1976-44 Authorizing the Mayor & Village Clerk to Sign a Library Construction Grant Agreement~ e
RESOLUTION N0. 44-76
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO SIGN
A LIBRARY CONSTRUCTION GRANT AGREEMENT BETWEEN THE VILLAGE OF NORTH
PALM BEAC}{ AND THE DEPARTMENT OF STATE, STATE OF FLORIDA, DIVISION OF
LIBRARY SERVICES.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA:
Section 1. The Mayor and Village Clerk be, and they are hereby,
authorized and directed to execute that certain Library Construction Grant
Agreement between the Village of North Palm Beach and the Department of
State, State of Florida, Division of Library Services, copy of which is
attached to this Resolution and by reference made a part hereof.
Section 2. The Village Clerk is hereby authorized and directed
to affix the Village Seal to said Agreement.
Section 3. This Resolution shall take effect immediately
' upon passage.
PASSED AND ADOPTED THIS 10 DAY OF JUNE, 1976.
/s/ Ronald L. Heraty
MAYOR
ATTEST:
/s/ Dolores R. Walker
Village Clerk
~~
T-
..,. ... ,:, r
. ~ .. ti- - t
i
FLORIDA LONG-RANGE PROGRAM FOR LIBRARY SERVICE
LIBRARY CONSTRUCTION GRANT AGREEMENT
BETWEEN
DEPARTMENT OF STATE, STATE OF FLORIDA,
DIVISION OF LIBRARY SERVICES
AND.
VILLAGE OF NORTH PALM BEACH
This agreement, made and entered into this 15th day of
April, 1976, by and between the Department of State, Division
of Library Services, hereinafter called the DIVISION, and the
Village of North Palm Beach, hereinafter called the VILLAGE.
W I T N E S S E T H
WHEREAS, the DIVISION, administrator of funds provided by
the Legislature under Section-257.191, Florida Statutes, has
approved an application for library construction funds submitted
by the VILLAGE, which application is by reference made a part of
this agreement, and;
WHEP.EAS, the VILLAGE, acting under the authority vested in
them for the establishment and maintenance of a free public
library, have applied for construction funds;
THEREFORE, the parties hereto agree as follows:
1. The VILLAGE agrees to:
a. Provide unobligated funds in the amount not
less than $63,500 to be used for public
library construction.
b. Provide an approved site, and building plans
and specifications prepared by a Florida
registered architect. Submit the final
drawings and specifications to the DIVISION
for review before a contract is awarded by
the VILLAGE.
e;
=z-
,.
c. Award a lump-sum construction contract with-
in 270 days from the date of approval of the
application for the grant by the DIVISION and
complete the construction within a reasonable
time insuring that .the construction conforms
to the approved plans and specifications and
that independent engineering or architectural
supervision is provided.
d. Comply with the following requirements:
1) Provide for equal opportunity in employ-
ment pursuant to Executive Order 11246
or any subsequent orders or statutes
pertaining thereto or any regulations
issued thereunder.
2) Provide for payment of liquidated damages
in the event the contractor fails to
satisfactorily complete the work within
the time specified in the contract and
that the contractor provide a Performance
Payment Bond as required by state law and
other financial assurances as to his
ability to comply with said contract pro
vision. Liquidated damages paid shall be
used at the discretion of the owner.
3) Provide for subsurface soil analysis
acceptable to the architect..
4) Comply with the laws governing expendi-
tures by the Village of North Palm
Beach,
5) Provide assurance .that all laborers and
mechanics employed by contractors and
sub-contractors shall be paid wages at
the rates not less than those prevailing
for similar construction in the locality,
.. Jys Y~~~T 4 ~ ,
~~ ~ ~ t
. -?!:
1
as determined by the Division of Labor
and Employment Opportunities, Florida
Department of Commerce, and shall comply
with all provisions of Section 215.19,
Florida Statutes.
6) Provide that all construction contracts
include labor standards relating to
"kickbacks."
7) Maintain inventory records of all equip-
ment purchased as a part of the project
and submit such records to the DIVISION
when required.
8) Provide accounting records that are kept
so as to make expenditures readily
available, and furnish audit reports in
accordance with the DIVISION'S
instructions.. .
9) Comply with the President's Order 11296
and such departmental regulations as may
be issued relating to the evaluation of
flood hazards.
10) Assure construction which complies with
Florida Statutes 255.21, regarding the
construction of buildings accessible to
and useable by handicapped persons.
11) Afford access to the site and to all,
records of the project to any authorized
representative of the DIVISION.
12) Follow such procedures, submit such
reports, maintain such records, and
afford access thereto as the DIVISION
may require, including but not
necessarily limited to the submission
of all contracts, addenda, and change
orders which may be issued.
c
13) Notify the DIVISION of the date~and time
of final inspection in order to afford
the DIVISION'S participation in such
inspection for the purpose of concurring
in the final acceptance of the building.
14) Comply with all provisions of Florida
Statutes, 257.191, and the regulations
governing such Act, the Florida Long-
Range Plan for Library Services, and
all Florida Statutes applicable to the
construction of public buildings.
15) Provide for free use of the library
service for all residents of the area
served without discrimination.
16) Agree to the use of the building exclu-
sively for the public library purposes
for which constructed or altered unless
a change in its use is approved by the
DIVISION.
2. The DIVISION agrees to:
a. Furnish funds, in accordance with the terms of
this program and to the extent that the appro-
priation for this project is released to the
DIVISION, in the maximum amount of $63,500.
Should the VILLAGE fail to expend the amount of
local funds shown herein, the DIVISION will
match the local funds on the basis of 50$ State
and 50~ Local to a maximum amount of $63,500.
Payments will be made upon certification by the
ocaner that requirements have been met, on the
following schedule:
1st payment of 30 percent (30~) upon
1/3 completion of construction;
2nd payment of 30 percent (30B) upon
2/3 completion of construction;
3rd payment of 30 percent (30$) upon
acceptance of building;...
Final payment of 10 percent (10$)
upon receipt of the audit.
b. Conduct a periodic check of project, including
participation in the final inspection.
IN WITNESS THEREOF, the Village of North Palm Beach and
the Department of State, Division of Library Services, have
executed this contract the day first above written.
,~ t) .1 I ;
~~
ATTESTc's
ill '
l~ J~}i~'L~~~~
Vill~~e,.'Clerk, North Palm Beach
'~ s
,,,,
Services
~~
.~'. ,
_, ;, .,
~.;, k
>,
CHECKLIST OF REQUIRED DOCUMENTS
1. Complete application r
2. Agreement between the owner and Division of Library Services
3. Agreement between the owner and architect
4. Copy of final drawings and specifications
5. Copy of all change orders and addenda
6. Construction bid documents
a. Advertisement for bids with affidavit of publication
b. Bid tabulation showing date and time of closing
c. Successful contractor's bid proposal and bid bond,
including certification of non-segregated facilities
d. Notice of bid award
7. Construction contract
a. Contract in complete form
b. Contractor's performance bond
c. Labor and materials payment bond .
d. Notice to proceed
8. Furniture and equipment
a. Advertisement for bids with affidavit of publication
b. Bid tabulations showing-date and .time of closing.
c. Successful bidder's proposal
d. Notice of bid award
e. Contract in complete form
9. Furniture .and. equipment inventory record
10. Inspection report for acceptance of facility-
11. Audit of project
11/75