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05-16-2018 VC SPWS-MMINUTES OF THE STRATEGIC PLAN WORKSHOP SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA MAY 169 2018 Present: Absent: ROLL CALL David B. Norris, Mayor Mark Mullinix, Vice Mayor Susan Bickel, President Pro Tem Deborah Searcy, Councilmember Andrew D. Lukasik, Village Manager Melissa Teal, Village Clerk Darryl C. Aubrey, Sc.D., Councilmember Leonard G. Rubin, P.A., Village Attorney Mayor Norris called the meeting to order at 7:00 p.m. All members of Council were present except Councilmember Aubrey, who was ill. All members of staff were present, except the Village Attorney. Also present were Finance Director Sarnia Janjua, Human Resources Director Renee Govig, Parks & Recreation Director Russ Ruskay, Special Projects Director Chuck Huff, Public Works Director Steven Hallock, Police Chief Richard Jenkins, Police Administrative Coordinator Janny Labosky, Fire Chief J.D. Armstrong, Library Director Zak Sherman, Head Golf Professional Allan Bowman, and Communications Manager Ed Cunningham. Mr. Lukasik provided a brief overview of the meeting objectives. He explained the materials before Council for the strategic planning process and prioritizing the 56 initiatives before the Village. He asked Council to identify the top 10 initiatives to focus on and prioritize the remaining items on the list. Discussion ensued regarding the source of the goals and initiatives. GOAL: ALL NEIGHBORHOODS AS DESIRABLE PLACES TO LIVE Objective: Well-maintained property Initiative: Evaluate Code Compliance software Objective: Quality public safety services Objective: Protect the sense of "Community" Initiative: Establish committees to develop community building Objective: Maintain single family character Initiative: Establish regulations for single family homes Initiative: The Conservatory School Mr. Lukasik reviewed the list of objectives and noted recent discussions regarding improvements to Code Compliance would also support this goal. Vice Mayor Mullinix stated that evaluating Code Compliance software to create efficiencies was a high priority for him. He noted it was a lot of work on staff, and improving it would be a good investment. Mayor Norris agreed. Councilmember Searcy asserted some of the items on the list were easier than others, with simple items listed alongside long-term important priorities. She noted the issues should be staggered. Village Council Strategic Plan Workshop Session held May 16, 2018 Page 2 of 6 President Pro Tem Bickel asked the status of Conservatory School plans. Discussion ensued regarding the future expansion of the school. GOAL: IMPROVE MOBILITY Initiative: Marina Drive streetscape improvements Initiative: U.S. 1 Corridor Feasibility Analysis Initiative: U.S. 1/Lakeshore Drive intersection Initiative: Parker Bridge/Tunnel replacement analysis Initiative: Lighthouse Bridge analysis Initiative: Village -wide bicycle master plan Initiative: Lighthouse Drive mobility improvements Initiative: Prosperity Farms Road improvements Initiative: U.S. 1/Northlake Bridge concept design Mr. Lukasik reviewed the list of initiatives and stated that most of the items were included in the Master Plan. He noted the Transportation Planning Agency was already engaged on gathering data regarding lane reduction on U.S. 1. Mayor Norris stated putting a contentious item like U.S. 1 high on the priority list might be counteractive to the success of the implementation of the plan. Discussion ensued regarding the highway and the traffic lights. Vice Mayor Mullinix asked about the bicycle master plan and whether widening the sidewalks to separate young bike riders was an option. Discussion ensued regarding usage of the lanes, providing safe spaces for children, and multi-purpose paths. President Pro Tem Bickel stated she understood Lighthouse Bridge would be a huge expense but should be a priority. Vice Mayor Mullinix expressed concern there were already more projects on the Village's plate than they could handle, stating items could be added to the list after the basics were handled. Mr. Lukasik stated this dialogue was the purpose of the meeting. President Pro Tem Bickel asserted that the Council needed to discuss additional staff in order to meet its priority objectives. Discussion ensued regarding prioritizing resources. GOAL: ORGANIZATIONAL EXCELLENCE Objective: Improve Board and Committee operations Objective: Evaluate key work processes Objective: Implement pay for performance Objective: Empower employees to feel sense of ownership, feel valued, boost morale Mr. Lukasik reviewed the list of objectives, pointing to previous conversations regarding asking Village Boards to take additional action and improvement of employee programs. Councilmember Searcy stated she would defer to Mr. Lukasik regarding the priorities and the most important things he should spend time on. Village Council Strategic Plan Workshop Session held May 16, 2018 Page 3 of 6 Mr. Lukasik responded that if he were choosing, he would have Council focus on the board issues and allot time for focus on implementing pay for performance, which was previously identified as a priority. GOAL: FINANCIAL SUSTAINABILITY Objective: Ensure equitable taxes and fees for Village services Initiative: Extend natural gas services Objective: Capitalize on the investment in the new Clubhouse Objective: Actively pursue annexation opportunities Objective: Explore all opportunities for sources of funds Initiative: Establish committees to assist with community building efforts Mr. Lukasik reviewed the list of objectives and initiatives and asked for feedback from Council. Vice Mayor Mullinix stated he could not see the downside of the investment in extending natural gas services. Discussion ensued regarding conversion costs and level of priority. Mr. Lukasik explained the Village needed to explore options regarding tennis professionals because the changes required by the IRS were costing more than originally thought. Discussion ensued regarding the Country Club management and opportunities at the Club, including developing community ownership in the tennis program and ways to handle the issues with the cost of tennis professionals. Council discussed annexation opportunities, potential drawbacks, and benefits. President Pro Tem Bickel asserted her big priority from this goal would be to capitalize on the investment in the Clubhouse, noting the Village was spending a lot of money and needed to figure out ways to get it back. She added that all of the objectives on the list were important, but she would put that item at the top of the list. Councilmember Searcy stated she thought annexation was a priority due to time restrictions. Vice Mayor Mullinix agreed that the Clubhouse and annexation belonged at the top of the list of objectives under this goal. Discussion ensued regarding how much staff time and energy annexation would require and whether surrounding areas were on board with the strategy. GOAL: BEAUTIFICATION AND QUALITY OF LIFE Objective: Maintain high level of appearance of Village parks Initiative: Golf Course maintenance standards Initiative: Evaluate pool operations Initiative: NPBCC project Initiative: Anchorage Park project Initiative: Golf Course renovation project Initiative: Village -wide beautification Mr. Lukasik reviewed the list of objectives and initiatives, noting several of the items were part of the Master Plan and some were the result of committee discussion. Village Council Strategic Plan Workshop Session held May 16, 2018 Page 4 of 6 Vice Mayor Mullinix asked for additional clarification regarding converting dry storage to trailer parking. Councilmember Searcy expressed concern regarding pursuing grants due to completion deadlines associated with the grants, noting the Village could do projects more slowly. Vice Mayor Mullinix asked staff to investigate outsourcing to a consultant regarding the undergrounding of utilities. Discussion ensued regarding the portions of the project which could be delegated and those which would require staff time as well as how to fund the project. Councilmember Searcy asked if there were any FPL projects planned to harden poles and tie the Village's hands regarding the option to bury lines. Mr. Lukasik stated there were none. Councilmember Searcy asked Mr. Lukasik to keep an ear out for changes. GOAL: STRONG LOCAL ECONOMY Objective: Implementation of Master Plan to encourage new businesses and promote economic development Initiative: Evaluate use of a CRA for public improvements Initiative: Congress Avenue extension and creation of industrial district Initiative: Add a legible zoning map to website Initiative: Add Comp Plan in searchable format to website Initiative: NPB/LP TCM site Initiative: Reestablish Business Advisory Board Mr. Lukasik reviewed the list of objectives and initiatives. He explained his experience related to CRAs and the criteria for blight. Discussion ensued regarding setting up an idea exchange session regarding the NPB/LP TCM site. GOAL: COMMUNITY OUTREACH Objective: Enhanced communication with residents Mr. Lukasik noted he did not have identified initiatives for this goal but wanted to highlight it as important. GOAL: WATERWAYS AND RECREATION Initiative: Address erosion along river Initiative: Evaluate and address impact of water taxi stops near Country Club Initiative: Look at event -based water taxis Initiative: Creation of River Boardwalk with restoration Initiative: Creation of a Stormwater Master Plan Initiative: Little Munyon Island Initiative: Move RV storage from Anchorage Park to another location Initiative: Move boat storage to another location Village Council Strategic Plan Workshop Session held May 16, 2018 Page 5 of 6 GOAL: WATERWAYS AND RECREATION continued Initiative: Blueway Trail involvement Initiative: Connecting trails, establishing lighting Initiative: Lighting other trails for recreation Initiative: Develop a Recreation Master Plan Mr. Lukasik stated waterways and recreation was identified in the Master Plan. He noted there was a lot of discussion regarding environmental impacts and stormwater in the Master Plan and pointed to places where goals were in conflict with one another. Vice Mayor Mullinix provided additional background on Blueway Trail involvement and said he was in support. He noted the effort also tied in with Little Munyon Island and provided a brief history on the island and talked about interest in creating a park. Councilmember Searcy asked about maintenance, liability, and accessibility. Discussion ensued regarding the opportunity to improve a natural resource in the community and potential partnerships. Discussion ensued regarding logistics of having a meeting to take a look at the island and discuss a potential plan. Councilmember Searcy noted the only item not on the list for this goal which residents had been talking about was boat regulations for behind houses and the impact of large boats on the seawall. Discussion ensued regarding the Waterways Board taking up the issue. CONgRNST TS Council took time to mark on posters hung on the wall the items which they each saw as the top 14 initiatives. Mr. Lukasik reviewed the top -tier priorities identified through the process, including: • U.S. 1 Corridor Feasibility Analysis • Prosperity Farms Road improvements • U.S. I/Northlake Bridge concept design • Evaluate pool operations • Village -wide beautification • Improve Board and Committee operations • Reestablish Business Advisory Board • Blueway Trail involvement • Develop a Recreation Master Plan Village Council Strategic Plan Workshop Session held May 16, 2018 Page 6 of 6 Mr. Lukasik explained those would be the first things staff got done, assuming resources were available. He reviewed the second-tier priorities identified, including: • Evaluate Code Compliance software • Establish committees to assist with community building efforts • Establish regulations for single family homes • Lighthouse Bridge analysis • Actively pursue annexation opportunities • Identify opportunities to engage consultants to support staff • Evaluate use of a CRA for public improvements Mr. Lukasik stated the next steps would be to put the items together into a list and utilize that list when creating budget priorities. MID -YEAR BUDGET REVIEW Mr. Lukasik pointed the Councilmembers to their packets for a high-level Mid -Year Budget Review for inspection. He briefly discussed the following areas: • Country Club o Number of memberships increased over last year o Rounds decreased around 1,500 o Revenues were down, expenditures were roughly the same o Revenue over expense roughly $450,000 o Additional expenditures due to staying open longer than planned. • General Fund o Total revenues increased relative to last year same period o Expenditures higher than last year, but running less than 50 percent • Tax Distribution Schedule o 90 percent of collections in • Village Investment Policy o $13.5 million in investment fund balance o Core funds all healthy • Budget Calendar o Three sessions to review operating and CIP to be scheduled Discussion ensued regarding combining budget sessions on a Saturday and scheduling conflicts. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:46 p.m. Compled�by Jessica Green, MMC, Village Clerk