07-15-2021 VC B WS-MMINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 159 2021
Present:
Darryl C. Aubrey, Mayor
Deborah Searcy, Vice Mayor
Mark Mullinix, President Pro Tem
David B. Norris, Councilmember
Susan Bickel, Councilmember
Andrew D. Lukasik, Village Manager
Leonard G. Rubin, P.A., Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present.
PURPOSE OF THE MEETING
Mr. Lukasik provided an overview of the preliminary 2022 Budget. The following items were reviewed:
• FY 2022 PRELIMINARY BUDGET SUMMARY
• FY 2022 PERSONNEL COSTS
• FY 2022 BUDGETED DEBT SERVICE & LOAN REPAYMENT SCHEDULE
• FY 2022 COUNTRY CLUB HIGHLIGHTS
• FY 2022 COUNTRY CLUB PRELIMINARY BUDGET SUMMARY, REVENUES & EXPENSES
• FY 2022 GENERAL FUND HIGHLIGHTS
• FY 2022 GENERAL FUND PRELIMINARY BUDGET SUMMARY, REVENUES & EXPENSES
• FY 2022 — 2026 CAPITAL IMPROVEMENT PLAN CASH FLOW SUMMARY
• FY 2022 CAPITAL OUTLAY
• FY 2022 TAXABLE VALUE & MILLAGE SELECTION
• FY 2022 TAXPAYER IMPACT
FY 2022 PRELIMINARY BUDGET SUMMARY
Mr. Lukasik gave an overview of the financial plan for the upcoming fiscal year based upon the
General Fund and Country Club budgets. The financial plan was based on a reduced millage rate
of $7.10 mils. Property taxes should decrease rather than increase. The overall budget is just under
$32 million dollars, which is a $1.6 million dollar increase compared to the current fiscal year. The
General Fund budget increased $984,000 due to debt service and capital outlay. Debt service has
increased due to new vehicle lease payments. CIP Transfer has increased $150,000 due to
investments in infrastructure. The Country Club budget is growing and revenues are increasing in
all divisions, however expenses have also been increasing due to investments in infrastructure and
personnel costs. Overall, the General Fund budget increased 4 percent and the Country Club
budget increased 12 percent.
Village Council Workshop Session held July 15, 2021
Category
General Fund
Country Club
Total
Millage Rate
$7.10
N/A
$7.10
Personnel
$16,846,843
$2,016,551
$18,863,394
Operating
$6,788,104
$3,318,960
$10,107,064
Debt Service
$1,849,047
$433,689
$2,282,736
Capital Overlay
$10,000
$20000
$210,000
CIP Transfer
$66000
0
$660,000
Contingency/Reserve
$13500
$125,000
$26000
Transfer to Country Club
$399,000
0
$399,000
Total
$26,687,994
$6,094,200
$32,782,194
Position Type
General Fund
Country Club
Total
Full -Time
140
10
150
Part -Time
47
62
109
FY 2022 PERSONNEL COSTS
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Mr. Lukasik stated there was a slight decrease in personnel costs due to the General Fund budget.
Contributions to the Police and Fire pension fund were decreasing. There is a $240,000 savings
compared to last year's budget. Mr. Lukasik also discussed personnel changes in the Public Works,
Police Department and Country Club. Personnel costs for the Country Club increased $170,000.
Description
FY 2022
Total Personnel Costs
$18,863,394
4 Positions
Full -Time
150
Part -Time
109
FY 2021 Increase/(Decrease)
$18,933,241 ($69,847)
152 -2
104 +5
FY 2022 BUDGETED DEBT SERVICE AND LOAN REPAYMENT SCHEDULE
Mr. Lukasik reviewed the FY 2022 Budgeted Debt Service. Vehicle leases were within the
General Fund and $550,000 was allocated this year. For the upcoming year, there will be a
$200,000 increase in vehicle lease expenses. Discussion ensued regarding the vehicle leases for
various departments. Mr. Lukasik discussed the Clubhouse loan and stated there was $1.3 million
dollars in debt service. Mr. Lukasik stated that the golf course loan was almost paid off which will
offset costs in the future and gave an overview of the repayment schedule.
Description
Vehicle Lease
Clubhouse Loan ($15m)
Initial Golf Course Loan ($4,893,673)
2018 Golf Course Restoration ($1.7m)
Total
General Fund Country Club Total
$554,950 $554,950
$1,294,097 $1,294,097
$398,159 $398,159
$35,530 $35,530
$15849,047 $4335689 $2,282,736
Village Council Workshop Session held July 15, 2021 Page 3 of 5
FY 2022 COUNTRY CLUB HIGHLIGHTS
Mr. Lukasik reviewed the FY 2022 Country Club Highlights, including:
• The Country Club budget increased by 12 percent.
• There will be a reduction in golf memberships and preference will be given to Village residents.
• A reduction in golf memberships will allow an increase in outside rounds.
• Capital investments will impact the golf budget.
• Pool and tennis revenues were anticipated to increase due to opportunities for new events and
an increase in part-time costs.
• There will be a greater investment in building and grounds maintenance to better meet
expectations.
• The General Fund is making an increased contribution to the Country Club budget, which will
help pay for future investments.
FY 2022 COUNTRY CLUB PRELIMINARY BUDGET SUMMARY, REVENUES & EXPENSES
Mr. Lukasik gave an overview of the FY 2022 Country Club Preliminary Budget Summary,
Revenues and Expenses. A breakdown was given of all revenues and expenses, explaining the
main increases and decreases. Golf remained a main source of revenue for the Country Club and
was doing very well. Restaurant revenue increased by 3 percent due to rent costs. Mr. Lukasik
explained the transfer from the General Fund into the Country Club budget due to renewal and
replacement contributions. Expenses in personnel costs increased by 9 percent due to needs for
assistance in customer service. The tennis and pool budget expenses increased due to maintenance
costs and need for additional part-time staff. An anticipated increase in revenues is expected due
to events, public interest, and elimination of Covid restrictions. Golf Course maintenance
expenses will increase due to the foliar program (improved fertilization). Golf will also add two
part-time employees and reclassify an Assistant Golf Professional to a Teaching Professional title.
Mr. Lukasik reviewed expenses for golf capital projects and discussed plans for Pond
Stabilization, Pump House Renovation and a Weather Station.
% Increase/ $ Increase/
Category FY 2021 Budget FY 2022 Budget Decrease Decreases
Total Revenues $5,443,631 $6,094,200 11.95% $650,569
GENERAL FUND HIGHLIGHTS
Mr. Lukasik reviewed the FY 2022 General Fund Highlights, including:
• The overall increase in the operating budget is $980,000 or 3.8 percent.
• Ad -Valorem revenues were based upon a 7.1 millage rate. This was below the established
rolled back rate. Revenue growth has increased but was less than an amount equivalent to
what was generated last year.
• Debt increased due to additional vehicle leases.
• Transfers to the CIP and Country Club increased due to funding renewal and replacement
contributions and investment in infrastructure.
• There is a slight reduction in staffing levels and personnel expenses.
• The Special Projects Director position has been eliminated from the Manager's budget.
• Public Works is restructuring leadership positions to improve overall performance. Two
positions in Streets and two positions in Facilities will be reduced. The contractual services
expense will increase to replace positions.
Village Council Workshop Session held July 15, 2021
Page 4 of 5
• There will be additional employee title changes within the IT, Finance, and Parks and
Recreation departments. The Police Department will be adding two Officers.
• Upcoming capital projects include US 1 north of the Parker Bridge streetscape and traffic
management, US 1 lane repurposing, residential code update, Twin Cities Mall site code,
US 1 and Prosperity Farms Road bridge projects, implementation of the Recreation Needs
Assessment, Master Plan for undergrounding overhead lines, streetscape and bridge design
for Lighthouse Drive, Community Center playground replacement, Osborne Park
basketball court renovation and use of ARPA funding.
FY 2022 GENERAL FUND PRELIMINARY BUDGET SUMMARY, REVENUES & EXPENSES
Mr. Lukasik gave an overview of the FY 2022 General Fund Preliminary Budget Summary,
Revenues and Expenses. A breakdown was given of all revenues and expenses, explaining the
main increases and decreases. The General Fund increased $984,000. Ad -Valorem taxes increased
$373,000. Revenues were increased for licenses and permits due to expectations of construction
activity. Mr. Lukasik discussed the expenditures for the Public Safety and Parks and Recreation
departments. Debt Service increased due to vehicle leases. Transfers out of the General Fund were
driven by renewal and replacement contributions to the Country Club. Ad -Valorem taxes made
up the majority of the revenue and personnel costs make up the majority of the expenses in the
General Fund. Mr. Lukasik reviewed the operating costs which consist primarily of contractual
services, materials and supplies, repairs and maintenance, and professional services.
% Increase/ $ Increase/
Category FY 2021 Budget FY 2022 Budget Decrease (Decrease)
Total Revenues $25,703,797 $2607,994 3.83% $984,197
FY 2022 - FY 2026 CAPITAL IMPROVEMENT PLAN CASH FLOW SUMMARY
Mr. Lukasik discussed the FY 2022 — FY 2026 Capital Improvement Plan Cash Flow Summary.
The five-year projection was expected to change. Grants will be relied upon for projects. Council
will receive an operating budget and CIP budget within the next week with new numbers.
FY 2022 CAPITAL OUTLAY
Mr. Lukasik discussed various upcoming FY 2022 projects and costs within the capital outlay
revenue categories made up of General Revenues, Country Club, Stormwater Fund, Infrastructure
Surtax, and Grant Funding. The budget for street asphalt resurfacing was increased from prior
years. Grant funds will be used for the fire kitchen remodel and combined with other Public Safety
building projects. The Library air handler and Village Hall air handler will need replacement.
FY 2022 TAXABLE VALUE & MILLAGE SELECTION
Mr. Lukasik reviewed the FY 2022 Taxable Value & Millage Selection. The proposed millage
rate is 7.10 mils, which is a 5.33 percent decrease from last year. This sets the maximum millage
rate allowed for the Village. The Council may reduce this rate for the final adopted budget, but
may not increase it. Due to investment in the community, we have one of the highest rates of
growth in taxable value. The proposed millage rate is below the roll -back rate which leads to a
slight decrease in taxes by 0.32 percent.
Village Council Workshop Session held July 15, 2021
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FY 2022 TAXPAYER IMPACT
Mr. Lukasik discussed the impact of the Stormwater fee in regard to reduction of the millage rate.
Three scenarios were presented based upon how the Stormwater fee would impact different
properties. The first example presented was based on a property considered to be within the
median level of taxable value. For FY 2022, the proposed Stormwater Fee would be $7.78 per
month for a single-family residential property totaling $93.36 per year. Due to reduction of the
millage rate, the impact to a taxpayer within the median taxable level would be $1.21 compared
to previous years. The second example presented was based on a property considered to be within
a higher level of taxable value. He explained that reducing the millage rate on a higher taxable
property will still result in lower taxes. The impact to the taxpayer of a higher taxable level
property would be $217.85. The third example presented was based upon a property with a lower
taxable value. The impact to the taxpayer of a lower taxable level property would be $51.23
compared to previous years resulting in an increase in taxes. Discussion ensued regarding
adjustments to the millage rate and the taxpayer impact.
FY 2022 BUDGET HEARING AND WORKSHOP DATES
A public hearing to set the tentative millage rate was scheduled for July 22nd and budget
workshops were scheduled for August 11 th and August 19th. Public Hearings were scheduled for
September 8th and 23rd, with 2nd reading and final adoption of the FY 2022 budget and millage
rate on September 23rd.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:01 p.m.
Tammy Held, Deputy Village Clerk