08-07-2019 VC BWS-MSUMMARY MINUTES OF BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
August 7, 2019
Present: Darryl C. Aubrey, Sc.D., Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Susan Bickel, Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Leonard G. Rubin, P.A., Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present except
Councilmember Searcy, who arrived at 7:17 p.m. All members of staff were present.
PURPOSE OF THE MEETING
Mr. Lukasik provided an overview of the budgets for the Library and Public Works. The following
items were reviewed:
• FY 2020 LIBRARY STAFFING
• FY 2020 LIBRARY BUDGET HIGHLIGHTS
• FY 2020 LIBRARY BUDGET SUMMARY
• FY 2020 PUBLIC WORKS STAFFING
• FY 2020 PUBLIC WORKS BUDGET SUMMARY (COMBINED)
• FY 2020 PUBLIC WORKS BUDGET HIGHLIGHTS
• FY 2020 PUBLIC WORKS ADMIN BUDGET SUMMARY
• FY 2020 FACILITY SERVICES BUDGET SUMMARY
• FY 2020 FLEET MAINTENANCE BUDGET SUMMARY
• FY 2020 STREET AND GROUNDS MAINTENANCE BUDGET SUMMARY
• FY 2020 SANITATION BUDGET HIGHLIGHTS
• FY 2020 SANITATION REVENUE
• FY 2020 SANITATION BUDGET SUMMARY
FY 2020 LIBRARY STAFFING
Mr. Lukasik gave a brief overview of changes to plans for the Library, noting Library Director
Zakariya Sherman was making some organizational shifts that would reduce costs and improve
back -of -house functions. He stated plans were to move away from small technical functions and
more toward youth programming in FY 2020, including collaboration with Parks and Recreation
for afterschool programs.
Mr. Sherman stated he was originally devastated by two (2) retirements, but it had worked out.
He provided additional information on the afterschool partnership. Councilmember Searcy asked
about liability, and Mr. Sherman responded Parks and Recreation had that piece handled.
Village Council Workshop Session held August 7, 2019
FY 2020 LIBRARY STAFFING continued
Summary FY 2020
Full -Time 7
Part -Time 9
FY 2020 LIBRARY BUDGET HIGHLIGHTS
Page 2 of 6
FY 2019 Change
7 0
7 +2
Mr. Sherman reviewed the FY 2020 Budget Highlights, including:
• Front lobby improvements
• New stair treads with built-in safety strip, elevator flooring, wallpaper at top of steps, and
cove base around perimeter
• Tripled book sale revenues
• Continued growth in attendance at children's programs
Mr. Sherman shared photos of the Water Wars Party and Bob's Garage. Discussion ensued
regarding afterschool programming.
Councilmember Searcy asked if tutors using the Library to make money were charged for use of
the space. Discussion ensued regarding the use of public space. Councilmember Bickel asked Mr.
Sherman to keep an eye on it so the Council could revisit the issue in needed.
FY 2020 LIBRARY BUDGET SUMMARY
% Increase/
$ Increase/
Category
FY 2020 Budget
FY 2019 Budget
Decrease
Decrease
Personnel
$657,657
$675,094
-2.58%
($17,437)
Operating
$179,158
$179,886
-0.40%
($728)
Total Expenses
$8369815
$8549980
-2.12%
($189165)
Mr. Sherman reviewed funding sources and donations for specific capital improvements and items
such as chairs, tables, and computers.
FY 2020 PUBLIC WORKS STAFFING
Mr. Lukasik provided an overview of Public Works staffing. He noted a personnel change in the
Sanitation Division was implemented in FY 2019. Collectors were provided training to obtain
their CDLs so they can be assigned to drive rear and front -load vehicles when needed to give the
Division more flexibility.
Summary FY 2020 FY 2019 Change
Full -Time 37 37 0
Part -Time 2 2 0
Village Council Workshop Session held August 7, 2019 Page 3 of 6
FY 2020 PUBLIC WORKS BUDGET SUMMARY (COMBINED)
Mr. Lukasik reviewed the Public Works budget summary and noted changes:
• Salary ranges increased three (3) percent plus three (3) percent wage adjustment and merit
increase not to exceed five (5) percent
• Increased travel and training budget for additional training
% Increase/ $ Increase/
Category FY 2020 Budget FY 2019 Budget Decrease Decrease
Personnel $3,11 %433 $3,01403 3.50% $1055350
Operating $2,421,225 $2,269,745 6.67% $1515480
Total Expenses $595409658 $592839828 4.86% $2569830
Discussion ensued regarding training needs of related to new equipment and the charges for non-
emergency ambulance calls, as well as the line item for five (5) eligible employees to take the test
to apply for the open Captain position.
FY 2020 PUBLIC WORKS BUDGET HIGHLIGHTS
Director of Public Works Steve Hallock reviewed photos of the FY 2020 Public Works budget
highlights. He reviewed projects completed in FY 2019, including:
• Anchorage Park North Marina improvements
• Facilities air conditioning and air duct cleaning
• Yacht Club Drive seawall repair
• Public Safety Building roof replacement
• Tree/palm trimming and pruning contract
• Northlake and U.S. Highway 1 landscape improvements
• Athletic field Bermuda turf maintenance contract
• Sidewalk saw cutting and replacement
• Village -wide vehicle lease program
• Replacement of front load sanitation truck with rear load
• Sanitation staff received Class B CDLs
• Change sanitation schedule for residential collection
• Earman River Pump Station construction
• Installed new driving range lights at NPBCC
• Community Center rooftop HVAC installation
• Osborne Park HVAC split system installation
• Assisted with NPBCC and pool construction projects
Mr. Hallock reviewed projects in progress, including:
• Village Hall concrete restoration (award August 8)
• Landscaping and grounds maintenance contract (award September 12)
• Public Safety Building evidence room (bid opening August 15, award October 10)
Village Council Workshop Session held August 7, 2019
Mr. Hallock reviewed Strategic Plan priorities, including:
Page 4 of 6
• Conceptual bridge and landscape design (awarded January 10)
• Pepperwood/Anchorage culvert repair (bid opening Aug 15, award September 12)
• Monet Bridge repair (award September 12)
• East Valley wall replacement (budgeted FY 2019-2024)
• Stormwater Master Plan (budgeted FY 2020)
Discussion ensued regarding ongoing issues with culvert in Pepperwood, with staff providing
historical background for the Council.
FY 2020 PUBLIC WORKS ADMIN BUDGET SUMMARY
% Increase/
$ Increase/
Category
% Increase/
$ Increase/
Category
FY 2020 Budget
FY 2019 Budget
Decrease
Decrease
Salary &
8.83%
$46,379
Operating
$1,232,450
Benefits
$350,219
$340,292
2.92%
$9,927
Operating
$89,850
$76,535
17.40%
$13,315
Total Expenses
$4409069
$4169827
5.58%
$239242
FY 2020 FACILITY SERVICES BUDGET SUMMARY
% Increase/
$ Increase/
Category
FY 2020 Budget
FY 2019 Budget
Decrease
Decrease
Personnel
$362,577
$350,568
3.43%
$1209
Operating
$610,825
$492,050
24.14%
$118,775
Total Expenses
$973,402
$842,618
15.52%
$130,784
Mr. Hallock explained he was looking to demolish two (2) buildings during FY 2020 and stated
his team would be making a number of updates which had been put off. Discussion ensued
regarding the number of projects being completed at one time and details of repairs.
FY 2020 FLEET MAINTENANCE BUDGET SUMMARY
% Increase/
$ Increase/
Category
% Increase/
$ Increase/
Category
FY 2020 Budget
FY 2019 Budget
Decrease
Decrease
Salary &
8.83%
$46,379
Operating
$1,232,450
Benefits
$300,424
$289,572
3.75%
$10,852
Operating
$243,950
$236,770
3.03%
$7,180
Total Expenses
$544,374
$526,342
3.43%
$18,032
Mr. Hallock stated there were 85-90 vehicles maintained by two (2) mechanics and noted a few
items were being handled by outside shops, such as specialized items and larger projects.
FY 2020 STREETS AND GROUNDS MAINTENANCE BUDGET SUMMARY
% Increase/
$ Increase/
Category
FY 2020 Budget
FY 2019 Budget
Decrease
Decrease
Personnel
$57107
$525,288
8.83%
$46,379
Operating
$1,232,450
$1,225,490
0.57%
$6,960
Total Expenses
$104,117
$1,750,778
3.05%
$53,339
Village Council Workshop Session held August 7, 2019
Discussion ensued regarding irrigation projects.
FY 2020 SANITATION BUDGET HIGHLIGHTS
Mr. Hallock reviewed the Sanitation budget highlights, including:
• Sanitation Fee and Ordinance Review
o Implement fee structure for commercial customers based on usage
o Residential sanitation fee structure versus ad valorem taxes
o General Fund versus Enterprise Fund
Page 5 of 6
Mr. Hallock reviewed the current rates and associated components for sanitation fees and
presented draft changes. The Councilmembers and staff discussed commercial rates, including
which businesses were high, medium, and low generators, and the factors that go into determining
a rate. Mr. Lukasik pointed out the idea was to add value while providing the best service to
commercial customers at a fair price.
Sanitation Supervisor Jacolby Washington explained the challenges of the current commercial
rates, noting they did not take into account how often a dumpster needed to be emptied, the size
of the dumpster, or operating costs. Discussion ensued regarding comparable municipalities,
companies, and costs.
Councilmember Bickel stated she would like to see hard numbers regarding specific businesses.
The Council decided by consensus to have staff review the proposal and bring it back.
FY 2020 SANITATION REVENUES
% Increase/
% Increase/
$ Increase/
Category
FY 2020 Budget
FY 2019 Budget
Decrease
Decrease
Fees — Refuse
Benefits
Collection
$550,000
$513,500
7.11%
$36,500
Cardboard
$238,900
2.20%
$5,250
Total Expenses
Recycling
$2,000
$1400
-85.71%
($12,000)
S WA Recycling
Revenue Sharing
$1,500
$9,000
-83.33%
($7,500)
Total Revenues
$5539500
$5369500
3.17%
$179000
Mr. Hallock noted a significant decline in revenue due to China not accepting recycling.
Discussion ensued regarding the market for clean, less contaminated recycling.
Councilmember Searcy stated from a moral and ethical standpoint the Village still needed to be
recycling. Mr. Hallock shared historical information regarding the relationship between tipping
fees and recycling.
FY 2020 SANITATION BUDGET SUMMARY
% Increase/
$ Increase/
Category
FY 2020 Budget
FY 2019 Budget
Decrease
Decrease
Salary &
Benefits
$1,534,546
$1,508,363
1.74%
$26,183
Operating
$244,150
$238,900
2.20%
$5,250
Total Expenses
$197789696
$197479263
1.80%
$319433
Village Council Workshop Session held August 7, 2019
Page 6 of 6
FY 2020 BUDGET HEARING AND WORKSHOP DATES
Mr. Lukasik outlined the Budget Workshop dates and stated hearings would be scheduled for
September 12 and 26. He explained the next Workshop would review the Country Club and Parks
and Recreation budgets.
Mr. Hallock asked the Council to consider whether one (1) person could keep up with the
maintenance on the Country Club, noting Public Works would be of some help, but it might mean
other things were neglected.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:57 p.m.
es ica Green, M C, Village Clerk