R2019-67 Renewal of Iron Mountain Records Management Services AgreementRESOLUTION 2019-67
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA APPROVING THE RENEWAL OF AN
EXISTING AGREEMENT WITH IRON MOUNTAIN INFORMATION
MANAGEMENT, LLC AND WAIVING THE VILLAGE'S PURCHASING
POLICIES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on April 7, 2016, the Village Manager executed an Agreement for Records
Management Services with Iron Mountain Information Management, LLC ("Iron Mountain")
based on pricing in an existing School District Contract; and
WHEREAS, the Village is no longer eligible for reduced pricing, and the Agreement will
automatically renew on July 31, 2019; and.
WHEREAS, while the Village is seeking a new provider for such services because of the price
increase, Village Staff is recommending keeping the Village's current inventory at Iron Mountain
until the last destruction date of October 1, 2023 at a total cost not to exceed $25,000; and
WHEREAS, because the total amount of the Agreement will now exceed $10,000, Village Council
approval of the renewal is required; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best
interests of the residents and citizens of the Village of North Palm Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the renewal of an existing Agreement with
Iron Mountain Information Management, LLC for current records at a total cost not to exceed
$25,000, with funds expended from Account No. A5003-33491 (Finance — Contractual Services).
The Village Council further waives the Village's purchasing policies and procedures.
Section 3. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS 25TH DAY OF JULY, 2019.
(Village Seal)
ATTEST:
D PUTY VILLA E CLERK
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MAYOR