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02-11-2021 VC REG-A with attachments VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, FEBRUARY 11, 2021 501 U.S. HIGHWAY 1 7:30 PM Susan Bickel Mark Mullinix David B. Norris Darryl C. Aubrey Deborah Searcy Mayor Vice Mayor President Pro Tem Councilmember Councilmember Andrew D. Lukasik Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk In accordance with Palm Beach County Emergency Order Number 28, to the extent not in conflict with applicable laws, all individuals, businesses and establishments are required to adhere to all applicable social distancing guidelines issued by the Centers for Disease Control and Prevention ("CDC"). In order to reduce the spread of COVID-19, the CDC recommends that all persons continue to social distance by staying at least six feet away from other people who are not a part of their household in both indoor and outdoor spaces. Consequently, given the limited space within the Village Council Chambers, the Village of North Palm Beach shall utilize communications media technology to facilitate and encourage public participation in this meeting electronically, via internet access or telephone. The Village is physically reintroducing the public to its meetings while adhering to CDC guidelines. A limited number of members of the public – approximately 25 people -- will be able to participate in the Library’s Obert Room. Access to the Obert Room during the Council meeting will be on a first come, first served basis. INSTRUCTIONS TO JOIN MEETING ELECTRONICALLY To join meeting by computer (video & audio) click or type the following link in address bar: https://us02web.zoom.us/j/82951501243?pwd=NGphcnQvQmVmbGtKUTd4YUhudUxyQT09 Meeting ID: 829 5150 1243 Passcode: 170508 To join meeting by phone (voice only): 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 829 5150 1243 Passcode: 170508 Public Comments: Public comments can be submitted by filling out the public comment form that can be accessed by clicking the following link Public Comment Form. Public comments can also be made by leaving a voice message at 561-904-2126. All public comments will be read into the record at the Public Comment portion of the meeting. Regular Session Agenda, February 11, 2021 Page 2 of 3 ROLL CALL INVOCATION - VICE MAYOR PLEDGE OF ALLEGIANCE - MAYOR AWARDS AND RECOGNITION APPROVAL OF MINUTES 1. Minutes of the Regular Session held January 28, 2021 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. DECLARATION OF EX PARTE COMMUNICATIONS PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 2. Receive for file Minutes of the General Employees Pension Board meeting held 11/3/20. 3. Receive for file Minutes of the Recreation Advisory Board meeting held 12/8/20. 4. Receive for file Minutes of the Planning Commission meeting held 1/5/21. 5. Receive for file Minutes of the Recreation Advisory Board meeting held 1/12/21. OTHER VILLAGE BUSINESS MATTERS 6. MOTION – Partial Release of Retainage in the amount of $375,000 to the Weitz Company for the North Palm Beach Country Club Project. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS 7. Annual Police Report REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) ADJOURNMENT Regular Session Agenda, February 11, 2021 Page 3 of 3 If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda. DRAFT MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JANUARY 28, 2021 Present: Susan Bickel., Mayor Mark Mullinix, Vice Mayor David B. Norris, President Pro Tem Darryl C. Aubrey, Sc.D., Councilmember Deborah Searcy, Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Bickel called the meeting to order at 7:30 p.m. All members of Council were present except for Councilmember Searcy who was running late. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Mullinix gave the invocation and Mayor Bickel led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held January 14, 2021 were approved as written. DECLARATION OF EX PARTE COMMUNICATIONS Mayor Bickel, Vice Mayor Mullinix, President Pro Tem Norris and Councilmember Aubrey reported speaking with Mr. Sehayik and Mr. Hearing on a conference call regarding the proposed creation of a Planned Unit Development and proposed 7-11 gas station for the corner of A1A and Richard Road. Mayor Bickel reported having discussions with residents regarding the proposed 7-11 gas station for the corner of A1A and Richard Road. PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-02 CODE AMENDMENT – BUILDINGS AND BUILDING REGULATIONS A motion was made by Vice Mayor Mullinix and seconded by President Pro Tem Norris to adopt and enact on second reading Ordinance 2021-02 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 6, “BUILDINGS AND BUILDING REGULATIONS,” ARTICLE II, “MINIMUM CONSTRUCTION STANDARDS,” SECTION 6- 17, “CODES ADOPTED,” TO RECOGNIZE THE ADOPTION OF ADMINISTRATIVE AMENDMENTS TO CHAPTER 1 OF THE FLORIDA BUILDING; ADOPTING ADMINISTRATIVE AMENDMENTS TO THE 7TH (2020) EDITION OF THE FLORIDA BUILDING CODE; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Draft Minutes of Village Council Meeting held January 28, 2021 Page 2 of 6 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-02 CODE AMENDMENT – BUILDINGS AND BUILDING REGULATIONS continued Mr. Rubin explained the ordinance would recognize and formally adopt the adoption of Administrative Amendments to Chapter 1 of the Florida Code. Mayor Bickel opened the public hearing on the Buildings and Building Regulations ordinance. There being no comments from the public, Mayor Bickel closed the public hearing. Thereafter, the motion to adopt and enact on second reading Ordinance 2021-02 passed with all present voting aye. Councilmember Searcy arrived to the meeting at 7:36 p.m. PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-03 CODE AMENDMENT – CREATING A PLANNED UNIT DEVELOPMENT A motion was made by Vice Mayor Mullinix and seconded by President Pro Tem Norris to adopt and enact on second reading Ordinance 2021-03 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, CREATING A PLANNED UNIT DEVELOPMENT ON APPROXIMATELY 1.95 ACRES OF REAL PROPERTY LOCATED ON THE NORTHEAST CORNER OF RICHARD ROAD AND ALTERNATE A1A, AS MORE PARTICULARLY DESCRIBED HEREIN; REZONING THE PROPERTY FROM THE C-T TRANSITIONAL COMMERCIAL DISTRICT TO THE C-S SHOPPING COMMERCIAL DISTRICT; PROVIDING FOR DEVELOPMENT OF THE PROPERTY IN ACCORDANCE WITH THE PLANS, SPECIFICATIONS, WAIVERS AND CONDITIONS REFERENCED IN THIS ORDINANCE; PROVIDING PROCEDURES FOR FUTURE MODIFICATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik stated that Council could proceed with public comment first since the applicant was not ready to begin their presentation. Mayor Bickel opened the public hearing on the Creating a Planned Unit Development ordinance. Mayor Bickel read into the record a public comment received from Kathy Baummier, 909 Eucalyptus Road. In her comment, Ms. Baummier expressed concerns with and opposition to the proposed 7-11 gas station for the corner of A1A and Richard Road. Mayor Bickel read into the record a public comment received from Tim Hullihan, 840 Country Club Road. In his comment, Mr. Hullihan expressed concerns with and opposition to the proposed 7-11 gas station for the corner of A1A and Richard Road. Mayor Bickel read into the record a public comment received from Mary Phillips, 525 Ebbt ide Drive. In her comment, Ms. Phillips expressed concerns with and opposition to the proposed 7-11 gas station for the corner of A1A and Richard Road. Draft Minutes of Village Council Meeting held January 28, 2021 Page 3 of 6 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-03 CODE AMENDMENT – CREATING A PLANNED UNIT DEVELOPMENT continued These residents addressed the Council regarding their concerns and opposition to the proposed Planned Unit Development at the northeast corner of Richard Road and Alternate A1A: Theresa Cleary, 2781 Hinda Road Rita Budnyk, 840 Shore Road Arthur MacDonald, 913 Laurel Road Andrew Hirschhorn 9422 Marand Way Karen Spear, 2623 Hinda Road Barbara Rochefort, 2735 Hinda Road James Jarvis, 2720 Hinda Road Lauren Jarvis, 2720 Hinda Road Aaron Jarvis, 2720 Hinda Road Kim Wendt, 909 Laurel Road John Frerking, 130 Cruiser Road South Alice Ludwig, 2686 Honey Road In addition, Ms. Budnyk submitted documentation relating to the proposed Planned Unit Development at the northeast corner of Richard Road and Alternate A1A for the official record. These residents addressed the Council regarding their approval and favor of the proposed Planned Unit Development at the northeast corner of Richard Road and Alternate A1A: Martina Covarubbias, 149 Bowsprit Drive Kenneth Csont, 108 Paradise Harbour Blvd., #115 Justo Naranjo, 2597 Hinda Road Mr. Howell, 11333 Ellison Wilson Road There being no further comments from the public, Mayor Bickel closed public comment. Donaldson Hearing of Cotleur & Hearing, on behalf of the applicant, began a presentation on the proposed Planned Unit Development at the northeast corner of Richard Road and Alternate A1A. Mr. Hearing reviewed the history, location and proposed rezoning of the site. Mr. Hearing discussed the site’s surrounding businesses and zoning. Mr. Hearing reviewed and explained the site plan discussing traffic flow and 7-11’s strict standards with regards to safety for its customers and the public. Mr. Hearing stated that an 8-foot concrete wall would be constructed at the rear of the site. Mr. Hearing discussed and explained the 24 hours of operation and its benefits. Mr. Hearing discussed the roadways surrounding the site and the elevations of the convenience store. Mr. Hearing explained that there would be three layers of landscaping planted along the rear wall for extra buffering. Mr. Hearing stated that letters from the Village of North Palm Beach dated November 23, 2020 and November 24, 2020 were supportive of the project and found no cause of concern with relation to crime. Mr. Hearing stated that there had been extensive coordination with Palm Beach County and the Florida Department of Transportation and that the proposed project met all applicable standards. Mr. Hearing discussed environmental sustainability and stated t hat Florida standards were the most ridged in the country and modern day fueling stations maintain high standards that include double walled tanks. The 7-11 corporate governance and standards exceed industry benchmarks. Mr. Hearing discussed and reviewed existing fueling stations within the Village. Mr. Hearing reviewed the following changes to address community concerns which included, agreeing to limit hours of alcohol sales to be consistent with on premise consumption standards, added two Level 2 electric charging stations, agreed to relocate the dumpster, increased the height of the wall closest to the fueling area to 8 feet in addition to extensive landscape and voluntarily committed to restrict prohibiting adult entertainment. Mr. Hearing concluded the presentation by explaining the 7-11 corporate culture and reminded Council of the substantial efforts of the applicant who gave unprecedented community outreach and transparency throughout the process along with extensive coordination with Village staff to provide the best designed project and proactively delayed the second reading of the ordinance to go door to door to meet with neighbors to gain further feedback from the community. Draft Minutes of Village Council Meeting held January 28, 2021 Page 4 of 6 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-03 CODE AMENDMENT – CREATING A PLANNED UNIT DEVELOPMENT continued In addition to the presentation, Mr. Hearing submitted documentation relating to the proposed Planned Unit Development at the northeast corner of Richard Road and Alternate A1A for the official record. Councilmember Searcy commended Cotleur & Hearing for the landscape and site plan design of the proposed project. Councilmember Searcy stated that she was in favor of the 7-11 convenience store but not in favor of having a gas station. Vice Mayor Mullinix commended the applicant and designer for going above and beyond in meeting the Village’s expectations for the proposed project. Vice Mayor Mullinix stated that he was in support of the project. President Pro Tem Norris stated that the developer did a good job of addressing all of the issues that were brought up by residents and the Village. Councilmember Aubrey stated that he was impressed with the design and presentation of the project. Councilmember Aubrey expressed concern about approving a project that many residents were opposed to. Councilmember Aubrey stated that even though he did not respond to every email he received from the public regarding the project, he did read every single one of them. Mayor Bickel expressed concern with rezoning the property since the site abuts residences and those homeowners purchased their homes believing the property next door to them would remain the same zoning classification. Mr. Hearing requested a postponement or additional time to go back to 7-11 to request additional changes or modifications to the project. Discussion ensued between Council and Mr. Rubin regarding the proposed Planned Unit Development at the northeast corner of Richard Road and Alternate A1A. Thereafter, a motion to table Ordinance 2021-03 was made by Vice Mayor Mullinix, seconded by President Pro Tem Norris and passed unanimously. CONSENT AGENDA President Pro Tem Norris moved to approve the Consent Agenda. Councilmember Searcy seconded the motion which passed unanimously. The following items were approved: Resolution – Approving an authorizing the purchase of firefighter protective clothing from Bennett Fire Products Company, Inc. utilizing pricing established in an existing Lake County contract at a total cost of $20,019.81. Resolution – Approving a Contract with Papico Construction, Inc. for the resurfacing and laser grading of tennis courts at the North Palm Beach Country Club at a total cost of $25,580; and authorizing execution of the Contract. Draft Minutes of Village Council Meeting held January 28, 2021 Page 5 of 6 CONSENT AGENDA continued Resolution – Extending the Village’s Agreement with Nowlen, Holt & Miner, P.A. for Independent Annual Auditing Services; approving an Amendment to the Agreement for Auditing Services; and authorizing execution of the Amendment. Resolution – Approving Agreements with the Palm Beach County Property Appraiser and Palm Beach County Tax Collector for the collection of stormwater utility non -ad valorem assessments on the property tax bill; and authorizing execution of the Agreements. Receive for file Minutes of the Environmental Committee meeting held 1/9/21. Receive for file Minutes of the Audit Committee meeting held 1/14/21. MOTION – Consider a motion to suspend time limitations applicable to political campaign signs Attorney Rubin gave a background on past discussions that had taken place with regards to making revisions to the Village’s sign codes due to recent court decisions and stated that there would be a future workshop to address those revisions. Mr. Rubin explained that at the last Council meeting, Councilmember Searcy suggested waiving or suspending the Village’s sign code which prohibits the display of campaign signs more than 30 days before an election for the current election cycle. Mayor Bickel and President Pro Tem Norris recused themselves from voting on the item. A motion was made by Councilmember Searcy and seconded by Councilmember Aubrey to discuss the suspension of time limitations applicable to political campaign signs. Vice Mayor Mullinix opened public comment. John Frerking, 130 Cruiser Road South, expressed his concerns with suspending the time limitations applicable to political campaign signs for the current municipal election taking place on March 9, 2021. Discussion ensued between Council and Mr. Rubin regarding the suspension of time limitations applicable to political campaign signs. Mr. Frerking addressed Council a second time with his concerns. A motion was made by Councilmember Searcy and seconded by Councilmember Aubrey to approve the suspension of time limitations applicable to political campaign signs for the March 9, 2021 election effective January 30, 2021. Thereafter, the motion passed 3 to 0. RESOLUTION 2021-10 – FIRST AMENDMENT TO EMERGENCY SERVICES AGREEMENT A motion was made by Vice Mayor Mullinix and seconded by President Pro Tem Norris to adopt Resolution 2021-10 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE EMERGENCY SERVICES AGREEMENT FOR MUTUAL ASSISTANCE, AUTOMATIC AID, AND DISPATCH SERVICES WITH PALM BEACH COUNTY AND THE CITY OF PALM BEACH GARDENS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE FIRST AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Draft Minutes of Village Council Meeting held January 28, 2021 Page 6 of 6 RESOLUTION 2021-10 – FIRST AMENDMENT TO EMERGENCY SERVICES AGREEMENT continued Fire Rescue Chief J.D. Armstrong explained that the First Amendment to the Agreement would provide for regularly scheduled interagency training drills, extend the term by six years and add a new section addressing the statutory requirement to E-verify prospective employees. Thereafter, the motion to adopt Resolution 2021-10 passed with all present voting aye. MAYOR AND COUNCIL MATTERS/REPORTS Mayor Bickel asked if comments from chat can be kept from popping up or displayed on screen during a Zoom Council meeting. Information Technology Director Michael Applegate explained that he could turn of the chat feature to keep those comments from popping up or being displayed. Mayor Bickel expressed concern that public comments were not limited to three minutes per comment for the current meeting. Mayor Bickel requested that a system for limiting public time be utilized for future meetings. Councilmember Searcy congratulated Police Chief Jenkins and the Village’s Police Department for the Village receiving the status of the 4th Safest City in the State. Vice Mayor Mullinix thanked Council, staff, residents, friends and family members for the well wishes, cards and condolences he received after the passing of his mother. VILLAGE MANAGER MATTERS/REPORTS Mr. Lukasik stated that Village Clerk Green had made the candidates aware and sent them information regarding the political signage agenda item well in advance of the Council meeting. Mr. Lukasik explained that the receipt of the item by the candidates was not entirely successful. Mayor Bickel stated that Council adheres to and follows the Sunshine Law which prohibits Council from discussing items with each other outside of a public meeting. Mr. Lukasik stated that in response to public input, a simpler to understand, plain English agenda for Planning Commission and Council meetings has been implemented. Residents would have the opportunity to sign up to receive text alerts when the agenda is ready for viewing. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:11 p.m. VILLAGE OF NORTH PALM BEACH GENERAL EMPLOYEES RETIREMENT SYSTEM MINUTES: NOVEMBER, 2020 1. Jim Peterson called an electronic meeting of the Board to order at 9:05 AM and called roll. Those persons present included: TRUSTEES Myrna Williams, Secretary Alan Kral, Trustee Jane Lerner, Trustee Paul Wieseneck, Trustee OTHERS Scott Baur and Amanda Kish, Administrator (Resource Centers) Blake Myton, Investment Consultant (SunTrust) Bonni Jensen, Attorney (Klausner Kaufman Jensen & Levinson) Chris Campbell, Plan Member (by phone) 2. EXTRAORDINARY CIRCUMSTANCE FOR TRUSTEES JOINING ELECTRONICALLY Mrs. Jensen reviewed the recent virtual meeting requirements due to COVID. The law requires a quorum in the room, but a Trustee can participate remotely under extraordinary circumstances. Trustee Alan Kral made the motion to approve remote participation due to extraordinary circumstances and it was seconded by Trustee Myrna Williams it was passed unanimously. 3. APPROVAL OF MINUTES The Trustees reviewed the Minutes for August 4, 2020 and September 11, 2020 Trustee Paul Wieseneck moved to approve the August 4, 2020 Trustee Alan Kral seconded the motion and the motion passed unanimously. The Trustees reviewed the Minutes for the Quarterly Meeting on May 5, 2020. Trustee Alan Kral moved to approve the September 11, 2020 Trustee Myrna Williams seconded the motion and the motion passed unanimously. 4. REPORTS Attorney Mrs. Jensen presented to Summary Plan Description to the Board. The SPD was produced by the actuary and is to be provided to all the active members to the plan. Trustee Paul Wieseneck moved to approve the Summary Plan Description Alan Kral seconded the motion and the motion passed unanimously. Mrs. Jensen reviewed the records liaison officer requirements. Resource Centers will be the records liaison. The Board will need to complete a resolution appointing Resource Centers as the records liaison officer. Trustee Alan Kral moved to approve Resource Centers as the Records Management Liaison Myrna Williams seconded the motion and the motion passed unanimously. Mrs. Jensen updated the Board on Mr. Campbell. A letter was sent to Benefits USA regarding the overpayment. Mr. Baur informed the Board that he was in contact with Mr. Campbell. Mrs. Jensen informed the Board that she can file an action or recover the funds from Mr. Campbell. She stated that the Board should hold a discussion at the next meeting. Investment Consultant: SunTrust (Blake Myton) Mr. Myton addressed the board on the performance of the plan for the 3rd quarter. He stated that the 3rd quarter had great returns He continued to review the market environment and global returns. Returns on total portfolio was 5.49%compared to the benchmark of 5.36% The fiscal year return was 9.28% compared to the benchmark of 10.64%. Total equity was 8.00%, while fixed income and short term were -1.32% and .62% respectively. The Russell 3000 reflected 8.47% and the Bloomberg-Barclays Aggregate Bond was .62% The portfolio market value as of September 31, 2020 was $18 million. This is reflective of a net gain of $802,146.60 due to a market rebound. Paul Wieseneck made a motion to approve the quarterly investment report. The motion received a second from Jim Peterson, approved by the Trustees 4-0. Administrator Report: Resource Centers (Scott Baur) Mr. Baur presented to 2021 meeting dates. The dates will be provided to the Village and sent to Board. Mr. Baur briefly reviewed the pandemic new normal. He informed the Board he provided them this information for them to review on their own. 5. PLAN FINANCIALS The Board reviewed the Warrant dated November 3, 2020. Trustee Alan Kral moved to approve warrant dated November 3, 2021 and Trustee Myrna Williams seconded the motion and the motion passed. 6. OTHER BUSINESS The Board had no other business for discussion. 7. PUBLIC COMMENTS No members of the public had any comment 8. ADJOURNMENT There being no further business and the Board having previously scheduled the next regular meeting for Tuesday, February 2, 2021 @ 9:00 AM, Paul Wieseneck made a motion to adjourn the meeting at 9:57 AM. The motion received a second from Alan Kral, approved by the Trustees 4-0. Respectfully submitted, Myrna Williams, Secretary Village of North Palm Beach Recreation Advisory Board Minutes from the December 8, 2020 Meeting CALL TO ORDER: Chairman Maria Cassidy called the meeting to order at 7:00 PM. ROLL CALL: Maria Cassidy, Chair Chris Cantwell, Vice Chair Paul Beach Bob Bell Don Grill Tim Hullihan Mia St. John Village Council Representative – None Stephen Poh, Director of Parks and Recreation Russ Ruskay, Parks and Recreation APPROVAL OF MINUTES: Don Grill made a motion to approve the minutes; seconded by Chris Cantwell. The motion passed 7-0. PUBLIC COMMENT: No public comment. DIRECTOR’S REPORT: Stephen updated the Board on park projects. At Lakeside Park, two memorial benches were sold and installed. Precision Landscaping stood up a sea grape tree on the beach that had fallen due to heavy winds. Environmental Quality, Inc. has been hired to remove nuisance vegetation and plans to maintain the shoreline at the park’s berm with maintenance treatments starting in 2021. The company will be present to perform a walk thru with the Environmental Committee and Friends of Lakeside on Saturday, January 9th, at 10am. At Anchorage Park, the fishing piers had boards replaced, pressure cleaned and sealed. Precision is working to repair, regrade and add new sod to the marina’s south side between the sea wall and parking lot. Stephen updated the Board on upcoming special events (with COVID restrictions). The Tree Lighting Ceremony at Veterans Park on Wednesday, December 2nd, was a huge success. There was a short ceremony followed by lighting the tree and letting pretend snow blow around it. The next event is the annual Trolley Rides on Friday, December 18th, 6:30 pm - 8:30 pm by reservation only. Up to 60 reservations per half hour were taken to ride on four trolleys instead of the usual two. Currently, most time slots are full. Staff will wipe down trolleys after each trip. Santa will be inside the Library’s Obert Room with enough space away for families to talk with him and take “socially distanced” photos. The first House Decorating Contest will wrap up on December 21. There are five categories a resident can choose from to enter. The department secured multiple $25 gift cards from the following restaurants: Draft House, Brass Ring, LaBamba, Frigates and Farmer’s Table. The first event of 2021 will be the annual Car Show. Out of concern to host a safer event, the chili contest is put on hold and car entries will be limited so they can spread out. Stephen updated the Board on recreation programing. Youth Flag Football, overseen by new Supervisor of Youth Sports, Mia Griner will wrap up on Wednesday, December 16. Due to COVID, there will not be an end-of-year barbeque. Sign-ups for the Youth Soccer program, ages 6-14, began December 1st and the season will begin in January. Palm Beach Soccer Academy will provide a “coaches clinic” for all volunteer coaches. Additionally, the Academy will run the department’s first Holiday Soccer Clinic in late December. There will be two sessions on December 21st and 22nd and again on December 28th and 29th. The clinics are for ages 6-14 with the resident rate at $95 for one session or $175 for both. Non-resident rate is $110 for one session or $200 for both. The department-run MINIs sport program is set to finish the baseball session in December. Seven children (ages 3-5) participated in the program located inside the Community Center. The next session will be Soccer, which will start in line with the co-ed youth program in January 2021. Adult Bus Trips, hosted by Supervisor Bill Egan are coming back in January. A mailer was sent to previous trip guests and many have shown interest in coming back. The planned trips will mostly be outdoor and a limited amount of patrons will be allowed to participate. Sign-ups start this month for two trips in January, February and March. NEW BUSINESS: Stephen informed the Board that wiring for a new camera at the entrance/exit to Anchorage Park was installed. This camera, once installed, will capture license plates for all vehicles entering/exiting the park. All the information will be reviewed by the Police Department. They will be the only ones receiving the data. OLD BUSINESS: Stephen updated the Board on the marina’s dry storage spots. One resident left a wet slip and it was immediately replaced by the next person in line. Becky Ring, who is in charge of the waitlist, has contacted residents for two dry storage spots (15’ and 25’) and is waiting for return calls. The current waitlist numbers are: 15’ spots – 11 20’ spots – 21 25’ spots – 50 30’ spots – 109 35’ spots – 75 40’ spots – 28 Wet spots – 104 PROJECT UPDATE: Emily O’Mahoney and Keith Jackson presented updates on Dry Storage Project. They presented the Board with different options for the containment wall/fence to finalize the Board’s recommendation. BOARD MEMBER COMMENTS: Mia St. John asked if there will be a coaches meeting for Youth Soccer. Stephen replied that there will be a coaches meeting as well as a coaching clinic before the season starts. Tim Hullihan started discussion on dry storage presentation and project. He wants to spend more money for lots of landscaping and less money on a wall or fence. Bob Bell stated there was no price on the fence the Board has recommended for the past few months. Keith Jackson promised to get a price on that fence option. Tim Hullihan requested a price on 6-foot walls for all options instead of only 8-foot options. Chris Cantwell brought up the exotics plants and trees on the storage’s north side; if they will be removed. Keith responded that many will have to be removed. Russ Ruskay will meet with and inform residents of Inlet Drive before the project starts. Tim Hullihan requested a breakdown of the budget; specifically fencing, landscaping, paving and electric work. He believes a recommendation cannot be made without knowing the budget. Paul Beach brought up different paving types available between millings and asphalt. The Country Club’s employee lot is millings and striped. Bob Bell asked about different surfaces and drainage for each. Is cost of drainage included when surfacing the storage area. Keith Jackson responded that cost of drainage is included. Maria Cassidy seconded reviewing the budget breakdown before making a recommendation. The Recreation Board made the following recommendations: o No concrete wall o No chain link fence o Need a price for 6 foot options o Dual wall is not ideal Bob Bell requested discussing temporary storage in the south lot. Paul Beach stated that the project is over budget and underfunded. Tim Hullihan stated his extreme frustration with the project and with communication between the Board and Council. Tim Hullihan followed the statement with a verbal resignation from the Recreation Board. Maria Cassidy asked the Board for discussion on ideals requested from November’s meeting, however no member wanted to continue the discussion. ADJOURNMENT: Chris Cantwell made a motion to adjourn the meeting; seconded by Bob Bell. Motion passed 7-0. Meeting adjourned at 8:20 PM. Minutes respectively submitted by Stephen Poh, Director of Parks and Recreation. VILLAGE OF NORTH PALM BEACH PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY JANUARY 5, 2021 Present: Cory Cross, Chairman Donald Solodar, Vice Chair Thomas Hogarth, Member Jake Furlott, Member Jonathan Haigh, Member Lori Rainaldi, Member Kathryn DeWitt, Member Len Rubin, Village Attorney Jeremy Hubsch, Community Development Director Alex Ahrenholz, Principal Planner Andy Lukasik, Village Manager I. CALL TO ORDER Chairman Cross called the meeting to order at 6:30 PM. IA. ROLL CALL All members of the Planning Commission were present. Ms. DeWitt arrived at 6:32 PM and Mr. Furlott arrived at 6:44 PM. II. APPROVAL OF MINUTES The Minutes of the November 10, 2020 Regular Meeting were approved as written. III. DELARATION OF EX PARTE COMMUNICATIONS There were no Ex Parte Communications declared by the Board. IV. QUASI JUDICIAL MATTERS / PUBLIC HEARING Attorney Len Rubin swears in all persons speaking. Mr. Chuck Huff, Special Projects Manager, presented a project proposed for the Country Club golf course. The project is the addition of a 12’ x 16’ pavilion and possibly a second 10’ x 10’. They are needed to provide protection from the elements, especially the sun, for staff who currently utilize a temporary, roll up type canopy. The presentation is a to seek the Planning Commission’s input, but a formal vote is not required. The project will be brought before the Village Council. The Planning Commission members discussed the design of the pavilions. Mr. Cross advised that while Commission would like to see more “gingerbread” on them, they approve of the project. Minutes of Village Planning Commission Regular Meeting held on January 5, 2021 2 A. CERTIFICATES OF APPROPRIATENESS 1. COA 2020-1926 Fetterman Sign Request: Application submitted by Ferrin Signs, Inc. on behalf of Beth Fetterman requesting Certificate of Appropriateness (COA) approval for a new wall sign. Mr. Ahrenholz presented the Staff report and recommendation. The Applicant is seeking to replace the existing wall signage. The Fetterman Law Team was created in 1975 and moved to the current location along U.S. Highway 1 in 1997. The company branding has been updated from the red block lettering that is currently utilized, to the proposed black and blue colors and font change. The existing monument sign currently has the old logo with red letters, and will have to obtain another COA when the design is finalized, once a new tenant is brought in to lease the office space at the rear of the building. Staff recommends approval and requests the Commission include the following condition(s) as a part of their order: 1. Obtain a sign permit for the scope of work as provided herein. Mr. Tim Lewzader, Ferrin Signs, 945 26th St. West Palm Beach, was present to represent the project. The Planning Commissions members discussed whether the sign could have individual letters in lieu of the cabinet; whether the new monument sign will include the address and have landscaping at the base; and would like to see the monument sign replaced at the same time as the wall sign. Motion: Mr. Furlott moved to approve the application with Staff’s recommendation and the condition that the monument sign be brought before the Planning Commission within 60 days from the date of the wall sign installation. Ms. Rainaldi seconded the motion, which passed 7-0. 2. COA 2020-2225 FL Cabinet Design Request: Application by Ferrin Signs on behalf of J Marino & Sons, LLC, requesting Certificate of Appropriateness (COA) approval for the installation of an illuminated cabinet wall sign. Mr. Ahrenholz presented the Staff report and recommendation. The Applicant is requesting Certificate of Appropriateness approval for the installation of an illuminated cabinet wall sign. The building was constructed in 1966 and is a multiple tenant building, with uses ranging from hair salon, massage spa, and pet groomer. Staff requests the Commission include the following condition(s) as a part of their order: 1. Obtain a permit for the scope of work as provided herein. Mr. Tim Lewzader, Ferrin Signs, 945 26th St. West Palm Beach, was present to represent the project. The Planning Commissions members discussed whether there was a sign concept for the property. Motion: Mr. Solodar moved to approve the application as presented, including Staff’s recommendation. Mr. Hogarth seconded the motion, which passed 7-0. Minutes of Village Planning Commission Regular Meeting held on January 5, 2021 3 3. COA 2020-2307 Corporate Creations Request: Application by Ferrin Signs on behalf of Corporate Creations, requesting Certificate of Appropriateness (COA) approval for the installation of a non-illuminated monument sign. Mr. Hubsch presented the Staff report and recommendation. The applicant is requesting a Certificate of Appropriateness for the installation of a non-illuminated monument sign. Approval for architectural, landscape, and site plan modifications was brought before the Planning Commission at the August 7, 2018 meeting. A required condition of that COA states, “A monument sign shall be installed no later than 6 months after the completion of construction of the building’s architectural modification.” The proposed sign does not match the building architectural colors and Staff does not feel it is consistent with the Appearance Code sections. Staff recommends denial of the application. Should the Planning Commission determine that the Applicant has met the necessary prerequisites for the granting of a COA, staff recommends the Commission include the following conditions as a part of their order: 1. Obtain a sign permit for the scope of work as provided herein. 2. An electrical permit shall be submitted for proposed lightning prior to signage permit approval. 3. Landscape specifications shall be included with the permit. Shrubs shall be maintained at a minimum height of thirty (30) inches. Mr. Tim Lewzader, Ferrin Signs, 945 26th St. West Palm Beach, was present to represent the project. The Planning Commissions members discussed what colors are currently on the building; the proposed location of the monument sign; whether the sign was too simple; whether the design matches the building architecture; whether the plans need to include landscape detail around the sign base; whether the corporate branding should be incorporated; and whether the sign base should be a lighter color. The board recommends that the applicant take their recommendations and come back at a future meeting. Motion: Mr. Solodar moved to Table the discussion to a future meeting. Mr. Furlott seconded the motion, which passed 7-0. 4. COA 2020-2180 Dark Tide Tattoo Request: Application by Fastsigns on behalf of Peter Lurtz, requesting Certificate of Appropriateness (COA) approval for the installation of a cabinet wall sign Mr. Hubsch presented the Staff report and recommendation. The applicant is requesting a Certificate of Appropriateness for the installation of a cabinet wall sign. The building was constructed in 1963, and was previously a dance studio. Both bays are currently being used by Dark Tide Tattoo. The applicant is proposing a custom shape cabinet wall sign with a white acrylic face and black trim. The word ‘tattoos’ is approximately 0.87 square feet, which is less than 50% of the letter height of the business name, Black Tide. Staff recommends approval and requests the Commission include the following condition(s) as a part of their order: 1. Obtain a sign permit for the scope of work as provided herein. A representative of Dark Tide Tattoos, 609 Northlake Blvd., North Palm Beach, was present to represent the project. Minutes of Village Planning Commission Regular Meeting held on January 5, 2021 4 The Planning Commissions members discussed whether the sign is illuminated; whether the building is multi- tenant and has a sign concept plan; and expressed overall approval. Motion: Mr. Haigh moved to approve the application as presented, including Staff’s recommendation. Mr. Hogarth seconded the motion, which passed 7-0. 5. COA 2020-1770 Frigates Request: Application by Steve Muller on behalf of Frigates Holdings, LLC, requesting a Certificate of appropriateness (COA) for an AC enclosure and parking lot changes to add golf cart parking. Item Tabled from the 11/10/2020 Meeting. Motion: Mr. Solodar moved to remove the item from the table. Ms. DeWitt seconded the motion, which passed 7-0. Mr. Hubsch advised the Planning Commission of the recently passed code section, which is now in effect as the appeal process and zoning changes are also complete. As the applicant is aware of the new Code provision, he decided to take advantage of including it in his COA request. Mr. Ahrenholz presented the Staff report and recommendation. The applicant is requesting a Certificate of Appropriateness for an AC enclosure and parking lot changes to add golf cart parking. As previously discussed, the existing air conditioning unit is on the East side of the building, surrounded by a fence and wall. At the planning commission hearing on November 10th, the application was placed on hold pending clarification of three items: access to the generator for maintenance, the look of the East elevation entrance to the enclosure, and the exact finish of the wall. The applicant has provided additional renderings and elevations of the enclosure for a better understanding of the look. Though open in the rendering, the applicant has agreed to keep all of the plant material that exists today or replace each plant that is destroyed during construction. A condition of approval has been recommended to ensure the plant material will be in place for buffering. Since the application had to go back to the Planning Commission for approval, the applicant added the additional request of updating the parking lot to add golf cart parking spaces. Per the recently passed code section, which regulates the parking standards for the CMU zoning district, golf cart parking is allowed up to 10% of the required spaces at a dimension of 5 ft by 10 ft. This new site plan shows 9 golf cart spaces added into the existing parking area. The existing spaces are wider than the minimum 9 foot width required in the code, so they are proposed to be reduced to provide space for the golf carts. Additionally, the code provides the allocation of boat slips to count as provided parking spaces. 4 boat slips are also proposed along the existing boat dock. As shown on the approved site plan, there are 180 seats in the restaurant and 20 employees during the peak dinner hour, therefore 73 parking spaces are required. On the proposed site plan, with the addition of the golf cart spaces and boat slips, 93 parking spaces have been provided. Staff recommends the Commission include the following conditions as a part of their order: 1. Maintain landscaping as currently exists around the enclosure. If any plant material is removed during construction, it must be replaced same for same in compliance with the approved landscape plan. 2. Parking lot restriping and AC enclosure shall receive a building permit before construction. 3. Site Plan shall be updated to include the Site Data tables from the approved site plan prior to issuance of the building permit. Minutes of Village Planning Commission Regular Meeting held on January 5, 2021 5 Mr. Steve Muller, Frigates, 400 U.S. Highway 1, North Palm Beach, was present to represent the project. The Planning Commission members discussed what are the length of the boat slips; concern over the use of golf carts on U.S. 1; whether the golf cart spaces will be utilized for overflow vehicle parking; whether the golf cart parking spaces will be marked; whether the new construction will be in the set back; whether the same style door be can utilized for the addition as are currently on the existing building; and whether the brown signage shown on the site plan is the one currently on site. Motion: Ms. Rainaldi moved to approve the application as presented, including Staff’s recommendation and the condition that the brown signage shown on the site plan not be included. Mr. Hogarth seconded the motion, which passed 7-0. V. ADMINISTRATION MATTERS A. Village Manager Updates: Mr. Lukasik presented a comprehensive presentation of the U.S. 1 lane reduction and repurposing plans, as well as plans for the bridges on U.S. 1 and Prosperity Farms Rd. B. Staff Updates: • Mr. Hubsch introduce the new Part-Time Planner Tiffany Crump. • Code changes are now in effect. • 7 – 11 Project Update – A Community Meeting was held prior to going to Village Council. The project is on the Council’s 1/28/2021 Agenda. C. Commission Member Comments: • More temporary signs seem to be appearing along U.S. 1 and Northlake Blvd. • Concerns over the trend of redeveloping houses that are out of character for the neighborhood. Suggestion that there should be ways to regulate such projects to keep the character of the Village. • Is there a plan to develop a sign code to compliment the new CMU codes. VI. ADJOURNMENT With there being no further business to come before the Board, the meeting adjourned at 9:02 PM. Minutes typed by Jane Lerner Village of North Palm Beach Recreation Advisory Board Minutes from the January 12, 2021 Meeting CALL TO ORDER: Chairman Maria Cassidy called the meeting to order at 7:00 PM. ROLL CALL: Maria Cassidy, Chair Chris Cantwell, Vice Chair Paul Beach Bob Bell Don Grill Mia St. John Village Council Representative – None Stephen Poh, Director of Parks and Recreation APPROVAL OF MINUTES: Don Grill made a motion to approve the minutes; seconded by Bob Bell. The motion passed 6-0. PUBLIC COMMENT: No public comment. DIRECTOR’S REPORT: Stephen updated the Board on park projects. The white brick park signs in front of Osborne and Lakeside parks were pressure washed and painted this week. Precision landscaping recently stood up the fallen sea grape tree at Lakeside beach area. Precision is also finishing up repairing, regrading and adding new sod to the south side of the marina. Parks and Recreation had a walk thru on Saturday with Friends of Lakeside, Environmental Committee and Katherine from Environmental Quality about the berm removal of exotics and maintenance that will be starting soon at Lakeside. Public works completed pressure washing all sidewalk areas around Anchorage, Osborne, Lakeside and the Community Center. Armor courts company was hired to patch up the racquetball court walls at Osborne Park. Stephen updated the Board on upcoming special events (with COVID restrictions). Parks and Recreation wanted to thank board member Chris Cantwell for volunteering to be Santa for our Trolley ride event. The event was a huge success with around 200 people that made reservations and got to see Santa. The first event of 2021 will be the annual Car Show on Saturday, January 30th from 11am-2pm. Out of concern to host a safer event, the chili contest is put on hold and car entries will be limited so they can spread out. We currently have 15 cars registered with most cars expected to come the day of the event. We also plan on having one food truck and one ice cream truck. Our upcoming events are Movie in the park on Saturday, February 13th with family pods in the grass. We will start taking reservations in beginning of February. The annual garage sale will be March 20th outside only booths at the Community Center. Parks and Recreation are working on plans for Easter and Heritage Day with COVID restrictions. Stephen asked the board for some ideas for Heritage Day. Stephen updated the Board on recreation programing. Youth Soccer had their evaluations last week and practices have started this week. We currently have 115 registered kids and 13 teams in the following age groups 6-8, 9-11, and 12-14. Our first ever Holiday soccer clinic this year was a success. We ended up with 5 kids signed up the first week and 10 kids the second week. This clinic was run by Palm Beach Soccer Academy. Our mini soccer program for ages 3-5 which is on Monday afternoons filled up with 13 kids. We added a second class on Tuesday which ended up having 5 kids. This has become a growing program and will help feed into our youth programs. Adult Bus Trips, hosted by Supervisor Bill Egan are started back on January 8th. The first trip had 8 adults and they were at a glass blowing demo in Delray Beach. The next trip is scheduled for January 21st to McKee Gardens and we are fully booked with 12 adults. There will be 2 trips in February and March as well. Parks and Recreation has added a new class which is Mix Martial Arts at Anchorage Park. There will be a youth class on Wednesday and adult class on Thursdays. North Palm Beach County little league is having new elections for board members. They are trying to make a comeback and the Recreation team is assisting them in any way possible. NEW BUSINESS: Stephen wanted to discuss with the board the options on day parking that we have during construction of the dry storage project. Stephen indicated that we do not know where the staging area will be yet. According to recreation staff we can fit 20-25 trucks with trailers in the grass area next to south side storage area. Recreation will have extra staff on busy weekends and Holidays to help park cars during construction time. OLD BUSINESS: Stephen updated the Board on the marina’s dry storage spots. We have filled all but one 15’ spot that so far we have gone through the entire waitlist of 15’ boats with no one is currently interested in that spot. Stephen gave the board a Needs Assessment update. o Recreation staff is currently looking for residents to sign up for focus groups which start in February. We will take 10 residents per each group. o Focus Groups are the following: Communication Delivery Marina/boating Programs/Special Events Youth Sports/Athletics Tennis/Pool Family Recreation Park/Facility Improvements Seniors PROJECT UPDATE: Stephen stated that Emily should be presenting the conceptual drawing of the dry storage area at the February meeting if ready. BOARD MEMBER COMMENTS: Bob Bell made a few suggestions for Heritage Day if we cannot have rides. He suggested having a scavenger hunt with clues leading kids throughout the Village. The other idea was a field day for kids to come to the park for relay races and other games. Other board members agreed that we should make it a kid friendly event. Bob Bell suggested that we look at the south side of the marina parking lot and remove the wood pillars so day parking in the grass area can exit in that direction. Chris Cantwell stated that it would be nice to have an entry and exit point of the grass area for day trailer parking during the construction period. Recreation board was in agreement that they wanted an 8 ft. metal fence around the whole dry storage area. The metal fence that was suggested by the board in the past that is at the Coast Guard station. Bob Bell was not opposed to a wall on the north side if the residents of Inlet would rather see a wall on their side. Maria Cassidy stated that the top of that metal fence would be very hard to climb because of the shape of the top. Bob Bell asked when we will be notifying the current dry storage residents when they need to leave the area. Stephen stated that staff is working on a survey to find out where most residents will be taking their vehicles. Village council would still need to approve residents to bring their boats and trailers home during construction time. Don Grill asked how the trash compactor is working at Lakeside park. Stephen advised him that it has been a huge success. We have not had any issues with trash at the park since it was installed. Don asked if that would become an option at other Village parks. Stephen informed him that it could be a possibility. Mia St. John commented that the water pressure at Anchorage park is really low at all water fountains. She asked if there was a possibility of getting bottle fillers at the park. Stephen stated that he will have Public works check on the water pressure. Stephen also informed the board that staff has ordered bottle fillers for the Community center outside building and inside the gym. All bottle fillers are backordered for months due to high demand because of the pandemic. Mia St. John asked about the condition of the sod at the big dog park. Stephen stated that we just replaced that sod about 9 months ago and it attracts a high volume people throughout the day. Staff is working on solutions. One of the solutions is creating a 3rd dog park and rotating the dog parks to help with the wear and tear. Don Grill mentioned that the back side of the Community Center would be a great location for another dog park. There are a lot of residents on that side of town that walk their dogs around that park. ADJOURNMENT: Bob Bell made a motion to adjourn the meeting; seconded by Don Grill. Motion passed 6-0. Meeting adjourned at 8:00 PM. Minutes respectively submitted by Stephen Poh, Director of Parks and Recreation. VILLAGE OF NORTH PALM BEACH VILLAGE MANAGER’S OFFICE TO: Honorable Mayor and Council THRU: Andrew D. Lukasik, Village Manager FROM: Chuck Huff, Director of Special Projects DATE: February 11, 2021 SUBJECT: MOTION – Partial Release of Retainage in the amount of $375,000 to the Weitz Company for the North Palm Beach Country Club Project Village Staff is recommending the release of a portion of the project retainage to reflect the amount of finished work at the new Country Club clubhouse. The Village has received a request from Weitz for the release of $375,000.00 dollars of the retainage left on the contract. Given that one critical item is complete and that the majority of their subcontractors have completed their contractual obligations to Weitz and the Village, Staff believes this is a reasonable request. However, there is still one outstanding item that has not been completed and/or is not acceptable to the Village. The amount of retainage left on the project is $458,042.00. In October 2020, the Village received a zero- dollar change order (PCCO 25) to remove and replace the stair treads which is approximately 95% completed to date. This leaves a balance of $83,042.00 which is just over 200% of the cost left to be paid and approved by the Village Council once all unacceptable work has been approved, accepted and completed. Staff believes that the remaining retainage is sufficient to complete these tasks should Weitz be unable to do so. The one remaining critical area of concern with the project is as follows:  Faulty lights in the stairs (Grand Staircase and West side of Grille Room) Note that the approximate cost to replace the lights is $24,800 (62 stair lights @ $400.00 each and an additional $100 per stair or $6,200 to abandon existing lights) Of the remaining work to be completed by Weitz, an additional zero-dollar change order has been issued to replace the stair lights and replace them with an alternate solution. The new lights will be LED installed in the handrails of the stairs. Once functional, the existing lights will be abandoned in place, filled, covered with stucco and painted. This agenda item requires Village Council action to release a portion of the retainage amount. Recommendation: Village Staff recommends Council consideration and approval of a partial release of retainage in the amount of $375,000 to the Weitz Company in accordance with Village policies and procedures.