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R2020-52 Amendment to Interlocal Agreement with Treasure Coast Regional Planning CouncilRESOLUTION 2020-52 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT WITH THE TREASURE COAST REGIONAL PLANNING COUNCIL FOR PLANNING ACTIVITIES RELATING TO THE U.S. HIGHWAY ONE CORRIDOR AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2018-108 on December 13, 2018, the Village Council approved an Interlocal Agreement with the Treasure Coast Regional Planning Council ("TCRPC") for planning and public outreach services necessary to make a recommendation to the Village Council regarding the U.S. Highway One corridor and the proposal to reduce the corridor from a six -lane section to a four -lane section with protected pedestrian and bicycle facilities, street trees and other pedestrian amenities; and WHEREAS, Village Staff is recommending the execution of a First Amendment to the Interlocal Agreement for Phase II of the study for additional data analysis required by the Florida Department of Transportation; the preparation of graphics to assist with an understanding of land repurposing impacts; and the preparation of project cost estimates; and WHEREAS, the Village Council determines that the execution of a First Amendment to the Interlocal Agreement with TCRPC is in the interests of the public health, safety and welfare. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified and are incorporated herein. Section 2. The Village Council hereby approves a First Amendment to the Interlocal Agreement with the Treasure Coast Regional Planning Council for the USI Corridor Update, a copy of which is attached hereto and incorporated herein, and authorizes the Mayor and Village Clerk to execute the First Amendment on behalf of the Village. The total amount of compensation paid to TCRPC shall not exceed $53,860.00, with funds expended from Account No. A5206-33910 (Community Development — Professional Services). Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS 27TH DAY OF AUGUST, 2020. P Seal (Village ) MAYOR ATTEST: 4 v�ti -••T•••N.4 �'11CLAGIf CLERK FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN THE VILLAGE OF NORTH PALM BEACH AND THE TREASURE COAST REGIONAL PLANNING COUNCIL DATED DECEMBER 31, 2018 This First Amendment to the Interloc 1 Agreemt dated December 31, 2018 ("Agreement" hereafter) is made as of the2jiLday oA , 2020, by and between the Village of North Palm Beach, hereinafter refe d to as the "North Palm Beach" and the Treasure Coast Regional Planning Council, hereinafter referred to as "Council", each constituting a public agency as defined in Part I of Chapter 163, Florida Statutes. RECITALS WHEREAS, North Palm Beach and Council entered into an Interlocal Agreement, dated December 31, 2018, to provide services for the US 1 Corridor Update; and WHEREAS, the parties wish to amend the Agreement to allow Council to increase the scope of work, add the associated fee, and adjust the project timeframe, as described below; and WHEREAS, in accord with Section 16, the Agreement can be modified as requested by either party through a written amendment executed by both parties. NOW THEREFORE, in consideration of the mutual promises set forth herein, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Recitals. The parties agree that the recitals set forth above are true and correct and are fully incorporated herein by reference. 2. Amendment. The parties hereby agree to amend the existing Agreement including Attachments "A", "B", and "C" to expand the scope of work and add the associated fees as shown in Attachment "Al". In addition, the parties agree to amend the anticipated schedule as shown in Attachment "Bl" to extend project completion from June 2019 to June 2021 due to additional time being required to complete the expanded scope of work and to amend the existing Agreement to enumerate the items to be provided by North Palm Beach as shown in Attachment "Ci". 3. Entire Agreement, North Palm Beach and Council agree that this Amendment and the Agreement set forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in the Agreement including this Amendment may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. Page 1 of 2 4. Legal Effect. This Amendment shall not become binding and effective until approved by North Palm Beach and the Council and the Effective Date is the date this Amendment is last executed as indicated above. 5. Counterparts. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and will become effective and binding upon the parties as of the effective date at such time as all the signatories hereto have signed a counterpart of this Amendment. 6. Existing Provisions. Except for the provisions of the Agreement specifically modified by this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, North Palm Beach and the Council have caused this First Amendment to be executed the day and year shown above. VILLAGE OF NORTH PAL BEACH By: Susan Bickel Mayor ATTEST Y� Jessic Gr -en Villa e 11erk APPROVED AS TO FORM By: Leonard G. Rubin Leonard G. Rubin, P.A. Village Attorney TREASURE COAST REGIONAL PLANNING COUNCIL By� • Thomas J. Lanah n Executive Director ATTEST By: Phy lis Castro Accounting Manager Page 2 of 2 ATTACHMENT Al NORTH PALM BEACH - US1 CORRIDOR UPDATES PHASE 2 VILLAGE. OF NORTH PALM BEACH, FLORIDA SCOPE OF SERVICES AUGUST 21, 2020 PROJECT DESCRIPTION The Village of North Palm Beach (Village) and the Treasure Coast Regional Planning Council (Council) seek to continue to evaluate US1 in the Village, consider various roadway design alternatives, and provide assistance for a potential lane repurposing application with the Florida Department of Transportation (FDOT) to support enhanced multi -modal transportation, improved quality of life, and safer access along the US1 Corridor through the Village of North Palm Beach. Coordination meetings for the Phase 1 work with the TPA, FDOT, and Village stakeholder committee, staff, and council have identified additional work required for analysis, public input, and completion of a potential lane repurposing application. The project area for the work is focused on, but not limited to, the US1 Corridor through the Village's limits. Additional areas may be included if it is determined additional analyses would benefit the US 1 Corridor master planning efforts. The key elements of the project shall include: • Additional traffic data collection, analysis, and simulations; • Evaluation of design alternatives, including cost estimates; • Public meetings with the Village stakeholder committee and public agencies; • Public presentations to the Village Council regarding the project; and • Completion of a lane repurposing application to FDOT. The Palm Beach Transportation Planning Agency (TPA) is anticipated to be a funding partner in this effort. The portion of work to be provided by Council through TPA funding will be further addressed in a separate agreement between the TPA and Council. SCOPE OF SERVICES Task 1: Traffic Analysis and Lane Repurposing Application To help inform Village discussions regarding the design of USI and as identified by FDOT, Council will provide additional traffic data, traffic simulations, corridor renderings and cross- sections, cost estimates, and all materials necessary for a potential lane repurposing application. Traffic Data and Simulations To supplement the previously submitted Traffic Analysis Technical Memorandum, Council will develop near- and long-term traffic forecasts, a peak -hour queue analysis for Parker Bridge openings, and crash analysis utilizing the Highway Safety Manual and Federal Highway Administration standards. In addition, a traffic analysis simulation will be created, including videos to illustrate the traffic operation of the six -lane and potential four -lane configurations for the corridor. Conceptual Diagrams and Renderings Based on public input and coordination with the Village, TPA, and FDOT, Council will develop a conceptual diagram for the corridor that details a four -lane reconfiguration with a multi -use path and other features as identified. Considering the potential implementation of the Village's updated land development regulations, a pair of photo -realistic digital simulations and corridor cross-section renderings will be developed that represent the six -lane and potential four lane reconfigurations of the corridor. Lane Repurposing Application and Cost Estimates Based on public input and coordination with the Village, TPA, and FDOT, Council will develop a lane repurposing application, appropriate for submittal to FDOT by the Village Council, for the construction of a four -lane design for the corridor. In addition, a preliminary engineering cost estimate will be developed that includes mobilization, design, engineering, and construction costs as well as an anticipated assignment of costs to FDOT, Palm Beach TPA, and the Village. Council will facilitate up to three (3) coordination meetings with FDOT and Palm Beach TPA to inform the costs, anticipated assignment, and integration into. the Palm Beach TPA Long -Range Transportation Plan as appropriate. Deliverables Specific deliverables will include: 1. Updated Traffic Analysis Technical Memorandum, including updated traffic forecasts, Parker Bridge queue analysis, and crash analysis 2. Traffic Analysis Simulations, including videos of various alternatives 3. Corridor Conceptual Diagram, Renderings, and Cross -Sections 4. Lane Repurposing Application with Cost Estimate 5. Meeting Agendas and Meeting Notes for up to three (3) Coordination Meetings. Task 2: Public Outreach Village Open House Council will participate in a Village Open House to receive public input and provide an overview of various design alternatives for the corridor. Council will provide a narrated power point 2 presentation that includes the corridor analysis, diagrams, renderings, and illustrations described in Task One. Village Council Presentations Council staff, along with the traffic engineering subconsultant, will participate in up to two (2) Village Council meetings to help inform Village Council consideration of the roadway configuration and potential lane repurposing. In addition, Council staff will participate in up to two (2) additional Village Council meetings as requested to provide additional information on the various corridor design alternatives. T1P1ivernhles, Specific deliverables will include: 1. Participation in Village Open House, including power point presentation 2. Project Memorandum, including a. Open House Documentation b. Summary of Public Input 3. Participation in Village Council meetings I. Project Deliverables TCRPC shall provide the Village with the following deliverables as final work products: 1. Updated Traffic Analysis Technical Memorandum, including updated traffic forecasts, Parker Bridge queue analysis, and crash analysis 2. Traffic Analysis Simulations, including videos of various alternatives 3. Corridor Conceptual Diagram, Renderings, and Cross -Sections 4. Completed Lane Repurposing Application with Cost Estimate 5. Meeting Agendas and Meeting Notes for up to three (3) Coordination Meetings 6. Participation in Village Open House, including power point presentation 7. Project Memorandum, including a. Open House Documentation b. Summary of Public Input 8. Council staff participation in up to two (2) Village Council meetings with traffic engineering sub -consultant and Council staff participation in up to two (2) additional Village Council meetings. 3 II. Fees and Reimbursable Expenses 1. Fees: The total fee for the North Palm Beach US 1 Corridor Update, Phase 2 as described in the scope above, shall be $53,860. Funding for this effort will come from the Village of North Palm Beach with potential assistance from the Palm Beach TPA. The total fee includes travel, out of pocket expenses (printing and reproduction costs), mail, couriers, and other costs related to the professional services to be provided, including all sub -consultant costs. In the event that funding is secured from the TPA to the Council, the amounts due from North Palm Beach will be adjusted accordingly. 2. Payment Schedule: The fee payments to the Council shall be according to the following schedule: ® 20% ($10,772) of the professional fees due upon execution of this agreement. ® 70% ($37,702) of the professional fees due upon completion of Task 1 (Traffic Analysis and Lane Repurposing Application) ® 10% ($5,386) of the professional fees due upon completion of Task 2 (Public Outreach). III. Anticipated 'Timeline TCRPC anticipates project kickoff in September 2020 and completion of all tasks -by June 2021. An anticipated project schedule, contingent upon exucution of the amended Interlocal Agreement in August 2020, is included in Attachment B. Additional items to be provided by the Village are included as Attachment C. M A.'ITACHIENT B I NORTH PALM BEACH - USI CORRIDOR UPDATE, PHASE 2 ANTICIPATED PROJECT SCHEDULE AUGUST21, 2020 2 0 2 012 0 2 1 DEC IJAN IFEB ATTACHMENT C1 NORTH PALM BEACH - US1 CORMOR UPDATE9 PRASE 2 VILLAGE TO PROVIDE BASE INFORMATION: ® GIS data sets or AutoCAD file and hard copy to scale showing public rights-of-way, easements, building footprints, edge of pavement of existing streets, lot lines (property lines), street names, etc. of study area. ® Aerial and corridor photographs (TIF or JPEG format) to scale of study area in digital and hard copy formats. NOTE: The scale will be determined based on the scope of work and size and location of the study area. ® Base information regarding engineering, drainage, and/or regulatory constraints of the study area (if any). ® Zoning and Future Land Use Information (GIS data set, hard copy). Existing codes, regulating plans or other adopted zoning requirements. Traffic counts for all main roads (if available). ® Other master plans and all information of relevance to the study area. ® Open House Venue. The Village shall provide an appropriate location for the open house event. ® Food for Public Attending the Open House. The Village shall provide light refreshments for the public attending the open house. ® Advertising Costs. Council will assist in the creation of flyers, development of press releases, and other forms of advertising. Mailing and postage are the Village's responsibility. Co