive of paint finish)
The above warranty is transferable upon remount of body
to new chassis, providing the work is performed by
PL Custom. In the case of the sale of the vehicle, the
warranty is transferable to the new owner, providing that an
inspection of vehicle is performed by PL Custom. Charges
for this inspection will apply.
Should repairs become necessary under the terms of this
warranty, the extent of that repair shall be determined solely
by PL Custom and shall be performed solely at PL Custom
or a repair facility designated by PL Custom.
The expense of any transportation to or from such repair
facility shall be the responsibility of the purchaser, and is not
an item covered by this warranty.
This warranty is conditioned upon normal use and
reasonable maintenance of such equipment. PL also requires
prompt written notice of all defects to PL Custom or one of
its then authorized dealers in the area.
This warranty covers defects not resulting from misuse,
negligence, accident, abnormal wear and tear, and alteration
of the original parts or adjustments by customer or third
party. If any such conditions exist, this warranty shall
become void and unenforceable.
Remount of body to new chassis performed by other than
PL Custom, will void structural warranty.
In the event of an accident requiring structural repairs, the
approval for repair shall be determined solely by
PL Custom.
Unapproved structural repairs and/or repairs performed by
other than PL Custom will void the structural warranty.
PL Custom Emergency Vehicles reserves the unrestricted
right, at any time, to make changes in the design of
and/or improvements on its products without thereby
imposing any obligations on itself to make corresponding
changes or improvements in or on its products theretofore
manufactured.
EXCLUSIONS AND LIMITATIONS:
This manufacturer’s warranty is provided in place of
any and all other representations or express or implied
warranties including without limitation any warranty
of merchantability and/or fitness for use for a particular
purpose. Buyer acknowledges that no other representations
were made to him and relied upon him and that this
warranty contains the exclusive remedies with respect to any
failure of the products to conform to the warranties given
above or as to any injury or damage arising from any non-
conforming products. No person is authorized to make any
representations of warranty on behalf of PL Custom or any
of its distributors other than set forth in this manufacturer’s
warranty. Your right to service and replacement of parts
on the terms expressly set forth herein are your exclusive
remedies and neither the manufacturer nor any of its
distributors shall be liable for damages, whether ordinary
incidental or consequential.
PL Custom reserves the right to change alter or modify its
warranty policy as deemed necessary without prior notice.
Warranty start date is effective as of the delivery date of
the unit. Documentation will be provided in the owner’s
manual and in the PL customer records.
06/2022
2201 Atlantic Avenue • Manasquan, NJ 08736 • 732-223-1411 • www.plcustom.com
PL Custom Vehicles is a division of P.L. Custom Body and Equipment Co., Inc.
Lifetime Electrical Warranty
Subject to the provisions, limitations, and conditions set
forth in this warranty, PL Custom Emergency Vehicles
hereby warrants to each original purchaser only, that the
PL Custom supplied electrical equipment as listed below,
are sound and free of all defects of both materials and
workmanship, for the life of the vehicle or 100,000 miles
whichever occurs first, providing it remains in possession
of the original purchaser and is in operation by said
purchaser.
This electrical equipment includes; body door post
switches, all wire terminals and crimps, main vehicle
wiring harness and battery harness cables, relays, rocker
switches, automatic/manual reset circuit breakers,
voltmeter, all terminal strips, PL installed electrical
connections and power distribution panel.
Items not covered under this warranty are alternators,
batteries, light bulbs, belts and normal wear, maintenance
and consumable items. Batteries and alternator systems are
covered by their representative chassis warranties.
The above warranty is transferable upon remount of
body to new chassis, providing the work is performed
by PL Custom. In the case of the sale of the vehicle, the
warranty is transferable to the new owner, providing that
an inspection of the vehicle is performed by PL Custom.
Charges for this inspection will apply.
Should repairs become necessary under the terms of this
warranty, the extent of that repair shall be determined
solely by PL Custom and shall be performed solely at
PL Custom or a repair facility designated by PL Custom.
The expense of any transportation to or from such repair
facility shall be the responsibility of the purchaser, and is
not an item covered by this warranty.
This warranty is conditioned upon normal use and
reasonable maintenance of such equipment. PL Custom
also requires prompt written notice of all defects to
PL Custom or one of its then authorized dealers in the
area. This warranty covers defects not resulting from
misuse, negligence, accident, abnormal wear and tear, and
alterations of the original parts or adjustments by customer
or third parties. If any such conditions exist, this warranty
shall become void and unenforceable.
PL Custom Emergency Vehicles, reserves the unrestricted
right, at any time, to make changes in the design of
and/or improvements on its products without thereby
imposing any obligations on itself to make corresponding
changes or improvements in or on its products theretofore
manufactured.
EXCLUSIONS AND LIMITATIONS:
This manufacturer’s warranty is provided in place of
any and all other representations or express or implied
warranties including without limitation any warranty
of merchantability and/or fitness for use for a particular
purpose. Buyer acknowledges that no other representations
were made to him and relied upon him and that this
warranty contains the exclusive remedies with respect to
any failure of the products to conform to the warranties
given above or as to any injury or damage arising from
any non-conforming products. No person is authorized to
make any representations of warranty on behalf of
PL Custom or any of its distributors other than set forth
in this manufacturer’s warranty. Your right to service and
replacement of parts on the terms expressly set forth herein
are your exclusive remedies and neither the manufacturer
nor any of its distributors shall be liable for damages,
whether ordinary incidental or consequential.
• Note that components manufactured by others and
installed by PL Custom shall be covered by representative
warranties.
• PL Custom will not extend any warranty for customer or dealer provided components• PL Custom is not responsible for warranty on any components provided and installed by the dealer prior to delivery to the customer.• PL Custom is not responsible for normal wear and tear and/or periodic maintenance and consumable items.
• The vehicle chassis components, and applicable
body of cab will be warranted in accordance with the
standard chassis warranty policy by the manufacturer,
normal or extended.
• V-MUX components and systems are covered under
separate warranties.
Remount of body to new chassis performed by other than
PL Custom will void electrical warranty.
PL Custom reserves the right to change alter or modify its
warranty policy as deemed necessary without prior notice.
Warranty start date is effective as of the delivery date of
the unit. Documentation will be provided in the owner’s
manual and in the PL customer records.
06/2022
2201 Atlantic Avenue • Manasquan, NJ 08736 • 732-223-1411 • www.plcustom.com
PL Custom Vehicles is a division of P.L. Custom Body and Equipment Co., Inc.
PL Custom / V-Mux Warranty
06/2022
2201 Atlantic Avenue • Manasquan, NJ 08736 • 732-223-1411 • www.plcustom.com
PL Custom Vehicles is a division of P.L. Custom Body and Equipment Co., Inc.
This warranty is separate from and in addition to the PL Custom
Lifetime, 100,000-Mile Electrical Warranty that includes the
following (non V-MUX) components: body door post switches, all
wire terminals and crimps, main vehicle wiring harness and battery
harness cables, relays, automatic/manual reset circuit breakers
and PL-installed (V-MUX) electrical connections and power
distribution panel.
The above warranty is transferable upon remount of body to new
chassis, providing the work is performed by PL Custom. In the case
of the sale of the vehicle, the warranty is transferable to the new
owner, providing that an inspection of the vehicle is performed by
PL Custom. Charges for this inspection will apply.
Should repairs become necessary under the terms of this warranty,
the extent of that repair shall be determined solely by PL Custom
and shall be performed solely at PL Custom or a repair facility
designated by PL Custom. The expense of any transportation to or
from such repair facility shall be the responsibility of the purchaser,
and is not an item covered by this warranty.
This warranty is conditioned upon normal use and reasonable
maintenance of such equipment. PL Custom also requires
prompt written notice of all defects to PL Custom or one of its
then authorized dealers in the area. This warranty covers defects
not resulting from misuse, negligence, accident, abnormal wear
and tear, and alterations of the original parts or adjustments
by customer or third parties. If any such conditions exist, this
warranty shall become void and unenforceable.
Remount of body to new chassis performed by other than
PL Custom will void VMux electrical warranty.
PL Custom Emergency Vehicles reserves the unrestricted right, at
any time, to make changes in the design of and/or improvements
on its products without thereby imposing any obligations on itself
to make corresponding changes or improvements in or on its
products theretofore manufactured.
EXCLUSIONS AND LIMITATIONS:
This manufacturer’s warranty is provided in place of any and all
other representations or express or implied warranties including
without limitation any warranty of merchantability and/or fitness
for use for a particular purpose. Buyer acknowledges that no other
representations were made to him and relied upon him and that
this warranty contains the exclusive remedies with respect to any
failure of the products to conform to the warranties given above
or as to any injury or damage arising from any non-conforming
products. No person is authorized to make any representations of
warranty on behalf of PL Custom or any of its distributors other
than set forth in this manufacturer’s warranty. Your right to service
and replacement of parts on the terms expressly set forth herein
are your exclusive remedies and neither the manufacturer nor any
of its distributors shall be liable for damages, whether ordinary
incidental or consequential.
• Note that components manufactured by others and installed by
PL Custom shall be covered by representative warranties.
• The vehicle chassis, chassis components, and applicable body
of cab will be warranted in accordance with the standard
chassis warranty policy by the manufacturer, normal or
extended.
PL Custom reserves the right to change alter or modify its warranty
policy as deemed necessary without prior notice. Warranty start
date is effective as of the delivery date of the unit. Documentation
will be provided in the owner’s manual and in the PL customer
records.
Subject to the provisions, limitations, and conditions set forth in this warranty, PL Custom Emergency Vehicles, hereby
warrants to each original purchaser only, that the PL Custom ambulance supplied with V-MUX electrical equipment is
sound and free of all defects of both materials and workmanship, for the time frames listed below:
•• 6000 Hercules, 6060 HC, 6030 8x16 nodes: 10 years parts, 10 years Labor from Weldon
•• 6240 Series-Vista IV Display Screen: 5 years parts, 5 years labor from Weldon
•• 6310-0000-12/14 Switch Controllers: 10 years parts, 10 years labor from Weldon
•• 6311-0x00-00 Smart SWITCH Module: 10 years parts, 10 years labor from Weldon
•• 6400-0000-00 Gateway Node: 10 years parts, 10 years labor from Weldon
•• 6500-0000-00 Camera: 1 year parts, 1 year labor from Weldon
•• 0R13-0614-00 Temp Sensor :1 year parts, 1 year labor from Weldon
•• 0U10-0715-00VFD 2 Line Display: 1 year parts, 1 year labor from Weldon
Ambulance Paint Warranty
10-YEAR PAINT LUSTRE AMBULANCE WARRANTY
Subject to the provisions, limitations and conditions set
form in this warranty, PL Custom Emergency Vehicles
hereby warrants to each original purchaser only, that the
paint system as supplied by Akzo Nobel and applied by
PL Custom shall be free of paint specific defects for 10 years
or 100,000 miles from the date the vehicle is delivered,
providing it remains in possession of the original purchaser
and is operation by said purchaser.
The Akzo Nobel/PL Custom paint system is a base
coat/clear coat system applied according the paint
manufacturers technical specifications.
The limited warranty provided herein shall extend to the
following properties of the paint system:
• Delamination from the substrate
• Loss of gloss or color retention
• Cracking or checking of the paint film
• Paint failure caused by defective Akzo Nobel Products
Dissimilar Metals Corrosion or Crevice Corrosion is NOT
covered by the 10 year paint warranty, it is covered
under a separate 5-year warranty.
The above paint system warranty is transferable upon
remount of body to new chassis, providing the work is
performed by PL Custom
Should repairs become necessary under the terms of this
warranty, the extent of that repair shall be determined
solely by PL Custom and shall be performed solely at
PL Custom or a repair facility designated by PL Custom.
This warranty is conditioned upon normal use and
reasonable maintenance of such equipment. PL also
requires prompt written notice of all defects to PL Custom
or one of its then authorized dealers.
This warranty covers defects not resulting from misuse,
negligence, accident, abnormal wear and tear, exposure
to corrosive agents, and alteration of the original parts
or adjustments by customer or third party. If any such
conditions exist, this warranty shall become void and
unenforceable.
5-YEAR CREVICE CORROSION/ DISSIMILAR METALS
WARRANTY
As evidence of our commitment to quality and customer
satisfaction, PL Custom offers a 5-Year Crevice Corrosion/
Dissimilar Metals Corrosion Warranty. This warranty
covers your vehicle for a period of up to 5 years and/or 60,000
miles whichever occurs first against Crevice Corrosion
and Dissimilar Metals Corrosion for the time frames as
described below.
WARRANTY COVERAGE
1. For 3 years or 36,000 miles, from the original delivery
date, your vehicle will be covered 100% by our Crevice
Corrosion/Dissimilar Metals Corrosion Warranty.
2. For the 4th year or up to 48,000 miles PL Custom will
offer a warranty covering 50% of the repair cost for
Crevice Corrosion and Dissimilar Metals Corrosion
3. For the 5th year or up to 60,000 miles PL Custom will
offer a warranty covering 25% of the repair cost for
Crevice Corrosion and Dissimilar Metals Corrosion.
CLAIM PROCEDURE
Should a vehicle show evidence of a paint problem, the
owner should contact the Dealer/Salesperson. The Dealer/
Salesperson will contact PL Custom Emergency Vehicles to
report the corrosion concern and to schedule an inspection.
No repairs will be authorized without an inspection or
estimate in advance.
The process and terms for repair will be as per the warranty
reimbursement policy and procedures.
PL Custom Emergency Vehicles assumes no responsibility
for special, incidental or consequential damages including
but not limited to lost time, inconvenience, and loss of
profits which are not recoverable expenses.
The following exclusions apply to the PL Custom offered
paint and/or crevice corrosion warranties and are not
covered:
1. Paint stripes or repaints added by dealer or customer
post vehicle delivery from PL Custom.
2. Paint coating defects caused by customer, dealer or
aftermarket add-ons after vehicle delivery.
3. Paint problems caused by customer, dealer or aftermarket
application or removal of vehicle graphics, including vinyl
decal materials and shields.
06/2022
2201 Atlantic Avenue • Manasquan, NJ 08736 • 732-223-1411 • www.plcustom.com
PL Custom Vehicles is a division of P.L. Custom Body and Equipment Co., Inc.
Continued
4. The painting, alteration, repair or equipment
replacement of a customer vehicle by a facility not
approved in advance by PL Custom Emergency Vehicles.
5. Physical damage to the vehicle from an accident or act
of God.
6. Paint failures resulting from neglect, misuse or abuse to
the vehicle.
7. The use of a PL vehicle for other than designed intent
and purpose.
8. Lettering and graphics not installed by PL Custom.
9. Exposure to severe environmental or chemical
conditions such as acid rain, excessive road salt, calcium
chloride or other chemicals used on road surfaces.
10. Failure of customer to provide normal, regular, and
customary care for the vehicle paint finish. This includes,
but is not limited to, routine washing and cleaning of areas
exposed to environmental elements and chemicals as
listed above.
11. The expense of any transportation to or from such
repair facility to obtain warranty coverage shall be the
responsibility of the purchaser/owner of the vehicle. This
includes all labor, fuel, tolls, food, and costs for lodging if
required.
12. Product finishes not manufactured by PL Custom
such as the Chassis, mirrors or hardware finishes. O.E.M
paint finishes carry the chassis manufacturer’s paint
warranties and are not covered by PL Custom.
13. Damage caused by abrasive polishes, cleaning agents,
aggressive mechanical wash systems or foreign objects.
14. ECK material is applied during the manufacture
of PL products and must be replaced in the event that
lights, trim or any exterior hardware has been removed
or replaced. Failure to re-apply the ECK material will
void both the 10-Year PL Paint Warranty and the 5-Year
Crevice Corrosion/Dissimilar Metals Paint Warranty.
WARRANTY EXCLUSIONS AND LIMITATIONS
15. This manufacturer’s warranty is provided in place
of any and all other representations or express or
implied warranties including without limitation any
warranty of merchantability and/or fitness for use for a
particular purpose. Buyer acknowledges that no other
representations were made to him and that this warranty
contains the exclusive remedies with respect to any
failure of the products to conform to the warranties given
above or as to any injury or damage arising from any
nonconforming products. No person is authorized to
make any representations of warranty on behalf of
PL Custom or any of its distributors other than set forth
in this manufacturer’s warranty. Your right to service
and replacement of parts on the terms expressly set
forth herein are your exclusive remedies and neither the
manufacturer nor any of its distributors shall be liable for
damages, whether ordinary incidental or consequential.
16. This paint warranty applies to newly manufactured
ambulances. It does not cover ambulance body remounts.
PL Custom reserves the right to change alter or modify its
warranty policy as deemed necessary without prior notice.
Warranty start date is effective as of the delivery date of
the unit. Documentation will be provided in the owner’s
manual and in the PL customer records.
06/2022
2201 Atlantic Avenue • Manasquan, NJ 08736 • 732-223-1411 • www.plcustom.com
PL Custom Vehicles is a division of P.L. Custom Body and Equipment Co., Inc.
Ambulance Paint Warranty
Continued
1 | SFEV Purchase Agreement
PURCHASE AGREEMENT
FOR PL CUSTOM AMBULANCE
THIS AGREEMENT made and entered into this ____ day of ___________________, 20__ by
and between South Florida Emergency Vehicles, LLC of Fort Myers, FL, hereinafter referred to
as “SFEV”, and the Village of North Palm Beach of Florida, hereinafter referred to as the
“PURCHASER”.
WITNESSETH:
1. PURCHASE: Purchaser hereby agrees to buy and SFEV hereby agrees to sell and furnish
to Purchaser (1) one PL Custom Emergency Vehicles Medium Duty ambulance (SFEV is
authorized Florida dealer) and various brand EMS equipment according to the SFEV
proposal attached hereto and made a part hereof, and to deliver the same as
hereinafter provided.
2. PAYMENT: Full payment is due upon delivery of the ambulance to the fire department
and is subject to the pricing terms detailed on Page 2 of the SFEV proposal. The final
price is not determinable until PL Custom secures the VIN # and production schedule
from Freightliner for the chassis. The Purchaser will issue the purchase order using the
MGRP (Maximum Guaranteed Retail Price) as detailed in the pricing terms on Page 2 of
the SFEV / PL Custom proposal. The final price is guaranteed not to exceed the MGRP.
3. DELIVERY: The ambulance and equipment being purchased hereunder shall be
delivered to Purchaser at 560 US 1 North Palm Beach, FL within approximately 365 days
after PL Custom receives the Freightliner chassis. Delivery dates may be extended if
delays are beyond PL Custom or SFEV’s control, including without limitation, strikes,
labor disputes, riots, civil unrest, pandemics, war or other military actions, sabotage,
government regulations or controls, fire or other casualty, or inability to obtain a
chassis, materials, or services.
2 | SFEV Purchase Agreement
4. PL CUSTOM / SFEV WARRANTIES: SFEV provides a 1‐year warranty on the install
portion only of any equipment supplied and installed by SFEV. The equipment
supplied by SFEV will be covered under the manufacturer’s warranty for each item. PL
Custom’s warranties list will accompany this purchase agreement and SFEV proposal.
5. DEFAULT: In the case of any default in payment hereunder or in the payment on any
notes, negotiable paper, obligations, or other instruments issued by Purchaser, SFEV
may take full possession of the ambulance and equipment or of the piece or pieces
upon which the default has been made, and any payments that have been made
theretofore shall be applied as rent in full for the use of the ambulance and equipment
up to the date of taking possession by SFEV.
6. PURCHASER WARRANTIES: With the signing of this agreement, Purchaser warrants
that it has the full power and legal authority to enter into this agreement and
guarantees that funds for its purchase are available or in the process of collection.
7. ACCEPTANCE: This agreement shall not be binding until it is signed and approved by an
officer of SFEV and the order is accepted by PL Custom Emergency Vehicles.
8. INSURANCE: SFEV shall provide insurance insuring the ambulance and equipment
against loss by fire, theft, or collision and insuring against property damage and
personal injury until the final delivery is made to the Purchaser.
9. GENERAL: This agreement and the SFEV proposal provided herein take precedence
over all previous negotiations, oral or written, and no representations or warranties are
applicable except as specifically contained in this agreement or in the SFEV proposal
attached hereto. No alteration, modification, amendment or change of this agreement
shall be binding unless executed in writing by the parties. No waiver of any of the
provisions of this agreement shall be deemed a waiver of any other provision, whether
or not similar, nor shall any waiver constitute a continuing waiver.
This agreement shall be governed and controlled as to interpretation, enforcement,
validity, construction, effect, and in all other respects by the laws, statutes, and
decisions of the State of Florida. Exclusive jurisdiction and venue for any litigation at all
related to this Agreement, directly, or indirectly, based upon contract, tort, or other
theory of law shall lie in the Palm Beach County Courts, North Palm Beach, Florida, and
the parties hereto consent and submit to the general jurisdiction of this court. All of
the terms and provisions of this Agreement shall be binding upon and inure to the
benefit of and be enforceable by SFEV, PL Custom, Purchaser, their successors and
assigns.
3 | SFEV Purchase Agreement
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be duly
executed and attested by its duly authorized representatives, effective as of the date
below when accepted at SFEV and PL Custom.
_______________________________________________________________________
South Florida Emergency Vehicles Village of North Palm Beach of Florida
By David Stonitsch (print name) ________________________
Title ‐ President Title ‐ _____________________________
Sign ‐ ___________________________ Sign ‐ _____________________________
Date ‐ __________________________ Date ‐ ____________________________
______________________________________________________________________
Accepted at PL Custom Body and Equipment Co., Inc.
By: Chad Newsome
Title – National Sales Manager
Sign ‐ ___________________________
Date ‐ ___________________________