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02-25-2021 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA FEBRUARY 25, 2021 Present: Susan Bickel., Mayor Mark Mullinix, Vice Mayor David B. Norris, President Pro Tem Darryl C. Aubrey, Sc.D., Councilmember Deborah Searcy, Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Bickel called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Mullinix gave the invocation and Mayor Bickel led the public in the Pledge. AWARDS AND RECOGNITION On behalf of Village Council, Mayor Bickel proclaimed March 8 through March 12, 2021 as Flood Awareness Week in the Village of North Palm Beach. APPROVAL OF MINUTES The Minutes of the Regular Session held February 11, 2021 were approved as written. STATEMENTS FROM THE PUBLIC Mayor Bickel read into the record a public comment received from J. Eric Talbott, 509 Greenwood Drive. In his comment, Mr. Talbott expressed concern over certain groups receiving preferred tee times at the Country Club golf course. Rich Pizzolato, 1618 Twelve Oaks Way, discussed the issue of preferred tee times for certain groups at the Country Club golf course and stated that the issue has been discussed by the Golf Advisory Board and requested that Council direct the Golf Advisory Board to come up with a solution. Jean Francois Somerville, 728 Lagoon Drive, expressed his concerns regarding a letter he received from the Code Compliance Department regarding the docking of boats at private dock space. Mayor Bickel read into the record a public comment received from Mary Wait, 740 Lagoon Drive. In her comment, Ms. Wait expressed her concerns regarding a letter she received from the Code Compliance Department regarding the docking of boats at private dock space. Mayor Bickel read into the record a public comment received from Mary Phillips, 525 Ebbtide Drive. In her comment, Ms. Phillips expressed her agreement that the Village should be able to make their own rules regarding fireworks and requested that the Village make an effort to challenge the state law which preempted the regulation of the use of fireworks on certain holidays. Minutes of Village Council Meeting held February 25, 2021 Page 2 of 8 There was no ex -parte communication by Council for the following item: ORDINANCE 2021-04 CODE AMENDMENT — THE SHOPPES AT CITY CENTRE COMMERCIAL PLANNED UNIT DEVELOPMENT A motion was made by Vice Mayor Mullinix and seconded by Councilmember Searcy to adopt on first reading Ordinance 2021-04 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ORDINANCE NO. 2010-22 CREATING THE SHOPPES AT CITY CENTRE COMMERCIAL PLANNED UNIT DEVELOPMENT TO GRANT AN ADDITIONAL WAIVER FOR A MULTI -TENANT MONUMENT SIGN; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Community Development Director Jeremy Hubsch introduced Principal Planner Alex Ahrenholz and stated that Mr. Ahrenholz would be presenting. Mr. Ahrenholz began a presentation regarding the proposed monument sign for the Shoppes at City Centre. Mr. Ahrenholz gave a brief history of the plaza and the waivers that were approved through Ordinance 2010-22 which allowed a total of three monument signs on the property. Mr. Ahrenholz explained the locations and presented pictures of the property's current monument signs. Mr. Ahrenholz explained the location and presented a graphic of the proposed monument sign, which would be a multi -tenant monument sign. Mr. Ahrenholz stated that an additional waiver would be needed to allow the proposed sign and that if Council determines that the applicant had met the necessary prerequisites for the granting of the waiver, the Planning Commission recommended the condition that the applicant obtain a permit for the scope of work be provided as part of their approval. Thereafter, the motion to adopt on first reading Ordinance 2021-04 passed with all present voting aye. CONSENT AGENDA President Pro Tem Norris moved to approve the Consent Agenda. Councilmember Searcy seconded the motion which passed unanimously. The following items were approved: Resolution — Approving a Contract award to Ferreira Construction Southern Division Inc. for Corsair Drainage Improvements in an amount not to exceed $37,727.88; and authorizing execution of the Contract. Resolution — Strongly opposing legislation seeking to preempt the regulation of vacation rentals to the State. Receive for file Minutes of the Police and Fire Pension Board meeting held 11/10/20. Receive for file Minutes of the Police and Fire Pension Board meeting held 12/8/20. Receive for file Minutes of the Environmental Committee meeting held 1/11/21. Receive for file Minutes of the Library Advisory Board meeting held 1/26/21. Minutes of Village Council Meeting held February 25, 2021 Page 3 of 8 RESOLUTION 2021-13 — LIGHTHOUSE DRIVE DRAINAGE REPAIR CONTRACT A motion was made by Councilmember Aubrey and seconded by President Pro Tem Norris to adopt Resolution 2021-13 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING THE BID OF HINTERLAND GROUP INC. FOR THE LIGHTHOUSE DRIVE DRAINAGE STRUCTURE REPAIR AND AUTHORIZING THE MAYOR AND VILLAGE TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Special Projects Director Chuck Huff explained the history of repairs to the drainage pipe. Mr. Huff explained that the Invitation to Bid on the project called for a pipe -in -pipe slip lining process but would also consider an alternate CIPP (cured in place pipe) price which is generally more cost effective, for the proposed work. Two out of the five bidders provided an alternate CIPP proposal. Mr. Huff stated that staff recommended awarding the bid to Hinterland Group, Inc. since they were the lowest qualified bidder for the CIPP method. Mayor Bickel asked if the road would need to be closed for the repair. Mr. Huff explained that there would be no impact to the road since all of the work would be done in the swale area. Thereafter, the motion to adopt Resolution 2021-13 passed with all present voting aye. RESOLUTION 2021-14 — IRRIGATION PUMP STATION FOR U.S. HIGHWAY ONE MEDIANS A motion was made by President Pro Tem Norris and seconded by Councilmember Aubrey to adopt Resolution 2021-14 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A CONTRACT WITH SULLIVAN ELECTRIC & PUMP, INC. FOR THE PURCHASE AND INSTALLATION OF A NEW ELECTRIC IRRIGATION PUMP STATION AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Huff explained that the project would entail the installation of an independent pump system that would provide water to existing irrigation systems on the U.S. Highway One median, Village Parks and certain Village facilities. The system would draw water from the irrigation pond located on the Country Club golf course and would be separate from the existing golf course irrigation pump station with a direct pipe connection to the irrigation main located on U.S. Highway One. The system would eliminate the need to share water between the golf course, medians and common areas within the Village. Councilmember Searcy asked which areas within the Village would be irrigated by the system. Mr. Huff stated that the irrigation system would irrigate all of the medians along U.S. Highway One, Lakeside Park, Public Safety, the Library and Veterans Park. Minutes of Village Council Meeting held February 25, 2021 Page 4 of 8 RESOLUTION 2021-14 — IRRIGATION PUMP STATION FOR U.S. HIGHWAY ONE MEDIANS continued Mayor Bickel asked if the new system would eliminate the need to irrigate the medians during rush hour traffic. Mr. Huff stated that yes it would eliminate the watering of the medians during rush hour traffic. Thereafter, the motion to adopt Resolution 2021-14 passed with all present voting aye. RESOLUTION 2021-15 — IRRIGATION LINE INSTALLATION CONTRACT A motion was made by President Pro Tem Norris and seconded by Councilmember Searcy to adopt Resolution 2021-15 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING THE BID OF PRECISION LANDSCAPE COMPANY OF PALM BEACH COUNTY, INC. FOR THE INSTALLATION OF A NEW IRRIGATION LINE AT THE NORTH PALM BEACH COUNTRY CLUB AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. The presentation and discussion for this Resolution was done in conjunction with the previous adopted Resolution 2021-14. Thereafter, the motion to adopt Resolution 2021-15 passed with all present voting aye RESOLUTION 2021-16 — MARKET ANALYSIS AND FINANCIAL FEASIBILITY STUDY FOR THE TWIN CITY MALL SITE INTERLOCAL AGREEMENT A motion was made by President Pro Tem Norris and seconded by Councilmember Aubrey to adopt Resolution 2021-16 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH THE TREASURE COAST REGIONAL PLANNING COUNCIL FOR A MARKET ANALYSIS AND FINANCIAL FESABILITY STUDY FOR THE TWIN CITY MALL SITE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik gave a history of the proposed development of the Twin City Mall Site. Mr. Lukasik stated that the proposed development was a collaborative project with the Town of Lake Park. In, discussions with staff and the Town of Lake Park many questions have arisen that has necessitated the need to conduct an analysis to determine what uses would be economically viable at the location and what type of development plan would be needed to attract investment to the site. Mr. Lukasik stated that the Village and Lake Park staff has discussed the need for a study with the Treasure Coast Regional Planning Council and WTL+a and as a result they have provided a scope of work and cost estimate to conduct and complete the market analysis and feasibility study. Councilmember Aubrey asked if the Town of Lake Park was in agreement with doing the study and if the cost would be split with the Village. Minutes of Village Council Meeting held February 25, 2021 Page 5 of 8 RESOLUTION 2021-16 — MARKET ANALYSIS AND FINANCIAL FEASIBILITY STUDY FOR THE TWIN CITY MALL SITE INTERLOCAL AGREEMENT continued Mr. Lukasik stated that yes the Town of Lake Park was in agreement and the cost would be a 50/50 split. Mayor Bickel asked when the Town of Lake Park would be voting on the item and when. Mr. Lukasik stated that the Town of Lake Park would be voting on the item within the next week and if they did not approve the item along with the Village, the Village would not move forward with the study. Discussion ensued between Mr. Lukasik and Council regarding the proposed Market Analysis and Financial Feasibility Study. Council recommended that the property owners of the Twin City Mall Site be involved with and asked to contribute to the cost of the study. Thereafter, the motion to adopt Resolution 2021-16 passed with all present voting aye. MAYOR AND COUNCIL MATTERS/REPORTS President Pro Tem Norris asked if the Village's Invitation to Bid packets could be condensed and streamlined. Councilmember Searcy recommended a resolution to oppose the proposed dredge, fill and construction project within the Lake Worth Lagoon. Council came to consensus and directed staff to bring back for consideration a resolution opposing the proposed dredge, fill and construction project within the Lake Worth Lagoon. Vice Mayor Mullinix asked that everyone keep Chuck Huff in their prayers regarding his mother. Vice Mayor Mullinix discussed his ideas for a public park at Little Munyon Island and recommended having discussions with the new owners. Discussion ensued among Councilmembers regarding the possible liabilities of creating a public park at Little Munyon Island. Mayor Bickel asked if the issue regarding the preferred tee times at the Country Club golf course could be discussed. Discussion ensued between Council and Head Golf Professional Allan Bowman regarding the issue of preferred tee times at the Country Club golf course. Mayor Bickel asked if the issue regarding docking of boats at private dock space could be discussed. Discussion ensued between Council and staff regarding the issue regarding docking of boats on private dock space and enforcement of the code. President Pro Tem Norris recommended having information in the newsletter regarding the code related to the docking of boats on private dock space. Minutes of Village Council Meeting held February 25, 2021 Page 6 of 8 MAYOR AND COUNCIL MATTERS/REPORTS continued Mayor Bickel asked if the issue of allowing fireworks in the Village could be discussed. Discussion ensued among Councilmembers regarding home rule and the state law which preempted the regulation of the use of fireworks on certain holidays. Mayor Bickel asked if the Village could ban fireworks the other 362 days of the year. Mr. Rubin stated that he would research the possibility and bring the item back for discussion or consideration. President Pro Tem stated that the article in the Village newsletter regarding golf carts needed to be revised since it made it seem that all golf carts in the Village were illegal. Mr. Lulcasik stated that they would be re -writing the article related to the golf cart usage in the Village. VILLAGE MANAGER MATTERS/REPORTS Mr. Lukasik began a presentation and discussed the history of past discussions regarding proposed changes on the processes and functions of the Villages boards and committees. Mr. Lukasik stated that staff was seeking direction on possible changes to the goals, functions and requirements of certain Village boards and committees. Vice Mayor Mullinix asked if the Village was receiving applications for Village boards and committees and how many of those applications were being turned away. Village Clerk Jessica Green explained that applications are not turned away. The Clerk's office keeps all applications that are submitted on file and brings all applications for consideration to Council when there is a vacancy or when the scheduled Advisory Board appointments and re- appointments take place in April of each year. Discussion ensued among Councilmembers regarding the processes of the advisory board appointments, requirements and processes, and the participation of Councilmembers at advisory board and committee meetings. Discussion ensued among Councilmembers regarding resuming a rotation schedule for Councilmembers to attend advisory board and committee meetings. It was agreed that Councilmembers wanted to resume a rotation schedule to attend advisory board and committee meetings. Mrs. Green requested the Council's input and assistance with creating a new rotation schedule. Discussion ensued among Councilmembers regarding the delineation of the functions and purpose between the Waterways Board and Recreation Advisory Board. Mayor Bickel asked when the board appointments and reappointments would take place. Minutes of Village Council Meeting held February 25, 2021 Page 7 of 8 VILLAGE MANAGER MATTERS/REPORTS continued Mrs. Green stated the board appointments and reappointments would take place at the last Council meeting in April. Mr. Lukasik asked if Council wanted to change the term lengths of the boards. Discussion ensued among Councilmembers regarding the term lengths of the boards. Council came to consensus to have two-year term lengths for Village boards and committees. Mr. Lukasik asked Council if they wanted to require each board or committee to choose a new or different chairperson each year. Discussion ensued among Councilmembers regarding whether or not to require the boards and committees to choose new of different chairpersons each year. Mayor Bickel expressed her concern that the Waterways Board was not meeting on a monthly basis. Discussion ensued among Councilmembers regarding whether or not to mandate the Waterways Board to meet every month. It was agreed that the Waterways Board should be directed to meet on a monthly basis. Councilmember Searcy recommended having a staff liaison assigned to the Waterways Board. Mr. Lukasik stated that he would discuss with staff and come up with a solution. Mr. Lukasik discussed the responsibilities, functions and discussion topics of the Waterways Board and the Recreation Advisory Board. Council agreed that they should be responsible for steering and guiding the boards and committees on what topics they should discuss. Mr. Lukasik asked Council for direction of whether or not to have the yearly Advisory Board Dinner at the Country Club or instead send a token of appreciation to each Advisory Board member. Mayor Bickel recommended supplying a takeout dinner from Farmer's Table for the Advisory Board members. Council came to consensus to postpone the Advisory Board Dinner to May and if it could not take place by then, a takeout dinner from Farmer's Table would be provided. Mr. Lukasik gave an update on the violations and foreclosure activities taking place at the Camelot Hotel property. Rich Pizzolato, 1618 Twelve Oaks Way, requested Council input and guidance with regards to resolving the issue of preferred tee times for certain groups at the Country Club golf course. President Pro Tem Norris recommended that the Golf Advisory Board discuss the issue and bring back their recommendations to Council. Minutes of Village Council Meeting held February 25, 2021 Page 8 of 8 ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:38 p.m. C" Tca Green, MMC, Village Clerk