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04-22-2021 VC REG-A with attachments VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, APRIL 22, 2021 501 U.S. HIGHWAY 1 7:30 PM Darryl C. Aubrey Deborah Searcy Mark Mullinix Susan Bickel David B. Norris Mayor Vice Mayor President Pro Tem Councilmember Councilmember Andrew D. Lukasik Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk In accordance with Palm Beach County Emergency Order Number 28, to the extent not in conflict with applicable laws, all individuals, businesses and establishments are required to adhere to all applicable social distancing guidelines issued by the Centers for Disease Control and Prevention ("CDC"). In order to reduce the spread of COVID-19, the CDC recommends that all persons continue to social distance by staying at least six feet away from other people who are not a part of their household in both indoor and outdoor spaces. Consequently, given the limited space within the Village Council Chambers, the Village of North Palm Beach shall utilize communications media technology to facilitate and encourage public participation in this meeting electronically, via internet access or telephone. The Village is physically reintroducing the public to its meetings while adhering to CDC guidelines. A limited number of members of the public – approximately 25 people -- will be able to participate in the Library’s Obert Room. Access to the Obert Room during the Council meeting will be on a first come, first served basis. INSTRUCTIONS TO JOIN MEETING ELECTRONICALLY To join meeting by computer (video & audio) click or type the following link in address bar: https://us02web.zoom.us/j/83289887639?pwd=UUdqZ3dERmhXTTJ2T3gvb1hET3FpUT09 Meeting ID: 832 8988 7639 Passcode: 251267 To join meeting by phone (voice only): 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 832 8988 7639 Passcode: 251267 Public Comments: Public comments can be submitted by filling out the public comment form that can be accessed by clicking the following link Public Comment Form. Public comments can also be made by leaving a voice message at 561-904-2126. All public comments will be read into the record at the Public Comment portion of the meeting. Regular Session Agenda, April 22, 2021 Page 2 of 3 ROLL CALL INVOCATION - MAYOR PLEDGE OF ALLEGIANCE - VICE MAYOR AWARDS AND RECOGNITION APPROVAL OF MINUTES 1. Minutes of the Regular Session held April 8, 2021 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card and submit it to the Village Clerk prior to the beginning of the meeting. DECLARATION OF EX PARTE COMMUNICATIONS PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 2. MOTION – DIMENSIONAL EXCEPTION APPLICATION FOR 124 EASTERLY ROAD Consider a motion to approve or deny the Dimensional Exception Application for a Recreational Vehicle located at 124 Easterly Road. 3. MOTION – DIMENSIONAL EXCEPTION APPLICATION FOR 517 LIGHTHOUSE DRIVE Consider a motion to approve or deny the Dimensional Exception Application for a Recreational Vehicle located at 517 Lighthouse Drive. 4. PUBLIC HEARING ON FILL PERMIT APPLICATION TO INSTALL FILL AND CREATE SEAWALL Public Hearing on the request of Joshua Marino for the issuance of a fill permit to extend the bank approximately 9.5 feet for the construction of a new seawall at 598 Anchorage Drive. 5. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2021-06 – CODE AMENDMENT – GOLF CARTS Consider a motion to adopt and enact on second reading Ordinance 2021-06 amending Chapter 18, "Motor Vehicles and Traffic," of the Village Code of Ordinances by Adopting a New Article IV, "Golf Carts;" to allow golf carts to be driven upon streets within the Village's jurisdiction. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 6. MOTION – Authorizing final Release of Retainage in the amount of $83,022 to the Weitz Company for the North Palm Beach Country Club Project. 7. RESOLUTION – Accepting the proposals from Regional Construction Services LC for the exterior painting services of the Anchorage Park Activity Building and Village Hall at a total cost of $17,850; and authorizing execution of the Contract. 8. RESOLUTION – Declaring one 2018 Ford Taurus Marked Police Vehicle as surplus property and authorizing its disposal. 9. Receive for file Minutes of the Planning Commission meeting held 3/2/21. Regular Session Agenda, April 22, 2021 Page 3 of 3 10. Receive for file Minutes of the Environmental Committee meeting held 3/8/21. 11. Receive for file Minutes of the Recreation Advisory Board meeting held 3/9/21. 12. Receive for file Minutes of the Library Advisory Board meeting held 3/23/21. OTHER VILLAGE BUSINESS MATTERS 13. RESOLUTION – REFUSE HAULER PURCHASE Consider a motion to adopt a resolution approving the purchase of one 2018 Demo GO-4 Refuse Hauler from Jeffrey Allen, Inc. at a total cost not to exceed $28,750; waiving the Village’s purchasing policies and procedures and declaring one 2016 Kubota Sanitation Vehicle as surplus and authorizing its disposal. 14. RESOLUTION – REFUSE HAULER PURCHASE Consider a motion to adopt a resolution approving the purchase of one 2019 Demo GO-4 Refuse Hauler from EJ Equipment, Inc. at a total cost not to exceed $31,250; waiving the Village’s purchasing policies and procedures and declaring one 2016 Kubota Sanitation Vehicle as surplus and authorizing its disposal. 15. RESOLUTION – NEW ZONING MAP Consider a motion to adopt a resolution approving a new Official Zoning Map for the Village; and authorizing the Mayor and Village Clerk to sign and seal the new Zoning Map. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS 16. DISCUSSION – Anchorage Park Dry Storage Update REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda. DRAFT MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA APRIL 8, 2021 Present: Darryl C. Aubrey, Sc.D., Mayor Deborah Searcy, Vice Mayor Mark Mullinix, President Pro Tem David B. Norris, Councilmember Susan Bickel, Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Aubrey gave the invocation and Vice Mayor Searcy led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held March 25, 2021 were approved as written. STATEMENTS FROM THE PUBLIC Mayor Aubrey read into the record a public comment received from Lisa Gallagher, 704 Teal Way. In her comment, Ms. Gallagher expressed concerns regarding the construction of large homes on smaller lots within the Village and recommended that the Village pass a zoning in progress ordinance to allow more oversight of the residential design of new homes being constructed in the Village. Mayor Aubrey read into the record a public comment received from Kelli Preti, 700 Teal Way. In her comment, Ms. Preti requested that the Village pass a zoning in progress ordinance to address the outdated residential building code. Ms. Preti expressed concerns regarding the building of homes within the Village without taking regard for impacts on storm-water run-off, drainage, and green space. Mayor Aubrey read into the record a public comment received from Carol Chana, 125 Atlantic Road. In her comment, Ms. Chana asked why Lakeside Park was not locked every night and that she had expressed her concerns to the Village Manager. PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS There were no ex-parte communications declared for the next three items. Draft Minutes of Village Council Meeting held April 8, 2021 Page 2 of 5 MOTION - DIMENSIONAL EXCEPTION APPLICATION FOR 2526 HONEY ROAD Principal Planner Alex Ahrenholz explained and described the applicant’s recreational vehicle location, its dimensions and the dimensions of the property. Mr. Ahrenholz showed pictures of the recreational vehicle, its screening and its location. Mr. Ahrenholz stated that staff was recommending approval of the dimensional exception request with the condition that the applicant plants additional shrubs along the west property line at a minimum of 4 feet, and to be grown to screen the RV at 90 percent opacity within 2 years. If any trees or shrubs on adjacent properties that currently provide screening are removed, the applicant must replace them on their property or the neighboring property within six months of their removal. Mayor Aubrey opened the public hearing on the Dimensional Exception Application for 2526 Honey Road. There being no comments from the public, Mayor Aubrey closed the public hearing. A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Searcy to approve the Dimensional Exception Application for 2526 Honey Road subject to the condition recommended by staff. Thereafter, the motion was approved unanimously. MOTION - DIMENSIONAL EXCEPTION APPLICATION FOR 756 BUTTONWOOD ROAD Principal Planner Alex Ahrenholz explained and described the applicant’s recreational vehicle location, its dimensions and the dimensions of the property. Mr. Ahrenholz showed pictures of the recreational vehicle, its screening and its location. Mr. Ahrenholz stated that staff was recommending approval of the dimensional exception request with the condition that the applicant plants additional shrubs along the east property line at a minimum of 4 feet, and to be grown to screen the RV at 90 percent opacity within 2 years. If any trees or shrubs on adjacent properties that currently provide screening are removed, the applicant must replace them on their property or the neighboring property within six months of their removal. Mayor Aubrey opened the public hearing on the Dimensional Exception Application for 756 Buttonwood Road. There being no comments from the public, Mayor Aubrey closed the public hearing. A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Searcy to approve the Dimensional Exception Application for 756 Buttonwood Road subject to the condition recommended by staff. ORDINANCE 2021-06 CODE AMENDMENT – GOLF CARTS A motion was made by President Pro Tem Mullinix and seconded by Councilmember Norris to adopt on first reading Ordinance 2021-06 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 18, “MOTOR VEHICLES AND TRAFFIC,” OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW ARTICLE IV, “GOLF CARTS;” PROVIDING FOR DEFINITIONS; PROVIDING FOR THE OPERATION OF GOLF Draft Minutes of Village Council Meeting held April 8, 2021 Page 3 of 5 ORDINANCE 2021-06 CODE AMENDMENT – GOLF CARTS continued CARTS WITHIN THE VILLAGE; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained the reason for the ordinance. Mr. Lukasik stated that historically the driving of golf carts has been popular within the Village. Mr. Lukasik explained the differences between golf carts and low speed vehicles. Golf carts cannot exceed 20 miles per hour and a person must be 14 years or older to operate a golf cart. The proposed ordinance would permit the use of golf carts on Village streets but would not permit the use of golf carts on streets or roads that are owned or maintained by Palm Beach County or the State of Florida. Mayor Aubrey read into the record a public comment received from Ryan Kadyszew ski, 501 Overlook Drive. In his comment, Mr. Kadyszewski expressed that he was in favor of the proposed ordinance to allow golf carts to be driven on Village streets. Discussion ensued among Councilmembers regarding the proposed ordinance to allow golf carts to be driven on Village streets. Thereafter, the motion to adopt on first reading Ordinance 2021-06 passed unanimously. CONSENT AGENDA Councilmember Norris moved to approve the Consent Agenda. Vice Mayor Searcy seconded the motion which passed unanimously. The following items were approved: Receive for file Minutes of the Library Advisory Board meeting held 2/23/21. Receive for file Minutes of the Audit Committee meeting held 3/8/21. Receive for file Minutes of the Infrastructure Surtax Oversight Committee meeting held 3/16/21. Resolution approving the sole source purchase of one Holmatro Extrication Combi-Tool Package from Purchase Point Equipment Supply LLC at a total cost of $19,271; and authorizing the Amendment of the Capital Fund Budget to fund the purchase. RESOLUTION 2021-29 – AMENDING RESOLUTION 37-78 TO ASSIGN THE VILLAGE HISTORIAN POSITION A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to adopt Resolution 2021-29 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING RESOLUTION 37-78 TO ALLOW THE VILLAGE MANAGER TO ASSIGN A STAFF MEMBER TO PERFORM THE FUNCTIONS OF THE VILLAGE HISTORIAN; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained the purpose of the resolution. Mr. Lukasik explained that after the Village Historian’s resignation, Library Director Zak Sherman had taken on the duties and responsibilities of the Village Historian and has continued to do so since 2018. Mr. Lukasik stated that Mr. Sherman has done a great job of preserving, collecting, and archiving the Village’s historical records, therefore staff was recommending the amendment of Resolution 37-78 to give the Village Draft Minutes of Village Council Meeting held April 8, 2021 Page 4 of 5 RESOLUTION 2021-29 – AMENDING RESOLUTION 37-78 TO ASSIGN THE VILLAGE HISTORIAN POSITION continued Manager the ability to assign a staff member to the Village Historian position. The amendment would not preclude Village Council from appointing a Village Historian by resolution if they wish. Thereafter, the motion to adopt Resolution 2021-29 passed unanimously. RESOLUTION 2021-30 – SEAWALL CONSTRUCTION AGREEMENT A motion was made by Councilmember Bickel and seconded by Vice Mayor Searcy to adopt Resolution 2021-30 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN AGREEMENT FOR CONSTRUCTION OF SEAWALL WITH DONNA AND JEFFREY PALUMBO AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. Interim Public Works Director Chuck Huff explained that the Village owned approximately 45 feet of seawall that runs adjacent to a portion of the North Palm Beach Country Club Golf Club. Donna and Jeffrey Palumbo have offered to replace the Village owned portion of seawall which was in need of repair at no cost to the Village. The Palumbos were in the process of replacing the seawall adjacent to their property and want to ensure that both seawalls were aesthetically compatible, structurally sound, and that the height of the seawalls comply with all current Village code requirements. Mayor Aubrey read into the record a public comment received from Kathleen Baummier, 909 Eucalyptus Road. In her comment, Ms. Baummier asked if the homeowner would be able to use the seawall owned by the Village for their personal use. Mr. Huff explained that the Palumbos would not be able to use the portion of seawall owned by the Village for their personal use. President Pro Tem Mullinix asked if the portion of Village owned seawall could be sold to the Palumbos. Attorney Rubin explained that the Village Charter required a referendum question in order to sell any Village owned property. Thereafter, the motion to adopt Resolution 2021-30 passed unanimously. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) Chairman Tom Magill presented the Annual Report of the Audit Committee. MAYOR AND COUNCIL MATTERS/REPORTS Mayor Aubrey recommended implementing a moratorium on rebuilds and property expansions pending further review of the Village’s residential building code. Councilmember Bickel stated that she had previously recommended review of the Village’s code with regard to pervious and impervious surfaces due to environmental reasons and that she would support a moratorium of the Village’s residential building code. Draft Minutes of Village Council Meeting held April 8, 2021 Page 5 of 5 MAYOR AND COUNCIL MATTERS/REPORTS continued Discussion ensued between staff and Councilmembers regarding how to implement a moratorium or a zoning in progress on the Village’s residential building code. Councilmember Norris recommended looking into finding a way to speed up the process of the requirements necessary for the Village to have a zoning in progress. Mr. Lukasik and Mr. Rubin explained and discussed the different options or possibilities for having either a zoning in progress or moratorium. Discussion continued between staff and Councilmembers regarding how to implement a moratorium or a zoning in progress on the Village’s residential building code. Mr. Lukasik stated that he and staff would report back with ideas and strategies on how to implement a moratorium or a zoning in progress on the Village’s residential building code. Councilmember Bickel stated that it did not matter to her whether the men on Council wanted to wear either casual or formal business attire to Council meetings year round versus wearing casual business attire during spring and summer months and wearing formal business attire during the fall and winter months. Councilmember Bickel stated that it could be each Councilmen’s decision on what they chose to wear. Mayor Aubrey, President Pro Tem Mullinix and Councilmember Norris agreed that they would continue with the tradition of wearing casual business attire during spring and summer months and wearing formal business attire during the fall and winter months. Stephen Poh, Director of Parks and Recreation gave an update on the upcoming Heritage Day festivities taking place on April 9th and 10th. Mr. Poh stated that the Easter events and festivities were successful and everyone had a great time. A movie night was scheduled at Osborne Park on Saturday, May 15 th and the Baseball Group’s opening ceremony will be taking place on Saturday, April 10 th at 9 a.m. and Vice Mayor Searcy would be throwing the first pitch. Councilmember Bickel announced the first Environmental Committee speaker series at Farmer’s Table on Saturday, April 10th at 10 a.m. The topic would be on gardening and home grown food. Councilmember Bickel stated that the Environmental Committee was also planning to have a Community Garden at Osborne Park. Mr. Poh announced that a cleanup would be taking place on Earth Day at Lakeside Park on April 18th at 9 a.m. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:25 p.m. VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT ______________________________________________________________________ TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Jeremy Hubsch, Community Development Director; Alex Ahrenholz, Principal Planner DATE: April 22, 2021 SUBJECT: MOTION – Dimensional Exception for RV located at 124 Easterly ______________________________________________________________________ Robert Root, property owner, has filed an application requesting that his existing recreational vehicle (RV) be granted a “dimensional exception” from the size criteria specified in section 18- 35.1 6) of the Village Code of Ordinances. Background: The Grey Wolf Cherokee 26RR RV was purchased by the property owner in 2019 and is located on the west side of the home. It is not visible from the street as it is fully screened by an eight (8) foot tall, wood gate. The subject property is a typical single-family lot in the R-1 district. Analysis: The RV exceeds the size limitations established in 18-35.1 (6), which limits maximum height to ten (10) feet and maximum length of thirty (30) feet. The RV is approximately ten (10) feet tall and thirty-one (31) feet in length. The owner has provided documentation that the RV was owned prior to November 2020, and is therefore eligible for the dimensional exception. The abutting property owners on both the west and south sides of the property have a substantial amount of trees and shrubs to provide the screening required by 18-35-1(8) of the Village Code. There is no fiscal impact Recommendation: Staff recommends approval subject to the following condition: if any of the trees or shrubs on adjacent properties that are currently providing screening are removed, they shall be replaced on the applicant’s property or on a neighboring property within six months of their removal. Attachments: 1. Supporting Materials VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT ______________________________________________________________________ TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Jeremy Hubsch, Community Development Director; Alex Ahrenholz, Principal Planner DATE: April 22, 2021 SUBJECT: MOTION – Dimensional Exception for RV located at 517 Lighthouse ______________________________________________________________________ Greg Hoynack, property owner, has filed an application requesting that his existing recreational vehicle (RV) be granted a “dimensional exception” from the size criteria specified in section 18- 35.1(6) of the Village Code of Ordinances. Background: The Newmar Bay Star RV was purchased by the property owner in 2020 and is located on the west side of the home. It is visible from the street, but is partially screened by a six (6) foot tall, PVC gate. The subject property is a typical single-family lot in the R-1 Zoning District. Analysis: The RV exceeds the size limitations established in Section 18-35.1(6) of the Village Code, which limits the maximum height to ten (10) feet and maximum length of thirty (30) feet. The RV is approximately twelve (12) feet tall and thirty-one (31) feet in length. The owner has provided documentation that the RV was owned prior to November 2020, and is therefore eligible for the dimensional exception. The property owner has a large hedge, approximately twelve (12) feet tall, growing in to cover the RV on the west side of the home. The rear of the property is not screened, but a four (4) foot hedge has been planted. Within two years, both hedges should be large enough to screen the RV at 90% opacity as required by 18-35-1(8) of the Village Code. There is no fiscal impact Recommendation: Staff recommends approval subject to the following condition: if any of the trees or shrubs on owner’s property that are currently providing screening are removed, they shall be replaced on the applicant’s property or on a neighboring property within six months of their removal. Attachments: 1. Supporting Materials VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Jeremy Hubsch, Community Development Director; Alex Ahrenholz, Principal Planner DATE: April 22, 2021 SUBJECT: PUBLIC HEARING-Application by Joshua Marino for fill permit to extend the bank of the Earman River approximately 9.3 feet waterward for the construction of a new seawall at 598 Anchorage Drive The applicant, Joshua Marino, has filed a request for a fill permit to add approximately 130 cubic feet of fill to extend the bank of the Earman River approximately 9.3 feet waterward for the construction of a new seawall. Per Section 7-16 of the Village Council of Ordinances, adding fill to tidal waters within the corporate limits of the Village requires approval by Village Council. Background: The property is located immediately south of Anchorage Park at 598 Anchorage Drive. The rear of the property is along the Earman River and currently has a natural shoreline, with a seagrape tree along the bank of the river. The riverbank has had issues with erosion, which has led to the uprooting of the seagrape tree. The applicant is seeking to bring in approximately 130 cubic yards of fill to extend the riverbank out 9.3 feet for the construction of a vinyl seawall. The applicant conducted a sub-aquatic vegetation survey and determined that no native vegetation was present. The applicant has received approval from the Florida Department of Environmental Protection and the South Florida Water Management District. At the March 25th meeting, the Village Council authorized staff to present the application to the Environmental Committee for input. Analysis: According to Section 7-18(b) of the Village Code, the Village Council shall consider the following factors when reviewing an application for a fill permit: 1. whether any harmful obstruction to or alteration of the natural flow of the adjacent navigable waters will arise from the proposed construction; 2. whether any harmful or increased erosion, shoaling of channels or stagnant areas of water will be created thereby; and 3. whether any material injury or monetary damage to adjoining land will accrue from the proposed activities. All fill permits are subject to approval by the trustees of the internal improvement fund of the state and by the U.S. Army Corps of Engineers, as applicable. Staff has concerns that the project will potentially create a harmful alteration of the natural flow of the adjacent navigable waters and that it may lead to increased erosion of nearby properties. The E arman River is currently considered a “regulatory floodway” on FEMA’s flood maps and is designated an “AE Flood Zone”. FEMA is targeting adoption of new flood maps before the end of 2021. The revised flood maps will be extending the AE flood zone landward a few feet from the Earman River onto the applicant’s property. Though adding fill to this property for the construction of a seawall will in all likelihood not lead to drastic flooding events, staff believes the cumulative effect of other properties along the Earman River following suit could be harmful to the flow of the river. The addition of the seawall is likely to lead to erosion of adjoining properties and may pressure adjacent property owners to construct seawalls of their own to counteract erosion. At the April 5, 2021 Environmental Committee meeting, staff presented the Committee with an overview of the request and the applicable Village Code provisions. Staff made the Environmental Committee aware that most properties along the Earman River have a natural shoreline, including all of the nearby properties. Staff also noted that the proposed seawall is to be located in a flood zone and that no data or evidence was provided to indicate that it will not negatively impact surrounding properties. Members of the Committee stated that they had concerns with modifying the natural shoreline, particularly when there are other methods to stabilize the shoreline from erosion through the use of mangroves or rip-rap. Staff noted that most of the surrounding properties have utilized mangroves, natural vegetation and/or rip-rap to stabilize their shorelines. Members of the Committee remarked that they like the natural shoreline of the Earman River and would like to see it remain that way. The Environmental Committee voted 5-0 to recommend that the Village Council deny the fill permit The Committee members also stated that they would like to see a requirement that the natural shoreline of the Earman River be maintained incorporated into either Village’s Comprehensive Plan or Zoning Code. There is no fiscal impact Recommendation: The Environmental Committee recommended denial of the fill permit by a vote of 5-0. Staff is also recommending denial of the fill permit. Attachments: Applicant’s Submittal Materials VILLAGE OF NORTH PALM BEACH VILLAGE MANAGER’S OFFICE TO: Honorable Mayor and Members of the Village Council FROM: Andrew D. Lukasik, Village Manager DATE: April 22, 2021 SUBJECT: ORDINANCE – Designation of Village of North Palm Beach Local Roads as Eligible for Use by Golf Carts. Village staff is recommending the adoption of an ordinance that will allow the use of golf carts on roads owned and maintained by the Village of North Palm Beach. Background: The use of golf carts on Village roads has occurred for years. Recently, however, the popularity and use of golf carts in the community has increased. Per Section 316.212(1), Florida Statutes, golf carts may be operated on roadways that are designated for golf carts. The Village does not currently have its local roads designated for golf cart use. Because the Village has not identified any issues related to speed or the volume of traffic that would prevent the safe operation of golf carts with other vehicular traffic, it is appropriate to en act legislation to formally permit golf carts on Village streets. Additionally, the Village has no records of golf cart related accidents on any of the Village’s roadways. Golf Carts and Low Speed Vehicles: It is important to note that some golf carts are legally classified as “golf carts” while others are classified as “low speed vehicles”. The Village’s ordinance applies only to “golf carts”, but the descriptions below provide clarification between the two types of vehicles: Low-Speed Vehicle: A low-speed vehicle has a top speed between 20 and 25 miles per hour. Low-speed vehicles must be registered, titled and insured. Any person operating a low-speed vehicle must have a valid driver’s license. Low-speed vehicles may be operated on streets with a posted speed limit of 35 miles per hour or less unless a municipality, county or the Florida Department of Transportation prohibits such operation. There are no prohibitions on the operation of low-speed vehicles on any roads with a posted speed limit of 35 miles per hour of less in the Village. Golf Cart: Golf carts, on the other hand, cannot exceed 20 miles per hour. Golf carts are not titled or registered and are not required to be insured. A person must be 14 years or older to operate a golf cart. A golf cart may be operated only during the hours between sunrise and sunset. However, the Village will permit golf carts to be operated during the hours between sunset and sunrise if the golf cart is equipped with headlights, brake lights, and turn signals. All golf carts must be equipped with efficient brakes, reliable steering apparatus, safe tires, a rearview mirror, and red reflectorized warning devices in both the front and rear per Florida Statute. Local Streets Designated for Golf Cart Use: The ordinance will permit the use of golf carts, given the parameters described above, on the Village’s streets only. It does NOT permit the use of golf carts on the streets or roads that are owned and/or maintained by either Palm Beach County or the State of Florida:  US1 (additionally, golf carts cannot cross US1 without FDOT approval per Florida Statute)  Northlake Boulevard  Prosperity Farms Road  Alternate A1A  Monet Road Golf Carts in Parks: Under the proposed ordinance, golf carts are permitted to be driven in parking lots or areas designated for motorized vehicles. They are prohibited on multi-purpose paths, sidewalks, athletic facilities, green space and any other portions of a Village park. The attached Ordinance has been prepared by the Village Attorney. There is no fiscal impact as a result of adopting the recommended ordinance. At its April 8, 2021 meeting, the Village Council approved the Ordinance on first reading without modification. Recommendation: Village Staff requests Council consideration and approval on second and final reading of the attached Ordinance designating the Village of North Palm Beach’s Local Roads as eligible for use by golf carts. Page 1 of 3 ORDINANCE NO. 2021-____ 1 2 AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3 NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 18, “MOTOR 4 VEHICLES AND TRAFFIC,” OF THE VILLAGE CODE OF ORDINANCES BY 5 ADOPTING A NEW ARTICLE IV, “GOLF CARTS;” PROVIDING FOR 6 DEFINITIONS; PROVIDING FOR THE OPERATION OF GOLF CARTS 7 WITHIN THE VILLAGE; PROVIDING FOR CODIFICATION; PROVIDING 8 FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING 9 FOR AN EFFECTIVE DATE. 10 11 WHEREAS, residents of the Village have expressed an interest in allowing golf carts to be driven 12 upon streets within the Village’s jurisdiction; and 13 14 WHEREAS, the operation of golf carts upon local streets is generally prohibited unless otherwise 15 authorized by the Village pursuant to Section 316.212, Florida Statutes; and 16 17 WHEREAS, due to the relative costs of motor vehicle volatile fuels and the desire to provide for 18 energy efficient vehicles, the Village Council wishes to allow golf carts to operate within the 19 Village and having considered the speed, volume and character of motor vehicle traffic on Village 20 roadways, the Village Council has determined that golf carts may safely travel on or across public 21 streets and alleys within the Village as set forth in this Ordinance; and 22 23 WHEREAS, the Village Council determines that the adoption of this Ordinance promotes the 24 health, safety and welfare of the residents and citizens of the Village of North Palm Beach. 25 26 NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 27 OF NORTH PALM BEACH, FLORIDA as follows: 28 29 Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. 30 31 Section 2. The Village Council hereby amends Chapter 18, “Motor Vehicles and Traffic,” of 32 the Village Code of Ordinances by adopting a new Article IV to read as follows (additional 33 language underlined): 34 35 ARTICLE IV. GOLF CARTS 36 37 Sec. 18-45. Definitions. 38 39 For the purposes of this article, whenever the following words or terms are 40 used in this article, they shall have the meanings ascribed to them in this section, 41 except where the context requires otherwise: 42 43 Golf cart means a motor vehicle as defined in F.S. §320.01(22), as 44 amended, that is designed and manufactured for operation on a golf course for 45 sporting or recreational purposes and that is not capable of exceeding speeds of 20 46 miles per hour. 47 48 Page 2 of 3 Private community means a single or multi-family community that is 1 regulated by F.S. ch. 718 (condominiums); F.S. ch. 719 (cooperatives); or F.S. ch. 2 720 (homeowners' associations). 3 4 Traffic control device means an approved sign or signs permitting or 5 prohibiting the parking or operation of golf carts on a street, alley, driveway, 6 parking lot or other area, or regulating speed, or regulating parking. 7 8 Sec. 18-46. Operation of golf carts. 9 10 (a) Authorization to operate golf carts. In accordance with F.S. 11 §316.212(1), golf carts meeting the definition set forth in section 18-45 above may 12 be operated within the Village on the streets, alleys and parking areas open to the 13 public and designated in this article, and on private property, and within private 14 communities on such private driveways, parking lots, or private streets designated 15 for golf cart use by the private community. Each private community which allows 16 the use of golf carts shall provide adequate traffic control devices advising that it is 17 a "golf cart community," and regulating the use of golf carts and designating the 18 areas where golf carts may be operated and parked. 19 20 (b) Compliance with state statutes. All operators of golf carts within the 21 Village shall comply with the provisions of the state statutes pertaining to the 22 operation of golf carts and of motor vehicles. Any violation of such statute(s) shall 23 also be a violation of this article. Golf cart operators shall comply with all 24 applicable local and state traffic control devices, and operators of golf carts may be 25 issued a citation or summons for traffic and moving violations in the same manner 26 as other motor vehicles. 27 28 (c) Equipment and minimum standards. All golf carts operated within 29 the Village shall meet the minimum equipment standards established by F.S. 30 §316.212. Golf carts operated before sunrise and after sunset must be equipped 31 with headlights, brake lights, turn signals, and a windshield. In addition, on the rear 32 of the golf cart, all golf carts shall be equipped with two round red reflectors, each 33 at least three inches in diameter, and affixed to the rear of the golf cart, within six 34 inches of each side edge. In the alternative, a triangular slow-moving vehicle 35 emblem (SMV) approved for use on vehicles by the state department of highway 36 safety and motor vehicles may be affixed to the rear of the golf cart. 37 38 (d) Designation of certain village streets, county roads and state 39 highways. Golf carts may only be operated within the Village as permitted or 40 prohibited below: 41 42 (1) Operation of a golf cart shall be permitted on the roadway portion 43 of all village streets and alleys, unless prohibited by a traffic control 44 device, or as otherwise provided herein, and in general conformance 45 to any lawful traffic control devices. 46 47 (2) Operation of a golf cart in Village parks is prohibited, except where 48 permitted by a traffic control device. 49 50 Page 3 of 3 (3) Operation of a golf cart is prohibited on any county road or state 1 highway, unless the village shall have first obtained the consent or 2 permission of the county or state, as required by law, and where 3 permitted by a traffic control device. Those road segments include, 4 but are not limited to: 5 6 U.S. Highway One 7 Northlake Boulevard 8 Prosperity Farms Road 9 Alternate A1A 10 Monet Road 11 12 (e) Private community enforcement. Golf carts operated within private 13 communities shall be subject to the enforcement of rules and regulations established 14 by the private communities, which shall be the sole responsibility of each such 15 community, except where jurisdiction has been granted to the Village police 16 department for traffic law enforcement by the community. 17 18 Section 3. The provisions of this Ordinance shall become and be made a part of the Code of 19 the Village of North Palm Beach, Florida. 20 21 Section 4. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for 22 any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, 23 such holding shall not affect the remainder of this Ordinance. 24 25 Section 5. All ordinances or parts of ordinances and resolutions or parts of resolutions in 26 conflict herewith are hereby repealed to the extent of such conflict. 27 28 Section 6. This Ordinance shall take effect immediately upon adoption. 29 30 PLACED ON FIRST READING THIS _____ DAY OF ________________, 2021. 31 32 PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF ___________, 33 2021. 34 35 36 (Village Seal) 37 MAYOR 38 39 ATTEST: 40 41 42 VILLAGE CLERK 43 44 APPROVED AS TO FORM AND 45 LEGAL SUFFICIENCY: 46 47 48 VILLAGE ATTORNEY 49 VILLAGE OF NORTH PALM BEACH VILLAGE MANAGER’S OFFICE TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Chuck Huff, Interim Director of Public Works DATE: April 22, 2021 SUBJECT: MOTION – Final Release of Retainage in the amount of $83,022.00 to the Weitz Company for the North Palm Beach Country Club Project Village Staff is recommending the final release of the project retainage to reflect the amount of finished work at the new Country Club clubhouse. The Village has received a request from Weitz for the release of $83,022.00, representing the final retainage left on the contract. In October 2020, the Village received a zero-dollar change order (PCCO 25) to remove and replace the stair treads, which is now fully completed. The new LED lights have been installed on the stairs and the original lights have been abandoned in place, filled, covered with stucco and painted. This leaves a balance of $83,022.00 left to be paid and approved by the Village Council now that all work has been approved, accepted and completed. The Village’s purchasing policies and procedures require Village Council approval for final closeout and release of retainage for all projects exceeding $50,000.00, Recommendation: Village Staff recommends Council consideration and approval of the final release of retainage in the amount of $83,022.00 to the Weitz Company for the Country Club Clubhouse Project in accordance with Village policies and procedures. VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Chuck Huff, Interim Director of Public Works DATE: April 22, 2021 SUBJECT: RESOLUTION – Approval of proposals from Regional Construction Services, LC to provide exterior painting services at the Anchorage Park Activity Building and Village Hall in an amount not to exceed $17,850.00 and authorizing the execution of a Contract. The Public Works Facility Supervisor has worked this fiscal year to clean up and paint most of the building facilities in the Village. The following proposals were received for exterior paint work at the Anchorage Park Activity Building and Village Hall. Village Hall Anchorage Park Activity Building Vendor Total Vendor Total Regional Painting Services $9,490 Regional Painting Services $8,360 Beachfront Painting & Waterproofing 12,950 RAM Painting 11,500 One Touch Paint 9,800 One Touch Paint 10,700 Regional was the lowest bidder for both buildings and has done previous work for the Village. Most recently, Regional was contracted to pressure clean and paint the exterior wall of the Library, which was completed on March 4, 2021. Regional also performed miscellaneous work on several facilities including stucco work and painting of the bathrooms at the Community Center, Osborne Park, Lakeside Park and Public Works exterior buildings. The total amount expended to Regional for the services described above is $23,675. The total cost for the additional services is $17,850, which will increase the total FY 2021 spending for Regional to $41,615. Although the cost for the additional work is within the Village Manager’s purchasing limits, the cumulative amount for the vendor will exceed $25,000 and requires Village Council approval. The attached Resolution and Contract have been prepared and/or reviewed by the Village Attorney for legal sufficiency. Account Information: Fund Department / Division Account Number Account Description Amount General Public Works/ Facilities A5519-34620 R & M Building & Grounds $17,850.00 Recommendation: Village Staff requests Council consideration and approval of the attached Resolution accepting the proposals from Regional Construction Services, LC to provide exterior painting services at the Anchorage Park Activity Building and Village Hall at a total cost not to exceed $17,850.00, with funds expended from Account No. A5519-34620 (Facilities - R & M Building & Grounds), and authorizing the Mayor and Village Clerk to execute a Contract for such services in accordance with Village policies and procedures. RESOLUTION 2021- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING PROPOSALS FROM REGIONAL CONSTRUCTION SERVICES, LC FOR THE EXTERIOR PAINTING OF THE ANCHORAGE PARK ACTIVITY BUILDING AND VILLAGE HALL AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Village Staff solicited proposals for the exterior painting of the Anchorage Park Activity Building and Village Hall; and WHEREAS, Village Staff recommended accepting the lowest cost proposal from Regional Construction Services, LC; and WHEREAS, because the total amount paid to Regional Construction Services will exceed $25,000 for the current fiscal year, Village Council approval is required; and WHEREAS, the Village Council determines that adoption of this Resolution is in the best interests of the residents and citizens of the Village of North Palm Beach. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby accepts the proposals from Regional Construction Services, LC for exterior painting of the Anchorage Park Activity Building and Village Hall at a total cost of $17,850.00, with funds expended from Account No. A5519-34620 (Public Works – R&M Buildings and Grounds), and authorizes the Mayor and Village Clerk to execute a Contract for such services, a copy of which is attached hereto and incorporated herein. Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS DAY OF , 2021. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 6 CONTRACT This Contract is made as of this _______ day of ______________, 2021, by and between the VILLAGE OF NORTH PALM BEACH, 501 U.S. Highway One, North Palm Beach, Florida 33408, a Florida municipal corporation (hereinafter “VILLAGE”), and REGIONAL CONSTRUCTION SERVICES, LC, a Florida limited liability company, 1601 S. Cypress Road, Pompano Beach, FL 33060, a Florida limited liability company (hereinafter “CONTRACTOR”), whose F.E.I. Number is 42-1692743. RECITALS WHEREAS, the VILLAGE solicited proposals for exterior painting services for the Anchorage Park Activity Building and Village Hall (“Work”); and WHEREAS, the VILLAGE wishes to accept the proposal submitted by CONTRACTOR, and CONTRACTOR has agreed to perform the Work in accordance with the terms and conditions of this Contract. NOW THEREFORE, in consideration of the mutual promises set forth herein, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Recitals. The parties agree that the recitals set forth above are true and correct and are fully incorporated herein by reference. 2. CONTRACTOR’s Services and Time of Completion. A. Contractor shall perform the Work in accordance with its Proposal for the Anchorage Park Activity Building dated February 5, 2021 and its Proposal for Village Hall dated March 17, 2021, copies of which are attached hereto and incorporated herein by reference. B. This Contract shall remain in effect until such time as the Work is completed, inspected and accepted by the VILLAGE, provided, however, that any obligations of a continuing nature shall survive the expiration or termination of this Contract. C. The total cost of the Work shall not exceed Seventeen Thousand Eight Hundred and Fifty Dollars and No Cents ($17,850.00). D. The services to be provided by CONTRACTOR shall be commenced subsequent to the execution and approval of this Contract by the VILLAGE and upon written notice from the VILLAGE to CONTRACTOR to proceed and shall be completed within ninety (90) calendar days. 3. Compensation to CONTRACTOR. Payments by the VILLAGE to CONTRACTOR under this Contract shall not exceed the amount of compensation stated in Section 3(C) above without prior written consent of the VILLAGE. The VILLAGE shall pay the initial payment required by the Proposals referenced in Section 3(A) above Page 2 of 6 upon commencement of the Work. CONTRACTOR shall submit invoices to the VILLAGE for review and approval by the VILLAGE’s representative, indicating that goods and services have been provided and rendered in conformity with this Contract, and they then will be sent to the Finance Department for payment. Invoices will normally be paid within thirty (30) days following the VILLAGE representative’s approval. CONTRACTOR waives consequential or incidental damages for claims, disputes or other matters in question arising out of or relating to this Contract. In order for both parties herein to close their books and records, CONTRACTOR will clearly state “final invoice” on CONTRACTOR’s final/last billing to the VILLAGE. This certifies that all goods and services have been properly performed and all charges have been invoiced to the VILLAGE. Since this account will thereupon be closed, any and other further charges if not properly included in this final invoice are waived by CONTRACTOR. The VILLAGE will not be liable for any invoice from CONTRACTOR submitted thirty (30) days after the provision of all goods and services. 4. Insurance. During the term of this Contract, CONTRACTOR shall maintain the following minimum insurance coverages and provide certificates evidencing such coverage to the Village (all insurance policies shall be issued by companies authorized t o do business under the laws of the State of Florida): A. CONTRACTOR shall maintain, during the life of this Contract, commercial general liability, including contractual liability insurance in the amount of $1,000,000 per occurrence to protect CONTRACTOR from claims for damages for bodily and personal injury, including wrongful death, as well as from claims of property damages which may arise from any operations under this Contract. B. CONTRACTOR shall maintain, during the life of this Contract, comprehensive automobile liability insurance in the minimum amount of $500,000 combined single limit for bodily injury and property damages liability to protect CONTRACTOR from claims for damages for bodily and personal injury, including death, as well as from claims for property damage, which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles. C. CONTRACTOR shall carry Workers’ Compensation Insurance and Employer’s Liability Insurance for all employees as required by Florida Statutes. D. All insurance, other than Worker’s Compensation, Automobile and Professional Liability Insurance, to be maintained by CONTRACTOR shall specifically include the VILLAGE as an “Additional Insured”. 5. Indemnification. A. To the fullest extent permitted by applicable laws and regulations, CONTRACTOR shall indemnify and save harmless and defend the VILLAGE, its officials, agents, servants, and employees from and against any and all claims, liability, losses, and/or causes of action arising out of or in any way related to the services furnished by CONTRACTOR pursuant to this Contract, including, but not limited to, those caused b y or arising out of any act, omission, Page 3 of 6 negligence or default of CONTRACTOR and/or its subcontractors, agents, servants or employees. B. CONTRACTOR shall not be required to indemnify the VILLAGE, its officials, agents, servants and employees when the occurrence results solely from the wrongful acts or omissions of the VILLAGE, its officials, agents, servants and employees. The terms of this Section shall survive completion of all services, obligations and duties provided for in this Contract as well as the termination of this Contract for any reason. C. Nothing contained in this Contract shall create a contractual relationship with or a cause of action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this Contract be construed a waiver of sovereign immunity beyond the limited waiver provided in § 768.28, Florida Statutes. 6. Compliance with all Laws, Regulations and Ordinances. In performing the services contemplated by this Contract, CONTRACTOR shall obtain all required permits (if any) and comply with all applicable federal, state and local laws, regulations and ordinances, including, but by no means limited to, all requirements of the Village Code and the Florida Building Code. 7. Warranty/Guaranty. CONTRACTOR warrants that all Work, including goods and services, provided under this Contract will be free of defects in material and workmanship for a period of one (1) year following completion of the Work and successful final inspection. Should any Work fail to comply with this warranty during the warranty period of one (1) year, upon written notification from the VILLAGE, CONTRACTOR shall immediately repair or replace said defective materials and/or workmanship at CONTRACTOR’s sole expense. The CONTRACTOR shall provide the VILLAGE with copies of all manufacturer warranties and certify that the Work complies with the conditions set forth in such warranties, if any. 8. Access/Audits. CONTRACTOR shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing services pursuant to this Contract for at least five (5) years after termination of this Contract. The VILLAGE shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at CONTRACTOR’s place of business. Under no circumstances will CONTRACTOR be required to disclose any confidential or proprietary information regarding its products and service costs. 9. Protection of Work and Property. A. CONTRACTOR shall continuously maintain adequate protection of all Work from damage, and shall protect the VILLAGE’s property and adjacent private and public property from injury or loss arising in connection with the Contract. Except for any such damage, injury, or loss, except that which may be directly due to errors caused by the VILLAGE or employees of the VILLAGE, CONTRACTOR shall provide any necessary materials to maintain such protection. Page 4 of 6 B. Until acceptance of the Work by the VILLAGE, the VILLAGE’s property shall be under the charge and care of CONTRACTOR and CONTRACTOR shall take every necessary precaution against injury or damage to the work by the action of elements or from any other cause whatsoever, and CONTRACTOR shall repair, restore and make good, without additional Work occasioned by any of the above causes before its completion and acceptance. C. CONTRACTOR will also take every necessary precaution to ensure the safety of the VILLAGE, public and other guests and invitees thereof at or near the areas where work is being accomplished during and throughout the completion of all work. 10. Miscellaneous Provisions. A. Failure of a party to enforce or exercise any of its right(s) under this Contract shall not be deemed a waiver of that parties’ right to enforce or exercise said right(s) at any time thereafter. B. CONTRACTOR is, and shall be, in the performance of all W ork under this Contract, an Independent Contractor, and not an employee, agent, or servant of the VILLAGE. All persons engaged in any of the Work performed pursuant to this Contract shall at all times, and in all places, be subject to CONTRACTOR’s sole direction, supervision, and control. CONTRACTOR shall exercise control over the means and manner in which it and its employees perform the Work. C. This Contract shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. The parties knowingly, voluntarily and intentionally waiver any right they may have to trial by jury with respect to any litigation arising out of this Contract. D. If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney’s fees, court costs and all expenses (including taxes) even if not taxable as court awarded costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. E. If any term or provision of this Contract, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. Page 5 of 6 F. All notices required in this Contract shall be sent by certified mail, return receipt requested, and sent to the addresses appearing on the first page of this Contract. G. The VILLAGE and CONTRACTOR agree that this Contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. Any provision of this Contract which is of a continuing nature or imposes an obligation which extends beyond the term of this Contract shall survive its expiration or earlier termination. In the event of an express conflict between this Contract and CONTRACTOR’s Estimate, the terms of this Contract shall control. H. CONTRACTOR warrants and represents that CONTRACTOR and all subcontractors are in compliance with Section 448.095, Florida Statutes, as may be amended. CONTRACTOR has registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of newly hired employees and has received an affidavit from each subcontractor stating that the subcontractor does not employ, contract with or subcontract with an unauthorized alien. If the VILLAGE has a good faith belief that CONTRACTOR has knowingly violated Section 448.09(1), Florida Statutes, the VILLAGE shall terminate this Contract pursuant to Section 448.095(2), Florida Statutes, as may be amended. If the VILLAGE has a good faith belief that a subcontractor has knowingly violated Section 448.09(1), Florida Statutes, but CONTRACTOR has otherwise complied, it shall notify CONTRACTOR, and CONTRACTOR shall immediately terminate its contract with the subcontractor. I. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408. In performing services pursuant to this Contract, CONTRACTOR shall comply with all relevant provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes, CONTRACTOR shall: (1) Keep and maintain public records required by the VILLAGE to perform the service. (2) Upon request from the VILLAGE’s custodian of public records, provide the VILLAGE with a copy the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the CONTRACTOR does not transfer the records to the VILLAGE. Page 6 of 6 (4) Upon completion of the Contract, transfer, at no cost, to the VILLAGE all public records in possession of CONTRACTOR or keep and maintain public records required by the VILLAGE to perform the services. If CONTRACTOR transfers all public records to the VILLAGE upon completion of the Contract, CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of the Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the VILLAGE, upon request from the VILLAGE’s custodian of public records, in a format that is compatible with the information technology systems of the VILLAGE. J. CONTRACTOR is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this Contract, and in furtherance thereof, may demand and obtain records and testimony from CONTRACTOR and its subcontractors. CONTRACTOR understands and agrees that in addition to all other remedies and consequences provided by law, the failure of CONTRACTOR or its subcontractors to fully cooperate with the Inspector General when requested may be deemed by the VILLAGE to be a material breach of the Contract justifying termination. IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this Contract as of the day and year first above written. REGIONAL CONSTRUCTION SERVICES, LC By: Print Name:__________________________ Position:_____________________________ VILLAGE OF NORTH PALM BEACH By: ________________________________ DARRYL AUBREY, MAYOR MAYOR ATTEST: BY: ________________________________ JESSICA GREEN VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: ________________________________ VILLAGE ATTORNEY VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Susanne Hachigian, Public Works Manager DATE: April 22, 2021 SUBJECT: RESOLUTION – Approval of surplus of Police Vehicle 403 Village Staff is seeking Council consideration and approval of the surplus of one (1) 2018 Ford Taurus. On April 12, 2021 a Village employee was involved in an automobile accident. This was a single-vehicle accident which resulted in damage to property and heavy damage to the vehicle. The employee involved was not injured. The vehicle involved is: Description VIN Mileage Ford Taurus Marked 1FAHP2MK5JG112653 32,795 An insurance claim was filed with the Village’s insurance carrier, PRM. The damage appraisal (report attached) is $18,018. PRM has declared the vehicle a total loss and will be issuing a check in the amount of $17,018.00. The amount was decreased due to the deduction of the salvage bid ($477.00). Staff will recover additional money with the sale of the totaled vehicle, and the value of some of the emergency items that were damaged in the accident. The additional amount to be recovered is estimated to be $3,500. Staff will present a Resolution for the replacement of this vehicle at the next Village Council meeting. The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney. Recommendation: Village staff requests Council consideration and approval of the attached Resolution declaring one (1) police vehicle as surplus property and authorizing its disposal in accordance with Village policies and procedures. RESOLUTION 2021- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLA GE OF NORTH PALM BEACH, FLORIDA, DECLARING ONE 2018 FORD TAURUS MARKED POLICE VEHICLE AS SURPLUS PROPERTY AND AUTHORIZING ITS DISPOSAL; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Village Staff is recommending the surplus of one (1) 2018 Ford Taurus marked police vehicle; and WHEREAS, the vehicle was “totaled” in an accident, and the Village will receive compensation for the value of the vehicle; and WHEREAS, the Village Council has the authority to dispose of surplus items of personal property in any manner so long as it acts in good faith and in the best interests of the Village; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby declares the following vehicle as surplus personal property and authorizes its disposal in accordance with Village policies and procedures: Description VIN Mileage 2018 Marked Ford Taurus 1FAHP2MK5JG112653 32,795 Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS ____DAY OF ____________, 2021. (Village Seal) MAYOR ATTEST: VILLAGE CLERK INVOICE INVOICE NUMBER INVOICE DATE BILL TO CLIENT CODE BUSINESS LINE / LOSS TYPE FOR INQUIRIES:SUBMIT PAYMENT TO: Please reference the invoice number and enclose a copy of the invoice on all payments. INSURED CLAIMANT ASSIGNMENT DATE PDA ASSIGNMENT # CLAIM #POLICY #LOSS DATE REFERENCE # Terms: Professional fees due upon receipt. Interest accrues at 1% per month. Please include the invoice number on all payments. TOTAL CHARGES: : INVOICE TOTAL: © 2020 by Property Damage Appraisers Incorporated This document, including style and format, is protected by Copyright and all rights are reserved. The use of this document is strictly prohibited without the written consent and permission of Property Damage Appraisers, Inc. Same-Day Service. Guaranteed. PDA now offers expedited service for standard auto claims in select markets. Click here to pay your invoice at PDAClientPortal.com ACH Payment Info: Bank: First Horizon Bank ABA (US): 084000026 Bank Account: 220002525824 Email Remit Information to: achbackup@pdaorg.net **WE HAVE CHANGED OUR BANK REMITTANCE INFORMATION AS NOTED ABOVE PLEASE UTILIZE OUR PORTAL FOR ALL OTHER ELECTRONIC PAYMENTS.** Due upon receipt 981-0177941 04/15/2021 Attn: JUSTIN HARDY EAS150008JOHNS EASTERN COMPANY PO Box PO BOX 110239 LAKEWOOD RANCH FL 34211-0004 A - Commercial Auto PDA West Palm Beach North, FL #981 Property Damage Appraisers, Inc. 75-1160563 (561) 366-4888 pdawestpalmbeachnorth@pdaorg.net Dept #161, P.O. Box 1000 Memphis, TN 38148-0161 Village of North Palm Beach 04/12/2021 981-104-0034 1046565 SERVICE FEE: ( 1 Unit(s) @ $154.00 )$ 154.00 Mileage: ( 17.00 miles ) @ $1.20 $ 20.40 Check Processing Fee $ 1.00 175.40 $ 175.40 Condition Report Date: 4/14/2021 Property Condition: Total Loss Assignment Number 981-104-0034 Loss Recap for Total Loss Damage Appraisal..$15,554.07 Percent of ACV........ 86.33% Deductible..............$0.00 Total.......................$15,554.07 Office: PDAWest Palm Beach North, FL #981 P.O. Box 6024 Lake Worth FL Phone: 561-366-4888 Fax: 561-366-4889 Vehicle/Owner Information: Insured: Village of North Palm Beach Vehicle: 2018 Ford Taurus VIN #: 1FAHP2MK5JG112653 Loss Recap Assignment Received: 4/12/2021 Date of First Contact: 4/13/2021 Date of Loss: Date of Inspection: 4/14/2021 Inspection Location: 645 Prosperity Farms Rd N Palm Beach, FL 33406 Repair Facility: None Specified Estimated Amount of Open Damages: 2500.00 Estimated Salvage Value: 0.00 Repair Facility Estimate Amount: 0.00 Recommendation: Total Loss Primary Damage: Total Loss Secondary Damage: Front Center Damage Appraisal: $15,554.07 Claim #: 1046565 Policy #: Agreed Scope of Damage: No Days to Repair: 27 Appearance Allowance: No Betterment/Depreciation: No Applicable: False Reason: Tow Charges: 0.00 Storage Rate Per Day / Total: N/A Direction to Pay: Yes Drivable: Yes Condition Summary Salvage Moved To: Request Number: Instant Value: 0.00 Stock Number: Salvage Bids Obtained: Yes ACV Method: Avg Book Value: Avg Market Survey: Avg Lines 1 & 2: Total Adjustments: Suggested ACV: (Tax Rate: 0.000) : Grand Total: Quotes $17,650.00 $18,386.00 $18,018.00 $0.00 $18,018.00 $0.00 $18,018.00 Interior: Good Paint: Good Engine: Mileage: 32795 Tire Information: Size: Type: Tread Depth (In 32nd's): LF:0 RF: 0 LR:0 RR: 0 Spare:0 Special Equipment: _____________________ Approx Cost of Special Equipment: 0.00 Remarks The vehicle was inspected at the owners work location. The owner was not present at the time of inspection. Vehicle is a total loss with frame and suspension damage. Thank you for using PDA Open Items mechanical Salvage Bids: Market Survey: Book Calculations: Company Contact Phone Number Amount Auto Acres Salvage Joe (772) 295-3838 $245.00 Ernies Affordable Salvage Mike (561) 452-0407 $403.00 Astro Auto Salvage Dana (561) 718-5128 $477.00 Company Contact Phone Number Amount Arrigo Ft Pierce internet (772) 252-0360 $17,333.00 Elder Ford internet (813) 867-6015 $18,925.00 Al Packer Ford internet (561) 246-5117 $18,900.00 Option Description NADA Amount Total $17,650.00 Date: 4/14/2021 04:53 PMEstimate ID:9811040034Estimate Version:1 Correction:1 Profile ID:* PDA FL WEST PALM Quote ID: 84438430 ***Total Loss*** PROPERTY DAMAGE APPRAISERS (PDA WEST PALM BEACH NORTH) PO BOX 6024, LAKE WORTH, FL 33466 (561) 366-4888 Fax: (866) 764-1141 Email: pdawestpalmbeachnorth@pdaorg.net *Not An Authorization For repair* Read disclaimers following appraisal calculations. Damage Assessed By:DAVE SCHNEIDER Appraised For:JUSTIN HARDY Classification: Condition Code:Good Type of Loss:Collision Date of Loss: 4/14/2021 Arrival Date: 4/14/2021 Contact Date: 4/14/2021 Date Assigned 4/14/2021 Deductible:0.00 File Number:9811040034 Claim Number:1046565 Insured:Village of North Palm Beach Owner:Village of North Palm Beach Address:645 Prosperity Farms Road, North Palm Beach, FL 33408 Telephone:Work Phone: (561) 691-3442 Mitchell Service:911354 Description:2018 Ford Taurus Police Vehicle Production Date:11/18 Body Style:4D Sed Drive Train:3.7L Inj 6 Cyl 6A AWD VIN:1FAHP2MK5JG112653 License:XF9610 FL Mileage:32,795 OEM/ALT:A Parts Profile:Florida Parts Profile Version:2 Color:Black/White Options:POWER DRIVER SEAT, POWER WINDOW, POWER STEERING, POWER BRAKE TILT STEERING COLUMN, FM RADIO, AUTO AIR CONDITION Line Entry Labor Line Item Part Type/Dollar Labor Item Number Type Operation Description Part Number Amount Units 1 900500 BDY REMOVE/REPLACE Pushguard New 995.00 *2.0** 2 101380 BDY OVERHAUL Frt Bumper Cover Assy 2.1 # 3 101817 BDY REMOVE/REPLACE Frt Bumper Cover EG1Z 17D957 DPTM 569.87 INC # 4 AUTO REF REFINISH Frt Bumper Cover C 3.2 5 100543 BDY REMOVE/REPLACE Frt Bumper Energy Absorber DG1Z 17C882 A 104.48 INC 6 100544 BDY REMOVE/REPLACE Frt Bumper Impact Bar (UHSS)DG1Z 17757 A 190.11 0.7 # 7 AUTO BDY REMOVE/INSTALL Frt Bumper Cover INC 8 101381 BDY REMOVE/INSTALL Grille Assy INC # 9 102543 BDY REMOVE/REPLACE R Frt Combination Lamp Assembly FG1Z 13008 M 689.98 INC # 10 AUTO BDY CHECK/ADJUST Headlamps 0.4 11 100619 BDY REMOVE/REPLACE Hood Panel DG1Z 16612 A 905.88 1.2 12 AUTO REF REFINISH Hood Outside C 2.8 13 AUTO REF REFINISH Add For Hood Underside C 1.4 14 100692 BDY REMOVE/REPLACE R Fender Panel DG1Z 16005 B 415.22 2.5 # 15 AUTO REF REFINISH R Fender Outside C 1.6 16 AUTO REF REFINISH R Add To Edge Fender C 0.5 17 100702 BDY REMOVE/REPLACE R Fender Liner BG1Z 16102 A 47.28 INC 18 100736 BDY REMOVE/REPLACE Frt Body Cross Brace DG1Z 16A200 A 62.48 0.5 ESTIMATE RECALL NUMBER: 04/14/2021 14:03:27 9811040034 Mitchell Data Version:OEM: MAR_21_V0413 Alternate Parts: 04/14/2021 13:56:27 Copyright (C) 1994 - 2021 Mitchell International Page 1 of 4 Software Version:7.1.240 All Rights Reserved Date: 4/14/2021 04:53 PMEstimate ID:9811040034Estimate Version:1 Correction:1 Profile ID:* PDA FL WEST PALM Quote ID: 84438430 19 100743 BDY REMOVE/REPLACE R Frt Body Front Apron Panel (HSS) -S DG1Z 16054 B 487.85 12.0 20 AUTO REF REFINISH R Apron/Sidemember Complete 2.0 21 100749 BDY REMOVE/REPLACE R Frt Body Sidemember Assy (HSS) -S DG1Z 5410008 A 588.93 9.5 # 22 900500 BDY REPAIR Setup & Measure Existing 2.0** 23 900500 BDY REPAIR Pull Frt Unibody Existing 6.0** 24 102401 MCH REMOVE/REPLACE Sub-Frame Assy -M JG1Z 5C145 A 791.23 7.2 25 100774 MCH REMOVE/REPLACE Disable & Enable Air Bag System -M INC 26 100775 MCH REMOVE/REPLACE Air Bag System Diagnosis -M 1.1 # 27 100776 MCH REMOVE/REPLACE Add To Initialize Occupant Detection ECU 0.4 28 100818 BDY REMOVE/REPLACE Wheel 2@107.06 DG1Z 1015 A 214.12 0.6 29 100856 MCH REMOVE/REPLACE R Frt Susp Steering Knuckle -M DE9Z 3K185 B 197.98 1.7 # 30 100410 MCH REMOVE/REPLACE R Lwr Frt Susp Control Arm Assy -M FA5Z 3079 A 265.98 0.7 # 31 100420 MCH REMOVE/REPLACE R Frt Susp Strut -M DG1Z 18124 W 148.02 0.6 # 32 100433 MCH REMOVE/REPLACE R Frt Susp Stabilizer Bar Link -M GG1Z 5K484 A 64.36 INC # 33 100864 MCH REMOVE/REPLACE R Frt Drive Axle Shaft -M DG1Z 3B436 E 190.62 0.9 # 34 102249 MCH REMOVE/REPLACE Steering Gear Assembly -M GG1Z 3504 F 1,730.91 0.4 35 102425 MCH REMOVE/INSTALL Engine & Trans Assy -M 9.7 # 36 100418 GLS REMOVE/REPLACE W/Shield Glass FG1Z 5403100 A 277.32 3.0 # 37 101017 REF REFINISH R Roof Rail C 1.6 # 38 101052 BDY REMOVE/INSTALL R Frt Rocker Moulding Existing INC r 39 101053 BDY REMOVE/INSTALL L Frt Rocker Moulding Existing 0.2 r 40 101054 BDY REMOVE/INSTALL R Rear Rocker Moulding Existing 0.2 r 41 101055 BDY REMOVE/INSTALL L Rear Rocker Moulding Existing 0.2 r 42 100003 REF BLEND R Frt Door Outside C 0.9 43 101138 BDY REPAIR L Frt Door Repair Panel Existing 4.0*# 44 AUTO REF REFINISH L Frt Door Outside C 2.0 45 101142 BDY REMOVE/INSTALL R Frt Rear View Mirror 0.3 46 101144 BDY REMOVE/INSTALL R Frt Upr Door Moulding 0.2 47 101145 BDY REMOVE/INSTALL L Frt Upr Door Moulding 0.2 48 101147 BDY REMOVE/REPLACE L Frt Door Rear View Mirror ORDER FROM DEALER 510.05 0.4 49 900500 BDY REMOVE/REPLACE Decal Package New 349.90 *2.0** 50 900500 BDY REPAIR Car Cover ** QUAL REPL PART 5.00 *0.3** 51 900500 BDY REMOVE/REPLACE Misc. Fasteners ** QUAL REPL PART 10.00 *0.0** 52 900500 BDY REMOVE/REPLACE SEAM SEALER ** QUAL REPL PART 15.00 *0.3** 53 900500 BDY REMOVE/REPLACE BONDING KIT ** QUAL REPL PART 20.00 *0.0** 54 101168 BDY REMOVE/INSTALL R Frt Door Trim Panel 0.4 55 101169 BDY REMOVE/INSTALL L Frt Door Trim Panel 0.4 56 101212 BDY REMOVE/INSTALL R Frt Otr Door Handle 0.3 57 101213 BDY REMOVE/INSTALL L Frt Otr Door Handle 0.3 58 936012 ADD'L COST Hazardous Waste Disposal 3.00 * 59 936014 ADD'L COST Flex Additive 10.00 * 60 AUTO REF ADD'L OPR Clear Coat 3.5 61 933003 REF ADD'L OPR Tint Color 0.5* 62 933005 BDY ADD'L OPR Restore Corrosion Protection 10.00 *0.3* 63 933017 REF ADD'L OPR Finish Sand And Buff 1.0* 64 AUTO ADD'L COST Paint/Materials 520.00 * * - Judgment Item # - Labor Note Applies C - Included in Clear Coat Calc r - CEG R&R Time Used For This Labor Operation ESTIMATE RECALL NUMBER: 04/14/2021 14:03:27 9811040034 Mitchell Data Version:OEM: MAR_21_V0413 Alternate Parts: 04/14/2021 13:56:27 Copyright (C) 1994 - 2021 Mitchell International Page 2 of 4 Software Version:7.1.240 All Rights Reserved Date: 4/14/2021 04:53 PMEstimate ID:9811040034Estimate Version:1 Correction:1 Profile ID:* PDA FL WEST PALM Quote ID: 84438430 Estimate Totals ______________________________________________________________________________________________________________________________ Add'l Labor Sublet I.Labor Subtotals Units Rate Amount Amount Totals Body 49.5 44.00 10.00 0.00 2,188.00 T Refinish 21.0 44.00 0.00 0.00 924.00 T Glass 3.0 44.00 0.00 0.00 132.00 T Mechanical 22.7 85.00 0.00 0.00 1,929.50 T Taxable Labor 5,173.50 Labor Summary 96.2 5,173.50 II.Part Replacement Summary Amount Taxable Parts 9,847.57 Total Replacement Parts Amount 9,847.57 III.Additional Costs Amount Taxable Costs 533.00 Total Additional Costs 533.00 Paint Material Method: Rates Init Rate = 26.00 , Init Max Hours = 99.9, Addl Rate = 0.00 IV.Adjustments Amount Insurance Deductible 0.00 Customer Responsibility 0.00 I.Total Labor:5,173.50 II.Total Replacement Parts:9,847.57 III.Total Additional Costs:533.00 Gross Total:15,554.07 IV.Total Adjustments:0.00 Net Total:15,554.07 THIS ESTIMATE HAS BEEN PREPARED BASED ON THE USE OF CRASH PARTS SUPPLIED BY A SOURCE OTHER THAN THE MANUFACTURER OF YOUR MOTOR VEHICLE. THE AFTERMARKET CRASH PARTS USED IN THE PREPARATION OF THIS ESTIMATE ARE WARRANTED BY THE MANUFACTURER OR DISTRIBUTOR OF SUCH PARTS, RATHER THAN THE MANUFACTURER OF YOUR VEHICLE. Point(s) of Impact 15 Total Loss (P), 12 Front Center (S) Insurance Co:JOHNS EASTERN COMPANY Address:PO BOX 110239 LAKEWOOD RANCH, FL 34211-0004 Work Phone:(941) 907-3100 Inspection Site:Village of NPB Address:645 Prosperity Farms Rd N Palm Beach, FL 33406 Inspection Date: 4/14/2021 ESTIMATE RECALL NUMBER: 04/14/2021 14:03:27 9811040034 Mitchell Data Version:OEM: MAR_21_V0413 Alternate Parts: 04/14/2021 13:56:27 Copyright (C) 1994 - 2021 Mitchell International Page 3 of 4 Software Version:7.1.240 All Rights Reserved Date: 4/14/2021 04:53 PMEstimate ID:9811040034Estimate Version:1 Correction:1 Profile ID:* PDA FL WEST PALM Quote ID: 84438430 ******************************Notice********************************** This is not an authorization for repair. All costs of repairs are the sole responsibility of the vehicle owner, who must authorize all repairs. Failure to deliver a copy of this appraisal to the repair shop by the vehicle owner may result in out of pocket expense to the vehicle owner. Providing a copy of this appraisal is not an acceptance of coverage or liability and all issues of coverage or liability are to be determined by the insurance carrier. ******************************Notice********************************** Deductibles may or may not be addressed or included in this appraisal. If applicable, the repairer should collect the deductible from the vehicle owner prior to the release of the repaired vehicle. ********************Supplement Procedure Notice********************* It is the repairer's responsibility to send notification of the supplement via fax or email to PDA, including a statement whether the repairs have been halted on the vehicle. PDA will respond to your request within 24 hours. Please allow 48 hours to complete supplement processing from the date of request to ensure timely release of the vehicle. ************************************Notice**************************** This appraisal is subject to the complete review and approval by the assigning insurance company to assure accuracy, cost effectiveness, and that accepted industry repair standards are met. The insurance company listed has the right to accept or reject any part or all of this appraisal or make any changes they feel necessary. Failure to use the insurance proceeds in accordance with the security agreement, if any, could be a violation of § 812.014, Florida Statutes. If you have any questions, contact your lending institution. This paragraph shall not apply to reinsurance contracts, reinsurance agreements, or reinsurance claims transactions. Pursuant to 817.234, Florida Statutes, any person who, with the intent to injure, defraud, or deceive any insurer or insured, prepares, presents, or causes to be presented a proof of loss or estimate of cost or repair of damaged property in support of a claim under an insurance policy knowing that the proof of loss or estimate of claim or repairs contains any false, incomplete, or misleading information concerning any fact or thing material to the claim commits a felony of the third degree, punishable as provided in 775.082, 775.083, or 775.084, Florida Statutes. ESTIMATE RECALL NUMBER: 04/14/2021 14:03:27 9811040034 Mitchell Data Version:OEM: MAR_21_V0413 Alternate Parts: 04/14/2021 13:56:27 Copyright (C) 1994 - 2021 Mitchell International Page 4 of 4 Software Version:7.1.240 All Rights Reserved Review Results: Failures (0), Warnings (12) Owner: Village of North Palm Beach, Claim #1046565 Vehicle: 2018 Ford, Taurus Profile: 1 PDA Standard Version: 33 Estimate lines Line Severity Description Actual Guideline Override Notes 60 Warning Clear Coat exceeds carrier threshold 3.50 2.50 Yes Yes total loss 33 Warning R Frt Drive Axle Shaft - 15a - consider LK OE LK Yes Yes total loss 28 Warning Wheel - 15a - consider LK OE LK Yes Yes total loss 48 Warning L Frt Door Rear View Mirror - 16a - consider LK AM OE LK AM Yes Yes total loss 9 Warning R Frt Combination Lamp Assembly - 17a - consider RM LK AM OE LK AM RM Yes Yes total loss 3 Warning Frt Bumper Cover - 20a - consider RM LK AM OE LK AM RM Yes Yes total loss 6 Warning Frt Bumper Impact Bar - 19a - consider RM LK AM OE LK AM RM Yes Yes total loss 17 Warning R Fender Liner - 14a - consider LK or AM OE LK AM Yes Yes total loss 14 Warning R Fender Panel - 14a - consider LK or AM OE LK AM Yes Yes total loss 11 Warning Hood Panel - 14a - consider LK or AM OE LK AM Yes Yes total loss 36 Warning W/Shield Glass - 7a - consider LK AM OE LK AM Yes Yes total loss 64 Warning Paint 2 Stage exceeds carrier threshold $520.00 $450.00 Yes Yes total loss Profile (rates, taxes, amounts) Line Severity Description Actual Guideline Override Notes Profile items Passed Administrative Information Line Severity Description Actual Guideline Override Notes Admin items Passed Compliance Utility Version 4.7.0.1 Page 1 of 1 Did you know J.D. Power s industry-leading valuations data drives NADAguides.com? Learn more × ® NADAguides Value Report 4/14/2021 2018 Ford Police Interceptor Sedan Sedan 4D Police AWD 3.7L V6 CHANGE CAR COMPARE Values Rough Trade-In Average Trade-In Clean Trade-In Clean Retail Base Price $12,025 $13,300 $14,325 $16,650 Mileage (32,795)$1,000 $1,000 $1,000 $1,000 Total Base Price $13,025 $14,300 $15,325 $17,650 Options Price + Options $13,025 $14,300 $15,325 $17,650 Selling Your Car? Get an Online Offer in 2 Minutes. Certied Pre-Owned (CPO)+$1,275 Certied Price with Options $18,925 Document Name: Door.jpg Remarks: Document Name: Frt bumper assy .jpg Remarks: Document Name: Frt view .jpg Remarks: Document Name: Gap wide.jpg Remarks: Document Name: Hood.jpg Remarks: Document Name: INSTRUMENTPANEL.jpg Remarks: Document Name: INTERIOR.jpg Remarks: Document Name: LEFTFRONT.jpg Remarks: Document Name: LEFTREAR.jpg Remarks: Document Name: LF Tire Gauge.jpg Remarks: Document Name: LICENSE.jpg Remarks: Document Name: LR Tire Gauge.jpg Remarks: Document Name: Lt frt door .jpg Remarks: Document Name: Lt frt mirror .jpg Remarks: Document Name: Lt frt wheel .jpg Remarks: Document Name: Lt hinge post and windshield .jpg Remarks: Document Name: Lt side view .jpg Remarks: Document Name: NEWDAMAGE.jpg Remarks: Document Name: ODOMETER.jpg Remarks: Document Name: RF Tire Gauge.jpg Remarks: Document Name: RIGHTFRONT.jpg Remarks: Document Name: RIGHTREAR.jpg Remarks: Document Name: Roof.jpg Remarks: Document Name: RR Tire Gauge.jpg Remarks: Document Name: Rt fender .jpg Remarks: Document Name: Rt frt wheel and suspension .jpg Remarks: Document Name: Rt headlight .jpg Remarks: Document Name: Seat.jpg Remarks: Document Name: Side view .jpg Remarks: Document Name: Trunk.jpg Remarks: Document Name: VIN Dash.jpg Remarks: Document Name: VIN Door.jpg Remarks: VILLAGE OF NORTH PALM BEACH PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY MARCH 2, 2021 Present: Cory Cross, Chairman Donald Solodar, Vice Chair Jake Furlott, Member Jonathan Haigh, Member Lori Rainaldi, Member Kathryn DeWitt, Member Len Rubin, Village Attorney Jeremy Hubsch, Community Development Director Alex Ahrenholz, Principal Planner Not Present: Thomas Hogarth, Member I. CALL TO ORDER Chairman Cross called the meeting to order at 6:30 PM. A. ROLL CALL All members of the Planning Commission were present, except Mr. Hogarth who was absent. II. APPROVAL OF MINUTES The Minutes of the February 5, 2021 Regular Meeting were approved as written. III. DELARATION OF EX PARTE COMMUNICATIONS There were no Ex Parte Communications declared by the Board. IV. QUASI JUDICIAL MATTERS / PUBLIC HEARING Attorney Len Rubin swears in all persons speaking. A. SITE PLAN AND APPEARANCE REVIEW 1. 2019-1934- 92657 Prosperity Farms Request: Application by Fazlul & Zarna Investment LLC for the amendment of the parking lot, landscaping, fencing and paint colors to the existing commercial building. Motion: Mr. Solodar moved to remove the application from the table. Mr. Furlott seconded the motion, which passed 6-0. Minutes of Village Planning Commission Regular Meeting held on March 2, 2021 2 Mr. Ahrenholz presented the Staff report and recommendation. This item came before the Planning Commission in August 2020, as the applicant wanted to present updated paint colors and other site elements, including fencing and landscaping, resulting from Code Compliance violations. The Planning Commission had concerns with the application as proposed and requested it be tabled in ord er for the applicant to bring back a modified plan. Specifically, the Planning Commission requested: 1. A landscape plan to show the proposed plant material; 2. New paint colors, as the proposed shades of red paint were considered too bright and not appropriate for the area; and 3. More information on the fence being installed around the dumpster enclosure. Since the August meeting, the property owner has decided to expand the parking lot to make it accessible to two- way traffic and also bring the site more into compliance with the Village Master Plan by adding room for outdoor seating. The updated site plan was designed to be compliant with Village codes and also includes revised landscaping. The Village engineer has reviewed the proposed updates and is requesting additional information related to drainage prior to issuance of a building permit. The Applicant was previously requesting to install a 6- foot tall white vinyl fence on the north side of the property to screen the dumpster area and side of the property from Honey Road. Currently a 6-foot high chain link fence encloses the area, setback 3 feet from the property line. The existing fence provides almost no screening and is in disrepair. However, the applicant is now seeking to provide a 5-foot-tall concrete wall that will tie in to the existing concrete wall. A 5-foot-tall concrete block dumpster enclosure with stucco exterior will be provided as well. Additionally, the applicant is seeking approval for 6-inch black metal address numbers for the monument sign along Prosperity Farms Rd. in order to come into compliance with the Village Code. The applicant’s landscaping is not currently in compliance with the Village Code. There is minimal landscaping along the street sides of the property and the site is lacking shade trees. The applicant is proposing to install a Dwarf Yaupon Holly hedge along the Prosperity Farms Road and Honey Road sides of the property. The applicant is also seeking to install five Gumbo Limbo trees and 13 Foxtail Palm Trees. As the Applicant has had a difficult time determining what paint options to use, staff created a few possible options. Staff is recommending approval and requests the Commission include the following conditions as a part of their order: 1. Obtain a paint permit for the scope of work as approved herein. 2. Any existing or new signage on the building shall be painted a different color than the roof. 3. Prior to issuance of building permit for site work, submit a revised site plan showing a twenty-four (24) foot wide drive aisle and sidewalk extension of six (6) feet, so that the total sidewalk width is nine (9) feet adjacent to the building. 4. Prior to issuance of building permit for site work, provide storm water calculations or drainage statement that ensures that the storm water system will meet the water quality/quantity requirements for this site. 5. The proposed Dwarf Yaupon Holly hedge shall be a minimum of twenty-four (24) inches in height, spaced at a maximum of thirty-six inches on center at installation. 6. Provide a stop sign and stop bar at the exit onto Honey Road. Minutes of Village Planning Commission Regular Meeting held on March 2, 2021 3 7. Reduce the window signs on the southern end of the building to be compliant with 6-117 (h) within 180 days of approval of this application. 8. Complete and receive final inspection on paint permit within 120 days of approval of this application and all approved site work within 180 days of approval of this application. Fazlul & Zarna Ahmed, Village Grocer, 9267 Prosperity Farms Rd., were present to represent the project. Deanna Foriere, EDC Engineers & Surveyors, 10250 SW Village Pkwy, Port St Lucie, FL was present via Zoom. Robin Beattie, Fit 2 Go, 9267 Prosperity Farms Rd., spoke against the requirement to reduce the window signs on the southern end of the building (recommendation #7). The Planning Commissions members discussed whether the dumpster enclosure will be chain link or vinyl; whether a restaurant vendor is going to occupy part of the space; whether the property owner is responsible for installing the stop sign and stop bar; what is the proposed thickness of the sidewalk and concrete pad under the dumpster; recommendation that the area between the dumpster enclosure and the sidewalk be paved and the sidewalk, if cracked, be replaced; whether the gumbo limbo trees could be aligned at the entrance; whether the hurricane shutters will also be painted; whether a sign on a mansard roof is required to be lit; and recommended that a 12” high water table mark be painted in Smokey Azurite, measured from the ground. Motion: Ms. Rainaldi moved to approve the project as presented including Staff’s recommendations, but excluding item #5 (hedge requirement); the fence around the dumpster enclosure be white; align the gumbo limbo trees at the entrance; the area between the dumpster enclosure and the sidewalk be paved and cracked sidewalks be replaced; and the paint colors shall be Roof – Reflection; Door/Window/Trim (including the 12 inch “watermark”) – Smokey Azurite; and Walls – Balmy. Mr. Solodar seconded the motion, which passed 6-0. V. ADMINISTRATION MATTERS A. Staff Updates:  Residential Code rewrite discussion could be ready for Planning Commission workshop by April.  Camelot Motel has been red tagged as unsafe and unsanitary, and is currently closed. It will be going to a Special Magistrate hearing at the end of March to recommend demolition. A developer has been in talks with the Camelot’s owner about redevelopment of the site. B. Commission Member Comments:  Request for an update on activities at the Twin City Mall site that have been brought to Village Council but not the Planning Commission.  Recent increase in the number of people that are parking in their yards has been observed. VI. ADJOURNMENT With there being no further business to come before the Board, the meeting adjourned at 7:31 PM. Minutes typed by Jane Lerner 1 THE VILLAGE OF NORTH PALM BEACH Village Manager’s Office THE BEST PLACE TO LIVE UNDER THE SUN” Environmental Committee MINUTES Village Library Obert Room Monday, March 8, 2021 6:00 pm 1. Call to Order: Chairperson Marcus called the meeting to order at 6:06 pm. 2. Roll Call: Present: Karen Marcus, Camille Carroll, Mary Phillips, Shawn Woods, Kendra Zellner, Ellen Allen, Lisa Interlandi Also Present: Andy Lukasik, Village Manager; Chuck Huff, Special Projects Director 3. The Minutes of the February 8, 2021 regular meeting were approved. 4. Public Comments: no public comments. 5. Discussion Items: a. Balloons and Sky Lanterns: i. Andy Lukasik provided Tequesta and Jupiter Inlet Colony ordinances for discussion. Releasing of Balloons and Sky Lanterns: a) The committee agreed that releasing should be prohibited Village-wide. b) Chairperson Marcus mentioned that Loggerhead Marinelife Center offers demonstrations and provides educational materials which will discuss the environmental effects on marinelife when such items are released into the atmosphere. c) Future ordinance language should not only address its effects on marinelife but include a “whereas clause” regarding general pollution which is harmful to wildlife, ecosystems and the environment. Possession of balloons: a) The committee agreed that possession of balloons in Village parks should be prohibited due to danger of being blown away resulting in release. ii. The committee agreed that signs should be posted in Village parks and the new ordinances be mentioned in the newsletter iii. Chairperson Marcus will research MacArthur Beach State Park’s ordinance on the release and possession of balloons and sky lanterns. 2 b. Osborne Park Bottle and Can Recycling Containers: i. Chairperson Marcus mentioned that Parks & Recreation received a $300 donation to Osborne Park which could be utilized for the purchase. ii. Andy Lukasik will check with Parks & Recreation Director Stephen Poh on the purchase status. iii. Chairperson Marcus commented that simply have the blue recycling containers isn’t effective enough. Adhering signage and/or stickers which clearly state the specific items to be discarded will be helpful. iv. Chairperson Marcus requested a photo of the container being considered for Osborne Park and where it will be located. c. Existing Projects/Programs Updates: i. Ban on Plastics: Business Promotion: a) Farmer’s Table: o Andy Lukasik mentioned that an article on the Farmer’s Table initiative will be included in the April newsletter. o Communications Manager Ed Cunningham will take photos and conduct an interview with owner Joey Giannuzzi. o Chairperson Marcus recommended that the April newsletter article on the Farmer’s Table initiative also include language explaining that Village businesses who implement a ban on single use plastics will be highlighted in the newsletter. This will provide free advertising for local businesses and hopefully encourage others to start their own initiative. b) Other Businesses: o It was suggested that The Collective Hair Studio in Crystal Cove Commons be highlighted for their hazardous chemical disposal practices. o Andy Lukasik will discuss featuring The Collective Hair Studio in the May newsletter with Communications Manager Ed Cunningham. o Andy Lukasik will ask Ed Cunningham to compile a list of businesses who have implemented a ban on single use plastics or other eco-friendly programs. o Residents could nominate a local business to be featured in the newsletter. ii. Residential Code: Chairperson Marcus noted that current legislation prohibits local municipalities from banning plastics. iii. Speaker Series: Oyster Bed Planting Presentation, April 10: a) Environmental Resource Management (ERM) wasn’t available for a presentation on planting Oyster beds scheduled for April 10. b) Chairperson Marcus recommended an Urban Garden event instead. Abacoa Community Garden: a) Chairperson Marcus will contact the Abacoa Community Garden for their interest in speaking on April 10 and notify Andy Lukasik of their decision. b) If they agree to participate, Andy Lukasik will discuss inclusion of the Urban Garden event in the April newsletter with Communications Manager Ed Cunningham. Mounts Botanical Garden: a) Chairperson Marcus offered to contact them should Abacoa not be able to participate. 3 National Arbor Day: b) Speaker Topics: planting, maintenance, pruning, appropriate trees to plant, waterway clean-up, correct location for species. c) Kendra Zellner offered to provide free PBC vouchers for native trees. d) Chairperson Marcus will reach out to resident Arborist, Joe Hanley for his interest in speaking. iv. Urban Garden: Possible Locations: a) Southwest and Northeast Corners of Osborne Park b) Community Center c) Monet Road – open greenspace area d) Our Lady of Florida Spiritual Center e) Lighthouse Baptist Church – Andy Lukasik will contact them For Discussion: a) Volunteering and required hours b) Amount of interest c) Participant demographics d) Approach to ensure success e) Application f) Size g) Fees h) Creation of a “Friends of Community Garden” to manage the money i) Creation of a “Community Garden Club” j) North Palm Beach Garden Club participation k) Advertise in the newsletter and on social media l) Andy Lukasik recommended a “Call to Action” meeting for resident feedback. v. Education – “Go Green”: FPL EVolution Program: a) Andy Lukasik provided information on the FPL EVolution Program for discussion. b) FPL is considering the Country Club. c) Due to the Village’s desire for a scaled-down project at the Country Club, FPL’s agreement will require careful consideration. d) Community Development Director Jeremy Hubsch and Andy Lukasik will work with FPL to finalize the Country Club plans. e) General redevelopment within the Village and the proposed new Twin City Mall site will afford them additional opportunities. vi. Clean-Up Events: National Keep America Beautiful Month – April: a) Shawn Woods offered to contact Debbie Searcy to see if she plans to head the committee again this year. b) Determine date – April 18?? c) Chairperson Marcus noted that an article will need to be included in the April newsletters. National Arbor Day – Friday, April 30: a) Village Council will need to approve the 2021 National Arbor Day resolution. 4 d. Lake Worth Lagoon Issues: i. Council is adopting a resolution to oppose dredge, fill and construction activities in the Lake Worth Lagoon. ii. There are 150 acres of submerged land available for development. e. Iguanas: i. Andy Lukasik is working on an RFP for supplemental assistance with humanely trapping Iguanas on Village properties and build-in resident pricing so they understand what private property owners might pay. 6. Next meetings: a. Special meeting on March 22, 2021 at 6:00 pm in Osborne Park to determine whether it would be a good location for the Urban Garden. Karen Marcus will reach out to Abacoa Community Garden and Mounts Botanical Garden for their interest in attending to provide valuable feedback. b. Regular meeting on April 5, 2021 at 6:00 pm in the Anchorage Park Building. 7. Adjournment: the meeting was adjourned at 7:24 pm. Village of North Palm Beach Recreation Advisory Board Minutes from the March 9, 2021 Meeting CALL TO ORDER: Chairman Chris Cantwell called the meeting to order at 7:00 PM. ROLL CALL: Maria Cassidy, Chair Chris Cantwell, Vice Chair Paul Beach Bob Bell Don Grill Mia St. John Village Council Representative – Deborah Searcy Russ Ruskay – Parks and Recreation Stephen Poh, Director of Parks and Recreation APPROVAL OF MINUTES: Don Grill made a motion to approve the minutes; seconded by Bob Bell. The motion passed 6-0. PUBLIC COMMENT: No public comment. PROJECT UPDATE: Russ Ruskay presented the board members with the conceptual drawing of the dry storage area project. Russ reviewed the board’s recommendations involving the dry storage area project and let them know he will be presenting them at the Thursday, March 25th Council meeting. DIRECTOR’S REPORT: Stephen updated the Board on park projects. The playground at Lakeside park received new ADA mulch last week. We are replacing the old swing set on the outside of the playground with the same size swing set. Stephen signed the agreement with the playground company and just waiting for permits to start the work. The first step of the Lakeside berm maintenance of removing the exotics was completed last month. There are some bare areas currently but we are waiting for a restoration plan from Environmental Quality team to move forward with restoring those areas. We made repairs to the fencing at Anchorage park tennis courts. Staff has also ordered more regular trash and recycle trash cans for Osborne park and the Community Center. Staff also sold 3 more Memorial benches with 2 located at Anchorage park and one at Lakeside park. Stephen updated the Board on upcoming special events (with COVID restrictions). We had a Movie in the park event on Saturday, February 13th. We took reservations only and set up a POD system in the grass bowl area at Anchorage park. The event was a success with over 150 residents that showed up. Staff gave away red and pink carnations to all the women/girls that attended. Our next event is our Annual Garage Sale will be Saturday, March 20th starting at 7:30am outside only booths at the Community Center. We currently have 35 booths registered. The following week our Fire Department will be taking the Easter bunny out on 2 different trucks. One truck will start on the west side of town and the other truck will start on the east side. Ed Cunningham is working on a map to put on the website so residents can see the route. Then 2 weeks later we will have an Easter event at Anchorage Park on Saturday, April 3rd starting at 9am. Residents will make reservations to meet and greet socially distance with the Easter bunny. Staff will also pass out Easter bags with goodies inside to all the kids. Heritage weekend will have events on Friday night April 9th and all day Saturday, April 10th. Both days events are for residents only and they will have to call to make reservations. The event on Friday night will be a movie night at Anchorage park. We will have our PODS set up in the grass bowl area and have an ice cream food truck. Saturday will start off with 2 separate pool parties at the Country club. The first party is from 11am-1pm and the second party from 2pm-4pm. Both parties will be limited residents with a DJ, BBQ, pool games with great prizes. The night will finish off with Live Music at Anchorage park. We will have a band performing with food trucks and a Village trivia contest with prizes. Stephen asked the board if they want to coordinate their putting contest that night. They were all were in agreement of making that happen. Stephen updated the Board on recreation programing. Youth Soccer championship games are on Wednesday, March 10th starting at 6:15pm. We are excited to give out our first ever team trophy to the winners of the 9-11 and 12-14 age groups. We have asked Council members to come and give away the trophy to the teams. Staff has completed the COVID protocols for our next youth season which is indoor basketball. Some of those restrictions are one family member per child at each game and masks must be worn by all adults inside the gym. Sign-ups for the season just began this week. Our Mini soccer class picture below) ended last week with a total of 17 kids that participated on Monday and Tuesday classes. Our next Mini class is basketball for ages 3-5 which will start in April. Staff is working on our next schedule for Adult trips during the summer months. We had 2 successful trips in February and 2 more planned for March. All trips have been full with residents following COVID protocols on the bus. We are planning on having Summer camp this year with the same restrictions we had last year. We will only accept resident kids and will not be taking any field trips. NEW BUSINESS: Stephen discussed the upcoming grants that we applied for last year. We are waiting on approval for two $50,000 no match grants which are supposed to happen in May. The first grant is to replace the playground at the Community Center. The second $50,000 grant is to make repairs to the basketball courts at Osborne park. Don Grill added an item for discussion for new business. Don sent an email to Stephen and the board with a suggestion of solar bollards at Anchorage park on the north side of the property. Don is not familiar with the bollards and doesn’t know if they would benefit the community but asked if we could look into them. Stephen stated that he will pass along the information to Public works who is handling the lighting at Anchorage. OLD BUSINESS: There was no old business to discuss. BOARD MEMBER COMMENTS: When discussing the dry storage project, Mia St. John asked about what the issues are with the birds on the north side of the dry storage area. Russ went over in his presentation that he was meeting with the Audubon group to make sure we are not impacting the birds on the north side when we do this project. Don Grill asked if the 8-foot security fence is going around the whole compound. Russ stated that we are recommending the fence around the whole dry storage compound. Bob Bell stated that he would yield to the police chief to making the recommendation of an 8- foot-high fence rather than a 6-foot fence. Bob also loved the new plan and idea of moving the dry storage a little east to get in a few extra spots. Maria Cassidy asked Stephen to send her a copy of the survey that we sent out to all the renters of the dry storage area. Stephen stated that we have received over 50 surveys back so far and we will be calling those renters who have not sent their surveys in to make sure they fill them out. All the board members asked about the rowing boats in the storage area. Stephen explained that he met with the director of the Palm Beach Row club (Susan) last week to discuss options. Stephen told her she must remove all the boats by the end of September before the project starts. He also stated that she must create a plan that benefits the community to keep her equipment at the park. Stephen found out that she currently does not have any residents in her program and Susan herself is not a resident. If there is not a great benefit to the community, then we will not allow her to store her equipment on site. The board all agreed on setting up the golf putting contest for Heritage day during the live music at Anchorage park. The board also suggested that we add cornhole to the event as well. This will help attract more residents to the night event. Stephen said that he will get with staff about booking the cornhole vendor to come out and set up boards and a tournament. Don Grill asked if we could set a date for the Fishing Tournament. They normally have the tournament the Saturday before school starts. Stephen stated that would be Saturday, August 7th. The board agreed that would be the date of the tournament. Stephen commented that we still need to follow proper COVID guidelines for the event. Mia St. John asked about an update on the dog park. Stephen stated that we received quotes for fencing on the 3rd dog park. Once approved we will wait for the company to schedule a date for installation. Upon completion of the 3rd dog park then we will close the big dog park and resod that location. Staff then will set a schedule to rotate the 3 dog parks with one section closed at all times to help with the wear and tear. Maria Cassidy stated that she walks around Anchorage park a lot and noticed a couple of wet slips empty all the time. She wanted to know if we have a policy on how long they can stay empty. Stephen responded to say if they are empty for more than 6 weeks they have to let staff know. He stated that all the wet slips have contacted staff about why their boat is not in the space. Staff is aware of all empty slips. Maria also mentioned there is one trailer with no license plate in dry storage Lot 2. Stephen will have staff follow up with renter and make sure a license plate is added. ADJOURNMENT: Chris Cantwell made a motion to adjourn the meeting; seconded by Bob Bell. Motion passed 6-0. Meeting adjourned at 8:00 PM. Minutes respectively submitted by Stephen Poh, Director of Parks and Recreation. VILLAGE OF NORTH PALM BEACH LIBRARY ADVISORY BOARD MEETING MINUTES March 23, 2021 CALL TO ORDER Chairperson Christine DelGuzzi called the meeting toorder at7:02PM. ROLL CALL Present : Zakariya Sherman, Library Director Christine DelGuzzi, Chairperson Phyllis Wissner, Vice Chairperson - Absent Bonnie Jenkins, Secretary Carolyn Kost, Member Brad Avakian, Member Tina Chippas, Member - Absent Leslie Metz, Member Darryl Aubrey, Council Member APPROVAL OF MINUTES Minutes for the February 23, 2021 meeting were approved with corrections after a motion made by Carolyn Kost and seconded by Leslie Metz. LIBRARIAN’S REPORT Director Zak Sherman reported the following: Library Matters: o Books & Bites – thInauguraleventonMarch15 at the Country Club was very well received. Guest speaker, author Marie Bostwick discussed her latest book, The Restoration of Celia Fairchild. Classic Bookshop (Palm Beach) sold books onbehalf ofthe author who signed each copy. 54 reservations were made and 49 attended. Future Books & Bites will be scheduled for late October/early November. This will bea continuing program featuring NY Times bestselling authors, in cooperation with Farmers Table and local bookstores. o AARP Tax Aide – Help provided Wednesdays and Fridays from 9:00am to 1:00pm First come, first served. Obert Room is now the waiting room, tax preparers are in Bob’sGarage which allows for better workflow and social distancing. o Veterans Park Book Walk – In commemoration of St. Patrick’sDay, Youth Services Coordinator Julie Morrell created a book walk in Veterans Park. She put of yard signs with pages ofa storybook (traditional St. Patrick’sstory) at each station. Children went to each sign reading the book and then came back inside the library for a chocolate coin in the Children’sRoom. o Spring Break Camp – Clubhouse was short on staff, so Library staff pitched in to help. Kids played tennis first half of the day and spent second half in the pool. Julie took Monday; Lynn Tuesday; Zak Wednesday; and Carol Thursday and Friday. o National Poetry Month – April is National Poetry Month To encourage people to read and share poetry. Library will beemailing staff to help read poems which will then beposted to the Library’ssocial media pages. o Beach Clean Up Day – The North Palm Beach Library ispartnering with the Environmental Committee for aBeach Clean Up Day atLakeside Park, 667 Lakeside Drive thSaturdayApril18, 9:00am through 11:00am. Bring your own reusable, refillable water bottles andgloves. Teens can volunteer for community service hours. o Earth Day Celebration – ndVeteransParkonThursdayApril22 Plant swap from 10:00am to11:00am. Bring healthy, pest-free plants totrade atthe park. Our plant expert will go over some basic plant care tips, related to soil, light, and water, and will offer specific suggestions ifyou have aplant inneed ofTLC Scavenger Hunt from 2:00pm to 3:30pm. Hunt for local flora and fauna and win a grow kit. rdoMarch23 will be the first day of drop-off for the annual Resident Art Show. Facilities: o Building – New paint job was completed. o New printer set up and software is being configured. This will cut-out the printer company and make it more accessible and user friendly. o Future Plans – Within the next two years it is anticipated the adult area will be refurbished. Funds from Friends gifts ($28,000 last year plus the $20,000 from this year) will be utilized. There will be an edit of books that haven’tbeen checked out inover two years; carpets will be replaced; shelving will be re-configured. Adult Services: o Virtual Crafts for Grown Ups continues; third Thursday every Month 11am to noon Kits are while supplies last and can be picked up at the library. Sign up can be online or by calling the library o Virtual Book Club April title is The Guest List by Lucy Foley. A second discussion on The Four Winds by Kristen Hannah will also beoffered due to the popularity of the book. Teen Services: o Teen Book Club: It’sLit – This month’sselection is Scythe by Neal Shusterman Book is to be pre-read; and by attending and participating in discussion, teens will be allotted 10 hours of community service. Sign-up is required and is available online Friends of the Library News: thoBoardmeetingwasheldMarch15 after Books and Bites event. o Gifted $20,000 to the library. o Gift Basket raffle continues – Basket includes aone-hour massage orreflexology session. Tickets are $1.00each or6 for $5.00.00 stDrawingforthewinnerwillbeMay1. Statistics: o E-Book and E-Audio Circulation numbers remain high. o Print circulation remains down due tothe lack ofschool visits OLD BUSINESS There was none. NEW BUSINESS There was none. QUESTIONS AND ANSWERS There was none. ADJOURNMENT A motion to adjourn the meeting was made byCarolyn Kost and seconded by Leslie Metz. The meeting was adjourned at7:37PM. thThenextmeetingwillbeTuesday, April 27, at7:00pm. Respectfully submitted byBonnie Jenkins VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council BY: THRU: Andrew D. Lukasik, Village Manager Chuck Huff, Interim Public Works Director DATE: April 22, 2021 SUBJECT: RESOLUTION – Approving the purchase of one (1) 2018 demo GO-4 Refuse Hauler from Jeffrey Allen, Inc. at a total cost of $28,750, waiving the Village’s purchasing policies and procedures and authorizing the surplus of one (1) Kubota sanitation collection vehicle. Village Staff is recommending Village Council consideration and adoption of a Resolution approving the purchase of one (1) 2018 demo GO-4 Refuse Hauler and the surplus of one (1) Kubota sanitation collection vehicle. Background: The Village’s Public Works Sanitation Department uses Kubota collection vehicles for its residential pickup service. These vehicles were placed in service in 2016 and replaced the previous collection vehicles (or “jitneys”) manufactured by Cushman Manufacturing. The Kubota vehicles are manufactured and designed to be off-road utility vehicles and are not meant for street use. However, as part of the original purchase, each Kubota vehicle was outfitted and modified to fit the Village’s needs. The Kubotas cost approximately $43,000 to purchase and outfit as a sanitation collection vehicle. The modified Kubota vehicles are nearing their life expectancy and are extremely expensive to maintain and operate safely on the road. The Village is scheduled to start replacement of the Kubotas in FY 2023 as part of the Village’s 5-Year Capital Improvement Plan. Kubota Replacement: Because of the cost of the vehicles to purchase and modify, as well as the necessary maintenance and repair expenses, staff intends to replace the Kubotas with the GO-4 Refuse Hauler. Examples of the maintenance and repair expenses include the following: The transmission on one of the Kubotas failed and needed replacement at a cost of $8,000. Staff replaced the transmission and now two additional Kubota’s have been diagnosed with bad transmissions. In addition to the cost of the repair relative to the value of the vehicles, there is significant down time since some of the parts have to be ordered. The time constraints impact the sanitation pickup service. Tire replacement costs for these vehicles has become excessive. Because of the weight of the vehicles and the loads that they are carrying, as well as the fact that the tires are intended to be used off-road, tires are being replaced three times a year on each vehicle. Tires cost $150 – tires for each vehicle costs $1,800 annually. The Village is spending approximately $18,000 on tires for the Kubotas annually. Although the existing Kubotas are not scheduled for replacement until FY 2023, staff is recommending immediate replacement of two (2) of its Kubota vehicles due to the Village’s current operational needs and will be recommending that additional vehicles be replaced during the FY 2022 budget cycle. The GO-4 Refuse Hauler is a relatively new product from Westward Industries LTD out of Canada. This vehicle is similar to the old Cushman Jitney that was used by the Village for many years. Sanitation staff has had an opportunity to use a demo unit and found that it meets the Village’s operational needs. This unit has also been in use in the Village of Scarsdale, NY and in the City of Boca Raton since 2018. The Village of Scarsdale is very similar in size to the Village and also offers five day a week rear -door collection service. They have had three units since 2018 and have plans to buy two additional units. Purchasing: Westward Industries LTD has been awarded a multi-year cooperative purchasing contract in the Utility, Transport, Golf, and Recreational Vehicles category through Sourcewell (a cooperative purchasing agency of which the Village is a member). Jeffrey Allen, Inc. is a dealer for Westward Industries LTD and has one (1) 2018 GO-4 Refuse Hauler demo unit available for sale at a total cost of $28,750. The demo unit is fully equipped to meet the needs of our Sanitation Department and will be under warranty for 6 months from Westward Industries LTD. Because this purchase is for a demo unit and not a new unit in accordance with the cooperative purchasing contract, Village Staff is requesting a waiver of the Village’s purchasing policies and procedures. Funding: This is not a budgeted item. Village Staff is recommending using monies from the General Fund for this purchase and will process a budget amendment at year-end, if necessary. Surplus: Additionally, Village Staff is recommending the surplus of one (1) 2016 Kubota sanitation collection vehicle (VIN: A5KB2FDBLGG038379). This vehicle will be listed on Govdeals.com for sale. The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney. Account Information: Fund Department / Division Account Number Account Description Amount General Fund Public Works / Sanitation A7020- 66410 Automotive $28,750 Recommendation: Village Staff requests Council consideration and approval of the attached Resolution approving the purchase of one (1) 2018 GO-4 Refuse Hauler from Jeffrey Allen, Inc., a dealer for Westward Industries LTD, at a total cost not to exceed $28,750, with funds expended from Account No. A7020-66410 (Sanitation - Automotive); waiving the purchasing policies and procedures; and declaring one (1) 2016 Kubota sanitation collection vehicle as surplus and authorizing its disposal in accordance with Village policies and procedures. RESOLUTION 2021- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE PURCHASE OF ONE 2018 DEMO GO-4 REFUSE HAULER FROM JEFFREY ALLEN, INC.; WAIVING THE VILLAGE’S PURCHASING POLICIES AND PROCEDURES; AUTHORIZING THE SURPLUS OF AN EXISTING SANITATION COLLECTION VEHICLE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Works Department is requesting approval of the purchase of one 2018 demo GO-4 Refuse Hauler manufactured by Westward Industries, LTD from Jeffrey Allen, Inc.; and WHEREAS, while the pricing for a new GO-4 Refuse Hauler is established in an existing Sourcewell cooperative purchase contract, the purchase of a demo model requires a waiver of the Village’s purchasing policies and procedures; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the residents and citizens of the Village of North Palm Beach. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves the purchase of one 2018 demo GO-4 Refuse Hauler manufactured by Westward Industries, LTD from Jeffrey Allen, Inc. at a cost not to exceed $28,750.00, with funds expended from Account No. A7020-66410 (Public Works/Sanitation – Automotive). In approving this purchase, the Village Council waives any conflicting purchasing policies and procedures. Section 3. The Village Council declares the following item as surplus property and authorizes its disposal in accordance with Village policies and procedures: 2016 Kubota Sanitation Collection Vehicle VIN: A5KB2FDBLGG038379 Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS ____DAY OF ____________, 2021. (Village Seal) MAYOR ATTEST: VILLAGE CLERK THE MOST NIMBLE TRASH HAULER ON THE MARKET! WE ARE PROUD TO INTRODUCE OUR NEW GO-4 XTR – REFUSE HAULER For many years our standard GO-4 has been recognized for long lasting durability. We have now engineered a new XTR refuse platform to withstand loads of up to 800lbs. A rugged poly bin and highly fortified rear suspension allows the GO-4 XTR refuse hauler to perform as a nimble trash hauling work horse. Navigate traffic with ease and designed to last for years. HYDRAULIC REFUSE HAULER 800 lb Lift Capacity 10 ft Turning Radius 1.75 Cubic Yard Poly Bin Automatic Transmission Street Legal IDEAL FOR PARKS, ZOO’S, COMMERCIAL, AND MORE LOAD LARGE COMPACTORS PUBLIC WORKS – CITY OF SCARSDALE NY DRIVEWAY COLLECTION The Village of Scarsdale NY has been searching for a replacement to their fleet of 3-wheeled sanitation scooters for many years. Through the willingness of the leaders at GO-4 they produced a scooter that not only meets our needs, they exceed what we previously had. Thanks to the team at GO-4 for working with us to find a solution! Benedict Salanitro – Superintendent of Public Works, City of Scarsdale, NY “ ” STANDARD FEATURES: • Heat • Hydraulic disc brakes • Digital main display • Rear view back up display • Fortified suspension • Fortified platform for 800lb lifting capacity • Automatic transmission • Adjustable seat • 12V port OPTIONS: • Hinged doors • Air Conditioning • Back up sensors with audible alarm • Premium air ride seat • Leatherette glove box with USB charging and cup holders • Steel nerf bars The GO-4 XTR is an ideal vehicle for small commercial and municipal applications. Extreme ease of entry from each side. Built for one operator, no need to walk around the entire vehicle for access. Incredible turning radius of near 10 feet. A highly efficient automotive drivetrain with plenty of power and automatic shifting, plus automotive grade components that will last years over the competition. GO•4 XTR FEATURES DIGITAL DISPLAY & BACK UP DISPLAY Electronic display with speedometer, odometer, fuel gauge and more. Including access to basic codes for service. Includes rear back up display, optional sensors. LARGE ENTRY (OPTIONAL DOORS) The GO-4 XTR centers one operator in the cab which allows easy access from either side. Add durable metal hinged doors for full closure. LIFT CONTROL PAD Industrial grade control switch for the hydraulic/ electric pump. Can be located near the cab or near the back side for easy viewing while unloading. Rear dump height 54", clearance height 126". DEPENDABLE DRIVETRAIN The GO-4 XTR is powered by the latest and most efficient 1.0L gas automotive engine with automatic drivetrain. Full OBD2 access with optional scanner. DEPENDABLE OPERATION Proudly built in North America with industrial and automotive grade materials. An ideal use for unloading into large compactors or 5 yard bins. A great fit for dense cities, universities, malls, amusement parks, hospitals, resorts and more. ENGINE 66 h.p., liquid cooled, 3-cylinder, overhead cam 4-cycle, electronically fuel injected TRANSMISSION 4-speed automatic (automotive transaxle with electronically controlled shift) DIMENSIONS 70" Overall height with cab 57" Overall width 147" Overall length Wheelbase 95" Rear dumping height 54" BRAKING Hydraulic disc brakes on all three wheels with dual circuit master cylinder Parking - Hydraulic over mechanical ELECTRICAL SYSTEM Charging - Heavy Duty automotive alternator Lights - LED headlights DOT approved LED Stop/Tail/and Turn lights DOT approved High Visibility Stop and Turn lights Starting - 12-volt starting motor. Interlock prevents starter from operating unless shift lever is in park or neutral. Gauges - Speedometer, fuel level, hour meter Indicator lights - Oil pressure warning, three stage water temperature light (blue/ below running temp, red/ above running temp, off / normal running temp) Charging system, Low fuel. Wiring - automotive grade wiring harness with abrasion resistant protective loom. Pre wired for Radio and municipal lighting options. WARRANTY One year full warranty. Please inquire for details OPTIONS Inquire for full offering SUSPENSION Front - Leading link suspension Polyurethane Isolation system Rear - Independent McPherson strut CLIMATE CONTROL Liquid core 20,000 BTU heater/defroster Air Conditioning optional STEERING Adjustable tilt steering wheel with center mounted horn FEATURES 3-wheel platform w/Heavy duty tubular steel frame Aluminum and Plastic Body Panels 3 point shoulder harness seat belt Outside rear view mirrors Electric windshield wiper with intermittent control and windshield washer Dome light, Floor mat, LTA (lateral thrust alarm) Device 12V DC accessory port for phone, radio, etc. Back up Camera w/internal digital display(sensors optional) 1.75 cub yd Poly bin w/steel structure and hydraulic pump (optionally can be fitted with basic flat deck - no hydraulics) Hinged metal doors optional Steel Rear & Front Nerf bar bumpers optional Seat - One passenger adjustable forwards and backwards, with adjustable back and headrest. 3-point seat belts. FUEL TANK AND FUEL MILEAGE 9 US gallons. Up to 45 mpg. Inquire for details WEIGHT CAPACITY Vehicle weight XTR platform, 1550 lbs. 1900lbs w/ refuse hopper assembly installed Rated capacity, 1000 lbs including operator COLOR White with all black frame and accents (standard) SPEED Electronically governed at 25 or 30 mph Specifications are subject to change without notice. These vehicles comply with the U.S. D.O.T. vehicle safety standards “motorcycles·; as well as meet E.P.A. and C.A.R.B. standards. Graphics illustrated on the vehicle are strictly forthe purpose of this brochure. Municipalities typically outfit the vehicles with proprietary graphics. Published 2019 – Copyrights by Westward Industries Ltd. WESTWARD INDUSTRIES T: 204.594.4100 F: 204.231.2607 sales@wwi-go4.com 75 Archibald St Winnipeg, MB Canada, R2J 0V7 wwi-go4.com GO •4 XTR Hydraulic Refuse Hauler Specifications Online videos of the XTR available at westwardindustries.com VILLAGE OF NORTH PALM BEACH CAPITAL IMPROVEMENT PLAN 2021 - 2025 Strategic Result :Department : All Neighborhoods as Desirable Places to Live Public Works Project Name :Year(s) :2023-2025 Kubota Replacement Project Description : Link to Strategic Plan : Need, Justification, Benefits : Location & Area Map Project Photo Comments : 2023 - Kubota K-2 (will be 8 years old) 2024 - Kubota K-3 and K-4 (will be 9 years old) 2025 - Kubota K-5, K-6 and K-7 (will be 10 years old) Kubotas are new design so we are monitoring to see what their lifespan is for the Village's specialized use. They may not last this long, but we'll evaluate annually. The three criteria that are considered when establishing the replacement schedule are mileage, age and maintenance. The Kubotas are specially designed units that meet the service level requirements of the Village. Due to the daily usage of the Kubotas, maintenance and repair costs are high. Unit K-4 recently went out for repairs and the repair cost for this unit alone is close to $9000. Having the Kubotas on a regular replacement schedule helps maintain lower maintenance and repair costs. By maintaining a modern, up to date fleet, the residents of North Palm Beach can be assured that all Village services are being delivered at the highest quality service available. Specialized sanitation collection (5 day a week/backdoor service) is a high priority for the residents in the community. Replacement of Kubotas as they reach the end of their lifespan. VILLAGE OF NORTH PALM BEACH CAPITAL IMPROVEMENT PLAN FINANCIAL INFORMATION 2021 - 2025 Project Name :Kubota Replacement Strategic Result :All Neighborhoods as Desirable Places to Live Department :Public Works 2021 2022 2023 2024 2025 Total Project Budget : Land acquisition $0 Planning / Design 0 Engineering 0 Construction 0 Vehicle(s) 43,000 88,000 135,000 266,000 Equipment 0 Other 0 Total Budget $0 $0 $43,000 $88,000 $135,000 $266,000 Funding Sources : General revenues $43,000 $88,000 $135,000 $266,000 Impact fees 0 Grant revenues 0 Debt Service 0 Infrastructure Surtax 0 Fund balance 0 Other 0 Total Revenues $0 $0 $43,000 $88,000 $135,000 $266,000 Operating Impact: Personnel $0 Operating 0 Capital 0 Other 0 Total Operating $0 $0 $0 $0 $0 $0 Comment: A new vehicle warranty will cover most repair items and regular maintenance costs will be less. VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council BY: THRU: Andrew D. Lukasik, Village Manager Chuck Huff, Interim Public Works Director DATE: April 22, 2021 SUBJECT: RESOLUTION 1A – Approving the purchase of one (1) 2019 demo GO-4 Refuse Hauler from EJ Equipment, Inc. at a total cost of $31,250 and authorizing the surplus of one (1) Kubota sanitation collection vehicle. Village Staff is recommending Village Council consideration and adoption of a Resolution approving the purchase of one (1) 2019 demo GO-4 Refuse Hauler and the surplus of one (1) Kubota sanitation collection vehicle. Background: The Village’s Public Works Sanitation Department uses Kubota collection vehicles for its residential pickup service. These vehicles were placed in service in 2016 and replaced the previous collection vehicles (or “jitneys”) manufactured by Cushman Manufacturing. The Kubota vehicles are manufactured and designed to be off-road utility vehicles and are not meant for street use. However, as part of the original purchase, each Kubota vehicle was outfitted and modified to fit the Village’s needs. The Kubotas cost approximately $43,000 to purchase and outfit as a sanitation collection vehicle. The modified Kubota vehicles are nearing their life expectancy and are extremely expensive to maintain and operate safely on the road. The Village is scheduled to start replacement of the Kubotas in FY 2023 as part of the Village’s 5-Year Capital Improvement Plan. Kubota Replacement: Because of the cost of the vehicles to purchase and modify, as well as the necessary maintenance and repair expenses, staff intends to replace the Kubotas with the GO-4 Refuse Hauler. Examples of the maintenance and repair expenses include the following: The transmission on one of the Kubotas failed and needed replacement at a cost of $8,000. Staff replaced the transmission and now two additional Kubota’s have been diagnosed with bad transmissions. In addition to the cost of the repair relative to the value of the vehicles, there is significant down time since some of the parts have to be ordered. The time constraints impact the sanitation pickup service. Tire replacement costs for these vehicles has become excessive. Because of the weight of the vehicles and the loads that they are carrying, as well as the fact that the tires are intended to be used off-road, tires are being replaced three times a year on each vehicle. Tires cost $150 – tires for each vehicle costs $1,800 annually. The Village is spending approximately $18,000 on tires for the Kubotas annually. Although the existing Kubotas are not scheduled for replacement until FY 2023, staff is recommending immediate replacement of two (2) of its Kubota vehicles due to the Village’s current operational needs and will be recommending that additional vehicles be replaced during the FY 2022 budget cycle. The GO-4 Refuse Hauler is a relatively new product from Westward Industries LTD out of Canada. This vehicle is similar to the old Cushman Jitney that was used by the Village for many years. Sanitation staff has had an opportunity to use a demo unit and found that it meets the Village’s operational needs. This unit has also been in use in the Village of Scarsdale, NY and in the City of Boca Raton since 2018. The Village of Scarsdale is very similar in size to the Village and also offers five day a week rear -door collection service. They have had three units since 2018 and have plans to buy two additional units. Purchasing: Westward Industries LTD has been awarded a multi-year cooperative purchasing contract in the Utility, Transport, Golf, and Recreational Vehicles category through Sourcewell (a cooperative purchasing agency of which the Village is a member). EJ Equipment, Inc. is a dealer for Westward Industries LTD and has one (1) 2019 GO -4 Refuse Hauler demo unit available for sale at a total cost of $31,250. The demo unit is fully equipped to meet the needs of our Sanitation Department and will be under warranty for 6 months from Westward Industries LTD. Because this purchase is for a demo unit and not a new unit in accordance with the cooperative purchasing contract, Village Staff is requesting a waiver of the Village’s purchasing policies and procedures. Funding: This is not a budgeted item. Village Staff is recommending using monies from the General Fund for this purchase and will process a budget amendment at year-end, if necessary. Surplus: Additionally, Village Staff is recommending the surplus of one (1) 2016 Kubota sanitation collection vehicle (VIN: A5KB2FDBKGG039038). This vehicle will be listed on Govdeals.com for sale. The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney. Account Information: Fund Department / Division Account Number Account Description Amount General Fund Public Works / Sanitation A7020- 66410 Automotive $31,250 Recommendation: Village Staff requests Council consideration and approval of the attached Resolution approving the purchase of one (1) 2019 GO-4 Refuse Hauler from EJ Equipment, Inc., a dealer for Westward Industries LTD, at a total cost not to exceed $31,250, with funds expended from Account No. A7020-66410 (Sanitation - Automotive); waiving the purchasing policies and procedures; declaring one (1) 2016 Kubota sanitation collection vehicle as surplus and authorizing its disposal in accordance with Village policies and procedures. RESOLUTION 2021- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE PURCHASE OF ONE 2019 DEMO GO-4 REFUSE HAULER FROM EJ EQUIPMENT, INC.; WAIVING THE VILLAGE’S PURCHASING POLICIES AND PROCEDURES; AUTHORIZING THE SURPLUS OF AN EXISTING SANITATION COLLECTION VEHICLE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Works Department is requesting approval of the purchase of one 2019 demo GO-4 Refuse Hauler manufactured by Westward Industries, LTD from EJ Equipment, Inc.; and WHEREAS, while the pricing for a new GO-4 Refuse Hauler is established in an existing Sourcewell cooperative purchase contract, the purchase of a demo model requires a waiver of the Village’s purchasing policies and procedures; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the residents and citizens of the Village of North Palm Beach. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves the purchase of one 2019 demo GO-4 Refuse Hauler manufactured by Westward Industries, LTD from EJ Equipment, Inc. at a cost not to exceed $31,250.00, with funds expended from Account No. A7020-66410 (Public Works/Sanitation – Automotive). In approving this purchase, the Village Council waives any conflicting purchasing policies and procedures. Section 3. The Village Council declares the following item as surplus property and authorizes its disposal in accordance with Village policies and procedures: 2016 Kubota Sanitation Collection Vehicle VIN: A5KB2FDBKGG039038 Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS ____DAY OF ____________, 2021. (Village Seal) MAYOR ATTEST: VILLAGE CLERK THE MOST NIMBLE TRASH HAULER ON THE MARKET! WE ARE PROUD TO INTRODUCE OUR NEW GO-4 XTR – REFUSE HAULER For many years our standard GO-4 has been recognized for long lasting durability. We have now engineered a new XTR refuse platform to withstand loads of up to 800lbs. A rugged poly bin and highly fortified rear suspension allows the GO-4 XTR refuse hauler to perform as a nimble trash hauling work horse. Navigate traffic with ease and designed to last for years. HYDRAULIC REFUSE HAULER 800 lb Lift Capacity 10 ft Turning Radius 1.75 Cubic Yard Poly Bin Automatic Transmission Street Legal IDEAL FOR PARKS, ZOO’S, COMMERCIAL, AND MORE LOAD LARGE COMPACTORS PUBLIC WORKS – CITY OF SCARSDALE NY DRIVEWAY COLLECTION The Village of Scarsdale NY has been searching for a replacement to their fleet of 3-wheeled sanitation scooters for many years. Through the willingness of the leaders at GO-4 they produced a scooter that not only meets our needs, they exceed what we previously had. Thanks to the team at GO-4 for working with us to find a solution! Benedict Salanitro – Superintendent of Public Works, City of Scarsdale, NY “ ” STANDARD FEATURES: • Heat • Hydraulic disc brakes • Digital main display • Rear view back up display • Fortified suspension • Fortified platform for 800lb lifting capacity • Automatic transmission • Adjustable seat • 12V port OPTIONS: • Hinged doors • Air Conditioning • Back up sensors with audible alarm • Premium air ride seat • Leatherette glove box with USB charging and cup holders • Steel nerf bars The GO-4 XTR is an ideal vehicle for small commercial and municipal applications. Extreme ease of entry from each side. Built for one operator, no need to walk around the entire vehicle for access. Incredible turning radius of near 10 feet. A highly efficient automotive drivetrain with plenty of power and automatic shifting, plus automotive grade components that will last years over the competition. GO•4 XTR FEATURES DIGITAL DISPLAY & BACK UP DISPLAY Electronic display with speedometer, odometer, fuel gauge and more. Including access to basic codes for service. Includes rear back up display, optional sensors. LARGE ENTRY (OPTIONAL DOORS) The GO-4 XTR centers one operator in the cab which allows easy access from either side. Add durable metal hinged doors for full closure. LIFT CONTROL PAD Industrial grade control switch for the hydraulic/ electric pump. Can be located near the cab or near the back side for easy viewing while unloading. Rear dump height 54", clearance height 126". DEPENDABLE DRIVETRAIN The GO-4 XTR is powered by the latest and most efficient 1.0L gas automotive engine with automatic drivetrain. Full OBD2 access with optional scanner. DEPENDABLE OPERATION Proudly built in North America with industrial and automotive grade materials. An ideal use for unloading into large compactors or 5 yard bins. A great fit for dense cities, universities, malls, amusement parks, hospitals, resorts and more. ENGINE 66 h.p., liquid cooled, 3-cylinder, overhead cam 4-cycle, electronically fuel injected TRANSMISSION 4-speed automatic (automotive transaxle with electronically controlled shift) DIMENSIONS 70" Overall height with cab 57" Overall width 147" Overall length Wheelbase 95" Rear dumping height 54" BRAKING Hydraulic disc brakes on all three wheels with dual circuit master cylinder Parking - Hydraulic over mechanical ELECTRICAL SYSTEM Charging - Heavy Duty automotive alternator Lights - LED headlights DOT approved LED Stop/Tail/and Turn lights DOT approved High Visibility Stop and Turn lights Starting - 12-volt starting motor. Interlock prevents starter from operating unless shift lever is in park or neutral. Gauges - Speedometer, fuel level, hour meter Indicator lights - Oil pressure warning, three stage water temperature light (blue/ below running temp, red/ above running temp, off / normal running temp) Charging system, Low fuel. Wiring - automotive grade wiring harness with abrasion resistant protective loom. Pre wired for Radio and municipal lighting options. WARRANTY One year full warranty. Please inquire for details OPTIONS Inquire for full offering SUSPENSION Front - Leading link suspension Polyurethane Isolation system Rear - Independent McPherson strut CLIMATE CONTROL Liquid core 20,000 BTU heater/defroster Air Conditioning optional STEERING Adjustable tilt steering wheel with center mounted horn FEATURES 3-wheel platform w/Heavy duty tubular steel frame Aluminum and Plastic Body Panels 3 point shoulder harness seat belt Outside rear view mirrors Electric windshield wiper with intermittent control and windshield washer Dome light, Floor mat, LTA (lateral thrust alarm) Device 12V DC accessory port for phone, radio, etc. Back up Camera w/internal digital display(sensors optional) 1.75 cub yd Poly bin w/steel structure and hydraulic pump (optionally can be fitted with basic flat deck - no hydraulics) Hinged metal doors optional Steel Rear & Front Nerf bar bumpers optional Seat - One passenger adjustable forwards and backwards, with adjustable back and headrest. 3-point seat belts. FUEL TANK AND FUEL MILEAGE 9 US gallons. Up to 45 mpg. Inquire for details WEIGHT CAPACITY Vehicle weight XTR platform, 1550 lbs. 1900lbs w/ refuse hopper assembly installed Rated capacity, 1000 lbs including operator COLOR White with all black frame and accents (standard) SPEED Electronically governed at 25 or 30 mph Specifications are subject to change without notice. These vehicles comply with the U.S. D.O.T. vehicle safety standards “motorcycles·; as well as meet E.P.A. and C.A.R.B. standards. Graphics illustrated on the vehicle are strictly forthe purpose of this brochure. Municipalities typically outfit the vehicles with proprietary graphics. Published 2019 – Copyrights by Westward Industries Ltd. WESTWARD INDUSTRIES T: 204.594.4100 F: 204.231.2607 sales@wwi-go4.com 75 Archibald St Winnipeg, MB Canada, R2J 0V7 wwi-go4.com GO •4 XTR Hydraulic Refuse Hauler Specifications Online videos of the XTR available at westwardindustries.com VILLAGE OF NORTH PALM BEACH CAPITAL IMPROVEMENT PLAN 2021 - 2025 Strategic Result :Department : All Neighborhoods as Desirable Places to Live Public Works Project Name :Year(s) :2023-2025 Kubota Replacement Project Description : Link to Strategic Plan : Need, Justification, Benefits : Location & Area Map Project Photo Comments : 2023 - Kubota K-2 (will be 8 years old) 2024 - Kubota K-3 and K-4 (will be 9 years old) 2025 - Kubota K-5, K-6 and K-7 (will be 10 years old) Kubotas are new design so we are monitoring to see what their lifespan is for the Village's specialized use. They may not last this long, but we'll evaluate annually. The three criteria that are considered when establishing the replacement schedule are mileage, age and maintenance. The Kubotas are specially designed units that meet the service level requirements of the Village. Due to the daily usage of the Kubotas, maintenance and repair costs are high. Unit K-4 recently went out for repairs and the repair cost for this unit alone is close to $9000. Having the Kubotas on a regular replacement schedule helps maintain lower maintenance and repair costs. By maintaining a modern, up to date fleet, the residents of North Palm Beach can be assured that all Village services are being delivered at the highest quality service available. Specialized sanitation collection (5 day a week/backdoor service) is a high priority for the residents in the community. Replacement of Kubotas as they reach the end of their lifespan. VILLAGE OF NORTH PALM BEACH CAPITAL IMPROVEMENT PLAN FINANCIAL INFORMATION 2021 - 2025 Project Name :Kubota Replacement Strategic Result :All Neighborhoods as Desirable Places to Live Department :Public Works 2021 2022 2023 2024 2025 Total Project Budget : Land acquisition $0 Planning / Design 0 Engineering 0 Construction 0 Vehicle(s) 43,000 88,000 135,000 266,000 Equipment 0 Other 0 Total Budget $0 $0 $43,000 $88,000 $135,000 $266,000 Funding Sources : General revenues $43,000 $88,000 $135,000 $266,000 Impact fees 0 Grant revenues 0 Debt Service 0 Infrastructure Surtax 0 Fund balance 0 Other 0 Total Revenues $0 $0 $43,000 $88,000 $135,000 $266,000 Operating Impact: Personnel $0 Operating 0 Capital 0 Other 0 Total Operating $0 $0 $0 $0 $0 $0 Comment: A new vehicle warranty will cover most repair items and regular maintenance costs will be less. VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Jeremy Hubsch, Community Development Director Leonard G. Rubin, Village Attorney DATE: April 22, 2021 SUBJECT: RESOLUTION – Adoption of New Zoning Map The Village’s current Zoning Map is dated and has needed updating for some time. The Citizens’ Master Plan (adopted in 2016) listed “adding a legible Zoning Map to the Village Website” as an administrative project for the Village to undertake. Staff decided to wait until the commercial code and new zoning districts were adopted prior to finalizing the new Zoning Map. The new Zoning Map reflects all of the new commercial zoning districts and Village-initiated rezonings that were completed in late 2020. The new map also has a better color-coding system, making it more user friendly than the prior version. Once adopted, the new Zoning Map will be uploaded to the Village’s website. Section 45-17 of the Village Code provides that in the event the official Zoning Map becomes difficult to interpret because the nature or number of changes or additions, the Village Council may adopt a new Zoning Map by Resolution. There is no fiscal impact Recommendation: Village Staff recommends Council consideration and adoption of the attached Resolution adopting a new official Zoning Map for the Village in accordance with Village policies and procedures. Attachments: 1. New Zoning Map 2. Old Zoning Map RESOLUTION 2021-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A NEW OFFICIAL ZONING MAP FOR THE VILLAGE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO SIGN AND SEAL THE NEW ZONING MAP; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council adopted the current Official Zoning Map through the adoption of Resolution 2006-02 on January 12, 2006; and WHEREAS, due to subsequent annexations, rezonings and changes to the commercial zoning districts within the Village, the Official Zoning Map adopted in 2006 is now outdated and Section 45-17 of the Village Code authorizes the Village Council to adopt a new Official Zoning Map by resolution; and WHEREAS, the Village Council determines that the adoption of a new Official Zoning Map is in the best interests of the residents and citizens of the Village of North Palm Beach. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified and are incorporated herein. Section 2. The Village Council hereby adopts a new Official Zoning Map, a copy of which is attached hereto and incorporated herein by reference, and authorizes the Mayor and Village Clerk to sign and seal the new Official Zoning Map as authorized by Section 45-17 of the Village Code. The new Official Zoning Map shall supersede the Zoning Map adopted on January 12, 2006. Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF , 2021. (Village Seal) MAYOR ATTEST: VILLAGE CLERK P OS R-3 P R-3 R-3 R-3 P C-S C-3 P R-2 R-1 C-S R-3 R-2 R-3 R-3 R-3R-2 R-1 R-1 R-1 C-NB R-3 R-3 R-1 C-MU R-3 C-G R-1 C-MU C-S R-1 R-3 C-S R-1 C-MU R-1 C-S R-2 C-NBC-NB R-1 R-1 R-3 C-MU C-S R2 R-1 R-2 R-2 C-S C-T C-T P P R-1 P P R-2 C-NB C-S I-1 C-T R-2 R-3 C-SUS Highway 1F EC R a i l r o a d A l t e r n a t e A 1 AOld D ix ie Hwy Jack Nicklaus Dr Hinda Rd L a k e s i d e D r Northlake Blvd Burns Rd Prosperity Farms RdPGA Blvd Lighthouse Dr Anchorage Dr S Canal Rd US-1McLaren RdMonet RdRCA Bl Anchorage Dr N US - 1 US-1Northlake Blvd Yacht Club Dr Village of North Palm Beach Current Zoning R-1 - Single-Family Dwelling District R-2 - Multiple Family Dwelling District R-3 - Apartment Dwelling District C-T - Transitional Commercial District C-S - Shopping Commercial District C-G - General Commercial District C-MU - US-1 Mixed-Use District C-3 - Regional Mixed-Use District C-NB - Northlake Bl. Commercial District I-1 - Light Industrial District P - Public District OS - Conservation & Open Space District Village of North Palm Beach ·0 1,000 2,000500 Feet VILLAGE OF NORTH PALM BEACH PALM BEACH COUNTY, FLORIDA Map prepared in March 2021 bySpikowski Planning AssociatesFort Myers, Florida Community Development Department of Village of North Palm Beach Jeremy Hubsch, AICP, Director VILLAGE OF NORTH PALM BEACH Department of Parks and Recreation TO: The Honorable Mayor and Members of the Village Council THRU: Andrew D. Lukasik, Village Manager FROM: Russell Ruskay, Department of Parks and Recreation DATE: April 22, 2021 SUBJECT: An chorage Park Marina Dry Storage Renovation Design Project Background: Due to the poor condition of the current dry storage compound, the master plan for Anchorage Park included the construction of a more secure, functional and attractive storage facility. T he Village Engineer and 2GHO has developed a plan and opinion of probable cost for a new storage facility. The Village Engineer and 2GHO design provides for the new dry storage to accommodate the current four (4) separate storage areas into one area on the north side of the park. The new compound shall be enclosed by a perimeter fence. This fence will be eight feet high (8’) with a secure entrance and illumination in accordance with Crime Prevention through Environmental Design (CPTED) principles. Traffic circulation and boat/vehicle/RV spaces will be designed to maximize the number and size of storage spaces (note that more spaces measuring 30’ or more will be accommodated with this design). 2GHO will provide a layout that will adequately screen the perimeter enclosure according to the material selected for the perimeter of the storage area. The attached design is the recommendation by the Village’s Recreation Advisory Board. Village staff will provide the advisory board monthly updates on the projects progress. The Village’s Environmental Committee has reviewed the plans and their recommendation supports the metal picket security fence for the perimeter at the prescribed eight feet (8’) height. They do not support a pre-cast concrete wall. They have requested to review the proposed draft landscape plan. Chief Rick Jenkins reviewed the perimeter enclosure options and is recommending the eight-foot (8’) metal picket security fence to aid the police with visibility to maximize protection related to vandalism. Staff met with the homeowners who live on Inlet Road to review the proposed plan. The residents who attended the meeting are opposed to any expansion of the existing north side storage compound. A list of their concerns is attached. Staff will keep the residents updated as the project progresses. One of the issues brought forth by the residents on Inlet Road is the bird population using the tress and vegetation on the north side of the dry storage area along the canal for nesting. Attached is a report from the local Audubon Society providing recommendations on what could be done in this area to minimize long term impacts to wildlife and ways to improve its habitat value. This project is currently funded in the Village’s FY 2021 Capital Improvement Plan. The Village has allocated $200,000 in General Fund Revenues and has secured a State of Florida Land & Water Conservation Fund Grant in the amount $200,000 to assist in the funding. The consultant’s opinion of probable cost for the construction (see attached) is $413,826. The preapproved engineering and planning cost with Engenuity is for $58,067, bringing the total opinion of probable cost to $471,893. An adjustment will need to be made in CIP budget. The proposed dry storage facility on the north side of the park, which is the subject of this proposal, will reconfigure some of the existing day trailer parking. The existing day trailer parking is necessary for those using the boat ramp. In the Village’s Master Plan for Anchorage Park, dry storage on the south side was moved to the north side and additional day trailer parking could now be provided in that location. Trailer parking would then increase from 20 to 34 spaces. The Recreation Advisory Board addressed a recent suggestion to maintain the existing dry storage facility on the south side of the park. Their recommendation is not to keep the existing south side storage area but adhere to the Master Plan and use that area to address the need for additional day trailer parking. Recommendation: Village Staff seeks Council consideration and approval of the Recreation Advisory Boards recommendation for a final design in order to move forward with the project. PERIMETER LANDSCAPE & IRRIGATION ITEMS: ITEM NO. ITEM SPECIFICATIONS QUANTITY UNIT UNIT PRICE AMOUNT SUBTOTAL SUBTOTAL $62,500.00 LIGHTING / ELECTRIC AND GATE ITEM NO. ITEM SPECIFICATIONS QUANTITY UNIT UNIT PRICE AMOUNT ELECTRIC ELECTRIC SERVICES LED LIGHTS AND POLES, ALL ELECTRIC 1 EA 125,000.00$ 125,000.00$ (INCLUDING ACCESS GATE AND IRRIGATION CONNECTIONS) GATE 8' H. SLIDING SECURITY GATE - SECURITY METAL PICKET 8'H DOUBLE SLIDING ACCESS GATE -POWDER COATED METAL PICKET 1 EA 25,000.00$ 25,000.00$ TOTAL 150,000.00$ PERIMETER WALL ITEM NO. ITEM SPECIFICATIONS QUANTITY UNIT UNIT PRICE AMOUNT FENCE 8' H. METAL PICKET SECURITY FENCING 8' HIGH METAL PICKET SCURITY FENCE, POWDER COATED, EQUAL TO FENCE MASTERS. SYS. INSTALLED. PERMITS ADDITIONAL. 1820 LF 66.00$ 120,120.00$ TOTAL 120,120.00$ BOAT STORAGE AREA SURFACES ITEM NO. ITEM SPECIFICATIONS QUANTITY UNIT UNIT PRICE AMOUNT SURFACE ROM CRUSHED ASPHALT ASPHALT MILLINGS - 4" THICK ON EXISTING GRADED AND COMPACTED SOIL. (119,520 SF)1,500 CY 41.00$ 61,500.00$ TOTAL 61,500.00$ OVERALL TOTAL 394,120.00$ CONTINGENCY 5% CONTIGENCY 19,706 GRAND TOTAL 413,826.00$ NOTE: THIS LANDSCAPE ARCHITECTS OPINION OF APPROXIMATE COST IS FOR PRELIMINARY FEASIBILITY AND BUDGET PURPOSE ONLY. IT IS NOT BASED ON A COMPLETED SET OF APPROVED PLANS. PREPARED BY GENTILE GLAS HOLLOWAY O'MAHONEY AND ASSOCIATES 1907 COMMERCE LANE, JUPITER, FLORIDA 33458 561-575-9557 Anchorage Park Village of North Palm Beach 3.16.21 Preliminary Opinion of Probable Cost for Landscape, Hardscape, and Perimeter Enclosre for the North Boat Storage Facility North Boat and RV Storage Metal Security Fence m:\burns\Anchorage Park Boat Storage Cost Estimate 3.15.21 Metal Security Fence Inlet Road Residents – Comments made during March 20, 2021 meeting with staff.  Very concerned about removing vegetation;  Removing “exotic” plants is a waste of money and time;  The natural bank already looks destabilized and eroded;  Won’t moving fence more to the north add too much weight along the bank;  The northeast storm pipe pushes out a lot of sediment discharge;  Just leave vegetation the same because removal will devalue personal property;  Avoid disrupting the free space that leads up to path on east side of lot;  Complaints about the use of grants and state requirements in doing so;  There needs to be more supervision at the marina;  Concerned about people leaving trailers there for extended periods of time;  Concerned about people renting space, but not using it consistently;  Don’t want to look at boats, trailers and R.V.s so the park should not be used for storage.