07-23-2020 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 23, 2020
Present: Susan Bickel., Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Bickel called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Mullinix gave the invocation and Mayor Bickel led the public in the Pledge.
There was no ex -parte communication by Council for the following item:
ORDINANCE 2020-03 — CODE AMENDMENT — PROSPERITY HARBOR NORTH PLANNED
UNIT DEVELOPMENT
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Aubrey to adopt
on first reading Ordinance 2020-03 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING THE PROSPERITY HARBOR NORTH PLANNED UNIT
DEVELOPMENT BY AMENDING ORDINANCE NO. 01-2000 TO MODIFY THE
REGULATIONS APPLICABLE TO DOCKS AND PIERS ON THE INTRACOASTAL LOTS;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE.
Community Development Director Jeremy Hubsch explained the purpose of the Ordinance. Mr.
Hubsch stated that Mr. Milledge from Cotleur & Hearing would be giving a presentation on behalf
of the applicant, Joseph Little.
Mr. Milledge began the presentation and reviewed and discussed the proposed changes. Mr.
Milledge explained that the applicant's request was to allow docks on intracoastal lots up to six
feet in width with no dock extending more than five feet from the property line and allow "L" and
"T" heads to be up to eight feet in width. The request was seeking an amendment to the regulations
in Exhibit "A" of the Planned Unit Development. The requested increase in the width of the "L"
and "T" head piers requires a waiver of Section 5-84(6) of the Village Code. Mr. Milledge stated
that the structure would remain in the envelope depicted in Exhibit "A" of the ordinance and the
overall length of the structure would not increase based on the proposal.
Minutes of Village Council Meeting held July 23, 2020
Page 2 of 5
ORDINANCE 2020-03 — CODE AMENDMENT — PROSPERITY HARBOR NORTH PLANNED
UNIT DEVELOPMENT continued
Joseph Little, 700 Sandy Point Lane, stated that a permit for the proposed changes has already
been obtained from the Department of Environmental Protection and the Army Corp of Engineers
and the only remaining restriction was in the Planned Unit Development. Mr. Little stated that
there was unanimous consent received through signed letters from all of the intracoastal owners
within the development.
President Pro Tem Norris asked why staff recommended denying the request.
Mr. Hubsch stated that staff was no longer recommending denial of the request. Initially staff
recommended denial to the Planning Commission because of the request for an 8 foot "T" head
which was currently not permitted in the code, but after discussion with the Planning Commission
and the fact that they unanimously recommended approval, staff was no longer recommending
denial and was in full agreement with the Planning Commission.
Thereafter, the motion to adopt Ordinance 2020-03 on first reading passed unanimously.
ORDINANCE 2020-04 — CODE AMENDMENT — CIVIL RIGHTS
A motion was made by Councilmember Aubrey and seconded by Councilmember Searcy to adopt
on first reading Ordinance 2020-04 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING CHAPTER 1, "GENERAL PROVISIONS," OF THE
VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW SECTION 1-11, "CIVIL
RIGHTS;" PROVIDING FOR A STATEMENT OF PURPOSE AND THE ADOPTION OF THE
NORTH PALM BEACH CIVIL RIGHTS ACT; PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Rubin explained the purpose of the ordinance and stated that the ordinance was a policy statement.
Thereafter, the motion to adopt Ordinance 2020-04 on first reading passed unanimously.
CONSENT AGENDA
President Pro Tem Norris moved to approve the Consent Agenda. Vice Mayor Mullinix seconded
the motion which passed unanimously. The following items were approved:
Resolution — Approving a contract with In & Out All Access System, Inc. for replacement
of the gates at the Public Safety Building at a total cost of $39,173.
Resolution — Approving a federally -funded subaward and grant agreement with the State
of Florida Division of Emergency Management for the receipt of FEMA grant funds.
Receive for file Minutes of the Recreation Advisory Board meeting held 5/12/20.
Receive for file Minutes of the Golf Advisory Board meeting held 5/18/20.
Receive for file Minutes of the Planning Commission meeting held 6/2/20.
Receive for file Minutes of the Recreation Advisory Board meeting held 6/9/20.
Minutes of Village Council Meeting held July 23, 2020
Page 3 of 5
RESOLUTION 2020-47 — TENTATIVE MILLAGE RATE
A motion was made by Councilmember Aubrey and seconded by President Pro Tem Norris to
adopt Resolution 2020-47 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ADOPTING A TENTATIVE MILLAGE RATE OF 7.5000 MILS FOR
FISCAL YEAR 2021; ESTABLISHING A DATE, TIME AND PLACE FOR THE FIRST
HEARING ON THE TENTATIVE BUDGET AND PROPOSED MILLAGE RATE;
AUTHORIZING THE VILLAGE MANAGER TO SUBMIT THE REQUIRED FORMS TO THE
PALM BEACH COUNTY PROPERTY APPRAISER; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Lukasik reviewed the FY 2021 Preliminary Budget presentation which was presented at the
Preliminary Budget Workshop meeting on July 16"'. Mr. Lukasik stated that some updates were
made since the presentation was last given and he reviewed and explained the updates. The Tennis
and Pool Operations were included in the Country Club Budget and updates were made to
Personnel Changes, Budgeted Debt Service, Loan Repayment Schedule, Country Club
Preliminary Budget Summary (Revenues), Country Club Preliminary Budget Summary
(Expenses) and Taxable Value and Millage Section. An FY 2021 Country Club Preliminary
Budget Summary (by Profit Center) was added to the presentation.
Mr. Lukasik stated that staff was recommending retaining the Fiscal Year 2020 millage rate of
$7.5000 for Fiscal Year 2021. Mr. Lukasik explained that the recommendation was for the
preliminary budget and Council may reduce the rate for the final adopted budget. Mr. Lukasik
reviewed the FY 2020-2021 Budget Workshop Schedule and stated that a Council Budget
Workshop with Village Departments would take place on August 15, 2020.
Thereafter, the motion to adopt Resolution 2020-47 passed unanimously.
RESOLUTION 2020-48 — COUNTRY CLUB MONUMENT SIGN
A motion was made by Councilmember Aubrey and seconded by President Pro Tem Norris to
adopt Resolution 2020-48 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A CONTRACT WITH FERRIN SIGNS, INC. FOR THE
CONSTRUCTION OF A MONUMENT SIGN AT THE NORTH PALM BEACH COUNTRY
CLUB AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE
CONTRACT; APPROVING PAYMENT TO ART SIGN GROUP FOR DESIGN AND
CONSULTING SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik stated that there was a last minute change to the sign company that staff was
recommending for approval. Staff originally recommended approval of a contract with Alternative
Sign Group, Inc. Mr. Lukasik stated that Ferrin Signs, Inc. was the lowest bidder out of the four
Request for Proposals received. Mr. Lukasik stated that he could not find any reason not to
contract with the lowest bidder. Mr. Lukasik also explained that in addition to the cost of the
monument sign, Mr. Mike Sidello of Art Sign Group was paid $5,000 by the Village for design
work and consultation services provided for the monument sign. Mr. Lukasik recommended
approving a contract with Ferrin Signs, Inc. for the Country Club monument sign and confirmation
of payment to Mr. Sidello for design and consulting services.
Minutes of Village Council Meeting held July 23, 2020
Page 4 of 5
RESOLUTION 2020-48 — COUNTRY CLUB MONUMENT SIGN continued
Discussion ensued between Mr. Rubin and Council regarding the timing for the Country Club
monument sign in the contract.
Mr. Rubin stated that he was unaware of what was discussed with the vendor regarding the timing
of completion for the monument sign but if an agreement could not be met between staff and the
vendor, the contract would not be executed.
Thereafter, the motion to adopt Resolution 2020-48 passed unanimously.
RESOLUTION — ENGINEERING SERVICES FOR ANCHORAGE PARK MARINA DRY
STORAGE COMPOUND RENOVATION PROJECT
Mayor Bickel stated that the agenda item was removed and would be postponed until the Recreation
Advisory Board has a chance to discuss.
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Richard Fresemen, 419 Anchorage Lane, expressed his concerns and gave considerations and
recommendations regarding future proposed changes to U.S. Highway 1.
MAYOR AND COUNCIL MATTERS/REPORTS
Councilmember Searcy commented on the Junior Golf Tournament and the national recognition
they received.
Mayor Bickel recommended having a fixture discussion regarding residential swale parking.
VILLAGE MANAGER MATTERS/REPORTS
Melinda Miller of Trainnovations, Inc. began a Strategic Planning presentation.
Vice Mayor Mullinix asked for clarification on the projects ranking and prioritization.
Ms. Miller explained that she was presenting the projects that Council ranked and staff prioritized.
Vice Mayor Mullinix requested to review the ranking and prioritization of the projects by Council only.
Ms. Miller and Ms. Pulliam stated that in the final report a listing with staff prioritization and a
separate scatter gram with just Council prioritization and ranking would be provided.
Ms. Miller reviewed six recommendations for Council to implement in order to continue moving
through the Strategic Planning Cycle of Improvement. The six recommendations were as follows:
1) Eliminate projects that were determined to be of "no value", 2) Review certain projects to better
determine their overall value and whether they should be eliminated or left on the list, 3) Add a
new project for Public Outreach, 4) Review, revise and better define the Village's Vision, Mission,
Values, and Strategic Goals, 5) Establish ongoing Citizen and Business Surveys interspersed with
community focus groups, 6) Define measurements for Strategic Goals.
Discussion and question and answer ensued between Ms. Miller and Council regarding the six
recommendations.
Minutes of Village Council Meeting held July 23, 2020 Page 5 of 5
VILLAGE MANAGER MATTERS/REPORTS continued
Discussion ensued regarding citizen and business perception surveys and how and when to
implement them.
Ms. Miller asked for direction on the recommendations.
Council came to consensus to move forward in the next fiscal year with recommendations four
and six and to change the order of recommendations five and six by changing recommendation
five to six and recommendation six to five.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 9:32 p.m.
Jes i a Green, MM illage Clerk