R2019-87 State Aid to Libraries GrantRESOLUTION 2019-87
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
- PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING;
PROVIDING THE REQUIRED ASSURANCES AND CERTIFICATIONS;
AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT; APPROVING
AN ANNUAL PLAN OF SERVICES; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid
to Libraries Grant Funding; and
WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to
Libraries Grant Funding, provide the required certifications necessary for the receipt of such funding;
and approve the annual plan of services required as part of the application process; and
WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public
health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Village Council authorizes members of Village Administration and the appropriate
Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant
Funding, including the filing of all required application forms, preparing the required supporting
documentation, and executing the State Aid to Libraries Grant Agreement. The Village Council
further authorizes the Mayor to execute all required Certifications, including the: Certification of
Hours, Free Library Service and Access to Materials; and the Certification of Credentials.
Section 3. The Village Council hereby approves the annual plan of services attached hereto as
Exhibit "A," which is incorporated herein by reference, and authorizes the submission of this
document in support of the Village's State Aid to Libraries Grant Funding Application.
Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the
extent of such conflict.
Section 5. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS 12TH DAY OF SEPTEMBER, 2019.
(Village Seal)
ATTEST:
VILLAGE CLERK
T
MAYOR
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
the North Palm Beach Village Council, governing body for the North Palm Beach Public Library hereby certifies that the following
statenr,rAs are rue for the time period October 1, 2017 through June 30, 2020:
Provides fi•ee lbrary service, including loaning materials available for circulation fi•ee of charge and providing reference and
niformation services free of charge;
Provides access to materials, inforrnation and services for all residents of the area served; and
Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday
through Saturday, on a schedule detemfned by the library system).
Signature
0 September 12, 2019
Chair, Library Gove K Body Date
Darryl C. Aubrey, Mayor
N am (Typed)
Page: l
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials — Single Library Administrative Head
The Village Council of the Village of North Palm Beach
(Name of library governing body)
governing body for the
North Palm Beach Public Library ,
(Name of library)
hereby certifies that the incumbent single library administrative head,
Zakariya M. Sherman
(Name of incumbent)
• Has completed a library education program accredited by the American Library
Association;
• Has at least two years full-time paid professional experience, after completing the
library education program, in a public library open to the public for a minimum of 40
hours per week;
• Is employed full time by the library's governing body;
• Is responsible for the overall management or coordination of the library within the
framework established by interlocal or other agreements, plans, policies and
budgets;
• Is responsible for developing a single long-range plan for all library outlets, a single
annual plan of service and a budget; and
• Is responsible for implementing the long-range plan, annual plan of service and
budget as well as preparing reports on behalf of the library.
Signature
Chair, Library G6verning Body
Darryl C. Aubrey, Mayor
Name (Typed)
September 12, 2019
Date
State Aid to Libraries Grant Certification of Credentials (Form DLIS/SA01)
Chapter 1 B -2.011(2)(a), Florida Administrative Code, Effective 07/2017 Page 1 of 1
20 -ST -61
North Palm Beach Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
North Palm Beach Village Council for and on behalf of North Palm Beach Public
Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information
Services, hereinafter referred to as the "Division," and the North Palm Beach Village Councilfor and on behalf of
North Palm Beach Public Library, hereinafter referred to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to
Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2019-20 State Aid to
Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The
Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the
application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Grant Purpose.This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose
for which these funds were appropriated
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount
that is calculated and based upon local funds expended during the second preceding fiscal year for the
operation and maintenance of the library. For this grant, the local expenditures shall have been made
during the period October 1, 2017 - September 30, 2018.
In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library
service to the residents of its legal service area for the period October 1, 2017 through June 30, 2020.
The Grantee shall:
o Have a single adnninistrative head employed full time by the library's governing body;
o Provide free library service, including loaning materials available for circulation free of charge and
providing reference and information services free of charge;
o Provide access to materials, information and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or more each week
(excluding holidays; between Sunday through Saturday, on a schedule deternnined by the library
system) during the length of the agreement.
Page: I
Stine Aid to hhraries (_ir.mt Agreeuknt (1-ormllLIS'SA02)
Chapter 113 2.0 I I {2)(a ), Code, L•.(re etive Q -2019
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to
be awarded.
Payment 1, Delivcrable/1'ask 1
Payiyeiit will be an advance in the armu t of 100% of the grant award for the period October 1, 2017 though June 30, 2020.
Ure Crantee will:
o Have expended funds to provide free library service during the period October 1, 2017 - September
30, 2018;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period
October 1, 2017 - September 30, 2018 only;
o Provide documentation showing that at least one library, branch library or member library is open
40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule
determined by the library system) during the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head; and
o Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant funds shall be used for the operation and maintenance of the library. The allowable budget
categories are: Persomlel Services (salaries, wages, and related employee benefits provided for all
persons employed by the reporting entity whether on full -tune, part-time, temporary, or seasonal basis);
Operating Expenses (expenditures for goods and services which primarily benefit the current period and
are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library
budget).
2. Length of Agreement.This Agreement covers the period of October 1, 2017 to June 30, 2020, unless
terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start
of the Grantee's second preceding fiscal year (October 1, 2017) and concludes with the end of the State of
Florida's current fiscal year (June 30, 2020).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the
Grantee during their second preceding fiscal year (October 1, 2017 — September 30, 2018) for the operation
and maintenance of a library and shall not exceed the amount specified in Attachment B. No costs incurred
after the second preceding fiscal year shall be allowed unless specifically authorized by the Division.
4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's
contract manager, named below, will be responsible for monitoring its performance under this Agreement and
will be the official contact for each party. Any notice(s) or other communications in regard to this agreement
shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract manager within 10 days
of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator
Page: 2
Suite Aid to Libraries Grtnt A!reenx^nt Worm DLIS SA02)
01apuer IR -2.0(k' -)(n), Pkxida Adminis rauivc Code_ Ffl' cove (X2014
Florida Department of State
R.A. Gray Building
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: nnarian.deeney@dos.anyflorida.com
For the Grantee:
Zakariya Sherman
North Palm Beach Public Library
303 Anchorage Drive North Palm Beach Florida 33408
Phone: 561.841.3373
Email: zsherman@village-npb.org
5. Grant Payments. The total grant award shall not exceed the amount specified on the "Fiscal Year 2019-20
State Aid to Libraries Final Grants" document (Attachment B), which shall be paid by the Division in
consideration for the Grantee's minimum performance as set forth by the terms and conditions of this
Agreement. Payment will be an advance in the amount of 100% of the grant award as specified in Attachment
B. Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant
payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit
Authorization form (fornnixurber DFS -AI -26E, rev6/2014), incorporated by reference, to the Florida Department of
Financial Services, If EFT has already been set up for your organization, you do not need to submit another
authorization form unless you have changed bank accounts. To download this form visit
myfloriclacfo.com/DivLsion/AA/Fort-iis/DFS-Al-26E.pdf. The form also includes tools and information that
allow you to check on payments.
7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a
payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services
(DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to
report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit flvendor.myfloridacfo,com/. A copy of the Grantee's Florida Substitute Form W-9 must
be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for failure to
perform the mininnlm level of services required by this Agreement in accordance with Sections 215.971 and
287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time
that the library failed to perform the miiumum level of services. The prorated reduction will be in the same
percentage as the percentage of time that the library was not providing minimum level of services.
9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid
Page: 3
Suttc Aid to Libraries Grant Aereem nt fonn DLIS SA02)
Chapter I li-? 0t 1(2)(a), Florida Athnliisuative Code, FflT ccivi 06 2019
to Libraries Grant Raiding for activities and publications supported by grant funds. Any announcements,
information, press releases, publications, brochures, videos, web pages, programs, etc, created as part of a
State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds
were used to create them.
Use the following text:
"This project has been funded funder the provisions of the State Aid to Libraries Grant program, administered
by the Florida Department of State's Division of Library and Information Services."
10. Non -allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this
agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in
compliance with the state guidelines for allowable project costs as outlined in the Department of Financial
Services' Reference Guide for State Expenditures (dated February, 2011), incorporated byreference, which are
available online at MLIoridacfo.coiiYDivisioir/AA/Manuals/ALxlitinJReference Guide For State Expenditures.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in
accordance to the provisions of Section 112,061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida
Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been
advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is
entitled Lander the terms and conditions of the agreement must be refunded to the state agency. Further, the
recipient may expend funds only for allowable costs resulting from obligations incurred during the specified
agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and
regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's
Reference Guide for State Expenditures (dated February, 2011)
(mylloridaefo cotWDivisioiVAA/Manu<1ls/Audkitig/Reference Gtide For State Expenddures ), incorporated by reference.
13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made
payable to the order of "Department of State" and mailed directly to the following address: Florida Department
of State, Attention: Marian Deeney, Division of Library and Information Services, 500 South Bronough Street,
Mail Station #9D, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or
other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of
$15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an audit pursuant to
Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a
Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it
did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations
pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year.
Page: 4
State .aid to I ihr cries Graaf Aareemnt (Form DLISISA02)
(11ap[er 113-2.01 If 2)(a), Florida Adminisnative Code, 111cctwclN�'_U10
15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other
records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5)
fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim
made before the expiration of the five-year period, the records shall be retained for five fiscal years after the
litigation, audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of
expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized
representative of the State of Florida for inspection at reasonable tulles for the purpose of making audits,
examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally
cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials
made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as
the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for
assistance if it receives a public records request related to this Agreement.
18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement,
Florida Department of State policies and guidance, local policies, or other applicable law or that has not
subnnitted required reports or satisfied other adnninistrative requirements for other Division of Library and
Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs
(OCHIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure.
OCHIP Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and the
Division of Library and Information Services. Grant compliance issues must be resolved before a grant award
agreement may be executed and before grant payments for any OCHIP grant may be released.
19. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record
of the use of all grant funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt,
maintenance and expenditure of state funds;
b) Accounting records must adequately identify the sources and application of funds for all grant activities
and must classify and identify grant funds by using the same budget categories that were approved in the
grant application. if Grantee's accounting system accumulates data in a different format than the one in
the grant application, subsidiary records must document and reconcile the amounts shown in the
Grantee's accounting records to those amounts reported to the Division;
c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used
for revenues and expenses described in the Scope of Work and detailed in the Estirnated Project Budget;
cl) The name of the account(s) must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for all funds,
property and other assets; and
Page: 5
State Aid to Libraries (;rant Agreement (Form DUS1:SA02)
C91,tpter I13 3.U1 I(2)(a), Florida Administrative Code, I.Occtive W-2019
Accounting records must be supported by source documentation and be in sufficient detail to allow for a
proper pre -audit and post -audit (such as invoices, bills and canceled checks).
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement
are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon
which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the
Division shall have no further liability to the Grantee beyond those amounts already expended prior to the
termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to
those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced
accordingly.
21. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the state judicial
branch or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers,
agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors
and not as officers, agents or employees of the state, The Grantee is not entitled to accrue any benefits of state
employment, including retirement benefits and any other rights or privileges connected with employment by the
State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred
in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to
provide conuinodities required by this Agreement. The Division shall not be liable to any subcontractors) for
any expenses or liabilities incurred raider the Grantee's subcontract(s), and the Grantee shall be solely liable to
its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the
necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will
not be considered or permitted to be agents, servants, joint venturers or partners of the Division.
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee,
its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or
negligence to the Division.
a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and
property damage arising out of activities related to this Agreement by the Grantee, its agents, servants,
employees and subcontractors. The Grantee shall indenuffy and hold the Division harnnless from any
and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is
governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or
increases the limits of its liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of
collection related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement,
Page: 6
State Aid to I.ihmries Gram Aa_mem nt (Form DHS SA02)
('halter IR -2.0I If 2)(a), Florida Administrative Codi-, F.Rctive 00-2019
including entering into subcontracts with vendors for services and commodities, provided that such
subcontract has been approved in writing by the Department prior to its execution and provided that it is
understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses
or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor
for all expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict
conformity with all applicable laws and regulations of the local, state and federal law. For consequences of
noncompliance, see Sectionl8, Noncompliance.
26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement
or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap,
pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services
under this Agreement.
27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold
subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant
funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this
Agreement.
28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its
obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall
give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not
cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method
that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be
compensated for any work completed in accordance with this Agreement prior to the notification of termination
if the Division deems this reasonable wider the circumstances. Grant funds previously advanced and not
expended on work completed in accordance with this Agreement shall be returned to the Division, with interest,
within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to
additional damages if grant funds are returned under this Section.
29. Preservation of Remedies. No delay or onnission to exercise any right, power or remedy accruing to either
party upon breach or violation by either party under this Agreement shall impair any such right, power or
remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default
or any similar breach or default.
30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights,
duties or obligations under this Agreement without the prior written consent of the Division, which shall not
unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the
project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all
work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section
20.06, Florida Statutes or otherwise, the rights, duties and obligations wider this Agreement shall be
transferred to the succeeding governmental agency as if it was the original party to this Agreement.
Page: 7
State Aid to Libraries brant Agreenx nt (Form r)1. S/1.)A02)
Chapter 113-2.011(2)(,1), Florida Adinims( 'love Code, [411 cnvc (N.2019
31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide
maximum open competition when procuring goods and services related to the grant -assisted project in
accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable
procurement method described below:
a) Purchases Up to $2,500: Procurement of goods and services where individual purchases do not
exceed $2,500 do not require competition and may be conducted at the Grantee's discretion.
b) Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing
between $2,500 and $35,000 require informal competition and may be procured by purchase
order, acceptance of vendor proposals or other appropriate procurement document.
b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may
be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may
be procured by purchase order, acceptance of vendor proposals or other appropriate procurement
document.
32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest
described in Sections 112.311 through 112.326, Florida Statutes and affnnns that it will not enter into or
maintain a business or other relationship with any employee of the Depart7nnent of State that would violate those
provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of
State prior to entering into any business or other relationship with a Department of State Employee to avoid a
potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information
Services.
34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a
violation of Section 274A (a) of the Immigration and Nationality Act. If the Grantee knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder
will remain in full force and effect, and such term or provision shall be deemed stricken.
36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the
standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of
1990 (ada_gov (as of April 2019)), incorporated by reference).
37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance
with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in
Leon County, Florida.
Page: 8
State Aid to Libraries brant At!rcei nt (Form DHS SA02)
C1tapter 113-2.011(2)(x), Florida ,administrative Code, Effective 06-2019
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or
monitoring by the Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and
section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not
be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or
other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the
Chief Financial Officer (CFO) or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR
§200.90, §200.64, and §200.70.
A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program -
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements.
Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this
agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources
of federal awards, including federal resources received from the Department of State. The determination of
amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR
200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2
CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR 200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient
expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be
Page: 10
State Aid to Libraries Chant Agreement (Foran DLIS/SA02)
Chapter IB -2.011(2)(a), Florida Administrative Code, Effective 06-2019
paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient
must have a state single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S. ;
Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of State, other state agencies, and
other nonstate entities. State financial assistance does not include federal direct or pass-through awards and
resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies
with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as
defined by Section 215.97(2) F.S. , and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending
June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is
not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal
year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.S., the cost
of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from
the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this
agreement and the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
h!42://www.mAoridacfo.com/
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
http://www.leg.state.fl.us/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512,
by or on behalf of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Page: 11
State Aid to Libraries Grant Agreenrnt (Form DLIS/SA02)
Chapter 18-2.011(2)(x), Plotida Adminisoative Code, Effective 06-2019
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required forms for submitting the single audit reporting
package. Updates to the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
Any reports, management letter, or other information required to be submitted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and
Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in
accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities)
and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting package.
Part IV: Record Retention
The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this
agreement for a period of five years from the date the audit report is issued, and shall allow the Department of
State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall
ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or
Auditor General upon request for a period of at least three years fiom the date the audit report is issued, unless
extended in writing by the Department of State.
Page: 12
State Aid to Libraries Grant Agreement (FrnmDLIS/SA02)
Chapter IB -2.011(2)(a), Floiida Administrative Code, Effective 06-2019
EXHIBIT -
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at bUs:Happs.fldfs.com/fsaa/.
Page: 13
State Aid to Libraries Gant Agreement (Form ALIS/SA02)
Chapter IB -2.011(2)(a), Florida Administrative Code, Effective 06-2019
ATTACHMENT B
Fiscal Year 2019-20 State Aid to Libraries Final Grants
Page: 14
State Aid to Libraries Grant Agreenwnt (FormDL)S/SA02)
Chapter IB -2.011(2)(a), Florida Administrative Code, Effective 06-2014
ALACHUA
BAKER
BAY
BRADFORD
BREVARD
BROWARD
CALHOUN
CHARLOTTE
CITRUS
CLAY
COLLIER
COLUMBIA
DESOTO
DIXIE
DUVAL
ESCAMBIA
FLAGLER
FRANKLIN
GADSDEN
GILCHRIST
GLADES
GULF
HAMILTON
HARDEE
HENDRY
HERNANDO
HIGHLANDS
HILLSBOROUGH
HOLMES
INDIAN RIVER
JACKSON
JEFFERSON
LAFAYETTE
LAKE
LEE
LEON
LEVY
LIBERTY
MADISON
MANATEE
MARION
MARTIN
Division of Library and Information Services
Comparison of FY2018-19 Final Grants with FY2019-20
Estimated Grants
8/6/2019
2019-20 Estimated Grants
2018-19 Grants
OPERATING EQUALIZATION TOTAL GRANT:
GRANT GRANT OPERATING
AND
EQUALIZATION
363,587
0
363,587
4,296
57,099
61,395
53,361
0
53,361
11,444
303,588
315,032
380,163
0
380,163
1,398,383
0
1,398,383
7,973
213,687
221,660
105,378
0
105,378
69,705
0
69,705
59,232
0
59,232
195,181
0
195,181
21,529
521,247
542,776
4,838
63,402
68,240
5,260
140,680
145,940
760,288
0
760,288
115,188
0
115,188
26,107
0
26,107
4,718
61,403
66,121
16,720
439,259
455,979
3,110
41,471
44,581
1,657
22,130
23,787
3,491
45,691
49,182
8,882
236,599
245,481
3,078
40,308
43,386
10,806
140,702
151,508
51,174
521,247
572,421
14,638
179,669
194,307
969,521
0
969,521
2,977
39,858
42,835
86,869
0
86,869
8,553
111,999
120,552
5,646
150,753
156,399
1,259
16,917
18,176
171,395
0
171,395
594,853
0
594,853
150,760
0
150,760
7,757
101,314
109,071
1,854
49,861
51,715
8,217
219,046
227,263
170,550
0
170,550
122,756
0
122,756
95,408
01
95,408
2019-20 Estimated Grants
OPERATING EQUALIZATION TOTAL GRANT:
GRANT GRANT OPERATING
AND
EQUALIZATION
419,464
0
419,464
3,836
51,977
55,813
60,079
0
60,079
11,980
323,942
335,922
454,090
0
454,090
1,505,471
0
1,505,471
9,245
252,560
261,805
121,131
0
121,131
72,862
0
72,862
83,562
0
83,562
221,697
0
221,697
21,038
551,120
572,158
5,271
70,425
75,696
3,630
49,482
53,112
818,734
0
818,734
139,686
0
139,686
27,840
0
27,840
5,271
69,942
75,213
14,269
382,127
396,396
3,377
45,913
49,290
2,477
33,710
36,187
3,610
48,164
51,774
9,553
259,424
268,977
4,477
59,761
64,238
11,398
151,284
162,682
58,413
552,801
611,214
15,369
192,291
207,660
1,019,782
0
1,019,782
3,362
45,881
49,243
91,514
0
91,514
9,299
124,129
133,428
5,458
148,570
154,028
3,229
88,454
91,683
181,194
0
181,194
650,986
0
650,986
158,833
0
158,833
7,403
98,559
105,962
1,919
52,608
54,527
8,927
242,570
251,497
186,336
0
186,336
134,7231
0
134,723
109,4141
0
109,414
Difference
55,877
(5,582)
6,718
20,890
73,927
107,088
40,145
15,753
3,157
24,330
26,516
29,382
7,456
(92,828)
58,446
24,498
1,733
9,092
(59,583)
4,709
12,400
2,592
23,496
20,852
11,174
38,793
13,353
50,261
6,408
4,645
12,876
(2,371)
73,507
9,799
56,133
8,073
(3,109)
2,812
24,234
15,786
11,967
14.006
Page 1 of 3
Division of Library and Information Services
Comparison of FY2018-19 Final Grants with FY2019-20
Estimated Grants
8/6/2019
Page 2 of 3
2018-19 Grants
2019-20
Estimated Grants
OPERATING
GRANT
EQUALIZATION
GRANT
TOTAL GRANT:
OPERATING
AND
EQUALIZATION
' OPERATING
aGRANT
I
EQUALIZATION
GRANT
TOTAL GRANT:
OPERATING
AND
EQUALIZATION
Difference
MIAMI-DADE
1,363,324
0
1,363,324
-s 1,572,231
0
1,572,231
208,907
MONROE
74,262
0
74,262
84,061
0
84,061
9,799
NASSAU
30,811
0
30,811
' 32,813
0
32,813
2,002
OKALOOSA
85,284
0
85,284
" 91,883
0
91,883
6,599
OKEECHOBEE
6,853
89,471
96,324
7,659
101,924
109,583
13,259
ORANGE
830,417
0
830,417'
953,803
0
953,803
123,386
OSCEOLA
162,424
0
162,424
176,522
0
176,522
14,098
PALM BEACH
1,002,522
0
1,002,522
1,057,153
0
1,057,153
54,631
PASCO
148,477
0
148,477
170,379
0
170,379
21,902
PINELLAS
709,858
0
709,858
747,810
0
747,810
37,952
POLK
249,327
0
249,327
302,342
0
302,342
53,015
PUTNAM
12,050
152,905
164,95511
10,360
134,016
144,376
(20,579)
SAINT JOHNS
134,619
0
134,619
; 150,483
0
150,483
15,864
SAINT LUCIE
100,926
0
100,926
118,339
0
118,339
17,413
SANTA ROSA
45,251
0
45,251
s 48,913
0
48,913
3,662
SARASOTA
258,743
0
258,743'
272,453
0
272,453
13,710
SEMINOLE
148,756
0
148,756
jj 156,709
0
156,709
7,953
SUMTER
56,961
0
56,961
66,711
0
66,711
9,750
SUWANNEE
28,247
521,247
549,494
29,912
552,802
582,714
33,220
TAYLOR
5,608
73,802
79,410
5,274
70,758
76,032
(3,378)
UNION
3,252
87,427
90,679
3,265
89,479
92,744
2,065
VOLUSIA
376,694
0
376,694
404,345
0
404,345
27,651
WAKULLA
6,896
90,981
97,877
7,080
95,223
102,303
4,426
WALTON
18,784
0
18,784
20,173
0
20,173
1,389
WASHINGTON
6,478
172,043
178,521-1
8,244
223,189
231,433
52,912
ALTAMONTE
SPRINGS
10,053
10,0531,
11,093
11,093
1,040
APALACHICOLA
2,141
2,141
2,627
2,627
486
BOYNTON
BEACH
60,001
60,001,,l
F
61,576
61,576
1 1,575
DELRAY BEACH
54,726
54,726141
57,652
57,652
2,926
FORT MYERS
BEACH
31,454
31,454
= 29,556
29,556
(1,898)
HIALEAH
32,615
32,615
39,309
39,309
6,694
LAKE PARK
7,192
7,192
6,852
6,852
(340)
LAKE WORTH
12,320
12,320:'
11,788
11,788
(532)
LANTANA
3,741
3,741
'I 4,662
4,662
921
MAITLAND
17,625
17,625
` 18,408
18,408
783
NEW PORT
RICHEY
22,272
22,272
21,362
21,362
(910)
NORTH MIAMI
1 22,6201
22,620
i 26,111
26,111
3,491
Page 2 of 3
Division of Library and Information Services
Comparison of FY2018-19 Final Grants with FY2019-20
Estimated Grants
8/6/2019
Page 3 of 3
2018-19 Grants
2019-20
Estimated Grants
OPERATING
EQUALIZATION
TOTAL GRANT:
OPERATING
EQUALIZATION
TOTAL GRANT:
Difference
GRANT
GRANT
OPERATINGGRANT
GRANT
OPERATING
AND
AND
EQUALIZATION
EQUALIZATION
NORTH MIAMI
BEACH
20,814
20,814
23,046
23,046
2,232
NORTH PALM
BEACH
17,859
17,859
20,056
20,056
2,197
OAKLAND PARK
14,456
14,456
14,495
14,495
39
PALM SPRINGS
17,200
17,200'u
16,988
16,988
(212)
RIVIERA BEACH
17,836
17,836
'i 23,765
23,765
5,929
SANIBEL
41,281
41,281
47,595
47,595
1 6,314
WEST PALM
BEACH
108,948
108,948
110,851
110,851
1,903
WILTON
MANORS
17,040
17,040
`.: 17,946
17,946
906
WINTER PARK
66,114
66,114
64,584
64,584
(1,530)
Subtotal
12,563,694
4,905,806
17,469,500
13,809,446
5,163,085
18,972,531
1,503,031
Multicounty
1
HEARTLAND
450,000,
450,000
0
NEW RIVER
330,831
327,087
(3,744)
NORTHWEST
,
REGIONAL
350,000'
350,000
0
PAL PUBLIC
LIBRARY
COOPERATIVE
350,000
�
350,000
0
PANHANDLE
PUBLIC
LIBRARY
COOPERATIVE
333,009j
338,502
5,493
SUWANNEE
_{
RIVER
REGIONAL
350,000
350,000
0
THREE RIVERS
REGIONAL
347,274
343,998
(3,276)
WILDERNESS
COAST
323,458.1
321,955
(1,503)
Subtotal
2,834,572
2,831,542
(3,030)
Total
20,304,072
21,804,072
1,500,000
The Fiscal Year (FY) 2019-20 estimates were based on estimated local expenditures for FY 2017-18 provided in the December
2018 State Aid application.
Grant amounts and eligibility for Equalization Grants will change after the certified expenditures are received in October 2019.
Page 3 of 3
Library FY 2020
Mission Statement
The North Palm Beach Public Library provides materials, services, and programs for community residents of
all ages while focusing on personal enrichment and enjoyment and meeting educational needs. The Library
has a special mission that encourages a love of reading and learning among children and their parents.
Service Levels Narrative
Library Services in North Palm Beach were first provided in 1963 by the Library Society at a room in the old
Country Club. With the library growing at a rapid pace, operations were turned over to the Village in 1965.
The decision to build a new library at its current location was made in 1968. A ground breaking ceremony
on October 24, 1968 launched the construction of the new building. Upon completion, Mayor Tom Lewis
cut the ribbon in front of the library during dedication services on October 4, 1969.
The two-story building, which can be described as "modified Aztec," sits behind the Village Hall, off U.S. 1
and includes a multi-purpose meeting room, a Florida book collection, a genealogy section, the local history
& archives, a main reading area, a children's library, and a computer lab.
The library is staffed with one (1) Director of Library, one (1) Administrative Coordinator, one (1) Librarian,
one (1) Senior Library Assistant, three (3) Library Assistants, and nine (9) part-time Library Clerks for a
total of 11.5 FTE. The Director and Librarian each have a Master's degree in Library Science. The Library
consists of two (2) departments: Adult Services, which issues library cards, checks in and out books,
provides readers advisory and reference services, prepares and catalogs materials for lending, and processes
requests for items not in our collection; and Youth Services, which conducts activities for children and
families and hosts weekly class visits from local schools.
Services are available seven (7) days a week, sixty (60) hours per week, and many resources such as Rosetta
Stone language learning software, Heritage Quest, MyHeritage, and Overdrive ebooks and audiobooks are
accessible 24/7 through the Library's website.
The Library's collection includes 45,000 print and media items as well as electronic resources available
through the website. Formats include print, large print, newspapers and magazines, music CDs, books on
CD, DVDs, ebooks and audiobooks, and e -readers containing bestsellers and classics.
The computer lab provides access to fourteen (14) Internet computers and offers printing, photocopying,
scanning, and faxing services. Microsoft Office is installed on the computers and patrons have in-house
access to Ancestry Genealogy and ABCmouse. Wi-Fi is available for free throughout the building.
The children's department contains play areas and reading corners, soft seating, two (2) teen rooms, three (3)
large screen TVs for gaming and movies, two (2) kid -friendly computer stations with educational software,
fourteen (14) laptops for afterschool use, and toys, games and puzzles.
The Friends of the Library actively support the Library's many programs through fundraising activities and
have been integral to the success of the Library in the community since 1982. Since that time they have
raised thousands of dollars. For Fiscal Year 2019/2020, the Friends gifted $16,000 to the library.
Library FY 2020
Personnel Chan
The personnel/ title changes for Fiscal Year 2019/2020 are:
• Addition of two (2) full-time Library Assistant positions;
• Addition of two (2) part-time Library Clerks;
• Deletion of two (2) full-time Senior Library Assistant positions
Current Year Accomplishments and New Initiatives
During Fiscal Year 2018/2019, the Library achieved the following new initiatives and goals for
improvement:
Youth Services
• Expanded program offerings for teens to include culinary literacy, creative writing, Animanga book club,
holiday -themed crafts, interactive games, and summer reading.
• Partnered with The Conservatory School to host various school -funded programs, including
performances by the Kravis Center, One Humanity, and visits from authors/ illustrators.
• Renovated former technical services room into new teen programming space.
• Continued to host weekly class visits from The Conservatory School and issue fine -free memberships to
students without a library card.
• Purchased (6) additional laptops, bringing total number to fourteen (14), along with a Yeti Microphone,
to be used in teen tech -related programs.
• Recruited teen volunteers to help with day-to-day activities and also with summer reading.
• Initiated Babies and Brews program with coffee, social time, and playdates for moms and babies.
• Provided 603 free lunches and 728 free snacks during the summer to children ages 0-18 in partnership
with the Palm Beach County School District as part of a USDA grant.
• Facilitated successful year-end water wars event with dunk tank, squirt guns, water balloons, pizza and
ice cream for 35 children and 52 teens.
• Accepted $750 donation from the Parent Teachers Organization (PTO) at The Conservatory School for
payment of one (1) summer reading
program.
• Implemented new policy requiring
children to remain in .library after
school studying, reading, or
participating in a program until signed
out by a parent or guardian, and
requiring all children younger than
fourth grade to be supervised by a
parent or guardian at all times.
• Initiated daily storytimes for children
afterschool prior to all programming to
instill a love of reading.
• Increased year -over -year programming
attendance by 10%.
Library - FY 2020
• Continued successful summer reading program to children, inviting special guest performers, and
promoting the program to students and residents with approximately 4,143 participants.
• Participated in Village events such as Heritage Day, Hot Cars and Chili Cook -Off, Veterans Day
Ceremony, Santa's Trolley Rides, and Tree Lighting.
• Participated in county events such as Read for the Record and Families Reading Together.
• Coordinated with The Conservatory School to host Fall and Spring Scholastic book fairs, netting the
library $3,700 to spend on STEM kits for programming.
• Hosted toddler's birthday party in children's room after family's event got rained out at Anchorage Park.
Circulation
• Issued 1,047 new library cards through the first ten (10) months of Fiscal Year 2019, resulting in highest
number of cardholders (8,619) since May 2014 when the library had 9,500
• Replaced current ILS (integrated library system) Sirsi with new open source, web -based ILS Koha for
better reporting, financial savings, and ease of use.
• Installed Hearing loop device at circulation desk.
54000
53500
53000
52500
52000
51500
51000
50500
Total Print Circulation
FY17/18 FY18/19 FY19/20
(Actual) (Projected) (Estimated)
Adult Services
• Hosted hearing loss group, rock painting club, yoga classes, and local camera club meetings/ classes.
• Coordinated with Palm Beach Sail & Power Squadron for free boating safety courses.
• Coordinated second annual Village Art show with Village Manager's office.
• Partnered with Palm Beach Bar Association for lawyer program.
• Coordinated second annual Women's History program with AAUW.
• Hosted monthly Wellness presentations by HR in Obert room.
• Planned 50°i anniversary library celebration in conjunction with the Friends for Saturday, October 19,
2019.
Collections
• Added genealogy database MyHeritage, available 24/7 from library's website.
• Digitized entire local history & archives in high-resolution 600 dpi Tiff format for preservation and
greater access.
Library FY 2020
Facilities
• Upgraded Comcast high speed internet to 300mbps.
• Replaced all tile flooring, cove base, and covered front lobby stairs with new treads featuring added
safety strip.
• Repaired all windowsill damage from old water leaks and repainted as necessary.
• Installed new shelving in Obert room closet to store all meeting room -related supplies.
• Purchased 40 new meeting room chairs, along with two chairs dollies for easy storage.
• Installed locks on all downstairs cabinets/ drawers.
• Professionally cleaned all carpets and will continue to do so twice per year.
Safety & Security
• Installed additional HD security cameras downstairs.
• Installed new buzzer for downstairs rear door for delivery drivers.
• Completed mandatory Security Awareness Training (All staff).
• Completed mandatory Ethics training (All staff).
• Completed 3 hours of American Heart Association Heartsaver CPR/AED training (eleven out of sixteen
staff members).
• Installed AED downstairs near Obert room.
The Friends of the Library
• Allocated $16,000 to the Library in support of programs and events, including summer reading, and for
any items and materials not covered through the Library's regular operating budget.
• Broke all-time Annual Booksale record of $4,365, taking in $4,556.00.
• Increased year -over -year in-house Booksale revenues by 200%, netting $6,778.22 versus $2,203.59 for
the previous year.
• Diversified payment options by adding PayPal as a payment method for the purchase of books and
Friends memberships.
• Donated $5,000 to library for the purchase of equipment in the newly renovated teen room.
• Donated $5,000 to library for the purchase of new meeting room chairs.
Grants
• Applied for and received State Aid to Libraries grant in the amount of $17,859.
• Applied for and received LSTA grant in the amount of $2,875.11.
Conferences
• Attended 2018 Florida Public Library Directors Meeting in Tampa; 2019 Directors' Academy & Florida
Library Association Conference in Orlando.
Library FY 2020
Goals and Obiectives
In the coming year, the Library plans to achieve the following goals and objectives:
Strategic Goal:
Beautification & Quality of Life
Department Goal:
Implement services that meet the needs of the community
Objectives:
a. Continue speaker series to complement adult programming and bring interesting subjects to life with
community experts.
b. Continue partnership with schools and dayeares in the area to include library card sign up, class visits,
out -of -school -time programs, summer reading, and volunteer opportunities for teens.
c. Implement afterschool sports program for elementary students in conjunction with Parks and Recreation
at Anchorage Park.
d. Partner with Palm Beach Opera for storytime series for elementary students.
e. Partner with Institute for Academic and Career English to offer a mommy and me, pre -k, elementary or
teen Spanish class, or a conversational Spanish class for adults.
£ Furnish new teen room with money donated for that purpose.
g. Continue participation in community activities such as Heritage Day Parade, Veterans Day Ceremony,
Trolley Rides, Holiday Tree Lighting, Hot Cars & Chili, etc.
Strateizie Goal:
Organizational Excellence
Department Goal:
Continuously improve the way the Library operates
Objectives:
a. Increase Friends of the Library revenues through partnerships with Parks and Recreation and Farmer's
Table and by holding a second annual Booksale.
b. Identify volunteer opportunities and create job titles and descriptions to match library needs.
c. Continue updating policies and procedures.
d. Make available online the newly digitized local history & archives for easy searching and greater
accessibility.