1977-11 Amending Resolution 409-69RESOLUTION N0. 11-77
A KESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BF,ACH,
FLORIDA, AMENDING RESOLUTION N0. 409-69 BY CHANGING THE PURCHASING
REGI]LA7'IONS CONCERNING COMPETITIVE BIDDING.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEAC}{,
FLORIllA:
Section 1. Section VIII (2) of Resolution No. 409-69 be,
and the same is hereby, amended to read as follows:
"2. Purchasing Acquisitions
a. When, after investigation, it becomes apparent
to the purchasing agent that the acquisition can be from
only one vendor, the Village Manager will be advised and
he shall advise the Council that no bids will be requested
on this item. One complimentary notification will be
placed in the local newspaper to notify the public of
the purchase.
b. When the total value of the item is less than
$1,000 and competitive price information is available,
the acquisition shall be made on the basis of that
information.
c. When the total value of the item is more than
$1,000 but less than $2,000, three written proposals
shall be submitted to the Village Council.
d. When the acquisition will total more than
$2,000, acquisition shall be by public bid.
e. All quotations should be requested by the
department head preparing the requisition. Quotations
shall be attached to the appropriate requisition and
transmitted to the purchasing division for approval.
f. The final decision in the selection of a vendor
on acquisitions under $1,000 shall rest with the Village
Manager or his appointed purchasing agent. On acquisitions
of more than $l,ODO, the final decision is the selection
of a vendor rests with the Village Council.
g. All bidders will be notified in writing after the
award of a contract. A copy of the tabulation sheet
indicating the prices submitted by all bidders will be
enclosed. (See enclosure #3)."
Section 2. Section XXII(A) of Resolution No. 409-69 be,
and the same is hereby, amended to read as follows:
"A. Securing Quotations
In accordance with Article V, Section 3(h), Village
Charter, any purchase of materials, supplies or equipment
in an amount over $2,OD0 shall be by written sealed bid.
While the Charter does not dictate that sealed bids shall
be obtained for purchases of lesser amounts, it does specify
that for purchases in excess of $1,000 at least three prices
shall be solicited. Those solicitations shall be in writing
and need not be qualified as "sealed bids."
It shall be the policy of the purchasing division
to seek written quotations whenever possible within the
scope of efficient operation. Quotations shall be obtained
from local sources whenever possible.
Purchasing involving construction projects and sales
of surplus property or scrap materials shall be accomplished
by sealed bid or public auction. The newspaper notice shall
include a general description of the article to be purchased
or sold, where bid notice and specifications may be secured
and the time and place for opening bids.
Purchasing or contracts for the construction of public
improvements, public works, surplus property or scrap may
be approved after advertising for written sealed bids in
a newspaper of general circulation in the County one time
not less than five days prior to the day set to receive
bids. If the amount of the contract is less than $2,000,
the Village Council shall award a contract on the basis
of informal bids. If such occurs, at least three competitive
bids shall be obtained prior to awarding the contract."
Section 3. This Resolution shall take effect immediately
' upon passage.
PASSF.U AND ADOPTED THIS 10 DAY OF MARCH, 1977.
/s/ M. C, Love, Jr.
MAYOR
A7'TF.ST:
/s/ Dolores R. Walker
Village Clerk
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